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FRCS SIP 24-27 Covering Report Final - to Committee

Renfrewshire Council · 13 June 2024
Back to Finance, Resources and Customer Services Policy Board — 13 June 2024 and its agenda

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___________________________________________________________________ 
To: Finance, Resources and Customer Services Policy Board 
On: 13 June 2024
___________________________________________________________________ 
Report by: Director of Environment, Housing and Infrastructure 
___________________________________________________________________ 
Heading: Environment, Housing and Infrastructure - 2024-2027 Service
Improvement Plan
___________________________________________________________________ 
1. Summary 
1.1 The Service Improvement Plan for Environment, Housing and Infrastructure is
a three-year plan covering the period 2024-2027. The purpose of the Plan is to
identify the priorities being addressed, the key tasks to be implemented, the
implementation timetable and our measures of success.   
1.2 The Service Improvement Plan is part of a suite of documents which describe
the strategic direction for the Service and the Council, and also includes the
Council Plan, Community Plan, Risk Management Plan, and the Workforce
Plan.  Following recommendations from the Council’s auditors, the Council Plan
priorities are being refocused, and this is reflected in Service Improvement
Plans, with services reducing the number of priority areas each year.  The new,
more accessible, format of Service Improvement Plans, introduced in 2023-
2024, has been retained. 
1.3 The Service Improvement Plan is appended to this report and includes
performance indicators and an action plan grouped under the Council Plan
themes.  A mid-year progress update on the Service Improvement Plan will be
submitted to the Finance, Resources and Customer Services Policy Board in
the autumn of 2024.

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2. Recommendations 
It is recommended that the Finance, Resources and Customer Services Policy
Board: 
2.1  Approves the attached Service Improvement Plan; and 
2.2  Notes that mid-year progress of this Service Improvement Plan will be reported
to this Board in the Autumn of 2024, with updates to the performance indicators
and action plan. 
3. Background 
3.1 Environment, Housing & Infrastructure delivers a wide range of vital services to
the people, communities and businesses of Renfrewshire. Within the remit of
the Finance, Resources and Customer Services Policy Board, this includes
Corporate Asset Management including Hard and Soft FM, Property Services
and Building Services. 
4. Service Improvement Plan 2024-2025:  What do we want to achieve? 
4.1. Council services continue to operate in a challenging context.  The Council and
services remain ambitious for our people and our place, and the Service
Improvement Plan process ensures a clear focus on delivering our priorities. 
The Service Improvement Plans process allows us to describe where activity is
targeted, and through the 6-monthly updates described below, provide a
balanced view on progress. 
4.2. Our Service Improvement Plan sets out actions for the next three years, and in
2024/25 our particular areas of focus for those areas under the remit of the
board will be: 
• Lead on the “Strategic Property review” across the Council’s estate
• Develop and focus on repairs and compliance within the Council’s
property portfolio – with short, medium and long-term plans
• Continue to develop large capital projects, including schools for
Renfrewshire Council.
• Deliver repairs and maintenance to around 12,200 Council housing
properties, including re-letting/void properties and produce a robust
business plan that looks at the short, medium and long term.

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5. Monitoring progress 
5.1 Progress on the implementation of the Service Improvement Plan is regularly
monitored by the Senior Management Team and will be reported to the
Finance, Resources and Customer Services Policy Board on a six-monthly
basis.  A mid-year review of progress will be brought to this Board in Autumn
2024 and an annual outturn report in Spring 2025.   
Implications of the Report 
1. Financial – This report notes the financial challenges facing the local authority and
the work that will be undertaken by the service to manage this. 
2. HR & Organisational Development – The Service Improvement Plan details
several pieces of work being progressed by the People & OD team. 
3. Community/Council Planning – Service Improvement Plans reflect the
contribution of each service to the Council and Community Plans. 
4. Legal – None 
5. Property/Assets – None 
6. Information Technology – Digital resources are now key to the delivery of
services and strategies are in place to manage this. 
7. Equality & Human Rights - The Recommendations contained within this report
have been assessed in relation to their impact on equalities and human rights. No
negative impacts on equality groups or potential for infringement of individuals’
human rights have been identified arising from the recommendations contained in
the report because it is for noting only.   The delivery of actions included in the
appendix will be impact assessed where appropriate. 
8. Health & Safety – The Service Improvement Plan includes actions relating to
employee wellbeing and absence. 
9. Procurement – The Service Improvement Plan includes actions relating to
procurement activity.

