Item 14 - Annual Procurement Rep;ort - Financial Year 2023 to 2024
Renfrewshire Council · 12 September 2024
Back to Finance, Resources and Customer Services Policy Board — 12 September 2024 and its agenda
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___________________________________________________________________ To: Finance, Resource and Customer Services Policy Board On: 12 September 2024 ___________________________________________________________________ Report by: The Director of Finance and Resources ___________________________________________________________________ Heading: Annual Procurement Report for the period 1 April 2023 to 31 March 2024 ___________________________________________________________________ 1. Summary 1.1 Section 18 of the Procurement Reform (Scotland) Act requires that any contracting authority which is required to prepare or revise a procurement strategy in relation to a financial year must prepare an annual procurement report on its regulated procurement activities as soon as reasonably practical after the end of that financial year. 1.2 As a minimum the report must include: A summary of the regulated procurements that have been completed during the year covered by the report; A summary of community benefits fulfilled during the year covered by the report; A summary of any steps taken to facilitate the involvement of supported businesses in regulated procurement during the year covered by the report; A summary of the regulated procurements the authority expects to commence in the next two financial years. 1.3 The Annual Procurement Report attached in Appendix 1 provides an update on key indicators set in the Corporate Procurement Strategy for the period 2023-2026.
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___________________________________________________________________ 2. Recommendations 2.1 The Finance, Resources and Customer Services Policy Board are asked to note the content of the Annual Procurement Report for the Financial Year 2023/2024. _________________________________________________________ 3. Background 3.1 Section 18 of the Procurement Reform (Scotland) Act 2014 requires that all public sector contracting authorities with a spend of more than £5million per annum publish an annual report relating to regulated procurement activity. 3.2 The annual report delivers an opportunity to provide an update on procurement activity undertaken over the last financial year and to give an indication of future contracting opportunities. 3.3 A Regulated Procurement is any procurement for Goods, Supplies and Services (excluding services covered under Schedule 3 Social and Other Specific Services of the Public Contracts (Scotland) Regulations 2015) with a total value of £50,000 up to £179,086.99 excluding VAT; Services defined under Schedule 3 Social and Other Specific Services of the Public Contracts (Scotland) Regulations 2015 with a total contract value of £50,000 up to £552,949.99 excluding VAT; Works contracts with a total value of £2million up to £4,447,173.99 excluding VAT 3.4 A procurement at or above the Threshold set by the Government Procurement Agreement is any procurement for Goods, Supplies and Services (excluding services covered under Schedule 3 Social and Other Specific Services of the Public Contracts (Scotland) Regulations 2015) with a total value of £179,087 excluding VAT and above; Services defined under Schedule 3 Social and Other Specific Services of the Public Contracts (Scotland) Regulations 2015 with a total contract value of £552,950 excluding VAT and above;
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Works contracts with a total value of £2million up to £4,447,174 and above excluding VAT. 3.4 The information provided in the annual report is gathered by Scottish Government Procurement and Property Directorate and included in its national “Annual Report on Procurement Activity in Scotland.” 3.5 The annual report provides an opportunity to recognise the contribution that procurement can make to the economy and communities in Renfrewshire and celebrate the success of the procurement team. 3.6 Appendix 1 contains the Annual Procurement Report for the Financial Year 2023/2024. ___________________________________________________________________ Implications of the Report 1. Financial – none arising directly from this report. 2. HR & Organisational Development – none arising directly from this report. 3. Community/Council Planning – none arising directly from this report. 4. Legal – the preparation of an Annual Procurement Report is a Statutory Duty, defined under Section 18 of the Procurement Reform (Scotland) Act 2014. Publication is required in accordance with Section 19 of the Act and a copy must be made available on the internet. 5. Property/Assets – none arising directly from this report. 6. Information Technology – none arising directly from this report. 7. Equality & Human Rights – none arising directly from this report. 8. Health & Safety – none arising directly from this report. 9. Procurement – the attached Annual Procurement Report identifies how the Council is meeting the requirements of the Procurement Reform (Scotland) Act 2014. 10. Risk – none arising directly from this report. 11. Privacy Impact – none arising directly from this report. 12. Climate Risk – Section 9 of the Act (“Sustainable Procurement Duty”) requires that the Council must consider how in conduction it’s procurement processes it can:
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(i) improve the economic, social and environmental wellbeing of the authority’s area, (ii) facilitate the involvement of small and medium enterprises, third sector bodies and supported businesses in the process, and (iii) promote innovation. 13. Children’s Rights – none arising directly from this report. 14. Cosla Policy Position – none arising directly from this report. _______________________________________________________ List of Background Papers (a) None. ___________________________________________________________________ Author: Jenny Bowles, Corporate Procurement Manager Jenny.bowles@renfrewshire.gov.uk APPENDIX 1 – RENFREWSHIRE COUNCIL ANNUAL PROCUREMENT REPORT 2023/2024
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Annual Procurement Report 2023/2024 Renfrewshire Council Renfrewshire Council Annual Procurement Report 2023/24
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1 | P a g e Contents Introduction .............................................................................................. 2 Section 1 – Summary of Regulated and Non-Regulated Procurements Completed ................................................................................................ 6 Section 2 – Review of Regulated Procurement Compliance ................... 7 Section 3 – Summary of Sustainable Procurement Benefits ................. 12 Section 4 – Supported Business Summary ............................................ 19 Section 5 – Future Regulated Procurement Summary .......................... 19 Section 6 – Future Opportunities ........................................................... 19 Annex 1: Regulated Procurements Awarded in the Period 1 April 2022 – 31 March 2023 ....................................................................................... 27 Annex 2: Non-Regulated Procurements Awarded in the Period 1 April 2023 – 31 March 2024 ........................................................................... 32 Annex 3: Potential Future Contracts Renewals 2024-2026 ................... 40
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2 | P a g e Introduction Background and Purpose On 1 April 2023, in accordance with Section 15 of the Procurement Reform (Scotland) Act 2014 (the Act), Renfrewshire Council (the Council) published its Corporate Procurement Strategy for the period 1 April 2023 to 31 March 2026. This strategy described the fundamental role procurement has in supporting the delivery of the Council’s strategic objectives aligned to the Council’s Plan 2022 – 2027 which seeks to “Create a fairer Renfrewshire built on innovation, wellbeing and opportunity”. This Plan sets out at a high-level how the Council will collaborate with partners, communities, and businesses to progress five strategic outcomes. The Corporate Procurement Strategy also reflected how the four National Objectives of the Public Procurement Strategy for Scotland were closely aligned to the Council strategic outcomes. PLACE – working together to enhance wellbeing across communities; aligned to National Objective Good for Places and Communities. ECONOMY – building an inclusive, green, and resilient economy; aligned to National Objective Good for Businesses and their Employees. FAIR – nurturing bright, happy, and healthy futures for all; aligned to National Objective Good for Society. LIVING OUR VALUES – making a difference together; aligned to National Objective Open and Connected. GREEN – leading Renfrewshire to Net Zero. Section 18 of the Act requires that organisations required to prepare a procurement strategy must also “prepare an annual procurement report on its regulated procurement activities as soon as reasonably practicable after the end of that financial year”. This Annual Procurement Report provides an opportunity to report on our regulated procurement activity over the financial year 2023/24 (FY23-24) in accordance with the above noted requirements of the Act. It also provides an opportunity to update on procurement activity below the threshold for regulated procurements and to report on the progression of the Action Plan set out in Appendix 1 of the published Corporate Procurement Strategy 2023 - 2026.
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3 | P a g e Procurement Overview All procurements with a value of £25,000 and above are carried out by the Council’s Corporate Procurement team in accordance with the Standing Orders Relating to Contracts (available here: https://www.renfrewshire.gov.uk/article/4008/Standing- orders-relating-to-contracts) The procurement team operate a Category Management approach covering: City Deal and Infrastructure Construction / Works ICT Environment and Infrastructure; and Social Care, Corporate and Education Services Tenders for supplies and services with a value of £25,000 - £49,999.99 and tenders for Works contracts up to £500,000 are conducted via Quick Quote using Public Contracts Scotland, with a minimum of 75% local contractors invited to quote where possible. All Council tenders with a value of greater than £50,000 are advertised on the Public Contracts Scotland portal through publication of a Contract Notice. Contracts above the Government Procurement Agreement (GPA) Thresholds are advertised on Public Contracts Scotland and the UK Find a Tender Service. Further information relating to procurement in Renfrewshire Council and the category leads can be found here: https://www.renfrewshire.gov.uk/article/3572/Corporate- Procurement-Unit Procurement & Commercial Improvement Programme (PCIP) The PCIP programme is designed to support and encourage the continuous improvement of procurement and commercial practices. PCIP assessments typically occur every three years for each public procurement sector in Scotland. They provide a means of measuring and reporting on the procurement and commercial capability of organisations and this is done through the provision of evidence based around a series of set questions. During this cycle the following areas were evaluated: Procurement Influence Procurement Strategy
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4 | P a g e Learning & Skills Risk Management Commercial Acumen Continuous Improvement Climate Change Implementation & Exit Strategies Contract & Supplier Management Contractual Obligations Lessons Learned The team performed extremely well. The assessment was completed by Scotland Excel, who praised the professional manner in which the team approached the assessment, and the preparation and quality of evidence provided by the team. Feedback from the exercise has been utilised to inform the continuous improvement of Renfrewshire’s procurement services. Procurement Spend In FY23-24, total recorded spend via external suppliers providing goods, services and works to Renfrewshire Council was £286.9m across 5,074 suppliers. £150m of this spend (52%) was with 1,321 small and medium enterprises (SMEs). During the reporting period, 19.58% of total spend was with 325 local suppliers based within Renfrewshire, accounting for £56.4m into the local economy. Table 1 below provides an indication of spend with external suppliers across key category areas. Note that in FY23-24, Construction and Social Care remained the top spend areas within the Council, accounting for 39% and 22% of total spend respectively.
