CAR for the Design, supply and installation of Lagoon Active Play
Renfrewshire Council · 20 November 2025
Back to Finance, Resources and Customer Services Policy Board — 20 November 2025 and its agenda
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OFFICIAL ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 20 November 2025 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for the Design, supply and installation of Lagoon Active Play (RC-CPU-25-139) ___________________________________________________________________ 1. Summary 1.1. The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Delivery Agreement (“Contract”) for the design, supply and installation of Lagoon Active Play (RC-CPU-25-139) to Alliance Leisure Services Limited (Registered Company Number 02723797). 1.2. The recommendation to award this Contract follows a procurement exercise conducted in accordance with the terms of the Leisure Development Partner for the UK Leisure Framework 2022-2026 and Renfrewshire Council’s Standing Orders relating to Contracts for an above Threshold Mixed Contract. 1.3. A Contract Strategy endorsed by Renfrewshire Leisure Limited trading as OneRen (“OneRen”), the Council’s tenant, was approved by the Head of Facilities Management and Property Services and the Interim Corporate Procurement Manager in October 2025. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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OFFICIAL 2.1. Authorises the Head of Corporate Governance to award a Contract to Alliance Leisure Services Limited (Registered Company Number 02723797) (“Alliance”), made following a direct appointment under the Leisure Development Partner for the UK Leisure Framework 2022-2026. Please note that Alliance will wholly subcontract the requirements through the following arrangements: • Contract Administrator, Quantity Surveyor and project management to Axiom Project Services Limited (Registered Company Number SC358148); • Principal Designer (CDM) to ABT Safety Limited (Registered Company Number SC453051); • Architect to Construction Design Architects Limited (Registered Company Number SC352990); • Design, supply and installation of the play equipment to Play Revolution Limited (Registered Company Number 06548374; and • The minor building works and associated design to Thomas Johnstone Limited (Registered Company Number SC136445). 2.2. Authorises the Total Approved Contract value of £956,000.00 excluding VAT (which is the total of the cost plan and includes allowance for the Council (Client) risk). 2.3. Authorises the Contract will commence on 8 December 2025. Building works are anticipated to commence in April 2026 and take 15 weeks to complete. In the event the Contract does not commence on 8 December 2025, the Contract shall run from the actual commencement date confirmed in the Contract. 2.4. Authorises the acceptance of a limitation on Alliance’s total liability for insurable risk at the level of insurance maintained (£5m in the aggregate) and a limitation of liability for uninsured losses up to the Delivery Manager’s Fee (up to 2% of the Approved Contract Value). This is a market position and dictated by the terms of the Framework Agreement. 2.5. Authorises the acceptance of a limitation of liability for total insurable risk for Sub-Consultants and the Building Contractor to the sums referred to in 3.8 below. Note, these are market position(s) and dictated by the terms of the Framework Agreement.
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OFFICIAL 2.6. Note Alliance is required to provide the Council with Collateral Warranties for each of the sub-contractors and sub-consultants with design responsibility. _________________________________________________________ 3. Background 3.1. Lagoon Leisure Centre, located in the heart of Paisley, is the flagship leisure centre of OneRen and caters for various sporting activities and events including swimming, fitness, aerobics and dance. 3.2. In 2021, as part of the Council’s cultural infrastructure programme, OneRen on behalf of the Council entered into an Access Agreement with Alliance Leisure Services Limited (“Alliance”) in accordance with the Leisure Development Partner for the UK Leisure Framework 2022-2026 (“the Framework”) procedures, to review options for the Lagoon Leisure Centre’s facilities focusing on the large six-court sports hall. The aim of the review was to consider options for converting this sports hall, which would complement the Council’s investment in cultural infrastructure in Paisley town centre, increase physical activity levels, promote social cohesion of the community, and support OneRen to sustainably deliver leisure services into the future. 3.3. As part of the Access Agreement, Alliance have prepared a RIBA Stage 4 detailed design and cost plan based on converting the large six-court sports hall into a state-of-the-art Active Play facility, creating an inclusive offering for all ages including provision for children with additional support needs (ASN). 3.4. In accordance with the Framework call off procedures, the next stage following completion of the RIBA Stage 4 report is for the Council to enter into a Development Agreement (“Contract”) with Alliance as the Development Manager to undertake the design, supply and installation of an active play facility in the Lagoon Leisure Centre’s existing large six court sports hall. 3.5. The Contract includes the creation of a reception area for the family active play area as well as a café and seating area which will be centrally located with a good view of the 4 key play zones: • Baby/Toddler Soft Play • Adventure Zone (Junior Zone) • TAG Active Arena • Gymnastics area/multipurpose area suitable for ASN
