Agenda Document Pack - Ayrshire Shared Services Committee - 05/12/2025
North Ayrshire Council · 5 December 2025
Back to Ayrshire Shared Services Committee — 5 December 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Shared Services Committee A Meeting of the Ayrshire Shared Services Committee of North Ayrshire Council will be held in the Council Chambers, Ground Floor, Cunninghame House, Irvine, KA12 8EE on Friday, 05 December 2025 at 10:00 to consider the undernoted business. Meeting Arrangements - Hybrid Meetings This meeting will be held on a predominantly physical basis but with provision, by prior notification, for remote attendance by Elected Members in accordance with the provisions of the Local Government (Scotland) Act 2003. Where possible, the meeting will be live-streamed and available to view at https://north-ayrshire.public- i.tv/core/portal/home. 1 Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda. 2 Minutes The accuracy of the Minutes of the Meeting of the Ayrshire Shared Services Committee held on (i) 6 June and (ii) 5 September 2025 will be confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copy enclosed). 3 Ayrshire Civil Contingencies Submit report by the Chief Governance Officer on the progress made against the current Ayrshire Civil Contingencies Team (ACCT) Service Plan for 2025/2026 (copy enclosed). 4 Proposed Schedule of Meeting Dates for 2026 Submit the proposed schedule of meeting dates for 2026 for the Ayrshire Shared Services Committee (copy enclosed). 1
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 5 Revenue Financial Monitoring Report Submit report by the Chief Financial Officer and Head of Finance and ICT on the revenue budget monitoring position for the year to 30 September 2025, for the Ayrshire Roads Alliance and the budget for 2025-26 (copy enclosed). 6 Performance Scorecard Submit report by the Head of Ayrshire Roads Alliance on the progress made to date against the Performance Scorecard (copy enclosed). 7 Risk Report & Register Submit report by the Head of Ayrshire Roads Alliance on the management of risk associated with the Ayrshire Roads Alliance (copy enclosed). 8 Roadworks Programme 2025/2026 Submit report by the Head of Ayrshire Roads Alliance on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2025 to 2026 (copy enclosed). 9 Improvement Action Plan Submit report by the Head of Ayrshire Roads Alliance on the management of the Improvement Action Plan by the Ayrshire Roads Alliance (copy enclosed). 10 Urgent Items Any other items which the Chair considers to be urgent. 2
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Webcasting Please note: this meeting may be filmed/recorded/live-streamed to the Council's internet site and available to view at https://north-ayrshire.public- i.tv/core/portal/home, where it will be capable of repeated viewing. At the start of the meeting, the Provost/Chair will confirm if all or part of the meeting is being filmed/recorded/live-streamed. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the webcast will be retained in accordance with the Council’s published policy, including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Generally, the press and public will not be filmed. However, by entering the Council Chambers and using the press or public seating area, you acknowledge that you may be filmed and that any information pertaining to you contained in the video and oral recording of the meeting will be used for webcasting or training purposes and for the purpose of keeping historical records and making those records available to the public. In making this use of your information the Council is processing data which is necessary for the performance of a task carried out in the public interest. If you have any queries regarding this and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact dataprotectionofficer@north-ayrshire.gov.uk 3
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Shared Services Committee Sederunt North Ayrshire Council Marie Burns Joe Cullinane Scott Davidson Cameron Inglis East Ayrshire Council Barry Douglas Jim McMahon Douglas Reid John McFadzean South Ayrshire Council Alec Clark Martin Kilbride Craig Mackay Philip Saxton Chair: Apologies: Attending: 4
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Ayrshire Shared Services Committee 6 June 2025 At a Meeting of the Ayrshire Shared Services Joint Committee at 10.00 a.m. involving a combination of participation by remote electronic means and physical attendance within the Council Chambers, Irvine. Present (Physical Participation) Cameron Inglis (North Ayrshire Council) (Items 1 – 3) Present (Remote Participation) Marie Burns (North Ayrshire Council) (Items 1 – 3), Alec Clark, Martin Kilbride and Craig Mackay (South Ayrshire Council), Douglas Reid and Neill Watts (East Ayrshire Council). In Attendance (Physical Participation) J. Corrie, Head of Roads, C. Knape, Strategic Manager, T. Mackin, Strategic Manager Business Operations and B. McDonnell, Team Leader (Ayrshire Roads Alliance); E. Gemmell (Ayrshire Civil Contingencies); P. Whip, Group Finance Manager (East Ayrshire Council); C. Stewart, S. Wilson, Committee Services Officers and H. Young, Senior Committee Services Officer (Chief Executive's Service). In Attendance (Remote Participation) C. Caves, Chief Governance Officer; K. Braidwood, Director of Housing (South Ayrshire Council). Chair Councillors Marie Burns (Items 1 – 3) and Alec Clark (Items 4 – 9). Apologies Councillors Barry Douglas, Jim McMahon and Phillip Saxton. 1. Declarations of Interest There were no declarations of interest by Members in terms of the Joint Committee’s Order No. 25 and the Councillors’ Code of Conduct. 2. Minutes The Minutes of the meeting held on 10 June and 4 November 2022 were confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973. 3. Ayrshire Civil Contingencies Submitted report by Lesley Jeffery, Civil Contingencies Coordinator (Ayrshire Civil Contingencies Team) on progress made against the current Ayrshire Civil Contingencies Team (ACCT) Service Plan for 2025/2026 set out at Appendix 1 to the report and other work currently being undertaken or developed by the team. The Chief Governance Officer (South Ayrshire Council) undertook to provide a briefing note to the Joint Committee on battery storage sites. Agenda Item 2 5
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Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to approve the current Ayrshire Civil Contingencies Team (ACCT) Service Plan for 2025/2026 as set out at Appendix 1 to the report. 4. Rotation of Chair Councillor Burns withdrew from the Chair at this point, to allow Councillor Alex Clark to chair the meeting for the remaining items of Ayrshire Roads Alliance business. Councillors Burns and Inglis left the meeting at this point. 5. Ayrshire Roads Alliance Service Plan 2025/2026 Submitted report by the Head of Roads on the Ayrshire Roads Alliance Service Plan for 2025/2026 set out at Appendix 1 and the Performance Scorecard for 2024/25 set out at Appendix 2 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) approve the Ayrshire Roads Alliance Service Plan for 2025/26 set out at Appendix 1 to the report, (b) note the confirmed finance budgets for 2025/26; (c) note the Performance Scorecard for 2024/25 set out at Appendix 2 to the report; (d) requests progress updates are provided to future meetings of the Joint Committee; and (e) otherwise, notes the content of the Report. 6. Performance Scorecard Submitted report by the Head of Roads on the progress made to date against the Performance Scorecard. The Performance Scorecard was presented at Appendix 1 to the report and provided commentary against the specific red and amber performance measures. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) note the performance scorecard presented in the report; (b) continue to receive the performance scorecard updates; and (c) otherwise, note the content of the report. 7. Risk Register Submitted report by the Head of Roads providing an update on the management of risk associated with the Ayrshire Roads Alliance. The Ayrshire Roads Alliance Risk Register was set out at Appendix 1 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) note the Risk Register set out at Appendix 1 to the report; (b) continue to receive updates on progress at future meetings of the Joint Committee; and (c) otherwise, note the content of the report. 8. Roadworks Programme 2025/26 6
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Submitted report by the Head of Roads on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2025 to 2026. The 2024/26 programme for South Ayrshire Council was set out at Appendix 1; East Ayrshire Council Programme of Works for 2025/26 set out Appendix 2, details of EV Infrastructure set out at Appendix 3 and the South Ayrshire Council Ward Investment Programme for 2025/26 set out at Appendix 4 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to note the Ayrshire Roads Alliance programmed works for 2025/26. 9. Development Control Update – Roads Bonds Submitted report by the Head of Roads on the current position regarding road bonds held by the Ayrshire Roads Alliance on behalf of East Ayrshire and South Ayrshire Councils. The Register of Road Bonds held at 23 May 2025 was set out at Appendix 1, the Completed Road Bonds and Road Adoptions since September 2024 set out at Appendix 2 and New Bonds received since September 2024 set out at Appendix 3 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) note the position regarding road bonds currently held by the Ayrshire Roads Alliance on behalf of East Ayrshire Council and South Ayrshire Council; (b) receive updates on progress at future meetings of the Joint Committee on an annual basis; and (c) otherwise, note the content of the report. The meeting ended at 10.40 a.m. The full meeting proceedings can be viewed at https://north-ayrshire.public-i.tv/core/portal/home 7
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Ayrshire Shared Services Committee 5 September 2025 At a Meeting of the Ayrshire Shared Services Joint Committee at 10.00 a.m. involving a combination of participation by remote electronic means and physical attendance within the Council Chambers, Irvine. Present (Physical Participation) Douglas Reid (East Ayrshire Council). Present (Remote Participation) Alec Clark, Craig Mackay and Phillip Saxton (South Ayrshire Council); and Jim McMahon (East Ayrshire Council). In Attendance (Physical Participation) J. Corrie, Head of Roads, C. Knape, Strategic Manager, T. Mackin, Strategic Manager Business Operations and B. McDonnell, Team Leader (Ayrshire Roads Alliance); P. Whip, Group Finance Manager and C. Stewart, Committee Services Officer (Chief Executive's Service). In Attendance (Remote Participation) K. Braidwood, Depute Chief Executive and Director of Housing Operations and Development (South Ayrshire Council), J. McLachlan, Chief Financial Officer and Head of Finance and ICT and P. Davies, Audit Manager (East Ayrshire Council). Chair Councillor Alec Clark. Apologies Councillors Barry Douglas and Neill Watts. 1. Declarations of Interest There were no declarations of interest by Members in terms of the Joint Committee’s Order No. 25 and the Councillors’ Code of Conduct. 2. Revenue Financial Monitoring Report Submitted report by the Chief Financial Officer and Head of Finance and ICT on the revenue budget monitoring position for the year to 31 March 2025, for the Ayrshire Roads Alliance and the budget for 2025-26. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) note the financial management position of the Ayrshire Roads Alliance for 2024-25; (b) note details of the 2025-26 Ayrshire Roads Alliance revenue budget; (c) request a further financial update at the next meeting of the Joint Committee; and (d) otherwise, note the content of this report 3. Internal Audit Annual Update Agenda Item 2 9
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Submitted report by the Chief Auditor, East Ayrshire Council on the internal audit work for the Ayrshire Roads Alliance. Appendix 1 to the report detailed the internal audit work since 2013/14, when EAC Chief Auditor was a member of the working group to establish Ayrshire Roads Alliance. Appendix 2 to the report detailed the 10 completed follow-up exercises since 2016/17 to test implementation of internal audit recommendations made since the inception of Ayrshire Roads Alliance. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) note the outcomes of a wide range of Internal Audit work for ARA carried out by East Ayrshire Council since inception as summarised at paragraphs 11-12 and detailed at Appendices 1 and 2; (b) note the Chief Auditor’s ongoing annual opinion for 2024/25 of reasonable assurance for EAC arrangements as laid out at paragraph 13; (c) note the ARA items included in the 2025/26 EAC Internal Audit plan as referred to at paragraph 14 and listed in Appendices 1 and 2; and (d) otherwise note the contents of this report 4. Performance Scorecard Submitted report by the Head of Roads on the progress made to date against the Performance Scorecard. The Performance Scorecard was presented at Appendix 1 to the report and provided commentary against the specific red and amber performance measures. The Joint Committee agreed to (a) note the performance scorecard presented in the report; (b) continue to receive the performance scorecard updates; and (c) otherwise, note the content of the report. 5. Risk Report and Register Submitted report by the Head of Roads providing an update on the management of risk associated with the Ayrshire Roads Alliance. The Ayrshire Roads Alliance Risk Register was set out at Appendix 1 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) note the Risk Register set out at Appendix 1 to the report; (b) continue to receive updates on progress at future meetings of the Joint Committee; and (c) otherwise, note the content of the report. 6. Roadworks Programme 2025/26 Submitted report by the Head of Roads on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2025 to 2026. The 2024/26 programme for South Ayrshire Council was set out at Appendix 1; East Ayrshire Council Programme of Works for 2025/26 set out Appendix 2, details of EV Infrastructure set out at Appendix 3 and the South Ayrshire Council Ward Investment Programme for 2025/26 set out at Appendix 4 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to note the Ayrshire Roads Alliance programmed works for 2025/26. 7. Improvement Action Plan 10