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5 | P a g e Table 1: Renfrewshire Council FY23-24 Spend by Category* *Data extracted from Spikes Cavell Observatory FY23-24
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6 | P a g e Section 1 – Summary of Regulated and Non-Regulated Procurements Completed A regulated procurement is any procurement for public supplies or services with value of over £50,000 and for public works with a value of over £2m where an Award Notice has been published, or where the procurement process otherwise comes to an end. This includes contracts and framework agreements. Table 2 below shows a summary of regulated procurements that had a Contract Award Notice published by the Council during the FY23-24. Table 2: Summary of Regulated Procurements awarded in FY23-24 Total number of regulated procurements awarded 76 Total estimated value of regulated procurements awarded £206,215,489 Percentage of regulated contracts awarded to SMEs 63% Please note the figures provided in table 2 include the award of Contracts and Call-Off Contracts made under Framework Agreements. Details of regulated procurements which had a Contract Award Notice Published between 1 April 2023 and 31 March 2024 can be found at Annex 1 of this Annual Procurement Report. In addition to the above noted regulated procurements, the Corporate Procurement Team undertakes all non-regulated procurements over £25,000 on behalf of the Council. Table 3 below shows a summary of non-regulated procurements that were undertaken by the Corporate Procurement Route and awarded by the Council during FY23-24. Table 3: Summary of Non-Regulated Procurements awarded in FY23-24 Total number of non-regulated procurements awarded 144 Total estimated value of non-regulated procurements awarded £199,446,448 Please note the figures provided in table 3 include the award of Contracts and Call Off Contracts made under Framework Agreements. Details of non-regulated procurements awarded by the Corporate Procurement Team between 1 April 2023 and 31 March 2024 can be found at Annex 2 of this Annual Procurement Report. Information on live contracts can also be found on Renfrewshire Council’s Contract Register on Public Contract Scotland.
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7 | P a g e Section 2 – Review of Regulated Procurement Compliance Section 18 of the Act requires that the Annual Procurement Report includes a review of whether regulated procurements carried out in the Financial Year complied with the authority’s procurement strategy. Section 3 of the Council’s Procurement Strategy sets out Strategic Priorities for Procurement in Renfrewshire Council and the Action Plan included within Appendix 1 of the Procurement Strategy provides the core indicators against which the performance of the Procurement team is monitored. The table below provides an update on progress with the Action Plan within the Financial Year 2023/24. Table 4: Update on Procurement Action Plan Description Actions to date Provide strategic leadership on all Procurement matters. The Corporate Procurement Manager provided procurement leadership, guidance and advice on all procurement related matters within the Council, through meetings, working groups, policy and strategic project boards and representation on wider public sector forums. The Strategic Category Managers engaged closely with their client service departments, providing expert input to help the Council deliver its strategic objectives in full compliance with the Procurement Regulations. The Councils Standing Orders Relating to Contracts were updated in January 2024 and are readily available and accessible for all staff online. Promote procurement best practice Procurement in Renfrewshire Council is conducted in accordance with Regulation and the Council’s Standing Orders Relating to Contracts. Competency frameworks were updated and completed for whole team and the Procurement Strategic Category Managers are implementing training and development programmes for staff aligned to the output from the competency frameworks. The Corporate Procurement Manager and the Strategic Category Managers actively engaged in cross-sector working groups to share knowledge and best practice and support continuous improvement.
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8 | P a g e Description Actions to date Support the Council to ensure it continues to achieve value for money Value for money throughout the year has been supported by proactive supplier management. This has been used to identify innovation and opportunities with the supply base, maintaining a strong commercial focus throughout the lifetime of the contract. Work with stakeholders to help achieve budget savings targets and achieve efficiencies. The Corporate Procurement Team worked in partnership with the frontline services to understand market conditions, availability of products and services, and negotiate and monitor price fluctuations. This information informed buying strategies to support management of supply and demand and deliver value for money, such as informing pricing strategies and opportunities for post tender negotiation. The Corporate Procurement use commodity spend analysis to identify budget saving opportunities and then work with Services to implement them. Ensure the Council explores all opportunities to use its procurement activities to promote its wider policy objectives, including its social, economic and environmental objectives. Community benefits were requested in all regulated procurements tendered under the Council’s own terms and conditions of contract in FY23-24 and where appropriate and feasible in below threshold procurements. [Note – some collaborative framework agreements established by other Contracting Authorities did not include Community Benefits] The Council’s Community Benefits Forum continued to work in partnership with Invest in Renfrewshire, key internal stakeholders, suppliers and external partners to support the delivery of positive community benefits throughout Renfrewshire in FY23-24. Fair Work Practices were evaluated in all relevant tender exercises and all of our suppliers are actively encouraged to support their workforce and to pay at least the Real Living Wage rate to all employees engaged in delivery of services to Renfrewshire Council. Tackling the Climate Emergency is an area of focus for the Corporate Procurement team, who are providing active support to services to help the Council with its ambition to work towards being Carbon Net Zero by 2030. The Sustainability Test was completed for all relevant regulated procurements and where appropriate scored climate questions were included within the tender award criteria.
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9 | P a g e Description Actions to date Promote ethical procurement and work with our suppliers to ensure that they do not use exploitative labour. During FY23-24 all tenders were evaluated in accordance with the requirements of legislation, statutory guidance and good practice. The Corporate Procurement Team supported the Council’s commitment to the Modern Slavery Charter and all Works contracts provided a link to the Council’s Statement in Relation to the Procurement of Construction Contracts (the Construction Charter), which promotes fair and ethical treatment of the workforce and supply chain. Develop and strengthen our approach to risk management. Training was provided to the Corporate Procurement Team on risk management and mitigation in April 2023. Risks and issues were identified and documented throughout all procurement processes. All risks were allocated an owner and mitigating actions were set out in contract strategies. Commodity risks were recorded both within the team and at wider Council level by Council’s Risk Manager where appropriate. The Corporate Procurement Manager is a member of the Construction Contracts Oversight Board, providing procurement support and advice relating to managing procurement risks associated with construction contracts. Engage effectively with stakeholders when developing our strategic commissioning and procurement plans. Throughout the year the Corporate Procurement Team worked in partnership with colleagues from across the Council to develop procurement and commissioning strategies. Strategic Category Managers provide monthly updates to Heads of Service on procurement plans and work collaboratively to deliver these. The Corporate Procurement Team actively seeks opportunities to engage with providers and market participants including through hosting and attending Meet the Buyer events and using Prior Information Notices. These also create environments to identify potential improvements to service delivery and opportunities for innovation Continue to develop and improve the Council’s procurement processes and support their effective adoption across the Council Throughout FY23-24 the Corporate Procurement Team promoted a compliant, innovative, informed and inclusive approach to procurement. The team working with Services to identify training requirements and deliver these to Council staff, and all new Council requisitioners completed the mandatory iLearn Procurement Fundamentals training.We engage closely with Scotland Excel, the Centre of Expertise for Local Authority Procurement, and other procurement policy working groups to ensure that procurement in Renfrewshire Council continues to meet all statutory requirements.
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10 | P a g e Description Actions to date Ensure that the Enterprise Resource Planning (ERP) system, Business World, strengthens procurement processes and delivers efficiencies across the Council; The Corporate Procurement Team is providing substantial resource and support to the Purchase to Pay (P2P) Programme to ensure new ERP system strengthens procurement processes and delivers efficiencies for the Council. The Corporate Procurement Manager sits on the Purchase to Pay (P2P) Operational Board and leads the P2P Policy workstream and the Purchase to Pay Manager leads the Decommissioning Pecos workstream. Support the development and growth of local SME’s, third sector, social entrepreneurs and supported business. The Corporate Procurement Strategy set out an ambition to work closely with local and national business representatives and to actively engage with third sector and community partners to explore opportunities for developing and growing Renfrewshire’s local SMEs, third sector organisations and supported businesses. The Community Wealth Building Core Group provides a collaborative forum for procurement and economic development to plan and deliver initiatives which promote Community Wealth Building and sustainable, inclusive economic growth in Renfrewshire. On 03 October 2023, the Corporate Procurement and Economic Development teams co-hosted an event at Tweedie Hall which brought together key anchor organisations across Renfrewshire including National Health Service and University of the West of Scotland. The session included informative presentations for local businesses about how to do business with Renfrewshire Council, round table discussions and exhibitors who could support local business such as Supplier Development Programme, Federation of Small Businesses and Business Gateway. In FY23-24 spend with local businesses increased to 19.58% and spend with SMEs increased to 52.23%. The Procurement Team work in collaboration with Renfrewshire Health & Social Care Partnership to support and deliver their Market Facilitation Plan 2023-25.
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11 | P a g e Description Actions to date Ensure the Council meets the requirements of the procurement Regulations and the fundamental principles of non-discrimination, transparency and proportionality and actively seek to utilise the new flexibilities introduced to introduce innovative procurement approaches that can support the Council to achieve its objectives. All procurements undertaken during the reporting period complied with legislation and Statutory Guidance. The Councils processes and procedures were fully aligned to the Scottish Government Procurement Journey, ensuring good governance and due diligence at all key milestones. The Single Procurement Document was used for all procurements, including where appropriate and proportionate, under £50,000 procurements. All regulated tendering opportunities were advertised via the Public Contracts Scotland Suppliers Portal and tenders above the GPA Threshold were also advertised via the Find a Tender Service.
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12 | P a g e Section 3 – Summary of Sustainable Procurement Benefits Procurement has a key role to play in supporting the Council with the delivery of its sustainable objectives. In November 2023, the Council published its first Sustainable Procurement Strategy and Section 6 of that strategy outlines how sustainability will be embedded into procurement contracts. Community Benefits Summary The inclusion of community benefits in tenders and the work of the Community Benefits Forum is a key enabler to support delivery of the objectives of the Council Plan, Renfrewshire’s Community Plan and No One Left Behind. Renfrewshire Council identified one of its key objectives to be the exploring of “all opportunities to use its procurement activities to promote its wider policy objectives, including its social, economic and environmental objectives” in the Procurement Strategy. Community Benefits make a real difference to the lives of people in Renfrewshire, helping communities, community groups, schools and individuals. Working together with our colleagues in the Community Benefits Forum and our contractors, we aim to continue to maximise the social value that community benefits can bring. Once a contract is awarded, the Community Benefits Forum works closely with the Council’s procurement officers to co-ordinate and support the delivery of community
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13 | P a g e benefits. Forum members include officers from the Council’s Economic Development Team, Invest in Renfrewshire, Children’s Services, and our third sector interface, Engage Renfrewshire. As well as monitoring the delivery of community benefits in existing contracts, the forum is a platform to share new Contract Strategies and identify new opportunities for the delivery of community benefits. The forum has significantly contributed to partnership working with providers, developing supplier capacity, local skills and employability by: Encouraging participation in Meet the Buyer events, attendance at workshops supported by Engage Renfrewshire and supporting the Chamber of Commerce mentoring programme. Supporting supplier development through the Supplier Development Programme, setting up supplier mentoring sessions and helping small businesses to identify new contract opportunities. Supporting school employability programmes helping school leavers to achieve positive destinations through education, employment and training. A free vacancy management service provided to advertise employment and work experience opportunities through Invest in Renfrewshire via Twitter. Providing opportunities for providers to meet and engage with potential candidates interested in vacancies associated with delivery of contracts. The table below provides a summary of community benefit requirements included as part of Renfrewshire Council’s regulated procurements over the last financial year. Table 5: Summary of Community Benefits Total number of regulated procurements awarded in 2023/24: 76 Total number of regulated procurements awarded that included community benefits in 2023/24*: 56 *Contracts/Framework Agreements started in the financial year 2023/24 may have contract periods which extend past the end of the financial year and Community Benefits offered may be offered in subsequent financial years. During FY23-24, community benefits delivered the following benefits to individuals based in Renfrewshire: 11 new jobs 5 new apprenticeships 15 work experience placements 8 new qualifications 75 community benefits in other categories.
