Item 4 - Notification of Contract Award - Bus Turning Loop, Linburn, Erskine
Renfrewshire Council · 12 September 2024
Back to Finance, Resources and Customer Services Policy Board — 12 September 2024 and its agenda
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___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 12 September 2024 ___________________________________________________________________ Report by: Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Notification of the award of a Contract for the Construction of a Bus Turning Loop at Linburn Road, Erskine (RC-CPU-24-013) understanding order 9.1k) of Council Standing Orders Relating to Contracts. ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to notify the Finance, Resources and Customer Services Policy Board of the award of a Contract for the Construction of a Bus Turning Loop at Linburn Road, Erskine, reference RC-CPU-24-013 under standing order 9.1(k) of Council Standing Orders Relating to Contracts 2024. 1.2 The Council received a grant from Strathclyde Partnership for Transport towards the cost of constructing a bus turning loop at Linburn Road, Erskine, a condition of which required the works to be completed and paid by 31 March 2025. To ensure the grant could be utilised within the required timescale, the Head of Finance and Procurement approved the use of standing order 9.1(k) of Council Standing Orders Relating to Contracts with the requirement for retrospective reporting to this Policy Board. 1.3 In accordance with the authority granted by the Head of Finance and Procurement as noted in 1.2 above, the Head of Operations and Infrastructure authorised the award of a Contract on 26 July 2024. ___________________________________________________________________
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2. Recommendations The Finance, Resources and Customer Services Policy Board is asked to note: 2.1 Section 3 of this report which details the contract for Construction of a Bus Turning Loop at Linburn Road, Erskine, reference RC-CPU-24- 013, awarded to John McGeady Limited, in accordance with clause 9.1(k) of Council Standing Orders Relating to Contracts January 2024 and authorised by the Head of Operations and Infrastructure. 2.2 The approved contract value is £287,685.86 excluding VAT. 2.3 The Contract starting date was 29 August 2024 and the completion date is three (3) months from the starting date. 2.4 That the Council required Bidders to appoint a supported business as a subcontractor. John McGeady Limited have nominated Scotland’s Bravest Manufacturing Company, a social enterprise company based in Bishopton and a division of the Royal British Legion Industries Ltd charity for this requirement. _________________________________________________________ 3. Background 3.1 The Council received a grant from Strathclyde Partnership for Transport towards the cost of constructing a bus turning loop at Linburn Road, Erskine, a condition of which required the works to be completed and paid by 31 March 2025. 3.2 To ensure the grant could be utilised, the Head of Finance and Procurement approved the use of standing order 9.1(k) of Council Standing Orders Relating to Contracts January 2024. The grant conditions required the works to be completed and paid by 31 March 2025. This was authorised by the Head of Operations and Infrastructure. 3.3 This Contract was tendered following the Quick Quote Procedure under Renfrewshire Council’s Standing Orders Relating to Contracts 2024. The Invitation to Quote documents were made available through the Public Contracts Scotland – Tender portal on Wednesday, 29 May 2024 and nine (9) contractors were invited to participate. 3.4 By the closing date for receipt of bids, 12 noon on Wednesday, 10 July 2024, five contractors had submitted bids, two declined to respond and two failed to respond.
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The bids received were evaluated by representatives from the Corporate Procurement Unit, Health and Safety, Risk and Environment, Housing and Infrastructure 3.5 All five Bid Submissions received complied with the minimum selection criteria of the Single Procurement Document (SPD). The five Bid Submissions were each evaluated against the award criteria of 30% technical (quality) and 70% commercial (price). 3.6 The scores relative to the award criteria of the Bidders are noted below: Price (70.00%) Quality (30.00%) Total (100.00%) 1 John McGeady Limited 70.00% 28.00% 98.00% 2 Stellify Developments Limited 65.60% 19.25% 84.85% 3 Mackenzie Construction Limited 57.35% 27.25% 84.60% 4 W I & A Gilbert Limited 61.55% 21.00% 82.55% 5 Bottom Groundworks & Plant Hire Limited 58.16% 22.25% 80.41% 3.7 In accordance with the authority granted by the Head of Finance and Procurement under clause 9.1(k) of Council Standing Orders Relating to Contracts 2024, the Head of Operations and Infrastructure approved the award of a Contract to John McGeady Limited 3.8 The approved contract value under the Contract is £287,685.86 excluding VAT. 3.9 The Contract will be funded by Strathclyde Partnership for Transport and is subject to their grant conditions. 3.10 Community Benefits were requested as part of the procurement process and John McGeady Limited has committed to the following Community Benefits: Community Benefit Description No of People / Activity Business advice/support to an SME/Social Enterprise/Voluntary Organisation 1
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3.11 John McGeady Limited has agreed to appoint a supported business as a subcontractor for the supply of signage required for this contract. John McGeady Limited have nominated Scotland’s Bravest Manufacturing Company for this requirement. ___________________________________________________________________ Implications of the Report 1. Financial No financial implications have arisen or are anticipated. 2. HR & Organisational Development No HR and Organisational Development implications have arisen or are anticipated. 3. Community/Council Planning Green – leading Renfrewshire to Net Zero. This Contract will support the delivery of this outcome by making improvements to sustainable transport options which will benefit all including Renfrewshire’s most vulnerable citizens. 4. Legal No legal implications have arisen or are anticipated. 5. Property/Assets This Contract will improve access for buses on Linburn Road, Erskine. 6. Information Technology No Information Technology implications have arisen or are anticipated. 7. Equality & Human Rights None arising directly from this report. 8. Health & Safety John McGeady Limited’s Health and Safety policies and procedures were evaluated by Corporate Health and Safety and met the Council’s minimum requirements regarding health and safety. .
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9. Procurement The procurement procedures outlined within this report ensures that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk John McGeady Limited’s insurances have been assessed and evaluated to confirm that they meet the requirements regarding insurance risk. 11. Privacy Impact No Privacy Impact Assessment requirements were identified within this procurement. 12. Climate Risk The level of impact associated with provision of these works have been assessed using the Scottish Government Sustainability Test and is considered high risk. John McGeady Limited will be required to carry out the works in a manner that minimises the impact their activities will have on the environment. The bus turning loop will improve entry for buses on Linburn Road, Erskine making public transport more accessible for residents and contribute towards the Council’s Net Zero ambitions. 13. Children’s Rights None arising directly from this report. 14. Cosla Policy Position No Cosla Policy Position implications have arisen or are anticipated. _______________________________________________________ List of Background Papers None ___________________________________________________________________ Author: Brian Bradley, Assistant Category Manager, 0141 487 1522, brian.bradley@renfrewshire.gov.uk