Revenue and Capital Budget Monitoring Report
Renfrewshire Council · 20 November 2025
Back to Finance, Resources and Customer Services Policy Board — 20 November 2025 and its agenda
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OFFICIAL ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 20 November 2025 ___________________________________________________________________ Report by: Director of Finance and Resources ___________________________________________________________________ Heading: Revenue and Capital Budget Monitoring 2025/26 at 19 September 2025 ___________________________________________________________________ 1. Summary 1.1 At the close of reporting Period 6 on 19 September 2025, the projected revenue outturn at 31 March 2026 for those services reporting to the Finance, Resources and Customer Services Policy Board is an overspend position of £0.513m (0.5%) against the revised budget for the year. 1.2 The projected capital outturn at 31 March 2026 for projects reporting to the Finance, Resources and Customer Services Policy Board is a break-even position. 1.3 This is summarised over the relevant services in the table below and further analysis is provided in the report and appendices. Revised Annual Budget £000 Projected Outturn £000 Budget Variance (Adv)/Fav £000 Budget Variance % Revenue Finance and Resources 50.513 50.443 0.070 0.1% Environment, Housing and Infrastructure 28.163 28,633 (0.470) (1.7%) Chief Executive's Service (Estates) 0.683 0.796 (0.113) (16.5%) Miscellaneous 18.114 18.114 0 0% Total 97.473 97,986 (0.513) (0.5%) Capital Finance, Resources and Customer Services Policy Board 9.662 9.662 0 0%
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OFFICIAL 2. Recommendations 2.1 Members are requested to: a) Note the projected Revenue outturn overspend position of £0.513m; b) Note the projected Capital outturn break-even position; and c) Note the budget adjustments detailed at section 6. 3. Revenue Budget Projection – overspend of £0.513m by 31 March 2026 3.1 The tables in Appendix 1 present the projected year-end position for all services reporting to this Board, by both subjective analysis (what the budget is spent on) and objective analysis (which division is spending the budget). Significant variances affecting the projected position are analysed further below. 3.2 It should be noted that the projected outturn position reported here is based on the latest information available, which is subject to change during the financial year. The impact of any change on this projection will be updated at each board cycle until the close of reporting Period 10. Budget holders are obliged to seek mitigating action to minimise significant budget variances. 4. Objective Analysis – Significant Variances 4.1 Environment, Housing and Infrastructure - £0.470m overspend The Public Building Repairs budget is currently forecasting an overspend of £0.486m. This position arises despite the Council allocating additional funding to the service in the 2025/26 financial year. The overspend is primarily driven by continued inflationary pressures and rising costs, which have impacted the service over the last number of years The position continues to be closely monitored by management, with work ongoing to understand the underlying cost drivers. 4.2 Chief Executive’s Service (Estates) - £0.113m overspend This forecast position mainly reflects an anticipated under-recovery in rental income as a result of a property at Houstoun Square held vacant as part of the delivery of the Johnstone Vision regeneration programme, together with costs to maintain surplus properties and progress them to sale.
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OFFICIAL 5. Subjective Analysis – Significant Variances 5.1 Employee Costs - £1.223m underspend Environment, Housing and Infrastructure is projecting an underspend of £1.113m, which reflects current high staff turnover and recruitment challenges. This position is being managed and will continue to be monitored for the remainder of the year. 5.2 Premises Related - £1.475m overspend This projected overspend predominantly relates to repairs and maintenance in Public Building Repairs due the continued inflationary and cost pressures that have been experienced by the service over the last few financial years. It is partly offset by underspends and income elsewhere in the service at present. The position continues to be closely monitored. 5.3 Transfer Payments - £0.552m underspend This budget consists predominantly of apprenticeship levy associated with employee costs, and is therefore connected to the staffing underspend detailed above. 6. Revenue Budget Virements 6.1. Under the Council’s financial regulations, Directors and their nominated officers, in consultation with the Director of Finance and Resources, have certain delegated authority to transfer sums between subjective budget headings within a service division to enable budget management throughout the financial year. This is known as budget virement. 6.2. Transfers between divisions of the same service / department in excess of £100,000, and transfers between services / departments must be authorised by the respective service Director and the Director of Finance and Resources for submission to the relevant policy board for approval. The budget adjustments processed since the previous report to board reflect the allocation of centrally held budgets already approved or within delegation, and therefore material adjustments are reported here for noting only.
