Report - Park Mains High School Extension – Design and Build
Renfrewshire Council · 13 February 2025
Back to Finance, Resources and Customer Services Policy Board — 13 February 2025 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 13 February 2025 ___________________________________________________________________ Report by: Report by the Director of Environment, Housing & Infrastructure and the Director of Finance and Resources ___________________________________________________________________ Heading: Contract Authorisation Report for: Park Mains High School Extension – Design and Build (RC-CPU-24-053) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Pre-Construction Services Agreement for Park Mains High School Extension – Design and Build (RC- CPU-24-053) (the “PCSA”) to Galliford Try Construction Limited, T/A Morrison Construction Scotland, which forms part of the procurement exercise for the complete Design and Build (D&B) Works Contract for Park Mains High School Extension – Design and Build (RC-CPU-24-053). 1.2 The recommendation to award the PCSA (and subsequently the D&B Contract) follows a procurement exercise which was conducted in accordance with the Restricted Procedure under the Public Contracts (Scotland) Regulations 2015 and the Council’s Standing Orders Relating to Contracts. 1.3 A Contract Strategy was approved by the Corporate Procurement Manager, the Head of Facilities and Property Services on 4 July 2024. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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2.1 Authorises the Head of Corporate Governance to award a Pre-Construction Services Agreement (PCSA) for the Park Mains High School Extension – Design and Build (RC-CPU-24-053) to Galliford Try Construction Limited, T/A Morrison Construction Scotland. 2.2 Authorises the award of the PCSA Contract for the Pre-Construction Services Fee of £1,191,440.74 excluding VAT. 2.3 Authorises a contingency spend of £119,144.07 which equates to 10% of the Pre-Construction Services Fee. 2.4 Authorises a total Approved Contract Value of £1,310,584.81 (which is the total of the Pre-Construction Services Fee plus the contingency spend). 2.5 Note that the pre-construction services are scheduled for commencement on Monday 17 March 2025. The actual date will be confirmed in the Council’s Letter of Acceptance to Galliford Try Construction Limited, T/A Morrison Construction Scotland. 2.6 Note that, as part of the Pre-Construction Services Agreement it may be identified that an Enabling Works Package is required and if that is the case, a further report will be brought to a future Finance, Resources and Customer Services Policy Board seeking formal approval to enter into the Enabling Works Contract with Galliford Try Construction Limited, T/A Morrison Construction Scotland. 2.7 Note that a further report will be brought to a future Finance, Resources and Customer Services Policy Board seeking formal approval to enter into the Design and Build Contract with Galliford Try Construction Limited, T/A Morrison Construction Scotland. 2.8 Authorises that the Contractor’s total liability for matters which would be covered by Professional Indemnity is limited to £10m in the aggregate with an annual automatic reinstatement. _________________________________________________________ 3. Background 3.1 Park Mains High School (PMHS) is located in Erskine within the Renfrewshire Council area. School estate management planning is central to the Council’s asset management strategy. Planned housing developments within the Bishopton and Erskine areas of Renfrewshire have resulted in significant primary school growth in the catchment area.
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As a result of these planned housing developments there is a need to increase the current pupil capacity within PMHS by extending the current building infrastructure to accommodate the increasing pupil roll. The Council requires to appoint a suitably experienced and qualified Contractor capable of undertaking the pre-construction related services, Enabling Works Packages (where required), and Design and Build Package for the extension of Park Mains High School. 3.2 The procurement exercise for the Park Mains High School Extension – Design and Build (RC-CPU-24-053) was conducted as an above Threshold Works procurement in accordance with the Public Contracts (Scotland) Regulations 2015 Regulation 29 – Restricted Procedure. The estimated value of the procurement exercise was based on the total for all Contracts including the PCSA, Enabling Works Contract(s) and Design and Build Contract that may be required for Park Mains High School Extension. 3.3 The Restricted Procedure is conducted in two stages, Selection (Stage 1) and Invitation to Tender (Stage 2). Stage 1 of this process was open to all interested organisations. The contract notice was published on the Public Contacts Scotland advertising portal on 5 July 2024. The Invitation to Participate documents were also available to download on 5 July 2024 from the Public Contracts Scotland – Tender portal. 3.4 During Stage 1, 25 organisations expressed an interest in these Contracts, including this PCSA. By the closing date set for Stage 1 submissions, 12 noon on 8 August 2024, 5 companies had submitted a request to participate (RTP). 3.5 The 5 RTPs were each evaluated against a pre-determined set of criteria in the form of the Single Procurement Document (SPD) Scotland by representatives from the Council’s Corporate Procurement Unit and Property Services. 4 of the 5 Candidates satisfied the Council’s minimum requirements within the SPD selection criteria. 3.6 As part of the selection process, and to reduce the number of otherwise qualified Candidates, in accordance with the Invitation to Participate, Candidates had to respond to questions relating to previous experience, technical capacity and capability with projects similar in nature, scope and scale to the Contracts required under this procurement exercise. 1 Candidate failed to meet the minimum requirements with regards to the examples submitted to evidence their past experience in delivering projects of a similar scale and value, and was excluded from the procurement exercise.