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10. Risk – Risks related to the delivery and management of services are regularly
monitored and included in Renfrewshire Council’s Corporate and Strategic Risk
Registers. 
11. Privacy Impact – None 
12. COSLA Policy Position – None 
13. Climate Change – The Service Improvement Plan includes actions and indicators
under the theme “Green” demonstrating how it will contribute to Renfrewshire’s
Plan for Net Zero. 
___________________________________________________________________ 
List of Background Papers:  None
___________________________________________________________________ 
Author: Gordon McNeil, Director of Environment, Housing & Infrastructure
Email: gordon.mcneil@renfrewshire.gov.uk

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Environment, Housing &
Infrastructure
Service Improvement Plan 2024 - 27

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Welcome to our Service Improvement Plan
As Director of Environment, Housing & Infrastructure,I’mdelighted to introduceour new Service Improvement
Plan which covers the period 2024 to 2027. This plan describes how our team will focus our efforts to deliver
thestrategic outcomes described in the Council Plan 2022 to 2027 of Place, Economy, Fair,Green and LivingOur
Values.
Environment, Housing & Infrastructure delivers a wide range of vital services to the people, communities and
businesses of Renfrewshire. This includes universal provision such as waste collection, road maintenance,
environmental health services and facility management across our housing stock and public buildings. We
manage over 12,200 Council houses and support vulnerable people experiencing homelessness and those
threatened by homelessness. Our service has also played a critical role in supporting the Council’s response to the
asylum and refugee programmes over the last two years.
Although this is a challenging time for local government, we are still ambitious for Renfrewshire and our service lead on the over 
£100m Housing led regeneration programme, which forms part of our £400m investment in our housing stock across all of
Renfrewshire over the next 30 years. We also lead on the council’s Plan for Net Zero, which sets out how the area will work
towards net zero by 2030. As a Council, we will play a leadership role by striving to become a net zero organisation while working
closely with businesses, partners and stakeholders to make radical, but essential, changes across the whole of Renfrewshire.
Environment, Housing & Infrastructure  also supports strategic Council projects such as the City Deal programme , the
refurbishment and new school build programmes and  town centre projects including the new museum.
I know the dedication of our colleagues across all areas of the  service will ensure the ambitious agenda outlined within the
Service Improvement Plan is delivered to support individuals, communities and businesses across Renfrewshire to flourish.

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Environment, Housing and infrastructure - Our service

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About us
• Climate, Public Protection & Roads responsibilities include
the Council’s Roads, Public Transport, Parking & Active Travel
services, as well as leading the response to Climate Change
and Ren Zero, along with Energy Management, Regulatory &
Public Protection services. This includes partnership working
with police, fire and other multiagency partners.
• Operations & Service Development responsibilities
include Waste Services, Fleet & Social Transport,
Neighbourhood Services, Grass, Grounds & Cemeteries
Maintenance, Burials & Country Park Management, Civil
Contingencies and Service Development.
Environment, Housing & Infrastructure is responsible for the provision of every day essential services,
directly to the public of Renfrewshire, to other services within the Council and to community planning
partners.
• Facilities Management & Property Services covers four key service areas: soft facilities, hard facilities, support services and property services.
Soft facilities cover janitorial, cleaning, catering, housekeeping and school crossing patrollers. Hard services cover building services operations,
repairs and maintenance for housing and public buildings and streetlighting maintenance. Support services is responsible for compliance in
schools and public buildings, life cycle maintenance in schools & public buildings, PPP contract management. Property Services is a multi-
disciplinary design consultancy commissioned by Council Departments to deliver projects.
• Housing Services responsibilities include managing and investing in our housing stock of approximately 12,200 properties and providing
services to Council tenants, alongside housing advice and support, assisting homeless people and those threatened with homelessness and
ensuring people have safe and healthy places to live, and supports the council’s response to migration and asylum.