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Submitted report by the Head of Roads on the on the management of the Improvement Action Plan by the Ayrshire Roads Alliance. The Ayrshire Roads Alliance Improvement Action Plan was set put at Appenidx1, East Ayrshire Council Strategic Priorities 2025/26 set out at Appendix 2 and South Ayrshire Council Strategic Priorities 2025/26 set out at Appendix 3 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) note the Improvement Action Plan presented in this report; (b) note the Improvement Action Plan presented in the report for Fleet Management East Ayrshire Only; (c) continue to receive updates on progress; and (d) otherwise, notes the content of the report. 8. Winter Service Review Progress Submitted report by the Head of Roads on the review of the winter service for Ayrshire Roads Alliance. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) consider improvements introduced for 2025/26 Winter Season; (b) acknowledge ongoing improvements; and (c) consider winter and other emergencies funding levels in relation to current levels of service. 9. Asset Management Plan Update Submitted report by the Head of Roads on the updated Asset Management Plan for the road networks of East and South Ayrshire, with the Asset Management Plan set out at Appendix 1 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) approve the updated Asset Management Plan set out at Appendix 1 to the report; (b) request amendments and updates are provided to future meetings of the Joint Committee; and (c) otherwise note the contents of the report. The meeting ended at 11.10 a.m. The full meeting proceedings can be viewed at https://north-ayrshire.public-i.tv/core/portal/home 11
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1 South Ayrshire Council Report by the Chief Governance Officer to Ayrshire Shared Services Joint Committee of 5 December 2025 Subject: Ayrshire Civil Contingencies Team 1. Purpose 1.1 The purpose of this report is to advise the Joint Committee on progress made against the current Ayrshire Civil Contingencies Team (ACCT) Service Plan for 2025/2026 (Appendix 1) and to provide an overview of their work to date and to provide a revised Service Plan for 2026/2027 (Appendix 2). 2. Recommendation It is recommended that the Joint Committee: 2.1 Approve the progress made against the work plan for 2025/2026 and accept the new Service Plan for the following years. Highlights are summarised in the following paragraphs and outlined in greater detail at Appendix 1. 3. Background 3.1 The ACCT has provided civil contingencies services on behalf of the three Ayrshire Councils since it was established in 2008. 3.2 The Team has a responsibility to ensure the provision of the following key requirements on behalf of the North, South and East Ayrshire Councils; • Operation of an on-call service to provide 24/7 response for Civil Emergencies as the Duty Officer(s) on behalf of any of the affected Councils. • Preparation of a consistent Civil Contingencies Response and Recovery Plan for approval and implementation by each of the 3 Councils. • Maintenance of an accurate and up to date Emergency Contact Directory for each of the 3 Councils. • Development and delivery of training programmes to ensure key staff within each Council know and understand their emergency roles and are prepared to respond to major incidents and civil emergencies. • Preparation and maintenance of Contingency Plans for specific sites, which are also tested on a multi-agency basis at 3 yearly intervals. • Maintenance of a range of plans to cover the response to emergencies of non- site specific risk. Agenda Item 3 13
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2 3.3 This work is routinely monitored and evaluated by a Steering Group comprising the Head of Service from each Council with the responsibility for Civil Contingencies. 4. Progress against our Service Plan. 4.1 The team have a complement of 3.5 staff but have been running with vacancies since 2022 and are currently operating with one Coordinator post and one officer post. The vacant full-time officer post is currently being advertised (the previous incumbent having resigned following a period of long term sickness) and the remaining 0.5 post is vacant due to the postholder being on secondment. This has had some impact on what we have managed to achieve and a significant impact on the on-call rota. 4.2 There has been continued focus in 2025 on internal training for those who will be required to assume the roles of Council Incident Officers and Council Incident Coordinators in the event of a major incident within any of the 3 Council areas. Two sessions have been carried out but athree will be run again in 2026. There has also been some Care for People training and the team are now focussing on the Family and Friends Reception Centre and Survivor Reception Centre training where It has has delivered two introductory sessions over teams and are doing a paperwork session in November and January. A representative from Scotrail is also attending to provide an overview of Scotrail’s role in the Stonehaven rail crash in 2020. 4.3 Whilst the ‘lunchtime learning’ initiative continues there have not been any sessions for 2025. These sessions include short, focused sessions for relevant Officers covering an overview of a recent incident by the multi-agency officers involved; the issues which arose and how these were resolved through the incident debrief. 4.4 The Civil Contingencies Plans (and associated Local Incident Room plans) have been completed and issued for each council. 4.5 The Cumbrae Annex to the Civil Contingencies Plan is being reviewed in conjunction with the Cumbrae Fail to Sail plan and we hope that this will be completed by early 2026. An early review of the Arran document has also been requested and this will be done in Spring 2026. The Care for People Arran Annex is almost complete following a request to delay issue from NHS Ayrshire and Arran. 4.6 A draft version of the Pandemic response plan for North Ayrshire and East Ayrshire Councils has been issued. There is still some work required on these plans which will be done in 2026 through meetings with individual services. South Ayrshire plan was previously issued. 4.7 The review of the Emergency Contact Directories for the 3 Councils is currently being undertaken and these will be issued in mid-December. These documents contain the contact details for all personnel who may need to be contacted in an emergency and can also be used as part of Business Continuity plans if required. 4.8 The work to prepare for a Power Resilience emergency continues within the 3 Local Authorities and all Council services are required to consider and plan for alternative models of service delivery during this type of incident. Starlink has now been purchased for the three councils (utilising the savings from the vacant 0.5 post in ACCT) and the installation, etc is being led by East Ayrshire Council. 14
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3 4.9 The 3 yearly review of a number of External Plans continues. This is the busiest year for the team as we have no control when the exercises require to take place as this is led by legislation. The live play at Chemring (Stevenston) was completed in September and the table top exercise at Defence Munitions in Beith took place in November. Both of these have had their debriefs and the evaluation forms highlighted that they were very well received. One new element which was added for the DM Beith exercise was having a STAC (Scientific, Technical Advice Cell) in advance of the exercise but using the agreed scenario. It was agreed at the debrief that this had worked particularly well and will be replicated for future exercises (if relevant). Exercise planning for the DSM site in Dalry has now also commenced with the exercise taking place in April 2026. 4.10 Following the changes to the Hunterston B site, there is no longer a requirement under the legislation to carry out an exercise, however, to assist with informing the community and the multi-agency partners, a table top exercise will take place in May 2026. 4.11 The team had significant involvement in the Council and multi agency preparation for the Ayrshow in September and a member of the team was present in the multi- agency coordination centre over the two days. ACCT also led in the development of a workshop for organisers of Fireworks events (at the request of Police Scotland) which whilst well received was poorly attended. This workshop will be repeated next year but will take place in the evening to encourage additional attendees.. A similar workshop is being planned in the spring for organisers of fetes and galas and another one will be arranged later in 2026 for those who organise Christmas Lights Switch On events. 4.12 The ACCT has assisted in coordinating the response to 14 incidents across the Ayrshire area since January 2025. These included 4 fires; 4 relating to utilities; 2 weather incidents (including the huge response to the red weather warning in January); one Avian Flu and one Oil leak at Irvine Harbour as well as being involved in the response to the US President visit and the issues arising from it. 4.13 It is proposed that the Joint Committee notes and approves the work to date which is also reflected in the ACCT Service Plan at Appendix 1 and also approves the workplan for April 2026 to March 2027 at Appendix 2. 5. Legal and Procurement Implications 5.1 The recommendations in this report are consistent with legal requirements. 5.2 There are no procurement implications arising from this report. 6. Financial Implications 6.1 Not applicable. 7. Human Resources Implications 7.1 Not applicable. 8. Risk 8.1 Risk Implications of Adopting the Recommendations 15
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4 8.1.1 There are no risks associated with adopting the recommendations. 8.2 Risk Implications of Rejecting the Recommendations 8.2.1 Rejecting the recommendations may give rise to external criticism, breach of statute or legal challenge. 9. Equalities 9.1 The proposals in this report allow scrutiny of performance. The report does not involve proposals for policies, strategies, procedures, processes, financial decisions and activities (including service delivery), both new and at review, that affect the Council’s communities and employees, therefore an equality impact assessment is not required. Any specific island issues are considered in the report. 10. Sustainable Development Implications 10.1 Considering Strategic Environmental Assessment (SEA) - This report does not propose or seek approval for a plan, policy, programme or strategy or document otherwise described which could be considered to constitute a plan, programme, policy or strategy. 11. Options Appraisal 11.1 An options appraisal has not been carried out in relation to the subject matter of this report. 12. Link to Council Plan 12.1 The matters referred to in this report contribute to the delivery of all Council strategic objectives. 13. Results of Consultation 13.1 There has been no public consultation on the contents of this report. Person to Contact Lesley Jeffery – Civil Contingencies Coordinator, ACCT. Catriona Caves – Head of Service - South Ayrshire Council. River Terrace, Ayr Phone 01292 616289 E-mail: Lesley.jeffery@south-ayrshire.gov.uk or carol.boyd@south- ayrshire.gov.uk Date: 13 November 2025 16
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5 APPENDIX 1 Ayrshire Civil Contingencies Team - Work Plan for April 2025 to March 2026 (Updated) The following tables outline key contingencies plans, training and exercises for the Civil Contingencies Team. It includes work activity ongoing or completed within 2025 and further actions for 2026-2027. The ACCT is either leading on these or providing support to other agencies on their development. It also includes reference to Civil Contingencies sub-groups which may be contributed to by ACCT. Internal Plans / Training and Exercises led by ACCT Target Date for next review Civil Contingencies Response & Recovery - SAC (Review) S March 2025 Issued September Civil Contingencies Response & Recovery – NAC (Review) N March 2025 Issued September Civil Contingencies Response & Recovery – EAC (Review) E March 2025 Issued September Local Incident Room Guidelines – SAC (Exercise) S Ongoing Issued September Major Accident Hazard Gas Pipelines - Ayrshire Plan (Review and Exercise) N S E December 2023 (D) No progress Care for People – Emergency Support Centres Guidelines (Review & Exercise) N S E Ongoing Issued August Black Start and Power Resilience Recovery (Councils) N S E ongoing Emergency Contact Directories (biannual updates June and December) N S E June 2025 For December issue Pandemic Influenza Plan N S E June 2025 Issued October Incident Management Training – 3 sessions per year December 2025 Only managed two Note: • South Ayrshire Pandemic Influenza plan is complete and has been shared with BC colleagues in North and East for their view and a draft plan has been issued for both • Incident Management Training has been arranged for all three councils for 3 sessions each in 2025 however the last session was cancelled. Internal Plans / Training and Exercises led by ACCT – completed for 24/25 Mobile Telephone Privileged Access System (MTPAS) N S E December 2025 eLearning package for Community Support Centres / Care for People Awareness N S E December 2025 Delayed eLearning package for Civil Contingencies Awareness N S E December 2025 Delayed eLearning Civil Contingencies package for Elected Members (Develop) N S E December 2025 Delayed Former Station Hotel, Ayr - Major Incident Response Guide (MAIRG) S June 2025 To be deleted Fuel Disruption Plan - Fleet Management N S E December 2025 Delayed Local Incident Room Guidelines - SAC S (and review of East Ayrshire) June 2025 Issued Shoreline Response Plan (Develop) N S Tbc Complete The above Plans / Training will be reviewed again prior to financial year end 2025/26. Target dates are provided in December 2024 via the Ayrshire Shared Service Panel report. Any additional work activity identified will also be included within the report. External Plans / Training and Exercises led by ACCT Target Date for completion Defence Munitions Beith External Contingency Plan (Review & Exercise) N 2026 On schedule Hunterston B Offsite Contingency Plan (Review and Exercise) N (revised plan requested by Office for Nuclear Regulation) Reviewed January 2025 May 2026 Hunterston B Offsite Contingency Plan (Redacted Version) N (revised plan requested by Office for Nuclear Regulation) Completed February 2024 New plan: May 26 DSM (Dutch State Mining) Nutritional Products Contingency Plan (Review & Exercise) N August 2026 On schedule Chivas Brothers – Balgray and Willowyard (Review & Exercise) N March 2027 Chemring, Stevenston External Contingency Plan (Review & Exercise) N November 2025 17
