Agenda Document Pack - Ayrshire Shared Services Committee - 19/05/2023
North Ayrshire Council · 19 May 2023
Back to Ayrshire Shared Services Committee — 19 May 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Shared Services Committee A Meeting of the Ayrshire Shared Services Committee will be held in the William Murdoch Room, East Ayrshire Council Headquarters, London Road, Kilmarnock, on Friday, 19 May 2023 at 10:00 to consider the undernoted business. Meeting Arrangements - Hybrid Meetings This meeting will be held on a predominantly physical basis but with provision, by prior notification, for remote attendance by Elected Members in accordance with the provisions of the Local Government (Scotland) Act 2003. The proceedings will not be live-streamed to the internet, but a physical public gallery will be available to the press and public. 1 Apologies 2 Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda. 3 Previous Minutes The accuracy of the Minutes of the last meeting of the Joint Committee held on 10 March 2023 will be confirmed and the Minutes signed in accordance with Paragraph 7(1) of Schedule 7 of the Local Government (Scotland) Act 1973. 4 Ayrshire Roads Alliance - Update on Performance Scorecard Submit report by the Head of Roads (Ayrshire Roads Alliance) on progress made to date against the Performance Scorecard (copy enclosed). 1
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 5 Ayrshire Roads Alliance - Risk Report and Register Submit report by the Head of Roads (Ayrshire Roads Alliance) on the management of risk associated with the Ayrshire Roads Alliance (copy enclosed). 6 Ayrshire Roads Alliance - Service Plan 2023/24 Submit report by the Head of Roads (Ayrshire Roads Alliance) seeking approval for the Ayrshire Roads Alliance Service Plan for 2023/24 (copy enclosed). 7 Roadworks Programme 2023/24 Submit report by the Head of Ayrshire Roads Alliance on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2023/24 (copy enclosed). 8 Rotation of Joint Committee The Joint Committee is invited to note that the chairing and administration of its meetings will, in terms of the Minute of Agreement, rotate to East Ayrshire Council from June 2023 9 Urgent Items Any items which the Chair considers to be urgent. 2
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Shared Services Committee Sederunt North Ayrshire Council Marie Burns Joe Cullinane Scott Davidson Tom Marshall East Ayrshire Council Neal Ingram Barry Douglas Douglas Reid Neill Watts South Ayrshire Council Alec Clark William Grant Bob Pollock Philip Saxton Chair: Apologies: Attending: 3
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Ayrshire Shared Services Joint Committee 10 March 2023 At a Meeting of Ayrshire Shared Services Joint Committee at 10.00 a.m. involving a combination of participation by remote electronic means and physical attendance within the Council Chambers, East Ayrshire Council Headquarters, Kilmarnock Present (Physical Participation) Councillors Douglas Reid and Neal Ingram (East Ayrshire Council); and Councillor Philip Saxton (South Ayrshire Council). Present (Remote Electronic Participation) Councillors Barry Douglas and Neil Watts (East Ayrshire Council) and William Grant and Bob Pollock (South Ayrshire Council). In Attendance (Physical Participation) K. Braidwood, Head of Roads, C. Knape, Strategic Manager Network and Transportation and T. Mackin, Strategic Manager Business Support (Ayrshire Roads Alliance); P. Whip, Group Finance Manager and ICT and S. Nelson, Committee Services Officer (East Ayrshire Council); and M. Anderson, Senior Manager (Committee and Member Services) (North Ayrshire Council). In Attendance (Remote Electronic Participation) K. Kelly, Depute Chief Executive (East Ayrshire Council). Chair Councillor Douglas Reid in the Chair. Apologies Councillors Marie Burns, Joe Cullinane, Scott Davidson and Tom Marshall (North Ayrshire Council) and Alec Clark (South Ayrshire Council). 1. Introductory Remarks In the absence of the Chair, and given that there were no items of business on the agenda for which North Ayrshire Council Elected Members were required to attend, Councillor Douglas Reid was appointed to chair the meeting. 2. Declarations of Interest There were no declarations of interest in terms of Standing Order 11 and Section 5 of the Councillors' Code of Conduct. Agenda Item 3 5
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3. Temporary Traffic Regulation Orders The Committee received a presentation by the Head of Roads and the Strategic Manager Business Support (Ayrshire Roads Alliance) on a new digital platform developed by the ARA with True View Visuals for processing requests for Traffic Regulation Orders and Notices. The presentation highlighted: • the benefits of this unique online system in terms of streamlining processes, generating public notices and mapping, and tracking the status of requests; • other potential applications of the platform, such as skip permits; • potential income generation arising from marketing the system to other agencies; and • the ARA’s success in being named as finalists in the APSE Highway Maintenance Innovation category Members asked questions, and received clarification, on the following: • anticipated changes in the role of local newspapers, with a trend towards titles moving online; • the scope to develop the platform for use with other types of permit; • the current status of the platform, which went ‘live’ in November 2022; and • planned refinements to the mapping tool, to take account of one-way systems when setting diversions and allow for the identification of secondary diversions. Noted. 4. Ayrshire Roads Alliance – Revenue Financial Monitoring Report Submitted report by the Chief Financial Officer and Head of Financial and ICT on the Ayrshire Roads Alliance revenue budget monitoring position for the year to 31 December 2022. Appendices 1 and 2 to the report provided the split between strategic and local service delivery and the financial monitoring report, respectively. Members asked questions, and received clarification, on the following; • whether additional funding identified in East Ayrshire Council’s recent budget- setting had been taken into account, or if this would be reflected in future reporting; • anticipated changes in respect of contract costs; and • the COSLA position in terms of parking fine levels; It was agreed (a) to note the financial management position of the Ayrshire Roads Alliance; (b) to request a further financial update at the next meeting of the Joint Committee; and (c) otherwise, to note the content of the report. 6
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5. Ayrshire Roads Alliance – Risk Report and Register Submitted report by the Head of Roads (Ayrshire Roads Alliance) on the management of risk associated with the Ayrshire Roads Alliance. The risk Scoring Matrix and Ayrshire Roads Alliance Risk Register were set out at Appendices 1 and 2 to the report, respectively. It was agreed (a) to note the risk register presented at Appendix 2 to the report; (b) to continue to receive updates on progress; and (c) otherwise, to note the content of the report. The risk scoring matrix and Ayrshire Roads Alliance Risk Register were set out at Appendices 1 and 2 to the report, respectively. 6. Ayrshire Roads Alliance – Improvement Action Plan Submitted report by the Head of Roads (Ayrshire Roads Alliance) on the management of the Improvement Action Plan with the Ayrshire Roads Alliance. The Improvement Action Plan was set out at Appendix 1 to the report. Members asked questions, and received clarification, on the following: • whether the support of Transport Scotland could be sought for the Bellfield Interchange and Active Travel Prestwick projects, which had received positive feedback from the Scottish Government and could the subject of bids to the next cycle of Levelling Up funding, but which had not been successful under STPR2; • the position with regard to the A70 and A71, which were designated as local routes, notwithstanding their strategic importance to Ayrshire; • recent discussion at the Ayrshire Regional Economic Joint Committee on the importance of transportation and infrastructure to economic strategy; and • the value of the three Ayrshire authorities working together to look at transport links (including roads, ports and rail) and present a business case for Ayrshire Growth Deal support The Head of Roads (Ayrshire Roads Alliance) undertook to write to Transport Scotland on behalf of the Committee in support of the Bellfield Interchange and Active Travel Prestwick projects. It was agreed (a) to note the Improvement Action Plan set out at Appendix 1 to the report; (b) to continue to receive updates on progress; and (c) otherwise, to note the content of the report. 7
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7. Roadworks Programme 2022/23 Submitted report by the Head of Roads (Ayrshire Roads Alliance) on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for the financial year 2022/23. The South and East Ayrshire Council Programmes of Works 2022/23 were set out at Appendices 1 and 2 to the report, respectively. Appendix 3 provided information on EV Infrastructure. Members asked questions, and received clarification, on the following; • the impact of budget constraints on road improvements/repairs and the need for reassurance that project which had been delayed in previous years would be progressed as a priority; and • work to identify more effective materials for use in patch repairs and the challenges around this, in terms of the overall condition of roads It was agreed (a) to note the Ayrshire Roads Alliance works completed in 2022/23 as set out in the report and its appendices; and (b) otherwise, to note the content of the report. 8. Ayrshire Roads Alliance – Update on Performance Scorecard Submitted report by the Head of Roads (Ayrshire Roads Alliance) on the progress made to date against the Performance Scorecard. The detailed Performance Scorecard monitoring report was set out at Appendix 1 to the report. A Member referred to the discount scheme recently introduced by South Ayrshire Council to promote the early payment of invoices and received clarification that work was underway to explore the scope for the ARA to introduce a similar scheme. It was agreed (a) to note the Performance Scorecard information presented in the report and its appendix; (b) to continue to receive the Performance Scorecard updates; and (c) otherwise, to note the content of the report. 9. Date of Next Meeting The Senior Manager (Committee and Member Services) (North Ayrshire Council) invited the Committee to consider rescheduling the next meeting due to take place on 28 April 2023, in order to accommodate a meeting of the COSLA Leaders. The Committee agreed that the next meeting be re-scheduled to take place at 10.00 a.m. on Friday 19 May 2023. The Meeting ended at 11.10 a.m. 8
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 19 May 2023 Report by the Head of Roads - Ayrshire Roads Alliance _____________________________________________________________ SUBJECT: AYRSHIRE ROADS ALLIANCE UPDATE ON PERFORMANCE SCORECARD ______________________________________________________________ PURPOSE OF REPORT 1. The purpose of this Report is to advise the Joint Committee regarding the progress made to date against the Performance Scorecard. RECOMMENDATIONS 2. It is recommended that the Joint Committee: i Notes the performance scorecard presented in this report; ii Continues to receive the performance scorecard updates; and iii Otherwise, notes the content of the report. BACKGROUND 3 The purpose of the performance management and benchmarking is to work collaboratively to deliver tangible and sustained improvements within the Ayrshire Roads Alliance in order to manage the on-going development and delivery of benchmarking frameworks. 4. Improved performance management is fundamental to supporting the Ayrshire Roads Alliance. This drives change and improvement within the fully integrated roads service and support improved outcomes, better performance, and more effective use of resources. 5. The Performance Indicators are regularly refreshed when new useful performance measures are introduced by the Ayrshire Roads Alliance or there is an agreement to include a specific indicator. This will be a regular item for the Ayrshire Shared Service Joint Committee to review. MAIN REPORT/MAIN ISSUES 6. This scorecard is collated by the Business Support Manager and used to: • monitor the progress in meeting the Ayrshire Roads Alliance’s objectives; Agenda Item 4 9
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• help managers to have performance-related conversations with staff; and • identify any problem areas that need addressed. 7. Some indicators are collated at different frequencies and so these will be included as appropriate. 8. The Performance Scorecard is presented in Appendix 1. Commentary against the specific red and amber performance measures are included in Appendix 1. There are a number of green performance measures which should be highlighted, especially: • Finance with respect to the percentage of invoices paid within 30 calendar days. This is currently at 99% for this financial year. • Priority 1 and Priority 2 Faults – with respect to the percentage of priority 1 and 2 faults completed within timescale. This is currently above target for this financial year. • Safety Inspections – with respect to the percentage of safety inspections completed within the timescale. The service has achieved an average of 98% for this financial year. 9. The Process Improvement and Integration Plan continues to identify improvements to a number of existing processes for re-design within The Ayrshire Roads Alliance. POLICY/COMMUNITY PLAN IMPLICATIONS 10. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 11. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’. LEGAL IMPLICATIONS 12 The Performance Scorecard summarises the pertinent Statutory Performance Indicators and this does not replace the existing statutory returns for performance information. HUMAN RESOURCES IMPLICATIONS 13 The Performance Scorecard has no direct impact on human resources. 10
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EQUALITY IMPACT IMPLICATIONS 14 The Performance Scorecard complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. FINANCIAL IMPLICATIONS 15 The Performance Scorecard facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. RISK IMPLICATIONS 16. The Performance Scorecard assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. TRANSFORMATION STRATEGY 17 This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. • “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision throughout East Ayrshire. Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 11
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2014/16 2015/17 2016/18 2017/19 2018/20 2019/21 2021/22 2013/15 2014/16 2015/17 2016/18 2017/19 2018/20 2019/21 2021/22 2014 2015 2016 2017 2018 2019 2020 2021 % of A Class roads that should be considered for maintenance 27.06% 21.30% 19.10% 19.80% 21.20% 23% 22.10% 17.20% 42.20% 40.50% 38.60% 38.20% 36.10% 34.40% 34.10% 28.90% Number of people killed or seriously injured in road accidents per 100,000 population 25 29 29 33 59 46 36 36 % of B Class roads that should be considered for maintenance 31.89% 34.20% 34.00% 35.70% 32.20% 32.50% 32.60% 26.80% 50.40% 48.90% 43.90% 40.70% 38.10% 36.90% 37.30% 34.40% Number of slightly injured casualties per 100,000 population 147 176 138 150 181 86 65 49 % of C Class roads that should be considered for maintenance 34.22% 40.30% 38.50% 40.50% 40.60% 38.80% 33.50% 29.50% 49.50% 43.90% 40.20% 41.40% 42.40% 42.20% 40.80% 37.90% % of unclassified roads that should be considered for maintenance 39.84% 44.90% 45.60% 44.00% 43.70% 42.10% 42.30% 40.90% 42.00% 43.30% 43.30% 41.40% 42.90% 42.30% 43.30% 42.90% Overall % of road network that should be considered for maintenance - 39.40% 39.10% 39.00% 38.40% 37.80% 36.80% 33.80% 45.00% 44.10% 42.30% 41% 41.30% 37.80% 40.90% 34.20% MONTHLY PERFORMANCE INDICATORS APSE Average Target Current Status Mar MONTHLY PERFORMANCE INDICATORS APSE Average Target Current Status Mar No of invoices paid within 30 days 1689 Average days lost per employee - - 1.34 No of Invoices Received 1705 % of invoices paid within 30 days 99% Visits to the ARA Website every month - 49,000 per annum 9,641 Average Year to date of Number of Invoices paid within 30 days 99% No of Twitter Followers every month - 4,431 Monthly visits to the website from social media - 1,800 per annum 986 Number of ARA Safety Inspections Completed within Timescale 47 Number of ARA Safety Inspections Scheduled 47 % of ARA Safety Inspections Completed within timescale 100% Number of Health and Safety Incidents Reported to the Health and Safety Section 4 Average Number of days to report an incident to the Health and Safety Section 2 Target Current Status Mar Target Current Status Mar Comments Target Current Status Mar Target Current Status Mar Number of Public Liability claims closed 16 9 Number of Public Liability claims received 10 8 Total number of open claims 49 43 Number of Public Liability Claims that were successful 1 0 % of Public Liability Claims that were successful 6% 0% Number of Principal Bridge Inspections - 0 0 0 3 Number of Priority 1 Road Emergency defect repairs made safe within 2 hours 2 12 Number of Street Lighting repairs completed within 7 working days 87 71 Number of Priority 1 Repair Lines issued 2 16 Number of Street Lighting Repair Lines Issued 90 71 AYRSHIRE ROADS ALLIANCE PERFORMANCE SCORECARD DETAILED MONITORING REPORT UPDATE : JOINT COMMITTEE - 19 MAY 2023 There will be occasions when there are more Inspections completed in one month than another but over the year the service is still on target. WELL ENGAGED APSE Average ABSENCE MONITORING 36 36 62 - 100% AYRSHIRE ROADS ALLIANCE SOUTH AYRSHIRE COUNCIL Comments STREET LIGHTING 100% ROADWORKS PROGRAMME BRIDGES Physical % of Roadworks Programme Completed 100% 100% 95% 62 EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL APSE Average MONTHLY PERFORMANCE INDICATORS 26 FINANCE ANNUAL PERFORMANCE INDICATORS (CALENDAR YEAR) ANNUAL PERFORMANCE INDICATORS (FINANCIAL YEAR) 98% AYRSHIRE ROADS ALLIANCE - Comments AYRSHIRE ROADS ALLIANCE Comments EAST AYRSHIRE COUNCIL 2 63 37 95% 88%75% 100% - PUBLIC LIABILITY CLAIMS MONTHLY PERFORMANCE INDICATORS APSE Average - - FACETIME PRIORITY 1 FAULTS - Number of General Bridge Inspections Number of Special Bridge Inspections - - - HEALTH AND SAFETY 92.02% - - 100% EAST AYRSHIRE COUNCIL 75% -- 91.20% Number of staff who have received annual FACETIME review 21% 5% SOUTH AYRSHIRE COUNCIL - X0A1HX0A3HX0A4H 12
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Target Current Status Mar Target Current Status Mar Comments Target Current Status Mar Target Current Status Mar Comments EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL APSE Average MONTHLY PERFORMANCE INDICATORSMONTHLY PERFORMANCE INDICATORS APSE Average EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL % of Priority 1 Road Emergency defect repairs made safe within 2 hours 100% 75% % Street Lighting repairs completed within 7 working days 97% 100% Number of Priority 2 Road Emergency defect repairs made safe within 5 working days 11 55 Number of Traffic light repairs completed within 48 hours 12 23 Number of Priority 2 Repair Lines issued 14 89 Number of Traffic light repair lines issued 12 23 % of Carriageway Priority 2 Defects repaired within 5 working days 79% 62% % of Traffic light repairs completed within 48 hours 100% 100% Number of Stage 1 Complaints responded to within allotted timescales 0 0 Number of enquiries responded to within allotted timescales 48 16 Numer of Stage 1 Complaints received 0 0 Number of enquiries received 53 31 % of Stage 1 Complaints responded to within allotted timescales - - % of enquiries responded to within allotted timescales 90% 52% Number of Stage 2 complaints responded to within allotted timescales - 0 0 Number of Stage 2 complaints received 0 0 Number of FOI & EIR requests responded to within 20 working days 14 9 % of Stage 2 complaints responded to within allotted timescales - - Number of FOI & EIR requests received 14 9 % of FOI & EIR requests responded to within 20 working days 100% 100% Number of parking appeals accepted 41 56 Number of parking appeals received 95 132 % of parking appeals accepted 43% 42% Officers are reminded of the importance of responding to enquiries within timescales TRAFFIC 100% 88.23% 95% 95% 80%- 100% ENQUIRIES 83.44% 80% 88.52% 100% FREEDOM OF INFORMATION COMPLAINTS PRIORITY 2 FAULTS 100% 76.23% 50%50% PARKING - ---- 100% 100% X0A0HX0A2HX0A5HX0A6H X0A7H 13
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 19 May 2023 Report by the Interim Head of Roads - Ayrshire Roads Alliance _________________________________________________________________ AYRSHIRE ROADS ALLIANCE RISK REPORT AND REGISTER _________________________________________________________________ PURPOSE OF REPORT 1. The purpose of this Report is to advise the Joint Committee on the management of risk associated with the Ayrshire Roads Alliance. RECOMMENDATIONS 2. It is recommended that the Joint Committee: i. Notes the risk register presented in this report; ii. Continues to receive updates on progress; and iii. Otherwise, notes the content of the report. BACKGROUND 3. A report detailing the general approach to the Risk Report and Risk Register was presented to the Joint Committee on 21 August 2014, where it was agreed that the Risk Report and Risk Register would be a standing item on the agenda. This would ensure that the risks are monitored and scrutinised at a minimum of a quarterly basis. MAIN REPORT/MAIN ISSUES 4. The management of risk aims to enable confident decision taking on risk and innovation, reduce waste and inefficiency, and lead to fewer unanticipated problems and crises that could undermine the performance and operation of the Ayrshire Roads Alliance. 5. The Risk Register is now in a new and improved format which will make it easier to review the individual risks which are now in a colour coded format. 6. The resulting revised risk register is contained in Appendix 2. There has been one update to the Risk Register since the last Joint Committee. 69 – Avian Flu - Supporting SAC in lifting bird carcasses. Agenda Item 5 15