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3.7 A panel of representatives from the Council’s Property Services team assessed each of the 4 remaining Candidate responses to the questions and the 4 remaining Candidates were selected to proceed to Stage 2 (Invitation to Tender). The selection score for each Candidate within Stage 1 – RTP is noted below: Candidate Weighting Heron Bros. Ltd 98.50% Galliford Try Construction Limited, T/A Morrison Construction Scotland 98.00% BAM Construction Limited 91.00% Keir Construction Limited 76.00% 3.8 All 4 Candidates from Stage 1 were invited, by invitation issued 24 October 2024 via the Public Contracts Scotland -Tender portal, to submit a tender submission for Stage 2. By the Tender Deadline, 12 noon on 4 December 2024 3 Candidates had submitted a response and 1 had declined to respond. 3.9 The 3 tender submissions received were assessed against the published Award Criteria based on weightings of 30.00% price and 70.00% quality. The tender submissions were assessed by an evaluation panel consisting of the Council’s Property Services team, Corporate Procurement and an external consultant. The Tenderer scores relative to the Award Criteria are set out in the table below: Tenderer Price Quality Total Galliford Try Construction Limited, T/A Morrison Construction Scotland 20.12% 67.25% 87.37% Heron Bros. Ltd. 30.00% 51.20% 81.20% BAM Construction Limited 17.86% 52.05% 69.91% 3.10 Following evaluation the Tender Submission from Galliford Try Construction Limited T/A Morrison Construction Scotland is deemed the most economically advantageous tender submission. 3.11 The Pre-Construction Services sought will be contracted in the form of a bespoke Pre-Construction Services Agreement (PCSA) and the Pre- Construction Services will be carried out for RIBA stages 3&4 (inclusive). Subject to further approval from a future Finance, Resources and Customer Services Policy Board, the Council’s intention would be to enter into a Design and Build Contract with Galliford Try Construction Limited, T/A Morrison Construction Scotland at the end of RIBA stage 4. As tendered, the form of the Design and Build Contract required will be SBCC Design and Build Contact for
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use in Scotland 2016 edition accompanied with bespoke Employer’s Amendments and Preliminaries. 3.12 The site is occupied and once the PCSA is in place it may be identified that an Enabling Works package is required prior to the Design and Build Contract. The requirement for Enabling Works Contracts is included within the scope of this procurement exercise. If that is the case, a further report will be brought to a future Finance, Resources and Customer Services Policy Board seeking formal approval to enter into the Enabling Works Contract with Galliford Try Construction Limited, T/A Morrison Construction Scotland. 3.13 Mandatory Community Benefits were included as a condition of contract award for all parts of this Park Mains High School Extension– Design and Build (RC- CPU-24-053. Galliford Try Construction Limited T/A Morrison Construction Scotland confirmed they would provide community benefits as disclosed with their Tender Submission. The commitment as tendered was to deliver 10 employment opportunities. In addition to the mandatory Community Benefits Galliford Try Construction Limited T/A Morrison Construction Scotland committed to delivering 180 community benefit points. The Community Benefits to be delivered across both Pre-Construction Services and the Design and Build Contract will be agreed at the prestart meeting, and will include discussion with the Council’s Community Benefit Forum. The table below sets out what Galliford Try Construction Limited T/A Morrison Construction Scotland have committed to deliver: Community Benefit Description No of People / Activity Work Experience Placement for an individual 16+ years of age 20 Work Experience Placement for an individual aged 14 to 16 years of age 3 Business advice/support to a local SME /Social Enterprise/ Voluntary organisation 1 Event to promote supply chain opportunities 2 S/NVQ (or equivalent) for • New Employee • Existing Employee • Supply Chain Employee 20 Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 24