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6 Complete Spaceport COMAH Plan (prepared in conjunction with identified partner) S On hold To be deleted Wm Grants External Contingency Plan (Review & Exercise) S November 2027 Avian Flu Carcass Disposal Plan December 2025 Delayed Arran Fail to Sail Plan (N) April 2025 Complete Arran Care for People Response (N) April 2025 Almost Complete Cumbrae Fail to Sail Plan (N) Complete Review 2027 Hunterston B Flask Removal Plan (N) Complete Multi Agency Response Guide for Grissan, Girvan (S) Complete Review 2027 Care for People Review (All) March 2025 Complete Learning from Incidents Training sessions (new initiative for 2023) (All) Ongoing Community Events Tabletop Exercise (All) (NEW) May 2025 Delayed to 2026 Community Fireworks Tabletop Exercise (All) (NEW) August 2025 Complete Note: External Plans / Training and Exercises - Working with Multi Agency Partners Lead Target Date for completion Hunterston B – Training and Exercising Programme N EDF Ongoing Black Start and Power Resilience Recovery (Multi Agency) MA ALRP Ongoing Radiation Monitoring Unit Arrangements N (delayed – awaiting SG decisions) ALRP TBC WoSRRP Mass Fatalities Arrangements - (Review and Exercise) MA WoSRRP TBC by WoSRRP Marine Pollution Response Plan - Girvan Harbour (Biannual Notification Exercise, Review Plan & Table Top Ex Carrick) S MA ARA ongoing Animal Health MAIRGs (Review) MA EH&TS Complete Glasgow Prestwick Airport Multi Agency Contingency Plan S MA GPA Complete Review October 2027 Ayrshire Safer Shores Initiative Response Arrangements N S MA Police May 2025 Review for 2026 ALRP Disruptive Weather Response Arrangements MA ALRP Complete Issued October 2025 Kilmarnock Football Club E MA Exercise is taking place on 7 March 2025 with Ayr United FC KFC October 2027 Kilmarnock Prison E MA Scottish Prison Service TBC Develop ALRP Generic Response Guide (for Initial Response) ACCT March 25 Delayed Develop ALRP Response Guide / Plan to Battery Energy Storage Site (BESS) Facilities ACCT / SFRS March 25 Delayed Participate in development of ALRP Response Guide to Foxgrove facility NHS December 2024 ongoing Port Health Plan NEW NHS / SAC December 2025 N/A Note: • Further discussions will take place on the required changes for Hunterston B as it moves out of REPPIR legislation in early 2025. Supported Tasks - Participation at Sub Groups Lead Agency Update Community and Business Resilience Sub Group (developing and sharing best practice) MA WoSRRP Ongoing Training, Exercising and Learning Sub Group (developing and sharing best practice) MA WoSRRP Ongoing Warning and Informing the Public – Media Plans, Websites MA Councils Ongoing Ukraine Tactical ALRP Sub Group MA Councils Ongoing DELETED ALRP Power Resilience MA Councils Ongoing Provide Secretariat to Ayrshire Local Resilience Partnership (ALRP) MA ACCT Ongoing Community Resilience (provide advice and support to local community councils and resilience groups – ad hoc) MA ACCT Ongoing 18
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7 Colour coded abbreviations Work undertaken on behalf of North Ayrshire N Work undertaken on behalf of South Ayrshire S Work undertaken on behalf of East Ayrshire E Work undertaken on behalf of ALRP or other agencies MA (Multi Agency) Lesley Jeffery ACCT Coordinator 13 November 2025 19
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8 APPENDIX 2 Ayrshire Civil Contingencies Team – Service Plan (2026/27) 20
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9 Introduction 1.1 The Ayrshire Civil Contingencies Service Plan covers the period 2026/2027 and sets out what we intend to achieve over the next year based on the resources available to us. 1.2 Effective Contingency Planning is crucial to the achievement of the combined objectives of North, South and East Ayrshire Councils and the success of the strategic operation and delivery of all Council Services. The Ayrshire Civil Contingencies Team (ACCT) is responsible for developing and delivering a work plan that ensures compliance in respect of statutory obligations and endeavours to support all Council services embed robust contingency planning arrangements. The team will support the 3 Councils and relevant multi-agency partners to ensure that response and recovery in the event of adverse incidents is efficient and carefully planned. 1.3 Actions have been formulated and form the basis of the ACCT Work Plan. This is reported on and scrutinised quarterly by the Ayrshire Civil Contingencies Steering Group comprising of the Head of Service from each Council with the responsibility for Civil Contingencies. The 3 Ayrshire Council Shared Service Joint Committee has a remit to approve the plan and/or progress made on a 6 monthly basis. We have agreed challenging targets for the team in order to continuously improve the way we work and to take account of the statutory obligations imposed on all 3 Councils as Category 1 responders in line with Civil Contingencies legislation. 1.4 By planning and monitoring our progress for 2026-2027 we aim not only to contribute to the achievement of the strategic objectives of the 3 Ayrshire Councils but also support our colleagues within Health and Social Care, NHS Ayrshire and Arran, the Emergency Services and a wide range of multi- agency responders. These partners form the core membership of the Ayrshire Local Resilience Partnership (ALRP). 2 Profile 2.1 The Ayrshire Civil Contingencies Team has a responsibility to ensure the provision of the following key requirements on behalf of the 3 Councils; • Operation of an on-call service to provide 24/7 response for Civil Emergencies as the Duty Officer(s) on behalf of any of the affected Councils. • Preparation of a consistent Civil Contingencies Response and Recovery Plan for approval and implementation by each of the 3 Councils. • Maintenance of an accurate and up to date Emergency Contact Directory for each of the 3 Councils. • Development and delivery of training programmes to ensure key staff within each Council know and understand their emergency roles and are prepared to respond to major incidents and civil emergencies. • Preparation and maintenance of Contingency Plans for specific sites, which are also tested on a multi-agency basis at 3 yearly intervals. • Maintenance of a range of plans to cover the response to emergencies of non-site specific risk. 2.2 To date the service is working within an overall net revenue budget for the team of £203,553 (2025-2026). It is delivered utilising a workforce of 3.5 FTE, however long-term absence has been impacting staffing provision since August 2022. Please note that the team is currently running with one Coordinator and one officer (we have one vacancy currently being advertised and one 0.5 officer post vacant due to secondment) – this reduction in staff means that costs for 2025 / 2026 are expected to be around £165,000 and this also includes the purchase costs of the Starlink system for each of the councils which was purchased through staff savings in the team. 3 How are we doing? 3.1 Demanding performance targets are set through the Performance Development and Review (PDR) process. This helps us embed a culture of improvement within the team and aims to 21
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10 ensure the achievement of outcomes within the Service Plan. These are further articulated through team meetings where assigned activities are monitored and assessed. Prioritising workloads and establishing clear deadlines are key features on the allocation of tasks. 3.2 The Team’s performance is tracked and measured using the South Ayrshire Council Performance Management System approach, and new initiatives progressed as the contingencies planning landscape evolves. The team is actively supported and encouraged to consider opportunities to introduce new and innovative ways of working. 3.3 There has been an investment in training for the team and officers have the opportunity to attend external events and participate in a range of external or multi-agency forums which help ensure knowledge of best practice in Civil Contingencies. We hope this will continue. 3.4 Areas identified for improvement are being taken forward and these include more regular refresher training opportunities for key Council managers and the further development of online e-Learning training in Civil Contingencies to extend the reach and breadth of core skills across a wider range of participants within North, South and East Ayrshire Councils. Unfortunately, whilst we have made progress on the training of key Council managers, we have not managed to update our e-learning packages. 4. The challenges we face 4.1 These are outlined as follows: - • External An increase in adverse and concurrent incidents, emergency or weather events stretch existing resources in terms of ensuring that Civil Contingencies responses are well planned and tested. Additional high-profile events, which rely on Council support also place considerable pressure on available time and expertise. Legislative change or amendment to government policy will also impact workloads. • Internal Conflicting priorities and resourcing pressures across a number of service areas can expose gaps in terms of demonstrating a fully corporate approach to the implementation of well embedded Contingency Planning. There can often be challenges in terms of persuading services of the business benefits in preparing and testing contingency plans. The reduced staffing levels have had a significant impact on our ability to deliver “nice to do” pieces of work, however we have strived to deliver statutory and that which is considered important in the current landscape, eg, Events workshops and further training sessions. 5. Detailed Service Plan 5.1 The strategic outcomes for all 3 Councils are underpinned by having robust processes for risk management and resilience. How we intend to contribute to the successful achievement of the 3 Ayrshires’ objectives is set out in the detail in the ACCT Service Plan on the following pages. 6. Governance 6.1 The progress made by the ACCT is analysed on a quarterly basis by the 3 Council Civil Contingencies Steering Group. The Service Plan will be developed on an annual basis and subject to approval and scrutiny by the Shared Service Joint Committee. Plans, Procedures and Guidelines It is important to note that by its very nature Civil Contingencies work activity is often reactive and the team endeavour to respond to events and circumstances as they arise. The Councils’ Civil Contingencies Response and Recovery Plans are deliberately generic and provide a framework which allows for speedy response to emergencies as they arise. The Service Plan will therefore be regularly updated as and when required. 22
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11 Copies of the ACCT and other resilience documents are hosted on each Council’s Resilience Direct page and on their shared drive system - access is limited to those who have a key role responding to an emergency - the links are noted below. South Ayrshire - ACCT on Sharepoint East Ayrshire - ACCT on Shared Drive North Ayrshire - on Resilience Direct Update Prepared – 13 November 2025 23
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12 Ayrshire Civil Contingencies Team - Work Plan for April 2026 to March 2027 The following tables outline key contingencies plans, training and exercises for the Civil Contingencies Team. It includes work activity ongoing or completed within 2024 and further actions for 2025-2026. The ACCT is either leading on these or providing support to other agencies on their development. It also includes reference to Civil Contingencies sub-groups which may be contributed to by ACCT. Internal Plans / Training and Exercises led by ACCT Target Date for next review Civil Contingencies Response & Recovery - SAC (Review) S September 2028 Civil Contingencies Response & Recovery – NAC (Review) N September 2028 Civil Contingencies Response & Recovery – EAC (Review) E September 2028 Local Incident Room Guidelines – SAC (Exercise) S September 2028 Major Accident Hazard Gas Pipelines - Ayrshire Plan (Review and Exercise) N S E December 2026 (D) Care for People – Emergency Support Centres Guidelines (Review & Exercise) N S E Ongoing Black Start and Power Resilience Recovery (Councils) N S E ongoing Emergency Contact Directories (biannual updates June and December) N S E June 2026 Pandemic Influenza Plan N S E October 2028 Incident Management Training – 3 sessions per year December 2026 Note: • Care for People is annotated as ongoing however, the plans were issued in August 2028 but there is considerable training done each year on this. Internal Plans / Training and Exercises led by ACCT – completed for 26/27 Mobile Telephone Privileged Access System (MTPAS) N S E December 2025 eLearning package for Community Support Centres / Care for People Awareness N S E December 2026 eLearning package for Civil Contingencies Awareness N S E December 2026 eLearning Civil Contingencies package for Elected Members (Develop) N S E December 2026 Fuel Disruption Plan - Fleet Management N S E December 2026 Shoreline Response Plan (Develop) N S tbc The above Plans / Training will be reviewed again prior to financial year end 2026/27. Target dates are provided in December 2025 via the Ayrshire Shared Service Panel report. Any additional work activity identified will also be included within the report. External Plans / Training and Exercises led by ACCT Target Date for completion Defence Munitions Beith External Contingency Plan (Review & Exercise) N 2026 Hunterston B Offsite Contingency Plan (Review and Exercise) N (revised plan requested by Office for Nuclear Regulation) May 2026 Hunterston B Offsite Contingency Plan (Redacted Version) N (revised plan requested by Office for Nuclear Regulation) May 2026 DSM (Dutch State Mining) Nutritional Products Contingency Plan (Review & Exercise) N August 2026 Chivas Brothers – Balgray and Willowyard (Review & Exercise) N March 2027 Chemring, Stevenston External Contingency Plan (Review & Exercise) N November 2028 Wm Grants External Contingency Plan (Review & Exercise) S November 2027 Avian Flu Carcass Disposal Plan April 2026 Arran Fail to Sail Plan (N) August 2026 Arran Care for People Response (N) August 2028 Cumbrae Fail to Sail Plan (N) Review 2027 Hunterston B Flask Removal Plan (N) Complete Multi Agency Response Guide for Grissan, Girvan (S) Review 2027 Care for People Review (All) August 2028 Learning from Incidents Training sessions (new initiative for 2023) (All) Ongoing Community Events Tabletop Exercise (All) (NEW) Annually Community Fireworks Tabletop Exercise (All) Annually Community Christmas Lights Tabletop Exercise (All) (NEW) Annually Note: • Further issues have come to light regarding Arran Fail to Sail and it will be reviewed again in 2026. • Similar issues for Cumbrae and a request for review from the Ferry Users Group in 2026 • Community Workshops will take place annually in future at least for a few years to increase attendance and knowledge of the event External Plans / Training and Exercises - Working with Multi Agency Partners Lead Target Date for completion Hunterston B – Training and Exercising Programme N EDF May 2026 and finish Black Start and Power Resilience Recovery (Multi Agency) MA ALRP Ongoing 24
