Agenda Document Pack - Ayrshire Shared Services Committee - 02/09/2022
North Ayrshire Council · 2 September 2022
Back to Ayrshire Shared Services Committee — 2 September 2022 and its agenda
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Shared Services Committee A Meeting of the Ayrshire Shared Services Committee of North Ayrshire Council will be held in the Council Chambers, Ground Floor, Cunninghame House, Irvine, KA12 8EE on Friday, 02 September 2022 at 10:00 to consider the undernoted business. Meeting Arrangements - Hybrid Meetings This meeting will be held on a predominantly physical basis but with provision, by prior arrangement, for remote attendance by Elected Members in accordance with the provisions of the Local Government (Scotland) Act 2003. Where possible, the meeting will be live-streamed and available to view at https://north-ayrshire.public- i.tv/core/portal/home. 1 Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda. 2 Presentation: Strathclyde Partnership for Transport Receive a presentation from Strathclyde Partnership for Transport 3 Revenue Financial Monitoring Report Submit report by the Head of Finance and ICT on the revenue budget monitoring position for the year to 31 March 2022, for the Ayrshire Roads Alliance and also the budget for 2022-23 (copy enclosed). 4 Internal Audit Annual Update Submit report by the Chief Auditor providing an update of internal audit work to the ASSJC, internal audit outcomes since the inception of Ayrshire Roads Alliance and items included in the current year plan (copy enclosed). 1
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 5 Roads Programme 2022/23 Submit report by the Head of Roads on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2022-2023 (copy enclosed). 6 Winter Service Review Submit report by the Head of Roads on the Review of the Winter Service for 2021/22 (copy enclosed). 7 Procedure relating to the inspection of Ayr South Pier Submit report by the Head of Roads on the proposed procedure relating to the inspection of Ayr South Pier (copy enclosed) 8 Risk Report and Register Submit report by the Head of Roads on the management of risk associated with the Ayrshire Roads Alliance (copy enclosed). 9 Performance Scorecard Submit report by the Head of Roads on the progress made to date against the Performance Scorecard (copy enclosed). 10 Improvement Action Plan Submit report by the Head of Roads on the management of the Improvement Action Plan with the Ayrshire Roads Alliance (copy enclosed). 11 Urgent Items Any other items which the Chair considers to be urgent. 2
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Webcasting Please note: this meeting may be filmed/recorded/live-streamed to the Council's internet site and available to view at https://north-ayrshire.public- i.tv/core/portal/home, where it will be capable of repeated viewing. At the start of the meeting, the Provost/Chair will confirm if all or part of the meeting is being filmed/recorded/live-streamed. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the webcast will be retained in accordance with the Council’s published policy, including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Generally, the press and public seating areas will not be filmed. However, by entering the Council Chambers, using the press or public seating area or (by invitation) participating remotely in this meeting, you are consenting to being filmed and consenting to the use and storage of those images and sound recordings and any information pertaining to you contained in them for webcasting or training purposes and for the purpose of keeping historical records and making those records available to the public. If you do not wish to participate in a recording, you should leave the meeting. This will constitute your revocation of consent. If you have any queries regarding this and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact dataprotectionofficer@north-ayrshire.gov.uk. 3
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Shared Services Committee Sederunt North Ayrshire Council Marie Burns Joe Cullinane Scott Davidson Tom Marshal East Ayrshire Council Neal Ingram Maureen McKay Douglas Reid Neill Watts South Ayrshire Council Alec Clark Ian Davis William Grant Philip Saxton Chair: Apologies: Attending: 4
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CLASSIFICATION: PUBLIC THE AYRSHIRE SHARED SERVICE JOINT COMMITTEE 2nd SEPTEMBER 2022 AYRSHIRE ROADS ALLIANCE REVENUE FINANCIAL MONITORING REPORT Report by Head of Finance and ICT PURPOSE OF REPORT 1 The purpose of this Report is to update the Joint Committee on the revenue budget monitoring position for the year to 31 March 2022, for the Ayrshire Roads Alliance and also the budget for 2022-23. 2 It is recommended that the Joint Committee (i) Note the financial management position of the Ayrshire Roads Alliance for 2021-22. (ii) Notes detail of the 2022-23 Ayrshire Roads Alliance revenue budget (iii) Requests a further financial update at the next meeting of the Joint Committee. (iv) Otherwise, notes the content of this Report REVIEW OF FUNDING MECHANISM 3 The Joint Committee approved a Report on 23 May 2014 describing the budget monitoring arrangements for the Ayrshire Roads Alliance. 4 As part of the Detailed Business Case the service budget is split between strategic service delivery and local service delivery. This separates out the core/recurring costs of service delivery from the local service costs at a single Council level. This ensures that decisions on the level of local spend remain with local Members, and ensures that the local Members retain control of their local roads budgets. Appendix 1 provides a breakdown of this split. 5 At its meeting of 19th February 2016, Committee agreed a change to how Strategic Service Delivery would be allocated between the two Councils. A smaller group of core Strategic Delivery staff have been identified and their costs continue to be split equally. The remaining Strategic Delivery costs would be apportioned in line with Local Delivery budget inputs plus actual capital expenditure in-year. BUDGET MONITORING POSITION 6 The overall outturn for 2021-22 is £1.656m less than budget. 7 Strategic Delivery out-turn is £0.994m less than budget. Agenda Item 3 5
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CLASSIFICATION: PUBLIC Strategic Service Delivery Combined (£m) Budget 4.231 Outturn 3.237 Variance (0.994) 8 East Ayrshire Local Delivery out-turn is £0.466m less than budget and South Ayrshire Local Delivery £0.196m greater than budget. IMPACT OF COVID 9 Covid 19 has had a significant impact on Ayrshire Roads Alliance. Parking income was £1.726m less than budget (£1.003m in East Ayrshire, £0.723m in South Ayrshire). Within East Ayrshire £1.061m of lost income and additional expenditure was removed from the service and offset by covid funding and balances. The shortfall within South Ayrshire is netted against surpluses achieved in previous years. 10 Summary information is provided in the table below. A full budget monitoring statement, including reasons for major variances is attached at Appendix 2. Service Division Annual Estimate 2021/22 £m Projected Actual to 31/3/22 £m Variance (Favourable) / Adverse £m STRATEGIC DELIVERY 4.231 3.237 (0.994) LOCAL DELIVERY - EAST AYRSHIRE 5.063 4.597 (0.466) LOCAL DELIVERY - SOUTH AYRSHIRE 4.057 3.861 (0.196) TOTAL 13.351 11.695 (1.656) 11 The position for each Council is shown below: EAC (£m) SAC (£m) TOTAL (£m) Strategic Delivery (0.500) (0.494) (0.994) Local Delivery (0.466) (0.196) (0.662) 2020-21 Variance (0.966) (0.690) (1.656) TIMBER TRANSPORT 12 At the meeting of the Joint Committee on 23rd June 2017, further information was requested in relation to timber transport funding. The undernoted table provides an analysis of relevant project and Timber Transport contributions for 2021-22. 6
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CLASSIFICATION: PUBLIC 2021-22 Actual to date(£m) East Ayrshire Expenditure on Projects £0.429 Timber Transport Contribution £0.214 2021-22 Actual to date(£m) South Ayrshire Expenditure on Projects £0.701 Timber Transport Contribution £0.490 BUDGET REALIGNMENT 13 In June 2017 South Ayrshire Council Internal Audit issued a report – “Ayrshire Roads Alliance: Review of South Ayrshire Council Monitoring Procedures”. 14 The report contains a recommendation “Executive Director (Economy, Neighbourhood and Environment) to request ARA management to present a budget statement showing any adjustments made between subjective budget headings to the ASSJC for information”. 15 This relates to the setting of 2022-23 ARA budgets. The budget is created by adding inflation and savings targets to a base budget (the base budget being the 2021-22 budget). The budget is then discussed with ARA management who have the opportunity to move funds based on the anticipated spend in the forthcoming year. In order to facilitate this exercise ARA management also considered 2021-22 outturn figures. No changes were made to Strategic, Local Delivery – East or Local Delivery – South net expenditure budget allocations. 16 An analysis of budget movement between 2021-22 and 2022-23 budget allocations along with an explanation of those movements is provided at Appendix 3. FINANCIAL IMPLICATIONS 17 The final revenue budget for the Ayrshire Roads Alliance for 2021-22 was £13.351m, inclusive of one-off covid funding totalling £1.243m. Actual expenditure was £11.695m. Ayrshire Roads Alliance budget for 2022-23 is £12.547. The budget will continue to be monitored and reported to the Joint Committee. 7
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CLASSIFICATION: PUBLIC LEGAL IMPLICATIONS 18 The work of the Ayrshire Roads Alliance is undertaken in accordance with relevant legislation. HUMAN RESOURCES IMPLICATIONS 19 The establishment of the Ayrshire Roads Alliance is dependent on the available budget. Available budget and human resource requirements will be reviewed as part of budget monitoring. COMMUNITY / COUNCIL PLAN IMPLICATIONS 20 The work undertaken by the Ayrshire Roads Alliance aligns with the Community Plan for East Ayrshire Council; and the Council Plan for South Ayrshire Council. RISK MANAGEMENT IMPLICATIONS 21 Appropriate financial monitoring arrangements are in place to mitigate risk. This is included in the Ayrshire Roads Alliance Risk Register. Regular meetings are held between relevant finance staff and the Ayrshire Roads Alliance. LIST OF APPENDICES Appendix One - Split between Strategic and Local Service Delivery Appendix Two - Financial Monitoring Report Appendix Three – Analysis of Movements in Budgets 2021-22 to 2022-23 BACKGROUND PAPERS None For further information on this report, please contact Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance on 01563 503164 Implementation Officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance on 01563 503164 8
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CLASSIFICATION: PUBLIC Appendix 1 – Split Between Strategic and Local Service Delivery Strategic Service Delivery Local Service Delivery Transportation, Development Control and Road Safety Local Transport Strategy; Transportation Policy; Road Safety Plan; Travel Planning, Cycling Strategy; Planning Applications; Road Construction Consents; Development Planning, Council/Partner Liaison, Section 75 Agreements; Road Safety Schemes; Road Safety Audits; School Travel Plans; School Crossing Patrol; Road Safety Education. Transportation, Development Control and Road Safety Maintenance of Bus Shelters; Split Cycle Offset Optimisation Technique (SCOOT) systems (an adaptive control system for controlled road crossings); Development Control; Bus Shelter Advertising; Shopmobility; Construction of Road Safety Schemes. Asset, Traffic and Parking Asset Management Plan; Roads Improvement Plan; Infrastructure Surveys; Inventory Management; Scottish Roadworks Register; Issue of Permits; Performance Monitoring; Accident Investigation and Prevention; Traffic Orders; Traffic Counts; and Parking Strategy. Asset, Traffic and Parking Maintenance of Traffic signals, traffic signs, Car Park Maintenance and Parking Enforcement. Design and Environment Flood Risk Management Strategy; Flood Risk Management Plans; Watercourses; Flood Mitigation; Coastal Protection; Inspection of Piers & Harbours; Bridge Inspections and Maintenance; Structural Assessments; Technical Approval; Abnormal Load Routing; and Design of Major and Minor Road Schemes and Improvements. Design and Environment Maintenance of Watercourses, Bridges, Retaining Walls, Piers and Harbours. Operations Carriageway Inspections; Winter Service Planning; Programming of Proactive, Reactive and Cyclic Maintenance; Street Lighting Design and Management; and Festive Lighting. Operations Proactive, Reactive, Cyclic Maintenance of Roads and Footways; Winter and Weather Emergency Service; Proactive and Reactive Maintenance of Streetlights; Electricity costs for streetlights. Support Services HR, Finance, ICT, and Administrative Support. 9
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE DATE 2 SEPTEMBER 2022 2021/22 GENERAL SERVICES REVENUE BUDGET OUTTURN POSITION AS AT 31 MARCH 2022 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT SERVICE SUMMARY - OVERVIEW POSITION Ayrshire Roads Alliance outturn was £1.656m less than budget. Actual Expenditure as at P13 £m Actual Expenditure as % of Ann. Est. £m Service Division Annual Estimate 2021/22 £m Projection to 31/3/22 £m Variance (Favourable) / Adverse £m 1.975 46.7% STRATEGIC DELIVERY 4.231 3.237 (0.994) 3.681 72.7% LOCAL DELIVERY - EAST AYRSHIRE 5.063 4.597 (0.466) 3.388 83.5% LOCAL DELIVERY - SOUTH AYRSHIRE 4.057 3.861 (0.196) 9.044 67.7% TOTAL 13.351 11.695 (1.656) DISCRETIONARY COVID-19 FUNDING 0.000 0.000 0.000 TOTAL FOLLOWING LINE BY LINE REVIEW 13.351 11.695 (1.656) EARMARKED FUNDS TO BE CARRIED FORWARD 0.000 0.000 0.000 9.044 67.7% TOTAL INCLUDING EARMARKED FUNDS 13.351 11.695 (1.656) STRATEGIC DELIVERY This variance mainly reflects staff turnover savings due to vacant posts (£0.318m), reduced insurance costs relating to ARA South (£0.113m), savings on computing and communications costs (£0.073m) and a reduced provision for bad and doubtful debts (£0.218m) along with additional income (£0.406m). This is partly offset by severance costs (£0.117m). LOCAL DELIVERY – EAST AYRSHIRE This mainly reflects vacancies and turnover (£0.558m), along with savings on transport costs (£0.040m), and supplies and services (£0.028m). This is partly offset by additional debt charges in respect of purchased vehicles (£0.099m) and LED street lighting replacement programme (£0.059m), along with additional sub-contractor costs (£0.046m). LOCAL DELIVERY – SOUTH AYRSHIRE This variance mainly reflects Savings on staff costs (£0.183m), particularly in relation to vacancies, partly offset by additional overtime costs, along with savings on dredging at Girvan Harbour (£0.105m) and Coastal Protection (£0.050m) and additional income (£0.099m). This is partly offset by additional debt charges as a result of purchased vehicles (£0.087m) and additional expenditure on depot repairs (£0.049m), computing (£0.044m) particularly in relation to the migration of WDM system, equipment and materials (£0.059m) and consultancy costs (£0.050m), particularly in relation to new junctions at Troon and Barassie. 10
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE DATE 2 SEPTEMBER 2022 2021/22 GENERAL SERVICES REVENUE BUDGET OUTTURN POSITION AS AT 31 MARCH 2022 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT STRATEGIC DELIVERY Actual Expenditure as at P13 £m Actual Expenditure as % of Ann. Est. £m Service Division Annual Estimate 2021/22 £m Projection to 31/3/22 £m Variance (Favourable) / Adverse £m 2.431 60.1% EMPLOYEE COSTS 4.044 3.863 (0.181) 0.021 52.5% PREMISES COSTS 0.040 0.026 (0.014) 0.014 53.8% TRANSPORT COSTS 0.026 0.023 (0.003) 0.169 18.2% SUPPLIES & SERVICES 0.927 0.530 (0.397) 0.000 0.0% THIRD PARTY PAYMENTS 0.000 0.000 0.000 0.015 0.0% DEBT CHARGES 0.008 0.015 0.007 2.650 52.5% TOTAL EXPENDITURE 5.045 4.457 (0.588) -0.675 82.9% INCOME -0.814 -1.220 (0.406) 1.975 46.7% NET EXPENDITURE 4.231 3.237 (0.994) DISCRETIONARY COVID-19 FUNDING 0.000 0.000 0.000 TOTAL FOLLOWING LINE BY LINE REVIEW 4.231 3.237 (0.994) EARMARKED FUNDS TO BE CARRIED FORWARD 0.000 0.000 1.975 46.7% TOTAL INCLUDING EARMARKED FUNDS 4.231 3.237 (0.994) 11
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 2 SEPTEMBER 2022 2021/22 GENERAL SERVICES REVENUE BUDGET AS AT 31 MARCH 2022 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT Projected Variance at 31 March 2021 (£m) Strategic Delivery (0.181) (0.014) (0.397) (0.406) 0.004 Employee Costs This saving reflects vacant posts and turnover savings (£0.318m). This is partly offset by additional severance (£0.117m), modern apprentice (£0.010m), and overtime (£0.013m) costs. Premises Costs This variance reflects a saving on metered water charges. Supplies & Services This variance mainly reflects a saving on South Ayrshire insurance charges (£0.113m) and a reduced provision for bad and doubtful debts (£0.218m) along with reduced computing costs (£0.073m). This is partly offset by a number of small variances (£0.007m) Income This variance reflects additional income from fees, notices and inspections (£0.243m) along with reserves held by ARA South (£0.178m). This is partly offset by a shortfall in capital recharge income(£0.018m) Other Variances This represents other non-material variances within Strategic Delivery. (0.994) Total reported variance 12
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 2 SEPTEMBER 2022 2021/22 GENERAL SERVICES REVENUE BUDGET AS AT 31 MARCH 2022 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT LOCAL DELIVERY – EAST AYRSHIRE Actual Expenditure as at P13 £m Actual Expenditure as % of Ann. Est. £m Detail Annual Estimate 2021/22 £m Projection to 31/3/22 £m Variance (Favourable) / Adverse £m 2.431 60.1% EMPLOYEE COSTS 4.044 3.863 (0.181) 0.021 52.5% PREMISES COSTS 0.040 0.026 (0.014) 0.014 53.8% TRANSPORT COSTS 0.026 0.023 (0.003) 0.169 18.2% SUPPLIES & SERVICES 0.927 0.530 (0.397) 0.000 THIRD PARTY PAYMENTS 0.000 0.000 0.000 0.015 187.5% DEBT CHARGES 0.008 0.015 0.007 2.650 52.5% TOTAL EXPENDITURE 5.045 4.457 (0.588) (0.675) 82.9% INCOME (0.814) (1.220) (0.406) 1.975 46.7% NET EXPENDITURE 4.231 3.237 (0.994) PROPOSED REDUCTION FOLLOWING LINE BY LINE 0.000 0.000 0.000 TOTAL FOLLOWING LINE BY LINE REVIEW 4.231 3.237 (0.994) EARMARKED FUNDS TO BE CARRIED FORWARD 0.000 0.000 1.975 46.7% TOTAL INCLUDING EARMARKED FUNDS 4.231 3.237 (0.994) 13