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Community Benefit Description No of People / Activity Industry Skill Transfer to Schools 6 Financial Support for a Community Project 5 Non-Financial Support for a Community Project 5 3.14 The costs for all Contracts forming the Park Mains High School Extension – Design and Build (RC-CPU-24-053) will be met through the Capital – General Services budget. ___________________________________________________________________ Implications of the Report 1. Financial - Financial and Economic Standing have been assessed as part of the tender selection criteria – which Galliford Try Construction Limited, T/A Morrison Construction Scotland met. The cost of up to £1,310,584.81 excluding VAT will be met through the Capital – General Services budget. To note, the cost of all subsequent contracts noted in this report will be met through the Capital – General Services budget. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is thriving – maximising economic growth, which is inclusive and sustainable. • Our Renfrewshire is well - supporting the wellness and resilience of our citizens and communities. Place - Demonstrating that Renfrewshire is a great place to grow up, it's a place of opportunity for those that live and work here. Economy: - Improving lives and securing wellbeing through a stronger, inclusive and sustainable economy, being creative, imaginative and linking opportunities to enhance the benefits for Renfrewshire. - Matching the skills developed in Renfrewshire with the opportunities available in Renfrewshire and equipping all children and young people to achieve success in life.
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Green: - Working across partners and communities to deliver the priority areas highlighted in our Plan for Net Zero, working towards a net zero Renfrewshire by 2030. - Ensuring our journey to net zero is a just transition with climate justice and fairness at the heart, finding opportunities to challenge inequalities in new green ways as we tackle the climate crisis. - Integrating climate considerations into our long term strategic and financial planning as an organisation - Boosting our green economy, creating good green jobs that are sustainable for the future. Living Our Values: - Leading positively through transition and change. - Delivering best value for our citizens and customers. 4. Legal - The procurement of this Contract and related contracts for Park Mains High School Extension– Design and Build (RC-CPU-24-053) has been conducted in accordance with the Restrictive Procedure under the Public Contracts (Scotland) Regulations 2015 and the Council’s Standing Orders Relating to Contracts. 5. Property/Assets - The Council’s investment in its learning estate offers the opportunity for a place-based approach to local outcomes. integrating local services to support communities. Extending the current building infrastructure at Park Mains High School will accommodate the increasing pupil roll. 6. Information Technology – None directly arising from this report, the Council’s Architecture & Technology team confirmed that no Cyber Security input was required. 7. Equality & Human Rights – None directly arising from this report. 8. Health & Safety - Galliford Try Construction Limited, T/A Morrison Construction Scotland health and safety credentials were evaluated by Corporate Health and Safety and met the Council’s requirements regarding health and safety for this procurement exercise. 9. Procurement – The procurement procedures outlined within this report ensures that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government.
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If other related contracts are identified as part of the PCSA process, such as enabling works, the scope within this procurement exercise has included such requirements. 10. Risk - Galliford Try Construction Limited, T/A Morrison Construction Scotland insurances have been assessed and evaluated to confirm that they meet the requirements regarding insurance risk for this procurement exercise. The Contractor’s total liability for matters which would be covered by Professional Indemnity is limited to £10m in the aggregate with an annual automatic reinstatement. 11. Privacy Impact – None directly arising from this report. 12. Climate Risk – The level of impact associated with the provision of these works have been assessed using the Scottish Government Sustainability Test and is considered to be high risk. Mitigations the Council has taken in regard to sustainability within this Contract is to include contractual elements within the Scope such as: - The Contractor should aim to ensure that any deliveries to site are consolidated to reduce emissions. - The Contractor is required to provide a Site Specific Waste Management Plan detailing where all the waste produced will be recycled or if it cannot be recycled where the waste will go. 13. Children’s Rights – This report does not cover a new policy, function or strategy nor a substantive change to an existing policy, function or strategy which will have an impact on children’s rights. 14. Cosla Policy Position – None directly arising from this report. _______________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Joanna Tannock, Interim Strategic Category Manager, Corporate Procurement Unit, Joanna.tannock@renfrewshire.gov.uk