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14 | P a g e Summary of Sustainability Benefits incorporated to tackle climate change Renfrewshire’s Plan for Net Zero The Renfrewshire plan for net zero commits the Council to taking a leadership role to deliver our ambitious plans to work towards net zero emissions by 2030. More information about the plan for net zero is available online here: https://www.renfrewshire.gov.uk/article/12759/Renfrewshires-Plan-for-Net-Zero Aligned with our Sustainable Procurement Strategy, the procurement team supports Renfrewshire’s Plan for Net Zero throughout the procurement process. Every procurement contract strategy considers opportunities for supporting climate priorities and how impacts should be measured. The new climate requirements of Question 4C.7 have been applied to our Single Procurement Documents, which has given bidders an opportunity to highlight the steps that they have taken to build their awareness of the climate change emergency and how they plan to respond. Inclusion of climate specific questions within our tender documents has invited ideas from suppliers offering climate-focused solutions. These actions then inform our approach to contract and supplier management, measuring progress and celebrating success. Table 6 outlines some of the procurements awarded during FY23-24 that included climate / environmental sustainability considerations and contributed to cross- functional Council priorities, strategies, and targets:
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15 | P a g e Table 6: Climate Outcomes in FY23-24 Procurements Contract Title Sustainability Summary West Primary Electrical Upgrade Phase 2 (RC-CPU-22-220) The contractor was required to consider energy saving measures where possible as well as waste reduction and recycling measures while undertaking these works, and provide details of their proposed Waste Carrier. As part of the rewire all lighting was changed to low energy LEDs. Vehicle Replacement Programme Contracts: Supply and Delivery of 3 Refuse Collection Vehicles (RC-CPU-22-289) Supply and Delivery of a Gully Tanker Vehicle (RC-CPU-23-034) Supply and Delivery of 2 High Entry Buses (RC-CPU-23-031) Supply and Delivery of 3 x Low Entry Buses (RC-CPU-23-140) The continued replacement of existing Renfrewshire Council vehicles with new vehicles of Euro 6 emission standards helps Renfrewshire Council continue to reduce the carbon footprint of the fleet through removing older and less environmentally friendly vehicles. High Level Gutter Cleaning to 3 Storey Blocks and Above (RC-CPU-21-319) The successful supplier had ISO14001 and SEPA Waste Carriers License and committed to waste segregation onsite for composting areas for green waste. Processing & Recycling of Mixed Paper and Card (RC-CPU-22-259) Supports the Council in meeting the long-term household waste recycling target of 70% by 2025. Postal Services (Hybrid Mail - RC-CPU-22- 260) The specification in the Framework Agreement includes sustainability requirements for the products around minimum recycled material content and requires any virgin fibre to come from sustainably managed forests. The supplier is required for the duration of the contract to ensure that all products and services are performed with consideration of conservation of energy, resources, and water, the reduction of carbon and GHG emissions, and the transition to a more circular economy.
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16 | P a g e Contract Title Sustainability Summary Supply Contracts for the Supply and Delivery of Liquid Fuels (RC-CPU-22-203) The fuel being ordered under this contract is for Ultra-Low Sulphur Diesel (ULSD) which is a cleaner-burning diesel fuel that contains 97% less sulphur than low-sulphur diesel. ULSD was developed to allow the use of improved pollution control devices that reduce diesel emissions more effectively. Measured Term Contract Rot Eradication, Timber Preservation and Dampness Control (RC-CPU-21-004) The SPD Environmental Management question 4C.7 was utilised as well as a question within the Technical Evaluation. The contractor was ISO14001 and ISO0991 accredited and committed to a hierarchical approach to waste management. Artificial Pitches Upgrades 2022/23 3G football pitch – Park Mains High School, Erskine (RC-CPU-22-266) The SPD Environmental Management question 4C.7 was utilised as well as a question within the Technical Evaluation. The contractor was ISO4001 and ISO9001 accredited and committed to a hierarchical approach to waste management. Energy Efficiency Scotland ABS Funding Managing Agent (RC-CPU-22-353) The contract will promote energy efficiency across Renfrewshire, contributing to climate targets. The SPD Environmental Management question 4C.7 was utilised. The contractor committed to operate an ISO14001 Environmental Management system, and create and cultivate a company culture of best practice environmental responsibility. Render Improvement Works to Speirsfield and Camphill Courts, Paisley (RC-CPU-22- 354) The SPD Environmental Management question 4C.7 was utilised. The Contractor is ISO14001 accredited and will produce a Site Waste Management Plan and a green travel plan to promote fuel-efficient travel and transport for employees and deliveries. Ferguslie Sport Centre Refurbishment (RC-CPU-23-053) The Contractor committed to take a proactive approach to waste reduction and recycling at the site encouraging their workforce and subcontractors to reduce, reuse and recycle materials as governed by their Site Waste Management Plan. Managed Print Service (RC-CPU-23-059) This Contract supports the reduction of climate risk impact by reducing the number of devices used, and monitoring how often the printing devices are used. Adaptation and Small Repair Service (RC- CPU-21-231) The SPD Environmental Management question 4C.7 was utilised. The Contractor will implement and maintain a structured Environmental Management System based on continual improvement and regularly review this to ensure that it remains relevant to operations and compliance with regulations. They will also use a fully electric vehicle (zero emissions) for the delivery of the small repair service and take a responsible hierarchical approach to waste.
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17 | P a g e Contract Title Sustainability Summary New Build Housing Design and Build Contracts (RC-CPU-22-345) (RC-CPU-22- 347) The specification included the requirement to build Aspect Gold Standard homes (high sustainability level defined by Building standards technical handbook 2020: domestic) as part of the funding conditions and to deliver on Renfrewshire’s Plan for Net Zero commitments. The tender included a scored question (5%) on Sustainable Design and Construction, which sets out requirements for detailing sustainable practice during construction (see case study below). Business Gateway Workshops and Expert Help Services (RC-CPU-23-102) The tender included a scored question on sustainability, which required bidders to identify and implement actions to support circular economy activities throughout the period of contract. Paisley Museum Reimagined: Audio Visual & Information Communication Technology Systems Integration Contract (RC-CPU-23-013) Through a question in the tender, the supplier committed to take steps to minimise waste generated on-site and make appropriate arrangements for the removal of excess packaging and materials from site and recycle where possible, including electrical products, through secure waste disposal partners. Online payments and cashless catering – (RC-CPU-23-008) The tender included a scored question on sustainability. The contractor committed to delivering the Contract in a way that will minimise environmental impact and reduce carbon emissions throughout their supply chain. Supply of Biomass Fuel (RC-CPU-23-159) In contrast to fossil fuels, biomass comes from recently living organisms. The carbon in biomass can continue to be exchanged in the carbon cycle. Biomass fuel is also a renewable energy source, whereas fossil fuels are a finite resource. The lower carbon, more sustainable fuel option of biomass fuel contributes to the Council’s goal of working towards net zero by 2030. St James’ Playing Field Modular Pavilions – (RC-CPU-22-237) The contractor has a Sustainability Policy which they follow for all projects. They have also committed to implement a Waste Management Plan before any commencement of work, they will monitor and review waste minimisation and management throughout the project lifecycle.
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18 | P a g e Highlight Case Study – New Build Housing – D&B Contracts The Project: New Build Housing Design and Build Contracts for 135 residential units at two locations across locations in Renfrewshire. The Budget: £28,000,000 (total for both procurements). The Objective: To produce high quality homes that are sustainable and fit for purpose for social rent. The Challenge: The project had the requirement to build Gold Aspect Standard homes (high sustainability level defined by Building standards technical handbook 2020: domestic) as part of the funding conditions and therefore the project was identified as a key anchor point to deliver on Renfrewshire’s Plan for Net Zero commitment of "We will implement measures in Council housing stock to reduce carbon emissions by 68% (from 2020 levels) and work towards ensuring all Council housing stock has an EPC of B by 2030 where feasible." The Mitigation: To emphasise the importance of sustainability in the delivery of these contracts the tenders included a scored question (5%) on Sustainable Design and Construction which sets out requirements for detailing the tenderers proposed approach to sustainability and waste management in respect of the construction process and materials. This included setting out benchmarks and targets for a number of sustainability outcomes. The Outcome: Both contracts were awarded to the same supplier who committed to the following sustainability targets for both the projects: Maintain 100% waste diverted from landfill. 20% use of recycled or repurposed materials, an increase from the benchmark of 5% 40% waste reduction, an increase from the benchmark of 30%. 20% of materials capable of being recycled at end of life. Gold Aspect 3 for Energy Efficiency. 50% energy efficiency saving for onsite cabins, an increase from the benchmark of 30%. Solar PV used to generate site compound power, a switch from mains previously. Maintain 100% FSC timber used.
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19 | P a g e Section 4 – Supported Business Summary As part of Renfrewshire Council’s action plan, it was noted that support would continue for the development and growth of Supported Businesses, as well as local SME’s, social enterprises and third sector organisations. A Supported Business is defined in the Public Contracts (Scotland) Regulations 205 as an organisation where: its main aim is to socially and professionally integrate disabled and disadvantaged people; and at least 30% of its employees are disabled or disadvantaged persons. In FY23-24, Renfrewshire Council spent £0.220m with the following Supported Businesses: Hey Girls Scotland’s Bravest Manufacturing Company. In November 2023, the Council undertook a trial within a works procurement exercise that required within the contract conditions that the main contractor subcontracted an element of the works to a Supported Business. Where proportionate and appropriate to do so, and taking into account the nature and scope of the requirement, the procurement team will implement this approach in future procurement requirements. Section 5 – Future Regulated Procurement Summary Renfrewshire Council’s Contract Register is publicly available on the Public Contract Scotland website: https://www.publiccontractsscotland.gov.uk/Default.aspx This provides details of regulated contract start and end dates, as well as noting renewal expectations and extension options available. Contracts that have an expiry date within the next two years have informed the work planner for the next two financial years, and this can be found in Annex 3 of this report.
