Civic Hospitality
Renfrewshire Council · 13 February 2025
Back to Finance, Resources and Customer Services Policy Board — 13 February 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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_________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 13 February 2025 __________________________________________________________________ Report by: Director of Finance and Resources __________________________________________________________________ Heading: Civic Hospitality __________________________________________________________________ 1. Summary 1.1 The following requests for civic hospitality have been received for the financial year 2024/25 and 2025/26 a) Correspondence was received from our twin town of Furth in relation to a visit to Paisley by the son of a former minister of Paisley Abbey and a member of the Friends of Renfrewshire group on Tuesday 21st January 2025. Following consultation with the Provost, in was agreed to provide a lunch for four people in Pendulum following the visit to Paisley Abbey and the Head of Corporate Governance used his delegated authority to approve the request and made the necessary arrangements at the cost of £95.80. b) Correspondence has been received from St Vincent’s Hospice requesting the possibility of taking a table of 10 at their charity ‘an audience with’ event which is being held at the Glynhill Hotel, Renfrew on Friday 7th March 2025. Following consultation with the Provost, it is proposed the Board agree to take a table at the event detailed above at the cost of £450 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. c) The stock of civic gifts depicting beautiful scenes or buildings around Renfrewshire in the form of coasters, framed prints (small and large), ceramic tiles and keyrings are being depleted. Silk by Lilias is a local artist that produces these items and has advised that they will cease trading in March 2025.
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Following consultation with the Provost, it is proposed the Board agree to replenish the civic gifts detailed above at the cost of approximately £1500 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. d) Correspondence has been received from the Robertson Park Bowling Club suggesting the possibility of a civic reception to celebrate their 25th anniversary. The group are holding a dinner within their premises on Friday 28th March 2025 for approximately 75 people. Following consultation with the Provost, it is proposed that the Board agree to provide the hospitality with a welcome drink as detailed above at the cost of £1875 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. e) Correspondence has been received from Erskine Bowling Club suggesting the possibility of a civic reception to celebrate their 50th anniversary in the form of a dinner within their premises on Saturday 5th April for approximately 85 people. Following consultation with the Provost, it is proposed that the Board agree to provide the hospitality with welcome drink as detailed above at the cost of approximately £2100 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. f) Correspondence has been received from Woodland Community Bowling Club suggesting the possibility of a civic reception to celebrate their 40th anniversary in the form of a sit down meal within their premises on Saturday 12th April 2025 for approximately 85 people. Following consultation with the Provost, it is proposed that the Board agree to provide the hospitality with welcome drink as detailed above at the cost of approximately £1275 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. 1.2 The budget provision for 2024/25 for Civic Hospitality (including international Links) is £46,460. Should the above be agreed, and taking account of previous decisions, the remaining balance would be approximately £2,650. The budget provision for 2025/6 for Civic Hospitality (including international Links) has not yet been agreed.
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2. Recommendations 2.1 That the Board agrees to: (a) provide the hospitality as detailed above for the Robertson Park Bowling Club, Erskine Bowling Club and Woodland Community Bowling Club (b) agree to replenish the civic gift stock (c) agree to take a table at the St Vincent’s Hospice ‘an audience with event and; (d) that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. 2.2 That the Board note the action taken by the Head of Corporate Governance in terms of his delegated authority in respect of the Friends of Renfrewshire visit. Implications of the Report 1. Financial – The costs of the request from civic hospitality will be met from the 2024/25 budget provision. 2. HR & Organisational Development – None. 3. Community/Council Planning – Civic receptions provide recognition of the contributions made by individuals and organisations to the fabric of life in Renfrewshire. 4. Legal - None. 5. Property/Assets - None. 6. Information Technology – None. 7. Equality & Human Rights (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – None. 10. Risk – None. 11. Privacy Impact - None. 12. Climate Risk – None.
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13. Children’s Rights – Not applicable. 14. Cosla Policy Position – Not applicable. __________________________________________________________________ List of Background Papers (a) Background Paper 1 – Email correspondence from Furth (b) Background Paper 2 – Email correspondence from St Vincent’s Hospice (c) Background Paper 3 – Email correspondence from Robertson Park Bowling Club (d) Background Paper 4 – Email correspondence from Erskine Bowling Club (e) Background Paper 5 – Email correspondence from Woodland Community Bowling Club The foregoing background papers will be retained within Finance & Resources for inspection by the public for the prescribed period of four years from the date of the meeting. The contact officer within the service is Donna Gallagher, Member Services Officer (Telephone – 0141 487 1115, e-mail – donna.gallagher- pt@renfrewshire.gov.uk Author: Donna Gallagher – Member Services Officer. Tel: 0141 487 1115 E-mail donna.gallagher-pt@renfrewshire.gov.uk