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OFFICIAL Objective Heading Subjective Heading Amount (£m) Reason Miscellaneous Employees (20.844) Allocation to services of funding for 25/26 pay inflation and increase in employer NI Finance & Resources Employees 1.381 Allocation of funding for 25/26 pay inflation Environment, Housing & Infrastructure Employees 0.868 Allocation of funding for 25/26 pay inflation 7. Capital Budget Projection – break even position by 31 March 2026 7.1 The revised Capital Investment Programme 2025/26 to 2029/30 was approved by the Council on 1 May 2025. The Finance, Resources and Customer Services approved capital spend for 2025/26 was £9.662m. 7.2 The in-year Capital budget is forecast to break even by 31 March 2026, however, this will be monitored as the projects progress. Further details of the programme can be found in the Capital Monitoring report at Appendix 2. 7.3 There have been no budget movements since the last report. Implications of the Report 1. Financial The projected budget outturn position for Finance, Resources and Customer Services’ Revenue budget is an overspend of £0.513m (0.5%) at 31 March 2026. Income and expenditure will continue to be monitored closely for the rest of the financial year, with steps being taken as far as possible to mitigate any overspends. The projected outturn position for Finance, Resources and Customer Services’ Capital budget is break-even, after the adjustments outlined at section 7. 2. HR & Organisational Development While staffing budgets form a significant proportion of the Council’s revenue budgets, there are no direct implications arising from the recommendations in this report. 3. Community/Council Planning Community Plan Our Renfrewshire is thriving The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Our Renfrewshire is well Our Renfrewshire is fair Our Renfrewshire is safe
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OFFICIAL Council Plan Reshaping our place, our economy, and our future The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Building strong, safe, and resilient communities Tackling inequality, ensuring opportunities for all Creating a sustainable Renfrewshire for all to enjoy Ongoing revenue and capital budget monitoring is a tool to enable good financial management so that the Council has resources now and in the future for continued service delivery. Working together to improve outcomes 4. Legal There are no direct implications arising from the recommendations in this report. 5. Property/Assets The capital expenditure noted in this report will result mainly in lifecycle maintenance improvements to existing properties, replacement of ICT assets and infrastructure and replacement of artificial pitches. 6. Information Technology While ICT assets and revenue costs are included within these reported budgets, there are no direct implications arising from the recommendations in this report. 7. Equality & Human Rights While new areas of spend may impact on particular groups, any such impact would be assessed prior to the spend being incurred, therefore there are no direct implications arising from the recommendations in this report. 8. Health & Safety The capital expenditure noted in this report will result in lifecycle maintenance improvements to existing properties and replacement of ICT assets, which may in some cases improve health and safety measures. 9. Procurement While Procurement is an important consideration prior to the Council incurring any revenue or capital spend, there are no direct implications arising from the recommendations in this report. 10. Risk The potential financial risk that the Council will overspend its approved revenue budgets for the year is managed at a Council-wide level by the Chief Executive and Directors.
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OFFICIAL 11. Privacy Impact There are no direct implications arising from the recommendations in this report. 12. Cosla Policy Position N/a 13. Children’s Rights There are no direct implications arising from the recommendations in this report. 14. Climate Change The Council aims to reduce its carbon and other emissions to net zero by 2030, however there are no direct implications arising from the recommendations in this report. List of Background Papers • Revenue Budget and Council Tax 2025/26, Council 27 February 2025 • The Capital Investment Programme 2025/26 to 2029/30, Council 27 February 2025 Author: Valerie Howie and Lisa Dickie, Finance Business Partners; Alison Burns, Corporate Finance Manager; and Linsey McGregor, Capital Accountant.
