CAR for Council Wide Laundry Maintenance
Renfrewshire Council · 20 November 2025
Back to Finance, Resources and Customer Services Policy Board — 20 November 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
OFFICIAL ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 20 November 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Council Wide Laundry Maintenance (RC-CPU-25-103) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Services Contract for Council Wide Laundry Maintenance (RC-CPU-25-103) to Wolf Laundry Limited (Co no. 08023858). 1.2 The recommendation to award a Contract follows a procurement process conducted in accordance with the Public Contracts (Scotland) Regulations 2015 for an above Government Procurement Agreement (GPA) Threshold Measured Term Contract using the Open procedure (Services) and the Renfrewshire Council Standing Orders Relating to Contracts. 1.3 A Contract Strategy was approved by the Head of Facilities and Property Services on 21 August 2025 and the Interim Strategic Category Manager on 20 August 2025. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
Page 2
OFFICIAL 2.1 Authorises the Head of Corporate Governance to award a Services Contract in the form of a SBCC Measured Term Contract for use in Scotland (MTC/Scot 2011) amended by the Employer’s Amendments for Council Wide Laundry Maintenance to Wolf Laundry Limited (Co no. 08023858). 2.2 Authorises the approved total contract value of up to £356,701.29 excluding VAT for the entire contract period. 2.3 Note, the contract period will be for 3 years. The commencement date is 28 January 2026 and the completion date for the whole of the services is 156 weeks from the commencement date. In the event that the Measured Term Contract does not commence on 28 January 2026, the contract period shall run from the access date as stated in the Award Schedule to the Letter of Acceptance issued to Wolf Laundry Limited. _________________________________________________________ 3. Background 3.1 The Council requires to appoint a suitably experienced Contractor to provide servicing and maintenance for the current Council wide laundry equipment and to provide reactive repairs across various properties within the Council area. 3.2 Renfrewshire Council has a portfolio in excess of 120 launderettes and over 450 pieces of laundry equipment located within Paisley, Johnstone and Renfrew, all of which require to have ongoing repairs carried out. To achieve this, Renfrewshire Council currently has a requirement for a competent Contractor to carry out reactive repairs as and when instructed by the Contract Administrator. 3.3 To initiate this procurement process a Contract Notice was published on Find a Tender Service via the Public Contracts Scotland portal on 21 August 2025 with the tender documentation available for downloading from the Public Contracts Scotland – Tender platform from this date. 3.4 During the tendering live period 9 companies expressed an interest in the tender. By the closing date set 12 noon, 23 September 2025 for return of electronic tender submissions 4 companies had submitted a tender response and 5 companies did not respond.
Page 3
OFFICIAL 3.5 As required by Regulation 60 of the Public Contracts (Scotland) Regulations 2015, as amended all Tenderers were each required to complete a Single Procurement Document (“SPD”), which was to be submitted with their tender submission. All 4 tender submissions were evaluated against a pre-determined set of criteria within the SPD by representatives from the following Council services: Property Services, the Corporate Procurement Unit, Corporate Risk and Corporate Health and Safety. 3.6 All 4 tender submissions complied with the minimum selection criteria of the SPD and progressed to evaluation against the published Award Criteria which was based on a weighting of 60% Quality and 40% Price. 3.7 During the commercial evaluation period, 2 tender submissions were identified as irregular bids and failed to comply with the procurement documents in accordance with Regulation 27(6). One tenderer did not return the correct Pricing Document as required by the procurement documents, it was treated as an irregular bid and that tenderer was excluded from the remainder of the tender process. A second tenderer also withdrew their tender submission having missed pricing all items of the Pricing Document and consequently were not prepared to maintain the Pricing Document as they tendered it. 3.8 The remaining 2 tender submission scores relative to the award criteria are noted below: Company Price (40%) Quality (60%) Total (100%) Wolf Laundry Limited 37.70% 48.00% 85.70% Electrolux Professional Limited 40.00% 37.00% 77.00% 3.9 The evaluation of the remaining tender submissions identified that the tender submission by Wolf Laundry Limited was the most economically advantageous to the Council. 3.10 The form of contract is SBCC Measured Term Contract for use in Scotland (MTC/Scot 2011) amended by the Employer’s Amendments. 3.11 The costs for this Measured Term Contract will be met from the Revenue – General Services Budget. 3.12 Community Benefits were requested as part of the procurement process and Wolf Laundry Limited confirmed that the following Community Benefits would be made available to the Council for this Measured Term Contract:
Page 4
OFFICIAL ___________________________________________________________________ Implications of the Report 1. Financial – The total approved contract value will be up to £356,701.29, excluding VAT, for the entire contract period. The costs will be met from the Housing Revenue Account. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – Our Renfrewshire is thriving - Making sure the infrastructure is in place to support growth in local economy and population (such as housing, transport and schools) Our Renfrewshire is well - Developing strong community-based services that respond to local need Living our values - Ensuring Renfrewshire Council delivers Best Value for our citizens and customers, that we are a well governed, effective organisation 4. Legal - The procurement of this Measured Term Contract has been conducted as an above GPA (Services) Open Procedure in accordance with the Council’s Standing Orders Relating to Contracts and the Public Contracts (Scotland) Regulations 2015, as amended. 5. Property/Assets - By awarding this Measured Term Contract, the Council will have the ability to carry out statutory maintenance and repairs on a reactive basis to the current installed laundry equipment throughout the Renfrewshire Council area. Community Benefit Description No of People / Activity Modern Apprenticeship 1 Work Experience Placement for an individual 16+ years of age 1 Non-financial support for a Social Enterprise or other approved community initiative 1
Page 5
OFFICIAL 6. Information Technology – none directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – Wolf Laundry Limited’s Health and Safety Submission was evaluated by the Council’s Corporate Health & Safety team and were deemed to have met the requirements regarding Health & Safety. 9. Procurement – This Measured Term Contract was tendered in compliance with Renfrewshire Council’s Standing Orders Relating to Contracts and statutory requirements in respect of procurement procedures, efficiency and modern government. 10. Risk – Wolf Laundry Limited was evaluated by the Council’s Risk team and met the Council’s minimum requirements. 11. Privacy Impact - None directly arising from this report 12. Climate Risk - The level of impact associated with provision of this service has been assessed using the Scottish Government Sustainability Test and is considered to be low risk. 13. Children’s Rights – none directly arising from this report. 14. Cosla Policy Position – No COSLA Policy Position implications have arisen or are anticipated. _________________________________________________________ List of Background Papers (a) none ___________________________________________________________________ Author: Stuart McLean, Procurement Adviser, stuart.mclean@renfrewshire.gov.uk