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20 | P a g e Section 6 – Future Opportunities Purchase to Pay Programme Purchase to Pay (P2P) is the set of processes that covers the activities of requesting, purchasing, receiving, paying, and accounting for goods, services and works. In FY23-24, the Council commenced its P2P programme, which will deliver improved processes, controls, and compliance within all areas of the purchase to pay cycle. The cornerstone of the new P2P Model is the planned implementation of a robust ‘No Purchase Order No Pay’ policy during financial year 2024/25. The new P2P Model provides a substantial opportunity to the Procurement Team. Coupled with enhancements in technology, analytics and workflow, the new P2P Model will deliver an efficient service, create a simplified user experience, and promote stronger supplier relationships. Some of the relevant agreed objectives of the programme are provided below: Policy & Compliance: We're refreshing our procedures and launching a comprehensive P2P policy that aligns with our Council's goals. Enhanced monitoring will ensure adherence to these new standards. Process Design & Organisation: We’re streamlining our P2P processes and templates together with clear guidelines. Organisation Structure & Roles: We’re developing clear roles, responsibilities and accountabilities along with authority for enforcing P2P controls. Technology & Infrastructure: We’re implementing Business World ERP - Procurement that marks a significant step in improving our financial management information, reducing manual effort, and ensuring greater control over P2P operations. Performance Metrics & KPI: We’re reviewing KPI and KPI tracking and reporting that will provide valuable insights for continuous improvement. The Corporate Procurement Team is supporting all aspects of this programme, including leading and supporting various workstreams, and representation on Programme Boards. Community Wealth Building ~ Progressive Procurement Renfrewshire Council’s Plan for the period 2022 – 2027 sets out the Council’s ambition to build an inclusive, green and resilient economy.
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21 | P a g e Actions include within the Plan: Delivering a Community Wealth Building approach to a wellbeing economy in Renfrewshire - supporting local enterprises and the development of local assets, ensuring how we spend our money benefits Renfrewshire's communities and supports just labour markets and the progressive procurement of goods and services. Progressive Procurement is one of the 5 pillars of Community Wealth Building. Our aim is to build capacity in our local supply chain to enable more local businesses to access public sector tendering opportunities both as direct suppliers and sub- contractors. The Corporate Procurement team in Renfrewshire Council has already established a positive working relationship with the Council’s Economic Development team. Together both teams have been actively promoting opportunities for Community Wealth Building, to increase local spend not just with the Council, but with the wider public sector. As an indicator of past performance, and to establish a baseline for improvement, the teams have looked at Indicator ECON04 – Proportion of procurement spent on local enterprises from the Local Government Benchmarking Framework 2021-22 data published by the Improvement Service. In the financial year 2022/2023 across Scotland the average percentage of procurement spend with local enterprises was 29.6% and the Family Group* average for the area was 22%. In FY23/24, Renfrewshire Council’s spend with local enterprises was 19.58%. *The Local Government Benchmarking Framework (LGBF) uses ‘family groups’ to allow local authorities to compare themselves with other councils with similar characteristics. Renfrewshire’s family group for economic development indicators is Angus, Clackmannanshire, East Renfrewshire, Inverclyde, Midlothian, South Lanarkshire and West Lothian. Our approach to the development of capacity across our local business community requires to be conducted in accordance with the general principles of procurement, but also aligned to our objectives to improve access to council contracting opportunities for local businesses. During FY23-24 the following activities were undertaken to increase access for local suppliers to below Regulation contracts: Threshold for which Council services can procure increased from £10,000 to £25,000. Guidance notes in Contract Standing Orders updated to provide information to Services on how to identify local business when seeking quotes.
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22 | P a g e Included requirement that, where reasonable and practical, a minimum of 75% of suppliers invited to Quick Quote (£25k-£50k for goods/services and £25k-£500k for works) must be local suppliers. Inclusion of supply chain development community benefits. Hosted a Meet the Buyer event with Economic Development on 3 October 2023 at Tweedie Hall for local businesses. The session included informative presentations for local businesses about how to do business with Renfrewshire Council, NHS and University of West of Scotland, roundtable discussions, and exhibitors who can support local business, such as Supplier Development Programme, Federation of Small Businesses and Business Gateway. Future Opportunities – Projects The following information highlights some future procurement opportunities for which the Council anticipates going to market in the next couple of years. A full list of anticipated future regulated procurement activity over the next two years, along with estimated award dates, is provided in Annex 3. Future opportunities will be advertised via Public Contracts Scotland and, where appropriate, the Find a Tender service. Renfrewshire Council actively encourages all interested organisations to register on Public Contracts Scotland to receive notifications relating to future opportunities. Vacant Property Protection, Clearance, Cleaning and Garden Maintenance A four-year Framework Agreement will be established to provide various services to support a number of departments across the Council. It is anticipated that the Framework Agreement will be tendered in 2024. This framework will provide good opportunities for small, medium and large organisations, and will be structured into individual lots. Organisations will have the opportunity to bid for one or more lots. The lots may include (but are not limited to) specialist cleaning services, specialist uplifts/clearance and cleaning services, and ad-hoc requirements. Multi-Storey Programme Renfrewshire Council will embark on an ambitious programme of investment across all multi-storey high-rise buildings. The programme will include (but not limited to); survey of external fabric condition, external cladding repairs, roof renewal, renewal of rainwater elements, window installation, fire door replacement, smoke and ventilation replacement, cleaning and repainting, and refurbishment works.
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23 | P a g e Market consultation is taking place during August 2024 via a Prior Information Notice, and it is anticipated that various tendering opportunities will be advertised from 2025. Housing Regeneration and Renewal Programme Renfrewshire Council has embarked on an ambitious programme of investment in Housing-Led Regeneration and Renewal in Renfrewshire. The investment of at least £100m over a ten-year period will deliver modern, high quality, energy efficient, affordable Council housing that will not only significantly enhance the Council’s housing stock but will also contribute to the wider transformation of communities and will be central to the economic and social recovery of Renfrewshire. Contract requirements will include demolition of existing properties, building of new homes and associated design services, retrofit and refurbishment of existing properties, environmental works and construction consultancy services. All contractors will be encouraged to advertise sub-contracting opportunities locally. Thorn Primary School New Build It is anticipated a new tender will be advertised in 2025 to procure a contractor to design and build a new Thorn Primary school. Renfrewshire Council’s School Estate Management Plan identifies the need to replace Thorn Primary School as a Learning Estate and Council priority. Renfrewshire Council Plan 2022-27 notes that development work for Thorn Primary School should progress in order that ‘Pupils and staff enjoy a modern, fit for purpose school estate which supports learning and development’. Removal, Relocation and Warehouse Storage Services Framework A four-year Framework Agreement will be renewed to provide removal, relocation and warehouse storage services to support a number of departments across the Council. The new framework will be tendered in 2024. The framework will be structured into individual lots and organisations will have the opportunity to bid for one or more lots. The lots may include (but not limited to) removal, relocation and warehouse storage for ad-hoc requirements; and removal, relocation and warehouse storage for homeless services. Bus Shelter Advertising A new tender will be published on Autumn 2024 to procure a 10-year concession contract with a contractor to continually develop advertisement opportunities on bus