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13 Radiation Monitoring Unit Arrangements N (delayed – awaiting SG decisions) ALRP TBC WoSRRP Mass Fatalities Arrangements - (Review and Exercise) MA WoSRRP TBC by WoSRRP Marine Pollution Response Plan - Girvan Harbour (Biannual Notification Exercise, Review Plan & Table Top Ex Carrick) S MA ARA ongoing Animal Health MAIRGs (Review) MA EH&TS Review 2026 (delayed) Glasgow Prestwick Airport Multi Agency Contingency Plan S MA GPA Complete Review October 2027 Ayrshire Safer Shores Initiative Response Arrangements N S MA Police May 2026 ALRP Disruptive Weather Response Arrangements MA ALRP September 2026 Kilmarnock Football Club E MA Exercise is taking place on 7 March 2025 with Ayr United FC KFC October 2027 Kilmarnock Prison E MA Scottish Prison Service TBC Develop ALRP Generic Response Guide (for Initial Response) ACCT Complete but awaiting stress test Develop ALRP Response Guide / Plan to Battery Energy Storage Site (BESS) Facilities ACCT / SFRS Delayed Participate in development of ALRP Response Guide to Foxgrove facility NHS ongoing Port Health Plan NEW NHS / SAC N/A – remaining with Prestwick Airport Note: • Further discussions have taken place on the required changes for Hunterston B as it moves out of REPPIR legislation in early 2025 and an exercise is planned for May 2026. • The generic response plan was completed in April and issued to partners but it has not yet been stress tested so has not been completely issued. • The Port Health plan was going to be moved into the Ayrshire LRP for updating but Prestwick Airport are continuing to update this plan. Supported Tasks - Participation at Sub Groups Lead Agency Update Community and Business Resilience Sub Group (developing and sharing best practice) MA WoSRRP Ongoing Training, Exercising and Learning Sub Group (developing and sharing best practice) MA WoSRRP Ongoing Warning and Informing the Public – Media Plans, Websites MA Councils Ongoing ALRP Power Resilience MA Councils Ongoing Provide Secretariat to Ayrshire Local Resilience Partnership (ALRP) MA ACCT Ongoing Community Resilience (provide advice and support to local community councils and resilience groups – ad hoc) MA ACCT Ongoing • ACCT have been attending some HSCP community groups to provide a talk on community resilience. This is available to any communities who have an interest in developing their own personal and community resilience. • ACCT also working with Ballantrae community to build on the work they did to support their own community during Storm Eowyn in January 2025. Colour coded abbreviations Work undertaken on behalf of North Ayrshire N Work undertaken on behalf of South Ayrshire S Work undertaken on behalf of East Ayrshire E Work undertaken on behalf of ALRP or other agencies MA (Multi Agency) Lesley Jeffery ACCT Coordinator 13 November 2025 25
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AYRSHIRE SHARED SERVICES JOINT COMMITTEE CALENDAR OF MEETINGS – 2026 Date & Time Reports Due Agenda Issued Friday 13 March 2026 at 10am Tuesday 3 March 2026 Friday 6 March 2026 Friday 12 June 2026 at 10am Tuesday 2 June 2026 Friday 5 June 2025 Friday 4 September 2026 at 10am Tuesday 25 August 2026 Friday 28 August 2026 Friday 4 December 2026 at 10am Tuesday 24 November 2026 Friday 27 November 2026 Agenda Item 4 27
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Official THE AYRSHIRE SHARED SERVICES JOINT COMMITTEE - 5 DECEMBER 2025 Report by Chief Financial Officer & Head of Finance & ICT AYRSHIRE ROADS ALLIANCE REVENUE FINANCIAL MONITORING REPORT Purpose of report 1. The purpose of this Report is to update the Joint Committee on the revenue budget monitoring position as at 30 September 2025, for the Ayrshire Roads Alliance. Recommendations 2. It is recommended that the Joint Committee (i) Note the financial management position of the Ayrshire Roads Alliance for 2025-26. (ii) Note the interventions that are being taken to address the adverse financial position (iii) Requests a further financial update at the next meeting of the Joint Committee. (iv) Otherwise, notes the content of this report Background 3. The Joint Committee approved a Report on 23 May 2014 describing the budget monitoring arrangements for the Ayrshire Roads Alliance. 4. As part of the Detailed Business Case the service budget is split between strategic service delivery and local service delivery. This separates out the core/recurring costs of service delivery from the local service costs at a single Council level. This ensures that decisions on the level of local spend remain with local Members, and ensures that the local Members retain control of their local roads budgets. Appendix 1 provides a breakdown of this split. 5. At its meeting of 19th February 2016, Committee agreed a change to how Strategic Service Delivery would be allocated between the two Councils. A smaller group of core Strategic Delivery staff have been identified and their costs continue to be split equally. The remaining Strategic Delivery costs would be apportioned in line with Local Delivery budget inputs plus actual capital expenditure in-year. Agenda Item 5 29
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Official Budget Monitoring Position 6. The overall outturn for 2025-26 is anticipated to be £0.402m greater than budget. 7. Strategic Delivery out-turn is anticipated to be £0.214m less than budget. Strategic Service Delivery Combined (£m) Initial Budget 3.688 Probable Outturn 3.474 Probable Variance (0.214) 8. East Ayrshire Local Delivery anticipated out-turn is £0.800m greater than budget and South Ayrshire Local Delivery £0.184m less than budget. 9. Summary information is provided in the table below. A full budget monitoring statement, including reasons for major variances is attached at Appendix 2. Actual Expenditure as at P6 £m Actual Expenditure as % of Ann. Est. £m Service Division Annual Estimate 2025/26 £m Projection to 31/3/26 £m Variance (Favourable) / Adverse £m 1.481 40.2% STRATEGIC DELIVERY 3.688 3.474 (0.214) 2.248 55.1% LOCAL DELIVERY - EAST AYRSHIRE 4.078 4.878 0.800 2.294 44.2% LOCAL DELIVERY - SOUTH AYRSHIRE 5.191 5.007 (0.184) 6.023 46.5% TOTAL 12.957 13.359 0.402 10. The position for each Council is shown below: EAC (£m) SAC (£m) TOTAL (£m) Strategic Delivery (0.397) 0.183 (0.214) Local Delivery 0.800 (0.184) 0.616 2025-26 Variance 0.403 (0.001) 0.402 11. To address the financial position, interventions have been put in place across ARA to apply financial restraint. These interventions will be challenging and will require an increased level of financial control and monitoring to ensure that their implementation has the desired impact. It is proposed that going forward and until further notice: • A freeze is placed on the filling of all non-essential vacancies; 30
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Official • An increased level of authorisation by Head of ARA is put in place for all orders and expenditure above a specific level; • Head of ARA is required to undertake detailed monthly monitoring of expenditure to ensure robust review of essential spend. • All contracts currently being tendered or appraised are to be reconsidered by Head of ARA regarding continued need and availability of resources. Progress will be reported to future meetings of Joint Committee. Implications 12. Implications Yes No Paragraph number in the report 1. Policy/Strategic Planning Yes 13 2. Governance Yes 14 3. Human Resources Yes 15 4. Equality and Fairer Scotland Duty No 5. Financial Yes 16 6. Risk Yes 17 7. Community Wealth Building No 8. Net Zero No Policy/strategic planning implications 13. The work undertaken by the Ayrshire Roads Alliance aligns with the Community Plan for East Ayrshire Council; and the Council Plan for South Ayrshire Council. Governance implications 14. The work of the Ayrshire Roads Alliance is undertaken in accordance with relevant legislation. Human resources implications 15. The establishment of the Ayrshire Roads Alliance is dependent on the available budget. Available budget and human resource requirements will be reviewed as part of budget monitoring. Financial implications 16. The available revenue budget for the Ayrshire Roads Alliance for 2025-26 is £12.957m. The budget will continue to be monitored and reported to the Joint Committee. 31
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Official Risk implications 17. Appropriate financial monitoring arrangements are in place to mitigate risk. This is included in the Ayrshire Roads Alliance Risk Register. Regular meetings are held between relevant finance staff and the Ayrshire Roads Alliance. Appendices (if applicable) Appendix One - Split between Strategic and Local Service Delivery Appendix Two - Financial Monitoring Report Background papers None Person to contact Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No: 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org Implementation Officer Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No: 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org 32
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CLASSIFICATION: PUBLIC Official Appendix 1 – Split Between Strategic and Local Service Delivery Strategic Service Delivery Local Service Delivery Transportation, Development Control and Road Safety Local Transport Strategy; Transportation Policy; Road Safety Plan; Travel Planning, Cycling Strategy; Planning Applications; Road Construction Consents; Development Planning; Council/Partner Liaison; Section 75 Agreements; Road Safety Schemes; Road Safety Audits; School Travel Plans; School Crossing Patrol; Road Safety Education. Transportation, Development Control and Road Safety Maintenance of Bus Shelters; Split Cycle Offset Optimisation Technique (SCOOT) systems (an adaptive control system for controlled road crossings); Development Control; Bus Shelter Advertising; Shopmobility; Construction of Road Safety Schemes. Asset, Traffic and Parking Asset Management Plan; Roads Improvement Plan; Infrastructure Surveys; Inventory Management; Scottish Roadworks Register; Issue of Permits; Performance Monitoring; Accident Investigation and Prevention; Traffic Orders; Traffic Counts; and Parking Strategy. Asset, Traffic and Parking Maintenance of Traffic Signals, Traffic Signs; Car Park Maintenance and Parking Enforcement. Design and Environment Flood Risk Management Strategy; Flood Risk Management Plans; Watercourses; Flood Mitigation; Coastal Protection; Inspection of Piers & Harbours; Bridge Inspections and Maintenance; Structural Assessments; Technical Approval; Abnormal Load Routing; and Design of Major and Minor Road Schemes and Improvements. Design and Environment Maintenance of Watercourses, Bridges, Retaining Walls, Piers and Harbours. Operations Carriageway Inspections; Winter Service Planning; Programming of Proactive, Reactive and Cyclic Maintenance; Street Lighting Design and Management; and Festive Lighting. Operations Proactive, Reactive, Cyclic Maintenance of Roads and Footways; Winter and Weather Emergency Service; Proactive and Reactive Maintenance of Streetlights; Electricity costs for streetlights. Support Services HR, Finance, ICT, and Administrative Support. 33
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 2025 2025/26 GENERAL SERVICES REVENUE BUDGET AS AT 30 SEPTEMBER 2025 – PERIOD 6 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT SERVICE SUMMARY - OVERVIEW POSITION It is anticipated that Ayrshire Roads Alliance will outturn £0.402m greater than budget at 31st March 2026 Actual Expenditure as at P6 £m Actual Expenditure as % of Ann. Est. £m Service Division Annual Estimate 2025/26 £m Projection to 31/3/26 £m Variance (Favourable) / Adverse £m 1.481 40.2% STRATEGIC DELIVERY 3.688 3.474 (0.214) 2.248 55.1% LOCAL DELIVERY - EAST AYRSHIRE 4.078 4.878 0.800 2.294 44.2% LOCAL DELIVERY - SOUTH AYRSHIRE 5.191 5.007 (0.184) 6.023 46.5% TOTAL 12.957 13.359 0.402 STRATEGIC DELIVERY This variance reflects a number of employee vacancies and turnover within the service (£0.199m) and a budget for unfunded superannuation costs within ARA – South which will not be required (£0.100m). This is mainly offset by a shortfall in income (£0.059m) and transport costs (£0.032m). LOCAL DELIVERY – EAST AYRSHIRE This variance mainly reflects shortfalls in income particularly in roads maintenance (£0.368m) and parking charges (£0.248m) along with winter maintenance materials (£0.113m), sub-contractors within Roads Maintenance (£0.494m), maintenance of parking / EV charging machines (£0.098m) and roads maintenance and street lighting materials (£0.055m). This is offset by vacancies and turnover (£0.682m) and a saving on fuel (£0.050m), particularly within Roads Maintenance. LOCAL DELIVERY – SOUTH AYRSHIRE This variance mainly reflects vacancies and turnover, particularly within Roads Maintenance (£0.191m), along with additional income in relation to parking charges (£0.163m), Street Lighting (£0.093m) and design fees (£0.071m). Reduced expenditure is anticipated on maintenance materials (£0.225m), and fuel (£0.052m). This is partly offset by additional expenditure on sub-contractors (£0.234m), employee recharges in respect of cross boundary working (£0.081m), property costs (£0.065m), street lighting electricity (£0.062m), winter materials (£0.040m), computing (£0.035m) and the maintenance of parking / EV charging machines (£0.048m) . 34
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 2025 2025/26 GENERAL SERVICES REVENUE BUDGET AS AT 30 SEPTEMBER 2025 – PERIOD 6 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT STRATEGIC DELIVERY Actual Expenditure as at P6 £m Actual Expenditure as % of Ann. Est. £m Service Division Annual Estimate 2025/26 £m Projection to 31/3/26 £m Variance (Favourable) / Adverse £m 1.718 46.1% EMPLOYEE COSTS 3.730 3.432 (0.298) 0.026 86.7% PREMISES COSTS 0.030 0.030 0.000 0.040 108.1% TRANSPORT COSTS 0.037 0.069 0.032 0.119 15.3% SUPPLIES & SERVICES 0.776 0.768 (0.008) 0.000 0.0% THIRD PARTY PAYMENTS 0.000 0.000 0.000 0.005 0.0% DEBT CHARGES 0.004 0.005 0.001 1.908 41.7% TOTAL EXPENDITURE 4.577 4.304 (0.273) (0.427) 48.0% INCOME (0.889) (0.830) 0.059 1.481 40.2% NET EXPENDITURE 3.688 3.474 (0.214) EARMARKED FUNDS TO BE CARRIED FORWARD 1.481 40.2% TOTAL INCLUDING EARMARKED FUNDS 3.688 3.474 (0.214) 35
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 2025 2025/26 GENERAL SERVICES REVENUE BUDGET AS AT 31 JULY 2025 – PERIOD 4 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT Projected Variance at 31 March 2026 (£m) Strategic Delivery (0.298) 0.032 (0.008) 0.059 0.001 Employee Costs This variance reflects a number of vacant posts and turnover (£0.199m), a budget for severance costs which will not be required (£0.100m) and reduced expenditure on training (£0.015m). This partly offset by employee recharges (£0.016m) Transport Costs This variance reflects additional vehicle maintenance charges (£0.013m), fuel and EV charging (£0.010m) costs, along with a number of smaller variances (£0.009m). Supplies & Services This variance mainly reflects savings on EV electricity (£0.018m) and road safety materials (£0.009m), partly offset by additional computer related expenditure (£0.011m) and insurance premiums (£0.006m) Income This variance mainly reflects a shortfall in ad-hoc income, particularly in relation to Temporary Traffic Regulation Orders and inspection fees. Other Variances This represents other non-material variances within Strategic Delivery (0.214) Total reported variance 36
