Agenda Document Pack - Ayrshire Shared Services Committee - 02/12/2022
North Ayrshire Council · 2 December 2022
Back to Ayrshire Shared Services Committee — 2 December 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Shared Services Committee A Meeting of the Ayrshire Shared Services Committee of North Ayrshire Council will be held in the Council Chambers, Ground Floor, Cunninghame House, Irvine, KA12 8EE on Friday, 02 December 2022 at 10:00 to consider the undernoted business. Meeting Arrangements - Hybrid Meetings This meeting will be held on a predominantly physical basis but with provision, by prior notification, for remote attendance by Elected Members in accordance with the provisions of the Local Government (Scotland) Act 2003. Where possible, the meeting will be live-streamed and available to view at https://north-ayrshire.public- i.tv/core/portal/home. 1 Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda. 2 Minutes The accuracy of the Minutes of the Meetings of the Ayrshire Shared Services Committee held on 10 June and 4 November 2022 will be confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copy enclosed). 3 Ayrshire Civil Contingencies Submit report by Carol Boyd, Service Lead - Risk and Safety on proposals within the current Ayrshire Civil Contingencies Team (ACCT) Service Plan for 2023/2024 (copy enclosed). 4 Revenue Financial Monitoring Report Submit report by the Head of Finance and ICT on the revenue budget monitoring position for the year to 30 September 2022, for the Ayrshire Roads Alliance and also the budget for 2022-23 (copy enclosed). 1
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 5 Roadworks Programme 2022/23 Submit report by the Head of Roads on the progress of work through the Roads Improvement programmes within East Ayrshire and South Ayrshire for financial year 2022-2023 (copy enclosed). 6 Performance Scorecard Submit report by the Head of Roads on the progress made to date against the Performance Scorecard (copy enclosed). 7 Improvement Action Plan Submit report by the Head of Roads providing an update on the management of the Improvement Action Plan with the Ayrshire Roads Alliance (copy enclosed). 8 Risk Register Submit report by the Head of Roads providing an update on the management of risk associated with the Ayrshire Roads Alliance (copy enclosed). 9 Urgent Items Any other items which the Chair considers to be urgent. Webcasting Please note: this meeting may be filmed/recorded/live-streamed to the Council's internet site and available to view at https://north-ayrshire.public- i.tv/core/portal/home, where it will be capable of repeated viewing. At the start of the meeting, the Provost/Chair will confirm if all or part of the meeting is being filmed/recorded/live-streamed. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the webcast will be retained in accordance with the Council’s published policy, including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Generally, the press and public seating areas will not be filmed. However, by entering the Council Chambers, using the press or public seating area or (by invitation) participating remotely in this meeting, you are consenting to being filmed and consenting to the use and storage of those images and sound recordings and any information pertaining to you contained in them for webcasting or training purposes and for the purpose of keeping historical records and making those records available to the public. If you do not wish to participate in a recording, you should leave the meeting. This will constitute your revocation of consent. If you have any queries regarding this and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact dataprotectionofficer@north-ayrshire.gov.uk. 2
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Shared Services Committee Sederunt North Ayrshire Council Marie Burns Joe Cullinane Scott Davidson Tom Marshal East Ayrshire Council Neal Ingram Maureen McKay Douglas Reid Neill Watts South Ayrshire Council Alec Clark Ian Davis William Grant Philip Saxton Chair: Apologies: Attending: 3
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Ayrshire Shared Services Joint Committee 10 June 2022 At a Meeting of the Ayrshire Shared Services Joint Committee at 10.00 a.m. involving participation by remote electronic means. Present Councillors Marie Burns and Scott Davidson (North Ayrshire Council); Councillors Ian Davis and Philip Saxton (South Ayrshire Council); and Councillors Neal Ingram, Maureen McKay, Douglas Reid and Neill Watts (East Ayrshire Council). In Attendance K. Braidwood, Head of Ayrshire Roads Alliance (Ayrshire Roads Alliance); P. Whip, Group Finance Manager (East Ayrshire Council); C. Caves, Head of Legal, HR and Regulatory Services (South Ayrshire Council); K. Carr, Executive Manager – Place Directorate, (South Ayrshire Council) (Items 5 – 8); J. McGeorge, Coordinator (Ayrshire Civil Contingencies) and A. Little and C. Stewart, Committee Services Officers (Chief Executive's Service). Chair Councillor Marie Burns (Agenda Items 1 – 3) and Councillor Philip Saxton (Agenda Items 4 - 7). Apologies Councillor Tom Marshall (North Ayrshire Council), Councillors Alec Clark and William Grant (South Ayrshire Council) and Katie Kelly, Depute Chief Executive (East Ayrshire Council). 1. Declarations of Interest There were no declarations of interest by Members in terms of the Joint Committee’s Order No. 25 and the Councillors’ Code of Conduct. 2. Urgent Item and Order of Business The Chair, in terms of Standing Order 9.1, agreed to consider a presentation by Ayrshire Civil Contingencies Team on Civil Contingencies Awareness for Elected Members as a matter of urgency and to vary the order of business to allow consideration of this item as the first business item of the agenda. 3. Ayrshire Civil Contingencies Team The Joint Committee received a presentation from the Ayrshire Civil Contingencies Team (ACCT) that provided information on:- • Awareness of the Civil Contingencies Act 2004 and the duties placed on Local Authorities; Agenda Item 2 4
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• The role of Ayrshire Civil Contingencies Team in supporting the Ayrshire Councils to deliver civil contingency duties, including governance arrangements; • Notification of an incident and the Integrated Emergency Management philosophy; • Civil Contingencies risks for South Ayrshire communities; • The role of the Local Authorities when responding to a Major Incident; and • The role of Elected Members in a Major Incident Members asked questions, and received information and clarification, on the following:- • The operation of the ACCT 24 hours a day,365 per year; • Liaison between the Council Incident Co-ordinator and Council Incident Officer at the scene of an incident to keep the Chief Executive advised of developments; • The availability and provision of emergency equipment and supplies, such as sandbags, upon request; • A review of the Disruptive Weather Plan following any major weather incident; • Post incident debriefs that take place following an incident involving the Civil Contingency Team, the Council Incident Officer and all other relevant Council officers and a training programme that would be rolled out to the 3 councils to ensure everyone is confident and comfortable in their role; • Outer cordons that are set up for safety purposes and identification of rendezvous points by the appropriate emergency services; • Mention of the in a recent Audit Scotland report; • The recent Audit Scotland report that had highlighted the Ayrshire Local Resilience Partnership as a good practice model for the community and partnership working in response to the Covid pandemic; and • Circulation of the Audit Scotland report to Members. Noted. 4. Rotation of Chair Councillor Burns withdrew from the Chair at this point, to allow Councillor Saxton to chair the meeting for the remaining items of Ayrshire Roads Alliance business. Councillors Burns and Davidson left the meeting at this point. 5. Minutes The Minutes of 11 March 2022 were submitted and approved. 6. Roadworks Programme 2022/23 Submitted report by the Head of Roads, Ayrshire Roads Alliance, on the progress made with the road improvement programmes within East Ayrshire and South Ayrshire 5
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for financial year 2022/23. The programmes for 2022/23 were set out at Appendix 1 and Appendix 2 to the report and Appendix 3 provided details of EV Infrastructure Members asked questions and were provided with further information in relation to:- • The unexpected unsuccessful East Ayrshire timber transport funding bid to Scottish Forestry; • Whilst the bids had been based on the information provided by Scottish Forestry, they had not considered the bid had sufficient haulage of timber; • Conversations on the bid outcome that would take place with Scottish Forestry and at the next meeting of the timber Transport Forum; • The provision of a report to a future meeting of the Joint Committee on the criteria for timber transport funding bids; • An update that had been provided to Members on Victoria Bridge; • Further consultation that had been undertaken with residents of Seaford Street, Ellis Street, Howard Street on their preferred scheme and collation of the responses that would be undertaken; • EV chargers currently being installed that had been funded by Transport Scotland; • EV chargers along the A76 and A71 routes and work with Scottish Futures Trust and Transport Scotland to develop a pan Ayrshire EV charging network; and • Work with Scottish Futures Trust and Transport Scotland to explore private/public partnerships and a revised strategy for public chargers and that a report would be presented to East Ayrshire Council Cabinet for consideration following the summer recess and an updated report to South Ayrshire Council. The Joint Committee agreed to (a) note the Ayrshire Roads Alliance works progress for 2022/23; and (b) otherwise note the content of the report. 7. Development Control Update - Road Bonds Submitted report by the Head of Ayrshire Roads Alliance providing an update on the current position regarding road bonds held by the Ayrshire Roads Alliance on behalf of East Ayrshire and South Ayrshire Councils. The Register of Road Bonds was attached at Appendix 1 to the report and Appendix 2 provided information on the Completed Road Bonds and Road Adoptions since August 2021. Appendix 3 detailed the New Bonds received since August 2021 and Appendix 4 provided the Procedure relating to the management and reporting of road bonds and road construction consents. Members asked a question and received information on the security (Roads Bond) provided by developers to cover the cost of constructing the development’s roads should the developer default by not completing the roads to an adoptable standard. The Joint Committee agreed (a) to note (i) the position regarding road bonds currently held by the Ayrshire Roads Alliance on behalf of East Ayrshire Council and South Ayrshire Council; and (ii) the outcome and actions from an internal audit of road bonds; (b) that progress updates are provided to future meetings of the Joint Committee on an annual basis; and (c) to otherwise note the content of the report. 6
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8. Risk Report and Register Submitted report by the Head of Ayrshire Roads Alliance on the Risk Report and Register, which provided information on the management of risk associated with the Ayrshire Roads Alliance. The Risk Register Scoring Matrix was set out at Appendix 1 and the Risk Register set out at Appendix 2 to the report. Members asked questions, and received information and clarification, on the following:- • An additional risk that would be added to the register - Risk 69, the increasing cost of fuel for vehicles across the service; • Close monitoring of all programmes as a result of the rising costs of all materials; and • The use of the scoring system agreed and adopted by both Councils if increased costs required prioritisation of projects. The Joint Committee agreed to (a) note the risk register presented in the report; (b) continue to receive updates on progress; and (c) otherwise note the content of the report. 9. Service Plan 2022/23 Submitted report by the Head of Ayrshire Roads Alliance on the Ayrshire Roads Alliance Service Plan for 2021/22. Appendix 1 to the report provided details on the current operating position of the Ayrshire Roads Alliance and Appendix 2 set out the Ayrshire Roads Alliance Performance Scorecard Detailed Monitoring report. The Joint Committee was advised of a typographical error within the financial table on Page 12 of the Service Plan report, which should read as shown below:- South Ayrshire Council Revenue - £6,443,398 Combined budget for ARA for capital and revenue is £36,702,238 The report would be amended prior to submission to the South Ayrshire Council Partnership Panel and to both Councils. The Joint Committee agreed to (a) approve the Ayrshire Roads Alliance Service Plan for 2022/23; (b) note (i) the confirmed finance budgets for 2022/23 and (ii) the Performance Scorecard for 2021/22; (c) receive a six month progress update to a future meetings of the Joint Committee; and (d) otherwise note the content of the report. 10. Update on Performance Scorecard Submitted report by the Head of Ayrshire Roads Alliance on progress made to date against the Performance Scorecard. The Performance Scorecard was set out at Appendix 1 to the report. 7
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The Joint Committee agreed to (a) note the performance scorecard presented in the report; (b) continue to receive the performance scorecard updates; and (c) otherwise note the content of the report. 11. Any Other Competent Business 11.1 Format of Future Meetings Councillor Saxton, seconded by Councillor McKay, moved that future meetings be held on hybrid basis, providing an opportunity for physical and remote attendees. There being no amendment the motion was declared carried. The meeting ended at 11.10 a.m. 8
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Ayrshire Shared Services Joint Committee 4 November 2022 At a Meeting of the Ayrshire Shared Services Joint Committee at 10.00 a.m. involving a combination of participation by remote electronic means and physical attendance within the Council Chambers, Irvine. Present (Physical Participation) Philip Saxton (South Ayrshire Council) Present (Remote Participation) Ian Davis, William Grant and Alec Clark (South Ayrshire Council), Maureen McKay, Neall Ingram and Neill Watts (East Ayrshire Council). In Attendance (Physical Participation) A. Little and C. Stewart, Committee Services Officers (Chief Executive's Service). In Attendance (Remote Participation) Katie Kelly, Depute Chief Executive and Paul Whip, Group Finance Manager (East Ayrshire Council); K. Braidwood, Head of Ayrshire Roads Alliance, Craig Knape, Strategic Manager Network and Operations (Ayrshire Roads Alliance) and Theresa Mackin, Strategic Manager Business Operations (Ayrshire Roads Alliance). Chair Councillor Philip Saxton. 1. Declarations of Interest There were no declarations of interest by Members in terms of the Joint Committee’s Order No. 25 and the Councillors’ Code of Conduct. 2. Minutes The Minutes of the meeting held on 2 September 2022 were confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973. 3. Revenue Financial Monitoring Report Submitted report by the Head of Finance and ICT on the revenue budget monitoring position for the year to 31 March 2022, for the Ayrshire Roads Alliance and also the budget for 2022/23. Appendix 1 provided the service budget split between the strategic service delivery and local service delivery, including the core/recurring costs of service delivery from the local service costs at a single Council level. A full budget monitoring statement, including reasons for major variances was attached at Appendix 2. Agenda Item 2 9
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Members asked questions and were provided with further information in relation to: • variances as a result of vacant posts; and • the creation of trainee roadworker posts to alleviate the difficulties in recruiting workers in this field. The Joint Committee agree to (a) note the financial management position of the Ayrshire Roads Alliance; and (b) receive a further financial update at the next meeting of the Joint Committee. 4. Roadworks Programme 2022/23 Submitted report by the Head of Roads on the progress of work through the Roads Improvement programmes within East Ayrshire and South Ayrshire for financial year 2022-2023. The 2022/23 programmes for South and East Ayrshire Councils were set out at Appendix 1 and Appendix 2 to the report and Appendix 3 provided details of EV Infrastructure. Members asked questions and were provided with further information in relation to:- • A review of the resurfacing programme spend that had been undertaken as a result of the increase in road materials, fuel and the withdrawal of fuel relief for red diesel; • A temporary suspension of the carriageway resurfacing programme until further discussion with South and East Ayrshire Finance colleagues; • The completion of resurfacing works already started and routine maintenance and safety repairs that will continue to be carried out; and • A report to Cabinet at South and East Ayrshire Councils on the Roadworks Programme 2022/23. The Joint Committee agreed to note the Ayrshire Roads Alliance works completed in 2022/23. 5. ARA Transformation - TUPE Arrangements Submitted report by the Head of Roads on the outcome of negotiations with Trade Unions and employees on varying the terms of conditions of service for the remaining SAC employees to EAC terms and conditions, to align the service, enabling greater service flexibility and ensuring continued and appropriate workforce planning. Members asked questions and were provided with further information in relation to:- • 24 employees that would have been subject to a level of detriment if full transfer had been implemented; • That the Trade Unions would not consider the option of employees moving to East Ayrshire Terms and Conditions while retaining their South Ayrshire salaries as this would breach TUPE regulations; and 10
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• In light of the financial detriment that the employees would face if the move to East Ayrshire salaries was imposed, ARA agreed not to pursue any amendments to their terms and conditions or salary at this time, however, the position would be reviewed again in 2024 as part of the next Best Value Review. The Joint Committee agreed (a) not to progress with varying the terms of conditions of service for the remaining SAC employees to EAC terms and conditions; (b) to carry out a further review in 2024 as part of Best Value Service Review and(c) to otherwise notes the content of the report. 6. Performance Scorecard Submitted report by the Head of Roads on the progress made to date against the Performance Scorecard. The Performance Scorecard was presented at Appendix 1 to the report and provided commentary against the specific red and amber performance measures. Members asked questions on the rate of successful parking fine appeals and were advised that further analysis would be undertaken in this area. The Joint Committee agreed to (a) note the performance scorecard presented in the report; (b) continue to receive the performance scorecard updates; and (c) otherwise, note the content of the report. 7. Improvement Action Plan Submitted report by the Head of Roads providing an update on the management of the Improvement Action Plan with the Ayrshire Roads Alliance. The November update of the Improvement Action Plan was attached at Appendix 1 to the report. The Joint Committee agreed to (a) note the Improvement Action Plan presented in the report;(b) continue to receive updates on progress; and (c) otherwise, note the content of the report. 8. Risk Register Submitted report by the Head of Roads providing an update on the management of risk associated with the Ayrshire Roads Alliance. The Risk Register Scoring Matrix was provided at Appendix 1 and the Ayrshire Roads Alliance Risk Register was attached at Appendix 2 to the report. Members asked questions and were provided with further information in relation to:- • A survey that had been undertaken on roadside trees to identify ash dieback; • Artificial intelligence that had been installed in vehicles to identify road surface defects; and • The inclusion of information on time [T] or cost [C] within the report and circulation of this report to the Joint Committee. 11
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The Joint Committee agreed to (a) note the Risk Register detailed at Appendix 2 to the report; and (b) receive updates on progress at future meetings of the Joint Committee. The meeting ended at 10.50 a.m. 12
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1 South Ayrshire Council Report by Head of Legal, HR and Regulatory Services to Ayrshire Shared Services Joint Committee of 2 December 2022 Subject: Ayrshire Civil Contingencies Team 1. Purpose 1.1 The purpose of this report is to advise the Joint Committee on proposals within the current Ayrshire Civil Contingencies Team (ACCT) Service Plan for 2023/2024 (Appendix 1) noting work activity ongoing or achieved within 2022. 2. Recommendation It is recommended that the Joint Committee: 2.1 Approve the current Ayrshire Civil Contingencies Team (ACCT) Service Plan for 2023/2024 (Appendix 1) 3. Background 3.1 The ACCT has provided the civil contingencies services on behalf of the three Ayrshire Councils since it was established in 2008. 3.2 The Team has a responsibility to ensure the provision of the following key requirements on behalf of the North, South and East Ayrshire Councils; • Operation of an on-call service to provide 24/7 response for Civil Emergencies as the Duty Officer(s) on behalf of any of the affected Councils. • Preparation of a generic Civil Contingencies Response and Recovery Plan for approval and implementation by each of the 3 Councils. • Maintenance of an accurate and up to date Emergency Contact Directory for each of the 3 Councils. • Development and delivery of training programmes to ensure key staff within each Council know and understand their emergency roles and are prepared to respond to major incidents and civil emergencies. • Preparation and maintenance of Contingency Plans for specific sites, which are also tested on a multi-agency basis at 3 yearly intervals. • Maintenance of a range of plans to cover the response to emergencies of non- site specific risk. Agenda Item 3 13
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2 • Annual review of the Care for People Guidelines in conjunction with the three Health and Social Care Partnerships. 3.3 This work is routinely monitored and evaluated by a Steering Group comprising the Head of Service from each Council with the responsibility for Civil Contingencies. 4. Key Work Activity within 2022 4.1 Staff absences have continued to impact the ACCT Work Plan during 2022; there are a few areas of contingency planning work that were unable to be completed within the previously agreed timescale. Where necessary and in agreement with the Steering Group these have been rescheduled to later into 2022/2023. 4.2 The recent focus of the Team has been the revision of the internal generic Civil Contingencies Response and Recovery Plans, which have been drafted and await approval by the Steering Group. 4.3 The Emergency Contact Directory was updated and issued in June. This document contains the contact details for all the personnel who may need to be contacted to respond to a major emergency. These are updated on a 6 monthly basis and will be reissued again prior to the Christmas break. 4.4 There has been continued focus in 2022 on internal training for those who will be required to assume the roles of Council Incident Officers and Council Incident Coordinators in the event of an emergency within any of the 3 Councils areas. 4.5 The existing Civil Contingencies eLearning packages were revised in 2022. Two new packages were also developed and launched including Council Incident Officer and Civil Contingencies Awareness Training for Elected Members. 4.6 During July 2022, the ACCT supported the Ayrshire Local Resilience Partnership’s coordinated response to the Extreme Heat event. The ALRP Disruptive Weather Response Arrangements were used to assist partners share their information. 4.5 An Avian Flu outbreak in the seabird population caused a large number to die and be found washed up on our beaches. This resulted in the ACCT, along with other Council colleagues, the local NHS Public Health team and Animal Health representatives to convene a response group. They worked collaboratively to support the teams undertaking the clean-up operation on the beaches, to share the public information messaging and to ensure the safety of all those working on or enjoying the beaches this summer. 4.6 Two additional ALRP multi-agency tactical groups have been established to consider the consequences and response across Ayrshire to the Ukrainian Refugee situation and the Cost of Living Crisis. These are ongoing and chaired by Council Chief Officers. 4.6 The work to prepare for a Power Resilience emergency continues within the 3 Local Authorities and all Council services are required to consider and plan for alternative models of service delivery during this type of incident. 4.7 A number of the External Plans are undergoing their 3 yearly review and will be tested through the exercise process before the end of 2022/23, as per the attached ACCT Work Plan (Appendix 1). 14
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3 5. Proposals 5.1 It is proposed that the Joint Committee approves the current ACCT Service Plan 2023/2024, detail of which is attached as Appendix 1. 5. Legal and Procurement Implications 5.1 The recommendations in this report are consistent with legal requirements. 5.2 There are no procurement implications arising from this report. 6. Financial Implications 6.1 Not applicable. 7. Human Resources Implications 7.1 Not applicable. 8. Risk 8.1 Risk Implications of Adopting the Recommendations 8.1.1 There are no risks associated with adopting the recommendations. 8.2 Risk Implications of Rejecting the Recommendations 8.2.1 Rejecting the recommendations may give rise to external criticism, breach of statute or legal challenge. 9. Equalities 9.1 The proposals in this report allow scrutiny of performance. The report does not involve proposals for policies, strategies, procedures, processes, financial decisions and activities (including service delivery), both new and at review, that affect the Council’s communities and employees, therefore an equality impact assessment is not required. Any specific island issues are considered in the report. 10. Sustainable Development Implications 10.1 Considering Strategic Environmental Assessment (SEA) - This report does not propose or seek approval for a plan, policy, programme or strategy or document otherwise described which could be considered to constitute a plan, programme, policy or strategy. 11. Options Appraisal 11.1 An options appraisal has not been carried out in relation to the subject matter of this report. 15
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4 12. Link to Council Plan 12.1 The matters referred to in this report contribute to the delivery of all Council strategic objectives. 13. Results of Consultation 13.1 There has been no public consultation on the contents of this report Person to Contact Carol Boyd – Service Lead - Risk and Safety, South Ayrshire Council River Terrace, Ayr Phone 01292 613090 E-mail carol.boyd@south-ayrshire.gov.uk Date: 6 November 2022 16
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5 Ayrshire Civil Contingencies Team – Service Plan (2023/24) - Appendix 1 17
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6 Introduction 1.1 The Ayrshire Civil Contingencies Service Plan covers the period 2023/2024 and sets out what we intend to achieve over the next year based on the resources available to us. 1.2 Effective Contingency Planning is crucial to the achievement of the combined objectives of North, South and East Ayrshire Councils and the success of the strategic operation and delivery of all Council Services. The Ayrshire Civil Contingencies Team (ACCT) is responsible for developing and delivering a work plan that ensures compliance in respect of statutory obligations and endeavours to support all Council services embed robust contingency planning arrangements. The team will support the 3 Councils and relevant multi-agency partners to ensure that response and recovery in the event of adverse incidents is efficient and carefully planned. 1.3 Actions have been formulated and form the basis of the ACCT Work Plan. This is reported on and scrutinised quarterly by the Ayrshire Civil Contingencies Steering Group comprising of the Head of Service from each Council with the responsibility for Civil Contingencies. The 3 Ayrshire Council Shared Service Joint Committee has a remit to approve the plan and/or progress made on a 6 monthly basis. We have agreed challenging targets for the team in order to continuously improve the way we work and to take account of the statutory obligations imposed on all 3 Councils as Category 1 responders in line with Civil Contingencies legislation. 1.4 By planning and monitoring our progress for 2023-2024 we aim not only to contribute to the achievement of the strategic objectives of the 3 Ayrshire Councils but also support our colleagues within Health and Social Care, NHS Ayrshire and Arran, the Emergency Services and a wide range of multi- agency responders. These partners form the core membership of the Ayrshire Local Resilience Partnership (ALRP). 2 Profile 2.1 The Ayrshire Civil Contingencies Team has a responsibility to ensure the provision of the following key requirements on behalf of the 3 Councils; • Operation of an on-call service to provide 24/7 response for Civil Emergencies as the Duty Officer(s) on behalf of any of the affected Councils. • Preparation of a generic Civil Contingencies Response and Recovery Plan for approval and implementation by each of the 3 Councils. • Maintenance of an accurate and up to date Emergency Contact Directory for each of the 3 Councils. • Development and delivery of training programmes to ensure key staff within each Council know and understand their emergency roles and are prepared to respond to major incidents and civil emergencies. • Preparation and maintenance of Contingency Plans for specific sites, which are also tested on a multi-agency basis at 3 yearly intervals. • Maintenance of a range of plans to cover the response to emergencies of non-site specific risk. • Annual review of the Care for People Guidelines in conjunction with the three Health and Social Care Partnerships. 2.2 To date the service is working within an overall net revenue budget for the team of £196,712.09 (2022-2023) and is delivered utilising a workforce of 3.5 FTE. 18