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The revised risk register illustrates the red, amber and green status and also illustrates whether the risk severity relates to time, indicated by [T] or cost, indicated by [C]. POLICY/COMMUNITY PLAN IMPLICATIONS 7. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 8. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’. LEGAL IMPLICATIONS 9. The Risk Register is a management tool and this will not replace the existing statutory returns for risk and performance related information. HUMAN RESOURCES IMPLICATIONS 10. The Risk Register has no direct impact on human resources. EQUALITY IMPACT IMPLICATIONS 11. The Risk Register complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. FINANCIAL IMPLICATIONS 12. The Risk Register facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. RISK IMPLICATIONS 13. The Risk Register assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. TRANSFORMATION STRATEGY 14. This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. 16
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• “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision throughout East Ayrshire. Kevin Braidwood Head of Roads – Ayrshire Roads Alliance 4 May 2023 BACKGROUND PAPERS None LIST OF APPENDICES 1. Risk Register Scoring Matrix 2. Ayrshire Roads Alliance Risk Register Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 17
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Appendix 1: Risk Register Scoring Matrix The Risk Matrix for deciding each of the risk factors (Likelihood x Severity) in a 5 by 5 matrix are illustrated in Table 1 below: Table 1: Risk Factors in Practical Form Following on from Table 1, the following Summary Risk Profile is colour coded to highlight the risk classification: Table 2: Summary Risk Profile Assessed Risk (LxS) Action Required Low Risk: 1 to 4 Acceptable/ can be accepted provided risk is managed. Medium Risk: 5 to 12 Undesirable/ must be avoided if reasonably practicable. High Risk: 15 to 25 Unacceptable risk - must be eliminated or moved to a lower level. Rare (1) Unlikely (2) Possible (3) Likely (4) Almost Certain (5) Catastrophic (5) 5 10 15 20 25 Very Serious (4) 4 8 12 16 20 Moderate (3) 3 6 9 12 15 Minor (2) 2 4 6 8 10 Insignificant (1) 1 2 3 4 5 Risk Likelihood Risk Severity 18
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER NOTE: The Risk rating will be influenced by considering a combination of event effects Such as associated cost, event duration, and organisational reputation. The table below will provide some assistance with risk rating. Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 1 Personnel Shortage due to: Pandemic Event Loss of trained and competent personnel from all sections within ARA due to pandemic event. Business continuity plans in place (BUS-12, 13, & 14) to manage all ARA mission critical activities. Number of employees working from home significantly increased to minimise medium / long term disruption of service. Operational Personnel - re-assigned to other duties within the Council. Relaxing of UK driving regulations to maximise decreased LGV driver numbers. Additional usage of external contractors to ensure essential services / works programme targets are met. Covid safe workplaces / sites established to accommodate reduced number of staff. Further mitigation measures developed as national guidance information becomes available. 3 4 12 [T] All Service Managers Head of Roads – Ayrshire Roads Alliance Further control measures to be developed/implemented as situation develops. 4/5/23 2 Fuel Shortage Loss or restriction due to relief events. Relief Event: Any event that has an effect on the cost of performing the Services, or the date of their completion, including the occurrence of risks both foreseen and unforeseen e.g. industrial action. Mitigation measures in place to prioritise front line services as detailed in the specific Business Continuity Plans for offices and depots. 3 3 9 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Continuation of public support will be dependent on outcomes, though expect some mixed reaction. 4/5/23 To calculate the risk rating, multiply the Likelihood x Severity. Example…. Possible (3) X Significant (3) = Medium Risk Critical (5) Severe (4) Significant (3) Marginal (2) Insignificant (1) SEVERITY INDEX LIKELIHOOD INDEX Highly probable (5) 25 20 15 10 5 Probable (4) 20 16 12 8 4 Possible (3) 15 12 9 6 3 Unlikely (2) 10 8 6 4 2 Very Unlikely (1) 5 4 3 2 1 Incident Severity Cost (£) [C] Time [T] Reputation Min Max Min Max Insignificant (1) £0 £10,000 0 1 day Councillors/CEO Marginal (2) £10,001 £50,000 1 day 2 weeks Local Media Facebook etc. Significant (3) £50,001 £500,000 2 weeks 1 month Local Newspaper Severe (4) £500,001 £1,000,000 1 month 3 months National Newspaper Catastrophic (5) £1,000,001 >£1,000,001 3 months > 6 months National News (TV) KEY High Risk (16 – 25) Risks are not acceptable under any circumstances. Immediate action required Medium Risk (8 – 15) Additional controls measures may be required. Low Risk (1 – 6) Continue to monitor as part of review process or where changes occur. Appendix 2 19
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 3 Failure to align with Budget requirements Level of investment required in road repairs and resurfacing and resulting cost of treatment higher than anticipated. Reduced budget could lead to the deterioration in the roads network, an increase in accidents, and insurance costs. Loss of parking income as a result of changing behaviour / work patterns due to Covid. Uniform claims handling system aligned with the Roads Inspection and Maintenance policy. Appropriate financial and performance monitoring arrangements in place to mitigate the risk. Regular meetings with and within partners Councils to advice on further resource and funding requirements. 2 4 8 [C] Business Support Manager Head of Roads – Ayrshire Roads Alliance Adequate control measures are in place, specifically, monthly meetings held with budget holders to review revenue budget and take appropriate corrective actions to bring budgets within tolerance limits. Monthly meeting with service managers to review capital budgets and programmes. 4/5/23 4 Adverse Weather Lack of trained and competent personnel including operatives and drivers to provide full complement required to fulfil all gritting routes due to lack of volunteers for existing staff, flu pandemic, mass resignation, strike action and breach of Working Time Directive and Driver Hours Legislation. Procedures in place to manage a short / medium disruption of Driver / Operative Personnel including banking workers and overtime working as required. Over the long term there would be recruitment / procurement of the necessary experience to fill the gaps. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Rolling programme established to ensure ongoing Health and Safety training. Appropriate and applicable checks are conducted on all new drivers to ensure that all reasonable precautions are taken to safeguard the ‘O’ licence, insurance payments and reputation. The service has extended the use of external companies to provide the winter service to increase resilience 4/5/23 5 Loss of Street Lighting & Traffic Signals Extended loss of Public Electricity supply creating issues with Street Lighting and Traffic Signals Some temporary traffic signals will be provided at key locations determined by the Traffic Management Section should these issues arise. Temporary traffic signals deployed by RMU. Contingency measures detailed in Business Continuity Plans. 3 3 9 [T] Traffic & Road Safety Manager Head of Roads – Ayrshire Roads Alliance We consider that the overall risk is low due to the mitigation measures that are in place 4/5/23 6 Transfer of Shared Services – Ayrshire Roads Alliance Any failure in Service provision would adversely affect the resilience of the Roads services. Extensive negotiations have taken place to ensure that the proposed joint service meets stakeholders needs 2 2 4 [T] Business Support Manager Head of Roads – Ayrshire Roads Alliance The new service is over five years old and it is considered that the initial transfer of the shared service has been completed. Nevertheless there will always remain issues on transfer issues which may still arise. 4/5/23 7 Council’s Waste Transfer Licence Loss off / restrictions on waste transfer licence for all depots Robust management systems and procedures in place to comply with Environmental legislation, permit conditions and health and safety 2 3 6 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance We consider the overall risk is low, due to the current waste management systems in operation. 4/5/23 8 Failure to provide an adequate Failure to provide an adequate Risk based approach and Inspection System in accordance with the approved, There are procedures in place to manage this process: 2 4 8 [T] Service Managers Head of Roads – Ayrshire Roads Alliance Following implementation of the Inspection Manual: Road Safety Inspections and defect categorisations from 4/5/23 20
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review Roads Inspection System Inspection Manual: Road Safety Inspections and defect categorisations.in accordance with the Well-Managed Highway Infrastructure: A Code of Practice. 1. Short term by prioritising and reducing other works activities and realigning budgets; 2. Medium / long term there would be a request for additional budgets; 3. Operatives can be assigned from other duties and overtime working approved. 1st April 2019 in accordance with the Well-Managed Highway Infrastructure: A Code of Practice the Ayrshire Roads Alliance a) Inspects the entire road network within East Ayrshire and South Ayrshire, with performance in relation to the percentage of safety inspections carried out within the timescale being reported to the Joint Committee under the Performance Scorecard standing item on the agenda. b) Categorise defects in accordance with a risk based approach ranking defects one to four as detailed in the Inspection Manual: Road Safety Inspections and defect categorisations c) Issue repair lines for defects on carriageways and footways with target response times determined by the category of defect, as identified in the Inspection Manual: Road Safety Inspections and defect categorisations d) Complete the vast majority of Category 1 defects within the target response time of two hours. 9 Personnel Shortage Loss of trained and competent professional staff, through retirement. Procedures are in place to manage short term issues by prioritising and reducing other works activities and realigning budgets. 2 3 6 [T] Service Managers Head of Roads – Ayrshire Roads Alliance The staff numbers are reviewed whenever there are significant changes in staffing level. The Ayrshire Roads Alliance has Modern Apprentices who are providing a strong foundation for future staffing levels. 4/5/23 10 Personnel Shortage due to: Loss of trained and competent personnel including operatives and drivers due to mass resignation, strike action and Procedures are in place to manage a short / medium disruption of Technical / Supervisory / operational Personnel including re-assignment of 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance We consider overall risk is low due to a combination of recruitment and selection to fill existing vacancies. In 21
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review Strike Action Driver hour restrictions breach of Driver Hours Legislation duties and controlled overtime working as required. Over long term there would be recruitment / procurement of the necessary experience to fill the gaps. addition there is increased resilience form the external service providers for winter 4/5/23 11 Adverse Weather Reduction and /or loss of salt stock materials for Winter Service operations. There is adequate salt stock resilience and conservation control measures. Transport Scotland has strategic salt stock piles. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance The Service has a framework salt supplier with a 14 day call down delivery. There is a joint agreement with other Councils to share available salt stocks. The existing weather service provides long term forecast indicating extreme and prolonged weather conditions. 4/5/23 12 Business Continuity / Emergency Planning Incident affecting one or more of the Ayrshire Roads Alliance service functions (including ICT Failure). Business continuity plans developed for: Roads Maintenance (including the Winter Gritting Programme); Lighting Maintenance Unit; Network; Design and Traffic and Road Safety facilities within East Ayrshire and South Ayrshire. 2 4 8 [T] Business Support Manager Head of Roads – Ayrshire Roads Alliance The overall risk is high due to the unknown nature of such an incident and because of the potential reputational damage and adverse effect on the service delivery, including discharge of statutory responsibilities. 4/5/23 13 Benefits Realisation Ayrshire Roads Alliance does not deliver the expected benefits outlined in the Detailed Business Case of June 2013. Benefit Realisation Plan to track the delivery of each benefit and take corrective action where appropriate it has been developed. 2 3 6 [C] Service Managers Head of Roads – Ayrshire Roads Alliance The overall risk is medium due to the various reviews outlined in the Benefits Realisation Strategy and Plan now progressing towards fruition. Internal management reports to be prepared reflecting on progress against Benefits Realisation Strategy. As at 1 April 2018 had realised budget savings of £2.031m against a target of £1.510m 4/5/23 14 Performance Performance Metrics are missed. A standardised operational process and procedures has been developed to ensure efficient and effective processes and verification measures are in place. 1 4 4 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Performance metrics are reviewed and developed with the Pentana System being used to review performance. Performance is reviewed at every Management meeting. 4/5/23 15 Procurement Insufficient due diligence carried out by the Ayrshire Roads Alliance in the procurement of goods and services. Standardised processes and procedures have been developed to ensure efficient and effective processes and verification measures are in place. 1 4 4 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 16 Programme Management Programme scope, schedule, objectives, cost and deliverables are not clearly defined or understood. Clear definition of scope, schedule, objectives, cost, and deliverables through Service Improvement Plan, Benefits Realisation Strategy & Plan, and Customer Service Strategy. 1 4 4 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 22
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 17 Programme Management Estimating and / or scheduling errors. A Programme Plan has been developed which illustrates key activities, team, timing, milestones, and delivery of products. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 18 Programme Management Unplanned work that must be accommodated. Incorporate unplanned work within Programme Plan and minimise impact on delivery of products through parallel processes when feasible. 1 4 4 [C] Business Support Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 19 Programme Management Lack of co-ordination / communication Programme co-ordination and communication conducted in accordance with Programme governance structure and in accordance with PRINCE 2 principles. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 20 Programme Management Underestimated support resources or overly optimistic delivery schedule. Support resources and delivery schedule developed from robust Programme Plan and previous experience of similar Programmes. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Introduction of the appropriate Project Management software to deliver a unified programme across the Ayrshire Roads Alliance whilst utilising plant / resources efficiently. 4/5/23 21 Programme Management Unresolved Programme conflicts not escalated in a timely manner. Programme conflicts recorded in Issues Log and progressed in accordance with reporting arrangements for project team. 2 4 8 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 22 Programme Management Unanticipated escalation in Programme costs as a result of uncontrolled changes or continuous inflation of a project’s scope beyond initial remit. Escalation of Programme costs addressed through appropriate and applicable corrective actions and control measures. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 23 Programme Management Unanticipated delays in Programme timescale as a result of uncontrolled changes or continuous inflation of a project’s scope beyond initial remit. Delay of Programme timescale addressed through appropriate and applicable corrective actions and control measures. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 23
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 24 Programme Management Delay in earlier Programme phases jeopardises ability to meet programmed delivery commitment. Incorporate delays within updated Programme Plan and minimise impact on delivery of products through parallel processes when feasible. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 25 Programme Management Communication Strategy to engage public awareness not planned on a joint Ayrshire basis Ensure that a robust Communication Strategy and response network is developed during planning stages of Programme which incorporates sufficient key review stages to ensure effective communication of key messages regarding deliverables and progress. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed risk, hence reducing. 4/5/23 26 Programme Management Unforeseen agreements required to proceed with or conclude Programme. Engage all appropriate and applicable requirements to ensure that amicable arrangements are put in place. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 27 Programme Management Priorities change on existing service delivery. Ensure that changes on existing service delivery are communicated in accordance with the existing Service Level Agreement, namely that all parties agree and will abide by the philosophy of operating as a whole under the principle of what is best for the Council Tax payer, not necessarily the individual authority. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 28 Programme Management Inconsistent cost, time, scope and quality objectives resulting in time delays and further costs. Ensure that cost, time, and scope estimates along with quality objectives are evidence based on experience from previous comparable Programmes. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 4/5/23 29 Programme Management Affordability of future service payments. Ensure that East Ayrshire Council and South Ayrshire Council are fully aware of the budgetary implications required to meet the on-going cost of service provision, as detailed in the DBC, and have fully committed sufficient financial resources following Business Case sign-off. 2 4 8 [C] Head of Roads – Ayrshire Roads Alliance East Ayrshire Council and South Ayrshire Council Continue to present revenue financial monitoring report to Joint Committee. Four weekly meetings are held to discuss revenue and capital position of the Ayrshire Roads Alliance. 4/5/23 30 Programme Management Councils withdraw or cannot provide sufficient support, or agreed level of input is not provided resulting in Programme delays Early identification of problems, and dialogue with Council. 1 4 4 [T] Head of Roads – Ayrshire Roads Alliance East Ayrshire Council and South Ayrshire Council Managed Risk. 4/5/23 31 Council’s Operators Licence (‘O’ Licence) Loss off / restrictions on Council’s ‘O’ Licence. There are the correct management controls in place, and these are robust and appropriate. Paperwork 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Continue to work with fleet service in East Ayrshire Council. 4/5/23 24
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review issued to Road Traffic Commissioner for transfer of ‘O’ Licence. 32 Health & Safety / Risk & Insurance Insufficient investment, resources and on-going maintenance to resolve issues identified in Health & Safety surveys of depots are on- going. This also includes ensuring security is adequate. New harbour facility was constructed along with additional fencing, gates and stillage for timber. Dredging is carried out bi-annually. Works have been completed at lifeboat station and new sheet piling to be installed along timber jetty. The Ayrshire Roads Alliance operates from and manage risk of enforcement action and penalties should HSE become involved. Issues identified in Health and Safety Surveys are recorded on Issues Log along with corrective actions to rectify / bring up to the required standard. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance South Ayrshire Council continues to have ownership for and maintenance of depots/harbour within their area. Responsibility of funding the various mitigation actions identified in the Issues Log sits solely within the control of South Ayrshire Council. East Ayrshire Council has ownership and responsibility for their depots. 4/5/23 33 Development Control – Road Bonds Inadequate coupon values of Road Bonds exposes the Roads Authority to a potential shortfall if the roads works have to be completed by them in the event that a developer defaults. The coupon value of Road Bonds that are more than three years old are reviewed to determine their adequacy. Where a shortfall is identified, the developer will be advised to increase the value of the Road Bond held when an application is made for an extension to the Road Construction Consent (RCC), which is normally valid for three years. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance If the road authority is required to complete a development road then only the cost up to the value of the Road Bond can be recovered from the provider. Any shortfall has to be met by the roads authority. A complete review of the process of delivering road bonds has been completed 4/5/23 34 Connect Roads Residential loss of income to the Ayrshire Roads Alliance and expenditure incurred as a lighting maintenance subcontractor to Connect Roads on the M77/Southern Orbital, amount of exposure for Ayrshire Roads Alliance is up to £50,000 per year for the main contractor. Ayrshire Roads Alliance will reduce exposure by limiting the amount owing to us at any one time. Ayrshire Roads Alliance will insist on payment by contractual terms or stop doing the work. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 35 Bridges and Structures Inadequate inspection of bridges and culverts for deterioration due to aging, increased live loads, cracking, corrosion, environmental effects (freeze and thaw cycles) and fatigue All principal bridge inspections currently up to date in South Ayrshire, with a rolling programme being developed for East Ayrshire along with additional resource for principal inspection work. All General Bridge inspections are up to date across both East Ayrshire and 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance Bridges and culverts are defined as structures with a span in excess of 900mm. 4/5/23 25
