Report - Processing & Recycling of Mechanical Street Sweepings
Renfrewshire Council · 13 February 2025
Back to Finance, Resources and Customer Services Policy Board — 13 February 2025 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 13 February 2025 ___________________________________________________________________ Report by: Report by the Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Processing & Recycling of Mechanical Street Sweepings (RC-CPU-24-103) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Services Contract for Processing & Recycling of Mechanical Street Sweepings (reference RC-CPU- 24-103) to J. & M. Murdoch & Son Limited. 1.2 The recommendation to award this Contract follows a mini-competition made under the Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17, Lot 17 Treatment and Disposal of Street Sweepings and Gully Waste. 1.3 An Overarching Waste Commodity Contract Strategy was approved by the Director of Environment, Housing and Infrastructure and the Corporate Procurement Manager in October 2024. An Executive Summary Strategy specific to Mechanical Street Sweepings services was also approved by the Head of Infrastructure and Service Development and the Corporate Procurement Manager in October 2024. ___________________________________________________________________
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2. Recommendations 2.1 It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1.1 Authorises the Head of Corporate Governance to award a contract for Processing & Recycling of Mechanical Street Sweepings (RC-CPU-24- 103) to J. & M. Murdoch & Son Limited made following a mini- competition under Lot 17 of Scotland Excel Dynamic Purchasing System for the Treatment and Disposal of Recyclable and Residual Waste schedule 27/17. 2.1.2 Authorise the approved Contract value of up to £800,000 excluding VAT. 2.1.3 Authorise the Contract Period of four years. The anticipated commencement date is 1 April 2025 until 31 March 2029. In the event that the Contract does not commence on 1 April 2025, the Contract Period shall run from the actual commencement date as stated in the Council’s Letter of Acceptance. _________________________________________________________ 3. Background 3.1 The Council has a requirement for services to carry out the recycling and disposal of mechanical street cleaning arisings. The Council’s Waste Service currently collects approximately 3,410 tonnes per calendar year of mechanical street cleaning arisings from roadside channels and pavements. 3.2 This procurement exercise has been tendered as a-mini competition under the Scotland Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17 Lot 17 Treatment and Disposal of Street Cleaning Arisings and Gully Waste. 3.3 At the time of the mini-competition, Lot 17 of the Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17 had 24 Suppliers registered. All 24 Suppliers were invited to participate in the mini competition issued on the Public Contract Scotland Tender platform on 11 October 2024. In accordance with the requirements of the Dynamic Purchasing System the Council could select to use the Call-Off Terms prepared by Scotland Excel or could use Council terms for the mini-competition. The Council chose to use both the Council’s General Conditions of Contract for Services – Waste, and related Operation Terms and Conditions for this mini-competition.
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3.4 By the closing date set for return of electronic tenders of 12 noon on 6 November 2024, 2 Suppliers submitted a Tender Submission with the remaining 22 not responding. 3.5 Both Suppliers completed the European Single Procurement Document (ESPD) when applying for a place on the Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17. Both Suppliers confirmed within their respective tender submission that none of the exclusion criteria as detailed within Regulation 58 of The Public Contracts (Scotland) Regulations 2015 apply to them. 3.6 The Tender Submissions received were evaluated against the set award criteria on a combined weighting of 30% Quality and 70% Price. The scores relative to the Award Criteria are as follows: Quality (30%) Price (70%) Total (100%) 1 J. & M. Murdoch & Son Limited 24.75% 70.00% 94.75% 2 Wm Hamilton & Sons Limited 23.75% 51.85% 75.60% 3.7 The evaluation of tender submission received identified that the submission by J. & M. Murdoch & Son Limited was the most economically advantageous tender submission. 3.8 As part of this contract, Council mechanical street sweepers will deliver this material to J. & M. Murdoch & Son Limited’s site at 64 Murray Street, Paisley, PA3 1TQ. 3.9 Community Benefits were requested as part of the procurement process and J. & M. Murdoch & Son Limited have committed to the following Community Benefits. Community Benefit Description No of People / Activity Job for an unemployed individual from a Priority Group 1 Job for an unemployed individual 1 Industry Awareness Events 1 Financial Support for a Social Enterprise within Renfrewshire 1 Financial Support for a Community Project/Group. 1
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Implications of the Report 1. Financial - The costs of up to £800,000 excluding VAT over the period of up to four years will be met from the Council’s waste disposal revenue budget within Environment, Housing and Infrastructure. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – Place- Working with partners to ensure our neighbourhoods are safe, vibrant, and attractive places to live. Economy - Supporting our citizens, particularly those furthest from the jobs market, into fair work - well paid, fulfilling employment through Community Benefits. Green- Working across partners and communities to deliver the priority areas highlighted in our Plan for Net Zero, working towards a net zero Renfrewshire by 2030. Living our Values- Ensuring our journey to net zero is a just transition with climate justice and fairness at the heart, finding opportunities to challenge inequalities in new green ways as we tackle the climate crisis. 4. Legal – The procurement of this contract was carried out in accordance with the Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste, schedule 27/17 and the Council’s Standing Orders Relating to Contracts 5. Information Technology - None directly arising from this report. 6. Property/Assets - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – J. & M. Murdoch & Son Limited’s Health and Safety submission was evaluated by the Council’s Corporate Health and Safety team and meets the minimum requirements regarding health and safety. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets is statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk - J. & M. Murdoch & Son Limited’s insurances have been assessed and evaluated to confirm they meet the minimum requirements regarding insurable risk.
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11. Privacy Impact - None directly arising from this report 12. Climate Risk - The level of impact associated with provision of this service has been assessed using the Scottish Government Sustainability Test and this contract will strive towards the Scottish Government’s aims and objectives for a Zero Waste Scotland. 13. Children’s Rights – This report does not cover a new policy, function or strategy nor a substantive change to an existing policy, function or strategy which will have an impact on children’s rights. 14. Cosla Policy Position - None directly arising from this report _________________________________________________________ List of Background Papers None ___________________________________________________________________ Author: Sam Smith, Procurement Adviser (sam.smith@renfrewshire.gov.uk)