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Appendix 1 OFFICIAL RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 19 September 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES Objective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Period 6 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Finance and Resources 49,123 1,390 50,513 50,443 70 0.1% (69) 139 Environment, Housing and Infrastructure 27,201 962 28,163 28,633 (470) (1.7%) (540) 70 Chief Executive's Service (Estates) 526 156 683 796 (113) (16.5%) (74) (39) Miscellaneous 38,958 (20,844) 18,114 18,114 0 0.0% 0 0 NET EXPENDITURE 115,808 (18,336) 97,473 97,986 (513) (0.5%) (683) 170 Subjective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Period 6 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Employees 107,004 (16,371) 90,633 89,410 1,223 1.3% 837 386 Premises Related 11,142 (183) 10,959 12,434 (1,475) (13.5%) (1,486) 11 Transport Related 2,352 25 2,377 2,457 (80) (3.4%) (61) (19) Supplies and Services 26,073 (1,331) 24,742 24,887 (145) (0.6%) (94) (51) Third Party Payments 1,868 0 1,868 1,860 8 0.4% 9 (1) Transfer Payments 46,618 653 47,271 46,719 552 1.2% 20 532 Support Services 690 170 860 909 (49) (5.7%) 2 (51) Depreciation and Impairment Losses 14,732 177 14,909 14,909 0 0.0% 0 0 GROSS EXPENDITURE 210,479 (16,861) 193,619 193,585 34 0.0% (773) 807 Income (94,671) (1,475) (96,146) (95,599) (547) (0.6%) 90 (637) NET EXPENDITURE 115,808 (18,336) 97,473 97,986 (513) (0.5%) (683) 170
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Appendix 1 OFFICIAL RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 19 September 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES Objective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Period 6 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Finance and Resources Directorate (859) 23 (836) (821) (15) (1.8%) (9) (6) Audit Services 615 25 640 603 37 5.8% 10 27 Corporate Governance 3,441 111 3,552 3,512 40 1.1% 3 37 Digital, Transformation & Customer Services 24,730 656 25,386 25,390 (4) 0.0% (64) 60 Finance and Procurement 5,000 137 5,137 5,133 4 0.1% 2 2 Business Services 7,194 345 7,539 7,535 4 0.1% 3 1 People & Organisational Development 2,274 93 2,367 2,348 19 0.8% 5 14 Social care (non-delegated) 818 0 818 832 (14) (1.7%) (18) 4 Council and Externally Funded Schemes 5,910 0 5,910 5,911 (1) 0.0% (1) 0 NET EXPENDITURE 49,123 1,390 50,513 50,443 70 0.1% (69) 139
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Appendix 1 OFFICIAL RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 19 September 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - FINANCE & RESOURCES Subjective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Period 6 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Employees 37,604 1,409 39,013 39,068 (55) (0.1%) (276) 221 Premises Related 2,441 306 2,747 2,772 (25) (0.9%) (27) 2 Transport Related 249 25 274 264 10 3.6% 17 (7) Supplies and Services 11,756 (75) 11,681 11,731 (50) (0.4%) 46 (96) Third Party Payments 1,868 0 1,868 1,860 8 0.4% 9 (1) Transfer Payments 46,154 9 46,163 45,641 522 1.1% 7 515 Support Services 409 (9) 400 392 8 2.0% 9 (1) Depreciation and Impairment Losses 0 0 0 0 0 0.0% 0 0 GROSS EXPENDITURE 100,481 1,665 102,146 101,728 418 0.4% (215) 633 Income (51,358) (275) (51,633) (51,285) (348) (0.7%) 146 (494) NET EXPENDITURE 49,123 1,390 50,513 50,443 70 0.1% (69) 139
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Appendix 1 OFFICIAL Objective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Projected Outturn Previous Projected Outturn Movement £000 £000 £000 £000 £000 % £000 £000 Building Services 155 18 173 173 0 0.0% 0 0 Public Building Repairs 6,514 106 6,620 7,106 (486) (7.3%) (500) 14 Soft Facilities Management Services 20,478 748 21,226 21,210 16 0.1% (40) 56 Property Services 54 90 144 144 0 0.0% 0 0 NET EXPENDITURE 27,201 962 28,163 28,633 (470) (1.7%) (540) 70 Subjective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Projected Outturn Previous Projected Outturn Movement £000 £000 £000 £000 £000 % £000 £000 Employees 33,935 691 34,626 33,348 1,278 3.7% 1,113 165 Premises Related 4,478 73 4,551 6,001 (1,450) (31.9%) (1,459) 9 Transport Related 1,812 0 1,812 1,902 (90) (5.0%) (78) (12) Supplies and Services 12,349 0 12,349 12,379 (30) (0.2%) (115) 85 Third Party Payments 0 0 0 0 0 0.0% 0 0 Transfer Payments 162 5 167 137 30 18.0% 13 17 Support Services 1,240 116 1,356 1,413 (57) (4.2%) (7) (50) Depreciation and Impairment Losses 1,500 177 1,677 1,677 0 0.0% 0 0 GROSS EXPENDITURE 55,476 1,062 56,538 56,857 (319) (0.6%) (533) 214 Income (28,275) (100) (28,375) (28,224) (151) (0.5%) (7) (144) NET EXPENDITURE 27,201 962 28,163 28,633 (470) (1.7%) (540) 70 Budget Variance (Adverse) or Favourable REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 19 September 2025 POLICY BOARD : FINANCE, RESOURCES & CUSTOMER SERVICES - ENVIRONMENT, HOUSING AND INFRASTRUCTURE RENFREWSHIRE COUNCIL POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - ENVIRONMENT, HOUSING AND INFRASTRUCTURE Budget Variance (Adverse) or Favourable
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Appendix 1 OFFICIAL RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 19 September 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - CHIEF EXECUTIVE'S SERVICE (ESTATES) Subjective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Period 6 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Employees 0 0 0 0 0 0.0% 0 0 Premises Related 1,285 94 1,379 1,379 0 0.0% 0 0 Transport Related 0 0 0 0 0 0.0% 0 0 Supplies and Services 4 0 4 69 (65) (1625.0%) (25) (40) Third Party Payments 0 0 0 0 0 0.0% 0 0 Transfer Payments 66 0 66 66 0 0.0% 0 0 Support Services 441 62 503 503 0 0.0% 0 0 GROSS EXPENDITURE 1,796 156 1,952 2,017 (65) (3.3%) (25) (40) Income (1,270) 0 (1,269) (1,221) (48) (3.8%) (49) 1 NET EXPENDITURE 526 156 683 796 (113) (16.5%) (74) (39)
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Appendix 1 OFFICIAL RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 19 September 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - MISCELLANEOUS Subjective Summary Annual Budget at Period 3 Budget Adjustments Revised Annual Budget at Period 6 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Employees 35,465 (18,471) 16,994 16,994 0 0.0% 0 0 Premises Related 2,938 (656) 2,282 2,282 0 0.0% 0 0 Transport Related 291 0 291 291 0 0.0% 0 0 Supplies and Services 1,964 (1,256) 708 708 0 0.0% 0 0 Third Party Payments 0 0 0 0 0 0.0% 0 0 Transfer Payments 236 639 875 875 0 0.0% 0 0 Support Services (1,400) 1 (1,399) (1,399) 0 0.0% 0 0 Depreciation and Impairment Losses 13,232 0 13,232 13,232 0 0.0% 0 0 GROSS EXPENDITURE 52,726 (19,743) 32,983 32,983 0 0.0% 0 0 Income (13,768) (1,101) (14,869) (14,869) 0 0.0% 0 0 NET EXPENDITURE 38,958 (20,844) 18,114 18,114 0 0.0% 0 0
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Appendix 2 OFFICIAL Prior Years Approved Budget Revised Projected Total Approved Projected Expenditure Budget Adjustments Budget Outturn Budget Outurn Project Title to 31/03/2025 2025-26 since previous 2025-26 2025-26 to 31-Mar-30 to 31-Mar-30 Board report £000 £000 £000 £000 £000 £000 £000 CORPORATE PROJECTS ICT Infrastructure Maintenance & Renewal Programme 0 1,269 0 1,269 1,269 0 0% 4,469 4,469 0 0% Lifecycle Capital Maintenance (LCM) Fund 0 6,650 0 6,650 6,650 0 0% 22,583 22,583 0 0% Artificial Pitch Upgrades 1,315 1,186 0 1,186 1,186 0 0% 2,501 2,501 0 0% Digital Infrastructure Provision 1,907 29 0 29 29 0 0% 1,936 1,936 0 0% Commnunity Empowerment Fund 684 266 0 266 266 0 0% 951 951 0 0% Villages Improvement Fund 349 201 0 201 201 0 0% 550 550 0 0% Greenspaces and Parks 0 60 0 60 60 0 0% 60 60 0 0% Retail Improvement Fund 149 1 0 1 1 0 0% 150 150 0 0% TOTAL FINANCE, RESOURCES & CUSTOMER SERVICES BOARD 4,404 9,662 0 9,662 9,662 0 0% 33,200 33,200 0 0% RENFREWSHIRE COUNCIL CAPITAL INVESTMENT STRATEGY - NON-HOUSING SERVICES 1st April to 19th September 2025 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES Current Year 2025-26 Full Programme - All years Budget Variance (Adverse) or Favourable Budget Variance (Adverse) or Favourable CAPITAL