Report - Treatment, Recycling & Disposal of Mixed Waste
Renfrewshire Council · 13 February 2025
Back to Finance, Resources and Customer Services Policy Board — 13 February 2025 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 13 February 2025 ___________________________________________________________________ Report by: Report by the Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for the Treatment, Recycling & Disposal of Mixed Waste from the Councils 5 x Household Waste Recycling Centres (HWRC’s) and Waste Arisings from other Council Service Operations (RC-CPU-24-105) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Services Contract for the Treatment, Recycling & Disposal of Mixed Waste from the Councils 5 x Household Waste Recycling Centres (HWRCs) and Waste Arisings from other Council Service Operations (reference RC-CPU-24-105) to Enva Scotland Limited. 1.2 The recommendation to award this Contract follows a mini-competition made under the Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17, Lot 11 Treatment and Disposal of Bulky Waste. 1.3 A Contract Strategy was approved by the Director of Environment, Housing and Infrastructure and the Corporate Procurement Manager in October 2024. An Executive Summary Strategy specific to Treatment, Recycling & Disposal of Mixed Waste was also approved by the Head of Infrastructure and Service Development and the Corporate Procurement Manager in October 2024. ___________________________________________________________________
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2. Recommendations 2.1 It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1.1 Authorises the Head of Corporate Governance to award a Contract for Treatment, Recycling & Disposal of Mixed Waste from the Councils 5 x Household Waste Recycling Centres (HWRCs) and Waste Arisings from other Council Service Operations (RC-CPU-24-105) to Enva Scotland Limited following a mini-competition made under Lot 11 of the Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17. 2.1.2 Authorise the approved Contract value of up to £4,000,000 excluding VAT. 2.1.3 Authorise the Contract Period of four years. The anticipated commencement date is 1 April 2025 up until 31 March 2029. In the event that the Contract does not commence on 1 April 2025, the Contract Period shall run from the actual commencement date as stated in the Council’s Letter of Acceptance. _________________________________________________________ 3. Background 3.1 The Council has a requirement for the Treatment, Recycling & Disposal of Mixed Waste from the Council’s Household Waste Recycling Centres (HWRCs) and Waste Arisings from other Council Service Operations. As part of this contract, Council vehicles will deliver approximately 7,174 tonnes per calendar year of waste material to the Service Provider’s treatment site. 3.2 This procurement exercise has been tendered as a mini-competition under the Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17, Lot 11 Treatment and Disposal of Bulky Waste. 3.3 At the time of the mini-competition, Lot 11 of the Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17 had 32 Suppliers registered. All 32 Suppliers were invited to participate in the mini-competition issued on the Public Contract Scotland Tender platform on 11 October 2024. In accordance with the terms of the Dynamic Purchasing System the Council could use the Call off Terms prepared by Scotland Excel or could use Council terms for the mini competition.
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The Council chose to use both the Council’s General Conditions of Contract for Services – Waste, and related Operation Terms and Conditions for this mini-competition. These terms and conditions use the definition “Service Provider” rather than “Supplier”. 3.4 By the closing date set for return of electronic tenders of 12 noon on 8 November 2024, 3 Suppliers submitted a Tender Submission with 29 Suppliers not responding. 3.5 All 3 Suppliers completed the European Single Procurement Document (ESPD) when applying for a place on the Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17. All Suppliers confirmed within their tender submission that none of the exclusion criteria as detailed within Regulation 58 of The Public Contracts (Scotland) Regulations 2015 apply to them. 3.6 The Tender Submissions received were evaluated against the set award criteria on a combined weighting of 30% Quality and 70% Price. The scores relative to the Award Criteria are as follows: Quality (30%) Price (70%) Total (100%) 1 Enva Scotland Limited 30.00% 68.97% 98.97% 2 J. & M. Murdoch & Son Limited 28.25% 70.00% 98.25% 3 WRC Recycling Limited 30.00% 64.14% 94.14% 3.7 The evaluation of tender submission received identified that the submission by Enva Scotland Limited was the most economically advantageous tender submission. 3.8 As part of this contract the Council will deliver mixed waste to the Enva Scotland Limited site at 49 Burnbrae Road, Linwood, PA3 3BD. 3.9 Community Benefits were requested as part of the procurement process and Enva Scotland Limited have committed to the following Community Benefits. Community Benefit Description No of People / Activity Industry Awareness Events 2 Non-financial support for a Social Enterprise within Renfrewshire 1 Financial Support for a Community Project/Group. 2 Non-financial support for a Community Project/Group 2
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Implications of the Report 1. Financial The costs for this Contract of up to £4,000,000 excluding VAT over the four year Contract Period will be met from the Council’s waste disposal revenue budget within Environment, Housing and Infrastructure. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – Place- Working with partners to ensure our neighbourhoods are safe, vibrant, and attractive places to live. Economy - Supporting our citizens, particularly those furthest from the jobs market, into fair work - well paid, fulfilling employment through Community Benefits. Fair- Protecting the most vulnerable members of our communities, including children and young people who are at risk. Green- Working across partners and communities to deliver the priority areas highlighted in our Plan for Net Zero, working towards a net zero Renfrewshire by 2030. Living our Values- Ensuring our journey to net zero is a just transition with climate justice and fairness at the heart, finding opportunities to challenge inequalities in new green ways as we tackle the climate crisis. 4. Legal - The procurement of this contract was carried out in accordance with the Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17 using Council terms and conditions as noted in 3.3 and the Council’s Standing Orders Relating to Contracts. 5. Information Technology - No Information Technology implications have been identified or are anticipated. 6. Property/Assets - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report 8. Health & Safety - Enva Scotland Limited’s Health and Safety submission was evaluated by the Council’s Corporate Health and Safety team and meet the minimum requirements regarding health and safety.
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9. Procurement - The procurement procedures outlined within this report shall ensure that the Council meets is statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk - Enva Scotland Limited’s insurances have been assessed and evaluated to confirm they meet the minimum requirements regarding insurable risk. 11. Privacy Impact - No Privacy Impact implications have been identified or are anticipated. 12. Climate Risk - The level of impact associated with provision of this service has been assessed using the Scottish Government Sustainability Test and this contract will strive towards the Scottish Government’s aims and objectives for a Zero Waste Scotland. 13. Children’s Rights – This report does not cover a new policy, function or strategy nor a substantive change to an existing policy, function or strategy which will have an impact on children’s rights. 14. Cosla Policy Position – None directly arising from this report. _________________________________________________________ List of Background Papers None ___________________________________________________________________ Author: Sam Smith, Procurement Adviser (sam.smith@renfrewshire.gov.uk)