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24 | P a g e shelters across the Council area and maximise income generation. This contract will be due to commence in January 2025 and an approximate number of shelters is as follows: 191 Renfrewshire Council Advertising Sites 224 Renfrewshire Council Non-Advertising Sites 6 Renfrewshire Council Bespoke Sites Corporate Skip Hire A new opportunity will be published around November 2024 for commencement in April 2025. This contract will be for a suitably qualified and experienced Service Provider to provide Skip Hire & Recycling Service, which is required for the storage of commercial / construction and demolition waste, subsequent removal, recycling and disposal across various departments within the Council area. The Contract intends to supplement the Council’s own waste arrangements. Framework Agreement for Provision of Trade Contractors A new multi-lot framework will be published around March 2025 for commencement in November 2025. It is anticipated that this Framework will be for a number of suitably qualified and experienced suppliers to carry out repair and maintenance activities across the following trades Electricians Joiners Plumbers Plasterers / Ceramic Tilers Painter / Decorators Glaziers Tile and Slate Roofers Flat Roofers General Blacksmiths and Metal Fencing Erectors Suspended Ceiling Installers Heating Engineers General Builders Provision of Lift Maintenance Services A new tender will be published around November 2024 for commencement in March 2025. This contract is for the Regular Inspection, Servicing, Maintenance, Reactive and Emergency Repairs to Passenger Lifts throughout the Council’s estate. Flexible Framework for Care at Home Services A seven-year Flexible Framework Agreement will be established to assist the Council/Renfrewshire Health and Social Care Partnership in delivering care at home services to residents of Renfrewshire. It is anticipated that the Framework Agreement will be tendered in 2024. This flexible framework will provide
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25 | P a g e opportunities for small, medium and large organisations who are registered and graded appropriately with the Care Inspectorate to apply for a place at not only the time of the initial framework tender, but also different points throughout its duration. Transportation Framework Agreement Renfrewshire Council will renew its Transportation Framework Agreement, which will include both buses and taxis to schools and other service areas within the Council. This framework will provide opportunities for small organisations who are appropriately licensed to provide this service. It is anticipated that market consultation will take place late 2024 / early 2025 with a tender then published in 2025. Early Learning and Childcare Flexible Framework Agreement Renfrewshire Council will renew its Flexible Framework Agreement for Early Learning and Childcare, which will include services delivered by both early learning establishments and childminders. This framework will provide opportunities for small, medium and large organisations who are registered and graded appropriately with the Care Inspectorate to apply for a place at not only the time of the initial framework tender, but also different points throughout its duration. It is anticipated that market consultation will take place in 2025 with a tender published also in 2025. Employee Assistance Programme A new tender will be advertised in 2024 to procure an employee assistance programme which will support the wellbeing of council staff. The tender will provide an opportunity for organisations that are appropriately qualified to deliver the services that will together form the employee assistance programme. Corporate WEEE Recycling A new contract is required to undertake an efficient and effective electrical recycling service for the collection, treatment and disposal of all corporate electronic equipment in accordance with legislative obligations of the Waste Electrical and Electronic Equipment Regulations (WEEE). The contract is anticipated to be awarded in January 2025 and will include, but not be limited to, IT equipment such as: Desktop PCs Monitors Laptops & Chromebooks TV screens Printers Scanners Servers/server parts Mobile phone and telephone handsets IT peripherals Mixed domestic WEEE
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26 | P a g e Annual Procurement Report Ownership and Contact Details Jenny Bowles, Corporate Procurement Manager Email: Jenny.Bowles@renfrewshire.gov.uk
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27 | P a g e Annex 1: Regulated Procurements Awarded in the Period 1 April 2022 – 31 March 2023 TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Provision of a Social Care Case Management System 05/04/2023 01/04/2023 01/04/2026 £643,062 OLM Systems Ltd Advice Services 06/04/2023 01/07/2023 30/06/2025 £1,112,100 Renfrewshire Citizens Advice Bureau Supply, Delivery and Storage of HP Laptops for Pupils 06/04/2023 13/02/2023 13/08/2023 £131,931 HP Inc UK Ltd Supply, Delivery and Warehousing of HP Desktops 06/04/2023 13/02/2023 13/08/2023 £166,784 HP Inc UK Ltd Supply and Delivery of Chromebooks 06/04/2023 13/02/2023 13/08/2023 £63,972 XMA Limited Supply and Delivery of iPads and Cases 06/04/2023 13/02/2023 13/08/2023 £67,681 XMA Limited Provision of a Registered Housing Support Service within Very Sheltered Housing 10/04/2023 01/05/2023 01/05/2026 £975,913 Hanover ( Scotland) Housing Association Ltd Paisley Town Hall Refurbishment - PA Core System 14/04/2023 14/04/2023 14/09/2023 £159,432 Stage Electrics Partnership Ltd. Supply and Delivery of 3 Refuse Collection Vehicles 14/04/2023 17/04/2023 17/10/2023 £601,509 FAUN Zoeller (UK) Limited Paisley Learning & Cultural Hub (PL&CH) - Shelving 17/04/2023 14/04/2023 14/09/2023 £61,226 The Design Concept Limited PTHR - Stage Lighting and Loose AV Equipment 17/04/2023 28/03/2023 28/08/2023 £309,370 Stage Electrics Partnership Ltd. Provision of OHMS 18/04/2023 01/04/2023 01/04/2024 £133,183 NEC Software Solutions UK Limited Provision of a Care at Home Scheduling System 25/04/2023 29/04/2023 29/04/2026 £1,471,248 Total Mobile Ltd Media Buying for Destination and Events 25/04/2023 01/05/2023 30/04/2024 £99,995 Republic of Media Postal Services - Hybrid Mail 05/05/2023 04/05/2023 04/05/2025 £960,000 Critiqom Limited High Level Gutter Cleaning to 3 Storey Blocks and Above 09/05/2023 22/05/2023 22/05/2025 £800,000 Caledonian Maintenance Services Vehicle Fleet Tracking System 18/05/2023 02/05/2023 02/05/2026 £400,000 UK Telematics Limited
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28 | P a g e TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Renfrewshire Council Legionella Prevention, Control and Risk Management Services 19/05/2023 10/03/2023 09/03/2028 £700,000 Rock Compliance Microsoft Enterprise Agreement 24/05/2023 01/04/2023 31/03/2026 £4,469,521 Phoenix Software RC-CPU-22-142 Housing Support 24/05/2023 01/04/2023 01/04/2024 £354,060 Turning Point Scotland RC-CPU-22-144 Floating Support 24/05/2023 01/04/2023 01/04/2024 £274,000 Blue Triangle Housing Association Limited RC-CPU-22-143 Floating Support 24/05/2023 01/04/2023 01/04/2024 £124,000 RAMH (recovery across mental health) RC-CPU-22-145 Floating Support 24/05/2023 01/04/2023 01/04/2024 £77,000 Blue Triangle Housing Association Limited RC-CPU-22-141 Floating Support 24/05/2023 01/04/2023 01/04/2024 £354,000 Turning Point Scotland Print and Mailing Service for Renfrewshire Valuation Joint Board (RVJB) 30/05/2023 30/05/2023 26/04/2026 £650,000 Critiqom Limited Text Messaging Platform 12/06/2023 14/06/2023 14/06/2026 £148,000 Community Brands (Groupcall ltd) Paisley Christmas - Winterfest 14/06/2023 15/06/2023 15/01/2024 £80,000 Lochview Themepark Scotland LTD Support and Hosting of Corporate Asset Management System (CAMIS) 20/06/2023 01/06/2023 01/06/2026 £132,000 Concerto Support Services Award of Contract for Provision of a Specialist Dementia Day Care Service 21/06/2023 03/07/2023 03/07/2026 £757,419 Alzheimer Scotland Provision of Adults Residential Services at Cherrywood Care Home 21/06/2023 01/07/2023 01/07/2026 £6,402,466 The Mungo Foundation Provision of a Carers Centre 21/06/2023 01/07/2023 01/07/2026 £1,963,125 Renfrewshire Carers Centre Legal Adviser for procurement of Private Sector Partner Procurement (AMIDS Project) 21/06/2023 26/10/2020 26/10/2024 £87,000 Addleshaw Goddard LLP Supply and Delivery of Meraki Switches and Licences 30/06/2023 07/07/2023 07/07/2028 £226,000 Stone Technologies Ltd trading as Stone Group Energy Efficient Scotland ABS Funding Managing Agent 04/07/2023 10/07/2023 10/07/2024 £360,000 The Wise Group
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29 | P a g e TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Access to Counselling in Schools 10/07/2023 01/08/2023 01/06/2026 £1,247,000 Therapeutic Counselling Services Ltd The Supply and Delivery of Liquid Fuels - supply of AdBlue, Gas Oil A2 (Red Diesel) and Petrol ULSP 13/07/2023 31/07/2023 31/03/2025 £3,000,000 Certas Energy UK Limited t/a Scottish Fuels The Supply and Delivery of Liquid Fuels Diesel 14/07/2023 31/07/2023 31/03/2025 £3,000,000 Highland Fuels Ltd Rot Eradication Timber Preservation and Dampness Control 14/07/2023 04/05/2023 03/08/2023 £49,999 City Gate Construction Limited Framework For Transportation - Mini Competition ASN Buses (A23) East Park School 14/07/2023 16/08/2023 16/08/2024 £136,040 Marbill Coach Services Ltd Contract 1 - Tree Felling 17/07/2023 13/07/2023 01/10/2023 £50,828 TD Tree & Land Services Ltd Contract 3 - Tree Felling 17/07/2023 13/07/2023 01/10/2023 £31,426 TD Tree & Land Services Ltd Contract 5 - Tree Felling 17/07/2023 17/07/2023 01/10/2023 £37,326 Ayrshire Tree Surgeons Ltd Supply and Delivery 250 HP Laptops 25/07/2023 01/08/2023 02/08/2023 £126,680 HP Inc UK Ltd. License, Support and Maintenance of NEC Document Management 25/07/2023 01/04/2023 31/04/2024 £243,100 NEC Software Solutions UK Limited Ferguslie Park Green Line - Site Investigations 08/08/2023 14/08/2023 04/09/2023 £37,485 Terrenus Land & Water Ltd Halloween Festival 2023 10/08/2023 01/05/2023 01/01/2024 £177,000 Cirque Bijou Supply and Delivery of a Multihog 18/08/2023 18/08/2023 18/03/2024 £177,250 Multevo ltd Supply and Delivery of a Sweeper 24/08/2023 24/08/2023 24/09/2023 £79,001 Bucher Municipal Limited Award of RC-CPU-23-045 Site Security - 111- 113 Renfrew Road 31/08/2023 11/09/2023 10/09/2025 £90,000 Allander Security Ltd Online school payments and cashless catering (interim) 21/09/2023 26/04/2024 26/10/2025 £103,119 ParentPay Ltd Learning Management System 28/09/2023 01/10/2023 01/10/2025 £65,000 Didactic Labs SL Supply and Delivery of Gully 29/09/2023 29/09/2023 29/03/2024 £197,931 WHALE TANKERS LIMITED Provision of Adaptations and Small Repair Service 29/09/2023 01/10/2023 01/04/2024 £115,524 Bridgewater Housing Association Treatment & Disposal of Paint & Paint Tins 03/10/2023 16/10/2023 16/10/2026 £360,000 Clearwater D C 2001 Ltd