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Renfrewshire Council’s Service Improvement Context
Reflecting our values
Delivering financially sustainable services
Promoting equality, diversity and inclusion
Delivering Best Value
Aligning to our Council Plan and the Community Plan

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Transformation and financial sustainability
The Council’s financial outlook remains subject to significant uncertainty.The most recent analysis reported to
Council on 29 February 2024 suggests that Renfrewshire Council will continue to experience an extremely
challenging financial outlook. Incorporating an affordable level of pay increase over the period 2024/25 to
2027/28, and a reducing level of inflation on supplies and services costs suggests that the Council is facing a £45-
50 million funding gap over this period, unless mitigating action is taken.
The Council continues to explore ways to transform how we deliver our services – to improve the experience of
our customers and service-users but also to ensure the Council’s financial sustainability.
Environment, Housing & Infrastructure continues to support this through;
Supporting the cross-
service Financial
Sustainability
workstreams led by the
Corporate Management
Team
Delivering Ren
Zero embedded within
financial planning

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Workforce innovation and wellbeing
The Council launched its people strategy “Our People, Our Future” in 2021, which was updated in 2023 with the following 3 priorities:
Improving our   Workforce Planning  Equality, Diversity, and Inclusion 
Employee Experience 
The strategy describes the Council’s organisational development vision and workforce planning activities under three strategic outcomes –
improving our employee experience, workforce planning and equality, diversity and inclusion.
The strategy is aligned with the Council Plan and is focussed on the Council improving our employees’ experience whilst at work, looking at living
our values, employee voice and recognitions which all positively impact on the culture within our workplace.  There is a focus on workforce
planning, there are many changes and challenges facing the Council in the coming years and this will ensure the right workforce and right skills
are in place to deliver this.  The last priority is focussed on inclusion, the council wants to be a place where everyone feels included and has a
richness of diversity.
Environment, Housing and Infrastructure - will ensure these priorities are reflected in both our strategic and day-to-day operations. High-level
actions are embedded in our Service Improvement Plan, with a particular emphasis this year on workforce and succession planning - supporting
our staff to ensure they have the right skills to deliver our services now, and in the future.
As well as our established workforce there will also be a focus on apprenticeship training and developing. Building Service will provide
apprenticeships this year to 8 people. We will also be providing Modern Apprenticeship places within our Housing Services and within our Public
Protection teams to provide opportunities for young people in Renfrewshire to access the workplace and develop skills and experience.

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Our resources and risks
BUDGET
The Non-Housing Capital Investment Programme approved for General Services on 29 February 2024 was
£450m for the period 2024/25 to 2028/29.
For 2024/25, the Revenue Budget approved for General Services on 29 February 2024 was £519m.
The Environment, Housing & Infrastructure Services revenue budget for 2024/25 is approximately £58.924
million.
Income and expenditure in relation to a local authority's direct provision of housing must be recorded
separately within a Housing Revenue Account (HRA). The HRA Account Budget was presented to Council
on 29 February 2024 with total rental and other income for 2024/25 of£61.208m.
Renfrewshire Council has a statutory duty to consult tenants before increasing rents. To help inform the
decision on rents for 2024/25, consultation was undertaken during December 2023 and January 2024.
Around 1,440 tenants took part in the consultation with 78.2% favouring a rent increase of 6.0%. This was
approved by Council in February 2024.
At this meeting, Council also approved the Housing Capital programme of £281m over the next 5 years.

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Our resources and risks
RISK MANAGEMENT
- The Council’s risk
management
arrangements are well
established with all
strategic, corporate
and service risks being
reported to the Audit,
Risk and Scrutiny
Board with the last
update being in May
2024. Here is a list of
the Risks sitting within
E,H&I reported to the
board.

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Nationalpolicy
context
Humanitarian
support and
resettlement
Upcoming
PROTECT
Legislation
Housing to 2040
Local Heat and
Energy Efficiency
Strategy
Social Housing
Net Zero Standard
Circular Economy
Bill Climate Change
Act 2019
Housing (Scotland)
Bill 2024
Transport
(Scotland) Act 2019
/ National &
Regional Transport
Strategies
Food and Drink in
Schools (Scotland)
Amendment
Regulations 2021
Cost of living crisis
National Policy Context