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 2025 2025/26 GENERAL SERVICES REVENUE BUDGET AS AT 31 JULY 2025 – PERIOD 4 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT LOCAL DELIVERY – EAST AYRSHIRE Actual Expenditure as at P6 £m Actual Expenditure as % of Ann. Est. £m Detail Annual Estimate 2025/26 £m Actual to 31/3/26 £m Variance (Favourable) / Adverse £m 1.257 36.2% EMPLOYEE COSTS 3.468 2.692 (0.776) 0.235 73.7% PREMISES COSTS 0.319 0.321 0.002 0.325 39.2% TRANSPORT COSTS 0.829 0.781 (0.048) 0.899 36.6% SUPPLIES & SERVICES 2.457 2.950 0.493 0.537 47.6% THIRD PARTY PAYMENTS 1.129 1.686 0.557 0.362 99.2% DEBT CHARGES 0.365 0.363 (0.002) 3.615 42.2% TOTAL EXPENDITURE 8.567 8.793 0.226 (1.367) 30.5% INCOME (4.489) (3.915) 0.574 2.248 55.1% NET EXPENDITURE 4.078 4.878 0.800 EARMARKED FUNDS TO BE CARRIED FORWARD 2.248 55.1% TOTAL INCLUDING EARMARKED FUNDS 4.078 4.878 0.800 37
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 2025 2025/26 GENERAL SERVICES REVENUE BUDGET AS AT 31 JULY 2025 – PERIOD 4 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT Projected Variance at 31 March 2026 (£m) Local Delivery - East Ayrshire (0.776) (0.048) 0.493 0.557 0.574 Employee Costs This variance represents vacant posts and turnover (£0.682m), particularly within Roads Maintenance Unit, and employee recharges in respect of cross boundary working (£0.107m). Transport Costs This variance mainly reflects savings on fuel (£0.050m) and external hires (£0.006m), partly offset by EV charging (£0.005m) other smaller variances (£0.003m). Supplies & Services This variance mainly reflects winter maintenance materials (£0.113m) and EV Charging / Parking Machine maintenance contract (£0.098m), bus station security (£0.145m) of which 50% is rechargeable to Stagecoach, Roads and Street Lighting materials (£0.055m), weather forecasting service (£0.026m), computing (£0.025m) and a number of small variances (£0.025m). Third Party Payments This variance mainly reflects additional use of sub-contractors within maintenance (£0.494m) and street lighting (£0.064m). Income This variance mainly reflects shortfalls in roads maintenance (£0.368m) and parking charges (£0.248m) income. This is partly offset by bus station security recharge to Stagecoach (£0.043m) and street lighting ad- hoc income (£0.005m) Other Variances Small underspends within Debt Charges offsets additional Premises Costs’ expenditure 0.800 Total reported variance 38
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 2025 2025/26 GENERAL SERVICES REVENUE BUDGET AS AT 31 JULY 2025 – PERIOD 4 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT LOCAL DELIVERY – SOUTH AYRSHIRE Actual Expenditure as at P6 £m Actual Expenditure as % of Ann. Est. £m Service Division Annual Estimate 2025/26 £m Projection to 31/3/26 £m Variance (Favourable) / Adverse £m 1.140 42.8% EMPLOYEE COSTS 2.661 2.580 (0.081) 0.118 51.3% PREMISES COSTS 0.230 0.295 0.065 0.665 43.6% TRANSPORT COSTS 1.526 1.457 (0.069) 0.729 30.9% SUPPLIES & SERVICES 2.360 2.343 (0.017) 0.548 24.0% THIRD PARTY PAYMENTS 2.282 2.516 0.234 0.200 93.9% DEBT CHARGES 0.213 0.208 (0.005) 3.400 42.5% TOTAL EXPENDITURE 9.272 9.399 0.127 (1.106) 27.1% INCOME (4.081) (4.392) (0.311) 2.294 44.2% NET EXPENDITURE 5.191 5.007 (0.184) EARMARKED FUNDS TO BE CARRIED FORWARD 2.294 44.2% TOTAL INCLUDING EARMARKED FUNDS 5.191 5.007 (0.184) 39
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APPENDIX 2 AYRSHIRE SHARED SERVICES JOINT COMMITTEE 2025 2025/26 GENERAL SERVICES REVENUE BUDGET AS AT 31 JULY 2025 – PERIOD 4 AYRSHIRE ROADS ALLIANCE FINANCIAL PERFORMANCE SUMMARY CLASSIFICATION: OFFICIAL-PROTECT Projected Variance at 31 March 2026 (£m) Local Delivery - South Ayrshire (0.081) 0.065 (0.069) (0.017) 0.234 (0.005) (0.311) Employee Costs This variance mainly reflects staff turnover due to vacancies (£0.191m), partly offset by employee recharges in respect of cross boundary working (£0.081m) Premises Costs This variance reflects depot electricity (£0.040m) and non-domestic rates charges (£0.024m) in relation to bus shelters Transport Costs This variance reflects savings on fuel (£0.052m) and external hires (£0.020m), partly offset by additional EV charging costs (£0.003m) Supplies & Services This variance reflects savings on roads maintenance materials (£0.225m) and lighting (£0.015m) materials This is partly offset by additional expenditure on street lighting electricity (£0.062m), repairs and maintenance of parking meters (£0.048m), equipment (£0.010m), winter maintenance materials (£0.040m), additional expenditure on a new Roads AI system (£0.029m), along with weather forecasting service costs (£0.025m) and several smaller variances (£0.009m). Third Party Payments This variance reflects additional use of sub-contractors in relation to street lighting (£0.110m), design (£0.039m) and winter maintenance due to an additional 2 routes being delivered externally (£0.090m). Debt Charges This variance reflects the timing of vehicle purchases Income This variance mainly reflects additional parking charges (£0.163m), street lighting income (£0.093m) and design ad-hoc income (£0.071). This is partly offset by a shortfall in income relating to Girvan Harbour (£0.020m). (0.184) Total reported variance 40
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 5 December 2025 Report by the Head of Roads – Ayrshire Roads Alliance AYRSHIRE ROADS ALLIANCE PERFORMANCE SCORECARD Purpose of report 1. The purpose of this Report is to advise the Joint Committee regarding the progress made to date against the Performance Scorecard. Recommendations 2 It is recommended that the Joint Committee: i. Notes the performance scorecard presented in this report; ii. Continues to receive the performance scorecard updates; and iii. Otherwise, notes the content of the report. Background 3. The purpose of the performance management and benchmarking is to work collaboratively to deliver tangible and sustained improvements within the Ayrshire Roads Alliance in order to manage the on-going development and delivery of benchmarking frameworks. 4. Improved performance management is fundamental to supporting the Ayrshire Roads Alliance. This drives change and improvement within the fully integrated roads service and support improved outcomes, better performance, and more effective use of resources. 5. The Performance Indicators are regularly refreshed when new useful performance measures are introduced by the Ayrshire Roads Alliance or there is an agreement to include a specific indicator. This will be a regular item for the Ayrshire Shared Service Joint Committee to review Main report/main issues 6. This scorecard is used to: • monitor the progress in meeting the Ayrshire Roads Alliance’s objectives; • help managers to have performance-related conversations with staff; and • identify any problem areas that need addressed. Agenda Item 6 41
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7. Some indicators are collated at different frequencies and so these will be included as appropriate. 8. The Performance Scorecard is presented in Appendix 1. Commentary against the specific red and amber performance measures are included in Appendix 1. There are a number of green performance measures which should be highlighted, especially: • Finance with respect to the percentage of invoices paid within 30 calendar days. This is currently at 98% for this financial year. • Priority 1 and Priority 2 Faults – with respect to the percentage of priority 1 and 2 faults completed within timescale. This is currently above target for this financial year. • Street Lighting Repairs – with respect to the percentage of street lighting repairs completed within the timescale. The service has achieved an average of 99% for this financial year. 9. The Improvement Action Plan continues to identify improvements to a number of existing processes for re-design within The Ayrshire Roads Alliance. Implications Implications Yes No Paragraph number in report 1. Policy/Strategic Planning Yes 10 and 11 2. Governance Yes 12 3. Human Resources Yes 13 4. Equality and Fairer Scotland Duty Yes 14 5. Financial Yes 15 6. Risk Yes 16 7. Community Wealth Building Yes 17 8. Net Zero Yes 18 Policy/strategic planning implications 10. A well-maintained road network will contribute to achieving the 2015-2030 Community Plan objectives and associated 2021-2024 Delivery Plans 11. The matters referred to in this report contribute to Priority 1 of the South Ayrshire Council Plan: Spaces and Places/ Moving around and the environment (Outcome 1). 42
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Governance Implications 12. The work of the Ayrshire Roads Alliance is undertaken in accordance with relevant legislation. Humans resources Implications 13. The Performance Scorecard has no direct impact on human resources. Equality impact and Fairer Scotland duty implications 14. The Performance Scorecard complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. Financial implications 15. The Performance Scorecard facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. Risk implications 16. The Performance Scorecard assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. Community Wealth Building implications 17. The works programme provides economic levers to develop resilient, inclusive local economies with more local spend and fair employment, as well as ensuring that wealth is more locally owned and benefits local people Net zero implications 18. The Ayrshire Roads Alliance Service Plan supports and links to East Ayrshire Climate Strategy Themes Theme 2: Transport Theme 4: Natural Environment 43
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Appendices (if applicable) 1. Performance Scorecard Background papers None Person to contact Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org Implementation Officer Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org 44
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Official# 2021 2022 2023 2024 2021 2022 2023 2024 Number of people killed or seriously injured in road accidents per 100,000 population 36 42 48 34 37 54 28 54 Number of slightly injured casualties per 100,000 population 49 58 82 57 41 52 30 58 2019/21 2019/21 Scotland Average 2020/22 2020/22 Scotland Average 2021/23 2021/23 Scotland Average 2022/24 2022/24 Scotland Average 2023/2 5 2023/25 Scotland Average 2019/21 2019/21 Scotland Average 2020/22 2020/22 Scotland Average 2021/23 2021/23 Scotland Average 2022/24 2022/24 Scotland Average 2023/25 2023/25 Scotland Average 22.10% 29.80% 17.20% 27.60% 15.60% 27.40% 17.60% 28.90% 17.70% 30.60% 34.10% 29.80% 28.90% 27.60% 23.00% 27.40% 21.7% 28.90% 23.4% 30.60% 32.60% 34.00% 26.85% 33.60% 27.00% 31.50% 26.10% 32.50% 25.20% 34.60% 37.30% 34.00% 34.40% 33.60% 32.50% 31.50% 31.0% 32.50% 28.6% 34.60% 33.50% 33.60% 29.50% 33.20% 29.60% 32.70% 31.00% 33.40% 30.80% 34.20% 40.80% 33.60% 37.90% 33.20% 38.90% 32.70% 38.1% 33.40% 37.6% 34.20% 42.30% 38.30% 40.90% 36.70% 40.60% 36.40% 39.00% 36.20% 37.00% 36.20% 43.40% 38.30% 42.90% 36.70% 41.00% 36.40% 38.5% 36.20% 36.4% 36.20% 36.80% 35.50% 33.80% 34.20% 33.50% 33.60% 33.00% 34.10% 31.70% 34.70% 40.90% 35.50% 39.00% 34.20% 37.40% 33.60% 35.5% 34.10% 34.0% 34.70% MONTHLY PERFORMANCE INDICATORS APSE Average Target Current Status Apr May Jun Jul Aug Sep Comments APSE Average Target Current Status Apr May Jun Jul Aug Sep Comments No of invoices paid within 30 days 333 357 323 383 361 378 - - 1.43 0.78 0.91 1.21 0.61 0.59 No of Invoices Received 341 358 325 390 365 379 % of invoices paid within 30 days 98% 99% 99% 98% 98% 99% - 49,000 per annum 1,751 3,928 6,316 9,795 9,501 8,555 Average Year to date of Number of Invoices paid within 30 days 98% 98% 98% 98% 98% 98% - - 4,576 4,561 4,559 4,566 4,564 4,560 - 1,800 per annum 140 562 1,258 1,736 857 986 Number of ARA Safety Inspections Completed within Timescale 25 24 20 16 23 21 Number of ARA Safety Inspections Scheduled 25 25 20 20 24 22 % of ARA Safety Inspections Completed within timescale 100% 96% 100% 80% 96% 95% Average Number of days to report an incident to the Health and Safety Section 1.5 2.7 36.3 1.6 3 1 HEALTH AND SAFETY South Ayrshire AYRSHIRE ROADS ALLIANCE Visits to the ARA Website every month No of Twitter Followers every month Monthly visits to the website from social media AYRSHIRE ROADS ALLIANCE ABSENCE MONITORING 92.02% ANNUAL PERFORMANCE INDICATORS (CALENDAR YEAR) East Ayrshire WELL ENGAGED Performance Information AYRSHIRE ROADS ALLIANCE PERFORMANCE SCORECARD DETAILED MONITORING REPORT UPDATE : JOINT COMMITTEE - 5 DECEMBER 2025 ANNUAL PERFORMANCE INDICATORS (FINANCIAL YEAR) East Ayrshire Council South Ayrshire Council % of A Class roads that should be considered for maintenance % of B Class roads that should be considered for maintenance % of C Class roads that should be considered for maintenance % of U Class roads that should be considered for maintenance Overall % of the road network that should be considered for maintenance Average days lost per employee 98% AYRSHIRE ROADS ALLIANCE FINANCE - 45
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Official# Target Current Status Apr May Jun Jul Aug Sep Target Current Status Apr May Jun Jul Aug Sep 100% 0 0 Number of Public Liability claims closed 5 3 3 8 7 1 10 6 6 2 2 4 Number of Public Liability claims received 6 7 3 3 7 3 7 3 3 3 3 5 Total number of open claims 57 63 63 27 35 44 65 46 40 34 38 40 Number of Public Liability Claims that were successful 0 0 0 0 1 0 0 1 0 0 1 0 % of Public Liability Claims that were successful 0% 0% 0% 0% 14% 0% 0% 16% 0% 0% 50% 0% Number of Priority 1 Road Emergency defect repairs made safe within 2 hours 0 2 1 2 1 1 3 2 2 2 1 0 Number of Priority 1 Repair Lines issued 0 2 1 2 1 1 3 2 2 2 1 0 % of Priority 1 Road Emergency defect repairs made safe within 2 hours - 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% - Number of Priority 2 Road Emergency defect repairs made safe within 5 working days 8 17 8 7 6 3 20 5 6 11 7 11 Number of Priority 2 Repair Lines issued 10 18 10 8 6 3 21 5 7 11 7 11 % of Carriageway Priority 2 Defects repaired within 5 working days 80% 95% 80% 88% 100% 100% 95% 100% 86% 100% 100% 100% Number of Stage 1 Complaints responded to within allotted timescales 0 1 0 3 1 2 0 4 1 2 1 2 Numer of Stage 1 Complaints received 0 1 0 3 1 2 0 4 1 2 1 2 % of Stage 1 Complaints responded to within allotted timescales - 100% - 100% 100% 100% - 100% 100% 100% 100% 100% Number of Stage 2 complaints responded to within allotted timescales - 0 0 0 0 0 0 1 0 2 0 - 1 Number of Stage 2 complaints received 0 0 0 0 0 0 1 0 2 0 - 1 % of Stage 2 complaints responded to within allotted timescales - - - - - - 100% - 100% - - 100% Number of parking appeals accepted 30 29 33 36 34 42 62 75 52 36 31 74 PRIORITY 2 FAULTS COMPLAINTS 0 0 - 2 0 0 PARKING Managers are aware of the importance of undertaking FACE reviews with staff 75% - 100% PUBLIC LIABILITY CLAIMS PRIORITY 1 FAULTS 100% 100% Number of staff who have received annual FACETIME review 2 50% - - 100% 76.23% MONTHLY PERFORMANCE INDICATORS APSE Average 100% - EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL Comments FACETIME 0 00 0 50% 75%91.20% -- 46