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review South Ayrshire. Weak bridges are monitored on a regular basis. The Ayrshire Roads Alliance provides increased resilience in this matter. 36 Bridges and Structures Inadequate maintenance of structures, bridges and culverts due to aging, increased live loads, cracking corrosion, environmental effects (freeze and thaw cycles) and fatigue Rolling programme of repair, rehabilitation or replacement (for weak bridges) through Council Capital Budgets. 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance Bridges and culverts are defined as structures with a span in excess of 900mm. 4/5/23 37 Flooding Potential loss of all Grant Aided Expenditure funding for flooding mitigation schemes administered by SEPA. Seek capital funding from Council(s) for priority flooding mitigation schemes declared in Flood Risk Management Plan. 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance The Councils have a legal duty under the Flood Risk Management (Scotland) Act 2009 to implement flooding mitigation schemes declared in the Flood Risk Management Plan. 4/5/23 38 Flooding Receipt of less Grant Aided Expenditure funding than anticipated for flooding mitigation schemes administered by SEPA. Seek capital funding from Council(s) to bridge funding gap for flooding mitigation schemes declared in Flood Risk Management Plan. 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance The Councils have a legal duty under the Flood Risk Management (Scotland) Act 2009 to implement flooding mitigation schemes declared in the Flood Risk Management Plan. 4/5/23 39 Flooding Potential lack of sufficient funding for flooding mitigation schemes if cost of schemes exceeds Grant Aided Expenditure (GAE) due to Relief Events or Force Majeure. Seek capital funding from Council(s) to bridge funding gap for flooding mitigation schemes declared in Flood Risk Management Plan. 3 2 6 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance Only 80% of principal funding for flooding mitigation scheme. However increased costs due to relief events or force majeure is not funded. 4/5/23 40 Financial Potential swift decline in value of Pound Sterling due to Force Majeure or material adverse change resulting in increased costs in terms of fuel prices, interest rates and insurance premiums. Mitigation measures would be put in place to prioritise front line services as detailed in the specific Business Continuity Plans for office, depot and harbour, as applicable 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. The impact of the United Kingdom exit from the European Union has still to be evaluated. On- going discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 4/5/23 41 Contractual Agreement Potential swift decline in value of Pound Sterling followed by market volatility over the short to medium term resulting in suppliers and contractors terminating agreements due to Force Majeure or material adverse change. Mitigation measures would be put in place to prioritise front line services as detailed in the specific Business Continuity Plans for office, deport and harbour, as applicable. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. The impact of the United Kingdom exit from the European Union has still to be evaluated. On- going discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 4/5/23 26
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 42 GDPR The existing Data Protection Act 2018 was brought about by the General Data Protection Regulation (GDPR) which is an EU Regulation that sets out the changes that the UK will implement in a new Data Protection Act. Follow Corporate Procedures 3 3 9 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 43 Presence of Coal Tar within the carriageway network Coal Tar is a known material used in the construction of carriageways until the mid-80s and is now known as a carcinogen and hazardous waste material. Reduce the level of risk by coring all works prior to design. Ensure an appropriate solution within the design is prepared which is either to retain in-situ and record presence, or remove and dispose of in accordance with current guidelines. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk; Ayrshire Roads Alliance has a duty of care to all employees in accordance with the Health and Safety at Work Act 1974,Construction Design and Management Regulations 2015 and the disposal of hazardous waste. 4/5/23 44 Service The impact of the United Kingdom exit from the European Union Mitigation measures are in place to prioritise front line services as detailed in the specific Business Continuity Plans for office, depot and harbour as applicable. 4 3 12 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed risk. Ongoing discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 4/5/23 45 Transport Increased cost of vehicle maintenance due to lack of investment in fleet replacement To mitigate the risk of increased maintenance costs through lack of fleet investment a comprehensive maintenance programme is in place for all vehicles in addition to a vehicle replacement programme developed to identify the optimum life cycle for fleet. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 46 Transport Workshop performance and training levels Without appropriate level of performance and training provision there is a risk to operational performance for management of the fleet. To address this, performance levels are monitored on a daily and weekly basis and ongoing training is provided to staff for refresher training as well as familiarisation training on new fleet and plant vehicles. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 47 Transport Loss of trained and competent professional staff through retirement or turnover The movement of staff always has a chance of happening but to ensure the impact of this is minimised, an ongoing apprenticeship programme is in place with 2 apprentices in transport being trained in all aspects of fleet maintenance and repair. 3 4 12 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Due to retirements and staff leaving for better paid mechanic roles elsewhere the number of mechanics has fallen from 10 to 7. Multiple attempts have been made to recruit replacement mechanics with no success 4/5/23 27
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review so far. Changes have been made to the recruitment process in terms of information being made available as well as channels used to advertise such as a higher number of social media websites. This issue is being closely monitored and further action may be required. 48 Transport Loss of restriction of fuel due to any event that has an effect on the Services provision of fuel to departments, including the occurrence of risks both foreseen and unforeseen e.g. industrial action To mitigate the impact of losing access or having a restricted access to fuel, a contingency plan has been established which sets out the emergency management actions that will be taken that include designated fuelling stations and the prioritisation of fleet, putting non-essential vehicles off the road. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Further mitigation measures have recently been put in place to allow for fuel to be drawn manually should there be a prolonged loss of electrical supply to the fuel pumps. 4/5/23 50 Transport Loss off / restrictions on Councils O Licence A comprehensive maintenance regime has been established that follows all guidance from DVSA and the Traffic Commissioner to ensure that the O-Licence is protected. In addition, compliance activities are established and in place and a regular external audit is carried out by the Freight Transport Association every 2 years to ensure that all processes are performing to the required standard. 1 5 5 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 51 Transport Loss of operational base for any reason (Crookedholm Depot) To mitigate the impact of the loss of the transport depot and garage, business contingency plans have been developed that highlight how and where office based staff will work in addition to the steps to ensure that maintenance is undertaken, which would be to activate external maintenance frameworks. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 52 Transport Savings targets not achieved (as per the Best Value Service Review) To mitigate the impact of the loss of the transport depot and garage, business contingency plans have been developed that highlight how and where office based staff will work in addition to the steps to ensure that maintenance is undertaken which 1 3 3 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 28
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review would be to activate external maintenance frameworks. 53 Transport IT systems loss from any cause for an extended period may potentially effect the operations of the transport service which in turn will affect service delivery and may cause reputational damage to the Council. To prevent fallout from IT system failure, a business contingency plan has been developed as well as a back up process to revert to paper based recording systems for fleet management and maintenance. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 54 Transport Failure to comply with Health and Safety duties To ensure that Health and Safety processes are always followed, this is a standing agenda item held at monthly management meetings. In addition to a separate H&S group that meets on a quarterly basis with the H&S Officer. Risk assessments and safe systems of work have also been developed and are in place with H&S assistance. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 55 Transport Loss of utilities for an extended time Business continuity plans are in place to allow for the whole service to continue to function in the case that utilities are lost for an extended period of time. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 56 Transport Loss of confidential information and appropriate handling of information will lead to breaches of data protection and potential significant financial penalties being incurred by the Council All staff that handle personal details have undertaken e-learning to advise of appropriate data protection steps required and where appropriate electronic systems are in place for recording and management of personal data to avoid paper being lost or misplaced. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 57 Transport Passenger transport – late / non-attendance / vehicle breakdown by pick up vehicle – Failure of service as Service as user would miss Transport link connection / arrives late at destination activity / part activity The delivery of passenger transport is managed on the Council’s behalf by SPT. If there is an issue where there is a failure in service provision SPT would be required to organise a replacement service, working in conjunction with Officer locally within EAC. 2 2 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 58 Transport Passenger transport – escort not in attendance ASN contracts / Council owned vehicles service failure. Service not able to be provided until escort arrives. Server Should an escort not be available H&SC services would arrange to provide another responsible individual available to ensure that the service can be delivered. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 29
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review user misses ac tivity / part activity In the unlikely case this cannot be accommodated, the parent would be notified and alternative arrangements made for the transport of the child to the school. 59 Transport No driver available to deliver service due to annual leave / sickness absence. Service not able to be provided service user misses activity / part activity Any shortage of driver would result in arranging for an alternative qualified individual within transport services to drive, or to work with Coalfield Community Transport to deliver the service. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 60 Transport Passenger transport : Emergency closure of schools and contractors unable to provide transport within relevant timescales Should schools need to close unexpectedly, all parents will be contacted to request that children are collected ASAP. Teachers will remain with children until the last one has been collected safely by a parent. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 61 Transport Passenger Transport: Documentation out of date risk to service users. Potentially inappropriate individuals, inappropriate vehicles used being used to provide service Documentation is reviewed and approved on an annual basis to ensure that the correct data is held for pupils, parents, schools and transport operator information. 1 5 5 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 62 Transport Passenger Transport: Contractor unable to fulfil obligations due to bankruptcy etc. Service failure not able to be provided until alternative arrangements made. Server user misses activity / part activity SPT manage all transport on behalf of EAC. In the case of a contractor going out of business, an alternative contractor will be sought. Where this cannot be provided, parents will be contacted and alternative arrangements may need to be made for the provision of transporting school children such as providing a mileage allowance to parents until an alternative solution can be implemented. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 63 Transport Failure to mitigate the potential impacts of BREXIT including a worst case scenario “no deal” withdrawal There remains a significant number of unknown issues surrounding Brexit as no trade deals have been struck with the EU yet. It is possible that there will be impacts on time and cost in relation to delivery of vehicles and parts from the EU but this remains unknown. The service has engaged with all suppliers to obtain up to date information on any potential issues that may be known and this will 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 4/5/23 30
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review remain an ongoing process until the final details of Brexit emerges. 64 Material Shortages and Price Increases Steel products, timber, electrical equipment and aggregates have seen a price increase with aggregates prices falling back in the spring. This is as a result of COVID19 affecting suppliers, supply chains, shipping and transportation. Construction activity rose rapidly after lockdown. Increased admin at UK ports due to EU Trade Cooperation has resulted in increased transportation costs and surcharges. Where there are problems we are working with supplier to optimise deliveries to get procure best value under the circumstances. 4 3 12 [C] Strategic Manager Head of Service – Ayrshire Roads Alliance This will be under constant review with contractors. 4/5/23 65 Storage Related Risks Theft / Damage of Stores Risk is very low as there are many measures that have been put in place. For example – CCTV cameras, secure entry to the depots, insurance covers all depots for theft / damage, robust store person / key holder procedures in place 1 4 4 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 4/5/23 66 Ash Die Back Potential for death or injury as a result of ash dieback related accidents, both to professionals working on trees, and to the general public Increased safety issues due to declining ash trees on roads, owned and managed land such as in county parks, housing, estates, schools, routes to school, active travel routes and other well-used paths Risks to statutory functions or service delivery such as retaining safe schools, public open spaces or roads Risks to staff and community from trees on adjacent land falling into your estate Ash Trees within the public network with a fall range will be inspected and prioritised. P1 Immediate Felling P2 Monitor and Fell if moved to P1 P3 Monitor and Fell if moved to P1 Private landowners will be advised of any trees within their land which could impact on the public network. Under Road Scotland Act 1984 ARA have the authority to pursue landowners and remove diseased trees and recharge 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 4/5/23 31
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 67 Ukrainian Crisis Increasing cost of bitumen and the potential of short supply due to Russian sanctions and increased costs. Pre-programming with suppliers and contractors. 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 4/5/23 68 Impact on Fuel No longer permitted to use red diesel within construction vehicles. This has an impact on project costs and the overall programme. Reviewing alternative forms of fleet, however, this brings additional cost. 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 4/5/23 69 Avian Flu Supporting SAC in lifting bird carcasses. Appropriate disposable PPE and Face fit masks 4 3 12(R) Strategic Manager Head of Ayrshire Roads Alliance 4/5/23 32
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THE AYRSHIRE SHARED SERVICE JOINT COMMITTEE 19 MAY 2023 Report by the Head of Roads - Ayrshire Roads Alliance AYRSHIRE ROADS ALLIANCE SERVICE PLAN 2023/24 PURPOSE OF REPORT 1 The purpose of this Report is to seek the Joint Committee approval for the Ayrshire Roads Alliance Service Plan for 2023/24. RECOMMENDATIONS 2 It is recommended that the Joint Committee: i. Approves the Ayrshire Roads Alliance Service Plan for 2023/24, ii. Notes the confirmed finance budgets for 2023/24 iii. Notes the Performance Scorecard for 2022/23 iv. Requests that progress updates are provided to future meetings of the Joint Committee, v. Otherwise, notes the content of this Report. MAIN REPORT/MAIN ISSUES 3 The first Ayrshire Roads Alliance Service Plan for 2014/15 was approved by Joint Committee on 23 May 2014. As part of all Service Plans it was agreed that the draft Service Plan is approved prior to submission to both East Ayrshire Council and South Ayrshire Council. 4 The service plan included in Appendix One provides detail on the current operating position of the Ayrshire Roads Alliance and indicates the position where the Service will be by March 2024. Details are provided for the activities to be undertaken to achieve these goals through: • The ten year review; • the Performance Management Framework as approved and updated at every Joint Committee; • the Risk Register and Report which has established a method of effective management of risk to ensure service improvement through better service delivery; increased certainty and fewer surprises; more effective and efficient Agenda Item 6 33
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management of resources; reduced waste; and better management at all levels through improved decision-making; and • the Benefits Realisation Strategy and Plan which sets out how benefits will be tracked and controlled across the fully integrated Roads service and which was approved by the Joint Committee in on 1 May 2015. 5 The Service Plan describes the challenges and the targets for the service. 6 In addition to Revenue Budgets, the Ayrshire Roads Alliance receives budgets from other sources including capital, and grants from the Scottish Government, Strathclyde Partnership for Transport; and other organisations including both external to the Council and Council Departments. POLICY/COMMUNITY PLAN IMPLICATIONS 8 A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 9 The matters referred to in this report contribute to Priority 1 of the Council Plan: Spaces and Places/ Moving around and the environment (Outcome 1). LEGAL IMPLICATIONS 10 The work of the Ayrshire Roads Alliance is undertaken in accordance with relevant legislation. HUMAN RESOURCES IMPLICATIONS 11 The Service Plan has no direct impact on human resources. However, as the Improvement Action Plan work develops, and reviews are completed, it is expected that some impact on human resources will arise. EQUALITY IMPACT IMPLICATIONS 12 The Risk Register complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. 34
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FINANCIAL IMPLICATIONS 13 The Ayrshire Roads Alliance delivers the strategic and local services as stated in the Service Plan. The budget is provided by East Ayrshire Council, South Ayrshire Council, and other external organisations. Appropriate scrutiny arrangements are in place to manage these budgets. RISK IMPLICATIONS 14 The Risk Register assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. TRANSFORMATION STRATEGY 15 This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. • “Maximum value for our communities”, by ensuring the various elements of the Transport (Scotland) Bill enacted will improve Transport provision throughout East Ayrshire. BACKGROUND PAPERS 1 Benefits Realisation Strategy And Plan - 1 May 2015 – Joint Committee LIST OF APPENDICES 1 The Ayrshire Roads Alliance Service Plan - 2023/24 2 Ayrshire Roads Alliance Performance Scorecard 2022/23 Kevin Braidwood Head of Roads - Ayrshire Roads Alliance 03 May 2023 Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 35