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7 3 How are we doing? 3.1 Demanding performance targets are set through the Performance Development and Review (PDR) process, this helps us embed a culture of improvement within the team and aims to ensure the achievement of outcomes within the Service Plan. These are further articulated through team meetings where assigned activities are monitored and assessed. Prioritising workloads and establishing clear deadlines are key features on the allocation of tasks. 3.2 The Team’s performance is tracked and measured using the South Ayrshire Council Performance Management System approach, and new initiatives progressed where any need for improvement is identified. The team are actively supported and encouraged to consider opportunities to introduce new and innovative ways of working. 3.3 There has been an investment in training for the team and officers have the opportunity to attend external events and participate in a range of external or multi-agency forums which help ensure knowledge of best practice in Civil Contingencies. 3.4 Areas identified for improvement are being taken forward and these include more regular refresher training opportunities for key Council managers and the further development of online E Learning training in Civil Contingencies to extend the reach and breadth of core skills across a wider range of participants within North, South and East Ayrshire Councils. 4. The challenges we face 4.1 These are outlined as follows: - • External An increase in adverse and concurrent incidents, emergency or weather events stretch existing resources in terms of ensuring that Civil Contingencies responses are well planned and tested. Additional high-profile events, which rely on Council support also place considerable pressure on available time and expertise. • Internal Conflicting priorities and resourcing pressures across a number of service areas can expose gaps in terms of demonstrating a fully corporate approach to the implementation of well embedded Contingency Planning. There can often be challenges in terms of persuading services of the business benefits in preparing and testing contingency plans. 5. Detailed Service Plan 5.1 The strategic outcomes for all 3 Councils are underpinned by having robust processes for risk management and resilience. How we intend to contribute to the successful achievement of the 3 Ayrshires’ objectives is set out in the detail in the ACCT Service Plan on the following pages. 6. Governance 6.1 The progress made by the ACCT is analysed on a quarterly basis by the 3 Council Civil Contingencies Steering Group. The Service Plan will be developed on an annual basis and subject to approval and scrutiny by the Shared Service Joint Committee. 19
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8 Ayrshire Civil Contingencies Team - Work Plan The following tables outline key contingencies plans, training and exercises for the Civil Contingencies Team. It includes work activity ongoing or completed within 2022 and further actions for 2023-2024. The ACCT is either leading on these or providing support to other agencies on their development. It also includes reference to Civil Contingencies sub-groups which may be contributed to by ACCT. Internal Plans / Training and Exercises led by ACCT Target Date for completion Civil Contingencies Response & Recovery - SAC (Review) S Awaiting approval Civil Contingencies Response & Recovery – NAC (Review) N Awaiting approval Local Incident Room Guidelines – SAC (Exercise) S November 2022 Local Incident Room Guidelines - NAC (Exercise) N December 2022 Major Accident Hazard Gas Pipelines - Ayrshire Plan (Review and Exercise) N S E March 2023 (D) Shoreline Response Plan (Develop) N S March 2023 Care for People – Emergency Support Centres Guidelines (Review & Exercise) N S E Jan 2023 Black Start and Power Resilience Recovery (Councils) N S E March 2023 Emergency Contact Directories (biannual updates June and December) N S E Ongoing Internal Plans / Training and Exercises led by ACCT – completed for 22/23 Civil Contingencies Response & Recovery – EAC (Review) E Complete Local Incident Room / Emergency Control Centre – EAC (Training) E No longer required Mobile Telephone Privileged Access System (MTPAS) N S E Complete eLearning package for Community Support Centres / Care for People Awareness N S E Complete eLearning package for Civil Contingencies Awareness N S E N S E Complete eLearning Civil Contingencies package for Elected Members (Develop) N S E Complete Former Station Hotel, Ayr - Major Incident Response Guide (MAIRG) S Complete Wm Grants External Contingency Plan (Review & Exercise) S Complete Pandemic Influenza Plan N S E Complete Fuel Disruption Plan - Fleet Management N S E Complete Chemring, Stevenston External Contingency Plan (Review & Exercise) N Complete The above Plans / Training will be reviewed again prior to financial year end 2023/24. Target dates will be provided in March 2023 via the Ayrshire Shared Service Panel Update report. Any additional work activity identified will also be included within the report. External Plans / Training and Exercises led by ACCT Target Date for completion Defence Munitions Beith External Contingency Plan (Review & Exercise) N Dec 2022 Hunterston B Offsite Contingency Plan (Review and Exercise) N Jan 2023 Hunterston B Offsite Contingency Plan (Redacted Version) N Jan 2023 DSM (Dutch State Mining) Nutritional Products Contingency Plan (Review & Exercise) N March 2023(D) Chivas Brothers – Balgray and Willowyard (Review & Exercise) N 2023/2024 Spaceport COMAH Plan (prepared in conjunction with identified partner) S Sept 2023 External Plans / Training and Exercises - Working with Multi Agency Partners Lead Target Date for completion Hunterston B – Training and Exercising Programme N EDF Ongoing Black Start and Power Resilience Recovery (Multi Agency) MA ALRP Ongoing Radiation Monitoring Unit Arrangements N ALRP Dec 2022 Arran Multi-Agency Response Plan N MA ALRP Dec 2022 Joint Health Protection Plan MA NHS Dec 2022 WoSRRP Mass Fatalities Arrangements - (Review and Exercise) MA WoSRRP Jan 2023 Marine Pollution Response Plan - Girvan Harbour (Biannual Notification Exercise, Review Plan & Table Top Ex Carrick) S MA ARA Complete Animal Health MAIRGs (Review) MA EH&TS Complete Glasgow Prestwick Airport Multi Agency Contingency Plan S MA GPA Complete Ayrshire Safer Shores Initiative Response Arrangements N S MA Police Complete ALRP Disruptive Weather Response Arrangements MA ALRP Complete Supported Tasks - Participation at Sub Groups Lead Agency Update Community and Business Resilience Sub Group (developing and sharing best practice) MA WoSRRP Ongoing Training, Exercising and Learning Sub Group (developing and sharing best practice) MA WoSRRP Ongoing Warning and Informing the Public – Media Plans, Websites MA Councils Ongoing Ukraine Tactical ALRP Sub Group MA Councils Ongoing Cost of Living Tactical Sub-Group MA Councils Ongoing 20
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9 ALRP Power Resilience MA Councils Ongoing Provide Secretariat to Ayrshire Local Resilience Partnership (ALRP) MA ACCT Ongoing Community Resilience (provide advice and support to local community councils and resilience groups – ad hoc) MA ACCT Ongoing Colour coded abbreviations Work undertaken on behalf of North Ayrshire N Work undertaken on behalf of South Ayrshire S Work undertaken on behalf of East Ayrshire E Work undertaken on behalf of ALRP or other agencies MA (Multi Agency) Plans, Procedures and Guidelines It is important to note that by its very nature Civil Contingencies work activity is often reactive and the team endeavour to respond to events and circumstances as they arise. The Councils’ Civil Contingencies Response and Recovery Plans are deliberately generic and provide a framework which allows for speedy response to emergencies as they arise. The Service Plan will therefore be regularly updated as and when required. Copies of the ACCT and other resilience documents are hosted on each Council’s Resilience Direct page and on their shared drive system - access is limited to those who have a key role responding to an emergency - the links are noted below. South Ayrshire - ACCT on Sharepoint East Ayrshire - ACCT on Shared Drive North Ayrshire - on Resilience Direct Update Prepared – 06/11/22 21
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CLASSIFICATION: PUBLIC THE AYRSHIRE SHARED SERVICE JOINT COMMITTEE 2nd DECEMBER 2022 AYRSHIRE ROADS ALLIANCE REVENUE FINANCIAL MONITORING REPORT Report by Chief Financial Officer & Head of Finance & ICT PURPOSE OF REPORT 1 The purpose of this Report is to update the Joint Committee on the revenue budget monitoring position for the year to 30th September 2022, for the Ayrshire Roads Alliance. 2 It is recommended that the Joint Committee (i) Note the financial management position of the Ayrshire Roads Alliance. (ii) Requests a further financial update at the next meeting of the Joint Committee. (iii) Otherwise, notes the content of this Report REVIEW OF FUNDING MECHANISM 3 The Joint Committee approved a Report on 23 May 2014 describing the budget monitoring arrangements for the Ayrshire Roads Alliance. 4 As part of the Detailed Business Case the service budget is split between strategic service delivery and local service delivery. This separates out the core/recurring costs of service delivery from the local service costs at a single Council level. This ensures that decisions on the level of local spend remain with local Members, and ensures that the local Members retain control of their local roads budgets. Appendix 1 provides a breakdown of this split. 5 At its meeting of 19th February 2016, Committee agreed a change to how Strategic Service Delivery would be allocated between the two Councils. A smaller group of core Strategic Delivery staff have been identified and their costs continue to be split equally. The remaining Strategic Delivery costs would be apportioned in line with Local Delivery budget inputs plus actual capital expenditure in-year. Agenda Item 4 22
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CLASSIFICATION: PUBLIC BUDGET MONITORING POSITION 6 The overall outturn for 2022-23 is anticipated to be £0.220m less than budget. 7 Strategic Delivery estimated out-turn is £0.393m less than budget. Strategic Service Delivery Combined (£m) Initial Budget 3.822 Probable Outturn 3.429 Probable Variance (0.393) 8 East Ayrshire Local Delivery projected out-turn is £0.040m less than budget and South Ayrshire Local Delivery £0.213m greater than budget. 9 Summary information is provided in the table below. A full budget monitoring statement, including reasons for major variances is attached at Appendix 2. Service Division Annual Estimate 2022/23 £m Projected Actual to 31/3/23 £m Variance (Favourable) / Adverse £m STRATEGIC DELIVERY 3.822 3.429 (0.393) LOCAL DELIVERY - EAST AYRSHIRE 4.227 4.187 (0.040) LOCAL DELIVERY - SOUTH AYRSHIRE 4.472 4.685 0.213 TOTAL 12.521 12.301 (0.220) 10 The position for each Council is shown below: EAC (£m) SAC (£m) TOTAL (£m) Strategic Delivery (0.250) (0.143) (0.393) Local Delivery (0.040) 0.213 0.173 2022-23 Variance (0.290) 0.070 (0.220) FINANCIAL IMPLICATIONS 11 The available revenue budget for the Ayrshire Roads Alliance for 2022-23 is £12.521m. The budget will continue to be monitored and reported to the Joint Committee. TIMBER TRANSPORT 12 At the meeting of the Joint Committee on 23rd June 2017, further information was requested in relation to timber transport funding. The undernoted table 23
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CLASSIFICATION: PUBLIC provides an analysis of relevant project and Timber Transport contributions for 2022-23 to date. 2022-23 Actual to date (£m) 2022-23 Probable Outturn(£m) South Ayrshire Expenditure on Projects 0.100 0.255 Timber Transport Contribution 0.148 0.148 LEGAL IMPLICATIONS 13 The work of the Ayrshire Roads Alliance is undertaken in accordance with relevant legislation. HUMAN RESOURCES IMPLICATIONS 14 The establishment of the Ayrshire Roads Alliance is dependent on the available budget. Available budget and human resource requirements will be reviewed as part of budget monitoring. COMMUNITY / COUNCIL PLAN IMPLICATIONS 15 The work undertaken by the Ayrshire Roads Alliance aligns with the Community Plan for East Ayrshire Council; and the Council Plan for South Ayrshire Council. RISK MANAGEMENT IMPLICATIONS 16 Appropriate financial monitoring arrangements are in place to mitigate risk. This is included in the Ayrshire Roads Alliance Risk Register. Regular meetings are held between relevant finance staff and the Ayrshire Roads Alliance. LIST OF APPENDICES Appendix One - Split between Strategic and Local Service Delivery Appendix Two - Financial Monitoring Report BACKGROUND PAPERS None For further information on this report, please contact Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance on 01563 503164 24
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CLASSIFICATION: PUBLIC Implementation Officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance on 01563 503164 25
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CLASSIFICATION: PUBLIC Appendix 1 – Split Between Strategic and Local Service Delivery Strategic Service Delivery Local Service Delivery Transportation, Development Control and Road Safety Local Transport Strategy; Transportation Policy; Road Safety Plan; Travel Planning, Cycling Strategy; Planning Applications; Road Construction Consents; Development Planning, Council/Partner Liaison, Section 75 Agreements; Road Safety Schemes; Road Safety Audits; School Travel Plans; School Crossing Patrol; Road Safety Education. Transportation, Development Control and Road Safety Maintenance of Bus Shelters; Split Cycle Offset Optimisation Technique (SCOOT) systems (an adaptive control system for controlled road crossings); Development Control; Bus Shelter Advertising; Shopmobility; Construction of Road Safety Schemes. Asset, Traffic and Parking Asset Management Plan; Roads Improvement Plan; Infrastructure Surveys; Inventory Management; Scottish Roadworks Register; Issue of Permits; Performance Monitoring; Accident Investigation and Prevention; Traffic Orders; Traffic Counts; and Parking Strategy. Asset, Traffic and Parking Maintenance of Traffic signals, traffic signs, Car Park Maintenance and Parking Enforcement. Design and Environment Flood Risk Management Strategy; Flood Risk Management Plans; Watercourses; Flood Mitigation; Coastal Protection; Inspection of Piers & Harbours; Bridge Inspections and Maintenance; Structural Assessments; Technical Approval; Abnormal Load Routing; and Design of Major and Minor Road Schemes and Improvements. Design and Environment Maintenance of Watercourses, Bridges, Retaining Walls, Piers and Harbours. Operations Carriageway Inspections; Winter Service Planning; Programming of Proactive, Reactive and Cyclic Maintenance; Street Lighting Design and Management; and Festive Lighting. Operations Proactive, Reactive, Cyclic Maintenance of Roads and Footways; Winter and Weather Emergency Service; Proactive and Reactive Maintenance of Streetlights; Electricity costs for streetlights. Support Services HR, Finance, ICT, and Administrative Support. 26
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 9 NOVEMBER 2022 2022/23 GENERAL SERVICES REVENUE BUDGET AS AT 30 SEPTEMBER 2022 – PERIOD 6 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT SERVICE SUMMARY - OVERVIEW POSITION It is anticipated that Ayrshire Roads Alliance will outturn £0.220m less than budget. Actual Expenditure as at P6 £m Actual Expenditure as % of Ann. Est. £m Service Division Annual Estimate 2022/23 £m Projection to 31/3/23 £m Variance (Favourable) / Adverse £m 1.083 28.3% STRATEGIC DELIVERY 3.822 3.429 (0.393) 2.421 57.3% LOCAL DELIVERY - EAST AYRSHIRE 4.227 4.187 (0.040) 2.138 47.8% LOCAL DELIVERY - SOUTH AYRSHIRE 4.472 4.685 0.213 5.642 45.1% TOTAL 12.521 12.301 (0.220) PROPOSED REDUCTION FOLLOWING LINE BY LINE 0.000 0.000 0.000 TOTAL FOLLOWING LINE BY LINE REVIEW 12.521 12.301 (0.220) EARMARKED FUNDS TO BE CARRIED FORWARD 0.000 0.000 0.000 5.642 45.1% TOTAL INCLUDING EARMARKED FUNDS 12.521 12.301 (0.220) STRATEGIC DELIVERY This variance mainly reflects staff turnover savings due to vacant posts (£0.243m) and reduced insurance costs relating to ARA South (£0.087m), along with additional income (£0.119m). This is partly offset by additional expenditure on computing (£0.013m), statutory advertising (£0.017m), road safety training materials (£0.009m) and various other supplies and services (£0.012m). LOCAL DELIVERY – EAST AYRSHIRE This variance mainly reflects vacancies and turnover (£0.505m) particularly within Roads Maintenance and employee recharges in respect of cross boundary working (£0.045m). This is partly offset by a shortfall in on-street parking income (£0.103m), additional expenditure on Supplies & Services (£0.244m), additional use of sub-contractors net of related income (£0.096m) and additional fuel costs (£0.060m) reflecting price increases. LOCAL DELIVERY – SOUTH AYRSHIRE This variance mainly reflects additional expenditure on supplies and services (£0.180m), along with fuel price increases (£0.030m), vehicle maintenance charges (£0.045m), vehicle lease charges within Roads Maintenance (£0.017m). This is partly offset by a saving on sub-contractor costs (£0.077m). 27
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 9 NOVEMBER 2022 2022/23 GENERAL SERVICES REVENUE BUDGET AS AT 30 SEPTEMBER 2022 – PERIOD 6 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT STRATEGIC DELIVERY Actual Expenditure as at P6 £m Actual Expenditure as % of Ann. Est. £m Service Division Annual Estimate 2022/23 £m Projection to 31/3/23 £m Variance (Favourable) / Adverse £m 1.464 39.1% EMPLOYEE COSTS 3.742 3.501 (0.241) 0.036 100.0% PREMISES COSTS 0.036 0.037 0.001 0.010 43.5% TRANSPORT COSTS 0.023 0.025 0.002 0.158 18.9% SUPPLIES & SERVICES 0.836 0.800 (0.036) 0.000 0.0% THIRD PARTY PAYMENTS 0.000 0.000 0.000 0.000 0.0% DEBT CHARGES 0.015 0.015 0.000 1.668 35.9% TOTAL EXPENDITURE 4.652 4.378 (0.274) (0.585) 70.5% INCOME (0.830) (0.949) (0.119) 1.083 28.3% NET EXPENDITURE 3.822 3.429 (0.393) PROPOSED REDUCTION FOLLOWING LINE BY LINE 0.000 0.000 0.000 TOTAL FOLLOWING LINE BY LINE REVIEW 3.822 3.429 (0.393) EARMARKED FUNDS TO BE CARRIED FORWARD 0.000 0.000 1.083 28.3% TOTAL INCLUDING EARMARKED FUNDS 3.822 3.429 (0.393) 28
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 9 NOVEMBER 2022 2022/23 GENERAL SERVICES REVENUE BUDGET AS AT 30 SEPTEMBER – PERIOD 6 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT Projected Variance at 31 March 2021 (£m) Strategic Delivery (0.241) (0.036) (0.119) 0.003 Employee Costs This saving reflects turnover savings vacant posts and turnover savings (£0.243m). This is partly offset by additional training costs (£0.002m). Supplies & Services This variance mainly reflects a saving on South Ayrshire insurance charges (£0.087m). This is partly offset by expenditure on computing (£0.013m), statutory advertising (£0.017m), road safety training materials (£0.009m) and a number of small variances (£0.012m). Income This variance reflects additional income from inspection fees, penalty notices and temporary road closures (£0.083m), capital programmes (£0.027m), and Cycling Scotland grant income (£0.009m). Other Variances This represents other non-material variances within Strategic Delivery. (0.393) Total reported variance 29
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 9 NOVEMBER 2022 2022/23 GENERAL SERVICES REVENUE BUDGET AS AT 30 SEPTEMBER – PERIOD 6 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT LOCAL DELIVERY – EAST AYRSHIRE Actual Expenditure as at P6 £m Actual Expenditure as % of Ann. Est. £m Detail Annual Estimate 2022/23 £m Projection to 31/3/23 £m Variance (Favourable) / Adverse £m 1.075 34.2% EMPLOYEE COSTS 3.147 2.596 (0.551) 0.289 88.9% PREMISES COSTS 0.325 0.330 0.005 0.481 72.5% TRANSPORT COSTS 0.663 0.727 0.064 0.902 43.4% SUPPLIES & SERVICES 2.080 2.324 0.244 0.910 69.9% THIRD PARTY PAYMENTS 1.302 1.555 0.253 0.054 18.2% DEBT CHARGES 0.296 0.296 0.000 3.711 47.5% TOTAL EXPENDITURE 7.813 7.828 0.015 (1.290) 36.0% INCOME (3.586) (3.641) (0.055) 2.421 57.3% NET EXPENDITURE 4.227 4.187 (0.040) PROPOSED REDUCTION FOLLOWING LINE BY LINE 0.000 0.000 0.000 TOTAL FOLLOWING LINE BY LINE REVIEW 4.227 4.187 (0.040) EARMARKED FUNDS TO BE CARRIED FORWARD 0.000 0.000 0.000 2.421 57.3% TOTAL INCLUDING EARMARKED FUNDS 4.227 4.187 (0.040) 30
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 9 NOVEMBER 2022 2022/23 GENERAL SERVICES REVENUE BUDGET AS AT 30 SEPTEMBER – PERIOD 6 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT Projected Variance at 31 March 2021 (£m) Local Delivery - East Ayrshire (0.551) 0.064 0.244 0.253 (0.055) 0.005 Employee Costs This variance mainly reflects staff turnover due to vacant posts (£0.505m), an employee recharge in respect of cross boundary working (£0.045m) and the temporary removal of summer standby (£0.010m) partly offset by additional severance (£0.005m) and training costs (£0.002m). Transport Costs This variance mainly reflects increased expenditure on fuel as a result of price increases (£0.060m) and vehicle / plant hires (£0.003m). Supplies & Services This variance mainly reflects additional IT costs (£0.100m), particularly in relation to artificial intelligence surveying, additional expenditure on roads maintenance materials (£0.054m), additional security at Kilmarnock Bus Station as a result of recent anti-social behaviour (£0.030m), consultancy costs in relation to two car parks within Newmilns (£0.036m), along with a number of small variances across various headings (0.024m). Third Party Payments This variance mainly reflects additional sub-contractor costs within Traffic (£0.216m) which will mostly be offset by additional income, Street Lighting (£0.007m) and Flood Prevention (£0.029m) Income This variance mainly reflects additional Traffic income – see Third Party Payments above (£0.157m), partly offset by a shortfall in on-street parking income (£0.103m). Other Variances This variance reflects non-material variances within Local Delivery – East Ayrshire (0.040) Total reported variance 31
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 9 NOVEMBER 2022 2022/23 GENERAL SERVICES REVENUE BUDGET AS AT 30 SEPTEMBER – PERIOD 6 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT LOCAL DELIVERY – SOUTH AYRSHIRE Actual Expenditure as at P6 £m Actual Expenditure as % of Ann. Est. £m Detail Annual Estimate 2022/23 £m Projection to 31/3/23 £m Variance (Favourable) / Adverse £m 0.926 41.8% EMPLOYEE COSTS 2.217 2.258 0.041 0.091 54.2% PREMISES COSTS 0.168 0.189 0.021 0.664 72.6% TRANSPORT COSTS 0.915 1.016 0.101 0.894 50.9% SUPPLIES & SERVICES 1.758 1.938 0.180 0.927 66.4% THIRD PARTY PAYMENTS 1.397 1.320 (0.077) 0.000 0.0% DEBT CHARGES 0.106 0.106 0.000 3.502 53.4% TOTAL EXPENDITURE 6.561 6.827 0.266 -1.364 65.3% INCOME -2.089 -2.142 (0.053) 2.138 47.8% NET EXPENDITURE 4.472 4.685 0.213 PROPOSED REDUCTION FOLLOWING LINE BY LINE 0.000 0.000 0.000 TOTAL FOLLOWING LINE BY LINE REVIEW 4.472 4.685 0.213 EARMARKED FUNDS TO BE CARRIED FORWARD 0.000 0.000 0.000 2.138 47.8% TOTAL INCLUDING EARMARKED FUNDS 4.472 4.685 0.213 32
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 9 NOVEMBER 2022 2022/23 GENERAL SERVICES REVENUE BUDGET AS AT 30 SEPTEMBER – PERIOD 6 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT Projected Variance at 31 March 2021 (£m) Local Delivery - South Ayrshire 0.041 0.021 0.101 0.180 (0.077) (0.053) Employee Costs This variance mainly reflects employee recharges in respect of cross boundary working, including seasonal workers (£0.057m) and additional overtime costs (£0.096m) partly offset by staff turnover due to vacancies (£0.112m), mainly within Roads Maintenance. Premises Costs This variance mainly reflects non-domestic rates charges (£0.016m) particularly in relation to bus shelters and a wall reconstruction at Blackburn car park (£0.004m). Transport Costs This variance mainly reflects increased expenditure on fuel as a result of price increases (£0.030m), vehicle maintenance charges (£0.045m), vehicle lease charges within Roads Maintenance (£0.017m) and the hire of campervans (£0.008m), the latter being offset by additional income. Supplies & Services This variance mainly reflects additional roads maintenance materials (£0.043m), computing costs (£0.104m) particularly in relation to artificial intelligence surveying, additional consultancy costs in relation to Ayr to Prestwick LUF project and National Data collection (£0.016m). Third Party Payments This variance mainly reflects reduced use of sub-contractors within Roads Maintenance (£0.177m). This is partly offset by additional sub-contractor costs within Traffic (£0.074) and Design (£0.006m), which will mostly be offset by additional income, along with coastal protection works (£0.019m). Income This variance mainly reflects additional design income (£0.066m) and Traffic income (£0.213m) – see Third Party Payments and Transport Costs. This is partly offset by an anticipated shortfall in rods maintenance income (£0.226m). 0.213 Total reported variance 33
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 9 NOVEMBER 2022 2022/23 GENERAL SERVICES REVENUE BUDGET AS AT 30 SEPTEMBER – PERIOD 6 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT 34
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 02 DECEMBER 2022 Report by the Head of Ayrshire Roads Alliance ______________________________________________________________ SUBJECT: ROADWORKS PROGRAMME 2022/23 ______________________________________________________________ PURPOSE OF REPORT 1. The purpose of this report is to advise the Joint Committee on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2022-2023. RECOMMENDATIONS 2. It is recommended that Joint Committee: (i) Notes the Ayrshire Roads Alliance works completed 2022/23, (ii) Otherwise, notes the contents of this Report. BACKGROUND 3. The budget allocation for East and South Ayrshire Councils Roads Investment Programme for FY 2022/23 can be seen in tables 1 and 2 below respectively. Programme Area Budget (£m) Carriageway Resurfacing 5.125 Footway Resurfacing 0.250 Street Lighting 0.230 Traffic & Road Safety 0.315 Structures (Bridges & Culverts) 3.000 Cycling, Walking & Safer Routes 0.778 Smarter Choices, Smarter Places 0.187 Sustrans 0.100 SPT 2.270 SFT 0.060 Car Parks 1.583 School Streets 0.100 EV Charging 0.100 Other Works 0.080 Total 14.178 Table 1: East Ayrshire Council Roads Investment Programme 2022/23 Agenda Item 5 35
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Programme Area Budget (£m) Carriageway & Footway Resurfacing 3.500 Structures (Bridges & Culverts) 0.840 Street Lighting 0.205 20mph Rural Villages 0.023 Traffic Signals 0.390 LED Replacement 0.232 Girvan Harbour 0.318 Slope Stabilisation 0.190 EV charging 0.100 Cycling, Walking & Safer Routes 0.718 Smarter Choices, Smarter Places 0.173 Sustrans 0.335 SFT 0.060 SPT 0.500 Regional Active Travel Fund (NEW) 0.065 STTS 0.148 Total 7.797 Table 2: South Ayrshire Council Roads Investment Programme 2022/23 DETAIL 4. The programmes for FY 22/23 are contained within Appendices One and Two. Resurfacing 5. As reported at the last Shared Services Committee on 4 November 2022, East Ayrshire Performs and South Ayrshire Members briefing all resurfacing programmes in East and South Ayrshire Council has been suspended pending further discussions with Finance colleagues in both authorities. 6. The road and footway network in East and South Ayrshire are safe and continues to be inspected by our Officers undertaking planned cyclic and reactive inspections. Major defects discovered will trigger an immediate response by Ayrshire Roads Alliance workforce to make good. 7. Our roads maintenance teams continue to undertake routine maintenance activities and are participating in winter treatment operations ensuring the network in both East and South Ayrshire are passable and safe. Street Lighting 8. Utilising our in-house electrical teams assisted by our appointed external Contractor, the focus is now on the installation of festive lighting and attending switch-on events in our communities ahead of Christmas period. 9. LED replacement programme continues with progress as detailed in Appendix 1 and 2. 36