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Official# Number of parking appeals received 99 113 108 114 109 117 182 214 245 161 138 207 % of parking appeals accepted 30% 26% 31% 32% 32% 36% 34% 35% 21% 22% 22% 35% MONTHLY PERFORMANCE INDICATORS APSE Average SOUTH AYRSHIRE COUNCIL Target Current Status Apr May Jun Jul Aug Sep Target Current Status Apr May Jun Jul Aug Sep Comments Physical % of Roadworks Programme Completed Number of General Bridge Inspections - 20 - Number of Special Bridge Inspections - 40 - Number of Principal Bridge Inspections - 0 0 5 34 113 35 75 - 9 11 2 0 0 0 Number of Street Lighting repairs completed within 7 working days 53 35 34 54 37 92 50 39 30 44 71 75 Number of Street Lighting Repair Lines Issued 54 35 35 56 37 92 50 39 30 48 71 75 % Street Lighting repairs completed within 7 working days 98% 100% 97% 99% 100% 100% 100% 100% 100% 92% 100% 100% Number of Traffic light repairs completed within 48 hours 26 27 14 21 28 20 22 11 18 14 9 18 Number of Traffic light repair lines issued 26 27 14 21 28 21 23 13 18 14 9 19 % of Traffic light repairs completed within 48 hours 100% 100% 100% 100% 100% 95% 96% 85% 100% 100% 100% 95% Number of enquiries responded to within allotted timescales 88 85 114 93 84 62 52 39 39 30 27 30 Number of enquiries received 90 88 118 94 87 65 55 45 44 31 27 35 % of enquiries responded to within allotted timescales 98% 97% 97% 99% 97% 95% 95% 87% 89% 99% 100% 86% Number of FOI & EIR requests responded to within 20 working days 28 13 15 16 30 16 25 9 23 14 23 17 Number of FOI & EIR requests received 28 13 16 16 30 16 25 9 24 16 23 17 % of FOI & EIR requests responded to within 20 working days 100% 100% 94% 100% 100% 100% 100% 100% 96% 88% 100% 100% 88.52% 100% 100% - 88% 95% 95% 88.23% 95% 95% 83.44% 80% 80% STREET LIGHTING TRAFFIC LIGHTS ENQUIRIES FREEDOM OF INFORMATION - ---- 66% 80% 26 35 5 27 45 4 BRIDGES 28% 40%8% 32 761 1247 2761761 305147 11% 23%20% 33% EAST AYRSHIRE COUNCIL 36 27 50 7 ROADWORKS PROGRAMME 1% 20%100% 100% 40 5 55% 47
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AYRSHIRE SHARED SERVICE JOINT COMMITTEE 5 December 2025 Report by the Head of Roads – Ayrshire Roads Alliance AYRSHIRE ROADS ALLIANCE RISK REPORT AND REGISTER Purpose of report 1. The purpose of this Report is to advise the Joint Committee on the management of risk associated with the Ayrshire Roads Alliance. Recommendations 2 It is recommended that the Joint Committee: i. Notes the risk register presented in this report; ii. Continues to receive updates on progress; and iii. Otherwise, notes the content of the report. Background 3 A report detailing the general approach to the Risk Report and Risk Register was presented to the Joint Committee on 21 August 2014, where it was agreed that the Risk Report and Risk Register would be a standing item on the agenda. This would ensure that the risks are monitored and scrutinised at a minimum on a quarterly basis. Main report/main issues 4 The management of risk aims to enable confident decision taking on risk, innovation, reduce waste and inefficiency, and lead to fewer unanticipated problems and crises that could undermine the performance and operation of the Ayrshire Roads Alliance. 5 The risk register is contained in Appendix 1. Since the last Joint Committee, there have been no risks added and no risks removed from the Risk Register. The revised risk register illustrates the red, amber and green status and also illustrates whether the risk severity relates to time, indicated by [T] or cost, indicated by [C]. Agenda Item 7 49
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Implications Implications Yes No Paragraph number in report 1. Policy/Strategic Planning Yes 6 and 7 2. Governance Yes 8 3. Human Resources Yes 9 4. Equality and Fairer Scotland Duty Yes 10 5. Financial Yes 11 6. Risk Yes 12 7. Community Wealth Building Yes 13 8. Net Zero Yes 14 Policy/strategic planning implications 6. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 7. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’. Governance Implications 8. The work of the Ayrshire Roads Alliance is undertaken in accordance with relevant legislation. Humans resources Implications 9. The Risk Register has no direct impact on human resources. Equality impact and Fairer Scotland duty implications 10. The Risk Register complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. Financial implications 11. The Risk Register facilitates the existing scrutiny arrangements to manage, prioritise and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. 50
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Risk implications 12. The Risk Register assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. Community Wealth Building implications 13. The works programme provides economic levers to develop resilient, inclusive local economies with more local spend and fair employment, as well as ensuring that wealth is more locally owned and benefits local people Net zero implications 14. The Ayrshire Roads Alliance Service Plan supports and links to East Ayrshire Climate Strategy Themes Theme 2: Transport Theme 4: Natural Environment 51
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Appendices (if applicable) 1. Ayrshire Roads Alliance Risk Register Background papers None Person to contact Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org Implementation Officer Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org 52
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Appendix 1: Risk Register Scoring Matrix The Risk Matrix for deciding each of the risk factors (Likelihood x Severity) in a 5 by 5 matrix are illustrated in Table 1 below: Table 1: Risk Factors in Practical Form Rare (1) Unlikely (2) Possible (3) Likely (4) Almost Certain (5) Catastrophic (5) 5 10 15 20 25 Very Serious (4) 4 8 12 16 20 Moderate (3) 3 6 9 12 15 Minor (2) 2 4 6 8 10 Insignificant (1) 1 2 3 4 5 Risk Likelihood Risk Severity Following on from Table 1, the following Summary Risk Profile is colour coded to highlight the risk classification: Table 2: Summary Risk Profile Assessed Risk (LxS) Action Required Low Risk: 1 to 4 Acceptable/ can be accepted provided risk is managed. Medium Risk: 5 to 12 Undesirable/ must be avoided if reasonably practicable. High Risk: 15 to 25 Unacceptable risk - must be eliminated or moved to a lower level. 53
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official NOTE: The Risk rating will be influenced by considering a combination of event effects Such as associated cost, event duration, and organisational reputation. The table below will provide some assistance with risk rating. Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 1 a) b) Personnel Shortage due to: • Pandemic Event • Resignation • Retirement • Strike Action • Driver hour restrictions Loss of trained and competent personnel from all sections within ARA Business continuity plans in place (BUS-12, 13, & 14) to manage all ARA mission critical activities. . Additional usage of external contractors to ensure essential services / works programme targets are met. Pandemic safe workplaces / sites established to accommodate reduced number of staff Procedures are in place to manage a short / medium disruption of Technical / Supervisory / operational Personnel including re-assignment of duties and controlled overtime working as required. Over long term there would be recruitment / procurement of the necessary experience to fill the gaps. 3 4 12 [T] All Service Managers Head of Roads – Ayrshire Roads Alliance The staff numbers are reviewed whenever there are significant changes in staffing level. The Ayrshire Roads Alliance has Modern Apprentices who are providing a strong foundation for future staffing levels as an addition, The Ayrshire Roads Alliance has appointed a Training Officer who will undertake refresher training to the existing workforce where skill gaps have been identified. Furthermore, the Training Officer will develop and enhance the skills and competency with our MAs and trainee road workers. 21/11/25 2 Fuel Shortage Loss or restriction due to relief events. Any event that has an effect on the cost of performing the Services, or the date of their completion, including the occurrence of risks both foreseen and unforeseen e.g. industrial action. To mitigate the impact of losing access or having a restricted access to fuel, a contingency plan has been established which sets out the emergency management actions that will be taken that include designated fuelling stations and the prioritisation of fleet, putting non-essential vehicles off the road. 3 3 9 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Continuation of public support will be dependent on outcomes, though expect some mixed reaction 21/11/25 To calculate the risk rating, multiply the Likelihood x Severity. Example…. Possible (3) X Significant (3) = Medium Risk Critical (5) Severe (4) Significant (3) Marginal (2) Insignificant (1) SEVERITY INDEX LIKELIHOOD INDEX Highly probable (5) 25 20 15 10 5 Probable (4) 20 16 12 8 4 Possible (3) 15 12 9 6 3 Unlikely (2) 10 8 6 4 2 Very Unlikely (1) 5 4 3 2 1 Incident Severity Cost (£) [C] Time [T] Reputation Min Max Min Max Insignificant (1) £0 £10,000 0 1 day Councillors/CEO Marginal (2) £10,001 £50,000 1 day 2 weeks Local Media Facebook etc. Significant (3) £50,001 £500,000 2 weeks 1 month Local Newspaper Severe (4) £500,001 £1,000,000 1 month 3 months National Newspaper Catastrophic (5) £1,000,001 >£1,000,001 3 months > 6 months National News (TV) KEY High Risk (16 – 25) Risks are not acceptable under any circumstances. Immediate action required Medium Risk (8 – 15) Additional controls measures may be required. Low Risk (1 – 6) Continue to monitor as part of review process or where changes occur. 54
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 3 Failure to align with Budget requirements Level of investment required in road repairs and resurfacing and resulting cost of treatment higher than anticipated. Reduced budget could lead to the deterioration in the roads network, an increase in accidents, and insurance costs. Loss of parking income as a result of policy changes. Appropriate financial and performance monitoring arrangements in place to mitigate the risk. Regular meetings with and within partners Councils to advice on further resource and funding requirements. 2 4 8 [C] Business Support Manager Head of Roads – Ayrshire Roads Alliance Adequate control measures are in place, specifically, monthly meetings held with budget holders to review revenue budget and take appropriate corrective actions to bring budgets within tolerance limits. Monthly meeting with service managers to review capital budgets and programmes. 21/11/25 4 a) b) C) Adverse Weather Staffing Issues Salt Damage to salt storage (Dome) Lack of trained and competent personnel including operatives and drivers to provide full complement required to fulfil all gritting routes due to lack of volunteers for existing staff, flu pandemic, mass resignation, strike action and breach of Working Time Directive and Driver Hours Legislation. Reduction and /or loss of salt stock materials for Winter Service operations. Reduction and /or loss of salt stock materials for Winter Service operations. Procedures in place to manage a short / medium disruption of Driver / Operative Personnel including banking workers and overtime working as required. Over the long term there would be recruitment / procurement of the necessary experience to fill the gaps. There is adequate salt stock resilience and conservation control measures. Transport Scotland has strategic salt stock piles. Areas identified within depot to stock pile storage. Transfer salt to alternative depots. 2 3 3 4 4 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Rolling programme established to ensure ongoing Health and Safety training. Appropriate and applicable checks are conducted on all new drivers to ensure that all reasonable precautions are taken to safeguard the ‘O’ licence, insurance payments and reputation. The service has extended the use of external companies to provide the winter service to increase resilience The Service has a framework salt supplier with a 14 day call down delivery. There is a joint agreement with other Councils to share available salt stocks. The existing weather service provides long term forecast indicating extreme and prolonged weather conditions. Cover salt exposed to the environmental elements. 21/11/25 5 Loss of Street Lighting & Traffic Signals Extended loss of Public Electricity supply creating issues with Street Lighting and Traffic Signals Some temporary traffic signals will be provided at key locations determined by the Traffic Management Section should these issues arise. Temporary traffic signals deployed by RMU. Contingency measures 3 3 9 [T] Traffic & Road Safety Manager Head of Roads – Ayrshire Roads Alliance We consider that the overall risk is low due to the mitigation measures that are in place 21/11/25 55
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review detailed in Business Continuity Plans. 6 Transfer of Shared Services – Ayrshire Roads Alliance Any failure in Service provision would adversely affect the resilience of the Roads services. Extensive negotiations have taken place to ensure that the proposed joint service meets stakeholders needs 2 2 4 [T] Business Support Manager Head of Roads – Ayrshire Roads Alliance The new service is over ten years old and it is considered that the initial transfer of the shared service has been completed. Nevertheless there will always remain issues on transfer issues which may still arise. 21/11/25 7 Council’s Waste Transfer Licence Loss off / restrictions on waste transfer licence for all depots Robust management systems and procedures in place to comply with Environmental legislation, permit conditions and health and safety 2 3 6 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance We consider the overall risk is low, due to the current waste management systems in operation. Current contract allows 21/11/25 8 Council’s Operators Licence (‘O’ Licence) - Loss off / restrictions on Council’s ‘O’ Licence. A comprehensive maintenance regime has been established that follows all guidance from DVSA and the Traffic Commissioner to ensure that the O-Licence is protected. In addition, compliance activities are established and in place and a regular external audit is carried out by the Freight Transport Association every 2 years to ensure that all processes are performing to the required standard. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Continue to work with fleet service in East Ayrshire Council. 21/11/25 9 Failure to meet statutory duties in relation to Road Safety Inspections Failure to provide a Risk based approach and Inspection System in accordance with the approved, Inspection Manual: Road Safety Inspections and defect categorisations.in accordance with the Well- Managed Highway Infrastructure: A Code of Practice. There are procedures in place to manage this process: 1. Short term by prioritising and reducing other works activities and realigning budgets; 2. Medium / long term there would be a request for additional budgets; 3. Operatives can be assigned from other duties and overtime working approved. 2 4 8 [T] Service Managers Head of Roads – Ayrshire Roads Alliance Following implementation of the Inspection Manual: Road Safety Inspections and defect categorisations from 1st April 2019 in accordance with the Well-Managed Highway Infrastructure: A Code of Practice the Ayrshire Roads Alliance a) Inspects the entire road network within East Ayrshire and South Ayrshire, with performance in relation to the percentage of safety inspections carried out within the timescale being reported to the Joint Committee under the Performance Scorecard standing item on the agenda. b) Categorise defects in accordance with a risk based approach ranking defects one to four as 21/11/25 56