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1 Service Plan 2023-2024 May 2023 A Partnership between East Ayrshire Council and South Ayrshire Council Appendix 36
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2 Table of Contents INTRODUCTION ............................................................................................................................................ 3 STRATEGIC CONTEXT .................................................................................................................................. 14 SERVICE PERFORMANCE FRAMEWORK ...................................................................................................... 15 RISK, OPPORTUNITIES and CHALLENGES .................................................................................................... 18 PROFILE OF SAVINGS AND COSTS OVER THE FIRST 10 YEARS .................................................................... 22 AYRSHIRE ROADS ALLIANCE IMPROVEMENT ACTION PLAN 2023/24........................................................ 24 APPENDIX 1 – ORGANISATIONAL CHART ................................................................................................... 33 APPENDIX 2-STRATEGIC AND LOCAL DELIVERY SPLIT SPLIT……………………………………………………………………35 37
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3 INTRODUCTION The Ayrshire Roads Alliance is a shared integrated roads and transportation service which provides the roads service for East Ayrshire Council and South Ayrshire Council. The Service is delivered with the overall objective of improving the road and transportation service in the East Ayrshire and South Ayrshire areas to move the Ayrshire Roads Alliance to a position that will deliver at least £8.634 million of savings by 2024. The Ayrshire Roads Alliance is governed by the Ayrshire Shared Service Joint Committee. The Joint Committee has responsibility for all shared Council services in Ayrshire. The Shared Services Minute of Agreement describes the functions of the Joint Committee as follows: • making decisions within the confines of the service budget, • developing and implementing a strategic policy framework, • co-ordinating, monitoring and reviewing service performance, • monitoring budget spend, • considering and approving an annual Service Plan. In addition, the "Joint Committee Arrangements for the Ayrshire Roads Alliance" document covers those issues that are specific to the Ayrshire Roads Alliance. The two Councils involved in the Ayrshire Roads Alliance have each appointed four Elected Members to the Joint Committee. Meetings take place as often as required to conduct business, but at least twice per year in line with the terms of the Minute of Agreement. The Alliance is responsible for all the roads and transportation activities listed in Appendix 2, split between strategic and local delivery, that are the responsibility of East Ayrshire Council and South Ayrshire Council. Both Authorities retain the role of Roads Authority under the Roads (Scotland) Act 1984 - Section 1. 38
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4 East Ayrshire Council - Strategic Issues The East Ayrshire Community Plan is the sovereign and overarching planning document for the East Ayrshire area, providing the strategic policy framework for the delivery of public services by all local Partners. The Plan is the Council’s Corporate Plan and covers the 15 years from 2015 to 2030. The Vision contained within the Community Plan is shared by all Partners and states that: “East Ayrshire is a place with strong, safe, vibrant communities where everyone has a good quality of life and access to opportunities, choices and high quality services which are sustainable, accessible and meet people’s needs.” The Community Plan is implemented through three thematic Delivery Plans - Economy and Skills, Safer Communities and Wellbeing. The Plan is also implemented through the day to day work carried out by services across the Council. East Ayrshire Council Strategic Plan 2022-2027 This plan sets out our priorities for the communities of East Ayrshire over the next five years and describes the context in which our services will work collaboratively with each other, our communities and our partners to drive forward the actions needed to achieve our aims. This will include prioritising the resources that are entrusted to us and continuing to find new and innovative ways of working, to ensure the delivery of services that are affordable, sustainable and which best meet the needs of those we serve. The Plan recognises the strengths and assets that exist within East Ayrshire and highlights the ambitions we have for our communities. However, it is written against a backdrop of what are unprecedented challenges for both our Council and for those we serve. These challenges include: • Rising inflation and increases in the cost of living • Increased demand for services • Restrictions in funding • Pandemic Recovery and Renewal • Public Sector Reform • The impact of EU Exit The Strategic Plan priorities take account of the communities we serve, including local needs, circumstances and aspirations; the current internal and external context in which the Council operates; national and local drivers for change, including risks, challenges and opportunities; governance arrangements; programme management and performance measurement. Our priorities build on the work of our previous two Transformation Strategies and our Covid-19 Recovery and Renewal Dynamic Action Plan. It is important to recognise that there are commonalities and interdependencies across and between our priorities. • Building a Fairer Economy 39
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5 • Tackling Poverty and Inequality • Improving Community Wellbeing • Supporting Children and Young People • Delivering a Clean, Green East Ayrshire • Ensuring Financial Sustainability and Resilience Service Improvement Plans are an essential element of the Council’s performance management and improvement framework. They set out the key issues for delivering services in support of the Community Plan Vision and priorities, provide a focus on performance improvement aligned to the Single Outcome Agreement and describe the service specific risks that may impact on the delivery of the Service. The diagram below provides a graphic representation of the Council’s Policy Planning Framework and shows the strategic context within which the Service Improvement Plans sit. In addition it shows the wider Performance Management and Improvement Framework which the Council has adopted to ensure the rigorous scrutiny of performance and drive service improvement across the Council. 40
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6 South Ayrshire Council - Strategic Issues The Council Plan 2023-2028 sets out the Council’s vision for the next five years, with a focus on “Our Pupose”,Our Vision”,”Our Values”. The Plan details the high-level objectives and outcomes to be achieved by 2028. The Council’s priorities and outcomes place an emphasis on the connection between our places and the wellbeing of our communities and environment. The place-based approach recognises that every area has a different blend of physical, social, and economic characteristics that influence each other and aims to address complex problems that no service alone can solve. The priorities provide a common framework, aimed at promoting a shared understanding that encourages services and partners to work collaboratively to achieve improved outcomes and wellbeing for our communities. • Priority One Spaces and Places • Priority Two Live, Work, Learn • Priority Three Civic and Community Pride The Ayrshire Regional Growth Deal The three Ayrshire Councils have worked in partnership with other agencies, communities and businesses to secure the first Regional Growth Deal in Scotland. This will see £251.5 million of investment in key assets and key sectors across Ayrshire, underpinned by an ambition to facilitate economic growth across the region. The projects within the Growth Deal offer the best opportunity to attract private sector investment into Ayrshire and to transform the area. It is considered that the various interventions in the Growth Deal will unlock £300 million of private investment and deliver around 7,000 new jobs across a wide range of sectors. The vision is for Ayrshire to be “a vibrant, outward looking, confident region, attractive to investors and visitors, making a major contribution to Scotland’s growth and local well-being, and leading the implementation of digital technologies and the next generation of manufacturing.” Project proposals and associated outline business cases have been prepared, reviewed, assessed and refined following feedback received from policy leads with the United Kingdom and Scottish Government and these now form the overall programme business case. The Heads of Terms for the Ayrshire Growth Deal were signed on 8 March 2019. Partners are now working with Governments to agree the profiling and phasing of projects and the development of full business cases for those projects. The figure below illustrates how the Ayrshire Growth Deal programme links to the Governments’ objectives of increased growth and prosperity. The programme is based on the achievement of economic growth and inclusive growth with a clear focus on addressing the issues of innovation and productivity, and inequality across the regional economy. 41
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7 There are no transport projects within the current Ayrshire Growth Deal proposals outwith the areas where development is proposed. Connectivity and accessibility are key tenets of the Deal, and transport infrastructure will be essential to securing Ayrshire’s economic growth. Funding for Prestwick Transport Infrastructure will create an effective network of internal roads to enable the creation of high specification industrial and office spaces, while supporting our sustainable transport aims. This investment will meet the needs of the growing aerospace sector, advanced manufacturing units, spaceport and launch operator infrastructure. There are three elements to this project as follows: • Work package 1 – Prestwick East Aerospace Park Link Road – a new and upgraded road infrastructure to link the B739 Station Road from a redesigned roundabout junction on the A79 to the Prestwick East Aerospace Park. This includes Spirit Campus and the airport development land to the north of the main runway, by-passing Monkton village. • Work package 2 – A new route corridor to extend the link road infrastructure from Prestwick East Aerospace Park to the northern edge of the airport site and connect the Gannet site. • Work package 3 – A new road infrastructure to service Spaceport and further aerospace development land from Sandyford Toll roundabout and link to Prestwick East Aerospace Park. This project will be funded by £12 million from the Scottish Government, and £5 million from South Ayrshire Council. Ayrshire Roads Alliance will deliver these projects for South Ayrshire Council. 42
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8 STPR2 Ayrshire’s key transport routes (road, rail, sea and air) are critical for businesses to enable goods to get to market, our communities to employment and for training opportunities. A number of key route improvements have been identified. The current Strategic Transport Projects Review for the 20 year period from 2012 deals with just road and rail modes of transport. The new Strategic Transport Projects Review was published in December 2022 and included all modes of travel including active travel and public transport. In addition, this work will develop transport projects outputs at a national, regional and local level. Due to Covid-19, Transport Scotland restructured the STPR2 into two phases. Phase 1 focussed on the short-term (up to 5 years) with a view to identifying interventions which can be accelerated to support a green economic recovery from Covid-19, and also those which embed, support and extend any increase in travel by sustainable travel modes, including positive behaviour change seen during the pandemic. Phase 2 completed the review and the report was published in December 2022, giving Scottish Ministers a programme of potential transport investment opportunities for the period 2022-2042.A delivery programme is yet to be published. Levelling Up Fund The Fund provides £4.8bn capital investment allocated through a competitive bid process that will operate from 2021/22 through to 2024/25. Total funding of £800m from the quantum has been allocated to Scotland, Wales and Northern Ireland with Scotland guaranteed to receive at least 9% (£432m) of the overall UK total. The fund will be jointly managed by the Ministry of Housing, Communities and Local Government (MHCLG), the Department for Transport (DfT) and HM Treasury. Ayrshire Roads Alliance submitted two bids on behalf of East Ayrshire and South Ayrshire Council. • Bellfield Interchange Improvement • Active Travel Route Ayr to Prestwick Both bids were unsuccessful in Round 2 however it is proposed that these will form part of our round 3 submission. 43
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9 Our Current Service Resources Table 1 – The Ayrshire Roads Alliance Assets (as at 31 March 2022) Asset Inventory Data as of 31st March 2022 Asset Type Units East Ayrshire Council South Ayrshire Council Totals Carriageway km 1,222 1,182 2,404 Footways & Footpaths km 1,028 940 1,915 Street Lighting Columns No. 20,436 19,612 40,048 Illuminated Signs & Bollards No. 1,442 1,110 2,552 Structures No. 618 369 987 Retaining Walls km 7 3 10 Length of Sea Defences km 0 24 24 Piers and Harbours No 0 1 1 Cattle Grids No. 11 34 45 Traffic Signals No. of Sets 79 74 153 Variable Message Signs No. 125 10 135 Vehicle Activated Signs No. 154 57 211 Real Time Passenger Information No. 66 48 114 Gullies No. 27,257 26,350 53,607 Grit Bins No. 593 259 852 Weather Stations No. 3 1 4 EV Dual Chargers No 54 36 90 Depots No 1 2 3 44
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10 Staff in the Ayrshire Roads Alliance Staff, Property and Fleet The Ayrshire Roads Alliance has depots located at Gauchalland in Galston; Meadowhead in Coylton and Grangestone in Girvan. Offices are located in Kilmarnock, Ayr and at Girvan Harbour. We also have extensive vehicles, plant and equipment to allow our service to be delivered. There will be an ongoing need for property and accommodation across the area for the Ayrshire Roads Alliance; for vehicle and equipment storage; and maintenance and staff facilities. It is important that property and accommodation is safe, secure, fit for purpose, and strategically placed to minimise the time spent travelling from depot to workplace to maintain the road asset, minimise the associated vehicle wear and tear, and emissions. From April 2014, the following actions have been taken in relation to property and accommodation: • Gauchalland Depot - Street lighting operations have moved from Munro Place in Kilmarnock to Galston. Head of Service Strategic Manager Strategic Manager • Traffic & Road Safety • Transportation • Roads & Structures Design • Environmental • Asset Management • Development Control • Parking • Roadworks Co-ordination • Street Lighting Network • Network East • Network South • Structural Road Maintenance • Routine and Cyclic Maintenance • Winter & other Civil Emergency Provision • Piers and Harbours • Support Services • Finance • IT support 45
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11 • The street lighting technical team is located at the Johnnie Walker Bond in Kilmarnock which now provides a more centralised service. This involved some staff transferring from Burns House in Ayr. • The closure of the Underwood Depot in Cumnock has seen staff re-located to the Gauchalland Depot in Galston. • All salt for the Ayrshire Roads Alliance previously stored in the Underwood Depot is now distributed from the Meadowhead Depot in Coylton. • A rationalisation of fleet across the Ayrshire Roads Alliance has taken place resulting in a reduction in cost. Further office developments include staff transferring from the Johnnie Walker Bond to the Opera House in Kilmarnock and from Burns House to Wellington Square and Town Hall in Ayr which was restricted due to COVID guidance. Staff have now returned to the Opera House Kilmarnock on a rota based model with posts designated as fixed, flexible and mobile. Staff returned to County Buildings and Ayr Town Hall in June 2022 on a rota hybrid model. Depots at Galston, Ayr and Girvan are fully operational Our key messages from this work include: The Ayrshire Roads Alliance completed an organisational review which delivers the current management structure which has generated £326,000 of revenue savings per year. This will contribute £2.242 million towards the Business Case savings target of £8.634 million. The Joint Committee agreed to this review on 1 April 2016, and the work was completed during 2017/18. In accordance with good management practice the Alliance continued to review staff provision, and completed the service re-design during 2021/22 with management actions realising a saving of £190,000,parking £86,000 and £293,000 in South Ayrshire. The Ayrshire Roads Alliance completed a depot review which will result in £404,362 of revenue savings by 2024. This included the closure of the Underwood Depot with staff transferring to Gauchalland Depot; and the Munro Place Street Lighting Depot with all street lighting staff now being based in Gauchalland. In accordance with good management practice the Alliance will continue to review depot and accommodation provision. The Ayrshire Roads Alliance has completed the fleet review which will result in £1,350,699 of revenue savings by 2024. In accordance with good management practice the Alliance will continue to review fleet and plant provision. Budgets The Ayrshire Roads Alliance delivers the strategic and local services as stated in this Service Plan and listed in Appendix 2. 46
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12 The budget to deliver these services is provided from East Ayrshire Council, South Ayrshire Council, and other external organisations. budgets for 2023/24 are confirmed and this is reflected in Tables 1 and 2. Table 1 - Budgets 2023/24 Council Revenue Non - Revenue Total (£m) East Ayrshire Council 6.286 14.040 20.326 South Ayrshire Council 6.284 4.464 10.748 Total 12.570 18.504 31.074 Table 2 provides the current non-revenue budgets for 2023/24 Table 2- Non-Revenue Budgets Funding Source Type/Level of Funding Annual Budget 2023/24 East Ayrshire Council Carriageway, Footway Street Lighting. Traffic, Transportation & Road Safety. Bridges & Culvert Replacement. Other works Kilmarnock Car Parks School Streets EV Charging £3.240m £0.250m £0.250m £0.315m £4.100m £0.080m £2.939m £0.100m £0.100m Current approved budget £14.040m at Cabinet meeting of 8 March 2023. Scottish Government Cycling Walking and Safer Streets. Smarter Choices, Smarter Places. Deliver the Local Flood Risk Management Plan. New Cumnock. Grant funding equivalent to 80% of scheme estimate of £6.29 million. £3.375m Strathclyde Partnership for Transport General funding £1.82m Sustrans Projects TBC SFT Funding for Strategic Strategy for Public charging £0.060m Scottish Timber Transport Projects TBC 47
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13 Group LED Street Lighting Replacement LED Replacement £3.650m Funding Source Type/Level of Funding Annual Budget 2023/24 South Ayrshire Council Roads Improvement Plan Bridge Works Street Lighting Traffic Signals Girvan Harbour EV Charging £2.812m £0.410m £0.250m £0.290m £0.569m £0.190m £4.464m (Confirmed at Cabinet meeting on 25 April 2023) Scottish Government Cycling Walking and Safer Streets. Smarter Choices, Smarter Places. Deliver the Local Flood Risk Management Plan. £2.418m Strathclyde Partnership for Transport General funding £700,000 Sustrans Projects £1.300m SFT Funding for Strategic Strategy for Public charging £0.060m Scottish Timber Transport Group Projects TBC 48
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14 STRATEGIC CONTEXT EAST AYRSHIRE COUNCIL The Community Plan 2015 - 2030 includes a Safer Communities Delivery Plan, which sets out the key actions to be undertaken and also measures progress. The Delivery Plan contains three distinct strategic priorities, all of which will be influenced by the activities undertaken by the Ayrshire Roads Alliance. These are: • Make East Ayrshire a safe, secure and attractive place to live, work and visit. • Improve community safety in neighbourhoods and homes and protect and support our most vulnerable individuals and families. • Promote our vibrant communities by encouraging active and responsible citizenship. Single Outcome Agreement (SOA) The SOA was reviewed and developed as a key element of the comprehensive review of the Community Plan to ensure alignment with strategic priorities and high level local outcomes. There are a number of National Outcomes which are supported by the activities undertaken by the Ayrshire Roads Alliance. The Community Planning Partnership receives an annual report in September each year at which they are advised of progress against the local outcomes previously agreed. SOUTH AYRSHIRE COUNCIL – The Local Outcomes Improvement Plan and Local Place Plans were introduced in 2017. The plan focuses on two strategic themes which emerged from the development process. • Closing the poverty-related outcomes gap for children and young people in South Ayrshire • Supporting older people to live in good health The Plan is supported by a partnership wide focus on four priority areas • Improving outcomes for looked after children and care leavers • Providing support for young people who are carers • Reducing social isolation and loneliness • Support for people living with dementia and their carers There will be an effort to improve outcomes for children and older people particularly in the Ayr North and Girvan Glendoune areas, and to identify transferable good practice to be used to support outcomes improvement in other parts of South Ayrshire. The work on progressing this work is taking place within the auspices of the Integrated Children’s Services Strategic Delivery Partnerships and the Health and Social Care Partnership and this is supported by appropriate partnership work. 49