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Electric Vehicle Infrastructure 10. The electric vehicle charging infrastructure programme has been included within Appendix three for South and East Ayrshire respectively, with the number of public chargers installed to date is included at Appendix 3. Work has been ongoing with SFT and Transport Scotland to explore public/private partnerships for public charging network. £120k has been awarded to ARA to develop a private public strategy with a draft being discussed internally for submission to SFT/TS upon on approval from both authorities. 11. The faulty New Cumnock charger has been installed and is to be commissioned within the coming weeks. Structures 12. Many of the bridge projects that we undertake require works to be undertaken within the watercourse and depending on what the works involve we often require a licence to be obtained. SEPA has 4 months to determine a licence application and they usually take this time. Other constraints, such as the fish spawning season which typically runs from end October to end April can also restrict when you can work in the watercourse. There are a number of projects ready for tender but will require to be held back until early 2023 before issuing tenders for a start in April/May 2023, outwith the fish spawning season. Where possible other projects that do not require in-stream working will be brought forward. 13. Land acquisition and/or access agreements are often required for bridge related projects and can cause delay to the projects. A number of projects are currently near tender ready but are being delayed due to land related issues. ARA are actively working with the Council’s Estates and Legal teams in all of these projects but land acquisition can be a very challenging and resource intense activity for ARA, Estates and Legal sections. Again, where possible, projects that do not require land acquisition or formal legal access agreements will be brought forward. 14. ARA representing South Ayrshire Council as a coastal authority participate as one of four Local Authorities on the Coastal Adaptation Budget Group which has representation from Scottish Government, Nature Scot, SEPA and Local Authorities. Guidance for the allocation of the £550,000 General Capital Grant to Local Authorities for 2023/24 has been developed and evaluation of the case studies submitted by Local Authorities is ongoing. South Ayrshire Council submitted a case study for Girvan Golf Course which utilises dredged material from Girvan Harbour and a case study for Ballantrae to better understand the coastal processes that are changing the beach and how to adapt for the future. The South Ayrshire Council case studies were submitted by South Ayrshire Council ‘Sustainability and Fleet’ supported by the Ayrshire Roads Alliance. 15. The East Ayrshire Performs – Summary Report presented to Cabinet on 9 November 2022 advised that the New Cumnock Flood Protection Scheme which is currently under construction had a projected shortfall in Council funding of 37
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£0.646m. The scheme is being funded by both the Scottish Government and the Council. Cabinet has approved the proposal that the shortfall be met from reallocation of current budget allocations within the overall EAC Bridges Capital programme. Traffic & Transportation 16. Agreement has been reached where necessary to roll grant funding provision into the new financial year to complete projects. The focus of these projects will continue to be improvements to our roads and infrastructure to improve journeys and increase safety measures where required. The Active Travel Strategy for East Ayrshire is currently undergoing a final public consultation review – as previously agreed at EAC Cabinet the final version of the Strategy can be signed off by the Leader and Cabinet Member for Roads without the need to return to a future Cabinet meeting. The Active Travel Strategy for South Ayrshire is finalised, and only requires an update of the Leader foreword prior to formal publication. 17. Road Safety Improvement Fund cross-boundary bid for £400,000 in total was originally submitted to Transport Scotland, however due to unforeseen delays the grant awards have not yet been issued. Transport Scotland have been back in contact to ask bidders to reconsider what may now be realistically deliverable between a grant award and 31st March 2023. We are currently in discussion with Transport Scotland over an amended cross-boundary bid of £220,000 consisting of proposals including the installation of pilot school gateway features at 2 x EAC schools, an antiskid surfacing scheme on the A713 in EAC, a speed activated signals trial in SAC, and a road safety enhancement scheme at a junction in SAC. At present we await feedback from Transport Scotland on our revised proposals. APSE - Performance Network Awards 18. The validation exercise has concluded and it has been indicated that both East and South Ayrshire are finalists in the 2022 Roads Highways and Winter Maintenance Category at the APSE Performance Network Awards Seminar to be held on Thursday 1st and 2nd December 2022 with the winners announced. 19. This prestigious performance networks awards is a high-profile occasion where both the best performing authorities and the most improved are awarded for their achievements. POLICY/COMMUNITY PLANNING ISSUES 20. A well -maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 21. The matters referred to in this report contribute to the South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome of ‘Work with partners to 38
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improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’ LEGAL IMPLICATIONS 22. By virtue of the relevant statutory provisions, principally detailed within the Roads (Scotland) Act 1984, the Council as local roads authority is required to manage and maintain all publicly adopted roads within its area other than those which are maintained and managed by the Scottish Ministers. HUMAN RESOURCES IMPLICATIONS 23. The work programmes have direct impact on human resources and the Alliance will ensure all works are suitably resourced to maintain satisfactory progress. EQUALITY IMPACT IMPLICATIONS 24. An equality impact assessment is not needed because the proposal does not have a differential impact on any of the protected characteristics. FINANCIAL IMPLICATIONS 25. The Ayrshire Roads Alliance will deliver the strategic and local services as stated in the Service Plan. The budget is provided by East Ayrshire Council, South Ayrshire Council, and other external organisations. Appropriate scrutiny arrangements are in place to manage these budgets. RISK IMPLICATIONS 26. The Ayrshire Roads Alliance Risk Register is reviewed and presented at every Joint Committee. 27. The Works Programmes, Service Plan and the Risk Register do not expose either Council to an increased risk as they have been developed from existing budgets and existing service commitment. TRANSFORMATION STRATEGY 28. This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. Maximum value for our communities; by ensuring the road network is maintained. BACKGROUND PAPERS East Ayrshire Council Cabinet Report – 2022/23 Roads Asset Management Plan – Investment and Programme - 16 March 2022 South Ayrshire Council Leadership Report Road Improvement Plan 2022/23 - 08 March 2022 39
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LIST OF APPENDICES Appendix 1 - South Ayrshire Council Programme of Works 2022/23 Appendix 2 - East Ayrshire Council Programme of Works 2022/23 Appendix 3 – EV Infrastructure Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation Officer:Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 40
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Appendix 1 - South Ayrshire Council- Ayrshire Roads Alliance Carriageway Structural Maintenance Capital Programme over two years 2022/24 Works Carried Over From 2021 Route No Town Road Name Works Description Scheme Score Estimated Cost Comments Variance +/- Uncl Ayr Sannox View Full Length N/A £76,230 Complete +£43,376.62 Uncl Ayr Viewfield Road Full length N/A £58,905 Complete +£25,842.64 Uncl Ayr Hunters Avenue T Lights to Northfield N/A £129,150 Complete +£24,354.21 Uncl Prestwick Kyle Street Full length N/A £54,180 Complete +£7,829.69 Uncl Ayr Dalmilling Drive Full length N/A £71,904 Complete +£18,999.80 Uncl Ayr Taylor Street Full Length N/A £109,141 Complete +£3,925.00 Uncl Ayr Carrick Avenue Full Length N/A £100,947 Complete +£5,980.00 Uncl Ayr St Phillans Avenue Full Length N/A £222,755 Complete +£88,534.12 Uncl Ayr Southpark Road Full Length + fway works? N/A £125,364 Complete +£17,305.43 A719 By Maybole Maidens Ayr North of Humeston N/A £98,572 Complete +£20,722.00 B734 Old Dailly Barr Old Dailly Old Dailly to Penkill + N/A £108,000 On Hold 41
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drainage improvements B7035 By Girvan Glendoune Houdston Road (Coalpots) Braetoll South + S Power shut down N/A £100,500 On Hold Uncl Dailly Back Road Full Length N/A £107,646 Complete +£48,612.00 Uncl Girvan Carrick Street Full Length N/A £44,499 Complete +£20,501.00 Uncl Ayr Kersepark Footway Full length one side N/A £41,250 Complete -£7,738.00 Uncl Ayr Arthur Street Footway Full N/A £26,186 Complete -£5,428.00 B7023 Crosshill King Street Footway Shop side full length N/A £27,364 Complete -£7,414.00 C31 Crosshill Kirkmichael Road Footway By Community Centre N/A £8,250 Complete +£14,064.62 Uncl Girvan Hawthorn Drive Footway N/A £57,112 Complete +£2,292.92 Surface Dressing Works –Proposed 2023/24 U72 By Dundonald Crooks Full Length N/A 23/24 U99 By Symington Dundonald Symington C32 to U98 Corraith N/A 23/24 C115 By Tarbolton Parkmill Road Parkmill to C114 N/A 23/24 C114 By Tarbolton Largie Road 2 sections N/A 23/24 B744 By Tarbolton Tarbolton/Crosshands C114 to Auchinweet N/A 23/24 C74 By Ayr Macnairston Road Macnairston to Lochfergus N/A 23/24 C122 By Minishant School Road Full Length N/A 23/24 42
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C60 By Maybole Ladycross Full Length N/A 23/24 C39 By Ayr Corton Road A77 to Equestrian Centre N/A 23/24 C29 By Maybole North Water of Girvan - Maybole Road 30 mph Maybole south to U3 N/A U2 By Maybole Auchencross C29 to Railway Bridge N/A 23/24 U25 By Dailly Delamford B741 to Hadyard Hill N/A 23/24 U56 Girvan Golf Course Road Newton Kennedy Br. to Knockvalley Cottages N/A 23/24 C102 By Kirkoswald Balvaird Full Length N/A 23/24 Carriageway Resurfacing Works 2022/24 A719 By Tarbolton Failtoll Crossroads By Lilylaw Farm N/A £173,875 Complete +£47,888.92 A759 Dundonald Bypass Road, Dundonald Auchans to Palmer Mount 61 £219,000 Complete +£35,384.70 B730 By Symington B730 Tarbolton/Dundonald Dankeith to B751 Junction 53 £158,763 Complete +£142,740.92 B730 By Dundonald B730 Bogend/A77(T) - Tarbolton Slough Bridge to Tarbolton 53 £265,500 Complete Final Measure 43
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Road/Dundonald, Dundonald Road Dundonald C92(C8) By Craigie Plewlands Road Full Length incl part C8 to A719 47 £139,040 Complete -£29,295.00 Uncl Troon Queens Drive Full Length 42 £35,640 Complete +£17,060.84 B744 By Tarbolton B744 Garden Street/Tarbolton - Council Boundary, Tarbolton From Barrmuirhill east to Auchinweet 69 £159,000 Complete -£46,545.81 B743 By Mossblown Ayr / Mossblown? West from Brocklehill Farm 53 £271,250 On Hold C115 By Tarbolton C115 Montgomerie Street/Tarbolton - C114 Jcn Sw Of Barhill, Mauchline From Fail Bridge westwards 50 £123,200 Complete -£42,251.34 C37 Auchincruive Barrackhall Gibbsyard TBC 48 £134,400 On Hold Uncl Ayr Saltpans Road North from Glebe Road 46 £48,750 On Hold Uncl Tarbolton Springfield Road Garden Street to No 50 46 £35,200 On Hold Uncl Prestwick Morris Road Full Road 43 £34,320 On Hold Uncl Ayr Green Street Waggon Road to Crown Street 42 £67,760 On Hold Uncl Prestwick Craigie Street Full length 39 £11,638 On Hold C74 By Ayr Macnairston Road C105 to B742 Junction 52 £92,960 On Hold B744 By Annbank B744 Jcn At B742 N Of Annbank - B743, Annbank from B743 junction 63 £120,000 Complete -£48,811.86 44
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south- westwards B742 By Coylton B742 Council Boundary - A70/Hillhead, Coylton By Holebogs, S bend 59 £45,000 On Hold B742 By Coylton B742 Council Boundary - A70/Hillhead, Coylton From A70 at Hillhead south to C21 Craigs Road junction 56 £57,000 On Hold B744 Annbank Weston Avenue Craighall Way to 101 Weston Avenue 56 £70,875 On Hold B742 By Coylton B742 A70 Hillhead - B744 Jcn N Of Annbank, Coylton From Meadowhead Depot entrance south-wards 55 £97,500 On Hold B744 Annbank Weston Brae Full Length 53 £58,125 On Hold B744 Annbank Browns Crescent Full Length 53 £28,125 On Hold B742 By Coylton B742 A70 Hillhead - B744 Jcn N Of Annbank, Coylton Bridge of Coyle to C2 52 £190,500 On Hold B744 By Annbank B744 Belston/A70 - Weston Avenue/Annbank, Ayr Auchincruive Junction to Glenview 52 £91,250 On Hold U77 By Coylton Hole Road Full Length 46 £43,360 On Hold Uncl Ayr Ellisland Square Full Length 42 £58,806 On Hold Uncl Ayr Chapel Park Road Full Length 40 £53,319 On Hold 45
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B742 By Maybole B742 Jcn Of A77(T) Ne Of Maybole - Council Boundary S Of Dalrymple, Maybole From B7045 junction westwards N/A £66,845 On Hold A719 By Dunure A719 Smithy Bridge/Dunure - Croy Brae, Dunure By Humeston, Castlehill woods to Pennyglen 70 £93,800 On Hold A719 By Dunure A719 Smithy Bridge/Dunure - Croy Brae, Dunure Cemetery to Drumshang 67 £182,000 On Hold A719 By Maidens A719 Pennyglen/B7023 - Kirkoswald Road/Maidens, Maidens Morriston Farm to Jct Blawearie 56 £186,000 On Hold A719 By Maidens A719 Turnberry Road/Maidens - Maidens Road/Maidens, Turnberry Maidens to Turnberry 56 £232,500 On Hold A719 By Maidens Maidens, Ayr North of Humeston Turnberry £140,000 Complete +£20,722.00 B7023 Maybole Crosshill Road Full Length 56 £56,250 On Hold B7023 Maybole St Cuthbert's Road Full Length 53 £28,125 On Hold B7024 Maybole Alloway Road Redbrae to Bypass 51 £71,250 On Hold C122 By Maybole C122 Gardenrose Path/Maybole - School School to new Bypass 50 £18,150 On Hold 46
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Road/Minishant, Maybole C122 By Maybole C122 Gardenrose Path/Maybole - School Road/Minishant, Maybole Ladycross to new Bypass 50 £24,192 On Hold B7023 Maybole Crosshill Road Full Length 56 £56,250 On Hold B7023 Maybole Maybole Crosshill 30mph Maybole to jcn C58 72 £323,840 On Hold A714 (STTS) Barrhill Main Street Full Length 61 £148,800 On Hold B7027 Barrhill Knowe road Jcn A714 to Dusk mill area. 58 £53,808 Complete +£27,277.00 B741 Dailly Girvan/Dailly Bargany 55 £105,840 Complete +£80,649.84 C29 Maybole North Water of Girvan/Maybole Road Wallacetown to Ruglen various locations 55 £136,125 Complete -£1,222.12 U52 Pinwherry Muck road Various TBC 52 £76,800 On Hold C45 Ballantrae Heronsford Road A77- Laggan 48 £56,840 On Hold U6 By Ballantrae Balkissock Full length 44 £101,482 Complete +£3,113.35 Footway Resurfacing Works 2022/24 Uncl Troon Fullarton Drive No 19 to No 37 30 £16,500 On Hold 47
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B730 Dundonald Drybridge Road Bowling Green to Kilnford Dr 28 £14,500 On Hold B730 Dundonald Drybridge Road Kilnford Drive to A759 28 £33,600 On Hold C492 Troon Bentinck Drive No 97 to No 121 28 £20,000 On Hold Uncl Prestwick Outdale Avenue F/path Sherwood Road side , both sides 30 £38,300 On Hold C17 Tarbolton Westport Footway North side 28 £17,370 On Hold B743 Mossblown Mauchline Road Fourways to Railway Bridge North side 28 £15,300 On Hold Uncl Ayr Content Avenue South Side full length (College Side) 28 £8,400 On Hold Uncl Mossblown Martin Avenue 28 £15,300 On Hold Uncl Prestwick Hunters Avenue South from Heathfield Road, west side 23 £7,500 On Hold Uncl Ayr Bellevue Crescent 34 £37,800 On Hold Uncl Ayr Hawthorn Drive 30 £62,000 On Hold B742 Annbank Weston Brae 28 £10,700 On Hold Uncl Maidens Ardlochan Road 30 £20,000 On Hold Uncl Maybole Hicks Avenue No 2 to No 94 30 £28,980 On Hold 48
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Uncl Maybole Queens Terrace No 17 to No 39 + cway see separate entry 28 £18,000 On Hold Uncl Maybole Kingcraig Avenue No 2 to No 32 + cway see separate entry 28 £22,800 On Hold Uncl Ayr Lochpark slab replacement 23 £20,425 On Hold C151 Dailly Woodside Both sides from Back St and Hadyard Terr 30 £20,400 On Hold Uncl Dailly Church Crescent Odd number side full length 30 £16,000 On Hold Uncl Crosshill Newton Street Church Side of road 30 £15,795 On Hold Uncl Dailly Hadyard Terrace Inside footway + part outer section 28 £54,400 On Hold TOTAL £6,928,827 49
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South Ayrshire Council- Ayrshire Roads Alliance Lighting Programme 2022/23 Town Location Work Type No of columns Estimated Programme Cost Comments Variance +/- Ayr James Street and Area Carry forward from 2021/22 30 £62k On Site Ayr Auchendoon Crescent and various Service Roads No existing lighting 7 £17k On Site Ayr Dalmilling Road (Phase 2) 5th Core supplies 9 £15k programmed Ayr Sannox Road & Place (Phase 2) 5th Core supplies 8 £20k programmed Maybole Greenside (Phase 2) Concrete columns 9 £20k Complete Final Measure Prestwick Mossbank Old steel columns and 5th Core supplies (ongoing section faults) 24 £50k Complete Final Measure Troon Barassiebank Lane (part), Muir Dr and Wallace Dr Concrete columns 14 £30k Complete Final Measure £214k South Ayrshire Council- Ayrshire Roads Alliance LED Lighting Programme 2022/23 Town Description Remaining Ayr, Dundonald and Prestwick - 28 50
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South Ayrshire Council- Ayrshire Roads Alliance Traffic and Transportation Programme 2022/23 Calculated Funding Totals Sub-Bid Match Detail Total Bids Project Description Comments Variance +/- SPT £39,000 Match £500,000 Access for All Review Coylton £400,000 Match Alloway to Burton Construction Contractor appointed £11,000 Match Dundonald to Barassie Link Ph1 Construction Design £50,000 No Match SQP Various Projects Design Sustrans – Places for Everyone £114,926 Match £335,197 Access for All Review Coylton Awaiting confirmation of land acquisition £111,271 Match Alloway to Burton Construction Contractor appointed £109,000 Match Dundonald to Barassie Link Ph1 Construction Awaiting confirmation of land acquisition £0 No Match Loans to Troon Railway Station (Phase 3) Awaiting confirmation on £56k bid Regional Active Travel Fund (NEW) £65,000 Match £65,000 Alloway to Burton Construction Contractor appointed 51
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Calculated Funding Totals Sub-Bid Match Detail Total Bids Project Description Comments Variance +/- Sustrans – Cycle Shelter Fund £0 Direct Match £0 School Cycle Shelters Schools now require to bid to fund directly SCSP £173,150 Hub Match £173,150 Active Travel Hub Ayr Ongoing Project delivery SAC in Kind £0.00 - Active Travel Hub Ayr CWSR £100,000 Match £718,057 Access for All Review Coylton £423,729 Match Alloway to Burton Construction Contractor appointed £40,000 Match Signalisation B746 Kilmarnock Rd/Lang Rd/Commonwealt h Dr Junction Works Complete Final Measure £44,328 Match Dundonald to Barassie Link Ph1 Construction Scheme Design £45,000 Hub Match New crossing feature – Dalmilling Drive, Ayr £30,000 Hub Match New speed reduction schemes on key walking routes, Ayr 52
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Calculated Funding Totals Sub-Bid Match Detail Total Bids Project Description Comments Variance +/- £30,000 Hub Match New cycle parking facilities – various locations £5,000 Hub Match New bike repair stations – locations TBC Developer Contribution £100,000 Match £100,000 Signalisation B746 Kilmarnock Rd/Lang Rd/Commonwealt h Dr Junction Works Complete Final Measure Total £1,891,404 ARA New Signals £160,000 Match £160,000 Signalisation B746 Kilmarnock Rd/Lang Rd/Commonwealt h Dr Junction Works Complete Final Measure Total £2,051,404 53
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South Ayrshire Council-Ayrshire Roads Alliance Traffic and Transportation Signal Replacement 2022/23 Signal No Town Description Work Type Estimated Programmed Cost Comments Variance +/- SAS 15 Ayr Castlehill Rd/Chalmers Rd Junction Replacement £40,000 Design complete to be programmed SA59 Ayr Whitletts Road/Craigie Rd Junction Replacement £50,000 Design complete to be programmed SA17 Ayr Whitletts Rd/Mainholm Rd Junction Replacement £45,000 Design complete to be programmed SAP1 Ayr Holmston Rd Pedestrian Crossing Replacement £0 Works carried forward to 2023/24 Total £190,000 South Ayrshire Council - Ayrshire Roads Alliance Structures Capital Programme 2022/23 Description Work Type Estimated Programme Cost Comments Variance +/- A79-30 Victoria Bridge Joint Replacement and waterproofing £300,000 On Site A79-30 Victoria Bridge Concrete Repairs and Painting £490,571 On site £790,571 54
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Appendix 2 East Ayrshire Carriageway Structural Maintenance Programme 2022/23 ROAD LOCATION Estimated Cost Cost to Date variance +/- Comment South of Hollybush and A713 Polnessan to Patna £318,750.00 £266,500.00 -£52,250.00 Complete A71 Main Street Darvel £121,875.00 On Hold A70 Lugar Water Bridge to East Gateway and Carbello £234,375.00 £254,375.00 +£20,000.00 Complete A719 Moscow and Rural Sections £262,500.00 £381,000.00 +£118,500.00 Complete A735 U26 to past C7 Junction £159,375.00 On Hold B743 Strathaven Road Muirkirk 950m to South Lanarkshire Boundary £98,800.00 On Hold B7036 Barony Road Near Egger factory Entrance £93,750.00 Cancelled C134 Rural Sections £51,200.00 On Hold C50 Ochiltree Various sections £89,600.00 Complete C6 Stewarton Various sections £89,600.00 £50,000.00 -£39,600.00 Complete C22 Coal Road, From U730 to A70 £592,000.00 £380,476.00 -£211,524.00 Complete C23 Rigg Road and from U730 to Railway Bridge U730 Glenshamrock Road from B705 to C23 U1 GalstonMoor Road U56 to A71 £160,000.00 £50,000.00 -£110,000.00 Complete U760 Dalcairnie Full Length £116,480.00 On Hold U26 Dunlop Full Length £48,000.00 On Hold U729 Glenmuir Road Logan Avenue to Loganhill Road £20,000.00 £55,701.00 +£35,701.00 Complete Ellis Street Kilmarnock Full Length £16,800.00 On Hold Howard Street Kilmarnock Full Length £71,400.00 On Hold Seaford Street Kilmarnock Full Length £112,200.00 On Hold Dundonald Road Kilmarnock Smillie Place to Seaford Street £123,200.00 On Hold 55
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Witchknowe Road Kilmarnock New Street to Witchknowe Avenue £9,350.00 Completed last financial year Meiklewood Road Kilmarnock No1 to No 31 £28,050.00 On Hold Shortlees Crescent Kilmarnock Rathlin Avenue to Shortlees Road £37,400.00 On Hold Old Street Kilmarnock Academy Street to Campbell St £32,130.00 On Hold Kinlock Road Kilmarnock Full Length £36,371.50 On Hold Stoneyhill Avenue Kilmarnock Full Length £18,700.00 On Hold Turner Place Kilmarnock Full Length £27,200.00 On Hold Craufurdland Road Kilmarnock No87 to No145 £20,400.00 On Hold Old Mill Road kilmarnock Lawson Street to Saturrock Street £52,800.00 On Hold Grassyards Road Kilmarnock Kennedy Drive to C10 £52,800.00 On Hold Mansfield Road New Cumnock A76 to Top Corner/ Junction £255,200.00 On Hold Loch View New Cumnock Full Length £32,725.00 £42,000.00 +£9,275.00 Complete Mill of Shield Drongan B730 to Drumwhill Road and £93,500.00 £209,130.00 +£115,630.00 Complete Glencraig Street Drongan Lane Crescent to Hannaston Avenue Blaney Avenue Patna Full Length £28,050.00 On Hold Wallace Street Galston B7037 to Cross Titchfield Street Galston Standalane to Orchard Street £74,460.00 £142,468.00 +£68,008.00 Complete Henrieta St Galston Various Sections Cessnock Road Hurlford, Craigie Road Hurlford and Full Lengths £172,975.00 £319,388.00 +£146,413.00 Complete 56
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Blair Avenue Hurlford Crougar Road Crookedholm Full Length £58,905.00 On Hold Meadowside Crookedholm Full Length £6,375.00 On Hold High Street Newmilns Full Length £38,250.00 On Hold East Donnington Street Darvel Full Length £30,600.00 On Hold Burn Road Darvel Various Sections £74,800.00 On Hold Campbell Street Darvel Full Length £28,050.00 On Hold Patterson Terrace Darvel Full Length £21,505.00 On Hold Fleming Drive Stewarton Full Length £11,874.50 On Hold Lothian Road Stewarton Full Length £46,750.00 On Hold Victoria Way Stewarton Full Length £13,090.00 On Hold Cutsburn Road Stewarton Full Length £74,800.00 On Hold Irvine Road Kilmaurs Full Length £21,505.00 On Hold Newmill Road Dunlop Full Length £76,500.00 On Hold Middlefield Drive Muirkirk Full Length £14,450.00 On Hold Poole Avenue Ochiltree Full Length Broom Cresent Ochiltree Remaining Length £31,450.00 £65,000.00 +£33,550.00 Complete Douglas Brown Avenue Ochiltree Full Length Dalgleish Avenue Cumnock Full Length £26,350.00 Final Measure Complete McLymont Court Cumnock Full Length £24,480.00 Final Measure Complete 57
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Holland Crescent Cumnock Full Length £47,600.00 Final Measure Complete Tanyard Car Park Cumnock Full Car Park £70,400.00 Final Measure Complete Ayr Road Car Park Cumnock Full Car Park £79,200.00 To be Programmed Elizabeth Crescent Cumnock Full Lengths £61,200.00 £80,379.00 +£19,179.00 Complete Gemmel Avenue Cumnock C3 Barsminning Road Mauchline From Rail Bridge to U742 Mosshead Road £17,820.00 £59554.00 +£41,734.00 Complete Hughfield Road Mauchline Full Length £55,500.00 On Hold Carrick View Mauchline Full Length £41,250.00 On Hold Beechwood Road Mauchline Full Length £69,500.00 On Hold Jean Armour Drive Mauchline Full Length £112,500.00 On Hold Cairn Road Cumnock Various Sections £103,950.00 £140,138.66 +£36,188.66 Complete Park Crescent Dalmellington Full Length £62,370.00 Complete Main Street Dalmellington Full Length £40,040.00 Ongoing 58
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Appendix 2 East Ayrshire Footway Structural Maintenance Programme 2022/23 Section Street Name Location Environment Footway Material Length Average Width Treatment Area Cost New Cumnock Loch View Full Length Both Sides Residential Bituminous 300 2 New PCC Kerbs, reconstruct, HRA 600 £22,800 Patna Blaney Avenue No12 to Main Street Residential Bituminous 144 3.25 New PCC Kerbs, reconstruct, HRA 468 £14,976 Dalmellington Broomknowe No 33 to Gateside Road Residential Bituminous 106 1.8 New PCC Kerbs, reconstruct, HRA 191 £6,106 Ochiltree Broom Crescent No1 to Gallowlee Avenue Residential Bituminous 215 1.8 New PCC Kerbs, reconstruct, HRA 387 £12,384 Ochiltree Mill Street Coachhouse to A70 Residential Bituminous 200 2 New PCC Kerbs, reconstruct, HRA 400 £12,800 Kilmarnock Riverbank Place No3 to No 19 Residential Bituminous 50 1.8 New PCC Kerbs, reconstruct, HRA 90 £2,880 Kilmarnock Western Road Various Sections Residential PCC Slabs 970 2 New PCC Kerbs, reconstruct, HRA 1940 £62,080 Kilmarnock Sannox Road No1 to No31 Residential Granolithic 140 2 New PCC Kerbs, 280 £8,960 59
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reconstruct, HRA Darvel Burn Road A71 to West Donington Street Residential Granolithic 70 1.8 New PCC Kerbs, reconstruct, HRA 126 £4,032 Darvel Ranolcoup Road A71 to Mair's Road Residential Granolithic 50 1.8 New PCC Kerbs, reconstruct, HRA 90 £2,880 Cumnock Hearth Road/Hearth Road Car Rd to Emry's Avenue Residential Bituminous 420 1.8 New PCC Kerbs, reconstruct, HRA 756 £24,192 Auchinleck Barbieston Road Talbot Drive to Church Street Residential Bituminous 320 1.8 New PCC Kerbs, reconstruct, HRA 576 £18,432 Kilmaurs Sunnyside B751 to Yardside Residential Bituminous 175 2 New PCC Kerbs, reconstruct, HRA 350 £11,200 Stewarton Merrygreen Place Full Length One Side Residential Bituminous 450 1.8 New PCC Kerbs, reconstruct, HRA 810 £25,920 Stewarton Holm Street One Section Residential Bituminous 40 2 New PCC Kerbs, reconstruct, HRA 80 £2,560 Drongan Watson Terrace From Cul- De- Sac to Taiglum Place Residential Bituminous 70 1.8 New PCC Kerbs, reconstruct, HRA 126 £4,032 Drongan Taiglum Place Watson Terrace to lane Residential Bituminous 75 1.8 New PCC Kerbs, reconstruct, 135 £4,320 60
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Crescent HRA Crosshouse Kilmarnock Road Playingfield Road to Gatehead Road Residential Bituminous 140 1.2 New PCC Kerbs, reconstruct, HRA 168 £5,376 £245,930 61
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APPENDIX 2: Environmental Improvement Programme Year Project Description of Works Benefit Estimated Cost 2020/21 Hayhill, by Drongan, Environmental Improvement Kerb, upgrade verge and form parking bay Improve environment in village and road safety by formalising parking area. £15,000 2021/22 Craigie Avenue, Kilmarnock Form Lay-by - street parking bays Improve environment and road safety by reducing on street parking problems. £15,000 Future Years Wellpark Crescent Kilmarnock, widen road. Re-kerb and widen over- run grassed area Improve environment and road safety by reducing on street parking problems. £7,000 Future Years Kilmarnock Rd Service Rd Crosshouse, widen road. Re-kerb and widen over- run grassed area Improve environment and road safety by reducing on street parking problems. £8,000 Future Years Hillcrest, Bellsbank, Dalmellington Parking Bays Form 6 No Off-Street parking bays Improve environment and safety by reducing on street parking problems. £15,000 Future Years North Hamilton Place Kilmarnock, parking bays. Additional Parking Area Improve environment and road safety by reducing on street parking problems. £8,000 Future Years Gateside Road, Galston, widen road. Re-kerb and widen over- run grassed area Improve environment and road safety by reducing on street parking problems. £7,000 62
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Appendix 2 Street Lighting Works Programme 2022/23 East Ayrshire Lighting Capital Programme 2022/23 Town Location Work Type Estimated C/F Cost Comments Variance +/- Dalrymple Church Street Area Carry forward from 2021/22 £45k Complete Final Measure Kilmarnock Lomond Road Area Carry forward from 2021/22 £15k Complete Final Measure Darvel Glen Cres and Hutchison Dr Carry forward from 2021/22 £45k Not issued £105k Town Location Work Type Estimated Programme Cost Comments Variance +/- Hurlford Sherwood Road, Liffnock Avenue, Cessnock Ave, Cessnock Drive, Cessnock Rd 5th Core supplies and concrete columns £90k 95% Complete Kilmarnock Ayr Road, Service Road 5th Core supplies and concrete columns £30k 90% Complete Muirkirk Pagan Walk, Stoneyhill Avenue, Wardlaw Ave and Hawkshaw Terrace 5th Core supplies and concrete columns £70k Complete Final Measure Dalrymple Barbieston Rd and Cedar Terrace 5th Core supplies and concrete columns £40k 80% Complete £214k 63