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OFFICIAL The store currently located in the hall will also be split to provide a Party Room and a Store as part of the Contract. 3.6. In considering use of this Framework for the Delivery Agreement phase of the project, the Council’s CPU assessed this as a speculative Framework in accordance with the Guidance issued in SPPN 03/2017. A risk assessment was therefore carried out on the recommendation to use this Framework as opposed to alternative options such as open tender or restricted procedure and it was concluded that while other route options may limit the Council’s exposure to potential procurement risk, the Framework is the only route available that allows the Council to utilise the work carried out by Alliance to date, including the RIBA Stage 4 design, benefit from the expertise and experience of a leisure sector expert and access to their robust and experienced supply chain, allowing procurement of the works in time for site works to commence in Spring 2026. 3.7. The recommendation to use the Framework and directly appoint Alliance to progress the design, supply and installation of Lagoon Active Play has been approved by the Interim Corporate Procurement Manager and the Head of Property and Facilities Management as the route presenting the best value approach. 3.8. As part of this Contract, the total limitation of liability of Alliance’s Sub- Consultants shall be the amounts in the aggregate referred to in the table below. These figures reflect standard market position. Nature of Consultant / Contractor Name Proposed PI Limit Architect Construction Design Architects £1m M&E Consultant Wallace Whittle Limited £1m Structural Engineer Struer Consulting Engineers Limited £1m Employer’s Agent / Project Manager / Quantity Surveyor Axiom Project Services Limited £1m Principal Designer CDM ABT Safety Limited £2m Building Contractor Thomas Johnstone Limited £2m
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OFFICIAL 3.9. The Council provided Alliance with a Community Benefit Outcome Menu that targets 30 points for a Project of this nature and overall value. On appointment, the Building Contractor will commit to delivering Community Benefits and will work with the Council and Alliance to deliver to deliver these in line with the Council’s community benefit policies. __________________________________________________________________ Implications of the Report 1. Financial – The total Approved Contract value is £956,000.00 (which is the Delivery Agreement Fee consisting of the Contract Sum, Equipment Supplier Price, Consultant Fees and Client Risk allowance) excluding VAT for the Contract period stated at 2.3 above, will be met through the Capital – General Services budget. The limits of liability are as detailed within paragraph 3.8. 2. HR & Organisational Development – None directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is thriving – maximising economic growth, which is inclusive and sustainable. • Our Renfrewshire is well - supporting the wellness and resilience of our citizens and communities. Place - Demonstrating that Renfrewshire is a great place to grow up, it is a place of opportunity for those that live and work here. Economy: - Improving lives and securing wellbeing through a stronger, inclusive and sustainable economy, being creative, imaginative and linking opportunities to enhance the benefits for Renfrewshire. Living Our Values: - Leading positively through transition and change. - Delivering best value for our citizens and customers. 4. Legal - As identified at 3.6 there are risks entering into a speculative Framework. This is a public sector Framework which has been created for use by all public sector bodies in the UK. As noted above there are limited routes available for these specialised services. The Framework has been created by Denbighshire Leisure Limited and therefore the Council will require to conform with the Public Contracts Regulations
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OFFICIAL 2015 rather than the Scottish Public Contracts (Scotland) Regulations 2015 as part of this Contract. In accordance with Regulation 33 of these Regulations, the Council will require to accept the conditions as laid out by the Framework. The Director of Finance and Resources and the Head of Corporate Governance have been consulted during the process to date. 5. Property/Assets - The Council’s investment in Lagoon Leisure Centre offers the opportunity for a place-based approach to local outcomes and integrating local services to support communities. The refurbished sport centre will allow OneRen to offer a range of family focussed activities for all age groups including children and young people with additional support needs to Renfrewshire communities. As the works require to be undertaken in the Lagoon Leisure Centre while the building remains operational, the Council and OneRen will enter into Minutes of Agreement relating to the Property Agreement and Lease as well as works licences and licences to occupy. 6. Information Technology – None directly arising from this report 7. Equality & Human Rights – An Equality impact assessment (EQIA) has been developed to inform the proposals for re-design in the Lagoon Leisure Centre, and impacted groups have been identified. The proposals for redesign centre on creation of an active play facility suitable and accessible for all children and young people including those with additional support needs. The dedicated play zone as part of the service offering has been designed with consideration to the particular inequalities that may be faced by someone with additional support needs and their family/ carer, particularly barriers to participating in active play, including the provision of a sensory zone. OneRen will continue to develop the provision for the active play facility cognisant of potential inequalities for those with ASN, and develop a fee structure mindful of families / young people facing barriers due to income level. 8. Health & Safety – None directly arising from this report 9. Procurement – The appointment of Alliance Leisure Services Limited through the Framework has been conducted in accordance with the Council’s Standing Orders relating to Contract and assessment of the Framework as noted in 3.6 of this Report.
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OFFICIAL 10. Risk – A Risk Register has been produced for the Project and will be managed and maintained throughout the Project lifetime. The works will be insured by the Building Contractor and the Council is satisfied Thomas Johnstone Limited’s insurance arrangements meet the Council’s requirements regarding insurable risk. The Lagoon Leisure Centre will continue to be insured by OneRen for the duration of the works and obligations for this will be confirmed between the Council and OneRen in the Minute of Agreement for the Lease and Property Agreement. 11. Privacy Impact – None directly arising from this report 12. Climate Risk – None directly arising from this report 13. Children’s Rights – This report does not cover a new policy, function or strategy nor a substantive change to an existing policy, function or strategy which will have an impact on children’s rights. 14. Cosla Policy Position – None directly arising from this report. _______________________________________________________ List of Background Papers None ___________________________________________________________________ Author: Rebecca Park, Strategic Category Manager, rebecca.park@renfrewshire.gov.uk