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Our local policy context
• Our Values describe our promise to our
communities, staff, and partners. They
guide how we deliver services and make
decisions
Our Values
• Our Council Plan and Community Plan
set the strategic framework for our
organisation and describe what we want
to achieve for Renfrewshire
Council and
Community
Plans
• Brings together existing programmes of
work focused on achieving fairness and
equity, and tackling the inequalities that
exist across Renfrewshire’s communities
Fairer
Renfrewshire
Programme
• Renfrewshire is currently experiencing a
range of significant supply and demand
pressures across the housing sector, in
common with the rest of Scotland.
Housing
Pressures
• Support the Council’s pledge to tackle climate
change, working towards net zero by 2030
Renfrewshire’s Plan
for Net Zero
• Takes forward projects to deliver
Renfrewshire Alcohol and Drugs
Commission’s recommendations to reduce
drug and alcohol-related harms and promote
recovery
Alcohol and Drugs
Change Programme
• Environment, Housing & Infrastructure will
support the next phase of the Council’s
transformation programme
Transformation
Programme
• Supporting people who arrive in Renfrewshire
through the UK and Scottish Governments’
humanitarian resettlement schemes,
including asylum and Ukrainian resettlement
Support for
humanitarian
schemes

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Our key priorities
Continue to develop our
service models to support
the Council’s financial
sustainability and
maximise income
Deliver the 2024/25 capital
investment Asset
Management programmes
across Public Buildings,
Housing, Roads, Fleet and
Open spaces.
Ensure
implementation of 
legislative changes,
with appropriate
strategies and plans
Better use of data and
technology to improve
service performance
and delivery
Deliver the agreed
priorities within the
Council’s Costed
Delivery Plans for Net
Zero
Support staff and
apprenticeship 
development to ensure
they have the right skills
and training to meet the
needs of the service,
now and in the future
Supporting the most
vulnerable members
of our communities,
including people
experiencing and
those threatened by
homelessness

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Our focus for 2024/25
•Progress the priority areas outlined within the approved  the Local Heat and Energy Efficiency Strategy (LHEES)
•Implementation of the Renfrewshire wide Parking Strategy, including implementing the pavement parking ban,
as part of phase 1 of the strategy.
•Delivery of the Council's New Local Transport Strategy and associated action plan to support theeconomic
regeneration and revitalisation of town centres, having a specific focus on the public realm andtransport access.
•Implementation of provisions of the Transport (Scotland) Act 2019 to enhancesocial and economic wellbeing,
improve environmental outcomesand a focus on health and wellbeing for all.
•Deliver the objectives and requirements of the Scottish Household recycling charter and Circular Economy
scheme
•Lead on the “Strategic Property review” across the Council’s estate
•Develop and focus on repairs and compliance within the Council’s property portfolio – with short, medium and
long-term plans
•Continue to develop large capital projects, including schools for Renfrewshire Council.
•Support Council services to implement the proposed Protect Duty once it becomes law. The proposed legislation
will ensure parties are prepared, ready to respond and know what to do in the event ofa terrorist attack.

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Our focus for 2024/25
•Continue to support the Council's various refugee and asylum programmes including the provision of settled
accommodation.
•Implement provisions of the Housing Bill when this becomes law
•Deliver the £400m Housing investment including a £100m Housing-led regeneration programme across 8 areas in
Renfrewshire.
•Develop and implement the range of measures in place to mitigate the impacts from the increased homeless pressures,
especially in relation to changes in national migration and resettlement policies and programmes
•Deliver repairs and maintenance to around12,200 Council housing properties, including re-letting/void properties and
produce a robust business plan that looks at the short, medium and long term
•As part of the £38million Levelling Up Fund, a new road bridge is being constructed over the White Cart River, and this will
be operated and managed by Environment, Housing and Infrastructure staff.
•Through workforce and succession planning, we will support our staff to ensure they have the right skills to deliver our
services now, and in the future
•Modernisationof business processes and more efficient use of management data, steering the focus of service delivery.
•Explore how modern technologies and innovations could improve service delivery, such as the use of robotics.