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East Ayrshire LED Lighting Programme Update 2022/23 Town Lantern Amount Status Lantern Tender Delivery / start install Install complete by New Cumnock & Dalmellington 766 Complete Patna & Dalrymple 563 Complete Mauchline,Sorn & Catrine 957 Complete Ochiltree & Drongan 562 Complete Auchinleck & Cumnock 1535 Complete Irvine Valley (including Hurlford & Crookedholm) 1860 Complete Kilmarnock South (including Crosshouse, Gatehead & Knockentiber) 2300 Complete Kilmarnock - North East 1135 Lightways Contractor – started Feb 2022 July-Aug 21 Dec-21 95% Complete Kilmarnock - North West 1850 Complete Kilmarnock - Central 1400 On site Mar-23 East Ayrshire - Decorative 350 75% complete tender to be issued for next stage Dec-22 Logan, Lugar, Cronberry & Muirkirk 390 20% Complete Lightways Contractors started Oct-22 Feb-23 Stewarton, Kilmaurs, Fenwick, Dunlop & Lugton 1420 20% Complete Lightways Contractors started Oct-22 Feb-23 Current Status Programme completed conversions to date 12,096 Replacement programme 80.2% complete Overall LED units completed 17,680 LEDs now 85.5% of total EAC inventory 64
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East Ayrshire LED Programme Funded Replacement Works During our design works for our LED conversions, we have identified a number of older installations in East Ayrshire where it is not practicable to simply replace the existing discharge lighting with LED lanterns. Consequently, the following full lighting replacement projects have been programmed and will be funded from the LED replacement budget. Town Location Estimated Cost Scheduled Comments Fenwick Glebe Terrace, Fenwick £20k Nov-22 Awarded Galston Orchard Street, Galston £35k Nov-22 Awarded Kilmarnock Ellisland Drive Area, Kilmarnock £45k Nov-22 Awarded Hurlford Riccarton Road Service Road, Hurlford £25k Dec-22 At design stage Kilmarnock Samson Ave, Linfern Ave Areas, Kilmarnock £95k Jan-23 At design stage Stewarton Clerkland Road Area, Stewarton £70k Jan-23 At design stage Kilmarnock Glasgow Road B7038, Kilmarnock £70k Feb-23 At design stage Kilmarnock Forest Grove and Woodlands Grove, Kilmarnock £85k Feb-23 At design stage Kilmarnock Gibson St and Carmel Ave Areas, Kilmarnock £110k Mar-23 Kilmarnock Wilson Ave, Greenan Rd, Dunure Rd Area, Kilmarnock £120k Mar-23 2022/23 Total £675k Town Location Estimated Cost Scheduled Comments Kilmarnock Woodstock Street Area, Kilmarnock £50k Apr-23 Stewarton Annick Crescent Area, Stewarton £75k Apr-23 Fenwick Maunsheugh Road, Fenwick £50k May-23 Fenwick Skernieland Road, Fenwick £30k May-23 2023/24 Total £205k 65
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APPENDIX 2: Bridge and Culvert Strengthening Programme Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Comment Status Bridge Strengthening and Replacement U22/10 Burnfoot Bridge, near Darvel Replacement – Near tender ready. Land acquisition outstanding £444,000 Ground Investigation completed. Land acquisition reqd. SEPA CAR Licence received Design & tender docs C127/10 Low Ashyard Bridge Infilling of bridge by Historical Railways Estate. EAC part contribution £5,000 HRE has funded the installation of temporary supports and working up design to sleeve the structure Programmed Funding discussions ongoing with HRE U26/10 West Clerkland Bridge, near Stewarton Replacement – currently closed to traffic; near tender ready. CPO required to obtain land acquisition. Construction likely to be in future year programme £12,000 Land acquisition stalled due to landowner. CPO reqd. Bridge completely closed to veh & peds. With Legal to undertake CPO. Tender ready B730/10 Littlemill Bridge, near Rankinston Replacement - near tender ready; land acquisition to be concluded; construction likely to be in future year programme £6,000 Land acquisition near complete. Advance electricity diversion complete. Near Tender ready. Works in 2023/24 A71/280/C8 0 Mathews Burn Culvert, West Donnington St, Darvel Replace section of culvert below West Donnington Street; design on going and near tender ready, land acquisition to be concluded. £5,000 £144,000 SEPA Licence obtained. Land acquisition near complete Design/Tender 66
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Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Comment Status B713 B713 Road Slip south of Sorn Detailed design and construct sheet piled wall £312,000 Consultant working up detailed design & tender documents Design/tender B705 B705 Road Slip centre of Catrine Detailed design £18,000 No progress B705 B705 Road Slip north of Catrine Detailed design £18,000 No progress Various Investigative works Topographical surveys, paint surveys, etc £6,000 Package of topos awarded C108/00/C4 4 Gateside Farm Culvert Replacement with box culvert units – contract awarded – start March 2022 Completion end of May £102,000 Complete Complete A735/130/C 58 Gills Burn Culvert, Dunlop Part deck replacement and Retaining Wall Repairs - design in 2022/23 and construction in future year programme £10,000 On hold (as part of F&PM wider ECC build) U45/10 Kirkland Bridge, Springside Replacement of boundary bridge - North Ayrshire Council is lead authority. East Ayrshire Council funding 50% in 2022/23 £54,000 Complete Complete U751/10 Crossflats Bridge Replacement – design by consultant £60,000 No progress Consultant to be appointed for design via SXL U760/00/C93 Glenhead Culvert Replacement £42,000 No progress 67
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Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Comment Status U740/10 Barbieston Bridge Boundary Bridge Replacement – design by consultant £24,000 No progress Cessnock Ave, Hurlford Retaining Wall replacement works on site. £36,000 98% Complete 98% Complete U44/10 Bruntland Bridge Strengthen and refurbish £24,000 No progress Upgrade Works identified from inspections B705/10/C 91 Cowan Place Culvert, Catrine Masonry repairs/scour repairs £24,000 Site visit undertaken and preliminary design Preliminary design B705/20 Shellies Bridge, Catrine Scour repairs; masonry training wall repairs and culvert extension – Consultant appointed to undertake design & works ongoing; land acquisition required. Construction in future year programme £6,000 Consultant design ongoing. Land acquisition to be determined Design A71/300 Priestland Bridge Retaining Wall strengthening – finalise design, conclude land acquisition/servitude and construct.Tender evaluation. £120,000 Works ongoing Site U764/10 Glenmuir Bridge Scour repairs £42,000 No progress A70/130/W 31 Thornwood Wall, Lugar Replacement - Consultant appointed to undertake design which is ongoing; land acquisition required. Construction in future year programme £6,000 Consultant design ongoing and site investigation complete. Sheet pile option developed but conflict with O/H power cables being investigated Design Queens Crescent, Newmilns Replace riverbank retaining wall.tender being evaluated. £325,000 Tender delayed until Spring 2023 due to fish spawning issues with river working Tender ready 68
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Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Comment Status Galston to Newmilns Cyclepath River realignment works – additional rock armour works.Works Complete £72,000 Complete Complete B741 Coal Glen Embankment Slip, near Dalmellington Ground investigation complete. Consultant finalizing design & tender package. Land acquisition required. Construction potentially in 2022/23. £24,000 £360,000 Near tender ready Design A713/60/C 61 Polnessan Upper Bridge Extension of culvert. Design and land acquisition in 2022/23. Construction in future year programme. £24,000 No progress C90/35/CG 02 Cattle Grid Replacement of cattle grid and bypass improvement.. Tender ready. Est £30,000 Funded by WF developer Tender issue imminent Tender ready A736/60/C 84 Lochridge Culvert Masonry and drainage repairs £60,000 Near ready for tender issue Design F/LUGA/10 Logan to Park Terrace Footbridge, Lugar Replacement of footbridge deck.on refurbished abutments. Consultant design ongoing £150,000 Deck replacement and scour protection ongoing Design B705/20/C 68 Smithy’s Culvert, near Catrine Replace with box units - future year programme No progress B741/40/C 79 Polmathburn Bridge, near Dalmellington Replace damaged deck slabs - future year programme No progress A71 Dundonald Rd Bridge Refurbish – replace expansion joints, waterproofing, drainage, surfacing – design. Construction in future year programme. £36,000 Consultant appointed and design ongoing Design 69
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Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Comment Status A71 Riccarton Viaduct Refurbish – paint, replace expansion joints, waterproofing, drainage, surfacing – design. Construction in future year programme. £36,000 Consultant appointed and design ongoing Design A71 River Irvine Bridge Refurbish – paint, replace expansion joints, waterproofing, drainage, surfacing - design. Construction in future year programme. £36,000 Consultant appointed and design ongoing Design B741/50 Nith Lodge Bridge Replacement. Appoint consultant for design and construction in future year £54,000 Consultant to be appointed for design via SXL Held pending possible WF proposals Programmed Annick Water, Stewarton Replacement of collapsing gabion training wall. Detailed design by consultant and construction £378,000 Site investigation completed. Report on SI and remedial options been received by ARA. Consultant appointed to undertake detailed design Design U/LOGA/10 Old Lugar Bridge Strengthening, masonry repairs and scour protection £300,000 Early stages of design Design C129/30 Chapeltoun Bridge Masonry repairs, Parapet heightening and scour protection 90% Complete. £120,000 Complete Complete 70
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Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Comment Status C85/10 Fenwick Bridge Masonry refurbishment £24,000 Preliminary design Design B7036/10 Lugar Bridge, Ochiltree Major refurbishment – design in FY 2022/23, construction in future year £24,000 No progress U720/20 Lane Burn Bridge Masonry refurbishment 90% Complete. £70,000 Complete Complete U/KMCK/20 West Shaw Street Bridge Strengthen and Refurbishment No progress C135/20 Avon Bridge Masonry and scour repairs £36,000 No progress U736/10/C65 Sykeside Bridge Scour repair £24,000 No progress U729/00/C64 Hayhiolm Bridge Masonry and Scour repairs £36,000 No progress U729/00/C71 Barry Burn Culvert Masonry and Scour repairs £36,000 No progress U730/00/C37 Culvert Masonry and Scour repairs £36,000 No progress C36/10 Nith Bridge Masonry parapet rebuild and repairs to commence end of August 2022 £60,000 Consultant to be appointed for design via SXL Held pending possible WF proposals A70/100 Gatehouse Bridge Parapet heighten, scour repairs & masonry repairs £24,000 No progress A70/110/C46 Rose Burn Bridge Masonry and scour repairs £24,000 No progress Broomknowe Retaining Wall Design in 2022/23, construction in future years £24,000 No progress W/MUIR/20 Muirkirk Shops Retaining Wall Design in 2022/23, construction in future years £24,000 No progress 71
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Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Comment Status Parapet Upgrades A70/70 Burnock Bridge, Ochiltree Parapet and other masonry repairs £216,000 Design ongoing Design A713/90 Dunaskin Bridge, Waterside Widening to create footway and replace both masonry parapets - design ongoing. £70,000 Tender delayed until Spring 2023 due to fish spawning issues with river working Tender ready A735/20 Victoria Bridge, Kilmarnock Site works ongoing re replacement of substandard vehicle parapets; deck expansion joints and paint superstructure, waterproofing and resurfacing.Works Substantially complete £570,000 Complete - snagging Complete B743/80 Cleuch Bridge, Sorn Upgrade of parapets and install footway £90,000 Design ongoing Programmed A713/70/C53 Drumgrange Bridge Upgrade of parapets, masonry repairs – works ongoing £6,000 Complete Complete C134/10 Ranoldcoup Bridge, Darvel Masonry repairs and heighten parapets £24,000 £240,000 No progress B769/40 Corsehill Mill Bridge Parapet replacement – design in FY 2021/22 £12,000 No progress B7082/10 Townhead Bridge Parapet replacement £150,000 No progress B743/135/C5 0 Beacon Hill Culvert Headwall Repairs No progress W/NCUMN/1 0 Burnside Retaining Wall Replacement £36,000 Preliminary Design Design 72
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Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Comment Status U8/00/C8 Hendryton Burn Culvert Scour and masonry repairs works on site. £48,000 Works ongoing Site Rail Incursion C23/10 Rigg Road Rail Bridge, Cumnock Safety fencing - future year programme No progress Non ARA Council Footbridges Various sites Design, investigation £120,000 Minor repairs ongoing F/HURL/10 Portland Brae Footbridge Load Assessment, paint and replace concrete planks £230,000 Consultant completed structural assessment and preparing options for refurbishment Design F/CATR/20 Institute Ave Footbridge, Catrine Refurbishment £72,000 No progress Principal Inspections Various Principal Inspections of bridge stock by consultant and in-house staff £216,000 No progress TOTAL £3,037,000 £3,000,0 00 TOTAL (Estimated Carry Forward + new allocation) £6.037m 73
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APPENDIX 2: Traffic, Transportation and Road Safety Programmes 2022/23 (i) Road Safety Programme (ii) Safer Neighbourhoods Town Location Proposed Scheme Mauchline Cowgate Traffic management review Kilmarnock Prestwick Place, Fardalehill Traffic management Kilmarnock Sutherland Drive Traffic calming Galston Cessnock Road at Bowling Club Pedestrian build-out Mauchline Mansfield Road Traffic management review Town/Route Location Proposed Scheme Hurlford A71/B7073 roundabout AIP junction assessment Kilmarnock Hurlford Road 30mph speed limit extension Auchinleck Barony Road Speed Limit extension and gateway improvements Dalmellington High Main Street, Churchill, Knowehead Road safety improvements B742 Dalrymple B742 gateway entrance to Dalrymple Enhanced gateway features including vehicle activated sign B7034 Hollybush Hollybush 30mph speed limit A713 Waterside Waterside 50mph speed limit Auchinleck Various Waiting restriction amendments Lugton Dunlop Road Speed limit signing improvements Galston Brewland Street Extension of 30mph speed limit Kilmarnock A71 Campbell St off slip Signalisation assessment Kilmarnock A71 West of Bellfield I/C Road safety signing Stewarton Dunlop Road Pedestrian Refuge 74
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Stewarton Various roads 20mph speed limit orders amendments Kilmarnock Whatriggs Road 20mph speed limit amendments Cumnock Glaisnock Road Possible speed reduction measures Kilmarnock Foregate Square Permanent pedestrianisation scheme Various Various locations Vehicle activated signs upgrade (iii) Rural Route Action Plans Route Proposed Scheme B778 B778 Fenwick to Stewarton Route Study (iv) Cycling, Walking and Safer Routes (CWSR) Town Location Proposed Scheme Crosshouse/Kilmarnock B7038 Kilmarnock to Crosshouse Cycle route between Fardalehill and Crosshouse via hospital Crookedholm Grougar Road Grougar Rd localised road widening and pedestrian crossing facility Fenwick Kirkton Rd/Main St – Fenwick PS Pedestrian improvements/school street investigation Dunlop A735 Lugton Road Pedestrian crossing improvements Dalrymple B742 Barbieston Road Traffic calming and pedestrian crossing facilities Mauchline Loudoun Street Pedestrian crossing assessment Kilmaurs Main Street Improved pedestrian facilities Crosshouse Crosshouse-Dundonald Cycle route feasibility study Cumnock Netherthird School Streets Project Newmilns Loudoun Road Pedestrian Crossing Investigation Crosshouse B751 Gatehead Road Pedestrian Crossing Installation Kilmarnock Kilmaurs Rd at Hillhead PS Pedestrian Crossing Installation Darvel East Main St/Murdoch Road Junction sightline improvement Various Various locations Cycle and scooter parking at schools and other locations 75
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(v) Strathclyde Partnership for Transport (SPT) Location Project Kilmarnock Phase 3 refurbishment of Kilmarnock bus station to upgrade concourse and stance areas. Kilmarnock Glasgow Road bus park & ride Fenwick Footway improvements for access to X77 bus service (vi) SUSTRANS Location Project Hurlford Hurlford Street Design Project N/A East Ayrshire Active Travel Strategy Appendix 3 EV Chargers EAST AYRSHIRE PUBLIC CHARGERS CYC Ref Type Make Location Replacement Cost 51171 7kw eVolt Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU £8,000 51210 22kw eVolt Foregate Car Park, James Shaw Crescent, Kilmarnock, KA1 1LU £9,000 50821 22kw eVolt Multi Storey Car Park, Kilmarnock, KA1 1LU £9,000 51324 22kw eVolt Titchfield Street Car Park, Kilmarnock, KA1 1PH £9,000 52474 22kw eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU £9,000 52470 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU £30,000 52471 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU £30,000 52472 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU £30,000 52473 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU £30,000 52020 Rapid eVolt East George Street Car Park, Kilmarnock, KA1 1GB £30,000 52021 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB £8,000 52022 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB £8,000 76
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52023 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB £8,000 51233 22kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU £9,000 52035 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU £8,000 52036 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU £8,000 52037 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU £8,000 52026 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ £8,000 52027 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ £8,000 52028 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ £8,000 52025 Rapid eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ £30,000 50819 22kw eVolt Beechwood Avenue Car Park, Beechwood Avenue, Auchinleck, KA18 2AW £9,000 51170 Rapid eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL £30,000 50507 22kw eVolt Avenue Square Car Park, Stewarton, KA3 5AP £9,000 50815 Rapid eVolt Castle Car Park, New Cumnock, KA18 4AR £30,000 52024 Rapid eVolt Ranouldcoup Road, Darvel, KA17 0JU £30,000 52042 Rapid eVolt Loudoun Street Car Park, Mauchline, KA5 5BE £30,000 52018 Rapid eVolt Tanyard Car Park, Cumnock, KA18 1BG £30,000 52034 22kw eVolt Glaisnock Street Car Park, Cumnock, KA18 1JS £9,000 52017 Rapid eVolt Mill Bank Car Park, Mill Bank, Cumnock, KA18 1AB £30,000 52039 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY £8,000 52040 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY £8,000 52041 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY £8,000 51792 22kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH £9,000 52966 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL £8,000 52967 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL £8,000 52968 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL £8,000 52972 7kw eVolt Saint Germain Street Car Park, Catrine, KA5 6RQ £8,000 52969 22kw eVolt Dean Castle Country Park, Dean Road, Kilmarnock, KA3 1XB £9,000 52970 7kw eVolt Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ £8,000 52971 7kw eVolt Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ £8,000 52953 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ £8,000 52954 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ £8,000 52955 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ £8,000 52956 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH £8,000 77
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52957 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH £8,000 52958 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH £8,000 52965 22kw eVolt Morton Place Car Park, Morton Place, Kilmarnock, KA1 2AY £9,000 52962 Rapid eVolt Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU £30,000 52963 22kw eVolt Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU £9,000 53080 7kw eVolt Netherthird Community Centre, 65 Ryderston Drive, Cumnock, KA18 3AR £8,000 53778 Rapid eVolt Main Street Car Park, Muirkirk £30,000 53775 22kw eVolt Rose Reilly Sports Centre, Stewarton £9,000 53776 7kw eVolt Standalane Car Park, Stewarton £8,000 60786 7kW eVolt Academy Street, Hurlford £8,000 60732 22kW eVolt Drongan Centre car park, Mill of Shield Road £9,000 51210 22kW eVolt Carnshalloch Avenue car park, Patna £9,000 60250 22kW eVolt New Cumnock Outdoor Swimming Pool car park £9,000 60955 22kW eVolt Gatehead Road car park, Crosshouse £9,000 60924 7kW eVolt Queen Street car park, Kilmarnock £8,000 Awaiting final connections 7kW eVolt Morton Place car park, Kilmarnock £8,000 Awaiting final connections 7kW eVolt Morton Place car park, Kilmarnock £8,000 Awaiting final connections 7kW eVolt Morton Place car park, Kilmarnock £8,000 Awaiting programme of works 7kW eVolt Brown's Road car park, Newmilns £8,000 EAST AYRSHIRE FLEET CHARGERS CYC Ref Type Man. Location £9,000 52043 22kw eVolt Transport Depot, Crookedholm £8,000 52044 7kw eVolt Transport Depot, Crookedholm £8,000 52045 7kw eVolt Transport Depot, Crookedholm £8,000 52046 22kw eVolt Cleansing Depot, Western Road, Kilmarnock £9,000 52047 7kw eVolt Cleansing Depot, Western Road, Kilmarnock £8,000 52048 7kw eVolt Cleansing Depot, Western Road, Kilmarnock £8,000 51897 7kw eVolt Holmquarry House, Kilmarnock £8,000 51914 7kw eVolt Holmquarry House, Kilmarnock £8,000 51881 7kw eVolt Croft Street, Kilmarnock £8,000 51882 7kw eVolt Croft Street, Kilmarnock £8,000 78
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51883 7kw eVolt Croft Street, Kilmarnock £8,000 52964 Rapid eVolt Croft Street, Kilmarnock £30,000 52950 7kw eVolt Strand Street, Kilmarnock £8,000 52951 7kw eVolt Strand Street, Kilmarnock £8,000 52952 7kw eVolt Strand Street, Kilmarnock £8,000 60797 7kw eVolt Holmquarry House, Kilmarnock £8,000 60798 7kw eVolt Holmquarry House, Kilmarnock £8,000 60799 7kw eVolt Holmquarry House, Kilmarnock £8,000 7kw eVolt Ayr Road Council Depot, Cumnock £8,000 7kw eVolt Ayr Road Council Depot, Cumnock £8,000 7kw eVolt Ayr Road Council Depot, Cumnock £8,000 60083 22kW eVolt Croft Street, Kilmarnock £9,000 Awaiting programme of works 7kW eVolt New Cumnock Community Hospital car park £8,000 Awaiting programme of works 7kW eVolt New Cumnock Community Hospital car park £8,000 SOUTH AYRSHIRE CHARGERS CYC Ref Type Make Location 51930 7kw eVolt Barns Crescent Car Park, Ayr, KA7 2BW £8,000 51793 7kw eVolt Mill Brae Car Park, Ayr, KA7 2HU £8,000 51535 Rapid eVolt Burns Statue Square, Ayr, KA7 UT £30,000 52029 22kw eVolt Belleisle Park, Ayr, KA7 4BN £9,000 52030 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT £8,000 52031 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT £8,000 52032 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT £8,000 51325 22kw eVolt Cromwell Road Car Park, Ayr, KA7 1DY £9,000 50818 22kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW £9,000 50817 22kw eVolt Jubilee Road, Troon Swimming Pool, Troon, KA10 6XQ £9,000 50290 22kw eVolt South Beach Road Car Park, Troon, KA10 6EF £9,000 52033 22kw eVolt Girvan Harbour, Girvan, KA26 9AG £9,000 79
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50816 Rapid eVolt Girvan Harbour, Girvan, KA26 9AG £30,000 52038 22kw eVolt Harbour Road Car Park, Maidens, KA26 9NR £9,000 52019 Rapid eVolt The Vennel, Ballantrae, KA26 0NH £30,000 52975 Rapid eVolt Mill Brae Car Park, Ayr, KA7 2HU £30,000 52974 7kw eVolt New Road Car Park, New Road, Ayr, KA8 8HE £8,000 52973 Rapid eVolt New Road Car Park, New Road, Ayr, KA8 8HE £30,000 52959 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW £8,000 52960 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW £8,000 52961 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW £8,000 53555 Rapid eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW £30,000 52976 Rapid eVolt Coylton Activity Centre, Hole Road, Coylton, KA6 6JL £30,000 53774 Rapid eVolt Academy Street, Troon £30,000 53773 Rapid eVolt Lodge Road Car Park, Turnberry £30,000 53777 22kw eVolt Burnside Road, Monkton £9,000 60793 22kw eVolt Dailly Activity Centre, Victory Crescent, Dailly £9,000 60081 22kw eVolt Inches Close car park, Maybole £9,000 22kw eVolt Tarbolton Community Campus car park, Tarbolton £9,000 Awaiting commissioning 22kw eVolt Dundonald Primary School car park, Dundonald £9,000 60086 22kw eVolt Mossblown Activity Centre car park, Mossblown £9,000 60082 22kw eVolt Kirkoswald Main Street car park, Kirkoswald £9,000 Awaiting commissioning 7kW eVolt Chalmers Arcade car park, Girvan £8,000 Awaiting commissioning 7kW eVolt Chalmers Arcade car park, Girvan £8,000 Awaiting commissioning 7kW eVolt Chalmers Arcade car park, Girvan £8,000 Awaiting programme of works 22kW eVolt Barrhill Community car park, Main Street, Barrhill £9,000 80
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 2 December 2022 Report by the Head of Roads - Ayrshire Roads Alliance _____________________________________________________________ SUBJECT: AYRSHIRE ROADS ALLIANCE UPDATE ON PERFORMANCE SCORECARD ______________________________________________________________ PURPOSE OF REPORT 1. The purpose of this Report is to advise the Joint Committee regarding the progress made to date against the Performance Scorecard. RECOMMENDATIONS 2. It is recommended that the Joint Committee: i Notes the performance scorecard presented in this report; ii Continues to receive the performance scorecard updates; and iii Otherwise, notes the content of the report. BACKGROUND 3 The purpose of the performance management and benchmarking is to work collaboratively to deliver tangible and sustained improvements within the Ayrshire Roads Alliance in order to manage the on-going development and delivery of benchmarking frameworks. 4. Improved performance management is fundamental to supporting the Ayrshire Roads Alliance. This drives change and improvement within the fully integrated roads service and support improved outcomes, better performance, and more effective use of resources. 5. The Performance Indicators are regularly refreshed when new useful performance measures are introduced by the Ayrshire Roads Alliance or there is an agreement to include a specific indicator. This will be a regular item for the Ayrshire Shared Service Joint Committee to review. MAIN REPORT/MAIN ISSUES 6. This scorecard is collated by the Business Support Manager and used to: • monitor the progress in meeting the Ayrshire Roads Alliance’s objectives; • help managers to have performance-related conversations with staff; and Agenda Item 6 81
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• identify any problem areas that need addressed. 7. Some indicators are collated at different frequencies and so these will be included as appropriate. 8. The Performance Scorecard is presented in Appendix 1. Commentary against the specific red and amber performance measures are included in Appendix 1. There are a number of green performance measures which should be highlighted, especially: • Finance with respect to the percentage of invoices paid within 30 calendar days. This is currently at 98% for this financial year. • Priority 1 and Priority 2 Faults – with respect to the percentage of priority 1 and 2 faults completed within timescale. This is currently above target for this financial year. • Safety Inspections – with respect to the percentage of safety inspections completed within the timescale. The service has achieved an average of 98% for this financial year. 9. The Process Improvement and Integration Plan continues to identify improvements to a number of existing processes for re-design within The Ayrshire Roads Alliance. POLICY/COMMUNITY PLAN IMPLICATIONS 10. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 11. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’. LEGAL IMPLICATIONS 12 The Performance Scorecard summarises the pertinent Statutory Performance Indicators and this does not replace the existing statutory returns for performance information. HUMAN RESOURCES IMPLICATIONS 13 The Performance Scorecard has no direct impact on human resources. EQUALITY IMPACT IMPLICATIONS 82
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14 The Performance Scorecard complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. FINANCIAL IMPLICATIONS 15 The Performance Scorecard facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. RISK IMPLICATIONS 16. The Performance Scorecard assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. TRANSFORMATION STRATEGY 17 This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. • “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision throughout East Ayrshire. Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 83
