Item 5 - Civic Hospitality
Renfrewshire Council · 12 September 2024
Back to Finance, Resources and Customer Services Policy Board — 12 September 2024 and its agenda
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_________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 12 September 2024 __________________________________________________________________ Report by: Director of Finance and Resources __________________________________________________________________ Heading: Civic Hospitality __________________________________________________________________ 1. Summary 1.1 The following requests for civic hospitality have been received for the financial year 2024/25. a) Correspondence has been received from Solid Rock Cheer and Gym suggesting the possibility of a civic reception to celebrate the group’s first-time international success in competition in America. Solid Rock Cheer and Gym are a cheerleading and dance gym based in Linwood who participated in the All-star World Dance Championships and achieved Gold medal success. Following consultation with the Provost, it is proposed that the Board agree to provide a contribution of £1275 towards the cost of a civic reception in the form of an buffet at Lilybank Bowling Club on Saturday 16th October 2024 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. b) Each year the Provost holds an annual Christmas card competition which runs across Renfrewshire’s Primary Schools. The schools submit artwork to win a chance to be the official Christmas card sent by the Provost and to officially switch on the Christmas Lights in the three larger towns of Renfrew, Paisley & Johnstone. In thanks and appreciation for this the winner in Renfrew will attend a carol concert hosted by the Provost for the community and the winners in Paisley and Johnstone will be taken out for a celebratory tea and cakes where their finished card is presented to them, along with a small gift as a token for the winner’s achievement.
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c) Following consultation with the Provost, it is proposed that the Board agree to provide a contribution towards the cost of hiring Renfrew Town Hall and hosting the Carol concert, the additional hospitality as detailed above and a small gift for each of the three winners at the approximate cost of £900 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements 1.2 The budget provision for 2024/25 for Civic Hospitality (including international Links) is £46,460. Should the above be agreed, and taking account of previous decisions, the remaining balance would be approximately £11,500. 2. Recommendations 2.1 That the Board agrees to: (a) provide the hospitality as detailed above for Solid Rock Cheer and Gym and the Christmas competition celebrations and; (b) that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. Implications of the Report 1. Financial – The costs of the request from civic hospitality will be met from the 2024/25 budget provision. 2. HR & Organisational Development – None. 3. Community/Council Planning – Civic receptions provide recognition of the contributions made by individuals and organisations to the fabric of life in Renfrewshire. 4. Legal - None. 5. Property/Assets - None. 6. Information Technology – None. 7. Equality & Human Rights (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website.
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8. Health & Safety – None. 9. Procurement – None. 10. Risk – None. 11. Privacy Impact - None. 12. Climate Risk – None. 13. Children’s Rights – Not applicable. 14. Cosla Policy Position – Not applicable. __________________________________________________________________ List of Background Papers (a) Background Paper 1 – Email correspondence from Solid Rock Cheer and Gym The foregoing background papers will be retained within Finance & Resources for inspection by the public for the prescribed period of four years from the date of the meeting. The contact officer within the service is Donna Gallagher, Member Services Officer (Telephone – 0141 487 1115, e-mail – donna.gallagher-pt@renfrewshire.gov.uk Author: Donna Gallagher – Member Services Officer. Tel: 0141 487 1115 E-mail donna.gallagher-pt@renfrewshire.gov.uk