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30 | P a g e TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Traffic Signals Planned and Unplanned Inspection and Maintenance 10/10/2023 01/11/2023 01/11/2025 £3,000,000 Swarco UK & Ireland Ltd (Formerly Dynniq UK Ltd) School Based Counselling 18/10/2023 31/10/2023 30/06/2026 £343,300 Place2Be Paisley Art Centre (PAC) - Loose AV Equipment 03/11/2023 15/01/2024 15/02/2024 £84,984 Adlib Audio Ltd PMR: AV Software CMS and creation, design and population of 10 touch screen interactives 03/11/2023 03/11/2023 03/11/2024 £63,000 Four Communications Limited Customer Portal and Customer Relationship Management System 08/11/2023 02/10/2023 02/10/2026 £532,120 Granicus Firmstep Limited Award of Interim Contract for Provision of a Care at Home Service 08/12/2023 01/01/2024 01/01/2025 £241,460 Scotia Homecare Solutions Limited Award of Interim Contract for Provision of a Care at Home Service 08/12/2023 01/01/2024 01/01/2025 £2,752,346 CRC Care Ltd Award of Interim Contract for Provision of a Care at Home Service 08/12/2023 01/01/2024 01/01/2025 £1,889,427 WilKerr Care Services Ltd Award of Interim Contract for Provision of a Care at Home Service 08/12/2023 01/01/2024 01/01/2025 £1,167,461 M-Verth Ltd The Provision of Housing Support for Young Homeless Adults and Single Homeless People and Families 12/12/2023 29/03/2024 29/03/2026 £1,820,492 Blue Triangle (Glasgow) Housing Association Limited Business Gateway Workshops and Expert Help Services 19/12/2023 01/01/2024 01/01/2026 £196,000 Inspirent Ltd Managed Print Service 22/12/2023 01/01/2024 01/01/2028 £2,600,000 Canon (UK) Limited Inspection and Servicing of Internal Sliding and Folding Partition Doors 05/01/2024 08/01/2024 08/01/2027 £170,000 Style Scotland Ltd Advanced Manufacturing Innovation District Scotland (AMIDS) Project Partner 24/01/2024 17/08/2023 17/08/2048 £150,000,000 Buccleuch Property Inspection and Repair to Workshop Garage Equipment 09/02/2024 12/02/2024 12/02/2026 £175,000 WCR electrical services ltd MTC Planned and Reactive Maintenance of Fall Arrest and Fall Restraint Systems 13/02/2024 19/02/2024 19/02/2027 £160,000 Roofing Advisors (UK) Ltd
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31 | P a g e TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Adaptation and Small Repair Service 22/02/2024 01/04/2024 01/04/2025 £1,204,749 Bridgewater Housing Association Environment, Housing and Infrastructure Asset Management System 01/03/2024 09/01/2024 09/01/2027 £406,966 Brightly Software Ltd Payment Processing Services 07/03/2024 01/02/2024 31/07/2024 £60,000 allpay Limited Supply of Biomass Fuel 08/03/2024 01/03/2024 01/03/2026 £300,000 AMP Biomass Fuels Ltd Housing Stock Condition Surveys 12/03/2024 15/04/2024 15/04/2027 £1,500,000 JMP Construction and Property Consultants Adaptation and Small Repair Service 21/03/2024 01/04/2024 01/04/2025 £1,204,749 Bridgewater Housing Association Adaptation and Small Repair Service 21/03/2024 01/04/2024 01/04/2025 £1,204,749 Bridgewater Housing Association Adaptation and Small Repair Service 21/03/2024 01/04/2024 01/04/2025 £1,204,749 Bridgewater Housing Association
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32 | P a g e Annex 2: Non-Regulated Procurements Awarded in the Period 1 April 2023 – 31 March 2024 TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Award of Darkwood Community Growing Space 03/04/2023 02/05/2023 30/05/2023 £48,248 Caley Construction Ltd Waste Permit Printing and Distribution 11/04/2023 11/04/2023 31/12/2023 £30,000 Critiqom Ltd Hawkhead Cemetery Civils Upgrade 17/04/2023 01/05/2023 01/07/2023 £230,279 John McGeady Ltd Call off No.1 West Area - Lot 1: Lot One Carriageway Resurfacing 18/04/2023 24/04/2023 21/05/2023 £175,424 Finco Contracts Ltd Design and Build for Plymuir Bridge Replacement Scheme 19/04/2023 09/05/2023 09/11/2023 £468,242 Amalgamated Construction Ltd Call Off No. 1 North East Area - Lot 1 : Carriageway Resurfacing 20/04/2023 01/05/2023 21/05/2023 £144,099 Finco Contracts Ltd West Primary Electrical Upgrade Phase 2 20/04/2023 28/06/2023 28/10/2023 £534,767 Atalian Servest AMK Ltd (t/a Arthur McKay) Make it Your Own 1-2-1 Support 20/04/2023 01/04/2023 31/03/2024 £48,056 Impact Arts (Projects) Ltd Watercourse Maintenance 28/04/2023 01/05/2023 01/05/2025 £800,000 John McGeady Ltd AMIDS South Phase 3 Ground and Pavement Investigations 09/05/2023 29/05/2023 30/07/2024 £72,630 Allied Exploration & Geotechnics Limited Employee Counselling 10/05/2023 17/05/2023 16/08/2023 £15,000 Therapeutic Counselling Services Ltd Call off No.1 East Area - Lot 2 : Footway Resurfacing 17/05/2023 05/06/2023 06/07/2023 £99,994 Finco Contracts Ltd Award of Hire & Maintenance of Self Priming End Suction Pumps 17/05/2023 18/05/2023 17/05/2024 £21,736 Redmyle Ltd Social Care Bathroom Adaptations 17/05/2023 22/05/2023 22/09/2023 £170,000 Hugh Ls McConnell Void Garden Maintenance- former Johnstone School Sites 30/05/2023 31/05/2023 30/11/2024 £30,000 Munro External Works Garthland Lane Paisley Feasibility Study 02/06/2023 07/06/2023 07/09/2023 £9,700 Mastarch Ltd Trading As Mast Architects Howwood Road, Johnstone - Quantity Surveyor 05/06/2023 12/07/2023 22/04/2026 £34,720 Ewing Somerville Partnership (Scotland) Ltd.
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33 | P a g e TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Feasibility Study for Retrofit Options for 3 Primary Schools (Consultant Engineers) 09/06/2023 12/06/2023 30/10/2023 £25,329 Harley Haddow Limited Gallowhill West Quantity Surveyor 16/06/2023 05/07/2023 12/11/2025 £34,100 Ewing Somerville Partnership (Scotland) Ltd. Carbrook Street Quantity Surveyor 16/06/2023 05/07/2023 11/06/2025 £27,240 Ewing Somerville Partnership (Scotland) Ltd. Learning Management System 19/06/2023 01/08/2023 31/01/2024 £16,000 Capita Business Services Limited Artificial Pitches Upgrades 2022/23 3G football pitch Park Mains High School, Erskine 22/06/2023 17/07/2023 17/09/2023 £311,420 Allsports Construction & Maintenance Ltd Minibus (WAV) for Gleniffer High School 22/06/2023 21/06/2023 21/07/2023 £42,340 Allied Vehicles Group Ltd Render Improvement Works at Speirsfield Court & Camphill Court, Paisley 22/06/2023 17/07/2023 17/10/2023 £716,525 A.C. Whyte & Co. Ltd. Award of Paisley Museum Re-Imagined (PMR) AV Shows 23/06/2023 29/06/2023 31/05/2024 £47,755 Heehaw Limited Paisley Learning & Cultural Hub - Furniture 23/06/2023 03/07/2023 03/10/2023 £49,998 Claremont Office Furniture Limited Award of Vehicle and Plant Recovery 28/06/2023 03/07/2023 02/07/2024 £49,999 Roadside Vehicle Services Large Scale Clearances and Specialist Cleaning 29/06/2023 03/07/2023 02/07/2024 £80,000 Orbis Protect Limited The Preparation and Supply of Community Meals (Sandwiches) - Interim 30/06/2023 01/07/2023 30/09/2023 £36,500 Pjs Foods Limited EICR-Detectors-Remedials 03/07/2023 05/06/2023 04/10/2023 £170,000 Hugh Ls McConnell Call Off No. 5 North East Area - Lot 1 : Carriageway Resurfacing 04/07/2023 10/07/2023 30/07/2023 £54,527 John McGeady Ltd Award of Johnstone Town Centre Vision Framework 06/07/2023 17/07/2023 17/12/2023 £39,806 Page \ Park Limited Mental Health and Wellbeing Resource 07/07/2023 01/05/2023 31/10/2023 £40,000 Headstrong (Scotland) Limited Autodesk Licence Renewal 10/07/2023 18/07/2023 23/07/2024 £25,749 CADline Ltd Recycling of Corporate WEEE 10/07/2023 10/07/2023 09/01/2025 £0 Re-Tek
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34 | P a g e TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Local Heat and Energy Efficiency Strategy (LHEES) 11/07/2023 11/07/2023 31/12/2023 £71,265 Sweco UK Limited Sheltered Housing Heating MTC 11/07/2023 22/05/2023 21/08/2023 £49,999 Alba Facilities Services Ltd SupportWorks Maintenance for Service Desk System 11/07/2023 02/09/2023 01/09/2024 £15,400 Hornbill Paisley Town Hall - Catering Sundries 12/07/2023 14/07/2023 11/08/2023 £49,959 Alliance Disposables Ltd Measured Term Contract Rot Eradication, Timber Preservation and Dampness Control 19/07/2023 03/08/2023 03/08/2026 £4,000,000 City Gate Construction Limited Void House Refurbishment - Internals 19/07/2023 19/06/2023 19/09/2023 £170,000 Hugh Ls McConnel Feasibility Study for Retrofit Options for 3 Primary Schools (Cost Consultants) 20/07/2023 12/06/2023 30/10/2023 £17,368 Faithful + Gould Limited External Upgrades Clerk of Works 24/07/2023 24/07/2023 18/12/2023 £25,000 Ross Quality Control Limited Upgrade to South Street Play Park 01/08/2023 15/08/2023 15/01/2024 £90,000 Sutcliffe Play (Scotland) Ltd Foxbar Rivers, Sites 1 & 2, Paisley, Feasibility Study 01/08/2023 02/08/2023 01/11/2023 £10,000 Ecd Architects Demolition of redundant Janitorial accommodation at St Catherines Primary School and Johnstone High 04/08/2023 08/08/2023 05/09/2023 £40,676 JCJ Demolition And Construction Ltd Ferguslie Green Line - Site Investigations 08/08/2023 14/08/2023 04/09/2023 £37,486 Terrenus Land & Water Ltd Refurbishment of Primary School Kitchens 10/08/2023 16/08/2023 16/12/2023 £685,189 City Gate Construction (Scotland) Limited The Preparation and Supply of Community Meals (Sandwiches) - Interim 14/08/2023 01/10/2023 31/01/2024 £48,700 Pjs Foods Limited Advanced Manufacturing Innovation District Scotland (AMIDS) Project Partner 17/08/2023 17/08/2023 17/08/2048 £150,000,000 Buccleuch Property Employee Counselling Services 17/08/2023 17/08/2023 16/02/2024 £30,000 Therapeutic Counselling Services Ltd Paisley Learning & Cultural Hub - Decant 24/08/2023 26/09/2023 10/10/2023 £6,436 Restore Harrow Green Rates Revaluation Proposals 29/08/2023 17/07/2023 17/04/2026 £49,950 Gerald Eve LLP Renfrewshire Transport Strategy 30/08/2023 07/09/2023 07/06/2024 £83,112 AECOM Limited Abstinence Based Residential Rehab (Interim) 01/09/2023 01/12/2023 29/02/2024 £42,500 Abbeycare (UK) Limited