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2014/16 2015/17 2016/18 2017/19 2018/20 2019/21 2021/22 2013/15 2014/16 2015/17 2016/18 2017/19 2018/20 2014 2015 2016 2017 2018 2019 2020 2021 % of A Class roads that should be considered for maintenance 27.06% 21.30% 19.10% 19.80% 21.20% 23% 22.10% 17.20% 42.20% 40.50% 38.60% 38.20% 36.10% 34.40% Number of people killed or seriously injured in road accidents per 100,000 population 25 29 29 33 59 46 36 36 % of B Class roads that should be considered for maintenance 31.89% 34.20% 34.00% 35.70% 32.20% 32.50% 32.60% 26.80% 50.40% 48.90% 43.90% 40.70% 38.10% 36.90% Number of slightly injured casualties per 100,000 population 147 176 138 150 181 86 65 49 % of C Class roads that should be considered for maintenance 34.22% 40.30% 38.50% 40.50% 40.60% 38.80% 33.50% 29.50% 49.50% 43.90% 40.20% 41.40% 42.40% 42.20% % of unclassified roads that should be considered for maintenance 39.84% 44.90% 45.60% 44.00% 43.70% 42.10% 42.30% 40.90% 42.00% 43.30% 43.30% 41.40% 42.90% 42.30% Overall % of road network that should be considered for maintenance - 39.40% 39.10% 39.00% 38.40% 37.80% 36.80% 33.80% 45.00% 44.10% 42.30% 41% 41.30% 37.80% MONTHLY PERFORMANCE INDICATORS APSE Average Target Current Status Oct MONTHLY PERFORMANCE INDICATORS APSE Average Target Current Status Oct No of invoices paid within 30 days 524 Average days lost per employee - - 0.92 No of Invoices Received 526 % of invoices paid within 30 days 99% Visits to the ARA Website every month - 49,000 per annum 6,106 Average Year to date of Number of Invoices paid within 30 days 98% No of Twitter Followers every month - 4,372 Monthly visits to the website from social media - 1,800 per annum 959 Number of ARA Safety Inspections Completed within Timescale 45 Number of ARA Safety Inspections Scheduled 45 % of ARA Safety Inspections Completed within timescale 100% Number of Health and Safety Incidents Reported to the Health and Safety Section 7 Average Number of days to report an incident to the Health and Safety Section 1.4 Target Current Status Oct Target Current Status Oct Comments Target Current Status Oct Target Current Status Oct Number of Public Liability claims closed 2 5 - Number of Public Liability claims received 7 3 Total number of open claims 22 13 - Number of Public Liability Claims that were successful 0 1 % of Public Liability Claims that were successful 0% 20% Number of Principal Bridge Inspections - 88 0 56 7 HEALTH AND SAFETY 92.02% - - 100% EAST AYRSHIRE COUNCIL --Number of staff who have received annual FACETIME review 21% 5% SOUTH AYRSHIRE COUNCIL -100% - PUBLIC LIABILITY CLAIMS MONTHLY PERFORMANCE INDICATORS APSE Average - - FACETIME PRIORITY 1 FAULTS - Number of General Bridge Inspections Number of Special Bridge Inspections 372 - 435 448 150 - 100% - 35% ROADWORKS PROGRAMME BRIDGES Physical % of Roadworks Programme Completed 100% 24% EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL APSE Average MONTHLY PERFORMANCE INDICATORS 64 9 7 25 98% AYRSHIRE ROADS ALLIANCE - Comments AYRSHIRE ROADS ALLIANCE Comments WELL ENGAGED APSE Average ABSENCE MONITORING AYRSHIRE ROADS ALLIANCE PERFORMANCE SCORECARD DETAILED MONITORING REPORT UPDATE : JOINT COMMITTEE - 2 DECEMBER 2022 AYRSHIRE ROADS ALLIANCE EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL Comments STREET LIGHTING FINANCE ANNUAL PERFORMANCE INDICATORS (CALENDAR YEAR) ANNUAL PERFORMANCE INDICATORS (FINANCIAL YEAR) X0A1HX0A3HX0A4H 84
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Target Current Status Oct Target Current Status Oct Comments Target Current Status Oct Target Current Status Oct EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL MONTHLY PERFORMANCE INDICATORS APSE Average EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL APSE Average MONTHLY PERFORMANCE INDICATORS Comments Number of Priority 1 Road Emergency defect repairs made safe within 2 hours 1 3 Number of Street Lighting repairs completed within 7 working days 148 79 Number of Priority 1 Repair Lines issued 1 3 Number of Street Lighting Repair Lines Issued 155 84 % of Priority 1 Road Emergency defect repairs made safe within 2 hours 100% 100% % Street Lighting repairs completed within 7 working days 95% 94% Number of Priority 2 Road Emergency defect repairs made safe within 5 working days 6 8 Number of Traffic light repairs completed within 48 hours 8 14 Number of Priority 2 Repair Lines issued 7 8 Number of Traffic light repair lines issued 8 14 % of Carriageway Priority 2 Defects repaired within 5 working days 86% 100% % of Traffic light repairs completed within 48 hours 100% 100% Number of Stage 1 Complaints responded to within allotted timescales - 2 Number of enquiries responded to within allotted timescales 50 18 Numer of Stage 1 Complaints received 0 2 Number of enquiries received 57 23 % of Stage 1 Complaints responded to within allotted timescales - 100% % of enquiries responded to within allotted timescales 88% 79% Number of Stage 2 complaints responded to within allotted timescales - - - Number of Stage 2 complaints received 0 0 Number of FOI & EIR requests responded to within 20 working days 8 12 % of Stage 2 complaints responded to within allotted timescales - - Number of FOI & EIR requests received 8 12 % of FOI & EIR requests responded to within 20 working days 100% 100% Number of parking appeals accepted 35 35 Number of parking appeals received 87 86 % of parking appeals accepted 40% 40% PARKING - ---- 100% 100% PRIORITY 2 FAULTS 100% 76.23% 75%91.20% 50%50% 95%88%75% 100% 88.23% 95% 95% 80%- 100% ENQUIRIES 83.44% 80% 88.52% 100% 95% FREEDOM OF INFORMATION COMPLAINTS Officers are reminded of the importance of responding to enquiries within timescales TRAFFIC X0A0HX0A2HX0A5HX0A6H X0A7H 85
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2019/21 2021/22 34.10% 28.90% 37.30% 34.40% 40.80% 37.90% 43.30% 42.90% 40.90% 34.20% 86
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 2 DECEMBER 2022 Report by the Head of Roads - Ayrshire Roads Alliance _________________________________________________________________ AYRSHIRE ROADS ALLIANCE IMPROVEMENT ACTION PLAN ________________________________________________________________ PURPOSE OF REPORT 1. The purpose of this Report is to advise the Joint Committee on the management of the Improvement Action Plan with the Ayrshire Roads Alliance. RECOMMENDATIONS 2. It is recommended that the Joint Committee: i. Notes the Improvement Action Plan presented in this report; ii. Continues to receive updates on progress; and iii. Otherwise, notes the content of the report. BACKGROUND 3. The purpose of the report is to provide regular updates on the Improvement Action Plan. This would ensure that the actions are monitored and scrutinised at a minimum of a quarterly basis and is contained in Appendix 1. MAIN REPORT/MAIN ISSUES 4. This Improvement Action Plan is collated by the Business Support Manager and used to: • monitor the progress in meeting the Ayrshire Roads Alliance’s objectives; • help managers to continually review the actions and progress to date; and • identify any risk / problem areas that need addressed regarding the Improvement Action Plan. 5. The Scottish Government have yet to publish the finalised STPR2 Document previously planned for October 2022. 6. ARA have completed and submitted the consultation document to Scottish Government attached in Appendix 2. Agenda Item 7 87
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POLICY/COMMUNITY PLAN IMPLICATIONS 7. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 8. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’. LEGAL IMPLICATIONS 9. The Risk Register is a management tool and this will not replace the existing statutory returns for risk and performance related information. HUMAN RESOURCES IMPLICATIONS 10. The Risk Register has no direct impact on human resources. EQUALITY IMPACT IMPLICATIONS 11. The Risk Register complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. FINANCIAL IMPLICATIONS 12. The Risk Register facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. RISK IMPLICATIONS 13. The Risk Register assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. TRANSFORMATION STRATEGY 14. This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. • “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision across both networks. 88
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Kevin Braidwood Head of Roads – Ayrshire Roads Alliance 21 November 2022 BACKGROUND PAPERS Ayrshire Roads Alliance Service Plan 2022/23 LIST OF APPENDICES 1. Ayrshire Roads Alliance Action Plan 2. RTS ARA Response to Consultation Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 89
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AYRSHIRE ROADS ALLIANCE IMPROVEMENT ACTION PLAN 2022/23 – DECEMBER UPDATE Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Continue to use the integrated Roads Asset Management Plan across the Ayrshire Roads Alliance. There is one Asset Plan for the Service delivering a risk based approach for full service delivery Head of Service March 2023. SCOTS RAMP Project. Development work has been extended with staff attending various external workshops to progress this work. 2 Continue to prepare details for developing an integrated Local Transport Strategy. A Strategy covering both Council areas, which will involve consultation with stakeholders. Information will be gathered to inform the future Local Transport Strategy. Continue to contribute to the Scottish National Transport Strategy, Regional Transport Strategy and Strategic Transport Projects Review work. Head of Service March 2023 The Regional Transport Strategy, through SPT, has just commenced on which the Alliance has Board membership. The Local Strategy will be created as an appendix to the Draft RTS when this is published in June 2022 3 Action the Flood Risk Management Plan Complete schemes and undertake studies. Inform the next national cycle of potential flood risk management schemes beyond 2022. Head of Service January 2023 Continue with construction of new Cumnock Phase 2. Continue design work on the Irvine Valley Work. Continue with flood study works for the River Ayr, River Doon and in Girvan. Continue to engage with SEPA with the final document due for publication Autumn 2022 with reports brought to committees within East and South Ayrshire. 90
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 4 Improve the condition of the road network. Improve annual roads survey results which are part of the SRMCS work. Ensure the Alliance undertakes more proactive maintenance. Head of Service Site works will be undertaken throughout 2022/23. Key dependencies are the Road Improvement Plans approved by the relevant Committees in East Ayrshire and South Ayrshire in spring 2022. Progress is provided to members, and relevant Committees .Currently reviewing capital spend as a result of increased costs. 5 Ensure the road network remains safe through raising awareness and improving road safety through education, engineering and enforcement. Reduce road accidents in line with government targets. Provide appropriate traffic management schemes and initiatives. Strategic Manager Roads and Transportation March 2023 Scottish Government and SCOTS guidance is used. A key dependency is the Road Improvement Plans which are presented to Cabinet and Leadership each year. 6 Improve the condition of the bridge stock. Improve bridge condition index. Reduce the number of weight restricted bridges. Complete all general, special and principal bridge inspections. Design & Environment Manager March 2023 Through the Road Asset Management Plan. Key dependencies are Road Improvement programmes approved by Committees in East Ayrshire and South Ayrshire in spring 2022. Deliver the capital and revenue programmes. 7 Manage and improve the street lighting asset and install energy efficient lighting schemes. Maintain high standard of fixing dark street lights. Complete the LED lighting replacement programme in both East Ayrshire and South Ayrshire. Head of Service October 2023 Through the Road Asset Management Plan, with additional funding being provided to commence the LED programme. At present performance is 82% of streets lights are now LED in EAC; and 98% in SAC. On target for completion within timescales. 8 Maximise and deliver externally funded sources of work Identify external funding sources and deliver work on time and on budget. Improve infrastructure; and contribute to improving the condition of the network. Head of Service Works will be undertaken throughout the 2022/23. External sources, including Timber Transport, SUSTRANS, SPT - Regional Transport Partnership, CWSS - Cycling Walking and Safer Streets. Scottish Government Bridge Fund.SFT 91
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 9 Implementation of Parking Strategy Develop Head of Service Works will be undertaken through 2022/23 Amendments to TRO’s, lining, signing and residential parking permits and implementing an improved process using digital technology. 10 Prepare Service Plan Publish Head of Service Annual East Ayrshire Council Community Plan. South Ayrshire - Local Outcomes Improvement Plan and Local Place Plans. Draft Plan to be submitted to Joint Committee in December 2022. 11 Continue to review insurance costs and insurance issues. Review current practices to minimise insurance costs. Head of Service Complete Ayrshire Roads Alliance Monthly Insurance Report. There is good dialogue with the Risk & Insurance to ensure our work improves the number of repudiated claims. The number of claims has greatly reduced due to the implementation of the new Code of Practice. 12 Review Depots and Accommodation Continue to review in 2022/23 from initial work was completed in 2017 as a result of amended working practices. Head of Service March 2023 Joint Committee Reports of November 2016. Although initial work has been completed we continue to strive to make depot and accommodation cost savings. Further work will continue on this as a result of COVID and the return to office space during 2022/23. 13 Review vehicle and plant costs Continue to review in 2021/22 from initial work that was completed in 2017. Head of Service March 2023 Joint Committee Reports of June 2016 The service continues to review fleet requirements with the most recent improvement being on the management of vehicle utilisation, electric vehicles and Telematics. 92
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 14 Monitor and exercise Business Continuity Plans Improved resilience. Business Support Manager Review and update following relevant local and national events. Existing East Ayrshire and South Ayrshire Council plans are all revised and up to date. 15 Continue to use the Roads Costing System to its full potential. Improve service performance from both an on-site and financial perspective. Business Support Manager January 2023 Revised roads costing system was fully operational from November 2018. The system continues to be used to monitor performance and work is ongoing to implement digital timesheets linked to the Roads Costing System. 16 Support and contribute to the Ayrshire Growth Deal Transport Summit has taken place and outcomes are included in the National Transport Strategy, Regional Transport Strategy and the Strategic Transport Projects Review. Head of Service October 2022 The Transport Appraisal being led by Transport Scotland commenced in January 2019. We continue to engage with Transport Scotland to ensure the Ayrshire Growth Deal transportation work is included in Strategic Transport Projects Review 2 work. 17 Regional Transport Strategy Successfully contribute to the preparation of this work being led by SPT. The Alliance has Board representation. Head of Service June 2022 Complete October 2022 SPT documents and existing Regional Transport Strategy the draft RTS was published June 2022.ARA will respond to the consultation by the deadline of October 2022 18 Regional Transport Appraisal Ensure the various projects identified as part of this work are included in the Strategic Transport Projects Review. Head of Service October 2022 Transport Scotland documents Work is on-going with the completion date for the STPR2 of October 2022. 93
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 19 National Transport Strategy East Ayrshire and South Ayrshire Councils contribute to this process to ensure the sustainable transport hierarchy and sustainable investment hierarchy are delivered. Head of Service October 2023 In recognition of the anticipated increase in Active Travel work, it is proposed that a member of staff is dedicated directly to this work. 20 National Transport Strategy – review of Governance East Ayrshire and South Ayrshire Councils contribute to this process to ensure that the outcome/output meets the needs of the road users/communities in both Council areas. Head of Service March 2023 National Transport Strategy 21 Transport (Scotland) Bill - East Ayrshire and South Ayrshire Councils contribute to this process to ensure the work provides the best outcome for road users in both Council areas. Head of Service Complete Transport (Scotland) Bill received Royal Assent 15 November 2019. 22 Transport (Scotland) Bill - East Ayrshire and South Ayrshire Councils contribute to this process to ensure a pragmatic approach is taken in delivering the pavement parking ban in both Council areas. Head of Service March 2023 Transport (Scotland) Bill and Transport Scotland Parking Standards working group still awaiting guidance from Transport Scotland. 23 Levelling Up Fund East Ayrshire and South Ayrshire Councils contribute to this process to ensure that the outcome/output meets the needs of the road users/communities Head of Service Complete Levelling Up Fund bids will be submitted June 2022. 94
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East Ayrshire Council Strategic Priorities 2022/23 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Progress and complete the New Cumnock Flood Protection Project Complete the flood prevention projects at the Leggate and beside the Afton Water. Head of Service January 2023 East Ayrshire Council and Scottish Government funding. The Leggat stage of the works was completed in August 2018 with the Afton Water phase commenced May 2021 with an 18 month contract duration.Project currently 2 months behind programme. 2 Develop Projects approved from the Flood Risk Management Plan Progress relevant studies and inform the developing list of schemes for cycle two of the national protection schemes to be delivered from 2022. Head of Service January 2023 East Ayrshire Council and Scottish Government Funding. Continue with work on studies for the Irvine Valley, Dalrymple, Catrine and Dalmellington through the financial year. 3 Support and contribute to the Ayrshire Growth Deal Stimulate economic growth and address inclusive growth concerns. Contribute to infrastructure projects which are being developed through the Regional Transport Appraisal work being led by Transport Scotland. Head of Service October 2022 The all Ayrshire Transport Appraisal being led by Transport Scotland commenced in January 2019. We will continue to engage with Transport Scotland to ensure the Ayrshire Growth Deal transportation work is included in Strategic Transport Projects Review work. 4 Transformation Strategy 2 Continue to provide a high quality roads service within decreasing available budgets. Includes service re-design work. Head of Service Complete East Ayrshire Council reports to various Committees. Work commenced and was completed by March 2022 including a full revision of ARA structure. 5 Active Travel Strategy Develop active strategy for travel across South Ayrshire Network and East Ayrshire Network Head of Service Complete A full review of active travel provision in East Ayrshire has been undertaken and this will be presented to the relevant East Ayrshire Council Committee Summer 2022. 95
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 6 EV Strategy Develop EV strategy across East Ayrshire Network Head of Service December 2023 A full review of EV provision in East Ayrshire has been undertaken at present and this will be presented to the relevant East Ayrshire Council Committee with further work being carried out in partnership with Scottish Futures Trust to assess public charging funding models. 7 Levelling Up Fund Completion and Submission of Bid for improvements to Bellfield Interchange Head of Service Complete Design and modelling work to improve Bellfield to increase capacity and open up [development opportunities. 8 Ash Die back Strategy Develop a risk based strategy for the management of Ash Die Back. Head of Service November 2022 Develop a risk based approach to the management of Ash Die Back. 96
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South Ayrshire Council Strategic Priorities 2022/23 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Implementation of car parking strategy for South Ayrshire. Complete this work with improved parking provision and management. Head of Service Complete A full review of car parking provision in South Ayrshire is being undertaken at present and this will be presented to the relevant South Ayrshire Council Committee. 2 Develop Projects approved from the Flood Risk Management Plan Progress relevant studies and inform the developing list of schemes for cycle two of the national protection schemes to be delivered from 2022. Head of Service January 2023 Flood study work in the Girvan area is progressing and a report will be presented to the relevant South Ayrshire Council Committee. 3 Support and contribute to the Ayrshire Growth Deal Stimulate economic growth and address inclusive growth concerns. Contribute to infrastructure projects which are being developed through the Regional Transport Appraisal work being led by Transport Scotland. Head of Service October 2022 The all Ayrshire Transport Appraisal being led by Transport Scotland commenced in January 2019. We will continue to engage with Transport Scotland to ensure the Ayrshire Growth Deal transportation work is included in Strategic Transport Projects Review work. 4 20mph speed restrictions in villages Progress with the 20mph speed restrictions in all villages. Maintain engagement with the local communities. Head of Service March 2022 phase 1&2 Complete March 2023 phase 3 Completed phase 1 and 2. Design work and consultation phase 3 Responses received from two CC’s with further design work required. 5 Anticipated Budget Reductions in 2022/23 Continue to provide a high quality roads service within decreasing available budgets. Includes service re-design work. Head of Service March 2023 Reports to various Committees. 97
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 6 Active Travel Strategy Develop active strategy for travel across South Ayrshire Network Head of Service Complete A full review of active travel provision in South Ayrshire has been undertaken and was presented to Leadership Panel. Strategy to be published. 7 EV Charging Strategy Develop further the EV strategy for South Ayrshire Network Head of Service December 2022 A full review of EV provision in South Ayrshire was being undertaken and approved by Leadership Panel. This will be reviewed as a result of work with Scottish Futures Trust to assess public charging funding models. 8 Levelling Up Fund Submission of Active Travel bid Head of Service Complete Joint bid with NAC for active travel route Ayr to Irvine 9 Levelling Up Fund Submission of A70 Improvement Package.Deferred Submission of Active Travel Bid Prestwick to Ayr Head of Service Head of Service June 2022 Complete Bid submission for A70 improvements.Deferred. Bid Submitted 10 Motorhome Trials Develop Campervan sites along the coastline. Head of Service March 2023 Formalisation of two temporary sites at Girvan and Ayr and additional trials at Ballantrae, Maidens, Prestwick and Troon.Progress paper to be brought to cabinet November 2022 11 Strategic Economic Impact Assessment A75/A77 There is a growing desire to understand the importance / effectiveness of the improvements outlined along the A75 and A77. Head of Service Complete Public consultation / survey covering communities throughout Ayrshire (North, South and East) and Dumfries & Galloway is currently being undertaken. To date there has been approximately 600 responses, with more responses expected as the survey is promoted on social media and the radio. Final report complete for reporting July 2022.To be signed off by D&G and SAC. 98
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APPENDIX 2 Regional Transport Strategy Consultation Response Copy of Draft RTS available as a pdf here. RTS Survey Questions: The RTS Strategic Framework, which includes the RTS Priorities, Targets, Objectives and Policies for the new strategy, is set out in Chapter 6 of the draft RTS document. Does the RTS Strategic Framework support your organisation’s strategic aims Yes No Partly Not sure Please provide additional comments to support your answers. ARA Response: The general aims of the RTS are commendable, and compatible with the strategic objectives held by both East and South Ayrshire Councils. Of particular focus/concern across Ayrshire is tackling the effects of social deprivation and a lack of access to specific modes of travel and/or access to key facilities. Does the RTS Strategic Framework provide a strong basis for improving transport in the region? Yes No Partly Not sure Please provide additional comments to support your answers. ARA Response: The framework covers a number of key areas, and sets commendable targets and aspirations, however the challenge will be how to achieve these aims. 99
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How important is the policy theme ‘Accessing and Using Transport’ to you or your organisation? Very important Somewhat important Neutral Somewhat unimportant Not at all important Not sure Policy: P.A1 Accessible transport Ensure the transport system is accessible to all. Support delivery of the Scottish Accessible Travel Framework (SATF) and Annual Delivery Plans within the region. Improve the convenience, comfort and certainty of experience for people when travelling by active travel or public transport, particularly people who have a disability including non-visible disability. Ensure accessibility is considered in the application of the sustainable travel hierarchy and is a core objective in transport innovations and new forms of transport services and infrastructure including Electric Vehicle charging infrastructure. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: In order to successfully reduce reliance on single-occupancy car trips in favour of other sustainable modes, the alternatives need to be safe, reliable, efficient and affordable options. Electric Vehicles will be central to our future transport network, and a rapid increase in both investment and infrastructure is needed to meet the looming 2030 deadline. Policy: P.A2 Affordable transport 100
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Promote and facilitate public transport to be more affordable particularly for people living in poverty, in socio-disadvantaged communities and in rural and remote areas. Ensure public transport passengers find it easy to choose and access the best value ticket for their journey. Facilitate public transport ticketing to be more flexible, affordable and integrated and to better reflect the way people need to travel, particularly people who have insecure, part time or shift work or unpaid care work. Ensure affordability is a core objective in developments and enhancements related to smart and integrated ticketing, Mobility as a Service and other relevant transport innovations. Develop and facilitate the role of active travel as an affordable transport option. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: This represents a critical area of focus for communities in both East and South Ayrshire Council areas, including many of our more rural settlements. Affordability needs to be at the centre of the public transport offer going forward, as does the need for public transport (likely as part of a wider MaaS system) to fully meet the needs of communities. This is particularly relevant in rural settings where affordable, convenient access to essential services is vital to community wellbeing and growth. 101
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Policy: P.A3 Availability of Transport Ensure a minimum level of active travel and public transport coverage for all areas in the region to key locations, particularly town centres, employment centres, colleges and universities, hospitals and key sustainable transport hubs/interchanges, and aim for enhanced transport coverage where possible. Ensure transport networks reflect the needs of all communities, particularly groups and communities who are more likely to depend upon active travel or public transport for every day travel including women and single parent households, disabled people, young people, older people, lower income households, people who cannot drive and/or do not have access to a private car, and black and minority ethnic people. Improve the availability and stability of public transport services in rural, remote and island communities and socio- economically disadvantaged communities. Develop the role of local bus, Community Transport, taxis and other Demand Responsive Transport services, shared transport and shared mobility to ensure public transport is available to all communities. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: A critical element within this policy is ensuring that measures reflect and meet the needs of our communities. New facilities and/or infrastructure will frequently be required in areas where land/road-space/etc will be very constrained, which is likely to make delivery of improvements which enjoy a consensus of opinion difficult to achieve. It may be necessary to afford greater emphasis on the hierarchy of travel modes throughout the RTS, as in many instances it will be impossible to satisfy the interests of all parties with respect to the local and strategic road network. Policy: P.A4 Safety and Security of Public Transport 102
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Increase personal safety and security of people using and accessing public transport services. Ensure everyone is able to use public transport services free from fear of harassment and discrimination based upon ethnicity, disability, sex, sexual orientation, gender identity or age. Promote safety by design and involve equality groups in the design process. Improve perceptions of personal safety and security of public transport services. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: Safety of public transport patrons is paramount – not only in promoting public transport as a viable option and encouraging new users, but also to create the safest and most reliable service possible for existing patrons. Communities and equality groups should be included in identifying improvements and in addressing existing issues. How important is the policy theme ‘Reducing the need to travel and managing demand for car travel’ to you or your organisation? Very important Somewhat important Neutral Somewhat unimportant Not at all important Not sure Policy: P.R1 Integration of transport and land use Seek to minimise physical separation and travel distances between the places where people live and the places where people need to go to for work and other every day 103