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15 SERVICE PERFORMANCE FRAMEWORK PERFORMANCE AND BENCHMARKING The Councils’ performance management frameworks operate on a number of levels providing detail on strategic priorities, operational priorities and day to day management information. Within the Ayrshire Roads Alliance, the approach is fully integrated and aligned with the corporate frameworks. • Strategic (Community Plan and Single Outcome Agreement; and Local Outcomes Improvement Plan) • Operational Priorities (Council performance indicators) • Management information (operational statistics, corporate measures of performance) Strategic Issues East Ayrshire Community Plan 2015-30. The Community Plan includes three Delivery Plans, which set out the key actions to be undertaken and measures to progress against them. The Delivery Plans contains distinct strategic priorities, which will be influenced by the activities undertaken by the Ayrshire Roads Alliance Service. Single Outcome Agreement. The single outcome agreement has been reviewed and developed as a key element of the comprehensive review of the Community Plan in 2014/15 to ensure alignment with strategic priorities and high level local outcomes. Operational Issues Council Performance Indicators. The Ayrshire Roads Alliance reports on a number of performance indicators through an electronic Performance Management System. A management framework has been developed, which has been approved by the Joint Committee. The data includes both contextual and performance information thereby allowing statutory returns to be made facilitate benchmarking provide each Council and the Joint Committee with the information they require to monitor performance. A performance scorecard is produced as an integral part of the Ayrshire Roads Alliance which is reviewed at the monthly Ayrshire Roads Alliance Management Team meetings and reported to every Joint Committee. This scorecard is used to: • monitor the progress in meeting the Ayrshire Roads Alliance’s objectives; • help managers to have performance-related conversations with staff; • identify any problem areas that need addressed. 50
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16 Performance Management System Relevant information contained within the Performance Management System is provided for each four week period in a scorecard which is used by the Depute Chief Executive (Safer Communities) and the Head of Service to monitor performance activity and improvement within their respective management team meetings. SCOTS/APSE Benchmarking Framework The Society of Chief Officers of Transportation in Scotland (SCOTS) and the Association for Public Sector Excellence (APSE) have developed a series of indicators to utilise SCOTS definitions using a single template. The Alliance participates in the SCOTS/APSE benchmarking framework through the APSE Annual Return; the SCOTS/Institution of Civil Engineers “state of the network” annual return; and the Scottish Road Maintenance Condition Survey. Local Government Benchmarking Framework The Local Government Benchmarking Framework (LGBF) collates information from the APSE Annual Return that is published by the Improvement Service with specific actions to improve performance. Monitoring and Review Monitoring of the service plan is the responsibility of the Joint Committee. An annual review will be completed and reported to the Joint Committee and both Councils. The Joint Committee will receive a six monthly update on the Service Plan progress. In addition, separate monthly meetings are held with the Depute Chief Executive responsible for the provision of the roads service within East Ayrshire Council; and the Executive Director responsible for the provision of the roads service within South Ayrshire Council. Scrutiny in respect of the Joint Committee is undertaken by both Councils in accordance with their own processes as set out within their respective Corporate Governance arrangements. Matters in relation to service performance will be closely monitored by both Councils through the Joint Committee. QUALITY MANAGEMENT AND ASSESSMENT European Foundation for Quality Management (EFQM) Excellence Model The European Foundation for Quality Management (EFQM) Excellence Model is a practical self-assessment tool designed to promote continuous improvement within organisations by assessing their performance against concepts of tested and recognised good management practice. The EFQM Model is the cornerstone of Best Value. The service also has an externally accredited Quality Management System. 51
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17 ENGAGEMENT WITH SERVICE USERS The Ayrshire Roads Alliance will continue to undertake engagement with relevant service users. This engagement will take a number of forms through informing, consulting, involving, collaborating or empowering our service users. Through 2023/24 we will continue engagement with our customers to ensure we maximise the involvement of our service users. The Association for Public Service Excellence (APSE) who work with over 300 Councils through the UK to promote excellence in the delivery of frontline services to our local communities have developed the Scotland Roads Survey in conjunction with the Society of Chief Officers of Transportation in Scotland (SCOTS). The Survey will be used to gauge customer service customer service and user experience/satisfaction of winter gritting, road works, road safety and other road maintenance related matters within East Ayrshire Council and South Ayrshire Council. The information gathered from the survey will help shape future service delivery and inform on performance. APSE will administer the survey on our behalf and it is expected that the first results will be published in the 2024 Roads Asset Management Plan (RAMP) update. The link on the Ayrshire Roads Alliance website to the East Ayrshire Council and the South Ayrshire Council survey forms is below https://www.ayrshireroadsalliance.org/Information-On/Consultations/the-association-for- public-service-excellence-apse-road-condition-survey.aspx CONSULTATION WITH EMPLOYEES Employee Engagement The Employee Attitude Survey identified a number of issues to be addressed. Employee engagement will continue through 2023/24 and this will take many forms including management meetings; team meetings and staff forums. The staff forums will take place when important Council or service information requires to be provided to staff. One of the main issues for 2021/22 was the transformation strategy for Ayrshire Roads Alliance and implemented April 2022. Trade Union Meetings The Alliance will continue to engage with the Trade Unions through the established JCC process which involves meetings at a Corporate; Service and work specific level. 52
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18 RISK, OPPORTUNITIES and CHALLENGES Risk The Ayrshire Roads Alliance records risk using a “five by five” scoring matrix, for the risks identified which quantifies the assessment of the likelihood and severity of a particular risk occurring. This information is hosted on the Performance Management System and it is used to understand the impact of proposed controls and mitigations on the overall risk profile. This is a widely used tool in risk management. The service risk register, and the Corporate Risk Registers, are aligned to the approach of identifying and recording risk, which ensures a consistent approach to service level risk recording. This allows service objectives and priorities, performance measures and service risks to be captured in a single document. These areas are closely aligned, and this approach offers benefits in business planning, service delivery, and performance and risk management. The risk register for the Ayrshire Roads Alliance is presented to every meeting of the Joint Committee. There continues to be a number of opportunities and challenges which the Ayrshire Roads Alliance faces over the next twelve months. Opportunities The opportunities include the following • Although the Organisational Review was approved by Joint Committee on 1 April 2016 and implemented during 2017/18, we continued to review staff provision during 2020/21 as part of service re-design reported and approved by Cabinet 23 February 2022 the transformation and redesign was implemented from 1 April 2022. • The Plant & Fleet review from June 2016 was implemented immediately. However, with new technology and the need to increase the number of electric vehicles then all plant and fleet will continue to be reviewed during 2022/23. • The property and accommodation review from November 2016 and all the actions have been implemented. Nevertheless, with more agile and remote working, the Alliance will continue to review these issues during 2022/23, as part of the service re-design. • The opportunity to continue to make significant revenue budget savings through the replacement of existing street lighting units with LED units cannot be understated. Work commenced in 2018/19 with work programmed to be completed in 2021/22, however completion has been delayed due to COVID and the impact of material shortages... It was expected that street lighting revenue delivery cost would reduce by more than 50%, however, the current challenge 53
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19 against this, is the current rising energy costs as a result of wider economic issues. • Use of Digital software to improve our gully, culvert, and harbour infrastructure management • Moving all our permits over to a digital platform and our TTRO process was recognised in March 2023 at APSE Innovation awards. • Ten year review of the business plan. Challenges There are a number of challenges the Ayrshire Roads Alliance will face in 2023/24 which include the following. External • There is the potential to increase the utilisation of electric cars and vans to comply with emission standards and the Scottish Government decision to ensure that all new cars and vans are not powered through fossil fuel means by 2030. This will result in the reduction in harmful emissions, and an improvement to air quality. • The Transport (Scotland) Bill places increased emphasis on low emission zones; smarter ticketing arrangements; the increased role and powers for the Roadworks Commissioner; the ban on pavement and double parking; the workplace parking levy and the ability for Councils to run public bus services. • The National Transport Strategy will focus on sustainable, inclusive and accessible transport systems to promote prosperity, health and fairness. The Sustainable Transport Hierarchy will be used to inform budgetary decisions with walking first; then cycling; public transport; taxis and shared transport and then the private car. There is a need on many levels for more active travel and public transport use across Scotland. The Sustainable Investment Hierarchy will be used to inform budgetary decisions – reduce the need to travel; maintain existing assets; make better use of existing capacity; and finally targeted infrastructure improvements. • The National Transport Strategy has identified the need to focus on increased collaboration, and this was considered through the Roles and Responsibilities Working Group which made recommendations to the Scottish Ministers including that future transport governance arrangements should be on the basis of some form of regional model allowing for variations in approach between different geographic regions; and • There is the potential for continuous increases in the unit costs of electricity due to on-going energy costs. The Department of Energy and Climate Change has predicted that electricity prices are likely to double within the next ten years. 54
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20 SCOTS reported a 20% increase in energy costs with a further increases expected in 2023/24. • However, provided the programme for LED lights is completed then the impact of this specific challenge may be reduced. • Ensure the current Regional Transport Appraisal work aligns with the needs of East Ayrshire and South Ayrshire Council. • Rising costs of oil based products and construction materials as a result of ongoing world issues with Bitumen and coated road stone increasing by 12%. • Rising costs and shortage of general construction materials, steel, and high value electrical products. • Changes to the use of rebated fuel (Red Diesel) for construction plant has seen an increase in overall fuel costs. Internal • There are increased austerity measures resulting in need to drive further efficiency savings over and above the £8.634m identified in the Benefits Realisation Strategy & Plan which was presented to Joint Committee on 1 May 2015. • The need to increase the level of mobile working across the Ayrshire Roads Alliance workforce as a direct result of implementing the Roads Asset Management Plan and the impact of COVID. This has resulted in an increase in mobile technology, full use of the WDM Roads Maintenance and Management System, Artificial Intelligence and the decrease in the demand for desk and office space. As a result of COVID many of the aforementioned have been accelerated by the service in particular reduced desk space, mobile technology and the implementation of Artificial Intelligence, training has been delivered on this particular element for operational use from April 2022. • The rise in demand for electricity charging points as a direct result of the greater number of electric vehicles and the Scottish Government initiative to ban the sale of new fossil fuel powered cars and vans from 2030. • The impact of an ageing workforce and the need to ensure an appropriate knowledge transfer and succession planning; and service re-design. Work around this was carried out over 21/22 with a greater emphasis on the service being more resilient with an amended structure to be more community focused along with Modern Apprenticeships and trainee opportunities. 55
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21 Resilience • Continue to engage with community councils and community groups to improve local winter and flooding resilience. This allows these groups to take ownership of gritting the footpaths and minor roads; and attend minor flooding events and report them directly to the Alliance for action. The uptake to date has been encouraging and risen to 160 groups. This resilience work was recognised by the National Highways Industry in October 2021 and APSE in March 2022. • Decreasing requirements for desk and office space due to the increase in mobilisation of workforce from the developing Roads Asset Management Plan using the WDM system and working patterns amended due to COVID will see an increase in ‘hot desking’ and access to welfare facilities at key strategic locations throughout the geographical area of the Ayrshire Roads Alliance, through service re-design. • Improved adverse weather resilience during periods of heavy rain, and severe snow conditions. • Ensuring improved resilience as a measure of our ability to successfully absorb future changes; to reshape ourselves; and a strategic capability to thrive. 56
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22 PROFILE OF SAVINGS AND COSTS OVER THE FIRST 10 YEARS The Ayrshire Roads Alliance will achieve savings of £8.634 million by 2024. This represents a saving on the costs to deliver the service when comparing the first year with later years. Table 3 has been extracted from the Detailed Business Case, and this shows the various costs/savings to be delivered. The reason for the variations in year one to year four is due to set up costs. In practice, these set up costs may be spread over a longer period to mitigate any operational risks. This may impact on when consequential savings are realised. Continual updates on progress and targets will be contained within the service plan, and reported to the Joint Committee when required. This savings will enable Councils to take individual decisions, either to bank their share of the savings, or to invest some or all in additional roads maintenance. Strategic Delivery Savings for each Council are now calculated by considering a smaller group of core strategic delivery staff and that their costs are apportioned on a budget spend profile basis, in line with local delivery budget spend plus the actual capital expenditure in that specific year. Local Delivery Savings are pro rata to the existing budgets. Table 3 – Ayrshire Roads Alliance Total Revenue Savings Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Total 14/15 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 23/24 Proposed Savings Benefits realisation(£ m) 0.696 -0.426 -0.730 -1.049 -1.187 -1.188 -1.187 -1.188 -1.187 -1.188 -8.634 Budget 14.683 14.813 14.006 13.823 13.551 12.695 12.294 11.992 12.278 12.582 132.717 Savings to date (£m) 0.696 -0.441 -0.971 -1.315 -1.768 -2.515 -3.067 -3.636 -3.828 -4.454 Cumulative Budget 14.683 29.496 43.502 57.325 70.876 83.571 95.865 107.857 120.135 132.717 Cumulative Savings to date (£m) 0.696 0.255 -0.715 -2.031 -3.799 -6.314 -9.381 -13.017 -16.845 -21.299 57
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23 The Benefits and Realisation Strategy provided a framework for achieving cumulative savings of £8.634m between 2014/15 and 2023/24. However, during this time additional savings have been achieved due to prevailing economic conditions and their impact on public sector funding. This has resulted in cumulative expenditure reductions of £21.299m over the life of ARA. This is significantly in excess of the £8.634m originally envisaged The Benefits Realisation Strategy and Plan • Ensures benefits are identified and also defined at the outset, and appropriately linked to the East Ayrshire and South Ayrshire Council’s strategic objectives. • Ensures relevant business areas are prepared to realising their defined benefits. • Reduces the risk of unrealistic optimism in the Detailed Business Case and subsequent benefits realisation dilution or delay during or after potential implementation. • Drives the process of realising benefits, including benefits measurement, tracking and recording benefits as they are realised. • Uses the defined, expected benefits as a roadmap for the programme, providing a focus for delivering change. 58
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24 AYRSHIRE ROADS ALLIANCE IMPROVEMENT ACTION PLAN 2023/24 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Continue to use the integrated Roads Asset Management Plan across the Ayrshire Roads Alliance. There is one Asset Plan for the Service delivering a risk based approach for full service delivery Head of Service Draft Completed Document will be presented to Joint committee and will be reviewed annually. 2 Continue to prepare details for developing an integrated Local Transport Strategy. A Strategy covering both Council areas, which will involve consultation with stakeholders. Information will be gathered to inform the future Local Transport Strategy. Continue to contribute to the Scottish National Transport Strategy, Regional Transport Strategy and Strategic Transport Projects Review work. Head of Service Ongoing The Regional Transport Strategy, through SPT, has just commenced on which the Alliance has Board membership. The Local Strategy will be created as an appendix to the Draft RTS when this is published. Await publication of the STPR2 Delivery programme. 3 Action the Flood Risk Management Plan Inform the next national cycle of potential flood risk management schemes beyond 2022. Complete schemes and undertake studies. Head of Service Complete April 2023 March 2024 Reports submitted to both Cabinets Early 2023 New Cumnock Flood Defences Complete Continue Design Work on the Irvine Valley Continue with flood study works for the river Ayr,Doon sand Girvan 59
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25 Action Success Criteria/ Desired Outcome Responsible Timescale Details 4 Improve the condition of the road network. Improve annual roads survey results which are part of the SRMCS work. Ensure the Alliance undertakes more proactive maintenance. Head of Service Site works will be undertaken throughout 2023/24. Key dependencies are the Road Improvement Plans approved by the relevant Committees in East Ayrshire and South Ayrshire in spring 2023. Progress is provided to members, and relevant Committees. 5 Ensure the road network remains safe through raising awareness and improving road safety through education, engineering and enforcement. Reduce road accidents in line with government targets. Provide appropriate traffic management schemes and initiatives. Strategic Manager Roads and Transportation March 2024 Scottish Government and SCOTS guidance is used. A key dependency is the Road Improvement Plans which are presented to Cabinet each year. 6 Improve the condition of the bridge stock. Improve bridge condition index. Reduce the number of weight restricted bridges. Complete all general, special and principal bridge inspections. Design & Environment Manager March 2024 Through the Road Asset Management Plan. Key dependencies are Road Improvement programmes approved by Committees in East Ayrshire and South Ayrshire in spring 2023. Deliver the capital and revenue programmes. 7 Manage and improve the street lighting asset and install energy efficient lighting schemes. Maintain high standard of fixing dark street lights. Complete the LED lighting replacement programme in both East Ayrshire and South Ayrshire. Head of Service October 2024 Through the Road Asset Management Plan, with additional funding being provided to commence the LED programme. At present performance is 86% of streets lights are now LED in EAC; and 99% in SAC. On target for completion within timescales. 8 Maximise and deliver externally funded sources of work Identify external funding sources and deliver work on time and on budget. Improve infrastructure; and contribute to improving the condition of the network. Head of Service Works will be undertaken throughout the 2023/24. External sources, including Timber Transport, SUSTRANS, SPT - Regional Transport Partnership, CWSS - Cycling Walking and Safer Streets. Scottish Government Bridge Fund.SFT 60