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35 | P a g e TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Pavement Parking Ban Exemption Road Assessment 14/09/2023 21/09/2023 20/09/2024 £59,250 Jacobs U.K. Limited Gallowhill Muga, Netherhill Rd - Renewal of sports surface 15/09/2023 04/10/2023 25/10/2023 £54,531 Allsports Construction & Maintenance Ltd Service Review and Organisational Design 19/09/2023 17/07/2023 29/12/2023 £128,125 Savills UK Limited Postal Services 19/09/2023 01/12/2023 31/03/2024 £49,999 Whistl UK Ltd Cleaning Equipment 27/09/2023 02/10/2023 31/03/2024 £41,169 Dmg Floorcare Ltd Lot 3 - Asbestos Analytical Services 29/09/2023 06/10/2023 05/02/2024 £16,000 Socotec UK Ltd Asbestos Removal 29/09/2023 01/10/2023 31/01/2024 £177,000 Clarkes Environmental Ltd Drainage Maintenance Works for Council Properties 02/10/2023 05/10/2023 05/10/2026 £750,000 Damm Environmental Ltd Free Distribution of Sanitary Products 05/10/2023 09/10/2023 31/03/2024 £42,000 Hey Girls CIC Ferguslie Sport Centre Refurbishment 05/10/2023 30/10/2023 30/04/2024 £573,984 City Gate Construction (Scotland) Limited Award of PMR Wayfinding and Signage Design 05/10/2023 09/10/2023 29/03/2024 £20,000 Dale Nazzari & Company Limited (dn&co) Footpath Improvements Parkmains 05/10/2023 14/10/2023 28/10/2023 £53,622 John McGeady Ltd Knockhill Park, Ramps & Steps 06/10/2023 30/10/2023 29/01/2024 £24,945 Stantec UK Ltd WOW Walk to School Programme 09/10/2023 16/10/2023 31/05/2024 £58,000 Living Streets Paisley Learning & Cultural Hub - AV 11/10/2023 16/10/2023 30/11/2023 £35,334 SSUK Limited Supply and Delivery of an Excavator 13/10/2023 13/10/2023 13/11/2023 £31,540 HAMILTON BROS. (ENGINEERING) LTD Milliken Park Train Station Drop Off Design 17/10/2023 23/10/2023 22/02/2024 £27,848 Ironside Farrar Limited Detailed Design - High Barholm and Churchill Place, Kilbarchan 25/10/2023 09/11/2023 08/03/2024 £51,251 Sweco UK Limited Detailed Design - Kilbarchan Road and Prieston Road Junction, Bridge of Weir 25/10/2023 09/11/2023 08/03/2024 £45,922 Sweco UK Limited Detailed Design - South Street and Main Street, Houston 25/10/2023 09/11/2023 08/03/2024 £48,171 Sweco UK Limited Support for Children Affected by Abuse 30/10/2023 01/10/2023 31/12/2023 £34,931 Children 1St
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36 | P a g e TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Belmont Road Flats Phase 1- Roof Replacement 01/11/2023 20/11/2023 20/02/2024 £150,157 City Gate Construction (Scotland) Limited Footpath Improvements Langbank, Houston and Knockhill 07/11/2023 27/11/2023 08/01/2024 £71,711 John McGeady Ltd Supply of Nu-Phalt Materials 10/11/2023 10/11/2023 09/11/2025 £49,999 Nu-Phalt Group Better Points 17/11/2023 20/11/2023 19/11/2024 £40,000 Betterpoints Ltd Void Property Energy Services Management - Administration Support 20/11/2023 01/09/2023 31/03/2025 £125,000 Brightwork Limited Erskine Town Centre Enhancements 22/11/2023 27/11/2023 27/05/2024 £31,158 Ironside Farrar Case Management System for Advice Works 29/11/2023 06/11/2023 05/11/2026 £49,941 Advanced Case Management Ltd Tweedie Hall Linwood External Lighting 29/11/2023 11/12/2023 11/06/2024 £97,521 Lite Limited Chapelhill Road Fire Reinstatement 30/11/2023 11/12/2023 05/02/2024 £79,190 City Gate Construction Limited Sheltered Housing Heating 30/11/2023 22/08/2023 21/11/2023 £49,999 Alba Facilities Services Ltd Design for Potential Active Travel Link Between Howwood Village and NCR7 04/12/2023 04/12/2023 03/04/2024 £42,759 Atkins Limited Paisley Abbey- External Lighting 06/12/2023 11/12/2023 27/05/2024 £88,542 Ssuk Ltd Alcohol and Drug Specialised Intensive Housing Support Service 07/12/2023 01/01/2024 29/02/2024 £11,000 Turning Point Scotland Maintenance of Business Objects 08/12/2023 01/01/2024 31/12/2024 £57,518 Acuma Solutions Limited Bishopton Primary Classroom Block 11/12/2023 29/12/2023 29/06/2024 £593,974 City Gate Construction Limited Hybrid Webcasting 11/12/2023 30/12/2023 29/06/2024 £33,665 Public-I Group Ltd Red Smiddy Phase 3a Barnsford Road 12/12/2023 15/01/2024 15/05/2024 £386,619 John McGeady Ltd Traffic Management Improvements - SPT Projects 12/12/2023 15/01/2024 15/04/2024 £225,730 Hillhouse Quarry Group Ltd Replacement Streetlighting Installation and Cable Loops 13/12/2023 08/01/2024 08/04/2024 £237,354 Pegasus Power & Communications Ltd Consultancy Support for Linwood Moss Landfill Site 13/12/2023 12/12/2023 11/12/2024 £35,000 Atkinsrealis UK Limited
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37 | P a g e TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Play Area Renewals 2023/24 - Contract 13 Churchill Drive Gym 18/12/2023 01/04/2024 29/04/2024 £14,000 Scotplay and Sports Limited Play Area Renewals 2023/24 - Contract 12 Old Road Gym 18/12/2023 01/04/2024 29/04/2024 £21,960 HAWTHORN HEIGHTS LTD Play Area Renewals 2023/24 - Contract 11 Thomas Shanks Park Gym 18/12/2023 01/04/2021 29/04/2024 £22,000 Scotplay and Sports Limited Play Area Renewals 2023/24 - Contract 10 Urquhart Crescent 18/12/2023 01/04/2024 29/04/2024 £39,966 Scotplay and Sports Limited Play Area Renewals 2023/24 - Contract 9 Miller Street 18/12/2023 01/04/2024 29/04/2024 £59,971 Sutcliffe Play (Scotland) Ltd Play Area Renewals 2023/24 - Contract 8 Tannahill Crescent 18/12/2023 01/04/2024 29/04/2024 £79,996 KOMPAN Scotland Limited Play Area Renewals 2023/24 - Contract 7 Netherhill Road 18/12/2023 01/04/2024 29/04/2024 £119,872 Sutcliffe Play (Scotland) Ltd Play Area Renewals 2023/24 - Contract 6 Victory Gardens 18/12/2023 01/04/2024 29/04/2024 £69,994 Scotplay and Sports Limited Play Area Renewals 2023/24 - Contract 5 Anne Avenue 18/12/2023 01/04/2024 29/04/2024 £80,000 Scotplay and Sports Limited Play Area Renewals 2023/24 - Contract 4 Glebe Street 18/12/2023 01/04/2024 29/04/2024 £59,898 Scotplay and Sports Limited Play Area Renewals 2023/24 - Contract 3 South Candren Village Green 18/12/2023 01/04/2024 29/04/2024 £50,000 Scotplay and Sports Limited Play Area Renewals 2023/24 - Contract 2 Jenny's Well 18/12/2023 01/04/2024 29/04/2024 £54,617 KOMPAN Scotland Limited Play Area Renewals 2023/24 - Contract 1 Station Road 18/12/2023 01/04/2024 29/04/2024 £89,994 Scotplay and Sports Limited The Provision of a Community Benefits Management System 19/12/2023 21/01/2024 20/01/2025 £2,400 Wildcat Applications Ltd Call Off No. 4 West - Lot 2 Footway Resurfacing 21/12/2023 15/01/2024 25/02/2024 £137,843 John McGeady Ltd Abstinence Based Residential Rehab (Interim) 15/01/2024 01/03/2024 30/06/2024 £56,377 Abbeycare Group
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38 | P a g e TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Award of Garden Waste Permit Printing and Distribution 2024 17/01/2024 01/02/2024 31/01/2025 £49,999 Critiqom Ltd Demolition of properties at 22 Well Street/1 Underwood Lane, Paisley 19/01/2024 22/01/2024 22/03/2024 £91,160 George Beattie & Sons Ltd Package Order No. 2 Lot 3 25/01/2024 29/01/2024 04/03/2024 £91,794 John McGeady Ltd Fairer Renfrewshire Panel 25/01/2024 23/05/2023 22/05/2024 £25,000 Star Project Employee Counselling Services 29/01/2024 17/02/2024 16/08/2024 £30,000 Therapeutic Counselling Services Ltd Gallowhill Link Phase 2 GI 31/01/2024 01/02/2024 12/04/2024 £44,998 Allied Exploration & Geotechnics Limited Package Order No. 3 Lot 3 01/02/2024 05/02/2024 12/02/2024 £105,193 John McGeady Ltd Package Order No. 2 Lot 8 Road Markings 02/02/2024 06/02/2024 05/03/2024 £42,415 Markon Limited Provision of Mobile Leachate Treatment Plant 06/02/2024 01/03/2024 31/08/2024 £45,708 Viridian Systems Ltd Inspection and Assessment of Memorial Stones 08/02/2024 01/04/2024 01/04/2025 £42,850 Scottish Lime Centre Trust Active Multi Asset Investment Manager 13/02/2024 01/07/2024 31/08/2024 £15,500 Lgt Wealth Management YouDecide New Lighting Schemes - Contract 1 15/02/2024 21/02/2024 17/07/2024 £88,064 Pegasus Power & Communications Ltd Call Off No. 5 West Area - Lot 2 : Footway Resurfacing 22/02/2024 26/02/2024 26/03/2024 £162,506 John McGeady Ltd Bridge Of Weir Road, Linwood New Streetlighting Installation 22/02/2024 28/02/2024 24/04/2024 £166,340 Pegasus Power & Communications Ltd Ferguslie Green Line - Technical Design 22/02/2024 22/02/2024 22/07/2024 £69,948 Land Use Consultants Limited MTC Roller Shutter Maintenance and Repair 07/03/2024 02/04/2024 02/04/2027 £750,000 Aardee Security Shutters Ltd St James' Playing Field Modular Pavilion 08/03/2024 18/03/2024 18/11/2024 £2,723,941 SKW Construction Ltd Insurance Broker and Advisor 08/03/2024 01/04/2024 31/03/2025 £5,000 Aon UK Limited Support and Maintenance for Committee Management System (CMIS) 08/03/2024 10/03/2024 09/03/2029 £35,000 Astech Consultants Ltd Award of Weekly cutting/maintenance of fine sports turf - Bowling Greens 08/03/2024 01/04/2024 31/03/2025 £37,440 Fairways Sportsgrounds Ltd