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review detailed in the Inspection Manual: Road Safety Inspections and defect categorisations c) Issue repair lines for defects on carriageways and footways with target response times determined by the category of defect, as identified in the Inspection Manual: Road Safety Inspections and defect categorisations d) Complete the vast majority of Category 1 defects within the target response time of two hours. 10 Business Continuity / Emergency Planning Incident affecting one or more of the Ayrshire Roads Alliance service functions (including ICT Failure). Business continuity plans developed for: Roads Maintenance (including the Winter Gritting Programme); Lighting Maintenance Unit; Network; Design and Traffic and Road Safety facilities within East Ayrshire and South Ayrshire. To prevent fallout from IT system failure, a business contingency plan has been developed as well as a back up process to revert to paper based recording systems for fleet management and maintenance. 2 4 8 [T] Business Support Manager Head of Roads – Ayrshire Roads Alliance The overall risk is high due to the unknown nature of such an incident and because of the potential reputational damage and adverse effect on the service delivery, including discharge of statutory responsibilities. 21/11/25 11 Benefits Realisation Ayrshire Roads Alliance does not deliver the expected benefits outlined in the Detailed Business Case of June 2013. Benefit Realisation Plan to track the delivery of each benefit and take corrective action where appropriate it has been developed. A 10 year Service Review is due tol be completed within the next couple of years. 2 3 6 [C] Service Managers Head of Roads – Ayrshire Roads Alliance The overall risk is medium due to the various reviews outlined in the Benefits Realisation Strategy and Plan now progressing towards fruition. Internal management reports to be prepared reflecting on progress against Benefits Realisation Strategy. As at 1 April 2018 had realised budget savings of £2.031m against a target of £1.510m 21/11/25 12 Performance Performance Metrics are missed. The Service monitors the metrics and also compares performance against the APSE average. A standardised operational process and procedures has been developed to ensure efficient and effective processes and verification measures are in place. 1 4 4 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Performance metrics are reviewed and developed with the Pentana System being used to review performance. Performance is reviewed at every Management meeting. 21/11/25 57
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 13 Procurement Insufficient due diligence carried out by the Ayrshire Roads Alliance in the procurement of goods and services. – standardised processes and procedures in line with Council’s contract procedures. Standardised processes and procedures have been developed to ensure efficient and effective processes and verification measures are in place. 3 4 12 [T] Service Managers Head of Roads – Ayrshire Roads Alliance Managed Risk. 21/11/25 14 Programme Management Programme scope, schedule, objectives, cost and deliverables are not clearly defined or understood. Estimating and / or scheduling errors. Unplanned work that must be accommodated. Lack of co-ordination / communication Underestimated support resources or overly optimistic delivery schedule Unresolved Programme conflicts not escalated in a timely manner. Unanticipated escalation in Programme costs as a result of uncontrolled changes or continuous Clear definition of scope, schedule, objectives, cost, and deliverables through Service Improvement Plan, Benefits Realisation Strategy & Plan, and Customer Service Strategy. A Programme Plan has been developed which illustrates key activities, team, timing, milestones, and delivery of products. Incorporate unplanned work within Programme Plan and minimise impact on delivery of products through parallel processes when feasible Programme co-ordination and communication conducted in accordance with Programme governance structure Support resources and delivery schedule developed from robust Programme Plan and previous experience of similar Programmes Programme conflicts recorded in Issues Log and progressed in accordance with reporting arrangements for project team Escalation of Programme costs addressed through appropriate and applicable corrective actions and control measures. 2 4 4 [T] Service Managers Head of Roads – Ayrshire Roads Alliance Managed Risk 21/11/25 58
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review inflation of a project’s scope beyond initial remit Unanticipated delays in Programme timescale as a result of uncontrolled changes or continuous inflation of a project’s scope beyond initial remit Communication Strategy to engage public awareness not planned on a joint Ayrshire basis Priorities change on existing service delivery. Affordability of future service payments. Councils withdraw or cannot provide sufficient support, or agreed level of input is not provided resulting in Programme delays Delay of Programme timescale addressed through appropriate and applicable corrective actions and control measures. Ensure that a robust Communication Strategy and response network is developed during planning stages of Programme which incorporates sufficient key review stages to ensure effective communication of key messages regarding deliverables and progress Ensure that changes on existing service delivery are communicated in accordance with the existing Service Level Agreement Ensure that East Ayrshire Council and South Ayrshire Council are fully aware of the budgetary implications required to meet the on-going cost of service provision, as detailed in the DBC, and have fully committed sufficient financial resources following Business Case sign-off. Early identification of problems, and dialogue with Council. The Ayrshire Roads Alliance is developing a module to project manage work requests received by other Service providers with East and South Ayrshire Councils. 15 Health & Safety / Risk & Insurance Insufficient investment, resources and on-going maintenance to resolve issues identified in Health & Safety surveys of depots are on-going. This also includes ensuring security is adequate. New harbour facility was constructed along with Issues identified in Health and Safety Surveys are recorded on Issues Log along with corrective actions to rectify / bring up to the required standard. To ensure that Health and Safety processes are always followed, this is a standing agenda item held at monthly management meetings. In addition to a separate H&S group 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance South Ayrshire Council continues to have ownership for and maintenance of depots/harbour within their area. Responsibility of funding the various mitigation actions identified in the Issues Log sits solely within the control of South Ayrshire Council. East Ayrshire 21/11/25 59
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review additional fencing, gates and stillage for timber. Dredging is carried out bi- annually. Works have been completed at lifeboat station and new sheet piling to be installed along timber jetty. The Ayrshire Roads Alliance operates from and manage risk of enforcement action and penalties should HSE become involved. that meets on a quarterly basis with the H&S Officer. Risk assessments and safe systems of work have also been developed and are in place with H&S assistance. Council has ownership and responsibility for their depots. 16 Development Control – Road Bonds Inadequate coupon values of Road Bonds exposes the Roads Authority to a potential shortfall if the roads works have to be completed by them in the event that a developer defaults. The coupon value of Road Bonds that are more than three years old are reviewed to determine their adequacy. Where a shortfall is identified, the developer will be advised to increase the value of the Road Bond held when an application is made for an extension to the Road Construction Consent (RCC), which is normally valid for three years. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance If the road authority is required to complete a development road then only the cost up to the value of the Road Bond can be recovered from the provider. Any shortfall has to be met by the roads authority. A complete review of the process of delivering road bonds has been completed 21/11/25 17 Bridges and Structures Inadequate inspection and maintenance of structures, bridges and culverts due to aging, increased live loads, cracking corrosion, environmental effects (freeze and thaw cycles) and fatigue Rolling programme of repair, rehabilitation or replacement (for weak bridges) through Council Capital Budgets. 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance Bridges and culverts are defined as structures with a span in excess of 900mm. 21/11/25 18 Flooding Receipt of less Grant Aided Expenditure funding than anticipated for flooding mitigation schemes administered by SEPA. Potential lack of sufficient funding for flooding mitigation schemes if cost of schemes exceeds Grant Aided Expenditure (GAE) due to Relief Events or Force Majeure. Seek capital funding from Council(s) to bridge funding gap for flooding mitigation schemes declared in Flood Risk Management Plan. 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance The Councils have a legal duty under the Flood Risk Management (Scotland) Act 2009 to implement flooding mitigation schemes declared in the Flood Risk Management Plan. Only 80% of principal funding for flooding mitigation scheme. However increased costs due to relief events or force majeure is not funded 21/11/25 19 Financial Potential swift decline in value of Pound Sterling due to Force Majeure or material adverse change Mitigation measures would be put in place to prioritise front line services as detailed in the specific Business 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. The impact of the United Kingdom exit from the European Union has still to be evaluated. On- 21/11/25 60
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review resulting in increased costs in terms of fuel prices, interest rates and insurance premiums. Continuity Plans for office, depot and harbour, as applicable going discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 20 Contractual Agreement Potential swift decline in value of Pound Sterling followed by market volatility over the short to medium term resulting in suppliers and contractors terminating agreements due to Force Majeure or material adverse change. Mitigation measures would be put in place to prioritise front line services as detailed in the specific Business Continuity Plans for office, deport and harbour, as applicable. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. The impact of the United Kingdom exit from the European Union has still to be evaluated. On- going discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 21/11/25 21 GDPR The existing Data Protection Act 2018 was brought about by the General Data Protection Regulation (GDPR) which is an EU Regulation that sets out the changes that the UK will implement in a new Data Protection Act. Follow Corporate Procedures 3 3 9 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/25 22 Presence of Coal Tar within the carriageway networkimpac Coal Tar is a known material used in the construction of carriageways until the mid-80s and is now known as a carcinogen and hazardous waste material. Reduce the level of risk by coring all works prior to design. Ensure an appropriate solution within the design is prepared which is either to retain in-situ and record presence, or remove and dispose of in accordance with current guidelines. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk; Ayrshire Roads Alliance has a duty of care to all employees in accordance with the Health and Safety at Work Act 1974,Construction Design and Management Regulations 2015 and the disposal of hazardous waste. 21/11/25 23 Service The impact of the United Kingdom exit from the European Union Mitigation measures are in place to prioritise front line services as detailed in the specific Business Continuity Plans for office, depot and harbour as applicable. 4 3 12 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed risk. Ongoing discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 21/11/25 24 Transport Increased cost of vehicle maintenance due to lack of investment in fleet replacement To mitigate the risk of increased maintenance costs through lack of fleet investment a comprehensive maintenance programme is in place for all vehicles in addition to a vehicle replacement programme developed to identify the optimum life cycle for fleet. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/25 25 Transport Loss of operational base for any reason (Crookedholm Depot) To mitigate the impact of the loss of the transport depot and garage, business contingency plans have been developed that highlight how and where office based staff will work in addition to the steps to ensure that 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/25 61