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26 Action Success Criteria/ Desired Outcome Responsible Timescale Details 9 Implementation of Parking Strategy Develop Head of Service Works will be undertaken through 2023/24 Amendments to TRO’s, lining, signing and residential parking permits and implementing an improved process using digital technology. 10 Prepare Service Plan Publish Head of Service Annual East Ayrshire Council Community Plan. South Ayrshire - Local Outcomes Improvement Plan and Local Place Plans. Draft Plan to be submitted to Joint Committee in December 2022. 11 Continue to review insurance costs and insurance issues. Review current practices to minimise insurance costs. Head of Service Complete Ayrshire Roads Alliance Monthly Insurance Report. There is good dialogue with the Risk & Insurance to ensure our work improves the number of repudiated claims. The number of claims has greatly reduced due to the implementation of the new Code of Practice. 12 Review Depots and Accommodation Continue to review in 2022/23 from initial work was completed in 2017 as a result of amended working practices. Head of Service Complete Joint Committee Reports of November 2016. Although initial work has been completed we continue to strive to make depot and accommodation cost savings. Further work will continue on this as a result of COVID and the return to office space during 2022/23. 13 Review vehicle and plant costs Continue to review in 2021/22 from initial work that was completed in 2017. Head of Service March 2024 Joint Committee Reports of June 2016 The service continues to review fleet requirements with the most recent improvement being on the management of vehicle utilisation, electric vehicles and Telematics. 14 Monitor and exercise Business Improved resilience. Business Support Review and Existing East Ayrshire and South Ayrshire 61
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27 Action Success Criteria/ Desired Outcome Responsible Timescale Details Continuity Plans Manager update following relevant local and national events. Council plans 15 Continue to use the Roads Costing System to its full potential. Improve service performance from both an on-site and financial perspective. Business Support Manager August 2024 Revised roads costing system was fully operational from November 2018. The system continues to be used to monitor performance and work is ongoing to implement digital timesheets linked to the Roads Costing System. 16 Support and contribute to the Ayrshire Growth Deal Project Management of Roads Delivery Projects. Head of Service Ongoing Deliver the three work packages for the AGD. 17 Regional Transport Strategy Successfully contribute to the preparation of this work being led by SPT. The Alliance has Board representation. Head of Service Complete SPT documents and existing Regional Transport Strategy ARA responded to Consultation and await publication of the final document. 18 Regional Transport Appraisal Ensure the various projects identified as part of this work are included in the Strategic Transport Projects Review. Head of Service Complete Transport Scotland has published the final STPR2 with delivery programme to be published. 19 National Transport Strategy East Ayrshire and South Ayrshire Councils contribute to this process to ensure the sustainable transport hierarchy and sustainable investment hierarchy are delivered. Head of Service October 2023 In recognition of the anticipated increase in Active Travel work, it is proposed that a member of staff is dedicated directly to this work. 20 National Transport Strategy – review of Governance East Ayrshire and South Ayrshire Councils contribute to Head of Service Complete National Transport Strategy 62
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28 Action Success Criteria/ Desired Outcome Responsible Timescale Details this process to ensure that the outcome/output meets the needs of the road users/communities in both Council areas. 21 Transport (Scotland) Bill - East Ayrshire and South Ayrshire Councils contribute to this process to ensure the work provides the best outcome for road users in both Council areas. Head of Service Complete Transport (Scotland) Bill received Royal Assent 15 November 2019. 22 Transport (Scotland) Bill - East Ayrshire and South Ayrshire Councils contribute to this process to ensure a pragmatic approach is taken in delivering the pavement parking ban in both Council areas. Head of Service March 2024 Transport (Scotland) Bill and Transport Scotland Parking Standards working group still awaiting guidance from Transport Scotland. 23 Levelling Up Fund East Ayrshire and South Ayrshire Councils contribute to this process to ensure that the outcome/output meets the needs of the road users/communities Head of Service TBC Levelling Up Fund bids will be re-submitted Summer 2023 63
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29 East Ayrshire Council Strategic Priorities 2023/24 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Progress and complete the New Cumnock Flood Protection Project Complete the flood prevention projects at the Leggate and beside the Afton Water. Head of Service Complete East Ayrshire Council and Scottish Government funding. The Leggat stage of the works was completed in August 2018 with the Afton Water phase commenced May 2021 with an 18 month contract duration.Contract delayed due to material shortages. 2 Develop Projects approved from the Flood Risk Management Plan Progress relevant studies and inform the developing list of schemes for cycle two of the national protection schemes to be delivered from 2022. Head of Service March 2024 East Ayrshire Council and Scottish Government Funding. Continue with work on studies for the Irvine Valley, Dalrymple, Catrine and Dalmellington through the financial year. 3 Support and contribute to the Ayrshire Growth Deal Stimulate economic growth and address inclusive growth concerns. Contribute to infrastructure projects which are being developed through the Regional Transport Appraisal work being led by Transport Scotland. Head of Service Complete The all Ayrshire Transport Appraisal being led by Transport Scotland commenced in January 2019. We will continue to engage with Transport Scotland to ensure the Ayrshire Growth Deal transportation work is included in Strategic Transport Projects Review work. 4 Transformation Strategy 2 Continue to provide a high quality roads service within decreasing available budgets. Includes service re-design work. Head of Service Complete East Ayrshire Council reports to various Committees. Work commenced and was completed by March 2022 including a full revision of ARA structure. 5 Active Travel Strategy Develop active strategy for travel across South Ayrshire Network and East Ayrshire Network Head of Service Complete A full review of active travel provision in East Ayrshire has been undertaken and this will be presented to the relevant East Ayrshire Council Committee Summer 2022. 64
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30 Action Success Criteria/ Desired Outcome Responsible Timescale Details 6 EV Strategy Develop EV strategy across East Ayrshire Network Head of Service March 2025 A full review of EV provision in East Ayrshire has been undertaken at present and this was presented to East Ayrshire Council Cabinet with further work being carried out in partnership with Scottish Futures Trust to assess public charging funding models. 7 Levelling Up Fund Completion and Submission of Bid for improvements to Bellfield Interchange Head of Service TBC Design and modelling work to improve Bellfield to increase capacity and open up [development opportunities. 8 Ash Die back Strategy Develop a risk based strategy for the management of Ash Die Back. Head of Service Complete Develop a risk based approach to the management of Ash Die Back. 9 152nd Open Championship Delivery of Event Traffic and Transport Management Head of Service July 2024 ARA will chair the transport delivery team for the Open Championship Troon. 65
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31 South Ayrshire Council Strategic Priorities 2023/24 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Implementation of car parking strategy for South Ayrshire. Complete this work with improved parking provision and management. Head of Service Complete A full review of car parking provision in South Ayrshire is being undertaken at present and this will be presented to the relevant South Ayrshire Council Committee. 2 Develop Projects approved from the Flood Risk Management Plan Progress relevant studies and inform the developing list of schemes for cycle two of the national protection schemes to be delivered from 2022. Head of Service March 2024 Flood study work in the Girvan area is progressing and a report will be presented to the relevant South Ayrshire Council Committee. 3 Support and contribute to the Ayrshire Growth Deal Stimulate economic growth and address inclusive growth concerns. Contribute to infrastructure projects which are being developed through the Regional Transport Appraisal work being led by Transport Scotland. Head of Service October 2022 The all Ayrshire Transport Appraisal being led by Transport Scotland commenced in January 2019. We will continue to engage with Transport Scotland to ensure the Ayrshire Growth Deal transportation work is included in Strategic Transport Projects Review work. 4 20mph speed restrictions in villages Progress with the 20mph speed restrictions in all villages. Maintain engagement with the local communities. Head of Service March 2022 phase 1&2 Complete October 2023 phase 3 Completed phase 1 and 2. Design work and consultation phase 3 Responses from Community Councils 5 Anticipated Budget Reductions in 2022/23 Continue to provide a high quality roads service within decreasing available budgets. Includes service re-design work. Head of Service March 2024 Reports to various Committees. 66
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32 Action Success Criteria/ Desired Outcome Responsible Timescale Details 6 Active Travel Strategy Develop active strategy for travel across South Ayrshire Network Head of Service Complete A full review of active travel provision in South Ayrshire has been undertaken and was presented to Leadership Panel. Strategy to be published. 7 EV Charging Strategy Develop further the EV strategy for South Ayrshire Network Head of Service March 2025 A full review of EV provision in South Ayrshire was being undertaken and approved by Cabinet. This will be reviewed as a result of work with Scottish Futures Trust to assess public charging funding models. 8 Levelling Up Fund Submission of Active Travel bid Head of Service TBC Joint bid with NAC for active travel route Ayr to Irvine 9 Levelling Up Fund Submission of A70 Improvement Package Head of Service TBC Bid submission for A70 improvements. 10 Motorhome Trials Develop Campervan sites along the coastline. Head of Service March 2024 Formalisation of two temporary sites at Girvan and Ayr and additional trials at Ballantrae, Maidens, Prestwick and Troon. 11 Strategic Economic Impact Assessment A75/A77 There is a growing desire to understand the importance / effectiveness of the improvements outlined along the A75 and A77. Head of Service Complete Public consultation / survey covering communities throughout Ayrshire (North, South and East) and Dumfries & Galloway is currently being undertaken. To date there has been approximately 600 responses, with more responses expected as the survey is promoted on social media and the radio. Final report complete for reporting July 2022. 67
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33 APPENDIX 1 – ORGANISATIONAL CHART Chair Joint Committee Chief Executive of South Ayrshire Council Chief Executive of East Ayrshire Council Director of Place Depute Chief Executive Strategic Lead: Safer Communities Head of Roads Strategic Manager Strategic Manager • Traffic, Parking & Road Safety • Transportation & Flooding • Roads & Structures Design • Finance & Admin Support • Reviews of service activities • Business Continuity • Street Lighting • Roads Maintenance Unit • Girvan Harbour 68
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35 APPENDIX 2 – STRATEGIC AND LOCAL DELIVERY SPLIT TABLE 1 - PROPOSED SPLIT BETWEEN STRATEGIC AND LOCAL DELIVERY Strategic Service Delivery Local Service Delivery Asset and Performance Local Transport Strategy; Transportation Policy; Road Safety Plan; Cycling Strategy Council/Partner Liaison; Transportation, Development Control and Road Safety Maintenance of Bus Shelters; Split Cycle Offset Optimisation Technique (SCOOT) systems (an adaptive control system for controlled road crossings); Development Control; Bus Shelter Advertising; Shopmobility; Travel Planning; Planning Applications; Development Planning; Section 75 Agreements; Road Safety Audits; School Travel Plans; School Crossing Patrol; Road Safety Education. Maintenance of Traffic signals, traffic signs, Traffic Orders; Traffic Counts, Accident Investigation and Prevention; Asset and Performance Asset Management Plan; Performance Monitoring; Parking Strategy. Scottish Roadworks Register Asset, Traffic and Parking Car Park Maintenance and Parking Enforcement. Roads Improvement Plan; Infrastructure Surveys; Inventory Management; Issue of Permits; Accident Investigation and Prevention; Asset and Performance Flood Risk Management Strategy; Flood Risk Management Plans; Design and Environment Maintenance of Watercourses, Bridges, Retaining Walls, Piers and Harbours. Watercourses; Flood Mitigation; Coastal Protection; Inspection of Piers & Harbours; Bridge Inspections and Maintenance; Structural Assessments; Technical Approval; Abnormal Load Routing; and Design of Major Road Schemes and Improvements. Road Construction Consents Construction and Roads Maintenance Winter Service Planning; Street Lighting Management; Operations Proactive, Reactive, Cyclic Maintenance of Roads and Footways; Winter and Weather Emergency Service; Proactive and Reactive Maintenance of Streetlights; Electricity costs for streetlights. Carriageway Inspections; Programming of Proactive, Reactive and Cyclic Maintenance; Street Lighting Design; Festive Lighting, Construction of Road Safety Schemes; Design of Minor Road Schemes.EV Charging. 70
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36 Strategic Service Delivery Local Service Delivery Business Operations Scottish Roadworkers National Training Programme New Business opportunities Support Services HR, Finance, ICT, and Administrative Support. TABLE 2 - CURRENT SPLIT BETWEEN STRATEGIC AND LOCAL DELIVERY Strategic Service Delivery Local Service Delivery Transportation, Development Control and Road Safety Local Transport Strategy; Transportation Policy; Road Safety Plan; Travel Planning, Cycling Strategy; Planning Applications; Road Construction Consents; Development Planning, Council/Partner Liaison, Section 75 Agreements; Road Safety Schemes; Road Safety Audits; School Travel Plans; School Crossing Patrol; Road Safety Education. Transportation, Development Control and Road Safety Maintenance of Bus Shelters; Split Cycle Offset Optimisation Technique (SCOOT) systems (an adaptive control system for controlled road crossings); Development Control; Bus Shelter Advertising; Shopmobility; Construction of Road Safety Schemes. Asset, Traffic and Parking Asset Management Plan; Roads Improvement Plan; Infrastructure Surveys; Inventory Management; Scottish Roadworks Register; Issue of Permits; Performance Monitoring; Accident Investigation and Prevention; Traffic Orders; Traffic Counts; and Parking Strategy. Asset, Traffic and Parking Maintenance of Traffic signals, traffic signs, Car Park Maintenance and Parking Enforcement. Design and Environment Flood Risk Management Strategy; Flood Risk Management Plans; Watercourses; Flood Mitigation; Coastal Protection; Inspection of Piers & Harbours; Bridge Inspections and Maintenance; Structural Assessments; Technical Approval; Abnormal Load Routing; and Design of Major and Minor Road Schemes and Improvements. Design and Environment Maintenance of Watercourses, Bridges, Retaining Walls, Piers and Harbours. Operations Carriageway Inspections; Winter Service Planning; Programming of Proactive, Reactive and Cyclic Maintenance; Street Lighting Design and Management; and Festive Lighting. Operations Proactive, Reactive, Cyclic Maintenance of Roads and Footways; Winter and Weather Emergency Service; Proactive and Reactive Maintenance of Streetlights; Electricity costs for streetlights. 71
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 19 MAY 2023 Report by the Head of Ayrshire Roads Alliance ______________________________________________________________ SUBJECT: ROADWORKS PROGRAMME 2023/24 ______________________________________________________________ PURPOSE OF REPORT 1. The purpose of this report is to advise the Joint Committee on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2023 to 2024. RECOMMENDATIONS 2. It is recommended that Joint Committee: (i) Notes, the Ayrshire Roads Alliance programmed works 2023/24 (ii) Otherwise, notes the contents of this Report. BACKGROUND 3. The budget allocation for East and South Ayrshire Councils Roads Investment Programme for FY 2023/24 can be seen in tables 1 and 2 below respectively. Programme Area Budget (£m) Carriageway Resurfacing 3.240 Footway Resurfacing 0.250 Environmental Improvements 0.015 Street Lighting 0.250 Multi Storey 0.030 Structures (Bridges & Culverts) 4.100 Flood Prevention 2.666 Kilmarnock Car Parks 2.719 Browns Road 0.220 EV Charging 0.100 Active Travel 0.100 Other Works 0.080 Total £14.040 External Funding SPT – Park & Ride £0.020 SPT - Bus Station Improvements £1.800 Cycling, Walking & Safer Routes £0.779 Smarter Choices, Smarter Places 0.170 (tbc) Sustrans 0.030 (tbc) Road Safety Improvement Fund 0.150 prospective bid Active Travel Transformation fund 1.800 (tbc) Agenda Item 7 73
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Total £2.599 confirmed Table 1: East Ayrshire Council Roads Investment Programme 2023/24 Programme Area Budget (£m) Carriageway & Footway Resurfacing 2.812 Structures (Bridges & Culverts) 0.410 Street Lighting 0.250 Traffic Signals 0.290 Girvan Harbour 0.502 Slope Stabilisation 0.216 EV charging 0.190 Tourist and visitor Facilities 0.150 Total £4.946 External Funding Cycling, Walking & Safer Routes 0.718 Smarter Choices, Smarter Places 0.101 (tbc) Sustrans 2.715 (tbc) SPT 0.800 Regional Active Travel Grant 0.800tbc Road Safety Improvement Fund 0.150 (prospective bid) Active Travel transformation fund 1.200 Total £2.718m confirmed Table 2: South Ayrshire Council Roads Investment Programme 2023/24 DETAIL 4. The programmes for FY 23/24 are contained within Appendices One and Two. Resurfacing 5. Road improvement programmes in East Ayrshire Council for FY 23/24 commenced April 2023 and in South Ayrshire Council commencing May 2023 with some early improvement works complete. The price of road material and fuel has not subsided, the focus this year will be to limit outsourcing works to external contractors, which will be achieved by combining and upskilling our workforce. 6. Early planning meetings with Team Leaders, Depot Coordinators and our Roadwork Coordinator has concluded and will continue throughout the year to monitor budget, progress and move resources as required. 7. As previously reported at our last joint committee, Ayrshire Roads Alliance has submitted bids to Scottish Timber Transport for both East and South Ayrshire to the value of £286k and £630k respectively. Communication has been received 74
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confirming they are currently reviewing our applications with a decision expected towards end of May/beginning of June. 23. 8. Due to an early low temperature forecast received, winter operations was extended for a week ending 1st May 2023. Summer standby has now commenced with Ayrshire Roads Alliance responding to incidents on the network. 9. At the end of winter our salt stocks are 2257tonnes in East Ayrshire Council and 2239tonnes in South Ayrshire Council with resilience levels at 4,400tonnes. 10. A lessons learned workshop is planned which will be attended by Winter Controllers and Winter Supervisors to discuss 22/23 winter operations and take forward areas of improvement for winter 23/24. Route optimisation of our gritting routes is at the early stages with discussions progressing with specialist Contractors.. Street Lighting 11. Street lighting teams continue to focus on cyclic maintenance faults and statutory electrical test and inspection. 12. Utilising the external Contractor LED lighting installations continue to progress as detailed in Appendix 1 and 2. Electric Vehicle Infrastructure 13. The Electric Vehicle Infrastructure Fund (EVIF programme) has been included within Appendix three for South and East Ayrshire respectively, with the number of public chargers installed to date is included at Appendix 3. 14. New EV chargers have been commissioned at Cumnock Community Hospital, with installations proceeding at Sturrock Street (East), Car Park and at Rosebank Resource Centre (both Kilmarnock). 15. PAN Ayrshire Public Electric Vehicle Charging Strategy has been approved by all three authorities with Ayrshire Roads Alliance taking the lead. Work has commenced but it is at very stages of development. Structures 16. Many of the bridge projects that we undertake requires works to be undertaken within the watercourse and depending on what the works involve it can often take up to 4months for the SEPA licence to be obtained with other constraints, such as the fish spawning season which typically runs from end October to end April restricting work in the watercourse. 17. Appendix B details East Ayrshire Council Bridges Capital programme with three projects, Queens Crescent Retaining Walls, Newmillns and B741 Coal Glen 75