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE DATE 2 SEPTEMBER 2021/22 GENERAL SERVICES REVENUE BUDGET OUTTURN POSITION AS AT 31 MARCH 2022 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT Projected Variance at 31 March 2021 (£m) Local Delivery - East Ayrshire (0.591) 0.010 (0.040) (0.028) 0.046 0.159 (0.022) Employee Costs This variance mainly reflects staff turnover due to vacant posts (£0.558m), a saving on modern apprentice costs (£0.020m) and employee recharges in respect of cross boundary working (£0.042m), partly offset by additional training costs (£0.035m). Premises Costs This variance mainly reflects the rental of Queen Street Car Park (£0.004m) along with additional utility costs (£0.005m) Transport Costs This variance mainly reflects savings on vehicle and plant hires (£0.023m) along with fuel (£0.020m) Supplies & Services This variance mainly reflects a reduction in roads maintenance (£0.140m) and street lighting (£0.023m) materials, along with a reduced provision for bad and doubtful debts (£0.024m). This is partly offset by additional IT costs (£0.079m), particularly in relation to the migration of WDM System (£0.030m), along with street lighting electricity (£0.030m) costs and expenditure on Smarter Choices Smarter Places project (£0.057m). Third Party Payments This variance mainly reflects additional within Traffic (£0.119m) – mainly offset by additional income in relation to the former Mothercare site in Kilmarnock and COP26. Finance Costs This variance reflects the purchase of new vehicles, particularly within Roads Maintenance (£0.099m) along with spend to save debt charges in respect of LED street lighting programme (£0.059m). Income This variance mainly reflects income in relation to COP26 (£0.066m) and the former Mothercare site in Kilmarnock (£0.043m), along with additional recharges to the capital programme (£0.226m). This is partly offset bu shortfalls in raods maintenance (£0.266m) and car parking (£0.038m) income. (0.466) Total reported variance 14
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE DATE 2 SEPTEMBER 2021/22 GENERAL SERVICES REVENUE BUDGET OUTTURN POSITION AS AT 31 MARCH 2022 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT LOCAL DELIVERY – SOUTH AYRSHIRE Actual Expenditure as at P13 £m Actual Expenditure as % of Ann. Est. £m Detail Annual Estimate 2021/22 £m Projection to 31/3/22 £m Variance (Favourable) / Adverse £m 0.000 #DIV/0! EMPLOYEE COSTS 0.000 0.000 0.000 0.000 #DIV/0! PREMISES COSTS 0.000 0.000 0.000 0.000 #DIV/0! TRANSPORT COSTS 0.000 0.000 0.000 0.000 #DIV/0! SUPPLIES & SERVICES 0.000 0.000 0.000 0.000 THIRD PARTY PAYMENTS 0.000 0.000 0.000 0.000 DEBT CHARGES 0.000 0.000 0.000 0.000 #DIV/0! TOTAL EXPENDITURE 0.000 0.000 0.000 0.000 #DIV/0! INCOME 0.000 0.000 0.000 0.000 #DIV/0! NET EXPENDITURE 0.000 0.000 0.000 EARMARKED FUNDS TO BE CARRIED FORWARD 0.000 0.000 0.000 #DIV/0! TOTAL INCLUDING EARMARKED FUNDS 0.000 0.000 0.000 15
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE DATE 2 SEPTEMBER 2022 2021/22 GENERAL SERVICES REVENUE BUDGET OUTTURN POSITION AS AT 31 MARCH 2022 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT Projected Variance at 31 March 2021 (£m) Local Delivery - South Ayrshire (0.183) 0.061 0.095 (0.158) 0.087 (0.099) 0.001 Employee Costs This variance mainly reflects staff turnover due to vacancies (£0.320m), partly offset by employee recharges in relation to cross boundary working (£0.043m), overtime (£0.091m) and training costs (£0.011m). Premises Costs This variance reflects depot repairs (£0.049m), along with rates and utilities charges (£0.021m), partly offset by reduced waste collection charges (£0.008m). Supplies & Services This variance mainly reflects additional computing costs (£0.044m) particularly in relation to the migration of WDM System (£0.030m) along with additional expenditure on equipment and materials (£0.059m), weather forecasting services (£0.019m) and consultancy costs (£0.050), particularly in relation to new junctions at Troon and Barassie. This is partly offset by .refunds in relation to Street Lighting Electricity charges (£0.038m) and a lower than anticipated provision for bad and doubtful debts (£0.040m). Third Party Payments This variance reflects savings in relation to dredging at Girvan Harbour (£0.105m) and coastal protection (£0.081m). This is partly offset by additional sub-contractor costs (£0.015m), particularly in relation to street lighting and additional car park cleaning costs (£0.013m). Debt Charges This variance reflects the purchase of new vehicles, particularly within Roads Maintenance Income This variance mainly reflects additional parking (£0.287m), street lighting (£0.084m) and harbour (£0.020m) income. Additional capital fee income reflects additional investment by South Ayrshire Council (£0.067m). Additional traffic income (£0.088m) mainly relates to Active Travel, A70 junction improvements and Tourist and visitor facilities. This is partly offset by a shortfall in roads maintenance income (£0.462m) Other Variances This variance reflects non-material variances within Local Delivery – South Ayrshire (0.196) Total reported variance 16
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE DATE 2 SEPTEMBER 2022 2021/22 GENERAL SERVICES REVENUE BUDGET OUTTURN POSITION AS AT 31 MARCH 2022 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT 17
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Appendix 3 Ayrshire Roads Alliance Analysis of Movements in Budgets 2021-22 to 2022-23 Strategic Delivery Detail Annual Estimate 2021/22 £m Annual Estimate 2022/23 £m Movement 2021- 22 to 2022-23 Explanation of Movement EMPLOYEE COSTS 3.643 3.754 0.111 Movement mainly reflects payroll inflation (£0.111m) and a budget realignment based on 2021-22 outturn and discussion with the service (£0.123m) partly offset by the impact of savings proposals as part of the 2022-23 budget setting process (£0.123m). PREMISES COSTS 0.036 0.036 0.000 TRANSPORT COSTS 0.026 0.022 (0.004) Movement mainly reflects a budget realignment based on 2021-22 outturn and discussion with the service. SUPPLIES & SERVICES 0.927 0.836 (0.091) Movement mainly reflects a budget realignment based on 2021-22 outturn and discussion with the service. THIRD PARTY PAYMENTS 0.000 0.000 0.000 DEBT CHARGES 0.008 0.015 0.007 Movement mainly reflects a budget realignment based on 2021-22 outturn and discussion with the service. TOTAL EXPENDITURE 4.640 4.663 0.023 INCOME (0.794) (0.830) (0.036) Movement mainly reflects a budget realignment based on 2021-22 outturn and discussion with the service. NET EXPENDITURE 3.846 3.833 (0.013) Local Delivery - East Detail Annual Estimate 2021/22 £m Annual Estimate 2022/23 £m Movement 2021- 22 to 2022-23 Explanation of Movement EMPLOYEE COSTS 2.965 3.162 0.197 Movement mainly reflects payroll inflation (£0.202m) and an increase in Modern Apprentice budgets (£0.062m) partly offset by the impact of savings proposals as part of the 2022-23 budget setting process (£0.069m). PREMISES COSTS 0.324 0.325 0.001 Movement mainly reflects a budget realignment based on 2021-22 outturn and discussion with the service. TRANSPORT COSTS 0.635 0.663 0.028 Movement mainly reflects a budget realignment based on 2021-22 outturn and discussion with the service, particularly in relation to the hire of vehicles and plant. SUPPLIES & SERVICES 2.182 2.080 (0.102) Movement mainly reflects a budget realignment based on 2021-22 outturn and discussion with the service, particularly in relation to roads materials (£0.030m), winter materials (£0.050m) and consultancy (£0.024m). THIRD PARTY PAYMENTS 1.424 1.302 (0.122) Movement mainly reflects a budget realignment based on 2021-22 outturn and discussion with the service, particularly in relation to a reduction in roads maintenance sub contractor budgets due to an increase in seasonal staff. DEBT CHARGES 0.211 0.296 0.085 Movement mainly reflects a budget realignment based on 2021-22 outturn and discussion with the service, particularly in relation to debt charges in respect of purchased vehicles within Roads Maintenance. TOTAL EXPENDITURE 7.741 7.828 0.087 INCOME (3.631) (3.586) 0.045 Movement mainly reflects a budget realignment based on 2021-22 outturn and discussion with the service. NET EXPENDITURE 4.110 4.242 0.132 Local Delivery - South Detail Annual Estimate 2021/22 £m Annual Estimate 2022/23 £m Movement 2021- 22 to 2022-23 Explanation of Movement EMPLOYEE COSTS 2.174 2.217 0.043 Movement mainly reflects payroll inflation (£0.066m) partly offset by a budget realignment based on 2021-22 outturn and discussion with the service (£0.023m). PREMISES COSTS 0.152 0.168 0.016 Movement mainly reflects a budget realignment based on 2021-22 outturn and discussion with the service, particularly in respect of utility charges TRANSPORT COSTS 0.958 0.915 (0.043) Movement mainly reflects the virement of leasing budgets to debt charges to reflect current procurement strategy (£0.087m), partly offset by a budget realignment based on 2021-22 outturn and discussion with the service (£0.044m), particularly in relation to fuel and vehicle maintenance costs. SUPPLIES & SERVICES 1.619 1.758 0.139 Movement reflects additional resources in relation to coal tar (£0.100m), along with a budget realignment based on 2021-22 outturn and discussion with the service (£0.039m) particulary in respect of maintenance materials. THIRD PARTY PAYMENTS 1.322 1.397 0.075 Movement mainly reflects a budget realignment based on 2021-22 outturn and discu.ssion with the service, particularly in relation to sub contractors DEBT CHARGES 0.019 0.106 0.087 Movement mainly reflects the virement of leasing budgets to debt charges to reflect current procurement strategy (£0.087m) TOTAL EXPENDITURE 6.244 6.561 0.317 INCOME (2.208) (2.089) 0.119 Movement reflects additional resources to offset the impact of covid on parking income (£0.269m). This is partly offset by a budget realignment based on 2021-22 outturn and discussion with the service (£0.150m), particularly in relation to seasonal street lighting and roads maintenance income. NET EXPENDITURE 4.036 4.472 0.436 11.992 12.547 18
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1 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 2 SEPTEMBER 2022 INTERNAL AUDIT ANNUAL UPDATE REPORT: AYRSHIRE ROADS ALLIANCE Report by Chief Auditor SUBJECT: INTERNAL AUDIT ANNUAL UPDATE REPORT PURPOSE 1. This established annual report is intended to provide, for information, an update of internal audit work to the ASSJC. The report reflects Internal Audit outcomes since the inception of ARA and items included in the current year plan. RECOMMENDATIONS 2. It is recommended that Joint Committee: i. notes the outcomes of Internal Audit work to date as summarised at paragraph 12 and detailed at Appendix 1; ii. notes the ongoing annual opinion of reasonable assurance for EAC as laid out in paragraphs 13-14; iii. notes the ARA item included in the 2022/23 EAC Internal Audit plan as noted at paragraph 15; and iv. otherwise notes the contents of this report. BACKGROUND FRAMEWORK FOR INTERNAL AUDIT WORK 3. As the lead authority, East Ayrshire Council (EAC) provides the internal audit service to the Ayrshire Roads Alliance (ARA). South Ayrshire Council (SAC) is able to carry out Following the Public Pound (FTPP) type audits as desired and those reports would be a matter for SAC to consider. The Chief Auditors of both Councils work closely together including through the longstanding Pan- Ayrshire Chief Auditors Group. 4. ARA assignments are included in the annual EAC Internal Audit Plan approved by EAC’s Governance & Scrutiny Committee in line with Public Sector Internal Audit Standards (PSIAS). 5. The Public Sector Internal Audit Standards (PSIAS) require the Chief Auditor to establish a follow-up process to monitor and ensure management actions have been effectively implemented. We follow-up by testing evidence to gauge implementation of all recommendations. Agenda Item 4 19
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2 6. Individual internal audit assignment reports and follow-up exercises are shared with both EAC and SAC: • EAC - the established readership includes senior management and all Elected Members through the Councillors’ Noticeboard. • SAC – all reports are copied to the Director (Place) and shared with the SAC Chief Internal Auditor for onward reporting in line with SAC arrangements. 7. It was previously established that individual audit assignment reports will not be brought to the ASSJC as they can be sourced through the established reporting arrangements within both EAC and SAC. 8. Internal audit reports are also shared with the external auditor of EAC and SAC. External audit review the activities of internal audit with no issues raised for EAC since the inception of ARA. 9. The external audit report on the audit dimensions and best value for the year ended 31 March 2022 was considered by the Governance & Scrutiny Committee on 16 June 2022 and stated that a “robust internal audit function, as well as appropriate arrangements for the prevention and detection of fraud and error” were in place at EAC. 10. The Head of Roads continues to accept and welcome Internal Audit recommendations. DETAIL ASSURANCE LEVELS FOR INDIVIDUAL ASSIGNMENT REPORTS 11. Assignment reports, with the exception of some advisory work and fact- finding, conclude with an overall assessment of the controls under review using the list below as a guide. We also consider the context for each area under review including risk and materiality. sound assurance / sound assurance in most areas – objectives of internal control have been met in all/almost all areas within the scope of the audit; non-compliance has only been identified in low risk or medium risk areas. reasonable assurance - objectives of internal control have been met in the majority of areas; some weaknesses have been identified in medium risk areas; this tends to be the most common assurance outcome. limited assurance – the control objectives have not been fully achieved; control weaknesses have been identified in some high risk areas. no assurance – the control objectives have not been met; significant non- compliance and/or control weaknesses have been identified. INTERNAL AUDIT WORK – AN OVERVIEW 12. Appendix 1 lists internal audit work since 2013/14 at which point the EAC Chief Auditor was a member of the working group to establish ARA. Internal 20
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3 audit work has since been carried out every year since inception on 1 April 2014 with 15 assignments carried out and 10 follow-up exercises to test implementation of internal audit recommendations. The 15 assignments have generally resulted in good assurance outcomes with most assignments resulting in either reasonable, sound in most areas or sound assurance. Follow-up exercises since 2018/19 have resulted in scores of 100% (i.e. all recommendations either fully or sufficiently implemented). ANNUAL INTERNAL AUDIT OPINION: EAC 2021/22 13. ARA operates within the control systems of EAC, therefore the Chief Auditor’s annual opinion for EAC is of interest to the ASSJC. The most that Internal Audit can provide in an annual opinion for the Council is reasonable assurance based on the risk based plan and a rolling programme of work. This is similar to the scope of external audit work in the context of the Council’s financial statements which aims to give reasonable assurance on the statements. The Internal Audit annual opinion for 2021/22 continues to be one of reasonable assurance and was considered by the Governance & Scrutiny Committee on 21 April 2022. 14. The full EAC annual internal audit report can be found at the following link: Internal Audit 2021-22 Annual Report - internal audit 2021-22 annual report.pdf (east-ayrshire.gov.uk) PLANNED AUDIT ASSIGNMENTS FOR ARA – 2022/23 15. In line with PSIAS obligations a full risk based plan was agreed by the EAC Governance & Scrutiny Committee on 16 June 2022. This was later than usual due to the local government elections in May 2022. A summary plan had been agreed earlier in April 2022. The SAC Chief Internal Auditor was consulted during the planning process. It should be noted, that in line with good practice the plan can be changed in year to accommodate emerging priorities and contingencies are held (e.g. for small advisory / fact-finding) which ARA can make use of. The planned ARA work is as follows: • Payment Controls including measurement of works – Contract Audit / Anti- Fraud – 23 days allocated 16. The full EAC current annual plan can be found at the following link: Internal Audit Plan 2022-23 - Detailed - internal audit plan 2022-23 - detailed.pdf (east-ayrshire.gov.uk) POLICY/COMMUNITY PLAN IMPLICATIONS 17. No issues arising from this report. LEGAL IMPLICATIONS 18. No issues arising from this report. 21
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4 HUMAN RESOURCE IMPLICATIONS 19. No issues arising from this report. EQUALITY IMPACT IMPLICATIONS 20. There are no equality impact implications as: • the recommended actions do not affect people, and • the report is also to inform the Committee on performance. FINANCIAL IMPLICATIONS 21. No issues arising from this report. RISK IMPLICATIONS 22. Each year there is the ongoing risk of significant unplanned work emerging, planned resources not being available and work not being carried out to an acceptable standard which would compromise the ability to complete sufficient work. The Audit Manager and Chief Auditor oversee operations with the objective of targeting resources for the best outcomes. TRANSFORMATION STRATEGY 23. Good practice indicates that in order to innovate an organisation requires strong foundations which internal audit recommendations are designed to support. NET ZERO IMPLICATIONS 24. No issues arising from this report. BACKGROUND PAPERS 1. Public Sector Internal Audit Standards (PSIAS) (3rd edition March 2017) 2. Chartered Institute of Public Finance and Accountancy (CIPFA) Local Government Application Note for the United Kingdom Public Sector Internal Audit Standards (2nd edition February 2019) 3. Chartered Institute of Public Finance & Accountancy (CIPFA), Statement on the Role of the Head of Internal Audit in Public Service Organisations (2nd edition April 2019) 4. EAC Governance & Scrutiny Committee, 21 April 2022, Internal Audit Annual Report 2021/22 5. EAC Governance & Scrutiny Committee, 16 June 2022, External Audit Report on the Audit Dimensions and Best Value for the Year Ended 31 March 2022 22
