CAR for External Works – Ferguslie Green Line – Belltrees
Renfrewshire Council · 20 November 2025
Back to Finance, Resources and Customer Services Policy Board — 20 November 2025 and its agenda
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OFFICIAL ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 20 November 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Chief Executive’s Service ___________________________________________________________________ Heading: Contract Authorisation Report for External Works – Ferguslie Green Line – Belltrees (RC-CPU-25-006) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Works Contract for the External Works – Ferguslie Green Line – Belltrees (reference RC-CPU-25-006) to MacKenzie Construction Limited. 1.2 The recommendation to award the External Works – Ferguslie Green Line – Belltrees Contract follows a procurement exercise which was conducted in accordance with the Open Procedure under the Council’s Standing Orders Relating to Contracts for a below Regulated (Works) Contract. 1.3 A Contract Strategy was approved by both the Interim Corporate Procurement Manager and the Head of Economy and Development on 13 August 2025. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to award a Works Contract in the form of NEC3 Engineering and Construction Short Contract April 2013 (and related ‘Z’ Clauses) for the External Works –
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OFFICIAL Ferguslie Green Line – Belltrees (RC-CPU-25-006) to MacKenzie Construction Limited. 2.2 Authorises the Total of the Prices of £619,999.26, excluding VAT. 2.3 Authorises a contingency spend of £123,999.85, which equates to 20% of the Total of the Prices. 2.4 Authorises a total Approved Contract value of £743,999.11 excluding VAT, which is the Total of the Prices plus the contingency spend. 2.5 Note, the starting date is anticipated to be 5 January 2026, and the completion date is 26 weeks from the starting date. If there are a change to these dates then, the actual dates will be as stated in the Award Schedule to the Council’s Letter of Acceptance to MacKenzie Construction Limited. 2.6 Note, that this Contract is fully externally funded and that no Council funding will be involved in the delivery of this Contract. The first year of annual maintenance will be covered by the Contractor; however, after this first year, the Council’s Neighbourhood Services will be responsible for the annual maintenance costs, estimated at £25,000. _________________________________________________________ 3. Background 3.1 Renfrewshire Council has a requirement to appoint a suitably qualified contractor to deliver a new multi-functional greenspace for informal recreation at Belltrees Crescent, Ferguslie Park, Paisley. The works include a nature play trail, orbital walking route, active travel enhancements and spaces for community activity, supporting transformation of a long-term area of vacant and derelict land. 3.2 The Council has received funding from the Scottish Government Vacant and Derelict Land Investment Programme, Scottish Government Place Based Investment Programme and UK Government Shared Prosperity Fund to deliver this project. 3.3 To initiate the procurement process a Contract Notice was published on Public Contracts Scotland advertising portal on 14 August 2025 with tender documentation available for downloading from Public Contracts Scotland – Tender portal from this date. 3.4 During the live tender period, 18 organisations expressed an interest in the tender. By the closing date set for the return of electronic tender submissions at 12 noon on 10 September 2025, 7 organisations
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OFFICIAL submitted a tender response, 4 organisations declined to respond, and 7 organisations did not respond. 3.5 Tenderers were required to complete a Single Procurement Document (SPD) in accordance with Standing Orders relating to Contracts clause 11.5, which they required to submit with their tender submission. All 7 organisations were evaluated against a pre-determined set of criteria in the form of the SPD by representatives from the following Council Services: Chief Executive’s Service (Regeneration and Place Team), the Corporate Procurement Unit, Corporate Risk and Corporate Health & Safety. 3.6 All 7 tender submissions complied with the minimum selection criteria within the SPD. The 7 tender submissions were each evaluated against the Award Criteria, which were based on a weighting of 60% Quality and 40% Price. 