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activities. Embed the sustainable travel hierarchy and sustainable transport investment hierarchy as key principles in land use policy and development plans and strategies. Support new development that is located in areas that are accessible by active travel and public transport, designed to facilitate movement by walking, wheeling, cycling and public transport, and integrated with existing and planned active travel and public transport networks, services and hubs. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: Land use planning will have a significant part to play in achieving this policy - a significant number of everyday car-borne trips on the road network relate to the school run, access to shops, other local facilities, etc. Careful land use planning can in principle help to create a complementary mix of land uses within local communities in an effort to reduce car trips, with proximity to services helping to make sustainable/active travel modes more appealing/viable. Policy P.R2: 20-minute neighbourhoods Support and facilitate development of 20-minute neighbourhoods including developing improved active travel, public transport and sustainable mobility hubs. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: 104
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The principle of 20-minute neighbourhoods is commendable, and is likely to be something which could relatively easily be achieved with careful planning in larger conurbations such as Glasgow. There are however far larger question marks over how a similar model can be achieved in smaller settlements/ rural locations. It may be more appropriate within the RTS for this policy to refer to “liveable neighbourhoods” or similar, as the current 20- minute approach may inadvertently exclude a number of locations. A less prescriptive liveable neighbourhood approach could seek to tailor solutions on a site/area-specific basis. Policy P.R3: Flexible working and remote access to services Reduce the need to travel by supporting development of digital & remote access to public services and flexible working models. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: Both East and South Ayrshire Councils have adopted hybrid work styles as service requirements permit – whilst this was initially a response to Covid, it has however become typical practice in a number of areas and it appears that it is likely here to stay. A remote or blended model should see levels of car use during peak commuting times reduce significantly. With respect to digital/remote access to public services, this is something which should be explored, however there is a need to be mindful that in doing so this does not “leave behind” members of our communities who may not be particularly computer literate and may need a more traditional form of service delivery. Policy P.R4: Road space reallocation Encourage and support reallocation of road space to active travel and public transport where possible to increase and enhance capacity for active travel and public transport and tackle car-centric road systems. 105
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Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We support a policy which seeks to encourage and support the reallocation of road space to active travel and public transport where possible, however, the public roads on our busiest areas are often already constrained in terms of available space. Road space allocation in these instances needs to be carefully balanced alongside the needs of our communities and local economy. In more constrained circumstances it may also create competition for the use of space between active travel and public transport, so in certain circumstances this may come down to an “either/ or” decision. Policy P.R5: Car demand management – parking Encourage and support development of local parking policies that encourage more sustainable travel behaviours, in line with the sustainable travel hierarchy. Investigate and develop pricing strategies for park and ride provision to encourage sustainable travel to bus, rail or Subway stations/hubs, where appropriate. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We support this policy to a degree, however cognisance requires to be taken of the fact that parking policies and pricing strategies will in most cases also need to achieve a balance between supporting out local economies, providing adequate access to key facilities, etc. 106
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We would in principle support the provision of park and ride facilities – there is a significant commuting pattern between Ayrshire and Glasgow which affords an opportunity for modal shift. Policy P.R6: Car demand management – pricing Support the investigation, development and implementation of road and parking pricing policies that encourage more sustainable travel behaviours and provide opportunities to fund active travel and public transport, in line with the sustainable travel hierarchy, and contribute to the development of the national Car Demand Management Framework. Support development of a Workplace Parking Licensing scheme in Glasgow and other towns in the region as appropriate. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: With respect to East and South Ayrshire areas, it is likely that revenue generated from parking charges would require to help meet the ongoing costs of parking infrastructure and enforcement – it is doubtful that this revenue would be at a level to also be able to help fund active travel and public transport interventions. With respect to Workplace Parking Licencing schemes, we remain to be convinced that this would be an appropriate mechanism for use in Ayrshire. Policy P.R7: Behavioural change Facilitate a change in behaviours and attitudes towards travelling by car particularly travelling to school by car where high quality, active travel and public transport alternatives are available. Support Smarter Choices and promote more sustainable travel behaviours for all journey types including journeys made for leisure, recreational and tourism purposes. 107
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Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: The school run in particular generates a significant amount of traffic on the local road network, as well as creating localised congestion in the vicinity of many schools. We fully support all efforts to positively influence behaviour change and attitudes in favour of a modal shift away from cars towards sustainable and active forms of travel. Policy P.R8: Shared transport and shared journeys Facilitate and support improved and increased shared transport provision in the region. Support a shift in car ownership behaviours from private ownership to shared transport. Facilitate and support increased sharing of journeys in the region, aiming to increase car vehicle occupancies for journeys that need to be made by car. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: The general principle is supported, however it is unclear what the RTS proposes as the options to try to achieve this policy aim. Car clubs and similar schemes have been tried in the past with varying degrees of success, however it is likely that a more radical approach consisting of a package of measures/initiatives would be required to achieve a step change in this area. 108
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How important is the policy theme ‘Enabling walking, wheeling and cycling’ to you or your organisation? Very important Somewhat important Neutral Somewhat unimportant Not at all important Not sure Policy: P.AT1 Regional Active Travel Network Facilitate walking, wheeling and cycling to be the natural choice for every day, shorter journeys in line with the Sustainable Travel Hierarchy. Aim to make travelling actively more attractive than travelling by car as much as possible. Ensure active travel networks are convenient, safe, accessible, inclusive and promote good health and wellbeing, aiming for full segregation from motorised traffic as much as possible. Develop active travel as a mass transit mode on high travel demand corridors and support development of Active Freeways. Develop active travel networks in built up areas to include both direct routes and green networks as much as possible to provide choice and maximise opportunities for healthy and sustainable travel behaviours. Facilitate development and delivery of a regional active travel network to achieve excellent active travel connectivity in the region and ensure integration with other sustainable transport modes including bus, rail, ferry, Subway and Clyde Metro. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We support the principle of this policy, however as with 20 minute neighbourhoods terminology such as “Active Freeways” seems to be targeted more at larger urban centres such as Glasgow. Active travel connectivity through the development of a regional network would represent a significant step forward in promoting everyday trips by active travel modes. Integration with other modes of travel is another aspect of this policy which we fully support. 109
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Policy: P.AT2 Accelerated delivery of walking, wheeling and cycling infrastructure and facilities Enable accelerated delivery of new and enhanced walking, wheeling and cycling infrastructure and facilities to achieve a step change in active travel provision as soon as possible. Facilitate and support delivery of Scotland’s Active Travel Framework in the region. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: Whilst the principles of this policy are admirable, in practical terms an accelerated delivery programme would require significant uplifts in both capital funding opportunities, and staffing resources. We would be unable to achieve an accelerated programme with current resourcing levels. Policy: P.AT3 Access to bikes Increase access to bikes and enable bike ownership including adapted bikes and other non-standard bikes. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: 110
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We welcome all efforts to tackle access to bikes, in particular with respect to overcoming social deprivation. Greater availability of adapted bikes would also be something we would fully support to improve inclusivity. Policy: P.AT4 Integration of walking, wheeling and cycling with other sustainable transport modes Increase and enhance integration of walking, wheeling and cycling networks and facilities with other sustainable transport modes including bus, rail, ferry, Subway and Clyde Metro. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We fully support the aims of this policy. Policy: P.AT5 Integration of micromobility and walking, wheeling and cycling Support development of emerging micromobility transport, such as e-scooters, and support the safe integration into active travel networks. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: 111
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We have significant road safety concerns about the deployment of e-scooters on public roads and footways within our authority areas. How important is the policy theme ‘Enhancing quality and integration of public transport’ to you or your organisation? Very important Somewhat important Neutral Somewhat unimportant Not at all important Not sure Policy: P.PT1 Integrated public transport system Enhance the quality and integration of the public transport system, aiming for a highly integrated, world class, passenger focused system that attracts users away from less sustainable modes of travel particularly private car usage. Promote and facilitate integration of public transport systems including networks, services, ticketing, information, marketing, and passenger facilities, aiming for a more unified system that is easy and convenient for passengers to navigate. Improve public transport service quality particularly reliability, punctuality and frequency. Improve passenger satisfaction including value for money and increase perceptions of the public transport system as attractive, convenient and desirable. Facilitate and support integration of public transport with other modes. Ensure public transport governance models facilitate and enable delivery of the regional transport strategy. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We support a policy which seeks to deliver improvements/ enhancements to the public transport system in general – whilst mention is made of achieving a “world class” offer, 112
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we have concerns that this again is a comment made with a focus on major conurbations such as Glasgow. One of our major areas of focus with respect to Public Transport provision in East and South Ayrshire is service provision in our rural communities – many of these are presently without affordable, reliable and convenient public transport facilities to help them access employment, education or key facilities. Achieving necessary improvements in these areas to deliver an appropriate standard of service should be placed above seeking to achieve “world class” status in urban centres if public transport is really being promoted as a viable mode of travel for all. Policy: P.PT2 Ticketing and information Develop and facilitate enhanced integration of public transport systems for ticketing, travel information, booking and payment activities across all public transport modes in the region including inter-regional connections where appropriate. Aim for a single, integrated system, providing users with a high quality, simple and accessible experience for planning, booking and paying for travel on public transport. Integrate and align developments in ticketing and information with wider developments in Mobility as a Service. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: Whilst the aims of this policy are commendable, any such scheme also needs to ensure affordability to ensure that it is a benefit that can be realised by all, including those in areas of social deprivation. Policy: P.PT3 Mobility as a Service Develop and facilitate Mobility as a Service (MaaS) in the region, building upon existing opportunities including ZoneCard where appropriate. Ensure MaaS 113
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platforms are inter-operable with cross-regional and national MaaS solutions where appropriate. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: MaaS is likely to offer significant benefits to many of our communities, including those in more rural locations. Policy: P.PT4 Bus quality and integration Facilitate and enable development of an enhanced and fully integrated bus system for the region. Ensure the bus system provides reliable and punctual services, offers good value for money and high levels of passenger satisfaction. Ensure bus is perceived to be an attractive, convenient and desirable mode of transport that attracts users away from less sustainable ways of travelling. Facilitate and support development of an enhanced regional bus network to ensure excellent bus connectivity for the region and ensure integration with other sustainable transport modes including rail, ferry, Subway and Clyde Metro. Support development and delivery of bus priority measures including Bus Partnership Fund. Facilitate development of bus partnerships, bus franchising and municipal bus operations where appropriate. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We support the principles covered by this policy, but would welcome greater detail around how many of these policy aims are envisioned to be achieved. For our communities affordability and reliability are key factors to increasing patronage levels on our local bus services. 114
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Bus priority measures are something we support; however, this needs to be balanced against competing demands for road space, in particular in areas of spatial constraint, which are also often our busiest areas such as town or village centres. Policy: P.PT5 Rail quality and integration Facilitate and support development of the regional rail network in the region and ensure the multi-faceted role of rail in the region is recognised by investment decision makers. Ensure the rail system provides reliable and punctual services, offers good value for money and high levels of passenger satisfaction. Increase integration of the rail system with other sustainable transport modes including bus, ferry, Subway and Clyde Metro. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: As with our response to the previous question, affordability and reliability are key factors to increasing patronage levels on our local train services. In several locations rail services are the only viable travel option, however the annual price increases in ticketing means that our most vulnerable residents are under increasing pressure to continue to access rail as a viable mode of travel. Policy: P.PT6 Ferry quality and integration Facilitate and support development of the ferry network in the region. Ensure the ferry network provides reliable and resilient services and meets the needs of island residents, businesses and visitors. Ensure ferry is integrated with the wider public transport system including island transport services to reduce adverse impacts of visitor car travel on Island communities and help achieve modal shift to sustainable travel methods. 115
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Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: No additional comment other than to say we generally support this policy. Policy: P.PT7 Subway quality and integration Develop the Subway to be fully integrated with active travel, bus, rail and Clyde Metro. Ensure the Subway provides reliable and punctual services, offers good value for money and high levels of passenger satisfaction. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: No additional comment other than to say we generally support this policy. This will be of limited direct benefit to East and South Ayrshire Council areas. Policy: P.PT8 Clyde Metro Facilitate and support development and delivery of Clyde Metro and ensure integration with active travel, bus, rail and Subway networks. Ensure Clyde Metro provides reliable and punctual services, offers good value for money and high levels of passenger satisfaction. Question Title Do you support this policy? Yes 116
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No Not sure Question Title Please provide comments on this individual policy: ARA Response: No additional comment other than to say we generally support this policy. This will be of limited direct benefit to East and South Ayrshire Council areas. Policy: P.PT9 Community Transport, Demand Responsive Transport, Taxis and last mile connections Increase and enhance the ‘last mile’ and community-level transport network. Develop the role and enhance integration of Community Transport, Demand Responsive Transport and taxis, active travel and shared transport with bus, rail, ferry, Subway and the future Clyde Metro. Integrate walking, wheeling and cycling networks and facilities with public transport. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: Community-level transport and demand responsive transport will be of great importance to many of our more rural communities across both East and South Ayrshire. We fully support a policy which seeks to enhance the facility of the last leg of such trips to make travel by sustainable modes of travel more viable. Policy: P.PT10 Park and Ride Increase and enhance Park & Ride facilities and Park & Ride systems where local active travel and public transport connections to stops/hubs/stations are limited. Question Title Do you support this policy? Yes No 117
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Not sure Question Title Please provide comments on this individual policy: ARA Response: In general terms we would support the deployment of additional park and ride facilities in and around both East and South Ayrshire. The major challenge will be identifying suppressed demand for such facilities and seeking to address this through the provision of the right facility in the right location. Policy: P.PT11 Sustainable mobility hubs Facilitate and support development and enhancement of public transport interchanges and sustainable mobility hubs. Support development of national Mobility Hub Delivery Framework and ensure development of a sustainable mobility hub network is integrated with development of 20-minute neighbourhoods. Ensure that best use is made of existing facilities and integration with all sustainable modes including active and shared modes and Community Transport is assured. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: The development of Sustainable Mobility Hubs offers an opportunity to achieve some of the other policy points raised within the RTS around improved integration, etc. As with our previous answer, getting the location of such facilities right will be the key to their success. Ensuring that the offer within the Hubs meets community demands will also be a critical factor. How important is the policy theme ‘Improving road safety’ to you or your organisation? Very important Somewhat important 118
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Neutral Somewhat unimportant Not at all important Not sure Policy: P.RS1 Road safety and vulnerable road users Support and facilitate delivery of Scotland’s Vision Zero where no is killed or seriously injured on roads by 2045. Support implementation of the Road Safety Framework and local Road Safety Plans and help meet road casualty reduction targets in the region. Aim for a sharp and consistent reduction in the number and severity of road traffic collisions in the region with particular focus on vulnerable road users including people who are walking, wheeling and cycling, children and young people, older people and disabled people. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We fully support the contents of this policy. Policy: P.RS2 Safe speeds Support implementation of 20mph speed limits on a majority of roads in built up areas in the region including towns and villages. Support investigation and implementation of reduced speeds on rural roads in the region, where appropriate. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: 119
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We support the roll-out of new 20mph speed limits as appropriate – this requires greater consideration at a national level, as at present is being left largely to individual local authorities to decide where and when, which may inadvertently lead to inconsistencies on the wider road network leading to driver uncertainty/ confusion. All new residential roads (i.e. as part of new development) should be 20mph be default, rather than requiring the need to promote a TRO for a 20mph limit. Greater guidance should be set at a national level as to what measures (if any) should be required to make 20mph limits self-enforcing. Police Scotland also have a part to play, as at present their policy with respect to enforcement of 20mph limits is very limited. Policy: P.RS3 Regional road network safety measures Support implementation of road safety measures on the regional road network. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We fully support the contents of this policy. How important is the policy theme ‘Decarbonising vehicles and improving air quality’ to you or your organisation? Very important Somewhat important Neutral Somewhat unimportant Not at all important Not sure 120
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Policy: P.GF1 Road transport vehicle decarbonisation Facilitate and promote an accelerated transition to ultra-low emission road transport vehicles. Support and facilitate implementation of electric vehicle charging infrastructure. Support the development of regional / cross-boundary charging infrastructure networks including ensuring supply for rural and remote areas and integration with public transport and sustainable mobility hubs. Support introduction of tariffs for use of the electric vehicle charging network and support co-ordinated approaches to tariffs. Improve information and sharing of best practice related to road transport decarbonisation among consumers, business, freight sector and transport operators. Support and encourage bus operators to take up opportunities to decarbonise fleets, upgrade depots and develop partnerships with energy providers. Support and facilitate decarbonisation of the community transport sector in the region. Facilitate development of public charging infrastructure for bus and community transport particularly at SPT bus stations, and integrate with sustainable mobility hubs as appropriate. Support and encourage innovation and investment in alternative fuels and fuelling infrastructure including Green Hydrogen particularly to support decarbonisation of larger vehicles including buses and public sector fleets. Support alignment of transport decarbonisation and clean energy strategies and promote cross-sector working including improving data sharing. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: Guidance/ standards at a national level is needed around many of the elements contained within this policy, such as design standards for on-street charging infrastructure or with respect to consistency around charging tariffs. At the moment the lack of a clear masterplan at a national or regional level runs the risk of the eventual offer being inconsistent or incomplete. Policy: P.GF2 Rail decarbonisation Support and facilitate decarbonisation of rail services in the region. Ensure investment in decarbonisation of rail services provides opportunities for improved and more resilient rail services and infrastructure in the region. Question Title Do you support this policy? Yes 121
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No Not sure Question Title Please provide comments on this individual policy: ARA Response: We fully support the contents of this policy. Policy: P.GF3 Subway decarbonisation Develop and implement a net zero carbon strategy for the Subway. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We fully support the contents of this policy. Policy: P.GF4 Ferry decarbonisation Support decarbonisation of ferry services in the region and implementation of Island Connectivity Plan. Ensure ferry decarbonisation provides opportunities for improved and more resilient ferry services and infrastructure in the region. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: 122
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ARA Response: We fully support the contents of this policy. Policy: P.GF5 Aviation decarbonisation Support decarbonisation of regional air services particularly lifeline services to Argyll and Bute, Highlands and Comhairle nan Eilean Siar. Increase low carbon surface transport to Glasgow Airport and Prestwick Airport. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We fully support the contents of this policy. Policy: P.GF6 Clyde Metro Ensure that Clyde Metro is developed on the basis of minimising carbon and other harmful emissions. Promote lower energy consumption by incorporating renewable energies and zero emission transport designs as far as possible. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We fully support the contents of this policy. Policy: P.AQ1 Low Emission Zones Support implementation and promotion of the Glasgow Low Emission Zone. Support 123
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investigation and implementation of additional Low Emission Zones in the region as appropriate. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: This is an area we would require to consider further with respect to potential low emission zones in East and South Ayrshire – we have nowhere near the same density of population or levels of traffic as Glasgow, so it may be that this is not appropriate in our case. Policy: P.AQ2 Air Quality Management Areas Support implementation and delivery of transport improvements and measures to improve air quality within Air Quality Management Areas in the region. Aim to reduce the number of AQMAs in the region. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We require to undertake further research into whether the deployment of Air Quality Management Areas would be an appropriate/proportionate step for East and South Ayrshire. How important is the policy theme ‘Moving goods more sustainably’ to you or your organisation? Very important Somewhat important Neutral 124
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Somewhat unimportant Not at all important Not sure Policy: P.MG1 Strategic freight transport Facilitate and support strategic freight transport to be more sustainable and energy efficient. Increase resilience and reliability of strategic road, rail and maritime freight transport. Enable strategic freight modal shifts, particularly from road to rail and to maritime transport where appropriate. Support and facilitate best practice and innovation in freight transport in the region. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: Policy: P.MG2 Urban freight and last mile deliveries Facilitate and support more sustainable and efficient movement of goods in City/town centres. Reduce adverse impacts of goods traffic on local roads networks and communities. Facilitate and support increased freight modal shift and innovation of the 'last mile' delivery to be more sustainable and to support development of 20- minute neighbourhoods. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: 125