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5 6. EAC Governance & Scrutiny Committee, 16 June 2022, Internal Audit Plan 2022/23 (Detail) APPENDICES Appendix 1: Internal Audit Assignments: 2013/14 to 2021/22 Eilidh Mackay Chief Auditor, East Ayrshire Council 16 August 2022 Person to Contact: Eilidh Mackay, Chief Auditor, eilidh.mackay@east-ayrshire.gov.uk Implementation Officers: Eilidh Mackay, Chief Auditor / Paul Davies, Audit Manager paul.davies@east-ayrshire.gov.uk 23
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6 Appendix 1 Internal Audit Assignments: 2013/14 to 2021/22 Year Assignment / Follow-Up Exercise Summary Assurance Level / Follow-Up % Score 2013/14 Support to working group to establish ARA Advisory to support governance, risk management and internal control arrangements. Advisory 1 April 2014 – ARA goes live 2014/15 Plant Hire Contract (coverage included ARA and other services) Objectives were to: • ensure that hires are awarded to the correct service provider in accordance with the framework agreement; • ensure that processes for managing plant on and off hire are rigidly controlled and properly recorded; and • ensure that the correct contractual prices are paid for plant hires provided in accordance with the framework terms & conditions. Reasonable 2014/15 ARA Inventory Inspections (unannounced visits) Objectives of the assignment were to: • verify the accuracy of inventory levels recorded within the store • report any areas for improvement identified, and • recommend actions to address areas for improvement. Reasonable 2014/15 ARA Profess Costing System The objectives of the assignment were to: • Consider the overall costing and financial reporting arrangements put in place for the Ayrshire Roads Alliance • Assess the status of implementation and roll-out of the PROFESS costing system, including the integration of inputs from the former East and South Ayrshire roads services • Consider whether the information needs of management Reasonable 24
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7 and stakeholders are being met by the current arrangements • Report any areas for improvement identified, and recommend actions to address areas for improvement 2015/16 TRIPS System Advisory Advisory to support governance, risk and internal control arrangement regarding the development of the established Transparent Roads Infrastructure Procurement Software (TRIPS) system used to manage the Roads Minor Works Framework Contract to support best value. Advisory 2016/17 Parking Income & Penalty Charge Notices (PCNs) The objective of the assignment was to: • review the systems for Parking-related income • report any areas for improvement identified, and • recommend actions for improvement. Reasonable 2016/17 ARA Profess Costing System – Follow-up To test implementation of the ten recommendations made in 2014/15. Score 67%. Six recommendations tested – four fully or sufficiently implemented and two not implemented. The four other recommendations were on hold pending completion of the definitive build of PROFESS RCM. 2016/17 Plant Hire – Follow-up To test implementation of four recommendations made in 2014/15. Score 75%. Three 25
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8 recommendations fully implemented and one partially implemented. 2016/17 ARA Inventory Inspections – Follow-up To test implementation of the five recommendations made in 2014/15. Score 60%. Three recommendations fully or sufficiently implemented; one partially and one not implemented. 2017/18 Performance Bonds The objectives of this audit assignment were to verify: • Policy and procedures accord with Scottish Government strategy and national guidance on best practice; • Corporate governance and reporting arrangements are fit for purpose and effectively applied; • Practical processes and supervisory controls are in place in ARA for implementing approved policy; • ARA’ s bond management is supported by effective partnership arrangements with third parties (e.g., with South Ayrshire Council; and with EAC’s Planning & Economic Development, Finance & ICT and Legal); • Bond values reflect application of the above and give sufficient budget to fund any necessary remedial work. Limited 2017/18 Use of Contractors The objectives of this audit assignment were to: • Establish the process for awarding roads works contracts. procured through the Transparent Roads Infrastructure Reasonable 26
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9 Procurement Software (TRIPS) • Ensure roads works are being awarded appropriately in line with Standing Orders Relating to Contracts and assess whether Best Value is being achieved. • Ensure adequate controls are in place with regards to processes for awarding works, payment of invoices and monitoring of contractor performance. 2017/18 Parking Income & PCNs – Follow-up To test implementation of the 13 recommendations made in 2016/17. Score 92%. Twelve recommendations fully or sufficiently implemented and one partially implemented. 2018/19 Girvan Harbour – office administration (unannounced visit) The objectives of this audit assignment were to: • understand the operation of Girvan Harbour and ensure that there are adequate arrangements in place to control income collected in respect of harbour operations • to identify areas for potential future audits. Limited 2018/19 ARA Payment Controls The aims and objectives of this audit assignment were to: • review the procedures in place for payment of contractors • verify that there are adequate controls in place to verify the work completed prior to approving invoices for payment. Sound 2018/19 Bridge Inspections The former EAC Depute Chief Executive (Safer Communities) with assistance from Internal Audit reviewed ARA-East’s arrangements for bridge inspection and reporting. Following this work, in 2019/20 Internal Audit undertook a full examination of ARA bridge inspection and reporting in both East and South Ayrshire. Advisory 27
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10 2018/19 Performance Bonds – Follow-up To test implementation of the two recommendations made in 2017/18. Score 100%. Both recommendations sufficiently implemented. 2018/19 Use of Contractors – Follow-up To test implementation of the two recommendations made in 2017/18. Score 100%. Both recommendations fully implemented. 2019/20 ARA Bridges – Follow- up To test implementation of the five recommendations made in 2018/19. Score 100%. All recommendations either fully or sufficiently implemented. 2019/20 ARA Girvan Harbour - Follow-up To test implementation of the five recommendations made in 2018/19. Score 100%. All recommendations either fully or sufficiently implemented. 2019/20 Ayrshire Roads Alliance: Road Bonds review of new processes The objectives of this audit assignment were to: • verify procedures in relation to roads bonds are adequate, have been updated to reflect the findings of previous audit work and have been fully implemented within the service, and • the audit will also seek to confirm that ARA’s internal review of the process, and scrutiny by external assessor (SGS Ltd), have verified control effectiveness; and that if necessary, procedures have been further revised to improve controls. Sound in most areas 2019/20 Ayrshire Roads Alliance: Bridge Inspections The objectives of this audit assignment were to: • Update the findings of 2018/19 work to reflect the undertaking and completion of the outsourced Principal Inspection programme and work done by ARA further to the Client Sound – South Reasonable – East 28
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11 Response agreed actions set out in the draft audit report and accompanying advisory note of 2018/19. 2020/21 ARA Roads Maintenance: materials & stores The objectives of this audit assignment were to: • Obtain assurance that the service has adequate arrangements in place to ensure proper control over the receiving, storing and issuing of materials and stores, and that these processes are operating efficiently and effectively. Reasonable 2021/22 ARA Roads Maintenance: materials & stores - Follow-up To test implementation of the five recommendations made in 2020/21. Score 100%. All recommendations fully implemented. 2021/22 Ayrshire Roads Alliance: Road Bonds review of new processes – Follow-Up To test implementation of the six recommendations made in 2019/20. Score 100%. All recommendations either fully or sufficiently implemented. 2021/22 Whistleblowing allegations – fact-finding Final report issued in 2021/22 to both Councils. N/A END 29
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 2 SEPTEMBER 2022 Report by the Head of Ayrshire Roads Alliance ______________________________________________________________ SUBJECT: ROADWORKS PROGRAMME 2022/23 ______________________________________________________________ PURPOSE OF REPORT 1. The purpose of this report is to advise the Joint Committee on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2022-2023. RECOMMENDATIONS 2. It is recommended that Joint Committee: (i) Notes the Ayrshire Roads Alliance works completed 2022/23, (ii) Otherwise, notes the contents of this Report. BACKGROUND 3. The budget allocation for East and South Ayrshire Councils Roads Investment Programme for FY 2022/23 can be seen in tables 1 and 2 below respectively. Programme Area Budget (£m) Carriageway Resurfacing 5.125 Footway Resurfacing 0.250 Street Lighting 0.230 Traffic & Road Safety 0.315 Structures (Bridges & Culverts) 3.000 Cycling, Walking & Safer Routes 0.778 Smarter Choices, Smarter Places 0.172 Sustrans 0.100 SPT 2.270 SFT 0.060 Car Parks 1.583 School Streets 0.100 EV Charging 0.100 Other Works 0.080 Total 14.163 Table 1: East Ayrshire Council Roads Investment Programme 2022/23 Agenda Item 5 30
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Programme Area Budget (£m) Carriageway & Footway Resurfacing 3.500 Structures (Bridges & Culverts) 0.840 Street Lighting 0.205 20mph Rural Villages 0.023 Traffic Signals 0.390 LED Replacement 0.232 Girvan Harbour 0.318 Slope Stabilisation 0.190 EV charging 0.100 Cycling, Walking & Safer Routes 0.718 Smarter Choices, Smarter Places 0.158 Sustrans 0.262 SFT 0.060 SPT 0.500 STTS 0.148 Total 7.664 Table 2: South Ayrshire Council Roads Investment Programme 2022/23 DETAIL 4. The programmes for FY 22/23 are contained within Appendices One and Two. Resurfacing 5. The roads improvement programmes for FY 22/23 commenced in April with some early improvement works completed. Significant work is ongoing at this time to design and programme this year’s works in tandem with managing our teams and contractors in completing this work. 7. As per previous years bids have been made for timber transport funding as part of this year’s road improvement programme with a confirmed award for South Ayrshire of £0.148m for two projects. No awards were made to East Ayrshire despite bids for 3 projects. Street Lighting 8. In addition to the lighting improvement and LED replacement programmes additional full lighting replacement works have been agreed in Prestwick and Girvan to replace some older installations and align with the appropriate BS5489 /EN 13201 lighting categories. 9. Long delay in procuring lighting columns - earliest delivery for 8m cols expected September. Contractors are also experiencing this issue. Post covid lockdown issue Electric Vehicle Infrastructure 31
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10. The electric vehicle charging infrastructure programme has been included within Appendix One and Two for South and East Ayrshire respectively, with the number of public chargers installed to date is included at Appendix 3. Work has been ongoing with SFT and Transport Scotland to explore public/private partnerships for public charging network.£120k has been awarded to ARA to develop a private public strategy with a draft to be submitted to SFT/TS by September 2022 on approval from both authorities. 11. EV @ New Cumnock Swimming Pool Commissioned 16 Aug 2022 Faulty New Cumnock charger – agreed that pillar will be replaced (funding identified). Date to be confirmed. Structures 12. Many of the bridge projects that we undertake require works to be undertaken within the watercourse and depending on what the works involve we often require a licence to be obtained. SEPA has 4 months to determine a licence application and they usually take this time. Other constraints, such as fish spawning season can also restrict when you can work in the watercourse. There are a number of projects where a CAR application is ready for submission but the inability to submit it to SEPA is likely to mean the project will incur delay. Where possible other projects that do not require a CAR Licence will be brought forward. 13. Land acquisition and/or access agreements are often required for bridge related projects and can cause delay to the projects. A number of projects are currently near tender ready but are being delayed due to land related issues. ARA are actively working with the Council’s Estates and Legal teams in all of these projects but land acquisition can be a very challenging and resource intense activity. Again, where possible, projects that do not require land acquisition or formal legal access agreements will be brought forward. 14. ARA hold a seat on the Coastal Adaptation Budget Group. Form and guidance for Coastal Councils to apply for a share of the £550,000 for 2022/23 was significantly progressed at the most recent budget group meeting. Traffic & Transportation 15. Agreement has been reached where necessary to roll grant funding provision into the new financial year to complete projects. The focus of these projects will continue to be improvements to our roads and infrastructure to improve journeys and increase safety measures where required. The Active Travel Strategy for East Ayrshire is complete and was presented to Cabinet on 15th June 2022 stakeholder re-engagement commenced – completion 30 Sept – to allow for school holidays .This followed a similar approach to the Active Travel Strategy development for South Ayrshire approved by South Ayrshire Council 8th March 2022. 32
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16. Road Safety Improvement Fund Cross boundary bid for £400,000 in total, with proposals including the installation of school gateway features at 10 schools (5 x EAC, 5 x SAC) along with installation of antiskid surfacing at problem locations 17. ARA have submitted a change control bid for an additional £30k to SCSP to cover costs of Hub website development – this has now been approved. 18. 36K awarded for 20mph assessment. 19. Hurlford Road, Riccarton scheme progressing – order in force 2 Sept 2022 POLICY/COMMUNITY PLANNING ISSUES 20. A well -maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 21. The matters referred to in this report contribute to the South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome of ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’ LEGAL IMPLICATIONS 22. By virtue of the relevant statutory provisions, principally detailed within the Roads (Scotland) Act 1984, the Council as local roads authority is required to manage and maintain all publicly adopted roads within its area other than those which are maintained and managed by the Scottish Ministers. HUMAN RESOURCES IMPLICATIONS 23. The work programmes have direct impact on human resources and the Alliance will ensure all works are suitably resourced to maintain satisfactory progress. EQUALITY IMPACT IMPLICATIONS 24. An equality impact assessment is not needed because the proposal does not have a differential impact on any of the protected characteristics. FINANCIAL IMPLICATIONS 25. The Ayrshire Roads Alliance will deliver the strategic and local services as stated in the Service Plan. The budget is provided by East Ayrshire Council, South Ayrshire Council, and other external organisations. Appropriate scrutiny arrangements are in place to manage these budgets. 33
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RISK IMPLICATIONS 26. The Ayrshire Roads Alliance Risk Register is reviewed and presented to very Joint Committee. 27. The Works Programmes, Service Plan and the Risk Register do not expose either Council to an increased risk as they have been developed from existing budgets and existing service commitment. TRANSFORMATION STRATEGY 28. This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. Maximum value for our communities; by ensuring the road network is maintained. BACKGROUND PAPERS East Ayrshire Council Cabinet Report – 2022/23 Roads Asset Management Plan – Investment and Programme - 16 March 2022 South Ayrshire Council Leadership Report Road Improvement Plan 2022/23 - 08 March 2022 LIST OF APPENDICES Appendix 1 - South Ayrshire Council Programme of Works 2022/23 Appendix 2 - East Ayrshire Council Programme of Works 2022/23 Appendix 3 – EV Infrastructure Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation Officer:Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 34
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Appendix 1 - South Ayrshire Council- Ayrshire Roads Alliance Carriageway Structural Maintenance Capital Programme over two years 2022/24 Works Carried Over From 2021 Route No Town Road Name Works Description Scheme Score Estimated Cost Comments Variance +/- Uncl Ayr Sannox View Full Length N/A £76,230 Complete Final Measure Uncl Ayr Viewfield Road Full length N/A £58,905 Complete Final Measure Uncl Ayr Hunters Avenue T Lights to Northfield N/A £129,150 Complete Final Measure Uncl Prestwick Kyle Street Full length N/A £54,180 Complete Final Measure Uncl Ayr Dalmilling Drive Full length N/A £71,904 Complete Final Measure Uncl Ayr Taylor Street Full Length N/A £109,141 Complete Final Measure Uncl Ayr Carrick Avenue Full Length N/A £100,947 Complete Final Measure Uncl Ayr St Phillans Avenue Full Length N/A £222,755 Complete Final Measure Uncl Ayr Southpark Road Full Length + fway works? N/A £125,364 Complete Final Measure A719 By Maybole Maidens Ayr North of Humeston N/A £98,572 Complete Final Measure B734 Old Dailly Barr Old Dailly Old Dailly to Penkill + N/A £108,000 Complete Final Measure 36