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Appendix:
Actions and Performance Indicators relevant to the
remit of the Finance, Resources and Customer Services
Policy Board

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Delivering the Council Plan - PLACE
What will we do? What difference will we make? When will we do it by?
Work with colleagues to advise on facilities
managementrequirements at new developmentse.g.Paisley
Grammar andthe handover of upgraded propertiese.g.Paisley Town
Hall
This will allow for clear financial planning and appropriate levels of
funding. This will ensure lifecycle maintenance, appropriate public
building repairs & maintenance, as well as full compliance with
Planned Preventative Maintenance. In the case of Paisley Grammar,
this will provide appropriate Passivhaus standards and financial
provision.
31 December 2025
As part of the new Department, Officers will work together to review
the delivery and turnaround of void properties across Renfrewshire to
minimise times, wherever possible, to allow properties to be re-let.
Housing properties within Renfrewshire that have become void and
re-let, will be turned around as quickly as possible to ensure an
adequate stock of Council properties and maximise rental income.
31 March 2025
Review and strategically plan both proactive planned preventative
maintenance and reactive repairs to public buildings in Renfrewshire
including schools.
Ensure Renfrewshire’s public building estate (circa 230 buildings) is
compliant with all required statutory legislation.
31 March 2025
Continue to review and deliver an electronic job management and
stores system.
Ensure that the service has robust job management information and
an effective stores management process 31 December 2024
Lead and drive the Strategic Property Review across Renfrewshire
Council’s estate.
The review will identify key parts of the estate that may not be
financially viable for the Council and lead to planning with
communities for the building to be used in different ways e.g.
Community Asset Transfer
31 March 2025

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Delivering the Council Plan - PLACE
What will we do? What difference will we make? When will we do it by?
Work with Savills to produce a robust business plan that looks at the
short medium and long term for Building Services.
Building Services has not had a Business Plan since 2013 – 2016. By
devising and delivering a Business Plan, this will detail the current
staffing and work undertaken by Building Services but also look to
the next 3 years and set out plans including budgets and workforce
planning.
31 March 2025
Develop and focus on repairs and compliance - short, medium and
long term plan on property portfolio.
Renfrewshire Council has a large building portfolio that is currently being
reviewed under the Strategic Property Review. Given the current
economic climate and limited budget, Officers require to set short,
medium and long term goals, set priorities to ensure that the property
portfolio is maintained in an appropriate condition for the services within.
31 March 2025
Continue to develop large capital projects, including schools for
Renfrewshire Council.
Facilities and Property Services deliver many of the Council’s large capital
projects having recently completed the Paisley Town Hall, Paisley Learning
and Cultural Hub and the Paisley Arts Centre. By project managing and
delivering these projects, this will allow Officers to have oversight of
delivery and report them to appropriate Boards.
31 March 2025

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Delivering the Council Plan - PLACE
Performance Indicators Reporting Frequency
% of Overall repairs completed within time by building services Quarterly
Average length of time taken to complete non-emergency repairs – public buildings Quarterly
% of compliance tasks undertaken per year –Statutory compliance for public buildings Quarterly

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Delivering the Council Plan - ECONOMY
What will we do? What difference will we make? When will we do it by?
Provide employment, training and apprenticeship opportunities for
identified groups of young people in Renfrewshire
Young people and people with vulnerabilities will have opportunities
to enhance their chances of employment 31 March 2025

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Delivering the Council Plan - FAIR
What will we do? What difference will we make? When will we do it by?
Work with Children’s Services/pupils to enhance dining experience and
develop the menus to be more attractive whilst meeting requirements
of the Nutritional Requirements for Food and Drink in Schools
(Scotland) Regulations 2020.
Increase school meals uptake of both UFSM and FSMs, resulting in
increase in income 31 March 2025
Work with Childrens Services to provide a healthy breakfast to school
pupils where possible. Help to enhance the learning experience for pupils. 31 March 2025
269K capital investment from Scottish Government to enhance the
dining experience in preparation for eligibility of the Scottish child
payment for the entitlement free universal school meals for P6 and P7. 
Continue to collaborate with Property and Technical to plan
improvements across in up to 5 schools.
Increasing the number of production cooking kitchens, improving the
quality of food, providing the opportunity to engage with pupils to
increase uptake 31 August 2025

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Delivering the Council Plan - FAIR
Performance Indicators Frequency
% uptake of free school meals in primary schools Quarterly
% uptake of free school meals in secondary schools Quarterly

