01 Combined ARA Performance Report
North Ayrshire Council · 19 May 2023
Back to Ayrshire Shared Services Committee — 19 May 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 19 May 2023 Report by the Head of Roads - Ayrshire Roads Alliance _____________________________________________________________ SUBJECT: AYRSHIRE ROADS ALLIANCE UPDATE ON PERFORMANCE SCORECARD ______________________________________________________________ PURPOSE OF REPORT 1. The purpose of this Report is to advise the Joint Committee regarding the progress made to date against the Performance Scorecard. RECOMMENDATIONS 2. It is recommended that the Joint Committee: i Notes the performance scorecard presented in this report; ii Continues to receive the performance scorecard updates; and iii Otherwise, notes the content of the report. BACKGROUND 3 The purpose of the performance management and benchmarking is to work collaboratively to deliver tangible and sustained improvements within the Ayrshire Roads Alliance in order to manage the on-going development and delivery of benchmarking frameworks. 4. Improved performance management is fundamental to supporting the Ayrshire Roads Alliance. This drives change and improvement within the fully integrated roads service and support improved outcomes, better performance, and more effective use of resources. 5. The Performance Indicators are regularly refreshed when new useful performance measures are introduced by the Ayrshire Roads Alliance or there is an agreement to include a specific indicator. This will be a regular item for the Ayrshire Shared Service Joint Committee to review. MAIN REPORT/MAIN ISSUES 6. This scorecard is collated by the Business Support Manager and used to: • monitor the progress in meeting the Ayrshire Roads Alliance’s objectives;
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• help managers to have performance-related conversations with staff; and • identify any problem areas that need addressed. 7. Some indicators are collated at different frequencies and so these will be included as appropriate. 8. The Performance Scorecard is presented in Appendix 1. Commentary against the specific red and amber performance measures are included in Appendix 1. There are a number of green performance measures which should be highlighted, especially: • Finance with respect to the percentage of invoices paid within 30 calendar days. This is currently at 99% for this financial year. • Priority 1 and Priority 2 Faults – with respect to the percentage of priority 1 and 2 faults completed within timescale. This is currently above target for this financial year. • Safety Inspections – with respect to the percentage of safety inspections completed within the timescale. The service has achieved an average of 98% for this financial year. 9. The Process Improvement and Integration Plan continues to identify improvements to a number of existing processes for re-design within The Ayrshire Roads Alliance. POLICY/COMMUNITY PLAN IMPLICATIONS 10. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 11. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’. LEGAL IMPLICATIONS 12 The Performance Scorecard summarises the pertinent Statutory Performance Indicators and this does not replace the existing statutory returns for performance information. HUMAN RESOURCES IMPLICATIONS 13 The Performance Scorecard has no direct impact on human resources.
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EQUALITY IMPACT IMPLICATIONS 14 The Performance Scorecard complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. FINANCIAL IMPLICATIONS 15 The Performance Scorecard facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. RISK IMPLICATIONS 16. The Performance Scorecard assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. TRANSFORMATION STRATEGY 17 This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. • “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision throughout East Ayrshire. Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org
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2014/16 2015/17 2016/18 2017/19 2018/20 2019/21 2021/22 2013/15 2014/16 2015/17 2016/18 2017/19 2018/20 2019/21 2021/22 2014 2015 2016 2017 2018 2019 2020 2021 % of A Class roads that should be considered for maintenance 27.06% 21.30% 19.10% 19.80% 21.20% 23% 22.10% 17.20% 42.20% 40.50% 38.60% 38.20% 36.10% 34.40% 34.10% 28.90% Number of people killed or seriously injured in road accidents per 100,000 population 25 29 29 33 59 46 36 36 % of B Class roads that should be considered for maintenance 31.89% 34.20% 34.00% 35.70% 32.20% 32.50% 32.60% 26.80% 50.40% 48.90% 43.90% 40.70% 38.10% 36.90% 37.30% 34.40% Number of slightly injured casualties per 100,000 population 147 176 138 150 181 86 65 49 % of C Class roads that should be considered for maintenance 34.22% 40.30% 38.50% 40.50% 40.60% 38.80% 33.50% 29.50% 49.50% 43.90% 40.20% 41.40% 42.40% 42.20% 40.80% 37.90% % of unclassified roads that should be