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drainage improvements B7035 By Girvan Glendoune Houdston Road (Coalpots) Braetoll South + S Power shut down N/A £100,500 Complete Final Measure Uncl Dailly Back Road Full Length N/A £107,646 Complete Final Measure Uncl Girvan Carrick Street Full Length N/A £44,499 Complete Final Measure Uncl Ayr Kersepark Footway Full length one side N/A £41,250 Complete Final Measure Uncl Ayr Arthur Street Footway Full N/A £26,186 programmed Final Measure B7023 Crosshill King Street Footway Shop side full length N/A £27,364 programmed C31 Crosshill Kirkmichael Road Footway By Community Centre N/A £8,250 programmed Uncl Girvan Hawthorn Drive Footway N/A £57,112 programmed Surface Dressing Works –Proposed 2023/24 U72 By Dundonald Crooks Full Length N/A U99 By Symington Dundonald Symington C32 to U98 Corraith N/A C115 By Tarbolton Parkmill Road Parkmill to C114 N/A C114 By Tarbolton Largie Road 2 sections N/A B744 By Tarbolton Tarbolton/Crosshands C114 to Auchinweet N/A 37
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C74 By Ayr Macnairston Road Macnairston to Lochfergus N/A C122 By Minishant School Road Full Length N/A C60 By Maybole Ladycross Full Length N/A C39 By Ayr Corton Road A77 to Equestrian Centre N/A C29 By Maybole North Water of Girvan - Maybole Road 30 mph Maybole south to U3 N/A U2 By Maybole Auchencross C29 to Railway Bridge N/A U25 By Dailly Delamford B741 to Hadyard Hill N/A U56 Girvan Golf Course Road Newton Kennedy Br. to Knockvalley Cottages N/A C102 By Kirkoswald Balvaird Full Length N/A Carriageway Resurfacing Works 2022/24 A719 By Tarbolton Failtoll Crossroads By Lilylaw Farm N/A £173,875 Complete Final Measure A759 Dundonald Bypass Road, Dundonald Auchans to Palmer Mount 61 £219,000 Complete Final Measure B730 By Symington B730 Tarbolton/Dundonald Dankeith to B751 Junction 53 £158,763 Complete Final Measure 38
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B730 By Dundonald B730 Bogend/A77(T) - Tarbolton Road/Dundonald, Dundonald Slough Bridge to Tarbolton Road Dundonald 53 £265,500 Complete Final Measure C92(C8) By Craigie Plewlands Road Full Length incl part C8 to A719 47 £139,040 programmed Uncl Troon Queens Drive Full Length 42 £35,640 programmed B744 By Tarbolton B744 Garden Street/Tarbolton - Council Boundary, Tarbolton From Barrmuirhill east to Auchinweet 69 £159,000 Complete Final Measure B743 By Mossblown Ayr / Mossblown? West from Brocklehill Farm 53 £271,250 programmed C115 By Tarbolton C115 Montgomerie Street/Tarbolton - C114 Jcn Sw Of Barhill, Mauchline From Fail Bridge westwards 50 £123,200 programmed C37 Auchincruive Barrackhall Gibbsyard TBC 48 £134,400 programmed Uncl Ayr Saltpans Road North from Glebe Road 46 £48,750 programmed Uncl Tarbolton Springfield Road Garden Street to No 50 46 £35,200 programmed Uncl Prestwick Morris Road Full Road 43 £34,320 programmed Uncl Ayr Green Street Waggon Road to Crown Street 42 £67,760 programmed Uncl Prestwick Craigie Street Full length 39 £11,638 programmed C74 By Ayr Macnairston Road C105 to B742 Junction 52 £92,960 programmed 39
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B744 By Annbank B744 Jcn At B742 N Of Annbank - B743, Annbank from B743 junction south- westwards 63 £120,000 Complete Final Measure B742 By Coylton B742 Council Boundary - A70/Hillhead, Coylton By Holebogs, S bend 59 £45,000 programmed B742 By Coylton B742 Council Boundary - A70/Hillhead, Coylton From A70 at Hillhead south to C21 Craigs Road junction 56 £57,000 programmed B744 Annbank Weston Avenue Craighall Way to 101 Weston Avenue 56 £70,875 programmed B742 By Coylton B742 A70 Hillhead - B744 Jcn N Of Annbank, Coylton From Meadowhead Depot entrance south-wards 55 £97,500 programmed B744 Annbank Weston Brae Full Length 53 £58,125 programmed B744 Annbank Browns Crescent Full Length 53 £28,125 programmed B742 By Coylton B742 A70 Hillhead - B744 Jcn N Of Annbank, Coylton Bridge of Coyle to C2 52 £190,500 programmed B744 By Annbank B744 Belston/A70 - Weston Avenue/Annbank, Ayr Auchincruive Junction to Glenview 52 £91,250 programmed U77 By Coylton Hole Road Full Length 46 £43,360 programmed Uncl Ayr Ellisland Square Full Length 42 £58,806 programmed Uncl Ayr Chapel Park Road Full Length 40 £53,319 programmed 40
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B742 By Maybole B742 Jcn Of A77(T) Ne Of Maybole - Council Boundary S Of Dalrymple, Maybole From B7045 junction westwards N/A £66,845 programmed A719 By Dunure A719 Smithy Bridge/Dunure - Croy Brae, Dunure By Humeston, Castlehill woods to Pennyglen 70 £93,800 programmed A719 By Dunure A719 Smithy Bridge/Dunure - Croy Brae, Dunure Cemetery to Drumshang 67 £182,000 programmed A719 By Maidens A719 Pennyglen/B7023 - Kirkoswald Road/Maidens, Maidens Morriston Farm to Jct Blawearie 56 £186,000 programmed A719 By Maidens A719 Turnberry Road/Maidens - Maidens Road/Maidens, Turnberry Maidens to Turnberry 56 £232,500 programmed B7023 Maybole Crosshill Road Full Length 56 £56,250 programmed B7023 Maybole St Cuthbert's Road Full Length 53 £28,125 programmed B7024 Maybole Alloway Road Redbrae to Bypass 51 £71,250 programmed C122 By Maybole C122 Gardenrose Path/Maybole - School Road/Minishant, Maybole School to new Bypass 50 £18,150 programmed 41
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C122 By Maybole C122 Gardenrose Path/Maybole - School Road/Minishant, Maybole Ladycross to new Bypass 50 £24,192 programmed B7023 Maybole Crosshill Road Full Length 56 £56,250 programmed B7023 Maybole Maybole Crosshill 30mph Maybole to jcn C58 72 £323,840 programmed A714 Barrhill Main Street Full Length 61 £148,800 programmed B7027 Barrhill Knowe road Jcn A714 to Dusk mill area. 58 £53,808 programmed B741 Dailly Girvan/Dailly Bargany 55 £105,840 programmed C29 Maybole North Water of Girvan/Maybole Road Wallacetown to Ruglen various locations 55 £136,125 programmed U52 Pinwherry Muck road Various TBC 52 £76,800 programmed C45 Ballantrae Heronsford Road A77- Laggan 48 £56,840 programmed U6 By Ballantrae Balkissock Full length 44 £101,482 programmed Footway Resurfacing Works 2022/24 Uncl Troon Fullarton Drive No 19 to No 37 30 £16,500 programmed B730 Dundonald Drybridge Road Bowling Green to Kilnford Dr 28 £14,500 programmed 42
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B730 Dundonald Drybridge Road Kilnford Drive to A759 28 £33,600 programmed C492 Troon Bentinck Drive No 97 to No 121 28 £20,000 programmed Uncl Prestwick Outdale Avenue F/path Sherwood Road side , both sides 30 £38,300 programmed C17 Tarbolton Westport Footway North side 28 £17,370 programmed B743 Mossblown Mauchline Road Fourways to Railway Bridge North side 28 £15,300 programmed Uncl Ayr Content Avenue South Side full length (College Side) 28 £8,400 programmed Uncl Mossblown Martin Avenue 28 £15,300 programmed Uncl Prestwick Hunters Avenue South from Heathfield Road, west side 23 £7,500 programmed Uncl Ayr Bellevue Crescent 34 £37,800 programmed Uncl Ayr Hawthorn Drive 30 £62,000 programmed B742 Annbank Weston Brae 28 £10,700 programmed Uncl Maidens Ardlochan Road 30 £20,000 programmed Uncl Maybole Hicks Avenue No 2 to No 94 30 £28,980 programmed Uncl Maybole Queens Terrace No 17 to No 39 + cway 28 £18,000 programmed 43
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see separate entry Uncl Maybole Kingcraig Avenue No 2 to No 32 + cway see separate entry 28 £22,800 programmed Uncl Ayr Lochpark slab replacement 23 £20,425 programmed C151 Dailly Woodside Both sides from Back St and Hadyard Terr 30 £20,400 programmed Uncl Dailly Church Crescent Odd number side full length 30 £16,000 programmed Uncl Crosshill Newton Street Church Side of road 30 £15,795 programmed Uncl Dailly Hadyard Terrace Inside footway + part outer section 28 £54,400 programmed TOTAL £6,928,827 South Ayrshire Council- Ayrshire Roads Alliance Lighting Programme 2022/23 Town Location Work Type No of columns Estimated Programme Cost Comments Variance +/- 44
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Ayr James Street and Area Carry forward from 2021/22 30 £62k On Site Ayr Auchendoon Crescent and various Service Roads No existing lighting 7 £17k programmed Ayr Dalmilling Road (Phase 2) 5th Core supplies 9 £15k programmed Ayr Sannox Road & Place (Phase 2) 5th Core supplies 8 £20k programmed Maybole Greenside (Phase 2) Concrete columns 9 £20k programmed Prestwick Mossbank Old steel columns and 5th Core supplies (ongoing section faults) 24 £50k On site Troon Barassiebank Lane (part), Muir Dr and Wallace Dr Concrete columns 14 £30k Complete Final Measure £214k South Ayrshire Council- Ayrshire Roads Alliance LED Lighting Programme 2022/23 Town Description Remaining Ayr - 192 45
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South Ayrshire Council- Ayrshire Roads Alliance Traffic and Transportation Programme 2022/23 Calculated Funding Totals Sub-Bid Match Detail Total Bids Project Description Comments Variance +/- SPT £39,000 Match £500,000 Access for All Review Coylton £400,000 Match Alloway to Burton Construction Tender Evaluation £11,000 Match Dundonald to Barrasie Link Ph1 Construction Design £50,000 No Match SQP Various Projects Design Sustrans – Places for Everyone £120,000 Match £262,543 Access for All Review Coylton Uncertainty Over Sustrans Bid 22/23 £100,000 Match Alloway to Burton Construction Uncertainty Over Sustrans Bid 22/23 £42,543 Match Dundonald to Barrasie Link Ph1 Construction Uncertainty Over Sustrans Bid 22/23 £0.00 No Match £0.00 Loans to Troon Railway Station New Bid depending on outcome of consultation/ public event Sustrans – Cycle £10,000 Direct Match £10,000 School Cycle Shelters 46
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Calculated Funding Totals Sub-Bid Match Detail Total Bids Project Description Comments Variance +/- Shelter Fund SCSP £158,150 Hub Match £158,150 Active Travel Hub Ayr Website Design SAC in Kind £0.00 - Active Travel Hub Ayr CWSR £41,000 Match £491,000 Access for All Review Coylton £250,000 Match Alloway to Burton Construction Tender evaluation £40,000 Match Signalisation B746 Kilmarnock Rd/Lang Rd/Commonwealt h Dr Junction On Site £50,000 Match Dundonald to Barrasie Link Ph1 Construction Scheme Design £10,000 Direct Match School Cycle Shelters CWSR £20,000 Hub Match HUB Match Station Rd Dunure £20,000 Hub Match Hub Match -TBC £20,000 Hub Match Hub Match -TBC £20,000 Hub Match Hub Match -TBC 47
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Calculated Funding Totals Sub-Bid Match Detail Total Bids Project Description Comments Variance +/- £20,000 Hub Match £100,000 Hub Match -TBC Developer Contribution £130,000 Match £130,000 Signalisation B746 Kilmarnock Rd/Lang Rd/Commonwealt h Dr Junction On Site Total £1,551,693 ARA New Signals £230,000 Match £200,000 Signalisation B746 Kilmarnock Rd/Lang Rd/Commonwealt h Dr Junction On Site Total £1,751,693 South Ayrshire Council-Ayrshire Roads Alliance Traffic and Transportation Signal Replacement 2022/23 Signal No Town Description Work Type Estimated Programmed Cost Comments Variance +/- SAS 15 Ayr Castlehill Rd/Chalmers Rd Junction Replacement £60,000 Design SA59 Ayr Whitletts Road/Craigie Rd Junction Replacement £50,000 Design 48
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SA17 Ayr Whitletts Rd/Mainholm Rd Junction Replacement £45,000 Design SAP1 Ayr Holmston Rd Pedestrian Crossing Replacement £35,000 Design Total £190,000 South Ayrshire Council - Ayrshire Roads Alliance Structures Capital Programme 2022/23 Description Work Type Estimated Programme Cost Comments Variance +/- A79-30 Victoria Bridge Joint Replacement and waterproofing £300,000 On Site A79-30 Victoria Bridge Concrete Repairs and Painting £490,571 On site £790,571 49
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Appendix 2 East Ayrshire Carriageway Structural Maintenance Programme 2022/23 ROAD LOCATION Estimated Cost Comment A713 South of Hollybush £168,750.00 On Site A713 Polnessan to Patna £150,000.00 Complete A71 Main Street Darvel £121,875.00 Programmed A70 Lugar Water Bridge to East Gateway £131,250.00 Complete A70 Carbello £103,125.00 Complete A719 Moscow £131,250.00 Complete A719 Rural Sections £131,250.00 Complete A735 U26 to past C7 Junction £159,375.00 Programmed B743 Strathaven Road Muirkirk 950m to South Lanarkshire Boundary £98,800.00 Programmed B7036 Barony Road Near Egger factory Entrance £93,750.00 Programmed C134 Rural Sections £51,200.00 Programmed C50 Ochiltree Various sections £89,600.00 On Site C6 Stewarton Various sections £89,600.00 Programmed C22 Coal Road From U730 to A70 £264,000.00 Programmed C23 Rigg Road from U730 to Railway Bridge £88,000.00 Programmed U730 Glenshamrock Road from B705 to C23 £240,000.00 Programmed U1 GalstonMoor Road U56 to A71 £160,000.00 Programmed U760 Dalcairnie Full Length £116,480.00 Programmed U26 Dunlop Full Length £48,000.00 Programmed U729 Glenmuir Road Logan Avenue to Loganhill Road £20,000.00 Programmed Ellis Street Kilmarnock Full Length £16,800.00 Programmed Howard Street Kilmarnock Full Length £71,400.00 Programmed Seaford Street Kilmarnock Full Length £112,200.00 Programmed Dundonald Road Kilmarnock Smillie Place to Seaford Street £123,200.00 Programmed Witchknowe Road Kilmarnock New Street to Witchknowe Avenue £9,350.00 Programmed Meiklewood Road Kilmarnock No1 to No 31 £28,050.00 Programmed Shortlees Crescent Kilmarnock Rathlin Avenue to Shortlees Road £37,400.00 Programmed Old Street Kilmarnock Academy Street to Campbell St £32,130.00 Programmed Kinlock Road Kilmarnock Full Length £36,371.50 Programmed Stoneyhill Avenue Kilmarnock Full Length £18,700.00 Programmed 51
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Turner Place Kilmarnock Full Length £27,200.00 Programmed Craufurdland Road Kilmarnock No87 to No145 £20,400.00 Programmed Old Mill Road kilmarnock Lawson Street to Saturrock Street £52,800.00 Programmed Grassyards Road Kilmarnock Kennedy Drive to C10 £52,800.00 Programmed Mansfield Road New Cumnock A76 to Top Corner/ Junction £255,200.00 Programmed Loch View New Cumnock Full Length £32,725.00 Programmed Mill of Shield Drongan B730 to Drumwhill Road £56,100.00 Complete Glencraig Street Drongan Lane Crescent to Hannaston Avenue £37,400.00 Complete Blaney Avenue Patna Full Length £28,050.00 Programmed Wallace Street Galston B7037 to Cross £11,900.00 Programmed Titchfield Street Galston Standalane to Orchrd Street £28,560.00 Complete Maxwood Road Galston Various Sections £34,000.00 Programmed Cessnock Road Hurlford Full Length £24,310.00 Complete Craigie Road Hurlford Full Length £59,840.00 Complete Blair Avenue Hurlford Full Length £88,825.00 Complete Crougar Road Crookedholm Full Length £58,905.00 Programmed Meadowside Crookedholm Full Length £6,375.00 Programmed High Street Newmilns Full Length £38,250.00 Programmed East Donnington Street Darvel Full Length £30,600.00 Programmed Burn Road Darvel Various Sections £74,800.00 Programmed Campbell Street Darvel Full Length £28,050.00 Programmed Patterson Terrace Darvel Full Length £21,505.00 Programmed Fleming Drive Stewarton Full Length £11,874.50 Programmed Lothian Road Stewarton Full Length £46,750.00 Programmed Victoria Way Stewarton Full Length £13,090.00 Programmed Cutsburn Road Stewarton Full Length £74,800.00 Programmed Irvine Road Kilmaurs Full Length £21,505.00 Programmed Newmill Road Dunlop Full Length £76,500.00 Programmed Middlefield Drive Muirkirk Full Length £14,450.00 Programmed Poole Avenue Ochiltree Full Length £5,950.00 Programmed Broom Cresent Ochiltree Remaining Length £12,750.00 Programmed Douglas Brown Avenue Ochiltree Full Length £12,750.00 Programmed Dalgleish Avenue Cumnock Full Length £26,350.00 Programmed McLymont Court Cumnock Full Length £24,480.00 Programmed Holland Crescent Cumnock Full Length £47,600.00 Programmed 52
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Appendix 2 East Ayrshire Footway Structural Maintenance Programme 2022/23 Section Street Name Location Environment Footway Material Length Average Width Treatment Area Cost New Cumnock Loch View Full Length Both Sides Residential Bituminous 300 2 New PCC Kerbs, reconstruct, HRA 600 £22,800 Patna Blaney Avenue No12 to Main Street Residential Bituminous 144 3.25 New PCC Kerbs, reconstruct, HRA 468 £14,976 Dalmellington Broomknowe No 33 to Gateside Road Residential Bituminous 106 1.8 New PCC Kerbs, reconstruct, HRA 191 £6,106 Tankard Car Park Cumnock Full Car Park £70,400.00 Programmed Ayr Road Car Park Cumnock Full Car Park £79,200.00 Programmed Elizabeth Crescent Cumnock Full Length £36,000.00 Complete Gemmel Avenue Cumnock Full Length £25,200.00 Complete C3 Barsminning Road Mauchline From Rail Bridge to U742 Mosshead Road £17,820.00 Complete Hughfield Road Mauchline Full Length £55,500.00 Programmed Carrick View Mauchline Full Length £41,250.00 Programmed Beechwood Road Mauchline Full Length £69,500.00 Programmed Jean Armour Drive Mauchline Full Length £112,500.00 Programmed Cairn Road Cumnock Various Sections £103,950.00 Complete Park Crescent Dalmellington Full Length £62,370.00 Complete Main Street Dalmellington Full Length £40,040.00 Programmed 53
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Ochiltree Broom Crescent No1 to Gallowlee Avenue Residential Bituminous 215 1.8 New PCC Kerbs, reconstruct, HRA 387 £12,384 Ochiltree Mill Street Coachhouse to A70 Residential Bituminous 200 2 New PCC Kerbs, reconstruct, HRA 400 £12,800 Kilmarnock Riverbank Place No3 to No 19 Residential Bituminous 50 1.8 New PCC Kerbs, reconstruct, HRA 90 £2,880 Kilmarnock Western Road Various Sections Residential PCC Slabs 970 2 New PCC Kerbs, reconstruct, HRA 1940 £62,080 Kilmarnock Sannox Road No1 to No31 Residential Granolithic 140 2 New PCC Kerbs, reconstruct, HRA 280 £8,960 Darvel Burn Road A71 to West Donington Street Residential Granolithic 70 1.8 New PCC Kerbs, reconstruct, HRA 126 £4,032 Darvel Ranolcoup Road A71 to Mair's Road Residential Granolithic 50 1.8 New PCC Kerbs, reconstruct, HRA 90 £2,880 Cumnock Hearth Road/Hearth Road Car Rd to Emry's Avenue Residential Bituminous 420 1.8 New PCC Kerbs, reconstruct, HRA 756 £24,192 Auchinleck Barbieston Road Talbot Drive to Church Street Residential Bituminous 320 1.8 New PCC Kerbs, reconstruct, HRA 576 £18,432 54
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Kilmaurs Sunnyside B751 to Yardside Residential Bituminous 175 2 New PCC Kerbs, reconstruct, HRA 350 £11,200 Stewarton Merrygreen Place Full Length One Side Residential Bituminous 450 1.8 New PCC Kerbs, reconstruct, HRA 810 £25,920 Stewarton Holm Street One Section Residential Bituminous 40 2 New PCC Kerbs, reconstruct, HRA 80 £2,560 Drongan Watson Terrace From Cul- De- Sac to Taiglum Place Residential Bituminous 70 1.8 New PCC Kerbs, reconstruct, HRA 126 £4,032 Drongan Taiglum Place Watson Terrace to lane Crescent Residential Bituminous 75 1.8 New PCC Kerbs, reconstruct, HRA 135 £4,320 Crosshouse Kilmarnock Road Playingfield Road to Gatehead Road Residential Bituminous 140 1.2 New PCC Kerbs, reconstruct, HRA 168 £5,376 £245,930 55