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39 | P a g e TITLE AWARD DATE START DATE END DATE VALUE SUPPLIER NAME Park Mains High School Extension - Quantity Surveyor 15/03/2024 18/03/2024 18/06/2028 £132,843 Doig and Smith Park Mains High School - Quantity Surveyor 15/03/2024 18/03/2024 16/06/2028 £132,843 Doig And Smith Ltd Provision of a Floating Support Service 20/03/2024 01/04/2024 30/04/2024 £6,666 Blue Triangle (Glasgow) Housing Association Limited Lot 2 - Asbestos Removal and Disposal 21/03/2024 22/03/2024 20/05/2024 £177,000 Clarke's Environmental Ltd Lot 4 - Asbestos Surveying and Analytical Services 21/03/2024 22/03/2024 26/07/2024 £70,000 Socotec Asbestos Limited Bin Chute Relining George Court and Maxwelton Court 28/03/2024 10/04/2024 10/06/2024 £140,353 Lanes Group Plc New Build Housing & Design, Gallowhill West, Paisley 28/03/2024 08/04/2024 21/08/2026 £13,721,921 McTaggart Construction Ltd New Build Housing Design and Build, Howwood Road, Johnstone 28/03/2024 08/04/2024 08/11/2026 £14,249,612 McTaggart Construction Ltd Ferguslie Fire Reinstatement 28/03/2024 08/04/2024 08/07/2024 £84,929 City Gate Construction (Scotland) Limited Renfrewshire Council Tenant Satisfaction Surveys 28/03/2024 28/03/2024 25/09/2026 £31,860 Research Resource Scotland Limited Castle Semple Visitor Facility 28/03/2024 28/03/2024 27/09/2024 £27,995 O’Donnell Brown Architects The Provision of a GIS System 29/03/2024 01/04/2024 01/04/2025 £85,000 ESRI (UK)
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40 | P a g e Annex 3: Potential Future Contracts Renewals 2024-2026 The table provided below reflects possible renewals of existing contracts, and some potential new commissions. This information does not guarantee commission / procurement of any requirement. Contract Title Anticipated Start Date Email Marketing Platform 08/04/2024 Planet Press 30/06/2024 Service Desk Solution 01/09/2024 Statutory Maintenance of Fixed Firefighting Equipment and Smoke Control Systems within Public Buildings 01/09/2024 Inspection, Testing, Maintenance and Reactive Repairs to Fire Dampers 2024- 2029 01/09/2024 Planned maintenance and reactive repairs to sprinkler systems 01/09/2024 Planned maintenance and reactive repairs to smoke vent systems (non-housing) 01/09/2024 Service provision of MOT, Tachograph repairs and calibration, MOT pre wash and inspections. 08/09/2024 GIS System 01/10/2024 Cash Receipting System 01/10/2024 Streetscape Maintenance 01/10/2024 Inspection, Testing & Reactive Repairs to Lightning Protection Systems 01/10/2024 Community Buildings Condition Based Surveys And Fire Risk Assessments 01/10/2024 Windows and Doors 16/10/2024 Processing & Recycling of Mixed Plastics, Cans & Glass 01/11/2024 Electrical Isolator Switch Installation 01/11/2024 Supply of Small plant and tools 08/11/2024 Software Asset Management as a Service 30/11/2024 Maintenance of Business Objects 01/12/2024 Parking Meters 01/12/2024 Accident damage and operational damage repairs 01/12/2024 Demolition of properties 38 - 52 Waverly Road, Paisley (Phase 1) 03/12/2024 Ferguslie Green Line - Neighbourhood Centre (Construction) 03/12/2024 Waverley Road, Paisley Demolition 06/12/2024 Corporate Skip Hire 07/12/2024 Replacement of Building Services Fleet 14/12/2024 Bus Shelter Advertising 01/01/2025 Paisley Museum Furniture, Fixtures and Equipment 01/01/2025 The Supply of Forcepoint Licences 02/01/2025 Void Property Energy Services Management 06/01/2025 Specialist Concrete & Sandstone Repair 06/01/2025
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41 | P a g e Contract Title Anticipated Start Date Steeple Buildings Phase 1 Repairs - Contractor 06/01/2025 Castle Semple Visitor Facility - Build Contract 06/01/2025 Communal Ground Source Heat Pump solution for Gallowhill Multi Storey blocks 06/01/2025 Recycling of Corporate WEEE 09/01/2025 Provision of Lift Maintenance Services 20/01/2025 Autodesk Licence Renewal 25/01/2025 Removal, Relocation and Warehouse Storage Services Framework 26/01/2025 Estate Agency Services - Open Market Sales 01/02/2025 Housing Regeneration Environmental Works 01/02/2025 Howwood Road - Clerk of Works 01/02/2025 Gallowhill - Clerk of Works 01/02/2025 Flexible Floor Finishes 06/02/2025 Household WEEE 01/03/2025 MOT Below 3.5 Tonne 01/03/2025 Housing Fire & Intruder Maintenance MTC 01/03/2025 Sheltered Housing Fire Alarms 01/03/2025 AMIDS South Gallowhill Link 01/03/2025 Lagoon ASN Soft Play Fit out 03/03/2025 Newton Road Playing Fields, Bishopton - Enhancement Works 24/03/2025 Document Solution Centre Print Devices 31/03/2025 Provision of Iworld Revs and Bens, NDR and BIDS Licence, Support and Maintenance Services 01/04/2025 Weekly cutting/maintenance of fine sports turf - Bowling Greens 01/04/2025 Processing & Recycling of Automotive Batteries 01/04/2025 Processing & Recycling of Engine Oil and Hydraulic Fluid 01/04/2025 Treatment, recycling & disposal of Mixed Waste from the Councils 5 x Household Waste Recycling Centres (HWRC’s) and other Waste Services of the Council 01/04/2025 Recycling & Reprocessing of Mechanical Street Sweepings 01/04/2025 Recycling & reprocessing of Wood from the Councils HWRCs 01/04/2025 Integrated Waste Management System including In-Cab Technology 01/04/2025 Halloween 2024 01/04/2025 Paisley Xmas 2024 01/04/2025 Adaptation and Small Repair Service 01/04/2025 Thorn Primary School - QS 01/04/2025 Council Wide Laundry Maintenance 01/04/2025 Council Wide Door Entry, CCTV & Digital Aerial Maintenance and Reactive Repairs 01/04/2025 Lagoon / ON-X catering services 01/04/2025 Paisley Museum Reimagined Printed Materials 01/04/2025
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42 | P a g e Contract Title Anticipated Start Date Paisley Museum Reimagined Signage/Wayfinding Production / Installation 01/04/2025 Paisley Museum Reimagined Learning/Educational Equipment and Materials (Kit) 01/04/2025 Provision of a Care at Home and Housing Support Service 01/04/2025 Treasury Management Consultancy 01/04/2025 Employee Assistance Programme 01/04/2025 Insurance Broker 01/04/2025 Early Help Service 01/04/2025 CATO Professional Bundle and Earthworks for CATO software products 19/04/2025 Multi-Storey Repairs 30/04/2025 Processing & Recycling of Mixed Paper & Card 01/05/2025 Debt Partner Services 10/05/2025 Road kerb and footway herbicide application 15/05/2025 Pay point 19/05/2025 High Level Gutter Cleaning to 3 Storey Blocks and Above 22/05/2025 Contact Centre Workforce Management System, 01/06/2025 Processing & Recycling of Brick & Rubble 01/06/2025 Processing & Recycling of Cardboard from the Councils HWRCs 01/06/2025 Recycling Collection Services - Textiles/Shoes 01/06/2025 Council Wide Specialist Cleaning, Clearances and ad-hoc services 01/06/2025 Paisley Museum Kitchen/ Café Fit out 01/06/2025 Lease Folder Inserter 30/06/2025 Document management system for RVJB 30/06/2025 ICT Health Checks 01/07/2025 Provision of Intranet 01/07/2025 Event Catering 01/07/2025 Independent Advocacy Services - Adults Services 01/07/2025 External Support for Microsoft Agreements 07/07/2025 Void & Tenanted Maintenance 18/07/2025 Managed Security Operations Service 20/07/2025 Autodesk Licence Renewal 23/07/2025 Asbestos Analytical Services 29/07/2025 Asbestos Surveys 29/07/2025 Paisley Museum Reimagined Back-Of-House Fit-Out 01/08/2025 PAS2035 Retrofit Works (Housing Investment and Regeneration Programmes) 18/08/2025 The Support and Maintenance of Capacity grid 31/08/2025 Support and Hosting of Corporate Asset Management System 03/09/2025 Piano Tuning 07/09/2025 Advance Automation Technology 23/09/2025 Oracle Hardware & Software Support 28/09/2025
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43 | P a g e Contract Title Anticipated Start Date Supply of Switches 01/10/2025 Elected Member Case Management System 01/10/2025 Processing & Recycling of Light Scrap Metal from the Councils HWRCs (Concession) 01/10/2025 Museum Catering 01/10/2025 Insurance Framework for Renfrewshire Council and RVJB 19/10/2025 Cash Collection Services 26/10/2025 Framework Agreement for Provision of Trade Contractors 01/11/2025 Term Contract for the Provision of Scaffolding and Associated Works 01/11/2025 Framework Agreement for Corporate Uniforms 01/12/2025 Corporate Uniforms 01/12/2025 ASN Transport Framework (Buses & Taxis) 20/12/2025 IHS Global Limited - British Standards 31/12/2025 Election Management System (EMS) 31/12/2025 MS Licences for Public PCs 01/01/2026 Term Contract for CCTV, Fire Alarm and Intruder Alarm Maintenance (including the provision of an alarm monitoring service). 06/01/2026 Term Contract for the In-Service Inspection and Testing of Electrical Equipment. 06/01/2026 Vehicle and Plant Hire with Operatives 09/01/2026 Early Learning & Childcare Flexible Framework 01/02/2026 Pump Station Maintenance Services 10/02/2026 Supply of Biomass Fuel 01/03/2026 Framework Contract for Roads Related Maintenance Works 03/03/2026 License, Support and Maintenance of NEC Document Management 01/04/2026 Social Care Case Management System 01/04/2026 Provision of a Care at Home Scheduling System 01/04/2026 Treatment of Comingled Food & Garden Waste 01/04/2026 Treatment of Food Waste 01/04/2026 Treatment of Garden Waste 01/04/2026 Electronic Suited Key Lock System 05/05/2026 Asbestos Removal 21/05/2026 PAS2035 Retrofit Design, Specification and Co-Ordination 26/05/2026 Thorn Primary School - D&B Contractor 01/06/2026 Text Messaging Platform 15/06/2026 Network Cabling 01/07/2026 Framework Contract for Works to Roads Related Structures 12/07/2026 Service and Maintenance of Powered Pedestrian Access Doors 27/07/2026 Measured Term Contract Rot Eradication, Timber Preservation and Dampness Control 03/08/2026
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44 | P a g e Contract Title Anticipated Start Date Renfrewshire Council Tenant Satisfaction Surveys 25/09/2026 Festive Lighting 26/09/2026 Drainage Maintenance Works for Council Properties 05/10/2026 Cashless Parking 08/11/2026 Bredilands Primary School Fabric Retrofit Works TBC East Fulton Primary School Fabric Retrofit Works TBC Wallace Primary School Roofing TBC Mary Russell School Roofing TBC Window Replacements TBC Wayfinding strategy - Paisley Town centre TBC Tourism action plan TBC Common Area Asbestos TBC Houston Square bandstand Johnstone TBC Re-development of site C1, Dargavel TBC Foxbar Rivers - Design and Build TBC Feasibility Study for external environmental works TBC Demolition of Council Properties at Auchentorlie TBC Demolition of Council Properties at Thrushcraig TBC Demolition of Council Properties at Waverley Road TBC