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We support a policy which seeks to reduce the adverse impacts of goods vehicles on the local roads networks, and by extension many of our communities. Policy: P.MG3 Freight hubs and facilities Facilitate and support development and enhancement of freight hubs and freight facilities. Support development of freight consolidation hubs and networks. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We support the general aims of this policy. How important is the policy theme ‘Increasing resilience and adapting to climate change’ to you or your organisation? Very important Somewhat important Neutral Somewhat unimportant Not at all important Not sure Policy: P.RA1 Climate Change Adaptation Facilitate and support adaptation of the regional transport system to the impacts and effects of climate change including regional roads, coastal rail lines, ferry terminals and harbours, Subway, and flooding of rail, road and path networks. Adapt the transport system to protect the health and wellbeing of transport system users from climate change impacts including higher temperatures and heat stress. Ensure new transport investments including Clyde Metro are future proofed for impacts of climate change and a low carbon future. Question Title Do you support this policy? 126
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Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We fully support the aims of this policy. Flooding continues to be an area of concern across both East and South Ayrshire Council, with the South area also having the added challenges associated with the impacts of coastal flooding as part of the climate emergency. Policy: P.RA2 Resilience Increase resilience of the regional transport system from disruption. Reduce adverse impacts of transport system disruption on people and business. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We support this policy – this is particularly an area of concern in South Ayrshire, where disruption to the A77(T) can frequently lead to significant detours and delays to a number of our communities in the Carrick area. Policy: P.RA3 Flood risk management and mitigation Support increased integration of transport and flood risk planning. Encourage and develop opportunities to support flood risk management actions through transport projects and infrastructure, where appropriate. Question Title Do you support this policy? Yes 127
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No Not sure Question Title Please provide comments on this individual policy: ARA Response: We support the aims of increased integration of transport and flood risk planning covered by this policy. How important is the policy theme ‘Protecting and enhancing natural and built environments’ to you or your organisation? Very important Somewhat important Neutral Somewhat unimportant Not at all important Not sure Policy: P.EV1 Biodiversity and green infrastructure Protect and enhance biodiversity where possible. Develop and implement green infrastructure and other nature-based solutions as part of transport plans and transport projects where appropriate. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: Biodiversity enhancement is an area we seek to incorporate into all our new active travel infrastructure projects – we fully support this policy. Policy: P.EV2 Green networks 128
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Support and facilitate integration of green networks and active travel networks where appropriate particularly in built up areas. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We have developed Active Travel Strategies for both East and South Ayrshire Councils, a significant part of which is the identification and delivery of enhanced active travel facilities in both Council areas. A Regional Active Travel Strategy is something that may be worth considering in order to provide a degree of masterplanning to cross-boundary links and facilities. Policy: P.EV3 Built environment and high-quality places Protect and enhance the built environment where possible. Integrate placemaking and public realm plans and projects with transport plans and projects where appropriate. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We support the principles of enhancing the quality of places within our communities through the careful use of master planning including public realm reviews and the creation of additional civic/community spaces. This requires a holistic approach to avoid risks associated with developing individual schemes, both from the perspective of ensuring a consistency of placemaking principles, but also from a more practical standpoint in relation to things like maintenance, standard pallets of materials, etc. 129
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How important is the policy theme ‘Connecting Places’ to you or your organisation? Very important Somewhat important Neutral Somewhat unimportant Not at all important Not sure Policy: P.CP1 International connectivity Improve, increase and enhance sustainable inter-national connectivity of the region for passenger and freight transport and ensure the transport system supports a sustainable, inclusive, competitive, resilient and productive regional economy. The region's international transport gateways and routes to be maintained, improved or enhanced include: Connections to Glasgow Airport and Prestwick Airport; Connections to ports - Ocean Terminal, Hunterston, Ardrossan, Ayr, Troon, King George V Docks, Inchgreen, and connections to Cairnryan; Connections to England – including Glasgow Central station, Motherwell station, West Coast Mainline, Glasgow and South Western line, A76, A71, A72 and M8/M77/M74 and High-Speed Rail Connections to road and rail freight facilities – Mossend, Eurocentral, and connections to Grangemouth Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: With respect to facilities including Prestwick Airport and the Port of Ayr there is reasonable connectivity north-south with the A77(T) to Glasgow and Stranraer/Cairnryan, however there is a general network weakness in a directly west- east quality corridor to provide ease of access to the M74 to our neighbours in the south. 130
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Policy: P.CP2 Inter-regional connectivity Improve, increase and enhance sustainable inter-regional connectivity of the region for passenger and freight transport and ensure the transport system enables a sustainable, competitive, resilient and productive regional economy. The region's inter-regional transport gateways and routes to be maintained, improved or enhanced include: Connectivity to Argyll and Bute, Northwest and Western Isles Connectivity to Loch Lomond and Trossachs National Park Connectivity to Falkirk, Stirling and the North/Northeast Connectivity to Edinburgh, West Lothian and Scottish Borders Connectivity to Dumfries and GallowayConnectivity of Arran – Argyll and Bute Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: In terms of the local economy in both East and South Ayrshire Councils, a constraint we have is the performance of several trunk road junctions on the A77(T), which in recent times have seen a general lack of investment in improvements to tackle growing congestion issues at network peak periods. At present sites within both East and South Local Development Plans can often be required to seek “no net detriment” infrastructure solutions to trunk road junctions. There is a danger that a lack of strategic funding in this area of the trunk road network may be disproportionately impacting opportunities for development and economic growth in Ayrshire. Policy: P.CP3 Intra-regional Connectivity Improve, increase and enhance sustainable connectivity of regional strategic economic development and investment locations and intra-regional travel to work and freight corridors, and ensure the regional transport system enables sustainable development. Key strategic intra-regional connectivity priorities and corridors include: HMNB Clyde / Faslane, Helensburgh Growth Area and Helensburgh/HMNB Clyde – Balloch/Dumbarton – Clydebank - Glasgow Clyde Mission Clyde Corridor and Glasgow City Region City Deal investment locations Ayrshire Growth Deal strategic economic development and investment locations 131
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Glasgow - all cross-boundary radial corridors to/from Glasgow Intra-urban Ayrshire (Kilmarnock/Irvine/Kilwinning/3 towns/Troon/Prestwick/Ayr) South Lanarkshire – North Lanarkshire East Renfrewshire – Renfrewshire – West Dunbartonshire Inverclyde - Renfrewshire Ayrshire – Renfrewshire - Glasgow North Ayrshire – Inverclyde East Dunbartonshire – North Lanarkshire East Dunbartonshire – West Dunbartonshire Ardrossan – Arran, Largs - Cumbrae and Rosneath Peninsula – Greenock Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: We fully support this policy, and in particular are keen to see the benefits to be realised through the Ayrshire Growth Deal across both East and South Ayrshire areas, and beyond. Policy: P.CP4 Town Centre connectivity and 20-minute neighbourhoods Improve, increase and enhance active travel and public transport connectivity of the region's town centres to support town centre economies and delivery of 20-minute neighbourhoods. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: 132
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We would prefer mention of an alternative phrasing, such as “liveable neighbourhoods”, as we have concerns that whilst a 20 minute neighbourhood may be deliverable in a major conurbation such as Glasgow, it is likely to be far more difficult to achieve in a number of our communities and settlements. Whilst we support the general principles of the policy with respect to improving connectivity through enhancements to public transport and active travel, we would prefer mention made to the need to tailor solutions to specific locations as this cannot be a “one size fits all” approach. Policy: P.CP5 Island, Rural and Remote Area Connectivity Improve, increase and enhance transport connectivity for rural, remote and island communities particularly to nearest town centres and key transport hubs. Improve, increase and enhance transport connectivity for Arran, Cumbrae and Rosneath peninsula. Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: Improving transport services to rural and remote services is a policy area we would fully support. Many of our rural communities currently suffer from a lack of affordable, reliable and convenient transport options to go about everyday life. Policy: P.CP6 Regional Hospitals and Tertiary Education Improve, increase and enhance sustainable connectivity of regional hospitals and tertiary education. Support development of active travel and public transport connectivity for new Monklands hospital and other future hospital and tertiary education development. Question Title Do you support this policy? Yes No Not sure 133
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Question Title Please provide comments on this individual policy: ARA Response: Our hospitals and tertiary education facilities generate significant levels of car-borne trips; therefore, we would support a policy which sought to reduce car levels through improvements to sustainable connectivity to make alternative modes of travel more viable. Policy: P.CP7 Housing Development Facilitate and support increased and enhanced active travel and public transport connectivity of major residential development and growth areas in the region.Question Title Do you support this policy? Yes No Not sure Question Title Please provide comments on this individual policy: ARA Response: Policy documents already in place, such as Designing Streets, Designing Places and the SCOTS National Roads Development Guide already seek to emphasise the need to place active travel and public transport at the heart of new development design and implementation. Unfortunately, in our experience this frequently results in a battle with developers who are keen to clear the lowest possible bar in order to maximise profits. Active travel in particular is frequently an afterthought, with car access, parking, etc remaining the primary focus when developing site layouts, house-types, etc. Public transport access for new edge of town sites can also prove problematic – in the past few years we have seen disappointing (but understandable) responses from SPT where new public transport facilities for new developments were not sought as it wasn’t considered to be economically viable given market conditions in play at the time of submission. Governance Transport governance relates to issues such as what roles and responsibilities an organisation may have, how it makes decisions, how it is funded, and how it is held accountable. Respondents to our earlier consultation on the RTS Case for Change highlighted that they believed a change in transport governance in the west of Scotland was needed in order to deliver the improvements required. Previous work as part of the National 134
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Transport Strategy Roles and Responsibilities workstream concluded that a workable, regional model was the preferable option for governance, and further work is continuing as part of Transport Scotland’s Governance and Collaboration review workstream. The Transport (Scotland) Act 2019 also contains provisions which, if a case were made and approved, could affect roles and responsibilities in bus. The Draft RTS commits SPT to having dialogue with, firstly, our council partners and subsequently other partners to see if an agreed approach to future transport governance in the west of Scotland can be identified. Question Title What are your views on transport governance in the west of Scotland? Is the right framework in place to deliver the vision and objectives of the Draft RTS? ARA Response: It is difficult to provide a meaningful response to this question until the RTS Delivery Plan has been developed and is available for review and comment. In general terms, there are a number of areas where at present the expectation is on individual local authorities to come up with their own plans (such as on-street EV charging infrastructure, to give an example) – this approach brings with it risks that the eventual national or regional network lacks consistency to the point where it represents a barrier to fully achieving a number of the policy aims expressed within the Draft RTS. In summary no, the right framework of governance is not currently in place to successfully deliver the vision and objectives of the Draft RTS. Question Title What changes, if any, would you like to see made? ARA Response: Some new form of regional governance model with a remit (and associated budget) on progressing the RTS Delivery Plan. Whilst the Draft RTS covers a lot of ground and sets very ambitious targets, achieving these aims cannot be left entirely in the hands of local authorities. Resources to deliver what we aspire to achieve, be it capital funding (infrastructure) or revenue funding (operational services), skills, materials, or staff, is an ongoing and growing challenge for transport in the west of Scotland. Dialogue undertaken in developing the Draft RTS highlighted concerns from many people and stakeholders that the current position was unsustainable and needed change. The Draft RTS commits SPT to further engagement with key partners on the issue of resources and funding in seeking to address the challenges, including consideration of how we pay for transport in future. Question Title 135
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What are your views on resources and funding for transport in the west of Scotland? Is the current model suitable for delivering the aspirations of the Draft RTS? ARA Response: With respect to Active Travel projects, at present capital funding opportunities are (thankfully) plentiful, however there are a number of different funds (SPT, Sustrans, CWSR, SCSP, etc) which ultimately all come from the same source. There is however a significant proportion of time and energy spent by local authorities on completing multiple bids, reports, claims, etc when in many cases it may be to get match funding elements for the same larger project. This seems an inefficient system, particularly at a time where demands for staff time are very high. Also, multi-year funding should be considered for all grant funds – it is now very unlikely that we will be able to engage, design, review, construct and monitor in a single financial year, however having to prepare bid submissions each year is again a waste of resources, and also introduces a degree of project uncertainty from one financial year to the next. In terms of revenue, whilst capital funding is fairly plentiful at the moment, we are being encouraged to build more and more new active travel infrastructure at a time where local authority budgets are under increasing pressure. It would seem to make sense that a degree of revenue funding to cover the ongoing maintenance costs associated with new infrastructure may be beneficial in prolonging the useful life of new infrastructure. Question Title What are your views on how we pay for transport in future – from level of fares on public transport, through to road pricing / congestion charging? What changes, if any, would you like to see made? ARA Response: The affordability of public transport, and in general fuel poverty, continues to be a major area of concern in both East and South Ayrshire Council areas. For those who maybe aren’t experiencing these pressures quite so acutely, there is an added challenge of persuading them to shift mode from car to public transport when a car trip costs (in some cases) significantly less than the bus or rail fare equivalent. Question Title Are there any other monitoring indicators that should be included in the Monitoring and Evaluation Framework? Yes No Not sure Question Title Please provide any other comments on the Monitoring and Evaluation Framework if you wish 136
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ARA Response: Possibly some form of indicator as part of the Scottish Household Survey which recorded the number of persons who had changed mode from single occupancy car to another (sustainable or active) mode. Modal shift is always difficult to accurately record on the basis of total mode share figures. 137
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 2 December 2022 Report by the Interim Head of Roads - Ayrshire Roads Alliance _________________________________________________________________ AYRSHIRE ROADS ALLIANCE RISK REPORT AND REGISTER _________________________________________________________________ PURPOSE OF REPORT 1. The purpose of this Report is to advise the Joint Committee on the management of risk associated with the Ayrshire Roads Alliance. RECOMMENDATIONS 2. It is recommended that the Joint Committee: i. Notes the risk register presented in this report; ii. Continues to receive updates on progress; and iii. Otherwise, notes the content of the report. BACKGROUND 3. A report detailing the general approach to the Risk Report and Risk Register was presented to the Joint Committee on 21 August 2014, where it was agreed that the Risk Report and Risk Register would be a standing item on the agenda. This would ensure that the risks are monitored and scrutinised at a minimum of a quarterly basis. MAIN REPORT/MAIN ISSUES 4. The management of risk aims to enable confident decision taking on risk and innovation, reduce waste and inefficiency, and lead to fewer unanticipated problems and crises that could undermine the performance and operation of the Ayrshire Roads Alliance. 5. The Risk Register is now in a new and improved format which will make it easier to review the individual risks which are now in a colour coded format. 6. The resulting revised risk register is contained in Appendix 2. There have been no changes to the Risk Register since the last Joint Committee. Agenda Item 8 138
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The revised risk register illustrates the red, amber and green status and also illustrates whether the risk severity relates to time, indicated by [T] or cost, indicated by [C]. POLICY/COMMUNITY PLAN IMPLICATIONS 7. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 8. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’. LEGAL IMPLICATIONS 9. The Risk Register is a management tool and this will not replace the existing statutory returns for risk and performance related information. HUMAN RESOURCES IMPLICATIONS 10. The Risk Register has no direct impact on human resources. EQUALITY IMPACT IMPLICATIONS 11. The Risk Register complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. FINANCIAL IMPLICATIONS 12. The Risk Register facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. RISK IMPLICATIONS 13. The Risk Register assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. TRANSFORMATION STRATEGY 14. This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. 139
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• “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision throughout East Ayrshire. Kevin Braidwood Head of Roads – Ayrshire Roads Alliance 21 November 2022 BACKGROUND PAPERS None LIST OF APPENDICES 1. Risk Register Scoring Matrix 2. Ayrshire Roads Alliance Risk Register Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 140
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Appendix 1: Risk Register Scoring Matrix The Risk Matrix for deciding each of the risk factors (Likelihood x Severity) in a 5 by 5 matrix are illustrated in Table 1 below: Table 1: Risk Factors in Practical Form Following on from Table 1, the following Summary Risk Profile is colour coded to highlight the risk classification: Table 2: Summary Risk Profile Assessed Risk (LxS) Action Required Low Risk: 1 to 4 Acceptable/ can be accepted provided risk is managed. Medium Risk: 5 to 12 Undesirable/ must be avoided if reasonably practicable. High Risk: 15 to 25 Unacceptable risk - must be eliminated or moved to a lower level. Rare (1) Unlikely (2) Possible (3) Likely (4) Almost Certain (5) Catastrophic (5) 5 10 15 20 25 Very Serious (4) 4 8 12 16 20 Moderate (3) 3 6 9 12 15 Minor (2) 2 4 6 8 10 Insignificant (1) 1 2 3 4 5 Risk Likelihood Risk Severity 141
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER NOTE: The Risk rating will be influenced by considering a combination of event effects Such as associated cost, event duration, and organisational reputation. The table below will provide some assistance with risk rating. Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 1 Personnel Shortage due to: Pandemic Event Loss of trained and competent personnel from all sections within ARA due to pandemic event. Business continuity plans in place (BUS-12, 13, & 14) to manage all ARA mission critical activities. Number of employees working from home significantly increased to minimise medium / long term disruption of service. Operational Personnel - re-assigned to other duties within the Council. Relaxing of UK driving regulations to maximise decreased LGV driver numbers. Additional usage of external contractors to ensure essential services / works programme targets are met. Covid safe workplaces / sites established to accommodate reduced number of staff. Further mitigation measures developed as national guidance information becomes available. 3 4 12 [T] All Service Managers Head of Roads – Ayrshire Roads Alliance Further control measures to be developed/implemented as situation develops. 21/11/22 2 Fuel Shortage Loss or restriction due to relief events. Relief Event: Any event that has an effect on the cost of performing the Services, or the date of their completion, including the occurrence of risks both foreseen and unforeseen e.g. industrial action. Mitigation measures in place to prioritise front line services as detailed in the specific Business Continuity Plans for offices and depots. 3 3 9 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Continuation of public support will be dependent on outcomes, though expect some mixed reaction. 21/11/22 To calculate the risk rating, multiply the Likelihood x Severity. Example…. Possible (3) X Significant (3) = Medium Risk Critical (5) Severe (4) Significant (3) Marginal (2) Insignificant (1) SEVERITY INDEX LIKELIHOOD INDEX Highly probable (5) 25 20 15 10 5 Probable (4) 20 16 12 8 4 Possible (3) 15 12 9 6 3 Unlikely (2) 10 8 6 4 2 Very Unlikely (1) 5 4 3 2 1 Incident Severity Cost (£) [C] Time [T] Reputation Min Max Min Max Insignificant (1) £0 £10,000 0 1 day Councillors/CEO Marginal (2) £10,001 £50,000 1 day 2 weeks Local Media Facebook etc. Significant (3) £50,001 £500,000 2 weeks 1 month Local Newspaper Severe (4) £500,001 £1,000,000 1 month 3 months National Newspaper Catastrophic (5) £1,000,001 >£1,000,001 3 months > 6 months National News (TV) KEY High Risk (16 – 25) Risks are not acceptable under any circumstances. Immediate action required Medium Risk (8 – 15) Additional controls measures may be required. Low Risk (1 – 6) Continue to monitor as part of review process or where changes occur. 142
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 3 Failure to align with Budget requirements Level of investment required in road repairs and resurfacing and resulting cost of treatment higher than anticipated. Reduced budget could lead to the deterioration in the roads network, an increase in accidents, and insurance costs. Loss of parking income as a result of changing behaviour / work patterns due to Covid. Uniform claims handling system aligned with the Roads Inspection and Maintenance policy. Appropriate financial and performance monitoring arrangements in place to mitigate the risk. Regular meetings with and within partners Councils to advice on further resource and funding requirements. 2 4 8 [C] Business Support Manager Head of Roads – Ayrshire Roads Alliance Adequate control measures are in place, specifically, monthly meetings held with budget holders to review revenue budget and take appropriate corrective actions to bring budgets within tolerance limits. Monthly meeting with service managers to review capital budgets and programmes. 21/11/22 4 Adverse Weather Lack of trained and competent personnel including operatives and drivers to provide full complement required to fulfil all gritting routes due to lack of volunteers for existing staff, flu pandemic, mass resignation, strike action and breach of Working Time Directive and Driver Hours Legislation. Procedures in place to manage a short / medium disruption of Driver / Operative Personnel including banking workers and overtime working as required. Over the long term there would be recruitment / procurement of the necessary experience to fill the gaps. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Rolling programme established to ensure ongoing Health and Safety training. Appropriate and applicable checks are conducted on all new drivers to ensure that all reasonable precautions are taken to safeguard the ‘O’ licence, insurance payments and reputation. The service has extended the use of external companies to provide the winter service to increase resilience 21/11/22 5 Loss of Street Lighting & Traffic Signals Extended loss of Public Electricity supply creating issues with Street Lighting and Traffic Signals Some temporary traffic signals will be provided at key locations determined by the Traffic Management Section should these issues arise. Temporary traffic signals deployed by RMU. Contingency measures detailed in Business Continuity Plans. 3 3 9 [T] Traffic & Road Safety Manager Head of Roads – Ayrshire Roads Alliance We consider that the overall risk is low due to the mitigation measures that are in place 21/11/22 6 Transfer of Shared Services – Ayrshire Roads Alliance Any failure in Service provision would adversely affect the resilience of the Roads services. Extensive negotiations have taken place to ensure that the proposed joint service meets stakeholders needs 2 2 4 [T] Business Support Manager Head of Roads – Ayrshire Roads Alliance The new service is over five years old and it is considered that the initial transfer of the shared service has been completed. Nevertheless there will always remain issues on transfer issues which may still arise. 21/11/22 7 Council’s Waste Transfer Licence Loss off / restrictions on waste transfer licence for all depots Robust management systems and procedures in place to comply with Environmental legislation, permit conditions and health and safety 2 3 6 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance We consider the overall risk is low, due to the current waste management systems in operation. 21/11/22 8 Failure to provide an adequate Failure to provide an adequate Risk based approach and Inspection System in accordance with the approved, There are procedures in place to manage this process: 2 4 8 [T] Service Managers Head of Roads – Ayrshire Roads Alliance Following implementation of the Inspection Manual: Road Safety Inspections and defect categorisations from 21/11/22 143