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APPENDIX 2: Environmental Improvement Programme Year Project Description of Works Benefit Estimated Cost 2020/21 Hayhill, by Drongan, Environmental Improvement Kerb, upgrade verge and form parking bay Improve environment in village and road safety by formalising parking area. £15,000 2021/22 Craigie Avenue, Kilmarnock Form Lay-by - street parking bays Improve environment and road safety by reducing on street parking problems. £15,000 Future Years Wellpark Crescent Kilmarnock, widen road. Re-kerb and widen over- run grassed area Improve environment and road safety by reducing on street parking problems. £7,000 Future Years Kilmarnock Rd Service Rd Crosshouse, widen road. Re-kerb and widen over- run grassed area Improve environment and road safety by reducing on street parking problems. £8,000 Future Years Hillcrest, Bellsbank, Dalmellington Parking Bays Form 6 No Off-Street parking bays Improve environment and safety by reducing on street parking problems. £15,000 Future Years North Hamilton Place Kilmarnock, parking bays. Additional Parking Area Improve environment and road safety by reducing on street parking problems. £8,000 Future Years Gateside Road, Galston, widen road. Re-kerb and widen over- run grassed area Improve environment and road safety by reducing on street parking problems. £7,000 57
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Appendix 2 Street Lighting Works Programme 2022/23 Lighting Capital Programme 2022/23 Town Location Work Type Estimated C/F Cost Comments Variance +/- Dalrymple Church Street Area Carry forward from 2021/22 On Site £45k Complete Kilmarnock Lomond Road Area Carry forward from 2021/22 on Site £15k Complete Darvel Glen Cres and Hutchison Dr Carry forward from 2021/22 £45k 95% Complete £105k Town Location Work Type Estimated Programme Cost Comments Variance +/- Hurlford Sherwood Road, Liffnock Avenue, Cessnock Ave, Cessnock Drive, Cessnock Rd 5th Core supplies and concrete columns £90k On site Kilmarnock Ayr Road, Service Road 5th Core supplies and concrete columns £30k Programmed Muirkirk Pagan Walk, Stoneyhill Avenue, Wardlaw Ave and Hawkshaw Terrace 5th Core supplies and concrete columns £70k On Site Dalrymple Barbieston Rd and Cedar Terrace 5th Core supplies and concrete columns £40k Programmed £214k 58
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LED Lighting Programme Update 2022/23 Town Lantern Amount Status Lantern Tender Delivery / start install Install complete by New Cumnock & Dalmellington 766 Complete Patna & Dalrymple 563 Complete Mauchline,Sorn & Catrine 957 Complete Ochiltree & Drongan 562 Complete Auchinleck & Cumnock 1535 95% complete Mar-22 Irvine Valley (including Hurlford & Crookedholm) 1860 Complete Kilmarnock South (including Crosshouse, Gatehead & Knockentiber) 2300 complete Mar-22 Kilmarnock - North East 1135 Lightways Contractor – started Feb 2022 July-Aug 21 Dec-21 90% Complete Kilmarnock - North West 1850 95 July-Aug 21 Sep-21 On Site Kilmarnock - Central 1400 On site Aug-22 East Ayrshire - Decorative 350 1st stage in progress ( 30% complete), 2nd stage tender to be issued Aug-22 Logan, Lugar, Cronberry & Muirkirk 390 Tender to be issued Feb-23 Stewarton, Kilmaurs, Fenwick, Dunlop & Lugton 1420 Tender to be issued Mar-23 Current Status Programme completed conversions to date 8,402 Replacement programme 78% complete Overall LED units completed 13,986 LEDs now 82% of total EAC inventory LED Programme Funded Replacement Works 59
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During our design works for our LED conversions, we have identified a number of older installations in East Ayrshire where it is not practicable to simply replace the existing discharge lighting with LED lanterns. Consequently we propose full lighting replacement projects for the following locations funded from the LED replacement budget. Town Location Estimated Cost Fenwick Glebe Terrace £20k Mansheugh Road £35k Skernieland Rd Area £30k Galston Orchard Street £35k Kilmarnock Ellisland Drive Area £45k Gibson Street, Stevenson Street, Carmel Avenue Area £110k Glasgow Road, B7038 £70k Greenan Road, Dunure Rd, Wilson Avenue, Melville St Area £120k Samson Avenue and Linfern Avenue Area £95k Woodstock Street Area £50k Stewarton Clerkland Road Area £70k Total £680k 60
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APPENDIX 2: Bridge and Culvert Strengthening Programme Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Estimate Future Years 2023/2024 & beyond Bridge Strengthening and Replacement U22/10 Burnfoot Bridge, near Darvel Replacement – Near tender ready. Land acquisition outstanding £444,000 C127/10 Low Ashyard Bridge Infilling of bridge by Historical Railways Estate. EAC part contribution £5,000 £180,000 U26/10 West Clerkland Bridge, near Stewarton Replacement – currently closed to traffic; near tender ready. CPO required to obtain land acquisition. Construction likely to be in future year programme £12,000 £300,000 B730/10 Littlemill Bridge, near Rankinston Replacement - near tender ready; land acquisition to be concluded; construction likely to be in future year programme £6,000 £720,000 A71/280/C8 0 Mathews Burn Culvert, West Donnington St, Darvel Replace section of culvert below West Donnington Street; design on going and near tender ready, land acquisition to be concluded. £5,000 £144,000 B713 B713 Road Slip south of Sorn Detailed design and construct sheet piled wall £312,000 B705 B705 Road Slip centre of Catrine Detailed design £18,000 £720,000 B705 B705 Road Slip north of Catrine Detailed design £18,000 £360,000 Various Investigative works Topographical surveys, paint surveys, etc £6,000 £6,000 C108/00/C4 4 Gateside Farm Culvert Replacement with box culvert units – contract awarded – start March 2022 Completion end of May £102,000 A735/130/C Gills Burn Culvert, Dunlop Part deck replacement and Retaining Wall Repairs - design in 2022/23 and £10,000 £180,000 61
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58 construction in future year programme 62
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Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Estimate Future Years 2023/2024 & beyond U45/10 Kirkland Bridge, Springside Replacement of boundary bridge - North Ayrshire Council is lead authority. East Ayrshire Council funding 50% in 2022/23 £54,000 U751/10 Crossflats Bridge Replacement – design by consultant £60,000 £390,000 U760/00/C9 3 Glenhead Culvert Replacement £42,000 U740/10 Barbieston Bridge Boundary Bridge Replacement – design by consultant £24,000 £600,000 Cessnock Ave, Hurlford Retaining Wall replacement works on site. £36,000 U44/10 Bruntland Bridge Strengthen and refurbish £24,000 £300,000 Upgrade Works identified from inspections B705/10/C 91 Cowan Place Culvert, Catrine Masonry repairs/scour repairs £24,000 B705/20 Shellies Bridge, Catrine Scour repairs; masonry training wall repairs and culvert extension – Consultant appointed to undertake design & works ongoing; land acquisition required. Construction in future year programme £6,000 £144,000 A71/300 Priestland Bridge Retaining Wall strengthening – finalise design, conclude land acquisition/servitude and construct.Tender evaluation. £120,000 U764/10 Glenmuir Bridge Scour repairs £42,000 A70/130/W 31 Thornwood Wall, Lugar Replacement - Consultant appointed to undertake design which is ongoing; land acquisition required. Construction in future year programme £6,000 £360,000 Queens Crescent, Newmilns Replace riverbank retaining wall.tender being evaluated. £325,000 Galston to Newmilns Cyclepath River realignment works – additional rock armour works.Works Complete £72,000 63
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B741 Coal Glen Embankment Slip, near Dalmellington Ground investigation complete. Consultant finalizing design & tender package. Land acquisition required. Construction potentially in 2022/23. £24,000 £360,000 64
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Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Estimate Future Years 2023/2024 & beyond A713/60/C6 1 Polnessan Upper Bridge Extension of culvert. Design and land acquisition in 2022/23. Construction in future year programme. £24,000 £180,000 C90/35/CG0 2 Cattle Grid Replacement of cattle grid and bypass improvement.. Tender ready. Est £30,000 Funded by WF developer A736/60/C8 4 Lochridge Culvert Masonry and drainage repairs £60,000 F/LUGA/10 Logan to Park Terrace Footbridge, Lugar Replacement of footbridge deck.on refurbished abutments. Consultant design ongoing £150,000 B705/20/C6 8 Smithy’s Culvert, near Catrine Replace with box units - future year programme £84,000 B741/40/C7 9 Polmathburn Bridge, near Dalmellington Replace damaged deck slabs - future year programme £90,000 A71 Dundonald Rd Bridge Refurbish – replace expansion joints, waterproofing, drainage, surfacing – design. Construction in future year programme. £36,000 £1,200,000 A71 Riccarton Viaduct Refurbish – paint, replace expansion joints, waterproofing, drainage, surfacing – design. Construction in future year programme. £36,000 £1,440,000 A71 River Irvine Bridge Refurbish – paint, replace expansion joints, waterproofing, drainage, surfacing - design. Construction in future year programme. £36,000 £2,040,000 B741/50 Nith Lodge Bridge Replacement. Appoint consultant for design and construction in future year £54,000 £480,000 Annick Water, Stewarton Replacement of collapsing gabion training wall. Detailed design by consultant and construction £378,000 U/LOGA/10 Old Lugar Bridge Strengthening, masonry repairs and scour protection £300,000 C129/30 Chapeltoun Bridge Masonry repairs, Parapet heightening and scour protection 90% Complete. £120,000 65
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C85/10 Fenwick Bridge Masonry refurbishment £24,000 £150,000 66
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Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Estimate Future Years 2023/2024 & beyond B7036/10 Lugar Bridge, Ochiltree Major refurbishment – design in FY 2022/23, construction in future year £24,000 £840,000 U720/20 Lane Burn Bridge Masonry refurbishment 90% Complete. £70,000 U/KMCK/20 West Shaw Street Bridge Strengthen and Refurbishment £600,000 C135/20 Avon Bridge Masonry and scour repairs £36,000 U736/10/C65 Sykeside Bridge Scour repair £24,000 U729/00/C64 Hayhiolm Bridge Masonry and Scour repairs £36,000 U729/00/C71 Barry Burn Culvert Masonry and Scour repairs £36,000 U730/00/C37 Culvert Masonry and Scour repairs £36,000 C36/10 Nith Bridge Masonry parapet rebuild and repairs to commence end of August 2022 £60,000 £60,000 A70/100 Gatehouse Bridge Parapet heighten, scour repairs & masonry repairs £24,000 £180,000 A70/110/C46 Rose Burn Bridge Masonry and scour repairs £24,000 £120,000 Broomknowe Retaining Wall Design in 2022/23, construction in future years £24,000 £150,000 W/MUIR/20 Muirkirk Shops Retaining Wall Design in 2022/23, construction in future years £24,000 £150,000 Parapet Upgrades A70/70 Burnock Bridge, Ochiltree Parapet and other masonry repairs £216,000 A713/90 Dunaskin Bridge, Waterside Widening to create footway and replace both masonry parapets - design ongoing. £70,000 A735/20 Victoria Bridge, Kilmarnock Site works ongoing re replacement of substandard vehicle parapets; deck expansion joints and paint superstructure, waterproofing and resurfacing.Works Substantially complete £570,000 67
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B743/80 Cleuch Bridge, Sorn Upgrade of parapets and install footway £90,000 68
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Structure Reference Structure Name Proposed Works Revised Estimate of Projects C/F into 2022/23 Estimate of new projects for 2022/23 Estimate Future Years 2023/2024 & beyond A713/70/C53 Drumgrange Bridge Upgrade of parapets, masonry repairs – works ongoing £6,000 C134/10 Ranoldcoup Bridge, Darvel Masonry repairs and heighten parapets £24,000 £240,000 £48,000 B769/40 Corsehill Mill Bridge Parapet replacement – design in FY 2021/22 £12,000 £150,000 B7082/10 Townhead Bridge Parapet replacement £150,000 B743/135/C5 0 Beacon Hill Culvert Headwall Repairs £36,000 W/NCUMN/1 0 Burnside Retaining Wall Replacement £36,000 U8/00/C8 Hendryton Burn Culvert Scour and masonry repairs works on site. £48,000 Rail Incursion C23/10 Rigg Road Rail Bridge, Cumnock Safety fencing - future year programme £20,000 Non ARA Council Footbridges Various sites Design, investigation £120,000 £120,000 F/HURL/10 Portland Brae Footbridge Load Assessment, paint and replace concrete planks £230,000 F/CATR/20 Institute Ave Footbridge, Catrine Refurbishment £72,000 Principal Inspections Various Principal Inspections of bridge stock by consultant and in-house staff £216,000 TOTAL £3,037,000 £3,000,000 £12,434,000 69
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TOTAL (Estimated Carry Forward + new allocation) £6.037m 70
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APPENDIX 2: Traffic, Transportation and Road Safety Programmes 2022/23 (i) Road Safety Programme (ii) Safer Neighbourhoods Town Location Proposed Scheme Mauchline Cowgate Traffic management review Kilmarnock Prestwick Place, Fardalehill Traffic management Kilmarnock Sutherland Drive Traffic calming Galston Cessnock Road at Bowling Club Pedestrian build-out Town/Route Location Proposed Scheme Hurlford A71/B7073 roundabout AIP junction assessment Kilmarnock Hurlford Road 30mph speed limit extension Auchinleck Barony Road Speed Limit extension and gateway improvements Dalmellington High Main Street, Churchill, Knowehead Road safety improvements B742 Dalrymple B742 gateway entrance to Dalrymple Enhanced gateway features including vehicle activated sign B7034 Hollybush Hollybush 30mph speed limit A713 Waterside Waterside 50mph speed limit Auchinleck Various Waiting restriction amendments Lugton Dunlop Road Speed limit signing improvements Galston Brewland Street Extension of 30mph speed limit Kilmarnock A71 Campbell St off slip Signalisation assessment Kilmarnock A71 West of Bellfield I/C Road safety signing Stewarton Dunlop Road Pedestrian Refuge 71
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Mauchline Mansfield Road Traffic management review Stewarton Various roads 20mph speed limit orders amendments Kilmarnock Whatriggs Road 20mph speed limit amendments Cumnock Glaisnock Road Possible speed reduction measures Kilmarnock Foregate Square Permanent pedestrianisation scheme Various Various locations Vehicle activated signs upgrade (iii) Rural Route Action Plans Route Proposed Scheme B778 B778 Fenwick to Stewarton Route Study (iv) Cycling, Walking and Safer Streets (CWSS) Town Location Proposed Scheme Crosshouse/Kilmarnock B7038 Kilmarnock to Crosshouse Cycle route between Fardalehill and Crosshouse via hospital Crookedholm Grougar Road Grougar Rd localised road widening and pedestrian crossing facility Fenwick Kirkton Rd/Main St – Fenwick PS Pedestrian improvements/school street investigation Dunlop A735 Lugton Road Pedestrian crossing improvements Dalrymple B742 Barbieston Road Traffic calming and pedestrian crossing facilities Mauchline Loudoun Street Pedestrian crossing assessment Kilmaurs Main Street Improved pedestrian facilities Crosshouse Crosshouse-Dundonald Cycle route feasibility study Cumnock Netherthird School Streets Project Newmilns Loudoun Road Pedestrian Crossing Investigation Crosshouse B751 Gatehead Road Pedestrian Crossing Installation Kilmarnock Kilmaurs Rd at Hillhead PS Pedestrian Crossing Installation Darvel East Main St/Murdoch Road Junction sightline improvement 72
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Various Various locations Cycle and scooter parking at schools and other locations (v) Strathclyde Partnership for Transport (SPT) Location Project Kilmarnock Phase 3 refurbishment of Kilmarnock bus station to upgrade concourse and stance areas. Kilmarnock Glasgow Road bus park & ride Fenwick Footway improvements for access to X77 bus service (vi) SUSTRANS Location Project Hurlford Hurlford Street Design Project N/A East Ayrshire Active Travel Strategy 73
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Appendix 3 EV Chargers EAST AYRSHIRE PUBLIC CHARGERS CYC Ref Type Make Location Replacement Cost 51171 7kw eVolt Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU £8,000 51210 22kw eVolt Foregate Car Park, James Shaw Crescent, Kilmarnock, KA1 1LU £9,000 50821 22kw eVolt Multi Storey Car Park, Kilmarnock, KA1 1LU £9,000 51324 22kw eVolt Titchfield Street Car Park, Kilmarnock, KA1 1PH £9,000 52474 22kw eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU £9,000 52470 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU £30,000 52471 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU £30,000 52472 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU £30,000 52473 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU £30,000 52020 Rapid eVolt East George Street Car Park, Kilmarnock, KA1 1GB £30,000 52021 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB £8,000 52022 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB £8,000 52023 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB £8,000 51233 22kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU £9,000 52035 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU £8,000 52036 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU £8,000 52037 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU £8,000 52026 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ £8,000 52027 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ £8,000 52028 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ £8,000 52025 Rapid eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ £30,000 50819 22kw eVolt Beechwood Avenue Car Park, Beechwood Avenue, Auchinleck, KA18 2AW £9,000 51170 Rapid eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL £30,000 50507 22kw eVolt Avenue Square Car Park, Stewarton, KA3 5AP £9,000 50815 Rapid eVolt Castle Car Park, New Cumnock, KA18 4AR £30,000 52024 Rapid eVolt Ranouldcoup Road, Darvel, KA17 0JU £30,000 52042 Rapid eVolt Loudoun Street Car Park, Mauchline, KA5 5BE £30,000 52018 Rapid eVolt Tanyard Car Park, Cumnock, KA18 1BG £30,000 74