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Delivering the Council Plan – LIVING OUR VALUES
What will we do? What difference will we make? When will we do it by?
Provide our employees with the appropriate support to manage their
attendance, health and wellbeing
Sickness absence levels and costs will be minimised
31 March 2025
Better use of data and technology to improve services performance
and delivery
Service delivery is improved, and resources allocated more efficiently
and effectively 31 March 2025
Implement the next phase of transformation as part of Right for
Renfrewshire (Council Plan)
The service will play its role in delivering cross cutting change 31 March 2025
Engage and participate in trauma informed and responsive
Renfrewshire programme.
We understand what trauma is, and how it affects people, so we will
now work differently:Learning and working together to co-create fair
and helpful collaborations to support healing and recovery with
people affected by trauma.Progress towards and achievement of
improvement outcomes for people, systems and services as detailed
of five strategic themes and outcomes in trauma-informed and
responsive Renfrewshire programme
31 March 2025
Work with Services across EH&I to support further digitisation and
business improvement of our processes to meet the needs of our
customers.
This approach will continue to increase the number of processes
available to our customers at a time and way which suits them, or
which are undertaken in a modern, digital way, ensuring efficient use
of resources.
31 March 2025

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Delivering the Council Plan – LIVING OUR VALUES
What will we do? What difference will we make? When will we do
it by?
Continue to develop new approaches to staff communication and
engagement across all areas of the service
Staff will have greater opportunities to input to the future operation of the
service
31 March 2025
Ensure robust and up to date business continuity arrangements are in
place
Services will be able to identify critical functions and the resources required
to recover from disruptive events.
31 March 2025
Embed the enquiry systems for public and elected members across
Environment, Housing & Infrastructure services
Services will be able to identify emerging issues and provide an efficient and
timeous enquiry system
31 March 2025
Review Health & Safety and Risk Assessments Health and Safety and Risk Assessment are managed more effectively 31 March 2025
Ensure robust financial monitoring Services will be able to monitor and plan their resources more efficiently 31 March 2025
Review and maintain continuous improvement frameworks Quality assurance will be undertaken; actions from the Best Value Audit
report delivered, health & safety, staff and customer service accreditations
maintained
31 March 2025
Support the Council in developing New Ways of Working
(Council Plan)
This will improve the accessibility and equipment in our workspaces and
meeting rooms, as well as improvements in technology to improve
collaborative working
31 March 2025
Develop and undertake a Strategic Property Review of Council
operational, non-operational and surplus assets (Council Plan)
This will ensure our properties are demand led, efficientandfinancially
sustainable
31 March 2025

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Delivering the Council Plan – LIVING OUR VALUES
Performance Indicator Frequency
Average number of work days lost through sickness absence per employee (FTE) (cumulative) Quarterly
% of members enquiries completed within timescale Quarterly
% of front line resolutions dealt with within timescale Quarterly
% of complaint investigations completed within timescale Quarterly
% of FOI requests completed within timescale Quarterly

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Delivering the Council Plan – Cross cutting theme
What will we do? What difference will we make? When will we do it
by?
E,H&I will work towards keeping The Promise We will actively engage with any future planned activity around the
implementation of The Promise Plan 24-30 (expected June 2024) in
relation to the work of E,H&I.
Continue to support the work of Renfrewshire’s Promise, the work of
Renfrewshire’s Promise Team, Renfrewshire’s Promise Oversight Group.
We will support any council initiatives around the recruitment of Care
Experienced young people into our service.
31 March 2025
Deliver a programme of engagement with schools, parents, and pupils,
encouraging participation in the development of school meal menus.
School meal uptake will increase, resulting in more children and young
people taking healthy meals.
31 March 2025
Consider implementing robotics for cleaning Secondary schools to
improve the service provided.
Reduce overheads and minimise the impact of staff absence. 31 March 2025
IMPROVING OUTCOMES FOR CHILDREN AND FAMILIES
‘Across all of our work and all of our efforts, we hope for loving and happy lives for Renfrewshire’s children – working together to get it right for children, families and
communities – protecting, learning, achieving and nurturing. Every priority of this Council Plan will contribute to improving the lives of Renfrewshire’s children and
their families. It is our fundamental duty as an organisation and our shared responsibility as citizens of this place to ensure that our children inherit a Renfrewshire
where their wellbeing is nurtured, their futures are bright, and their environment is safe and healthy.’

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Environment, Housing &
Infrastructure 
Service Improvement Plan 2024 – 27
For more information, please contact:
douglas.morrison@renfrewshire.gov.uk