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review Roads Inspection System Inspection Manual: Road Safety Inspections and defect categorisations.in accordance with the Well-Managed Highway Infrastructure: A Code of Practice. 1. Short term by prioritising and reducing other works activities and realigning budgets; 2. Medium / long term there would be a request for additional budgets; 3. Operatives can be assigned from other duties and overtime working approved. 1st April 2019 in accordance with the Well-Managed Highway Infrastructure: A Code of Practice the Ayrshire Roads Alliance a) Inspects the entire road network within East Ayrshire and South Ayrshire, with performance in relation to the percentage of safety inspections carried out within the timescale being reported to the Joint Committee under the Performance Scorecard standing item on the agenda. b) Categorise defects in accordance with a risk based approach ranking defects one to four as detailed in the Inspection Manual: Road Safety Inspections and defect categorisations c) Issue repair lines for defects on carriageways and footways with target response times determined by the category of defect, as identified in the Inspection Manual: Road Safety Inspections and defect categorisations d) Complete the vast majority of Category 1 defects within the target response time of two hours. 9 Personnel Shortage Loss of trained and competent professional staff, through retirement. Procedures are in place to manage short term issues by prioritising and reducing other works activities and realigning budgets. 2 3 6 [T] Service Managers Head of Roads – Ayrshire Roads Alliance The staff numbers are reviewed whenever there are significant changes in staffing level. The Ayrshire Roads Alliance has Modern Apprentices who are providing a strong foundation for future staffing levels. 21/11/22 10 Personnel Shortage due to: Loss of trained and competent personnel including operatives and drivers due to mass resignation, strike action and Procedures are in place to manage a short / medium disruption of Technical / Supervisory / operational Personnel including re-assignment of 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance We consider overall risk is low due to a combination of recruitment and selection to fill existing vacancies. In 144
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review Strike Action Driver hour restrictions breach of Driver Hours Legislation duties and controlled overtime working as required. Over long term there would be recruitment / procurement of the necessary experience to fill the gaps. addition there is increased resilience form the external service providers for winter 21/11/22 11 Adverse Weather Reduction and /or loss of salt stock materials for Winter Service operations. There is adequate salt stock resilience and conservation control measures. Transport Scotland has strategic salt stock piles. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance The Service has a framework salt supplier with a 14 day call down delivery. There is a joint agreement with other Councils to share available salt stocks. The existing weather service provides long term forecast indicating extreme and prolonged weather conditions. 21/11/22 12 Business Continuity / Emergency Planning Incident affecting one or more of the Ayrshire Roads Alliance service functions (including ICT Failure). Business continuity plans developed for: Roads Maintenance (including the Winter Gritting Programme); Lighting Maintenance Unit; Network; Design and Traffic and Road Safety facilities within East Ayrshire and South Ayrshire. 2 4 8 [T] Business Support Manager Head of Roads – Ayrshire Roads Alliance The overall risk is high due to the unknown nature of such an incident and because of the potential reputational damage and adverse effect on the service delivery, including discharge of statutory responsibilities. 21/11/22 13 Benefits Realisation Ayrshire Roads Alliance does not deliver the expected benefits outlined in the Detailed Business Case of June 2013. Benefit Realisation Plan to track the delivery of each benefit and take corrective action where appropriate it has been developed. 2 3 6 [C] Service Managers Head of Roads – Ayrshire Roads Alliance The overall risk is medium due to the various reviews outlined in the Benefits Realisation Strategy and Plan now progressing towards fruition. Internal management reports to be prepared reflecting on progress against Benefits Realisation Strategy. As at 1 April 2018 had realised budget savings of £2.031m against a target of £1.510m 21/11/22 14 Performance Performance Metrics are missed. A standardised operational process and procedures has been developed to ensure efficient and effective processes and verification measures are in place. 1 4 4 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Performance metrics are reviewed and developed with the Pentana System being used to review performance. Performance is reviewed at every Management meeting. 21/11/22 15 Procurement Insufficient due diligence carried out by the Ayrshire Roads Alliance in the procurement of goods and services. Standardised processes and procedures have been developed to ensure efficient and effective processes and verification measures are in place. 1 4 4 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 16 Programme Management Programme scope, schedule, objectives, cost and deliverables are not clearly defined or understood. Clear definition of scope, schedule, objectives, cost, and deliverables through Service Improvement Plan, Benefits Realisation Strategy & Plan, and Customer Service Strategy. 1 4 4 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 145
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 17 Programme Management Estimating and / or scheduling errors. A Programme Plan has been developed which illustrates key activities, team, timing, milestones, and delivery of products. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 18 Programme Management Unplanned work that must be accommodated. Incorporate unplanned work within Programme Plan and minimise impact on delivery of products through parallel processes when feasible. 1 4 4 [C] Business Support Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 19 Programme Management Lack of co-ordination / communication Programme co-ordination and communication conducted in accordance with Programme governance structure and in accordance with PRINCE 2 principles. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 20 Programme Management Underestimated support resources or overly optimistic delivery schedule. Support resources and delivery schedule developed from robust Programme Plan and previous experience of similar Programmes. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Introduction of the appropriate Project Management software to deliver a unified programme across the Ayrshire Roads Alliance whilst utilising plant / resources efficiently. 21/11/22 21 Programme Management Unresolved Programme conflicts not escalated in a timely manner. Programme conflicts recorded in Issues Log and progressed in accordance with reporting arrangements for project team. 2 4 8 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 22 Programme Management Unanticipated escalation in Programme costs as a result of uncontrolled changes or continuous inflation of a project’s scope beyond initial remit. Escalation of Programme costs addressed through appropriate and applicable corrective actions and control measures. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 23 Programme Management Unanticipated delays in Programme timescale as a result of uncontrolled changes or continuous inflation of a project’s scope beyond initial remit. Delay of Programme timescale addressed through appropriate and applicable corrective actions and control measures. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 146
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 24 Programme Management Delay in earlier Programme phases jeopardises ability to meet programmed delivery commitment. Incorporate delays within updated Programme Plan and minimise impact on delivery of products through parallel processes when feasible. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 25 Programme Management Communication Strategy to engage public awareness not planned on a joint Ayrshire basis Ensure that a robust Communication Strategy and response network is developed during planning stages of Programme which incorporates sufficient key review stages to ensure effective communication of key messages regarding deliverables and progress. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed risk, hence reducing. 21/11/22 26 Programme Management Unforeseen agreements required to proceed with or conclude Programme. Engage all appropriate and applicable requirements to ensure that amicable arrangements are put in place. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 27 Programme Management Priorities change on existing service delivery. Ensure that changes on existing service delivery are communicated in accordance with the existing Service Level Agreement, namely that all parties agree and will abide by the philosophy of operating as a whole under the principle of what is best for the Council Tax payer, not necessarily the individual authority. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 28 Programme Management Inconsistent cost, time, scope and quality objectives resulting in time delays and further costs. Ensure that cost, time, and scope estimates along with quality objectives are evidence based on experience from previous comparable Programmes. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/22 29 Programme Management Affordability of future service payments. Ensure that East Ayrshire Council and South Ayrshire Council are fully aware of the budgetary implications required to meet the on-going cost of service provision, as detailed in the DBC, and have fully committed sufficient financial resources following Business Case sign-off. 2 4 8 [C] Head of Roads – Ayrshire Roads Alliance East Ayrshire Council and South Ayrshire Council Continue to present revenue financial monitoring report to Joint Committee. Four weekly meetings are held to discuss revenue and capital position of the Ayrshire Roads Alliance. 21/11/22 30 Programme Management Councils withdraw or cannot provide sufficient support, or agreed level of input is not provided resulting in Programme delays Early identification of problems, and dialogue with Council. 1 4 4 [T] Head of Roads – Ayrshire Roads Alliance East Ayrshire Council and South Ayrshire Council Managed Risk. 21/11/22 31 Council’s Operators Licence (‘O’ Licence) Loss off / restrictions on Council’s ‘O’ Licence. There are the correct management controls in place, and these are robust and appropriate. Paperwork 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Continue to work with fleet service in East Ayrshire Council. 21/11/22 147
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review issued to Road Traffic Commissioner for transfer of ‘O’ Licence. 32 Health & Safety / Risk & Insurance Insufficient investment, resources and on-going maintenance to resolve issues identified in Health & Safety surveys of depots are on- going. This also includes ensuring security is adequate. New harbour facility was constructed along with additional fencing, gates and stillage for timber. Dredging is carried out bi-annually. Works have been completed at lifeboat station and new sheet piling to be installed along timber jetty. The Ayrshire Roads Alliance operates from and manage risk of enforcement action and penalties should HSE become involved. Issues identified in Health and Safety Surveys are recorded on Issues Log along with corrective actions to rectify / bring up to the required standard. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance South Ayrshire Council continues to have ownership for and maintenance of depots/harbour within their area. Responsibility of funding the various mitigation actions identified in the Issues Log sits solely within the control of South Ayrshire Council. East Ayrshire Council has ownership and responsibility for their depots. 21/11/2 33 Development Control – Road Bonds Inadequate coupon values of Road Bonds exposes the Roads Authority to a potential shortfall if the roads works have to be completed by them in the event that a developer defaults. The coupon value of Road Bonds that are more than three years old are reviewed to determine their adequacy. Where a shortfall is identified, the developer will be advised to increase the value of the Road Bond held when an application is made for an extension to the Road Construction Consent (RCC), which is normally valid for three years. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance If the road authority is required to complete a development road then only the cost up to the value of the Road Bond can be recovered from the provider. Any shortfall has to be met by the roads authority. A complete review of the process of delivering road bonds has been completed 21/11/22 34 Connect Roads Residential loss of income to the Ayrshire Roads Alliance and expenditure incurred as a lighting maintenance subcontractor to Connect Roads on the M77/Southern Orbital, amount of exposure for Ayrshire Roads Alliance is up to £50,000 per year for the main contractor. Ayrshire Roads Alliance will reduce exposure by limiting the amount owing to us at any one time. Ayrshire Roads Alliance will insist on payment by contractual terms or stop doing the work. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 35 Bridges and Structures Inadequate inspection of bridges and culverts for deterioration due to aging, increased live loads, cracking, corrosion, environmental effects (freeze and thaw cycles) and fatigue All principal bridge inspections currently up to date in South Ayrshire, with a rolling programme being developed for East Ayrshire along with additional resource for principal inspection work. All General Bridge inspections are up to date across both East Ayrshire and 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance Bridges and culverts are defined as structures with a span in excess of 900mm. 21/11/22 148
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review South Ayrshire. Weak bridges are monitored on a regular basis. The Ayrshire Roads Alliance provides increased resilience in this matter. 36 Bridges and Structures Inadequate maintenance of structures, bridges and culverts due to aging, increased live loads, cracking corrosion, environmental effects (freeze and thaw cycles) and fatigue Rolling programme of repair, rehabilitation or replacement (for weak bridges) through Council Capital Budgets. 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance Bridges and culverts are defined as structures with a span in excess of 900mm. 21/11/22 37 Flooding Potential loss of all Grant Aided Expenditure funding for flooding mitigation schemes administered by SEPA. Seek capital funding from Council(s) for priority flooding mitigation schemes declared in Flood Risk Management Plan. 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance The Councils have a legal duty under the Flood Risk Management (Scotland) Act 2009 to implement flooding mitigation schemes declared in the Flood Risk Management Plan. 21/11/22 38 Flooding Receipt of less Grant Aided Expenditure funding than anticipated for flooding mitigation schemes administered by SEPA. Seek capital funding from Council(s) to bridge funding gap for flooding mitigation schemes declared in Flood Risk Management Plan. 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance The Councils have a legal duty under the Flood Risk Management (Scotland) Act 2009 to implement flooding mitigation schemes declared in the Flood Risk Management Plan. 21/11/22 39 Flooding Potential lack of sufficient funding for flooding mitigation schemes if cost of schemes exceeds Grant Aided Expenditure (GAE) due to Relief Events or Force Majeure. Seek capital funding from Council(s) to bridge funding gap for flooding mitigation schemes declared in Flood Risk Management Plan. 3 2 6 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance Only 80% of principal funding for flooding mitigation scheme. However increased costs due to relief events or force majeure is not funded. 21/11/22 40 Financial Potential swift decline in value of Pound Sterling due to Force Majeure or material adverse change resulting in increased costs in terms of fuel prices, interest rates and insurance premiums. Mitigation measures would be put in place to prioritise front line services as detailed in the specific Business Continuity Plans for office, depot and harbour, as applicable 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. The impact of the United Kingdom exit from the European Union has still to be evaluated. On- going discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 21/11/22 41 Contractual Agreement Potential swift decline in value of Pound Sterling followed by market volatility over the short to medium term resulting in suppliers and contractors terminating agreements due to Force Majeure or material adverse change. Mitigation measures would be put in place to prioritise front line services as detailed in the specific Business Continuity Plans for office, deport and harbour, as applicable. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. The impact of the United Kingdom exit from the European Union has still to be evaluated. On- going discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 21/11/22 149
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 42 GDPR The existing Data Protection Act 2018 was brought about by the General Data Protection Regulation (GDPR) which is an EU Regulation that sets out the changes that the UK will implement in a new Data Protection Act. Follow Corporate Procedures 3 3 9 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 43 Presence of Coal Tar within the carriageway network Coal Tar is a known material used in the construction of carriageways until the mid-80s and is now known as a carcinogen and hazardous waste material. Reduce the level of risk by coring all works prior to design. Ensure an appropriate solution within the design is prepared which is either to retain in-situ and record presence, or remove and dispose of in accordance with current guidelines. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk; Ayrshire Roads Alliance has a duty of care to all employees in accordance with the Health and Safety at Work Act 1974,Construction Design and Management Regulations 2015 and the disposal of hazardous waste. 21/11/22 44 Service The impact of the United Kingdom exit from the European Union Mitigation measures are in place to prioritise front line services as detailed in the specific Business Continuity Plans for office, depot and harbour as applicable. 4 3 12 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed risk. Ongoing discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 21/11/22 45 Transport Increased cost of vehicle maintenance due to lack of investment in fleet replacement To mitigate the risk of increased maintenance costs through lack of fleet investment a comprehensive maintenance programme is in place for all vehicles in addition to a vehicle replacement programme developed to identify the optimum life cycle for fleet. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 46 Transport Workshop performance and training levels Without appropriate level of performance and training provision there is a risk to operational performance for management of the fleet. To address this, performance levels are monitored on a daily and weekly basis and ongoing training is provided to staff for refresher training as well as familiarisation training on new fleet and plant vehicles. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 47 Transport Loss of trained and competent professional staff through retirement or turnover The movement of staff always has a chance of happening but to ensure the impact of this is minimised, an ongoing apprenticeship programme is in place with 2 apprentices in transport being trained in all aspects of fleet maintenance and repair. 3 4 12 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Due to retirements and staff leaving for better paid mechanic roles elsewhere the number of mechanics has fallen from 10 to 7. Multiple attempts have been made to recruit replacement mechanics with no success 21/11/22 150
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review so far. Changes have been made to the recruitment process in terms of information being made available as well as channels used to advertise such as a higher number of social media websites. This issue is being closely monitored and further action may be required. 48 Transport Loss of restriction of fuel due to any event that has an effect on the Services provision of fuel to departments, including the occurrence of risks both foreseen and unforeseen e.g. industrial action To mitigate the impact of losing access or having a restricted access to fuel, a contingency plan has been established which sets out the emergency management actions that will be taken that include designated fuelling stations and the prioritisation of fleet, putting non-essential vehicles off the road. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Further mitigation measures have recently been put in place to allow for fuel to be drawn manually should there be a prolonged loss of electrical supply to the fuel pumps. 21/11/22 50 Transport Loss off / restrictions on Councils O Licence A comprehensive maintenance regime has been established that follows all guidance from DVSA and the Traffic Commissioner to ensure that the O-Licence is protected. In addition, compliance activities are established and in place and a regular external audit is carried out by the Freight Transport Association every 2 years to ensure that all processes are performing to the required standard. 1 5 5 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 51 Transport Loss of operational base for any reason (Crookedholm Depot) To mitigate the impact of the loss of the transport depot and garage, business contingency plans have been developed that highlight how and where office based staff will work in addition to the steps to ensure that maintenance is undertaken, which would be to activate external maintenance frameworks. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 52 Transport Savings targets not achieved (as per the Best Value Service Review) To mitigate the impact of the loss of the transport depot and garage, business contingency plans have been developed that highlight how and where office based staff will work in addition to the steps to ensure that maintenance is undertaken which 1 3 3 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 151
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review would be to activate external maintenance frameworks. 53 Transport IT systems loss from any cause for an extended period may potentially effect the operations of the transport service which in turn will affect service delivery and may cause reputational damage to the Council. To prevent fallout from IT system failure, a business contingency plan has been developed as well as a back up process to revert to paper based recording systems for fleet management and maintenance. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 54 Transport Failure to comply with Health and Safety duties To ensure that Health and Safety processes are always followed, this is a standing agenda item held at monthly management meetings. In addition to a separate H&S group that meets on a quarterly basis with the H&S Officer. Risk assessments and safe systems of work have also been developed and are in place with H&S assistance. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 55 Transport Loss of utilities for an extended time Business continuity plans are in place to allow for the whole service to continue to function in the case that utilities are lost for an extended period of time. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 56 Transport Loss of confidential information and appropriate handling of information will lead to breaches of data protection and potential significant financial penalties being incurred by the Council All staff that handle personal details have undertaken e-learning to advise of appropriate data protection steps required and where appropriate electronic systems are in place for recording and management of personal data to avoid paper being lost or misplaced. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 57 Transport Passenger transport – late / non-attendance / vehicle breakdown by pick up vehicle – Failure of service as Service as user would miss Transport link connection / arrives late at destination activity / part activity The delivery of passenger transport is managed on the Council’s behalf by SPT. If there is an issue where there is a failure in service provision SPT would be required to organise a replacement service, working in conjunction with Officer locally within EAC. 2 2 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 58 Transport Passenger transport – escort not in attendance ASN contracts / Council owned vehicles service failure. Service not able to be provided until escort arrives. Server Should an escort not be available H&SC services would arrange to provide another responsible individual available to ensure that the service can be delivered. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 152
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review user misses ac tivity / part activity In the unlikely case this cannot be accommodated, the parent would be notified and alternative arrangements made for the transport of the child to the school. 59 Transport No driver available to deliver service due to annual leave / sickness absence. Service not able to be provided service user misses activity / part activity Any shortage of driver would result in arranging for an alternative qualified individual within transport services to drive, or to work with Coalfield Community Transport to deliver the service. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 60 Transport Passenger transport : Emergency closure of schools and contractors unable to provide transport within relevant timescales Should schools need to close unexpectedly, all parents will be contacted to request that children are collected ASAP. Teachers will remain with children until the last one has been collected safely by a parent. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 61 Transport Passenger Transport: Documentation out of date risk to service users. Potentially inappropriate individuals, inappropriate vehicles used being used to provide service Documentation is reviewed and approved on an annual basis to ensure that the correct data is held for pupils, parents, schools and transport operator information. 1 5 5 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 62 Transport Passenger Transport: Contractor unable to fulfil obligations due to bankruptcy etc. Service failure not able to be provided until alternative arrangements made. Server user misses activity / part activity SPT manage all transport on behalf of EAC. In the case of a contractor going out of business, an alternative contractor will be sought. Where this cannot be provided, parents will be contacted and alternative arrangements may need to be made for the provision of transporting school children such as providing a mileage allowance to parents until an alternative solution can be implemented. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 63 Transport Failure to mitigate the potential impacts of BREXIT including a worst case scenario “no deal” withdrawal There remains a significant number of unknown issues surrounding Brexit as no trade deals have been struck with the EU yet. It is possible that there will be impacts on time and cost in relation to delivery of vehicles and parts from the EU but this remains unknown. The service has engaged with all suppliers to obtain up to date information on any potential issues that may be known and this will 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/22 153
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review remain an ongoing process until the final details of Brexit emerges. 64 Material Shortages and Price Increases Steel products, timber, electrical equipment and aggregates have seen a price increase with aggregates prices falling back in the spring. This is as a result of COVID19 affecting suppliers, supply chains, shipping and transportation. Construction activity rose rapidly after lockdown. Increased admin at UK ports due to EU Trade Cooperation has resulted in increased transportation costs and surcharges. Where there are problems we are working with supplier to optimise deliveries to get procure best value under the circumstances. 4 3 12 [C] Strategic Manager Head of Service – Ayrshire Roads Alliance This will be under constant review with contractors. 21/11/22 65 Storage Related Risks Theft / Damage of Stores Risk is very low as there are many measures that have been put in place. For example – CCTV cameras, secure entry to the depots, insurance covers all depots for theft / damage, robust store person / key holder procedures in place 1 4 4 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 21/11/22 66 Ash Die Back Potential for death or injury as a result of ash dieback related accidents, both to professionals working on trees, and to the general public Increased safety issues due to declining ash trees on roads, owned and managed land such as in county parks, housing, estates, schools, routes to school, active travel routes and other well-used paths Risks to statutory functions or service delivery such as retaining safe schools, public open spaces or roads Risks to staff and community from trees on adjacent land falling into your estate 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 21/11/22 154
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APPENDIX 2: AYRSHIRE ROADS ALLIANCE RISK REGISTER Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 67 Ukrainian Crisis Increasing cost of bitumen and the potential of short supply due to Russian sanctions and increased costs. Pre-programming with suppliers and contractors. 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 21/11/22 68 Impact on Fuel No longer permitted to use red diesel within construction vehicles. This has an impact on project costs and the overall programme. Reviewing alternative forms of fleet, however, this brings additional cost. 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 21/11/22 155