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52034 22kw eVolt Glaisnock Street Car Park, Cumnock, KA18 1JS £9,000 52017 Rapid eVolt Mill Bank Car Park, Mill Bank, Cumnock, KA18 1AB £30,000 52039 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY £8,000 52040 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY £8,000 52041 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY £8,000 51792 22kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH £9,000 52966 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL £8,000 52967 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL £8,000 52968 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL £8,000 52972 7kw eVolt Saint Germain Street Car Park, Catrine, KA5 6RQ £8,000 52969 22kw eVolt Dean Castle Country Park, Dean Road, Kilmarnock, KA3 1XB £9,000 52970 7kw eVolt Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ £8,000 52971 7kw eVolt Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ £8,000 52953 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ £8,000 52954 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ £8,000 52955 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ £8,000 52956 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH £8,000 52957 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH £8,000 52958 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH £8,000 52965 22kw eVolt Morton Place Car Park, Morton Place, Kilmarnock, KA1 2AY £9,000 52962 Rapid eVolt Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU £30,000 52963 22kw eVolt Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU £9,000 53080 7kw eVolt Netherthird Community Centre, 65 Ryderston Drive, Cumnock, KA18 3AR £8,000 53778 Rapid eVolt Main Street Car Park, Muirkirk £30,000 53775 22kw eVolt Rose Reilly Sports Centre, Stewarton £9,000 53776 7kw eVolt Standalane Car Park, Stewarton £8,000 60786 7kW eVolt Academy Street, Hurlford £8,000 Awaiting commissioning 22kW eVolt Drongan Centre car park, Mill of Shield Road £9,000 Awaiting commissioning 22kW eVolt Carnshalloch Avenue car park, Patna £9,000 Awaiting commissioning 22kW eVolt New Cumnock Outdoor Swimming Pool car park £9,000 Awaiting commissioning 22kW eVolt Gatehead Road car park, Crosshouse £9,000 Awaiting commissioning 7kW eVolt Queen Street car park, Kilmarnock £8,000 Awaiting commissioning 7kW eVolt Morton Place car park, Kilmarnock £8,000 75
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Awaiting commissioning 7kW eVolt Morton Place car park, Kilmarnock £8,000 Awaiting commissioning 7kW eVolt Morton Place car park, Kilmarnock £8,000 Awaiting programme of works 7kW eVolt Brown's Road car park, Newmilns £8,000 EAST AYRSHIRE FLEET CHARGERS CYC Ref Type Man. Location £9,000 52043 22kw eVolt Transport Depot, Crookedholm £8,000 52044 7kw eVolt Transport Depot, Crookedholm £8,000 52045 7kw eVolt Transport Depot, Crookedholm £8,000 52046 22kw eVolt Cleansing Depot, Western Road, Kilmarnock £9,000 52047 7kw eVolt Cleansing Depot, Western Road, Kilmarnock £8,000 52048 7kw eVolt Cleansing Depot, Western Road, Kilmarnock £8,000 51897 7kw eVolt Holmquarry House, Kilmarnock £8,000 51914 7kw eVolt Holmquarry House, Kilmarnock £8,000 51881 7kw eVolt Croft Street, Kilmarnock £8,000 51882 7kw eVolt Croft Street, Kilmarnock £8,000 51883 7kw eVolt Croft Street, Kilmarnock £8,000 52964 Rapid eVolt Croft Street, Kilmarnock £30,000 52950 7kw eVolt Strand Street, Kilmarnock £8,000 52951 7kw eVolt Strand Street, Kilmarnock £8,000 52952 7kw eVolt Strand Street, Kilmarnock £8,000 Awaiting commissioning 7kw eVolt Holmquarry House, Kilmarnock £8,000 Awaiting commissioning 7kw eVolt Holmquarry House, Kilmarnock £8,000 Awaiting commissioning 7kw eVolt Holmquarry House, Kilmarnock £8,000 Awaiting commissioning 7kw eVolt Ayr Road Council Depot, Cumnock £8,000 Awaiting commissioning 7kw eVolt Ayr Road Council Depot, Cumnock £8,000 Awaiting commissioning 7kw eVolt Ayr Road Council Depot, Cumnock £8,000 Awaiting programme of works 22kW eVolt Croft Street, Kilmarnock £9,000 Awaiting programme of works 7kW eVolt New Cumnock Community Hospital car park £8,000 Awaiting programme of works 7kW eVolt New Cumnock Community Hospital car park £8,000 76
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SOUTH AYRSHIRE CHARGERS CYC Ref Type Make Location 51930 7kw eVolt Barns Crescent Car Park, Ayr, KA7 2BW £8,000 51793 7kw eVolt Mill Brae Car Park, Ayr, KA7 2HU £8,000 51535 Rapid eVolt Burns Statue Square, Ayr, KA7 UT £30,000 52029 22kw eVolt Belleisle Park, Ayr, KA7 4BN £9,000 52030 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT £8,000 52031 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT £8,000 52032 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT £8,000 51325 22kw eVolt Cromwell Road Car Park, Ayr, KA7 1DY £9,000 50818 22kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW £9,000 50817 22kw eVolt Jubilee Road, Troon Swimming Pool, Troon, KA10 6XQ £9,000 50290 22kw eVolt South Beach Road Car Park, Troon, KA10 6EF £9,000 52033 22kw eVolt Girvan Harbour, Girvan, KA26 9AG £9,000 50816 Rapid eVolt Girvan Harbour, Girvan, KA26 9AG £30,000 52038 22kw eVolt Harbour Road Car Park, Maidens, KA26 9NR £9,000 52019 Rapid eVolt The Vennel, Ballantrae, KA26 0NH £30,000 52975 Rapid eVolt Mill Brae Car Park, Ayr, KA7 2HU £30,000 52974 7kw eVolt New Road Car Park, New Road, Ayr, KA8 8HE £8,000 52973 Rapid eVolt New Road Car Park, New Road, Ayr, KA8 8HE £30,000 52959 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW £8,000 52960 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW £8,000 52961 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW £8,000 53555 Rapid eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW £30,000 52976 Rapid eVolt Coylton Activity Centre, Hole Road, Coylton, KA6 6JL £30,000 53774 Rapid eVolt Academy Street, Troon £30,000 53773 Rapid eVolt Lodge Road Car Park, Turnberry £30,000 53777 22kw eVolt Burnside Road, Monkton £9,000 Awaiting commissioning 22kw eVolt Dailly Activity Centre, Victory Crescent, Dailly £9,000 Awaiting commissioning 22kw eVolt Inches Close car park, Maybole £9,000 77
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Awaiting commissioning 22kw eVolt Tarbolton Community Campus car park, Tarbolton £9,000 Awaiting commissioning 22kw eVolt Dundonald Primary School car park, Dundonald £9,000 Awaiting commissioning 22kw eVolt Mossblown Activity Centre car park, Mossblown £9,000 Awaiting commissioning 22kw eVolt Kirkoswald Main Street car park, Kirkoswald £9,000 Awaiting commissioning 7kW eVolt Chalmers Arcade car park, Girvan £8,000 Awaiting commissioning 7kW eVolt Chalmers Arcade car park, Girvan £8,000 Awaiting commissioning 7kW eVolt Chalmers Arcade car park, Girvan £8,000 Awaiting programme of works 22kW eVolt Barrhill Community car park, Main Street, Barrhill £9,000 78
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE Date: September 2022 Report by the Head of Roads - Ayrshire Roads Alliance _____________________________________________________________ WINTER SERVICE REVIEW PROGRESS REPORT ______________________________________________________________ PURPOSE OF REPORT 1. The purpose of this Report is to provide the Joint Committee a Review of the Winter Service for 21/22. RECOMMENDATIONS 2. The Committee is recommended to: (i) Note improvements introduced for 2021/22 Winter Season (ii) Note winter and other emergencies funding levels in relation to current levels of service. BACKGROUND 3. A comprehensive review of winter maintenance was carried out prior to last winter. For context, we experienced an average winter with some sub-zero temperatures during the month of February ’22. The combined figures for winter 21/22 across both East Ayrshire and South Ayrshire are noted below: Year Salt Used (t) Treatment Runs 2021/22 11,689 2,299 2020/21 17,647 3,016 2019/20 14,390 2,676 2018/19 14,989 2,873 Proposed Winter Service Improvements 4. From gritting routes being established in 1996, they have only been fully reviewed once in that time. SAC existing Priority 1 gritting routes treat 507.63km (43.12%) of the overall public road network of 1177.30km. However, 442.11km (37.55%) of the public road network is travelled as part of a Priority 1 gritting operation. EAC existing Priority 1 gritting routes treat 563.88 km (46.29%) of the overall public road network of 1,218.11km. However, 347.40km (28.52%) of the public road network is travelled as part of a Priority 1 gritting operation. Agenda Item 6 79
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5. Last winter the Ayrshire Roads Alliance (ARA) proposed to undertake a gritting route optimisation exercise to optimise our current gritting routes to ensure that they are efficient and effective. We were unable to achieve this exercise and propose to undertake this during winter 22/23. This includes; Route Design Consultancy, Software Licensing, Training, and producing Support Packs. From this investment, ARA can optimise all gritting routes this year and in future years. This improvement is being funded from existing budgets. The costs to enable the aforementioned optimisation process for P1 routes will be in the region of £41k. 6. Prior to winter 20/21 a list of ‘wet spot’ locations was identified with associated risk assessments to determine appropriate mitigation measures. In accordance with the Risk Register planned maintenance and improvement drainage works were programmed to alleviate the risk from the public network. Our operational depots worked together with drainage contractors throughout 20/21 targeting these issues made great progress reducing this list of wet spots prior to winter of 21/22 commencing. We have now addressed the wet spots and can confirm we no longer have drainage issues outstanding which would cause wet spots across our network during winter months. There will remain however, areas of run off from fields which the ARA ensure are blasted with salt in times of freezing temperatures. In addition, there is no protocol for the provision of ‘ice’ signs at known hazardous locations. This may expose the Council to potential litigation challenges. ARA reviewed our network in line with historical data and placed ice signs in known hazard locations. 7. Extensive works have been carried out to improve the winter information we publish on the Ayrshire Roads Alliance website and current Winter Service Plan. Following feedback from stakeholders, who identified that the winter information the Ayrshire Roads Alliance previously provided was not easily identifiable, in particular the level of detail that could identify if a road was on an established gritting route, was not easy to find. The Ayrshire Roads Alliance, on behalf of East and South Ayrshire Council, appointed an external contractor TrueView Visuals, to develop and improve digital information relating to winter gritting and grit bins, this resulted in the development of Gritter Tracking. 8. Gritter Tracking, tracks the position of gritters operating within East and South Ayrshire, in real time, and can be accessed from any digital device. This provides: • details of out of hours winter service vehicle operations • gritting information which is stored for 10hrs • details of when a grit bin was last filled • opportunity for the public to request that a grit bin is filled • details of all streets on Priority 1 (P1) gritting routes 9. The treatment of the footway routes across ARA network involves assistance from others. As well as ARA internal Roads Maintenance Unit, EAC Outdoor Services and Private Contractors in East Ayrshire are also on hand to assist 80
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with salt spreading and brine treatments. This has being reviewed for 2021/22 to ensure our Footway Treatment Routes remain fit for purpose and will continue to be reviewed for 2022/23. ARA are in the process of procuring a suitable contractor for winter 2022/23. 10. Grit bins are placed across the network and historically were uplifted and returned to the roads depots. However, this was considered operationally resource demanding and not necessary. Grit Bins now remain on site throughout the entire year. During the winter of 21/22 the ARA monitored grit bins that could be subject to acts of vandalism and theft. From this we found a very small amount of bins were vandalised and others being used as rubbish bins. None were stolen. From the review, we have agree the option to leave on site remains fit for purpose. 11. Grit Bin/Community Grit Bin locations are published on the ARA website. ARA will include site specific bin location plans on the Council's website. Using postcode information, members of the public can find their nearest grit bin. Grit bin request forms have been improved to ensure uniformity across SAC and EAC and to allow ease of use by residents highlighting mandatory fields where ARA Engineers can make a quicker decision/response for the resident. The website also now has the ability to request a grit bin to be filled. 12. The treatment decision process is defined within the approved Winter Plan. The existing process has proved to work well during periods of adverse weather conditions. This process has been reviewed following Winter 21/22 to determine that it is still fit for purpose. During Winter 21/22 the ARA had 2no. Winter Controllers (WC) on each week over the Winter Period, one for East Ayrshire Council and one for South Ayrshire Council. However during Nov ‘21 to Feb ’22, some decisions were made by one WC across ARA. This proved to be a more efficient and cost effective way to manage the winter decision making process, reducing the time taken to make decision across both local authorities, which in turn allows the Winter Supervisors to programme the next day’s programme of works more timeously. We have 3 experienced and trained WC’s for winter 22/23, who will deliver the winter decisions across ARA for all 6 domains on a rota basis of one week on and two week’s off. 13. Previously the Gritting regime allowed for 24/7 gritting treatments. A review of gritting treatment hours was carried out in 20/21 and treatments were reduced between the hours of 2200hrs and 0500hrs Mon-Sun only, however in extreme conditions and where the forecast merited action, treatments were actioned during these times. We continued with 24/7 standby cover. There is little benefit and high cost associated with treating roads when traffic is minimal, to be fully effective, de-icing requires the actions of vehicles to aid dispersal and to break up snow and ice. ARA highlighted the clear advantage for savings which could be found as shown under Item 3 above with the reduction in used salt and treatment runs. 81
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The Winter Controllers actioned treatments out with the hours of 2200hrs- 0500hrs where the forecast allowed. Comparison of the number of treatment runs has been reviewed over the last 2 winters: 2020/21 2021/22 642 371 14. With regards de-icing materials, we currently use 6mm Rock Salt (10mm Rock Salt uncovered) for our Carriageway treatments and brine for footway routes in Kilmarnock Town Centre. A review of de-icing materials was carried out in winter 19/20 to consider pre-wetted and brine on our carriageway routes. ARA and Transerv worked well together and ARA utilised their Specialised Brine tanks within their depot in Ayr. ARA trialled an 18t Pre-wet and Brine vehicle from an External Contractor which proved to show a small profit, however due to it not being utilised until December ’19 we did not reap the full benefits for the entire winter. We hope to procure another pre-wet and brine vehicle for winter 22/23. We will trial one route from our Meadowhead Depot. Efficiency and cost of this process will be monitored throughout winter to determine savings for future winters. 15. The Winter Service Plan is issued and made available to an agreed distribution list (2.3.1 in the Plan). This document will be reviewed and updated annually prior to winter commencing in October to include revisions/changes to the service delivery. POLICY/COMMUNITY PLAN IMPLICATIONS Communication 16. Winter Controller (WC) and Winter Supervisor (WS) current Roles and Responsibilities are detailed in the Winter Plan. WINTER SERVICE PLAN 20 - 21 (ayrshireroadsalliance.org) This is being reviewed for the coming winter 2022/23 & roles clearly defined for the responsible officers. 17. Summer Controller (SC) was introduced in 2018/19 to improve Communication across the Service. Duties include: • Risk to Communities, SC will contact Senior Management immediately, from this the SC will then escalate to Chief Executive, Elected Members and Community Councils • SC assesses the Met Office forecast on a daily basis & will email Senior Management when preparations are required for a forecasted event i.e. high winds, severe cold weather, hot weather, heavy rain etc. • SC have familiarised themselves with Organised Events across Ayrshire • SC have familiarised themselves with the protocol for Esplanades (SAC) i.e. in heavy rain/wind events, car parks are closed off to ensure safety of road users 82
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19. Community involvement in Winter Service provision. Over the last 6 years we Have engaged with Community Councils to assist with Winter Resilience Groups. During COVID19 lockdown the uptake was less due to the requirement for physical distancing and isolation during 2019/20. However from a total of 44 groups in 2018/19, we now currently have 132 groups assisting with self-help footway gritting, where we provide training, salt materials, equipment and PPE. Engagement with further groups is taking place on the lead up to winter 2022/23. The ARA were the proud winners of the Winter Maintenance Award for resilience groups in March ’22. FINANCIAL IMPLICATIONS Winter Total Costs 20. The overall total cost of winter 20/21 and last winter 21/22 (excl. fuel) are noted in the tables below. An overall saving of £475,080 was made last winter compared with the previous winter. Contractor costs include plant, materials (brine) and resources. These costs are higher for EAC as they required more carriageway and footway routes to be covered by Contractors than in SAC. Hired Plant is for all hires which do not include operator (PMG). 20/21 Labour Materials Hired Plant Fleet/ Plant Contractors TOTAL OUTTURN SAC £173,384 £304,821 £115,490 £4,080 £73,757 £671,532 EAC £134,494 £425,382 £51,589 £13,006 £297.529 £922,000 21/22 Labour Materials Plant Fleet/ Plant Contractors TOTAL OUTTURN SAC £72,378 £162,368 £124,080 £3,348 £46,425 £478,323 EAC £77,577 £262,902 £48,442 £4,605 £203,929 £640,129 HUMAN RESOURCES IMPLICATIONS 21. The Winter Service Review has no direct impact on human resources. EQUALITY IMPACT IMPLICATIONS 22. The Winter Service Review has no direct impact on Equality. RISK IMPLICATIONS 23. Winter was delivered within budget and funding for the Winter Service Delivery is not an area of concern should it remain the same for winter 22/23. The 83