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Embankment Slip, near Dalmellington issued for tender with a remaining seven projects nearing tender ready with a combined estimated value of £3.62m. 18. Land acquisition and/or access agreements are often required for bridge related projects and can cause delay to the projects. A number of projects are currently near tender ready but are being delayed due to land related issues. ARA are actively working with the Council’s Estates and Legal teams in all of these projects but land acquisition can be a very challenging and resource intense activity for ARA, Estates and Legal sections. Again, where possible, projects that do not require land acquisition or formal legal access agreements are being brought forward. 19. ARA representing South Ayrshire Council as a coastal authority participate as one of four Local Authorities on the Coastal Adaptation Budget Group which has representation from Scottish Government, Nature Scot, SEPA and Local Authorities. The group is currently considering the model for allocation of the year 3 funding for the coastal change adaptation fund. 20. The business case for Ballantrae was accepted by the Coastal Adaption Budget Group and £180,000 will be included for this project in the Scottish Government General Capital Grant for South Ayrshire Council in 2023/24. The onsite start up meeting took place on the 21st April and the project is now live. 21. The business case for Girvan Golf course was not accepted for funding, however positive feedback on the objective was received and encouragement given to submit the case study for future funding taking note of the feedback provided. The opportunity to use dredge material from Girvan Harbour to replenish the Girvan Golf Course beach is being investigated as part of the future dredging planned without access to this funding. Traffic & Transportation 22. Agreement has been reached where necessary to roll grant funding provision into the new financial year to complete projects. The focus of these projects will continue to be improvements to our roads and infrastructure to improve journeys and increase safety measures where required. At present, grant award confirmation has been received from Strathclyde Partnership for Transport (SPT) and Cycling, Walking, Safer Routes (CWSR), whilst we continue to await conformation from various others including Sustrans, Smarter Choices, Smarter Places (SCSP), the Active Travel Transformation Fund (ATTF), the Regional Active Travel Grant (RATG) and the Road Safety Improvement Fund (RSIF). 23. The Active Travel Strategy for East Ayrshire will shortly be undergoing a final public consultation review – as previously agreed at EAC Cabinet the final version of the Strategy can be signed off by the Leader and Cabinet Member for Roads without the need to return to a future Cabinet meeting. The Active Travel Strategy for South Ayrshire has now been published. 76
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APSE Highways, Street Lighting and Winter Maintenance Innovation Awards 2023 24. Ayrshire Roads Alliance were announced as the winners of the Highways Maintenance innovation category for our Temporary Traffic Regulation Order (TTRO) digitalisation submission at an awards dinner on Thursday 23 March 2023 in Blackpool. POLICY/COMMUNITY PLANNING ISSUES 25. A well -maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 26. The matters referred to in this report contribute to the South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome of ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’ LEGAL IMPLICATIONS 27. By virtue of the relevant statutory provisions, principally detailed within the Roads (Scotland) Act 1984, the Council as local roads authority is required to manage and maintain all publicly adopted roads within its area other than those which are maintained and managed by the Scottish Ministers. HUMAN RESOURCES IMPLICATIONS 28. The work programmes have direct impact on human resources and the Alliance will ensure all works are suitably resourced to maintain satisfactory progress. EQUALITY IMPACT IMPLICATIONS 29. An equality impact assessment is not needed because the proposal does not have a differential impact on any of the protected characteristics. FINANCIAL IMPLICATIONS 30. The Ayrshire Roads Alliance will deliver the strategic and local services as stated in the Service Plan. The budget is provided by East Ayrshire Council, South Ayrshire Council, and other external organisations. Appropriate scrutiny arrangements are in place to manage these budgets. RISK IMPLICATIONS 31. The Ayrshire Roads Alliance Risk Register is reviewed and presented at every joint Committee. 77
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32. The Works Programmes, Service Plan and the Risk Register do not expose either Council to an increased risk as they have been developed from existing budgets and existing service commitment. TRANSFORMATION STRATEGY 33. This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. Maximum value for our communities; by ensuring the road network is maintained. BACKGROUND PAPERS East Ayrshire Council Cabinet Report – 2023/24 Roads Asset Management Plan – Investment and Programme - 8 March 2023 South Ayrshire Council Leadership Report Road Improvement Plan 2023/24 -25 April 2023 LIST OF APPENDICES Appendix 1 - South Ayrshire Council Programme of Works 2023/24 Appendix 2 - East Ayrshire Council Programme of Works 2023/24 Appendix 3 – EV Public Chargers Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation Officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 78
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Appendix 1 South Ayrshire Council – Programme of Works 2023/24 Ayrshire Roads Alliance - Carriageway Structural Maintenance Programme over two years 2022 to 2024 Route No Town Road Name Works Description Scheme Score Estimated Cost Comments Variance +/- B734 Old Dailly Barr Old Dailly Old Dailly to Penkill + drainage improvements N/A £108,000 B7035 By Girvan Glendoune Houdston Road (Coalpots) Braetoll South + S Power shut down N/A £200,000 B743 By Mossblown Ayr / Mossblown? West from Brocklehill Farm 53 £270.668 C37 Auchincruive Barrackhall Gibbsyard TBC 48 £118,347 Uncl Tarbolton Springfield Road Garden Street to No 50 46 £28,523 B742 By Coylton B742 Council Boundary - A70/Hillhead, Coylton By Holebogs, S bend 59 £48,000 B742 By Coylton B742 Council Boundary - A70/Hillhead, Coylton From A70 at Hillhead south to C21 Craigs Road junction 56 £55,000 79
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B742 By Coylton B742 A70 Hillhead - B744 Jcn N Of Annbank, Coylton From Meadowhead Depot entrance south-wards 55 £97,500 B744 Annbank Weston Brae Full Length 53 £59,000 B744 Annbank Browns Crescent Weston Avenue Full Length Craighall Way to 101 Weston Avenue 53 56 £93,000 B742 By Coylton B742 A70 Hillhead - B744 Jcn N Of Annbank, Coylton Bridge of Coyle to C2 52 £190,500 U77 By Coylton Hole Road Full Length 46 £65,911 B7023 Maybole Crosshill Road Full Length 56 £74,687 B7023 Maybole St Cuthbert's Road Full Length 53 £30,669 B7024 Maybole Alloway Road Redbrae to Bypass 51 £55,922 C122 By Maybole C122 Gardenrose Path/Maybole - School Road/Minishant, Maybole C122 Gardenrose Path/Maybole - School Road/Minishant, Maybole School to new Bypass Ladycross to new Bypass 50 £60,134 80
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B7023 Maybole Maybole Crosshill 30mph Maybole to jcn C58 72 £162,720 U52 Pinwherry Muck road Various TBC 52 £71,978 B7023 Maybole Ballochbroe to Crosshill Dalhowan to C58 £275,435 A719 PH 2 By Maidens By Dunure Pennyglen/B7023 - Kirkoswald Road/Maidens, Maidens A719 Smithy Bridge/Dunure - Croy Brae, Dunure B7023 Enoch Lodge - Caravan Park Cemetery to Drumshang 67 £353,083 A719 PH 1 By Maidens Pennyglen/B7023 - Kirkoswald Rd & Turnberry Rd /Maidens, Turnberry Morriston Farm to Jct Blawearie Maidens to Turnberry 56 £552,084 Ayrshire Roads Alliance - Carriageway Structural Maintenance Programme – Sites identified for future budget allocation Uncl Ayr Saltpans Road North from Glebe Road 46 £48,750 Uncl Prestwick Morris Road Full Road 43 £34,320 Uncl Ayr Saltpans Road North from Glebe Road 46 £48,750 Uncl Prestwick Morris Road Full Road 43 £34,320 81
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Uncl Ayr Green Street Waggon Road to Crown Street 42 £67,760 Uncl Prestwick Craigie Street Full length 39 £11,638 C74 By Ayr Macnairston Road C105 to B742 Junction 52 £92,960 Uncl Ayr Saltpans Road North from Glebe Road 46 £48,750 Uncl Prestwick Morris Road Full Road 43 £34,320 Uncl Ayr Green Street Waggon Road to Crown Street 42 £67,760 Uncl Prestwick Craigie Street Full length 39 £11,638 C74 By Ayr Macnairston Road C105 to B742 Junction 52 £92,960 B744 By Annbank B744 Belston/A70 - Weston Avenue/Annbank, Ayr Auchincruive Junction to Glenview 52 £91,250 Uncl Ayr Ellisland Square Full Length 42 £58,806 Uncl Ayr Chapel Park Road Full Length 40 £53,319 B742 By Maybole B742 Jcn Of A77(T) Ne Of Maybole - Council Boundary S Of Dalrymple, Maybole From B7045 junction westwards N/A £66,845 A719 By Dunure A719 Smithy Bridge/Dunure - Croy Brae, Dunure By Humeston, Castlehill woods to Pennyglen 70 To be measured 82
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Ayrshire Roads Alliance – Surface Dressing works – Sites identified for future budget allocation U72 By Dundonald Crooks Full Length N/A U99 By Symington Dundonald Symington C32 to U98 Corraith N/A C115 By Tarbolton Parkmill Road Parkmill to C114 N/A C114 By Tarbolton Largie Road 2 sections N/A B744 By Tarbolton Tarbolton/Crosshands C114 to Auchinweet N/A C74 By Ayr Macnairston Road Macnairston to Lochfergus N/A C60 By Maybole Ladycross Full Length N/A C39 By Ayr Corton Road A77 to Equestrian Centre N/A U2 By Maybole Auchencross C29 to Railway Bridge N/A U25 By Dailly Delamford B741 to Hadyard Hill N/A U56 Girvan Golf Course Road Newton Kennedy Br. to Knockvalley Cottages N/A C102 By Kirkoswald Balvaird Full Length N/A 83
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Ayrshire Roads Alliance - Footway Structural Maintenance Programme over two years 2022 to 2024 C17 Tarbolton Westport Footway North side 28 £17,370 Uncl Mossblown Martin Avenue 28 £15,300 Uncl Prestwick Hunters Avenue South from Heathfield Road, west side 23 £7,500 Uncl Maybole Hicks Avenue No 2 to No 94 30 £28,980 C151 Dailly Woodside Both sides from Back St and Hadyard Terr 30 £20,400 Uncl Crosshill Newton Street Church Side of road 30 £15,795 Uncl Dailly Hadyard Terrace Inside footway + part outer section 28 £54,400 Uncl Maybole Ashgrove Avenue Full Length To be measured Ayrshire Roads Alliance - Footway Structural Maintenance Programme – sites identified for future budget allocation Uncl Troon Fullarton Drive No 19 to No 37 30 £16,500 B730 Dundonald Drybridge Road Bowling Green to Kilnford Dr 28 £14,500 84
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B730 Dundonald Drybridge Road Kilnford Drive to A759 28 £33,600 C492 Troon Bentinck Drive No 97 to No 121 28 £20,000 Uncl Prestwick Outdale Avenue F/path Sherwood Road side , both sides 30 £38,300 B743 Mossblown Mauchline Road Fourways to Railway Bridge North side 28 £15,300 Uncl Ayr Content Avenue South Side full length (College Side) 28 £8,400 Uncl Ayr Bellevue Crescent 34 £37,800 Uncl Ayr Hawthorn Drive 30 £62,000 B742 Annbank Weston Brae 28 £10,700 Uncl Maidens Ardlochan Road 30 £20,000 Uncl Maybole Queens Terrace No 17 to No 39 + cway see separate entry 28 £18,000 Uncl Maybole Kingcraig Avenue No 2 to No 32 + cway see separate entry 28 £22,800 85
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Uncl Ayr Lochpark slab replacement 23 £20,425 Uncl Dailly Church Crescent Odd number side full length 30 £16,000 Ayrshire Roads Alliance - Lighting Programme 2023/24 Town Location Work Type No of columns Estimated Programme Cost Comments Variance +/- Ayr Castlehill (Larchwood Road, Hawthorn Drive and Area) Mix of steel and concrete columns SAC cabling and 5th Core 17 £60,000 Start Date 9 May 23 Ayr Belmont Crescent Poor lighting & 5th Core supplies 13 £30,000 Scheduled June 23 Girvan Elder Avenue and Area Old steel columns, poor lighting levels 31 £60,000 Scheduled June 23 Prestwick Mossbank (Phase 2) Old steel columns and 5th Core supplies (ongoing section faults) 35 £60,000 Started 2 May 23 Troon South of town centre area Concrete column replacements (Scottish Power services) 50 £40,000 Scheduled July 23 £250,000 Ayrshire Roads Alliance - LED Lighting Programme 2023/24 Town Description Remaining Ayr - 11 86
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Ayrshire Roads Alliance - Traffic and Transportation Programme 2023/24 Calculated Funding Totals Sub-Bid Match Detail Total Bids Project Description Comments Variance +/- SPT £39,000 Match £800,000 Access for All Review Coylton Works underway on site £100,000 Match Alloway to Burton Construction Works underway – contractor started on site 13/02 £450,000 Match Dundonald to Barassie Link Ph1 Construction Currently on hold as we await confirmation of land acquisition £50,000 Match Loans to Troon Railway Station (Phase 3) Currently awaiting confirmation of Sustrans match funding £61,000 Match Active Travel Strategy projects – details TBC Various works – all will be completed by financial year end £100,000 No Match SQP Various Projects Various works – all will be completed by financial year end Sustrans – Places for Everyone £114,926 Match £2,714,926 Access for All Review Coylton Currently awaiting formal grant award 87
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Calculated Funding Totals Sub-Bid Match Detail Total Bids Project Description Comments Variance +/- £400,000 Match Alloway to Burton Construction Works underway – contractor started on site 13/02. Funding includes additional works including new SUDS feature with biodiversity enhancements £2,100,000 Match Dundonald to Barassie Link Ph1 Construction Currently on hold as we await confirmation of land acquisition. Funding unconfirmed at this time. £100,000 Match Loans to Troon Railway Station (Phase 3) Currently awaiting formal grant award Regional Active Travel Grant (RATG) £800,000 No Match £800,000 Dalmellington to Ayr active travel route - design Currently awaiting formal award Road Safety Improvemen t Fund £150,000 No Match £150,000 Various road safety improvements - tbc Fund will open to bids shortly – bid currently being prepared 88
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Calculated Funding Totals Sub-Bid Match Detail Total Bids Project Description Comments Variance +/- SCSP £100,800 Hub Match £100,800 Active Travel Hub Ayr Ongoing Project delivery – awaiting confirmation of funding – announcement has been delayed on multiple occasions CWSR £50,000 Match £718,000 Access for All Review Coylton Works underway on site £200,000 Match Alloway to Burton Construction Works underway – contractor started on site 13/02 £100,000 Match Active Travel Strategy projects – details TBC Detail TBC – will be programmed and delivered in current FY. £200,000 Match Dundonald to Barassie Link Ph1 Construction On hold - Awaiting confirmation of land acquisition and Sustrans funding element £8,000 Match Loans to Troon Railway Station (Phase 3) Awaiting Sustrans award confirmation for match 89
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Calculated Funding Totals Sub-Bid Match Detail Total Bids Project Description Comments Variance +/- £160,000 Hub Match Various projects to provide match for the SCSP funding – active travel infrastructure imps Detail TBC – will be programmed and delivered in current FY. Active Travel Transformat ion Fund (ATTF) £500,000 No Match £1,200,000 Culzean Way – optioneering and outline design ATTF fund is currently oversubscribed, therefore it is very unlikely that a full grant award based on our submission will be successful. £200,000 No Match Heathfield active travel route – optioneering and outline design £200,000 No Match Ayr Hospital active travel route – optioneering and outline design £200,000 No Match Carrick Connections – optioneering and outline design £100,000 No Match Dundonald to Crosshouse – optioneering and outline design Total £6,483,726 90
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Calculated Funding Totals Sub-Bid Match Detail Total Bids Project Description Comments Variance +/- ARA New Signals £290,000 No Match £290,000 Signalisation of A759/B730, Dundonald, and signalisation of Doonfoot Rd/Greenfield Ave, Ayr Works to be designed, costed, programmed and installed in current FY. Total £6,773,726 Ayrshire Roads Alliance - Traffic and Transportation Signal Replacement 2023/24 Signal No Town Description Work Type Estimated Programmed Cost Comments Variance +/- SAS1 Ayr Racecourse Road/ Doonfoot Road Junction Replacement £60,000 Design to be undertaken, costed, and works programmed SA17 Ayr Whitletts Road/ Mainholm Road Junction Replacement £60,000 Design to be undertaken, costed, and works programmed SAP15 Ayr Ped Crossing – Whitletts Road corridor Pedestrian Crossing Replacement £40,000 Design to be undertaken, costed, and works programmed 91
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Total £160,000 Ayrshire Roads Alliance - Structures Capital Programme 2023/24 Description Work Type Estimated Programme Cost Comments Variance +/- A79-30 Victoria Bridge Joint Replacement and waterproofing £15,000 On Site -£15,000 A79-30 Victoria Bridge Concrete Repairs and Painting £490,571 Design Ongoing. Construction planned 2023/24 -£488,403.12 C12 Dunure Station Road Dunure, Slope Stabilisation £193,346 Design Ongoing, Construction Planned 2023/24 -£185,681.63 U49 Littleton Farm Littleton Farm, Slope Stabilisation £23,000 Ground Invetigation and Design. -£23,000 Girvan Harbour Girvan Harbour South Pier Repairs £136,000 Design -£136,000 Girvan Harbour Girvan Harbour Timber Jetty Sheet Piles £587,380.03 Design -£587,380.03 Collennan Reservoir Troon Valve tower access access gantry installation. £70,000 Design and Tender -£70,000 £1,515,297.03 92
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Appendix 2 East Ayrshire Council – Programme of Works 2023/24 Ayrshire Roads Alliance - Carriageway Structural Maintenance Programme [Works carried over from 2022/23] ROAD LOCATION Estimated Cost Cost to Date variance +/- Comment A71 Main Street Darvel £121,875.00 A735 U26 to past C7 Junction £155,250.00 B743 Strathaven Road Muirkirk 950m to South Lanarkshire Boundary £93,600.00 C134 Rural Sections £28,800.00 U760 Dalcairnie Full Length £122,400.00 U26 Dunlop Full Length £43,200.00 Ellis Street Kilmarnock Full Length £18,900.00 Howard Street Kilmarnock Full Length £85,680.00 Seaford Street Kilmarnock Full Length £134,640.00 Dundonald Road Kilmarnock Smillie Place to Seaford Street £112,00.00 Meiklewood Road Kilmarnock No1 to No 31 £33,000.00 Shortlees Crescent Kilmarnock Rathlin Avenue to Shortlees Road £44,000.00 Old Street Kilmarnock Academy Street to Campbell St £37,800.00 Stoneyhill Avenue Kilmarnock Full Length £22,000.00 Turner Place Kilmarnock Full Length £32,000.00 Craufurdland Road Kilmarnock No87 to No145 £24,000.00 Old Mill Road kilmarnock Lawson Street to Saturrock Street £64,000.00 Grassyards Road Kilmarnock Kennedy Drive to C10 £48,000.00 93
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Mansfield Road New Cumnock A76 to Top Corner/ Junction £287,100.00 Blaney Avenue Patna Full Length £33,000.00 Crougar Road Crookedholm Full Length £69,300.00 Meadowside Crookedholm Full Length £7,500.00 High Street Newmilns Full Length £45,000.00 East Donnington Street Darvel Full Length £30,600.00 Burn Road Darvel Various Sections £88,000.00 Campbell Street Darvel Full Length £28,050.00 Glen Terrace Darvel Full Length £30,000.00 Fleming Drive Stewarton Full Length £13,970.00 Lothian Road Stewarton Full Length £55,000.00 Cutsburn Road Stewarton Full Length £88,000.00 Irvine Road Kilmaurs Full Length £25,300.00 Newmill Road Dunlop Rural Section £81,000.00 Middlefield Drive Muirkirk Full Length £14,450.00 Ayrshire Roads Alliance - Carriageway Structural Maintenance Programme 2023/24 – New sites A77 Underneath Flyover £41,400.00 A70 South of Muirkirk at B743 Junction £189,750.00 A70 West of Ochiltree £86,250.00 A713 Patna £92,000.00 B743 Mauchline – Mary Morrison Drive to Hill Top £105,300.00 B705 2 Sections from 30mph to Glenshamrock Road £117,000.00 C3 C82 to Stair £129,600.00 94
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C11 Patna – Dallowie Farm to Dalvennan £45,000.00 U55 Galston – Various Sections £27,000.00 Furnace Road Muirkirk Furnace Bridge to Golf Course £40,000.00 Main Street Ochiltree A70 to Gallowlee Avenue £104,000.00 Blackwood Avenue Catrine Full Length £27,600.00 Fourfields Catrine Full Length £39,600.00 John Allan Drive Cumnock Full Length £48,000.00 Duncan Court Cumnock Full Length £12,000.00 James Young Avenue Cumnock Full Length £13,000.00 Burnside Road Caponacre Full Length £70,000.00 Riecawr Avenue Bellsbank Full Length £45,600.00 Shalloch Place Bellsbank Full Length £32,400.00 Garden Street Dalrymple Full Length £32,400.00 Ayrshire Roads Alliance - Carriageway Structural Maintenance Programme – Sites identified for future budget allocation Hughfield Road Mauchline Full Length £55,500.00 Carrick View Mauchline Full Length £41,250.00 Beechwood Road Mauchline Full Length £69,500.00 Jean Armour Drive Mauchline Full Length £112,500.00 95
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Ayrshire Roads Alliance - Footway Structural Maintenance Programme 2023/24 [Works carried over from 2022/23] FOOTWAY LOCATION Estimated Cost Cost to Date variance +/- Comment Riverbank Place Kilmarnock No 3 to No 9 £2,880.00 Burn Road Darvel A71 to West Donnington Street £4,032.00 Mauchline Road Auchinleck Merlin Park to Merlin Garage £18,900.00 Kings Drive Holmhead Cumnock Full Length 1 Side £18,900.00 Broomfield Avenue Holmhead Cumnock Full Length 1 Side £10,080.00 Netherhill Crescent Patna Full Length 1 Side £18,900.00 A713 Dalmellington Road Patna Dalharco Avenue to Doonbank Crescent £30,240.00 Taiglum Drongan Full Length 1 Side £5,670.00 Cessnock Road Hurlford Full Length 1 Side £17,640.00 Homes Road Galston Full Length 1 Side £12,600.00 Rysland drive Fenwick Full Length 1 Side £20,790.00 Bowes Rigg Stewarton Full Length 1 Side £25,200.00 James Young Avenue Netherthird Full Length Both Sides £16,380.00 Western Road Kilmarnock Lewis Drive Side £9,450.00 Knowhead Road Kilmarnock Full Length 1 Side £28,350.00 Castle terrace Kilmarnock Full Length 1 Side £10,368.00 96