3.7 The 7 tender submissions scores relative to the Award Criteria are noted below: Quality (60%) Price (40%) Total (100%) 1 Mackenzie Construction Limited 50.75% 40.00% 90.75% 2 P1 Solutions Ltd 51.00% 36.50% 87.50% 3 Covanburn Contracts Limited 44.75% 33.99% 78.74% 4 Landscapes and Contracts Limited 43.50% 31.04% 74.54% 5 Coltart Contracts Limited 34.00% 35.04% 69.04% 6 M Squared (Scotland) Ltd 35.50% 29.92% 65.42% 7 John McGeady Limited 41.25% 23.00% 64.25% 3.8 The evaluation of tender submissions received identified that the submission by Mackenzie Construction Limited is the most economically advantageous tender. 3.9 Community Benefits were requested as part of the procurement process and MacKenzie Construction Limited have committed the following Community Benefits: Community Benefits Description No of People / Activity Work Experience Placement for an individual 16+ years of age 2 Industry Awareness Events 1 Industry Skill Transfer to Schools 1 Non-financial support for a Community Project/Group 1
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OFFICIAL ___________________________________________________________________ Implications of the Report 1. Financial The Approved Contract value is £743,999.11, which includes the Total of the Price and the Contingency. The costs for this Contract will be met through the Scottish Government Vacant and Derelict Land Investment Programme, Scottish Government Place Based Investment Programme and UK Government Shared Prosperity Fund. There will be an additional cost of £25,000 required annually for maintenance costs after the first year, during which maintenance costs are included in the Mackenzie Construction Limited Approved Contract value. After the first year, the annual maintenance cost will require to be met by the Council’s Neighbourhood Services. 2. HR & Organisational Development – none directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is thriving – maximising economic growth, which is inclusive and sustainable. • Our Renfrewshire is well – supporting the wellness and resilience of our citizens and communities. • Our Renfrewshire is fair – addressing the inequalities which limit life chances. • Our Renfrewshire is safe – protecting vulnerable people and working together to manage the risk of harm. Place: - Adopting a 'place shaping' approach to developing our communities - working together to maximise our collective impact and influence across economic, social, physical, cultural and environmental policies and practices. - Demonstrating that Renfrewshire is a great place to grow up, it's a place of opportunity for those that live and work here, and it's a brilliant place for a day out. Green: - Working with partners and communities towards a net zero Renfrewshire.
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OFFICIAL - Integrating climate impacts into our long term strategic and financial planning. Living our Values: - Ensuring Renfrewshire Council delivers Best Value for our citizens and customers, that we are a well governed, effective organisation. 4. Legal – The procurement of this Contract was conducted in accordance with the requirements of the Council’s Standing Orders Relating to Contracts for a below Regulated value Works Contract. 5. Property/Assets – This investment will see a long term vacant and derelict section of land transformed into a multi-functional green space providing for natural play and activity space. 6. Information Technology – none directly arising from this report. . 7. Equality & Human Rights – none directly arising from this report. 8. Health & Safety – MacKenzie Construction Limited’s Health & Safety credentials have been assessed and evaluated to confirm they meet the minimum requirements regarding Health & Safety. 9. Procurement – The procurement procedure outlined within this report ensures that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government. 10. Risk – Mackenzie Construction Limited insurance has been assessed and evaluated to confirm they meet the minimum requirements regarding insurance risk. 11. Privacy Impact – none directly arising from this report. 12. Climate Risk – The level of impact associated with the provision of these works have been assessed using the Scottish Government Sustainability Test and is considered High Risk. To mitigate against the High Risk, the Contractor ISO 14001: 2015 accredited and will have: - Site specific Health, Safety and Environmental Plan - Environmental Test Procedures - Environmental Aspects and Impacts Register - Waste Management Plan - Special Waste Register 13. Children’s Rights – none directly arising from this report.
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OFFICIAL 14. Cosla Policy Position – none directly arising from this report. _________________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Kevin Milliken, Senior Procurement Specialist, Corporate Procurement Unit (kevin.milliken@renfrewshire.gov.uk)