Report - Treatment of Waste Upholstered Domestic Seating (WUDS)
Renfrewshire Council · 13 February 2025
Back to Finance, Resources and Customer Services Policy Board — 13 February 2025 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 13 February 2025 ___________________________________________________________________ Report by: Report by the Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for the Treatment of Waste Upholstered Domestic Seating (WUDS), Persistent Organic Pollutants (POPS) (RC- CPU-24-209) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Services Contract for the Treatment of Waste Upholstered Domestic Seating (WUDS), Persistent Organic Pollutants (POPS) (reference RC-CPU-24-209) to Enva Scotland Limited. 1.2 The recommendation to award this Contract follows a mini-competition made under the Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste schedule 27/17, Lot 11 Treatment and Disposal of Bulky Waste. 1.3 A Contract Strategy was approved by the Director of Environment, Housing and Infrastructure and the Corporate Procurement Manager in October 2024. An Executive Summary Strategy specific to the Treatment of Waste Upholstered Domestic Seating (WUDS), Persistent Organic Pollutants (POPS) services was also signed off by the Head of Infrastructure and Service Development, and the Corporate Procurement Manager in October 2024. ___________________________________________________________________
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2. Recommendations 2.1 It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1.1 Authorises the Head of Corporate Governance to award a Contract for the Treatment of Waste Upholstered Domestic Seating (WUDS), Persistent Organic Pollutants (POPS) (RC-CPU-24-209) to Enva Scotland Limited made following a mini-competition under Lot 11 of Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste schedule 27/17. 2.1.2 Authorise the approved Contract value of up to £1,300,000 excluding VAT. 2.1.3 Authorise the Contract Period of one year from 1 April 2025 up until 31 March 2026 with the Council having the sole right to extend the Contract on three separate occasions for up to one year up until 31 March 2029. The commencement date is anticipated to be the 1 April 2025. In the event that the Contract does not commence on 1 April 2025, the Contract period shall run from the actual commencement date as stated in the Council’s Letter of Acceptance. _________________________________________________________ 3. Background 3.1 The Council have a requirement for the collection and disposal of POPs & WUDs from its nominated POPs & WUDs Household Waste Recycling Centre (HWRC) at Linwood. The source of this material will be two-fold from (1) members of the public bringing material direct to the Linwood HWRC site and (2) Council collections via various departments for example, housing, fly tipping etc. 3.2 This procurement exercise has been tendered as a mini-competition under the Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste schedule 27/17, Lot 11 Treatment and Disposal of Bulky Waste. 3.3 At the time of the mini-competition, Lot 11 of the Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste schedule 27/17 had 32 Suppliers registered. All 32 Suppliers were invited to participate in the mini-competition issued on the Public Contract Scotland Tender platform on 22 November 2024. In accordance with the requirements of the Dynamic Purchasing System the Council could select to use the Call-Off Terms prepared by Scotland Excel or could use Council terms for the mini-competition.
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The Council chose to use both the Council’s General Conditions of Contract for Services – Waste, and related Operation Terms and Conditions for this mini-competition. 3.4 By closing date set for return of electronic tenders of 12 noon on 9 December 2024, 3 Suppliers submitted a Tender Submission with the remaining 29 not responding. 3.5 All 3 Suppliers completed the European Single Procurement Document (ESPD) when applying for a place on the Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17. All Suppliers confirmed within their respective tender submission that none of the exclusion criteria as detailed within Regulation 58 of The Public Contracts (Scotland) Regulations 2015 applied to them. 3.6 The Tender Submissions received were evaluated against the set award criteria on a combined weighting of 30% Quality and 70% Price. The scores relative to the Award Criteria are as follows: Quality (30%) Price (70%) Total (100%) 1 Enva Scotland Limited 30.00% 70.00% 100.00% 2 J. & M. Murdoch & Son Limited 27.50% 68.97% 96.47% 3 WRC Recycling Limited 30.00% 64.14% 94.14% 3.7 The evaluation of tender submission received identified that the submission by Enva Scotland Limited was the most economically advantageous tender submission. 3.8 Community Benefits were requested as part of the procurement process and Enva Scotland Limited have committed to the following Community Benefits. Community Benefit Description No of People / Activity Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 2 Business advice/support to an SME /Social Enterprise/ Voluntary organisation 3 Financial Support for a Community Project 2 Non-Financial Support for a Community Project 2
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_________________________________________________________ Implications of the Report 1. Financial - The costs of up to £1,300,000 excluding VAT over the period of up to four years will be met from the Council’s waste disposal revenue budget, within Environment, Housing and Infrastructure. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – Place - Working with partners to ensure our neighbourhoods are safe, vibrant, and attractive places to live. Economy - Supporting our citizens, particularly those furthest from the jobs market, into fair work - well paid, fulfilling employment through Community Benefits. Green - Working across partners and communities to deliver the priority areas highlighted in our Plan for Net Zero, working towards a net zero Renfrewshire by 2030. Living our Values - Ensuring our journey to net zero is a just transition with climate justice and fairness at the heart, finding opportunities to challenge inequalities in new green ways as we tackle the climate crisis. 4. Legal - The procurement of this Contract was carried out in accordance with the Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste schedule 27/17 and the Council’s Standing Orders Relating to Contracts. 5. Information Technology - None directly arising from this report. 6. Property/Assets - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety - Enva Scotland Limited’s Health and Safety submission was evaluated by the Council’s Corporate Health and Safety team and meet the minimum requirements regarding health and safety. 9. Procurement - The procurement procedures outlined within this report shall ensure that the Council meets is statutory requirements in respect of procurement procedures, efficiency and modern Government.
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10. Risk - Enva Scotland Limited’s insurances have been assessed and evaluated to confirm they meet the minimum requirements regarding insurable risk. 11. Privacy Impact - None directly arising from this report. 12. Climate Risk - The level of impact associated with provision of this service has been assessed using the Scottish Government Sustainability Test and this Contract will strive towards the Scottish Government’s aims and objectives for a Zero Waste Scotland. 13. Children’s Rights – This report does not cover a new policy, function or strategy nor a substantive change to an existing policy, function or strategy which will have an impact on children’s rights. 14. Cosla Policy Position - None directly arising from this report. ________________________________________________________ List of Background Papers None Author: Sam Smith, Procurement Adviser (sam.smith@renfrewshire.gov.uk)