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Ayrshire Roads Alliance - Environmental Improvement Programme Year Project Description of Works Benefit Estimated Cost Future Years Hayhill, by Drongan, Environmental Improvement Kerb, upgrade verge and form parking bay Improve environment in village and road safety by formalising parking area. £15,000 Future Years Craigie Avenue, Kilmarnock Form Lay-by - street parking bays Improve environment and road safety by reducing on street parking problems. £15,000 Future Years Wellpark Crescent Kilmarnock, widen road. Re-kerb and widen over- run grassed area Improve environment and road safety by reducing on street parking problems. £7,000 Future Years Kilmarnock Rd Service Rd Crosshouse, widen road. Re-kerb and widen over- run grassed area Improve environment and road safety by reducing on street parking problems. £8,000 Future Years Hillcrest, Bellsbank, Dalmellington Parking Bays Form 6 No Off-Street parking bays Improve environment and safety by reducing on street parking problems. £15,000 Future Years North Hamilton Place Kilmarnock, parking bays. Additional Parking Area Improve environment and road safety by reducing on street parking problems. £8,000 Future Years Gateside Road, Galston, widen road. Re-kerb and widen over- run grassed area Improve environment and road safety by reducing on street parking problems. £7,000 97
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Ayrshire Roads Alliance - Lighting Capital Programme 2023/24 Town Location Work Type Estimated Cost Comments Variance +/- Galston Cairn Terrace, Cairn View and Cairn Place 5th Core supplies and concrete columns £50,000 Scheduled November 23 Kilmarnock Bridgehousehill Road 5th Core supplies and deteriorated columns £60,000 Scheduled September 23 Muirkirk Garpel Ave, Smallburn Dr Area Ph2 5th Core supplies and concrete columns £75,000 Scheduled October 23 New Cumnock Dalhanna Drive, Mounthope Terrace, Lochbrowan Crescent 5th Core supplies and concrete columns £65,000 Scheduled July 23 £250,000 Ayrshire Roads Alliance - LED Lighting Programme Update 2023/24 [Works carried over from 2022/23] Town Lantern Amount Status Delivery / start install Install complete by Kilmarnock - North East 1135 Complete Dec-21 90% Complete Kilmarnock - Central 1400 On site Aug-23 East Ayrshire - Decorative 350 75% complete tender to be issued for next stage Aug-23 Logan, Lugar, Cronberry & Muirkirk 390 On site Oct-22 May-23 Stewarton, Kilmaurs, Fenwick, Dunlop & Lugton 1420 On site Oct-22 May-23 Current Status Programme completed conversions to date 12,696 Replacement programme 90% complete Overall LED units completed 19,125 LEDs now 90.8% of total EAC inventory 98
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Ayrshire Roads Alliance - LED Programme Funded Replacement Works 2023/24 [Works carried over from 2022/23] During our design works for our LED conversions, we have identified a number of older installations in East Ayrshire where it is not practicable to simply replace the existing discharge lighting with LED lanterns. Consequently, the following full lighting replacement projects have been programmed and will be funded from the LED replacement budget. Town Location Estimated Cost Scheduled Comments Galston Orchard Street £35,000 Nov-22 90% Complete Kilmarnock Samson Ave, Linfern Ave Areas £95,000 27-Feb-23 40% Complete Stewarton Clerkland Road Area £70,000 27-Feb-23 40% Complete Kilmarnock Glasgow Road B7038 £45,000 27-Mar-23 90% Complete Kilmarnock Forest Grove and Woodlands Grove £85,000 03-Mar-23 40% Complete 2022/23 Total £425,000 Ayrshire Roads Alliance - LED Programme Funded Replacement Works 2023/24 Town Location Estimated Cost Scheduled Comments Kilmarnock Woodstock Street & Area £60,000 12-Jun-23 Kilmarnock Gibson St and Carmel Ave Areas £110,000 2-Jun-23 Kilmarnock Wilson Ave, Greenan Rd, Dunure Rd Area £120,000 15-May-23 Stewarton Annick Crescent & Area £75,000 3-Apr-23 10% Complete Fenwick Maunsheugh Road £50,000 May-23 Fenwick Skernieland Road £30,000 Jul-23 Kilmarnock Bonnyton Road £20,000 Jul-23 2023/24 Total £465,000 99
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Ayrshire Roads Alliance - Bridge and Culvert Strengthening Programme 2023/24 [Ongoing and identified works] Bridge Strengthening and Replacement Structure Reference Structure Name Proposed Works Project cost estimate Spend to-date Comment Status U22/10 Burnfoot Bridge, near Darvel Replacement – Near tender ready. Land acquisition outstanding £440,000 £5,250 Ground Investigation completed. Land acquisition ongoing with Estates/Legal . SEPA CAR Licence received Design & tender docs C127/10 Low Ashyard Bridge Infilling of bridge by Historical Railways Estate. EAC part contribution £5,000 £0 HRE has funded the installation of temporary supports and working up design to sleeve the structure Programmed Funding discussions ongoing with HRE U26/10 West Clerkland Bridge, near Stewarton Replacement – currently closed to traffic; near tender ready. CPO required to obtain land acquisition. Construction likely to be in future year programme £12,000 £389 Land acquisition stalled due to landowner. CPO reqd. Bridge completely closed to veh & peds. With Legal working on CPO. Tender ready B730/10 Littlemill Bridge, near Rankinston Replacement - near tender ready; land acquisition to be concluded; construction likely to be in future year programme £6,000 £3,442 Land acquisition near complete. Advance electricity diversion complete. Near Tender ready. Works in 2023/24 A71/280/C8 0 Mathews Burn Culvert, West Donnington St, Darvel Replace section of culvert below West Donnington Street; design on going and near tender ready, land acquisition to be concluded. £149,000 £0 SEPA Licence obtained. Land acquisition with Legal to conclude. Design/Tender 100
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B713 B713 Road Slip south of Sorn Detailed design and construct sheet piled wall £312,000 £2,450 Consultant working up detailed design & tender documents Near tender ready B705 B705 Road Slip centre of Catrine Detailed design £18,000 £0 No progress B705 B705 Road Slip north of Catrine Detailed design £18,000 £0 No progress Various Investigative works Topographical surveys, paint surveys, etc £6,000 £1,350 Package of topos awarded A735/130/C 58 Gills Burn Culvert, Dunlop Part deck replacement and Retaining Wall Repairs - design in 2022/23 and construction in future year programme £10,000 £0 On hold (as part of F&PM wider ECC build) U751/10 Crossflats Bridge Replacement – design by consultant £60,000 £0 No progress Consultant to be appointed for design via SXL U760/00/C93 Glenhead Culvert Replacement £42,000 £0 Design ongoing U740/10 Barbieston Bridge Boundary Bridge Replacement – design by consultant £24,000 £0 No progress U44/10 Bruntland Bridge Strengthen and refurbish £24,000 £0 No progress Upgrade Works identified from inspections B705/10/C9 1 Cowan Place Culvert, Catrine Masonry repairs/scour repairs £24,000 £0 Site visit undertaken and preliminary design Preliminary design B705/20 Shellies Bridge, Catrine Scour repairs; masonry training wall repairs and culvert extension – Consultant appointed to undertake design & works ongoing; land acquisition Construction in future year programme £6,000 £1,538 Consultant design ongoing. Land acquisition to be determined Design 101
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A71/300 Priestland Bridge Retaining Wall strengthening – finalise design, conclude land acquisition/servitude and construct.Tender evaluation. £120,000 £48,301 Works ongoing Site U764/10 Glenmuir Bridge Scour repairs £42,000 £0 No progress A70/130/W3 1 Thornwood Wall, Lugar Replacement - Consultant appointed to undertake design which is ongoing; land acquisition required. Construction in future year programme £6,000 £1,538 Consultant design ongoing and site investigation complete. Sheet pile option developed but conflict with O/H power cables being investigated Design Queens Crescent, Newmilns Replace riverbank retaining wall.tender being evaluated. £325,000 £10,000 Tender delayed until Spring 2023 due to fish spawning issues with river working. Advance tree, vegetation clearance undertaken. Tender ready B741 Coal Glen Embankment Slip, near Dalmellington Ground investigation complete. Consultant finalizing design & tender package. Land acquisition required. Construction potentially in 2022/23. £384,000 £14,000 (Tenders returned and being evaluated) Tender Stage A713/60/C6 1 Polnessan Upper Bridge Extension of culvert. Design and land acquisition in 2022/23. Construction in future year programme. £24,000 £0 No progress C90/35/CG0 2 Cattle Grid Replacement of cattle grid and bypass improvement. Extent of works increased. £30k Wind Farm contribution £136,725 Site works ongoing On Site A736/60/C8 4 Lochridge Culvert Masonry and drainage repairs £60,000 £0 Near ready for tender issue Design F/LUGA/10 Logan to Park Terrace Footbridge, Lugar Replacement of footbridge deck.on refurbished abutments. Consultant design ongoing £150,000 £1,538 Deck replacement and scour protection – design ongoing Design 102
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B705/20/C6 8 Smithy’s Culvert, near Catrine Replace with box units - future year programme £0 No progress B741/40/C7 9 Polmathburn Bridge, near Dalmellington Replace damaged deck slabs - future year programme £0 No progress A71 Dundonald Rd Bridge Refurbish – replace expansion joints, waterproofing, drainage, surfacing – design. Construction in future year programme. £36,000 £14,074 Consultant appointed and design ongoing Design A71 Riccarton Viaduct Refurbish – paint, replace expansion joints, waterproofing, drainage, surfacing – design. Construction in future year programme. £36,000 £11,414 Consultant appointed and design ongoing Design A71 River Irvine Bridge Refurbish – paint, replace expansion joints, waterproofing, drainage, surfacing - design. Construction in future year programme. £336,000 £11,414 Consultant appointed and design ongoing Design B741/50 Nith Lodge Bridge Replacement. Appoint consultant for design and construction in future year £54,000 £0 Consultant to be appointed for design via SXL Held pending possible WF proposals Programmed Annick Water, Stewarton Replacement of collapsing gabion training wall. Detailed design by consultant and construction £378,000 £8,713 Draft tender documents being reviewed by ARA Design U/LOGA/10 Old Lugar Bridge Strengthening, masonry repairs and scour protection £300,000 £5,797 Early stages of design Design C85/10 Fenwick Bridge Masonry refurbishment £24,000 £0 Preliminary design. Trial pit investigation ongoing Design B7036/10 Lugar Bridge, Ochiltree Major refurbishment – design in FY 2022/23, construction in future year £24,000 £0 No progress U/KMCK/20 West Shaw Street Bridge Strengthen and Refurbishment £0 No progress 103
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C135/20 Avon Bridge Masonry and scour repairs £36,000 £0 No progress U736/10/C6 5 Sykeside Bridge Scour repair £24,000 £0 No progress U729/00/C6 4 Hayhiolm Bridge Masonry and Scour repairs £36,000 £0 No progress U729/00/C7 1 Barry Burn Culvert Masonry and Scour repairs £36,000 £0 No progress U730/00/C3 7 Culvert Masonry and Scour repairs £36,000 £0 No progress C36/10 Nith Bridge Masonry parapet rebuild and repairs to commence end of August 2022 £60,000 £25,242 Site works ongoing Site A70/100 Gatehouse Bridge Parapet heighten, scour repairs & masonry repairs £24,000 £0 No progress A70/110/C4 6 Rose Burn Bridge Masonry and scour repairs £24,000 £0 No progress Broomknowe Retaining Wall Design in 2022/23, construction in future years £24,000 £0 No progress W/MUIR/20 Muirkirk Shops Retaining Wall Design in 2022/23, construction in future years £24,000 £0 Topo survey. Trial pit investigation works awarded Parapet Upgrades A70/70 Burnock Bridge, Ochiltree Parapet and other masonry repairs £216,000 £5,545 £196,496 Contract awarded, start date TBC. Further Ecology surveys being undertaken Site A713/90 Dunaskin Bridge, Waterside Widening to create footway and replace both masonry parapets - design ongoing. £70,000 £1,480 Out to Tender Tender Stage 104
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B743/80 Cleuch Bridge, Sorn Upgrade of parapets and install footway £90,000 £0 Design ongoing. Further ecology surveys being undertaken Programmed C134/10 Ranoldcoup Bridge, Darvel Masonry repairs and heighten parapets £264,000 £0 No progress B769/40 Corsehill Mill Bridge Parapet replacement – design in FY 2021/22 £12,000 £0 No progress B7082/10 Townhead Bridge Parapet replacement £150,000 £0 Trial pit investigation works awarded B743/135/C 50 Beacon Hill Culvert Headwall Repairs £0 No progress W/NCUMN/1 0 Burnside Retaining Wall Replacement £36,000 £0 Preliminary Design Design Rail Incursion C23/10 Rigg Road Rail Bridge, Cumnock Safety fencing - future year programme £0 No progress Non ARA Council Footbridges Various sites Design, investigation £120,000 £2,196 Minor repairs ongoing F/HURL/10 Portland Brae Footbridge Load Assessment, paint and replace concrete planks £230,000 £22,687 Consultant completed structural assessment and strengthenin g options. Detailed design cost fee being reviewed by ARA. Design F/CATR/20 Institute Ave Footbridge, Catrine Refurbishment £72,000 £0 No progress A71/190 River Irvine Emergency repairs to expansion joint. Scheme transferred from Revenue to Capital £28,794 105
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Principal Inspections Various Principal Inspections of bridge stock by consultant and in-house staff £216,000 £0 No progress Capital staff fees Staff fee already included in above estimates £260,000 Ayrshire Roads Alliance - Traffic, Transportation and Road Safety Programmes 2023/24 (i) Road Safety Programme Town/Route Location Proposed Scheme Kilmarnock A71 / Campbell Street Off Slip Signalisation Hurlford A71/B7073 roundabout AIP junction assessment Dunlop Lugton Road Pedestrian crossing Dunlop Main Street HGV route assessment Lugton A735/A736 Anti-skid surfacing and traffic sign review B741 Dalmellington to New Cumnock Road safety route review B7034 Hollybush Speed limit review A713 Waterside Speed limit review B730 Drongan Speed limit review Auchinleck Various General review of parking restrictions Mauchline Various General review of parking restrictions Patna Doon Bridge Signalisation and associated safety improvement works 106
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(ii) Safer Neighborhoods Town Location Proposed Scheme Galston Cessnock Road at Bowling Club Pedestrian build-out Stewarton Various roads 20mph speed limit orders amendments Kilmarnock Whatriggs Road Parking review Cumnock Glaisnock Street Possible speed reduction measures Various Various locations Vehicle activated signs upgrade Crookedholm Grougar Road Pedestrian crossing and road widening Sinclairston B7046 Traffic calming (iii) Rural Route Action Plans Route Proposed Scheme B778 B778 Fenwick to Stewarton Route Study (iv) Cycling, Walking and Safer Routes (CWSR) Town Location Proposed Scheme Kilmarnock Grassyards Road Cycle route enhancement scheme Kilmarnock Annahill Park to B7073 Cycle route Fenwick Kirkton Rd/Main St – Fenwick PS Pedestrian safety improvements Mauchline Loudoun Street Pedestrian crossing Kilmaurs Main Street Traffic modelling for improved pedestrian facilities Kilmaurs Townhead Pedestrian crossing Crosshouse Crosshouse-Dundonald Cycle route feasibility study Newmilns Loudoun Road Pedestrian Crossing Investigation 107
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Darvel East Main St/Murdoch Road Junction sightline improvement Kilmarnock Green Infinity Loop Design process for cycle path network (v) Strathclyde Partnership for Transport (SPT) Location Project Kilmarnock Phase 3 refurbishment of Kilmarnock bus station to upgrade concourse and stance areas. Kilmarnock Glasgow Road bus park & ride (vi) SUSTRANS Location Project Hurlford Hurlford Street Design Project Appendix 3 Ayrshire Roads Alliance - EV Public Chargers EAST AYRSHIRE CPS ID Type Make Location 51171 7kw eVolt Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU 50821 22kw eVolt Multi Storey Car Park, Kilmarnock, KA1 1LU 51324 22kw eVolt Titchfield Street Car Park, Kilmarnock, KA1 1PH 52474 22kw eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52470 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52471 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52472 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52473 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 108
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52020 Rapid eVolt East George Street Car Park, Kilmarnock, KA1 1GB 52021 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB 52022 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB 52023 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB 51233 22kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52035 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52036 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52037 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52026 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 52027 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 52028 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 52025 Rapid eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 50819 22kw eVolt Beechwood Avenue Car Park, Beechwood Avenue, Auchinleck, KA18 2AW 51170 Rapid eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 50507 22kw eVolt Avenue Square Car Park, Stewarton, KA3 5AP 60301 Rapid eVolt Castle Car Park, New Cumnock, KA18 4AR 52024 Rapid eVolt Ranouldcoup Road, Darvel, KA17 0JU 52042 Rapid eVolt Loudoun Street Car Park, Mauchline, KA5 5BE 52018 Rapid eVolt Tanyard Car Park, Cumnock, KA18 1BG 52034 22kw eVolt Glaisnock Street Car Park, Cumnock, KA18 1JS 52017 Rapid eVolt Mill Bank Car Park, Mill Bank, Cumnock, KA18 1AB 52039 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY 52040 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY 52041 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY 51792 22kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52966 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 52967 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 52968 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 52972 7kw eVolt Saint Germain Street Car Park, Catrine, KA5 6RQ 52969 22kw eVolt Dean Castle Country Park, Dean Road, Kilmarnock, KA3 1XB 52970 7kw eVolt Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ 52971 7kw eVolt Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ 52953 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 109
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52954 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 52955 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 52956 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52957 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52958 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52965 22kw eVolt Morton Place Car Park, Morton Place, Kilmarnock, KA1 2AY 52962 Rapid eVolt Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU 52963 22kw eVolt Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU 53080 7kw eVolt Netherthird Community Centre, 65 Ryderston Drive, Cumnock, KA18 3AR 53778 Rapid eVolt Main Street Car Park, Muirkirk 53775 22kw eVolt Rose Reilly Sports Centre, Stewarton 53776 7kw eVolt Standalane Car Park, Stewarton 60786 7kW eVolt Academy Street, Hurlford 60732 22kW eVolt Drongan Centre car park, Mill of Shield Road 51210 22kW eVolt Carnshalloch Avenue car park, Patna 60924 7kW eVolt Queen Street car park, Kilmarnock 60250 22kW eVolt New Cumnock Outdoor Swimming Pool car park 60955 22kW eVolt Gatehead Road car park, Crosshouse 61021 7kW eVolt East Ayrshire Community Hospital, Cumnock 61022 7kW eVolt East Ayrshire Community Hospital, Cumnock 61983 7kW eVolt Morton Place car park, Kilmarnock 61984 7kW eVolt Morton Place car park, Kilmarnock 61985 7kW eVolt Morton Place car park, Kilmarnock SOUTH AYRSHIRE CPS ID Type Make Location 51930 7kw eVolt Barns Crescent Car Park, Ayr, KA7 2BW 51793 7kw eVolt Mill Brae Car Park, Ayr, KA7 2HU 51535 Rapid eVolt Burns Statue Square, Ayr, KA7 UT 52029 22kw eVolt Belleisle Park, Ayr, KA7 4BN 52030 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT 52031 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT 52032 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT 110
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51325 22kw eVolt Cromwell Road Car Park, Ayr, KA7 1DY 50818 22kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 50817 22kw eVolt Jubilee Road, Troon Swimming Pool, Troon, KA10 6XQ 50290 22kw eVolt South Beach Road Car Park, Troon, KA10 6EF 52033 22kw eVolt Girvan Harbour, Girvan, KA26 9AG 50816 Rapid eVolt Girvan Harbour, Girvan, KA26 9AG 52038 22kw eVolt Harbour Road Car Park, Maidens, KA26 9NR 52019 Rapid eVolt The Vennel, Ballantrae, KA26 0NH 52975 Rapid eVolt Mill Brae Car Park, Ayr, KA7 2HU 52974 7kw eVolt New Road Car Park, New Road, Ayr, KA8 8HE 52973 Rapid eVolt New Road Car Park, New Road, Ayr, KA8 8HE 52959 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 52960 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 52961 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 53555 Rapid eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 52976 Rapid eVolt Coylton Activity Centre, Hole Road, Coylton, KA6 6JL 53774 Rapid eVolt Academy Street, Troon 53773 Rapid eVolt Lodge Road Car Park, Turnberry 53777 22kw eVolt Burnside Road, Monkton 60793 22kw eVolt Dailly Activity Centre, Victory Crescent, Dailly 60081 22kw eVolt Inches Close car park, Maybole 61982 22kw eVolt Tarbolton Community Campus car park, Tarbolton 61986 22kw eVolt Dundonald Primary School car park, Dundonald 60086 22kw eVolt Mossblown Activity Centre car park, Mossblown 60082 22kw eVolt Kirkoswald Main Street car park, Kirkoswald 61979 7kW eVolt Chalmers Arcade car park, Girvan 61980 7kW eVolt Chalmers Arcade car park, Girvan 61981 7kW eVolt Chalmers Arcade car park, Girvan Awaiting CPS number 22kW eVolt Barrhill Community car park, Main Street, Barrhill 111
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