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budget allocation for Winter 2021/22 was £550,000 (SAC) & £683,190 (EAC). In context, we experienced an average winter with some sub-zero temperatures during the month of February ’22 and much milder temperatures throughout March ’22 than in 20/21. From this, we can say that should we experience a below average’ winter, this may cause a financial challenge to remain within budget again. TRANSFORMATION STRATEGY 24. This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. • “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision across the networks.. BACKGROUND PAPERS None LIST OF APPENDICES Kevin Braidwood Head of Roads 18 August 2022 Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 84
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AYRSHIRE SHARED SERVICES JOINT COMMITTEE 2 SEPTEMBER 2022 Report by the Head of Ayrshire Roads Alliance ______________________________________________________________ SUBJECT: PROCEDURE RELATING TO THE INSPECTION OF AYR SOUTH PIER ______________________________________________________________ PURPOSE OF REPORT 1. The purpose of this Report is to advise the Joint Committee on the proposed procedure relating to the inspection of Ayr South Pier. RECOMMENDATIONS 2. It is recommended that the Joint Committee: (i) Agrees the proposed procedure regarding Ayr South Pier. (ii) Otherwise, notes the content of this report. BACKGROUND 3. The British Transport Docks Board sold Ayr South Pier in 1971 to the Royal Burgh of Ayr for £33,000. 4. Disposition documents detail the legal agreement and the responsibilities of both parties in relation to the disposition including that the Royal Burgh of Ayr are responsible for maintenance. 5. As a result of The Local Government Act 1973, Strathclyde Regional Council was created in 1975 and they assumed responsibility for maintenance of piers, harbours and slips as dictated by the legislation. 6. Within The Local Government Act 1982 a differentiation was made between marine structures that had a transport, fishery or commercial function and those which generally fulfil a leisure orientated function with Ayr South Pier being classed as the latter. At this time SRC officers were instructed by senior management to enter into disposal of leisure orientated marine structures to District Councils or other interested parties. 7. SRC and Kyle and Carrick District Council entered into discussions regarding the disposal of the asset with Kyle and Carrick refusing to take ownership.SRC retained maintenance responsibility for the pier. Agenda Item 7 85
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8. In 1996 the responsibilities for Kyle and Carrick and Strathclyde Regional Council transferred to the unitary authority South Ayrshire Council. 9. The Ayr South Pier currently sits within Ayr Common Good and Ayrshire Roads Alliance current responsibility is to inspect the supporting structure only and advise South Ayrshire Council of any defects and carry out repairs under instruction. 10. An insurance claim was raised by a pedestrian who tripped on a surface defect on the pier deck, this raised the issue of inspection which was brought to the attention of South Ayrshire Council in 2017 by Ayrshire Roads Alliance following correspondence with a former ward member, but was never acted upon by the administrators of the Ayr Common Good. DETAIL 6. Following discussion with South Ayrshire Council, the Head of Ayrshire Roads Alliance agreed to take responsibility for all inspections and prioritise maintenance works which will be communicated to South Ayrshire Council Asset Management Team for formally instructing and to ensure this is recharged to Ayr Common Good. 7. The procedure relating to the inspection of Ayr South Pier is contained in Appendix 1 and details the following; • Responsibilities/ownership • Lifebuoy Inspections • Walking Surfaces and Fencing • Sub-Structure Inspection • Underwater Dive Survey • Special Emergency Inspections • Records Keeping POLICY/COMMUNITY PLAN IMPLICATIONS 18. None. LEGAL IMPLICATIONS 19. There are no legal implications. HUMAN RESOURCES IMPLICATIONS 20. The inspection of the pier will be absorbed within existing resources. EQUALITY IMPACT IMPLICATIONS 21. None FINANCIAL IMPLICATIONS 86
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22. South Ayrshire Council Asset Management Place Directorate are responsible for funding and instructing repairs by Ayrshire Roads Alliance. RISK IMPLICATIONS 23. Failure to have a robust inspection and maintenance regime of the pier may result in further claims for injury. TRANSFORMATION STRATEGY 24. None BACKGROUND PAPERS None LIST OF APPENDICES Appendix 1 – Procedure Relating to the Inspection of Ayr South Pier Kevin Braidwood Head of Roads - Ayrshire Roads Alliance 08 August 2022 Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 87
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 2 SEPTEMBER 2022 Report by the Head of Roads - Ayrshire Roads Alliance ________________________________________________________________ _ AYRSHIRE ROADS ALLIANCE RISK REPORT AND REGISTER ________________________________________________________________ _ PURPOSE OF REPORT 1. The purpose of this Report is to advise the Joint Committee on the management of risk associated with the Ayrshire Roads Alliance. RECOMMENDATIONS 2. It is recommended that the Joint Committee: i. Notes the risk register presented in this report; ii. Continues to receive updates on progress; and iii. Otherwise, notes the content of the report. BACKGROUND 3. A report detailing the general approach to the Risk Report and Risk Register was presented to the Joint Committee on 21 August 2014, where it was agreed that the Risk Report and Risk Register would be a standing item on the agenda. This would ensure that the risks are monitored and scrutinised at a minimum of a quarterly basis. MAIN REPORT/MAIN ISSUES 4. The management of risk aims to enable confident decision taking on risk and innovation, reduce waste and inefficiency, and lead to fewer unanticipated problems and crises that could undermine the performance and operation of the Ayrshire Roads Alliance. 5. The Risk Register is now in a new and improved format which will make it easier to review the individual risks which are now in a colour coded format. 6. The resulting revised risk register is contained in Appendix 2. Since the last Joint Committee, the following risk has been added: 67 – Ukrainian Crisis - Increasing cost of bitumen and the potential of short supply due to Russian sanctions and increased costs. 68 – Fuel Crisis - No longer permitted to use red diesel within construction vehicles. This has an impact on project costs and the overall programme Agenda Item 8 103
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The revised risk register illustrates the red, amber and green status and also illustrates whether the risk severity relates to time, indicated by [T] or cost, indicated by [C]. POLICY/COMMUNITY PLAN IMPLICATIONS 7. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 8. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’. LEGAL IMPLICATIONS 9. The Risk Register is a management tool and this will not replace the existing statutory returns for risk and performance related information. HUMAN RESOURCES IMPLICATIONS 10. The Risk Register has no direct impact on human resources. EQUALITY IMPACT IMPLICATIONS 11. The Risk Register complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. FINANCIAL IMPLICATIONS 12. The Risk Register facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. RISK IMPLICATIONS 13. The Risk Register assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. 104
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TRANSFORMATION STRATEGY 14. This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. • “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision across our networks. Kevin Braidwood Head of Roads – Ayrshire Roads Alliance 19 August 2022 BACKGROUND PAPERS None LIST OF APPENDICES 1. Risk Register Scoring Matrix 2. Ayrshire Roads Alliance Risk Register Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 105
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Appendix 1: Risk Register Scoring Matrix The Risk Matrix for deciding each of the risk factors (Likelihood x Severity) in a 5 by 5 matrix are illustrated in Table 1 below: Table 1: Risk Factors in Practical Form Following on from Table 1, the following Summary Risk Profile is colour coded to highlight the risk classification: Table 2: Summary Risk Profile Assessed Risk (LxS) Action Required Low Risk: 1 to 4 Acceptable/ can be accepted provided risk is managed. Medium Risk: 5 to 12 Undesirable/ must be avoided if reasonably practicable. High Risk: 15 to 25 Unacceptable risk - must be eliminated or moved to a lower level. Rare (1) Unlikely (2) Possible (3) Likely (4) Almost Certain (5) Catastrophic (5) 5 10 15 20 25 Very Serious (4) 4 8 12 16 20 Moderate (3) 3 6 9 12 15 Minor (2) 2 4 6 8 10 Insignificant (1) 1 2 3 4 5 Risk Likelihood Risk Severity 106
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 2 September 2022 Report by the Head of Roads - Ayrshire Roads Alliance _____________________________________________________________ SUBJECT: AYRSHIRE ROADS ALLIANCE UPDATE ON PERFORMANCE SCORECARD ______________________________________________________________ PURPOSE OF REPORT 1. The purpose of this Report is to advise the Joint Committee regarding the progress made to date against the Performance Scorecard. RECOMMENDATIONS 2. It is recommended that the Joint Committee: i Notes the performance scorecard presented in this report; ii Continues to receive the performance scorecard updates; and iii Otherwise, notes the content of the report. BACKGROUND 3 The purpose of the performance management and benchmarking is to work collaboratively to deliver tangible and sustained improvements within the Ayrshire Roads Alliance in order to manage the on-going development and delivery of benchmarking frameworks. 4. Improved performance management is fundamental to supporting the Ayrshire Roads Alliance. This drives change and improvement within the fully integrated roads service and support improved outcomes, better performance, and more effective use of resources. 5. The Performance Indicators are regularly refreshed when new useful performance measures are introduced by the Ayrshire Roads Alliance or there is an agreement to include a specific indicator. This will be a regular item for the Ayrshire Shared Service Joint Committee to review. MAIN REPORT/MAIN ISSUES 6. This scorecard is collated by the Business Support Manager and used to: • monitor the progress in meeting the Ayrshire Roads Alliance’s objectives; Agenda Item 9 108
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• help managers to have performance-related conversations with staff; and • identify any problem areas that need addressed. 7. Some indicators are collated at different frequencies and so these will be included as appropriate. 8. The Performance Scorecard is presented in Appendix 1. Commentary against the specific red and amber performance measures are included in Appendix 1. There are a number of green performance measures which should be highlighted, especially: • Finance with respect to the percentage of invoices paid within 30 calendar days. This is currently at 98% for this financial year. • Priority 1 and Priority 2 Faults – with respect to the percentage of priority 1 and 2 faults completed within timescale. This is currently above target for this financial year. • Safety Inspections – with respect to the percentage of safety inspections completed within the timescale. The service has achieved an average of 98% for this financial year. 9. The Process Improvement and Integration Plan continues to identify improvements to a number of existing processes for re-design within The Ayrshire Roads Alliance. POLICY/COMMUNITY PLAN IMPLICATIONS 10. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 11. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’. LEGAL IMPLICATIONS 12 The Performance Scorecard summarises the pertinent Statutory Performance Indicators and this does not replace the existing statutory returns for performance information. HUMAN RESOURCES IMPLICATIONS 13 The Performance Scorecard has no direct impact on human resources. 109
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EQUALITY IMPACT IMPLICATIONS 14 The Performance Scorecard complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. FINANCIAL IMPLICATIONS 15 The Performance Scorecard facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. RISK IMPLICATIONS 16. The Performance Scorecard assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. TRANSFORMATION STRATEGY 17 This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. • “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision across the networks. Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 110
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2014/16 2015/17 2016/18 2017/19 2018/20 2019/21 2021/22 2013/15 2014/16 2015/17 2016/18 2017/19 2018/20 2019/21 2021/22 2014 2015 2016 2017 2018 2019 2020 2021 % of A Class roads that should be considered for maintenance 27.06% 21.30% 19.10% 19.80% 21.20% 23% 22.10% 17.20% 42.20% 40.50% 38.60% 38.20% 36.10% 34.40% 34.10% 28.90% Number of people killed or seriously injured in road accidents per 100,000 population 25 29 29 33 59 46 36 36 % of B Class roads that should be considered for maintenance 31.89% 34.20% 34.00% 35.70% 32.20% 32.50% 32.60% 26.80% 50.40% 48.90% 43.90% 40.70% 38.10% 36.90% 37.30% 34.40% Number of slightly injured casualties per 100,000 population 147 176 138 150 181 86 65 49 % of C Class roads that should be considered for maintenance 34.22% 40.30% 38.50% 40.50% 40.60% 38.80% 33.50% 29.50% 49.50% 43.90% 40.20% 41.40% 42.40% 42.20% 40.80% 37.90% % of unclassified roads that should be considered for maintenance 39.84% 44.90% 45.60% 44.00% 43.70% 42.10% 42.30% 40.90% 42.00% 43.30% 43.30% 41.40% 42.90% 42.30% 43.30% 42.90% Overall % of road network that should be considered for maintenance - 39.40% 39.10% 39.00% 38.40% 37.80% 36.80% 33.80% 45.00% 44.10% 42.30% 41% 41.30% 37.80% 40.90% 34.20% MONTHLY PERFORMANCE INDICATORS APSE Average Target Current Status June MONTHLY PERFORMANCE INDICATORS APSE Average Target Current Status June No of invoices paid within 30 days 436 Average days lost per employee - - 0.66 No of Invoices Received 441 % of invoices paid within 30 days 98% Visits to the ARA Website every month - 49,000 per annum 2,234 Average Year to date of Number of Invoices paid within 30 days 98% No of Twitter Followers every month - 4,295 Monthly visits to the website from social media - 1,800 per annum 2,473 Number of ARA Safety Inspections Completed within Timescale 46 Number of ARA Safety Inspections Scheduled 47 % of ARA Safety Inspections Completed within timescale 98% Number of Health and Safety Incidents Reported to the Health and Safety Section 3 Average Number of days to report an incident to the Health and Safety Section 2.3 Target Current Status June Target Current Status June Comments Target Current Status June Target Current Status June Number of Public Liability claims closed 6 4 - Number of Public Liability claims received 6 4 Total number of open claims 34 30 - Number of Public Liability Claims that were successful 1 0 % of Public Liability Claims that were successful 17% 0% Number of Principal Bridge Inspections - 88 0 56 0 - HEALTH AND SAFETY 92.02% 90% - - 100% EAST AYRSHIRE COUNCIL --Number of staff who have received annual FACETIME review 15 0 SOUTH AYRSHIRE COUNCIL -100% - PUBLIC LIABILITY CLAIMS MONTHLY PERFORMANCE INDICATORS APSE Average - - FACETIME PRIORITY 1 FAULTS - Number of General Bridge Inspections Number of Special Bridge Inspections 372 435 448 150 - 100% - 35% ROADWORKS PROGRAMME BRIDGES Physical % of Roadworks Programme Completed 100% 24% EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL APSE Average MONTHLY PERFORMANCE INDICATORS 53 28 7 25 98% AYRSHIRE ROADS ALLIANCE - Comments AYRSHIRE ROADS ALLIANCE Comments WELL ENGAGED APSE Average ABSENCE MONITORING AYRSHIRE ROADS ALLIANCE PERFORMANCE SCORECARD DETAILED MONITORING REPORT UPDATE : JOINT COMMITTEE - 2 SEPTEMBER 2022 AYRSHIRE ROADS ALLIANCE EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL Comments STREET LIGHTING FINANCE ANNUAL PERFORMANCE INDICATORS (CALENDAR YEAR) ANNUAL PERFORMANCE INDICATORS (FINANCIAL YEAR) X0A1HX0A3HX0A4H 111
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Target Current Status June Target Current Status June Comments Target Current Status June Target Current Status June EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL MONTHLY PERFORMANCE INDICATORS APSE Average EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL APSE Average MONTHLY PERFORMANCE INDICATORS Comments Number of Priority 1 Road Emergency defect repairs made safe within 2 hours 4 1 Number of Street Lighting repairs completed within 7 working days 64 42 Number of Priority 1 Repair Lines issued 4 1 Number of Street Lighting Repair Lines Issued 66 42 % of Priority 1 Road Emergency defect repairs made safe within 2 hours 100% 100% % Street Lighting repairs completed within 7 working days 97% 100% Number of Priority 2 Road Emergency defect repairs made safe within 5 working days 5 5 Number of Traffic light repairs completed within 48 hours 19 12 Number of Priority 2 Repair Lines issued 6 7 Number of Traffic light repair lines issued 19 15 % of Carriageway Priority 2 Defects repaired within 5 working days 85% 71% % of Traffic light repairs completed within 48 hours 100% 80% Number of Stage 1 Complaints responded to within allotted timescales 1 - Number of enquiries responded to within allotted timescales 80 23 Numer of Stage 1 Complaints received 1 0 Number of enquiries received 93 32 % of Stage 1 Complaints responded to within allotted timescales 100% - % of enquiries responded to within allotted timescales 86% 72% Number of Stage 2 complaints responded to within allotted timescales - - 1 Number of Stage 2 complaints received 0 1 Number of FOI & EIR requests responded to within 20 working days 7 8 % of Stage 2 complaints responded to within allotted timescales - 100% Number of FOI & EIR requests received 7 8 % of FOI & EIR requests responded to within 20 working days 100% 100% Number of parking appeals accepted 37 41 Number of parking appeals received 66 117 % of parking appeals accepted 56% 35% PARKING - ---- 100% 100% PRIORITY 2 FAULTS 100% 76.23% 75%91.20% 50% 95%88.07%75% 50% 100% 88.23% 95% 95% 80%- 100% ENQUIRIES 83.44% 80% 88.52% 100% 95% FREEDOM OF INFORMATION COMPLAINTS One complaint took longer to respond to due to the complexity of the complaint. Officers are reminded of the importance of responding to enquiries within timescales TRAFFIC X0A0HX0A2HX0A5HX0A6H X0A7H 112