considered for maintenance 39.84% 44.90% 45.60% 44.00% 43.70% 42.10% 42.30% 40.90% 42.00% 43.30% 43.30% 41.40% 42.90% 42.30% 43.30% 42.90% Overall % of road network that should be considered for maintenance - 39.40% 39.10% 39.00% 38.40% 37.80% 36.80% 33.80% 45.00% 44.10% 42.30% 41% 41.30% 37.80% 40.90% 34.20% MONTHLY PERFORMANCE INDICATORS APSE Average Target Current Status Mar MONTHLY PERFORMANCE INDICATORS APSE Average Target Current Status Mar No of invoices paid within 30 days 1689 Average days lost per employee - - 1.34 No of Invoices Received 1705 % of invoices paid within 30 days 99% Visits to the ARA Website every month - 49,000 per annum 9,641 Average Year to date of Number of Invoices paid within 30 days 99% No of Twitter Followers every month - 4,431 Monthly visits to the website from social media - 1,800 per annum 986 Number of ARA Safety Inspections Completed within Timescale 47 Number of ARA Safety Inspections Scheduled 47 % of ARA Safety Inspections Completed within timescale 100% Number of Health and Safety Incidents Reported to the Health and Safety Section 4 Average Number of days to report an incident to the Health and Safety Section 2 Target Current Status Mar Target Current Status Mar Comments Target Current Status Mar Target Current Status Mar Number of Public Liability claims closed 16 9 Number of Public Liability claims received 10 8 Total number of open claims 49 43 Number of Public Liability Claims that were successful 1 0 % of Public Liability Claims that were successful 6% 0% Number of Principal Bridge Inspections - 0 0 0 3 Number of Priority 1 Road Emergency defect repairs made safe within 2 hours 2 12 Number of Street Lighting repairs completed within 7 working days 87 71 Number of Priority 1 Repair Lines issued 2 16 Number of Street Lighting Repair Lines Issued 90 71 AYRSHIRE ROADS ALLIANCE PERFORMANCE SCORECARD DETAILED MONITORING REPORT UPDATE : JOINT COMMITTEE - 19 MAY 2023 There will be occasions when there are more Inspections completed in one month than another but over the year the service is still on target. WELL ENGAGED APSE Average ABSENCE MONITORING 36 36 62 - 100% AYRSHIRE ROADS ALLIANCE SOUTH AYRSHIRE COUNCIL Comments STREET LIGHTING 100% ROADWORKS PROGRAMME BRIDGES Physical % of Roadworks Programme Completed 100% 100% 95% 62 EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL APSE Average MONTHLY PERFORMANCE INDICATORS 26 FINANCE ANNUAL PERFORMANCE INDICATORS (CALENDAR YEAR) ANNUAL PERFORMANCE INDICATORS (FINANCIAL YEAR) 98% AYRSHIRE ROADS ALLIANCE - Comments AYRSHIRE ROADS ALLIANCE Comments EAST AYRSHIRE COUNCIL 2 63 37 95% 88%75% 100% - PUBLIC LIABILITY CLAIMS MONTHLY PERFORMANCE INDICATORS APSE Average - - FACETIME PRIORITY 1 FAULTS - Number of General Bridge Inspections Number of Special Bridge Inspections - - - HEALTH AND SAFETY 92.02% - - 100% EAST AYRSHIRE COUNCIL 75% -- 91.20% Number of staff who have received annual FACETIME review 21% 5% SOUTH AYRSHIRE COUNCIL - X0A1HX0A3HX0A4H
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Target Current Status Mar Target Current Status Mar Comments Target Current Status Mar Target Current Status Mar Comments EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL APSE Average MONTHLY PERFORMANCE INDICATORSMONTHLY PERFORMANCE INDICATORS APSE Average EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL % of Priority 1 Road Emergency defect repairs made safe within 2 hours 100% 75% % Street Lighting repairs completed within 7 working days 97% 100% Number of Priority 2 Road Emergency defect repairs made safe within 5 working days 11 55 Number of Traffic light repairs completed within 48 hours 12 23 Number of Priority 2 Repair Lines issued 14 89 Number of Traffic light repair lines issued 12 23 % of Carriageway Priority 2 Defects repaired within 5 working days 79% 62% % of Traffic light repairs completed within 48 hours 100% 100% Number of Stage 1 Complaints responded to within allotted timescales 0 0 Number of enquiries responded to within allotted timescales 48 16 Numer of Stage 1 Complaints received 0 0 Number of enquiries received 53 31 % of Stage 1 Complaints responded to within allotted timescales - - % of enquiries responded to within allotted timescales 90% 52% Number of Stage 2 complaints responded to within allotted timescales - 0 0 Number of Stage 2 complaints received 0 0 Number of FOI & EIR requests responded to within 20 working days 14 9 % of Stage 2 complaints responded to within allotted timescales - - Number of FOI & EIR requests received 14 9 % of FOI & EIR requests responded to within 20 working days 100% 100% Number of parking appeals accepted 41 56 Number of parking appeals received 95 132 % of parking appeals accepted 43% 42% Officers are reminded of the importance of responding to enquiries within timescales TRAFFIC 100% 88.23% 95% 95% 80%- 100% ENQUIRIES 83.44% 80% 88.52% 100% FREEDOM OF INFORMATION COMPLAINTS PRIORITY 2 FAULTS 100% 76.23% 50%50% PARKING - ---- 100% 100% X0A0HX0A2HX0A5HX0A6H X0A7H