CAR for Measured Term Contract for Provision of Scaffolding and Associated Works
Renfrewshire Council · 20 November 2025
Back to Finance, Resources and Customer Services Policy Board — 20 November 2025 and its agenda
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OFFICIAL ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 20 November 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing & Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Measured Term Contract for Provision of Scaffolding and Associated Works (RC-CPU-25-046) ___________________________________________________________________ 1. Summary 1.1. The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award the Measured Term Contract for the Provision of Scaffolding and Associated Works (RC-CPU-25-046) to JR Scaffold Services Ltd. 1.2. The recommendation to award the Measured Term Contract for the Provision of Scaffolding and Associated Works follows a procurement exercise which was conducted in accordance with the Open Procedure under Renfrewshire Council’s Standing Orders Relating to Contracts for a below Regulated Works contract. 1.3. A Contract Strategy was approved by the Interim Corporate Procurement Manager and the Head of Facilities and Property Services on 14 August 2025. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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OFFICIAL 2.1. Authorise the Head of Corporate Governance to award the Measured Term Contract for the Provision of Scaffolding and Associated Works in the form of SBCC Measured Term Contract for use in Scotland 2011, MTC/Scot (2011 Edition) incorporating the Employers Amendments, (RC-CPU-25-046) to JR Scaffold Services Ltd., (co.no. SC187329). 2.2. Authorises the cumulative spend under this Measured Term Contract up to a maximum value of £500,000, excluding VAT. 2.3. Note, the Contract Period will be for 3 years with the option for the Council, at its sole discretion to extend the Contract Period for up to a further 12 months, subject to satisfactory operation and performance. It is anticipated that the Measured Term Contract will commence on 15 December 2025. In the event that it does not commence on 15 December 2025, the Contract Period shall run from the commencement date as stated in the Award Schedule to the Council’s Letter of Acceptance. _________________________________________________________ 3. Background 3.1. The Council requires a scaffolding contractor for the hire of scaffold and aluminium towers to support maintenance and repairs to tenanted and operational properties within the Renfrewshire Council area. 3.2. The Measured Term Contract will be formed using SBCC Measured Term Contract for use in Scotland 2011, MTC/Scot (2011 Edition) incorporating the Employers Amendments as set out in the Tender Documents. 3.3. A Contract Notice was advertised on the Public Contracts Scotland portal on 15 August 2025. The tender documents were available for download from through Public Contracts Scotland – Tender portal from this date. This procurement exercise was conducted as an Open Procedure under the Council’s Standing Orders Relating to Contracts for a below Regulated Works contract. 3.4. During the tender period, 18 companies expressed an interest in the Measured Term Contract. By the closing date set for the return of electronic tenders, 12 noon on 18 September 2025, 4 organisations submitted a tender response, 3 organisations declined to respond, and 11 organisations did not respond. 3.5. The Tender Submissions received were evaluated by a panel comprising representatives from Environment, Housing and Infrastructure, Health and Safety, Risk and the Corporate Procurement Unit.
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OFFICIAL 3.6. In accordance with The Renfrewshire Council Standing Orders relating to Contracts 11.5, Tenderers were evaluated against a pre-determined set of criteria in the form of the Single Procurement Document (“SPD”). 3 Tenderers satisfied the Council’s requirements in respect of their responses to the SPD. 1 Tender submission failed to comply with the requirements set out within the SPD and was rejected on this basis. 3.7. The technical and commercial responses contained in each Tender Submission were then scored against the award criteria of 30% technical (Quality) and 70% commercial (Price). 3.8. The scores relative to the award criteria of the Tenderers are noted below: Price (70%) Quality (30%) Total (100%) 1 JR Scaffold Services Ltd. 70.00% 20.75% 90.75% 2 Clyde Scaffolding Ltd. 53.81% 27.25% 81.06% 3 Brand Energy & Infrastructure Services UK, Ltd. 36.11% 20.25% 56.36% 3.9. The evaluation of Tender Submissions received identified that the submission by JR Scaffold Services Ltd. was the most economically advantageous tender. 3.10. Community Benefits were requested as part of the procurement process and JR Scaffold Services Ltd. have committed to the following Community Benefits. Community Benefits Description No of People / Activity Job for a young person (age 16-24) from a recognised priority group e.g. from the councils' most deprived data zones 1 Work Experience Placement for an individual 16+ years of age 3 Financial Support for a Social Enterprise or other approved community initiative 1 ___________________________________________________________________
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OFFICIAL Implications of the Report 1. Financial - The maximum value for this Measured Term Contract is £500,000 excluding VAT, for the Contract Period including the initial 3- year period and, at The Renfrewshire Council’s discretion, a further extension to the Contract Period of up to 12 months. The cost of this Measured Term Contract shall be met from the Hard Facilities Management revenue repairs budget, recharged to the Housing Revenue Account. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – Place – Working together to enhance wellbeing across communities - Working with partners to ensure our neighbourhoods are safe, vibrant and attractive places to live Economy – building an inclusive, green and resilient economy - Creating sustainable employment opportunities for people who live in Renfrewshire, attracting good employers to the area and encouraging growth of businesses already operating here, ensuring that all people can benefit from the inclusive growth in Renfrewshire Living our values – making a difference together - Ensuring Renfrewshire Council delivers Best Value for our citizens and customers, that we demonstrate we are a well governed, effective organisation 4. Legal - The procurement of this Measured Term Contract was conducted in accordance with the requirements of the Council’s Standing Orders Relating to Contracts for a below Regulated Works Contract. 5. Property/Assets – This Measured Term Contract will facilitate the maintenance and repairs to 12,500 tenanted and operational properties within Renfrewshire. 6. Information Technology - none directly arising from this report. 7. Equality & Human Rights - none directly arising from this report. 8. Health & Safety – JR Scaffold Services Ltd.’s Health & Safety submission was evaluated by the Council’s Corporate Health & Safety team and met the minimum requirements regarding health & safety.
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OFFICIAL 9. Procurement – The procurement procedure outlined within this report ensures that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government. 10. Risk – JR Scaffold Services Ltd.’s insurances have been assessed and evaluated, and these met the Council’s requirements. 11. Privacy Impact - none directly arising from this report. 12. Climate Risk– The level of impact associated with works connected with the Contract has been assessed using the Scottish Government Sustainability Test and is considered to be low risk. 13. Children’s Rights – none directly arising from this report. 14. Cosla Policy Position – none directly arising from this report. _________________________________________________________ List of Background Papers - None ___________________________________________________________________ Author: Aileen Ross, Procurement Advisor, Corporate Procurement Unit (aileen.ross@renfrewshire.gov.uk)