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 2 September 2022 Report by the Head of Roads - Ayrshire Roads Alliance _________________________________________________________________ AYRSHIRE ROADS ALLIANCE IMPROVEMENT ACTION PLAN ________________________________________________________________ PURPOSE OF REPORT 1. The purpose of this Report is to advise the Joint Committee on the management of the Improvement Action Plan with the Ayrshire Roads Alliance. RECOMMENDATIONS 2. It is recommended that the Joint Committee: i. Notes the Improvement Action Plan presented in this report; ii. Continues to receive updates on progress; and iii. Otherwise, notes the content of the report. BACKGROUND 3. The purpose of the report is to provide regular updates on the Improvement Action Plan. This would ensure that the actions are monitored and scrutinised at a minimum of a quarterly basis and is contained in Appendix 1. MAIN REPORT/MAIN ISSUES This Improvement Action Plan is collated by the Business Support Manager and used to: • monitor the progress in meeting the Ayrshire Roads Alliance’s objectives; • help managers to continually review the actions and progress to date; and • identify any risk / problem areas that need addressed regarding the Improvement Action Plan. POLICY/COMMUNITY PLAN IMPLICATIONS 4. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. Agenda Item 10 113
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5. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’. LEGAL IMPLICATIONS 6. The Risk Register is a management tool and this will not replace the existing statutory returns for risk and performance related information. HUMAN RESOURCES IMPLICATIONS 7. The Risk Register has no direct impact on human resources. EQUALITY IMPACT IMPLICATIONS 8. The Risk Register complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. FINANCIAL IMPLICATIONS 9. The Risk Register facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. RISK IMPLICATIONS 10. The Risk Register assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. TRANSFORMATION STRATEGY 14. This Report aligns with the following design principle stated in the “Transformation Strategy 2017-2022”. • “Maximum value for our communities”, by ensuring the various elements of the Ayrshire Roads Alliance improves transport provision across both networks. Kevin Braidwood Head of Roads – Ayrshire Roads Alliance 19 August 2022 114
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BACKGROUND PAPERS Ayrshire Roads Alliance Service Plan 2022/23 LIST OF APPENDICES 1. Ayrshire Roads Alliance Action Plan Person to contact: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org Implementation officer: Kevin Braidwood, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: kevin.braidwood@ayrshireroadsalliance.org 115
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AYRSHIRE ROADS ALLIANCE IMPROVEMENT ACTION PLAN 2022/23 – SEPTEMBER UPDATE Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Continue to use the integrated Roads Asset Management Plan across the Ayrshire Roads Alliance. There is one Asset Plan for the Service delivering a risk based approach for full service delivery Head of Service March 2023. SCOTS RAMP Project. Development work has been extended with staff attending various external workshops to progress this work. 2 Continue to prepare details for developing an integrated Local Transport Strategy. A Strategy covering both Council areas, which will involve consultation with stakeholders. Information will be gathered to inform the future Local Transport Strategy. Continue to contribute to the Scottish National Transport Strategy, Regional Transport Strategy and Strategic Transport Projects Review work. Head of Service March 2023 The Regional Transport Strategy, through SPT, has just commenced on which the Alliance has Board membership. The Local Strategy will be created as an appendix to the Draft RTS when this is published in June 2022 3 Action the Flood Risk Management Plan Complete schemes and undertake studies. Inform the next national cycle of potential flood risk management schemes beyond 2022. Head of Service January 2023 Continue with construction of new Cumnock Phase 2. Continue design work on the Irvine Valley Work. Continue with flood study works for the River Ayr, River Doon and in Girvan. Continue to engage with SEPA with the final document due for publication Autumn 2022 with reports brought to committees within East and South Ayrshire. 116
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 4 Improve the condition of the road network. Improve annual roads survey results which are part of the SRMCS work. Ensure the Alliance undertakes more proactive maintenance. Head of Service Site works will be undertaken throughout 2022/23. Key dependencies are the Road Improvement Plans approved by the relevant Committees in East Ayrshire and South Ayrshire in spring 2022. Progress is provided to members, and relevant Committees. 5 Ensure the road network remains safe through raising awareness and improving road safety through education, engineering and enforcement. Reduce road accidents in line with government targets. Provide appropriate traffic management schemes and initiatives. Strategic Manager Roads and Transportation March 2023 Scottish Government and SCOTS guidance is used. A key dependency is the Road Improvement Plans which are presented to Cabinet and Leadership each year. 6 Improve the condition of the bridge stock. Improve bridge condition index. Reduce the number of weight restricted bridges. Complete all general, special and principal bridge inspections. Design & Environment Manager March 2023 Through the Road Asset Management Plan. Key dependencies are Road Improvement programmes approved by Committees in East Ayrshire and South Ayrshire in spring 2022. Deliver the capital and revenue programmes. 7 Manage and improve the street lighting asset and install energy efficient lighting schemes. Maintain high standard of fixing dark street lights. Complete the LED lighting replacement programme in both East Ayrshire and South Ayrshire. Head of Service October 2023 Through the Road Asset Management Plan, with additional funding being provided to commence the LED programme. At present performance is 82% of streets lights are now LED in EAC; and 98% in SAC. On target for completion within timescales. 8 Maximise and deliver externally funded sources of work Identify external funding sources and deliver work on time and on budget. Improve infrastructure; and contribute to improving the condition of the network. Head of Service Works will be undertaken throughout the 2022/23. External sources, including Timber Transport, SUSTRANS, SPT - Regional Transport Partnership, CWSS - Cycling Walking and Safer Streets. Scottish Government Bridge Fund.SFT 117
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 9 Implementation of Parking Strategy Develop Head of Service Works will be undertaken through 2022/23 Amendments to TRO’s, lining, signing and residential parking permits and implementing an improved process using digital technology. 10 Prepare Service Plan Publish Head of Service Annual East Ayrshire Council Community Plan. South Ayrshire - Local Outcomes Improvement Plan and Local Place Plans. Draft Plan to be submitted to Joint Committee in December 2022. 11 Continue to review insurance costs and insurance issues. Review current practices to minimise insurance costs. Head of Service Complete Ayrshire Roads Alliance Monthly Insurance Report. There is good dialogue with the Risk & Insurance to ensure our work improves the number of repudiated claims. The number of claims has greatly reduced due to the implementation of the new Code of Practice. 12 Review Depots and Accommodation Continue to review in 2022/23 from initial work was completed in 2017 as a result of amended working practices. Head of Service March 2023 Joint Committee Reports of November 2016. Although initial work has been completed we continue to strive to make depot and accommodation cost savings. Further work will continue on this as a result of COVID and the return to office space during 2022/23. 13 Review vehicle and plant costs Continue to review in 2021/22 from initial work that was completed in 2017. Head of Service March 2023 Joint Committee Reports of June 2016 The service continues to review fleet requirements with the most recent improvement being on the management of vehicle utilisation, electric vehicles and Telematics. 118
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 14 Monitor and exercise Business Continuity Plans Improved resilience. Business Support Manager Review and update following relevant local and national events. Existing East Ayrshire and South Ayrshire Council plans 15 Continue to use the Roads Costing System to its full potential. Improve service performance from both an on-site and financial perspective. Business Support Manager August 2022 Revised roads costing system was fully operational from November 2018. The system continues to be used to monitor performance and work is ongoing to implement digital timesheets linked to the Roads Costing System. 16 Support and contribute to the Ayrshire Growth Deal Transport Summit has taken place and outcomes are included in the National Transport Strategy, Regional Transport Strategy and the Strategic Transport Projects Review. Head of Service October 2022 The Transport Appraisal being led by Transport Scotland commenced in January 2019. We continue to engage with Transport Scotland to ensure the Ayrshire Growth Deal transportation work is included in Strategic Transport Projects Review 2 work. 17 Regional Transport Strategy Successfully contribute to the preparation of this work being led by SPT. The Alliance has Board representation. Head of Service June 2022 Complete October 2022 SPT documents and existing Regional Transport Strategy the draft RTS was published June 2022.ARA will respond to the consultation by the deadline of October 2022 18 Regional Transport Appraisal Ensure the various projects identified as part of this work are included in the Strategic Transport Projects Review. Head of Service October 2022 Transport Scotland documents Work is on-going with the completion date for the STPR2 of October 2022. 119
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 19 National Transport Strategy East Ayrshire and South Ayrshire Councils contribute to this process to ensure the sustainable transport hierarchy and sustainable investment hierarchy are delivered. Head of Service October 2023 In recognition of the anticipated increase in Active Travel work, it is proposed that a member of staff is dedicated directly to this work. 20 National Transport Strategy – review of Governance East Ayrshire and South Ayrshire Councils contribute to this process to ensure that the outcome/output meets the needs of the road users/communities in both Council areas. Head of Service March 2023 National Transport Strategy 21 Transport (Scotland) Bill - East Ayrshire and South Ayrshire Councils contribute to this process to ensure the work provides the best outcome for road users in both Council areas. Head of Service Complete Transport (Scotland) Bill received Royal Assent 15 November 2019. 22 Transport (Scotland) Bill - East Ayrshire and South Ayrshire Councils contribute to this process to ensure a pragmatic approach is taken in delivering the pavement parking ban in both Council areas. Head of Service March 2023 Transport (Scotland) Bill and Transport Scotland Parking Standards working group still awaiting guidance from Transport Scotland. 23 Levelling Up Fund East Ayrshire and South Ayrshire Councils contribute to this process to ensure that the outcome/output meets the needs of the road users/communities Head of Service Complete Levelling Up Fund bids will be submitted June 2022. 120
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East Ayrshire Council Strategic Priorities 2022/23 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Progress and complete the New Cumnock Flood Protection Project Complete the flood prevention projects at the Leggate and beside the Afton Water. Head of Service November 2022 East Ayrshire Council and Scottish Government funding. The Leggat stage of the works was completed in August 2018 with the Afton Water phase commenced May 2021 with an 18 month contract duration 2 Develop Projects approved from the Flood Risk Management Plan Progress relevant studies and inform the developing list of schemes for cycle two of the national protection schemes to be delivered from 2022. Head of Service October 2022 East Ayrshire Council and Scottish Government Funding. Continue with work on studies for the Irvine Valley, Dalrymple, Catrine and Dalmellington through the financial year. 3 Support and contribute to the Ayrshire Growth Deal Stimulate economic growth and address inclusive growth concerns. Contribute to infrastructure projects which are being developed through the Regional Transport Appraisal work being led by Transport Scotland. Head of Service October 2022 The all Ayrshire Transport Appraisal being led by Transport Scotland commenced in January 2019. We will continue to engage with Transport Scotland to ensure the Ayrshire Growth Deal transportation work is included in Strategic Transport Projects Review work. 4 Transformation Strategy 2 Continue to provide a high quality roads service within decreasing available budgets. Includes service re-design work. Head of Service Complete East Ayrshire Council reports to various Committees. Work commenced and was completed by March 2022 including a full revision of ARA structure. 5 Active Travel Strategy Develop active strategy for travel across South Ayrshire Network and East Ayrshire Network Head of Service Complete A full review of active travel provision in East Ayrshire has been undertaken and this will be presented to the relevant East Ayrshire Council Committee Summer 2022. 121
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 6 EV Strategy Develop EV strategy across East Ayrshire Network Head of Service August 2022 A full review of EV provision in East Ayrshire has been undertaken at present and this will be presented to the relevant East Ayrshire Council Committee with further work being carried out in partnership with Scottish Futures Trust to assess public charging funding models. 7 Levelling Up Fund Completion and Submission of Bid for improvements to Bellfield Interchange Head of Service Complete Design and modelling work to improve Bellfield to increase capacity and open up [development opportunities. 8 Ash Die back Strategy Develop a risk based strategy for the management of Ash Die Back. Head of Service August 2022 Develop a risk based approach to the management of Ash Die Back. 122
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South Ayrshire Council Strategic Priorities 2022/23 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Implementation of car parking strategy for South Ayrshire. Complete this work with improved parking provision and management. Head of Service Complete A full review of car parking provision in South Ayrshire is being undertaken at present and this will be presented to the relevant South Ayrshire Council Committee. 2 Develop Projects approved from the Flood Risk Management Plan Progress relevant studies and inform the developing list of schemes for cycle two of the national protection schemes to be delivered from 2022. Head of Service October 2022 Flood study work in the Girvan area is progressing and a report will be presented to the relevant South Ayrshire Council Committee. 3 Support and contribute to the Ayrshire Growth Deal Stimulate economic growth and address inclusive growth concerns. Contribute to infrastructure projects which are being developed through the Regional Transport Appraisal work being led by Transport Scotland. Head of Service October 2022 The all Ayrshire Transport Appraisal being led by Transport Scotland commenced in January 2019. We will continue to engage with Transport Scotland to ensure the Ayrshire Growth Deal transportation work is included in Strategic Transport Projects Review work. 4 20mph speed restrictions in villages Progress with the 20mph speed restrictions in all villages. Maintain engagement with the local communities. Head of Service March 2022 phase 1&2 Complete March 2023 phase 3 Completed phase 1 and 2. Design work and consultation phase 3 5 Anticipated Budget Reductions in 2022/23 Continue to provide a high quality roads service within decreasing available budgets. Includes service re-design work. Head of Service March 2023 Reports to various Committees. 123
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Action Success Criteria/ Desired Outcome Responsible Timescale Details 6 Active Travel Strategy Develop active strategy for travel across South Ayrshire Network Head of Service Complete A full review of active travel provision in South Ayrshire has been undertaken and was presented to Leadership Panel. Strategy to be published. 7 EV Charging Strategy Develop further the EV strategy for South Ayrshire Network Head of Service August 2022 A full review of EV provision in South Ayrshire was being undertaken and approved by Leadership Panel. This will be reviewed as a result of work with Scottish Futures Trust to assess public charging funding models. 8 Levelling Up Fund Submission of Active Travel bid Head of Service Complete Joint bid with NAC for active travel route Ayr to Irvine 9 Levelling Up Fund Submission of A70 Improvement Package Head of Service Complete Bid submission for Active Travel Prestwick to Ayr. 10 Motorhome Trials Develop Campervan sites along the coastline. Head of Service March 2023 Formalisation of two temporary sites at Girvan and Ayr and additional trials at Ballantrae, Maidens, Prestwick and Troon. 11 Strategic Economic Impact Assessment A75/A77 There is a growing desire to understand the importance / effectiveness of the improvements outlined along the A75 and A77. Head of Service July 2022 Public consultation / survey covering communities throughout Ayrshire (North, South and East) and Dumfries & Galloway is currently being undertaken. To date there has been approximately 600 responses, with more responses expected as the survey is promoted on social media and the radio. Final report complete for reporting July 2022. 124