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review maintenance is undertaken, which would be to activate external maintenance frameworks. 26 Transport Loss of public utilities for an extended time including electricity and water. Business continuity plans are in place to allow for the whole service to continue to function in the case that utilities are lost for an extended period of time. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/25 27 Transport Loss of confidential information and appropriate handling of information will lead to breaches of data protection and potential significant financial penalties being incurred by the Council All staff that handle personal details have undertaken e-learning to advise of appropriate data protection steps required and where appropriate electronic systems are in place for recording and management of personal data to avoid paper being lost or misplaced. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/25 28 Transport Passenger transport – late / non-attendance / vehicle breakdown by pick up vehicle – Failure of service as Service as user would miss Transport link connection / arrives late at destination activity / part activity The delivery of passenger transport is managed on the Council’s behalf by SPT. If there is an issue where there is a failure in service provision SPT would be required to organise a replacement service, working in conjunction with Officer locally within EAC. 2 2 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/25 29 Transport Passenger transport – escort not in attendance ASN contracts / Council owned vehicles service failure. Service not able to be provided until escort arrives. Server user misses activity / part activity Should an escort not be available H&SC services would arrange to provide another responsible individual available to ensure that the service can be delivered. In the unlikely case this cannot be accommodated, the parent would be notified and alternative arrangements made for the transport of the child to the school. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/25 30 Transport No driver available to deliver service due to annual leave / sickness absence. Service not able to be provided service user misses activity / part activity Any shortage of driver would result in arranging for an alternative qualified individual within transport services to drive, or to work with Coalfield Community Transport to deliver the service. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/25 31 Transport Passenger transport : Emergency closure of schools and contractors unable to provide Should schools need to close unexpectedly, all parents will be contacted to request that children are collected ASAP. Teachers will remain with children until the last one 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/25 62
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review transport within relevant timescales - has been collected safely by a parent. 32 Transport Passenger Transport: Documentation out of date risk to service users. Potentially inappropriate individuals, inappropriate vehicles used being used to provide service Documentation is reviewed and approved on an annual basis to ensure that the correct data is held for pupils, parents, schools and transport operator information. 1 5 5 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/25 33 Transport Passenger Transport: Contractor unable to fulfil obligations due to bankruptcy etc. Service failure not able to be provided until alternative arrangements made. Server user misses activity / part activity SPT manage all transport on behalf of EAC. In the case of a contractor going out of business, an alternative contractor will be sought. Where this cannot be provided, parents will be contacted and alternative arrangements may need to be made for the provision of transporting school children such as providing a mileage allowance to parents until an alternative solution can be implemented. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 21/11/25 34 EV Charging Tariff Negative feedback to both authorities On approval by Cabinets a full programme of public communication to be issued 2 3 6[R] Strategic Manager Head of Service Ayrshire Roads Alliance 16/2/24 35 Material Shortages and Price Increases Steel products, timber, electrical equipment and aggregates have seen a price increase with aggregates prices falling back in the spring. This is as a result of market cost increase of raw material affecting suppliers, supply chains, shipping, transportation and Construction costs. Increased admin at UK ports due to EU Trade Cooperation has resulted in increased transportation costs, raw materials and surcharges. Where there are problems we are working with supplier to optimise deliveries to get procure best value under the circumstances. 4 3 12 [C] Strategic Manager Head of Service – Ayrshire Roads Alliance This will be under constant review with contractors. 21/11/25 36 Storage Related Risks Theft / Damage of Stores Risk is very low as there are many measures that have been put in place. For example – CCTV cameras, secure entry to the depots, insurance covers all depots for theft / 1 4 4 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 21/11/25 63
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review damage, robust store person / key holder procedures in place 37 Ash Die Back Potential for death or injury as a result of ash dieback related accidents, both to professionals working on trees, and to the general public Increased safety issues due to declining ash trees on roads, owned and managed land such as in county parks, housing, estates, schools, routes to school, active travel routes and other well- used paths Risks to statutory functions or service delivery such as retaining safe schools, public open spaces or roads Risks to staff and community from trees on adjacent land falling into your estate Ash Trees within the public network with a fall range will be inspected and prioritised. P1 Immediate Felling P2 Monitor and Fell if moved to P1 P3 Monitor and Fell if moved to P1 Private landowners will be advised of any trees within their land which could impact on the public network. Under Road Scotland Act 1984 ARA have the authority to pursue landowners and remove diseased trees and recharge 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 21/11/25 38 Ukrainian Crisis / Middle East Crisis Increasing cost of bitumen and the potential of short supply due to Russian sanctions and increased costs. May also result in rising fuel and delivery costs Pre-programming with suppliers and contractors as well as monitoring through revenue period reviews. 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 21/11/25 39 Fuel - Red Diesel No longer permitted to use red diesel within construction vehicles. This has an impact on project costs and the overall programme. Reviewing alternative forms of fleet, however, this brings additional cost. 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 21/11/25 40 EV Charging concession contract Failure to attract a private partner Robust and detailed tender package to be issued through the procurement process 2 3 6[T] Strategic Manager Head of Service Ayrshire Roads Alliance 21/11/25 41 Energy Costs fluctuation Impact on revenue budgets Robust period review of energy costs for lighting and EV chargers. 3 3 9[C] Strategic Manager Head of Service Ayrshire Roads Alliance 21/11/25 64
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APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 42 Land acquisition and other legal resource requirement Lack of available resources resulting in delays to projects Triage projects at regular update meetings. Consider outsourcing Legal work. 4 3 12 [T&R] Strategic Manager Head of Service Ayrshire Roads Alliance 19/05/25 43 Procurement Scotland Excel Contract Framework delays Review alternative Frameworks to procure Material and Services 5 3 15 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Alternative Framework documentation would be significantly different from SXL. Additional staff time may be require to complete. 21/11/25 44 United States Trade Agreement This is as a result of market cost increase of raw material affecting suppliers, supply chains, shipping, transportation and Construction costs. Where there are problems we are working with supplier to optimise deliveries to get procure best value under the circumstances. 4 3 12 [C] Strategic Manager Head of Service – Ayrshire Roads Alliance This will be under constant review with contractors. 21/11/25 65
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Official AYRSHIRE SHARED SERVICE JOINT COMMITTEE 05 December 2025 Report by the Head of Ayrshire Roads Alliance ______________________________________________________________ SUBJECT: ROADWORKS PROGRAMME 2025/26 ______________________________________________________________ Purpose of report 1. The purpose of this report is to advise the Joint Committee on the progress of work through the road improvement programmes within East Ayrshire and South Ayrshire for financial year 2025 to 2026. Recommendations 2. It is recommended that Joint Committee: (i) Notes, the Ayrshire Roads Alliance programmed works 2025/26 (ii) Otherwise, notes the contents of this Report. Background 3. The budget allocation for East and South Ayrshire Councils Roads Investment Programme for FY 2025/26 can be seen in tables 1 and 2 below respectively. Table 1: East Ayrshire Council Roads Investment Programme 2025/26 Programme Area Budget (£m) Carriageway Resurfacing 2.081 Footway Resurfacing 0.084 Street Lighting 0.215 Traffic & Transportation incl. road safety 0.330 Active Travel 0.050 School Streets 0.050 Bridge and Culvert Strengthening (incl. road slips) 3.500 Car Parks incl. Multi-storey demolition 0.820 Fleet 0.600 Total 7.730 External Funding SPT – Behaviour Change 0.385 Transport Scotland – Behaviour Change 0.116 ATIF Tier 1 – General Active Travel Infrastructure Projects 0.758 Developer Contributions/Route Action Plans 0.359 Bus Infrastructure Fund – Tier 1 0.645 SG – EV Infrastructure Fund 2.800 Sustrans – Annick Valley Stage 2 0.144 Agenda Item 8 67
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Official Road Safety Improvement Fund 0.359 Total 5.566 External Funding (Provisional Acceptance) ATIF Tier 2 – MSCP Redevelopment - Construction 1.350 ATIF Tier 2 – KGIL Design 0.900 Total 2.250 Table 2: South Ayrshire Council Roads Investment Programme 2025/26 Programme Area Budget (£m) Carriageway & Footway Resurfacing 1.581 Street Lighting 0.150 Bridges Capital 0.881 Millennium and Craigholm Bridges 0.145 C12 Dunure slope stabilisation 0.130 Vehicle restraint barriers 0.073 Cattle grid renewal 0.033 Girvan Harbour Jetty repairs 0.504 Local Flood Risk Plan 0.153 Ayr Depot 0.250 Climate Changes St Ninians Park 0.255 EV Charging Infrastructure 0.281 Total 4.436 External Funding SPT – Behaviour Change 0.170 Transport Scotland 0.116 ATIF Tier 1 – General Active Travel Infrastructure Projects 0.737 ATIF Tier 2 - Dundonald – Barassie 3.050 Ayrshire Growth Deal 0.857 Levelling Up Fund (Active Travel) 4.000 Levelling Up Fund (Burns Statue) 15.000 Bus Infrastructure Fund – Tier 1 0.358 Sustrans – Accessible Ayr 0.799 Sustrans – Girvan to Grangeston 0.041 Road Safety Improvement Fund 0.315 Total 25.443 External Funding (Provisional Acceptance) ATIF Tier 2 – Loans to Troon 0.450 ATIF Tier 2 – Prestwick to Barassie 0.650 Total 1.100 Main report/main issues 4. Surfacing programmes for financial year 2025/26 are contained within Appendix 1 and 2. 68
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Official Capital Resurfacing 5. National Testing have now been awarded the new coring contract as of 30 October 2015. A contract start up meeting was held on 05 November 2025. Coring plans will now be sent to National Testing over the coming weeks to commence as soon as possible. 6. The Capital budget for both authority areas is committed and it is anticipated remaining surfacing works will commence January 2026. Depending on weather conditions during the winter months there is a possibility that some works may require to be carried over into financial year 2026/27. 7. In South Ayrshire ARA has completed 80% of the carriageway resurfacing programme with an anticipated completion date of March 2026. The footway resurfacing programme commenced in August 2025 and was completed November 2025. The remaining carriageway and footway sites identified for resurfacing will be carried over into financial year 2026/27 as detailed in Appendix 2. 8. In East Ayrshire 33% of the carriageway resurfacing programme has been completed. Due to ongoing and further programmed Scottish Water Works in Stewarton, three schemes will be carried over into 2026-2027 totalling £462k. Five footway schemes have been programmed within the current financial year with the remainder being carried forward into 2026-2027. Further details contained in Appendix 1. East Ayrshire Council Residential Road and Footway Repairs (Additional Revenue Funding) 9. At Cabinet on 13 March 2025, East Ayrshire Members Initiatives approved £800k revenue funding for residential and footway repairs with locations identified detailed within Appendix 1 of this report with 23% complete to date. South Ayrshire Council Ward Investment and Promenade Programme 2025/26 10. Officers within our engineering disciplines continue to develop work schemes identified by Ward Members under the South Ayrshire Council Ward Investment Programme for 2025/26 as detailed within Appendix 4 of the report. Timber Transport 11. As reported at the last joint committee in June 2025 neither authority area was successful in their bids for grant funding from the Timber Transport Fund although there may be an opportunity for funds being reallocated due to non- delivery by other authorities with ARA expressing an interest to be considered. 12. Officers are committed to reviewing our application process and an early meeting will be arranged with the Timber Transport Consortium when the window opens for 2026/27 applications. 69
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Official Street Lighting 13. The street lighting column and cable replacement programme of works which incorporates LED lanterns is detailed in Appendix 1 and 2. 14. The focus is now on the installation of festive lighting and attending switch-on events in our communities ahead of the Christmas period assisted by our appointed external contractor. 15. The Scotland Excel (SXL) Street Lighting Material Framework has still not been issued and this is hampering the completion of the LED project in the East and material procurement in general. This has been ongoing for 3 years. Following assistance from our Procurement colleagues in exploring alternative frameworks earlier this year, we have been using the YPO ‘Highway Electrical Installations’ procurement framework for the supply of street lighting materials and sundry electrical items. This process though has been found to be more time intensive than with SXL as much of our commonly used material items are not available via ‘direct award’ and subsequently must be procured via Quick Quote tendering. Electric Vehicle Infrastructure 16. The Electric Vehicle Infrastructure Fund (EVIF) programme with the number of public chargers installed to date is listed within Appendix 3 for South and East Ayrshire respectively. 17. East Ayrshire Council is the lead authority for the PAN Ayrshire Public Electric Vehicle Charging Strategy. The project has secured a grant of £2.8million and work continues on the procurement phase. Following the previously approved business case, further papers have been presented to the cabinet regarding the introduction of an EV charging tariff, which has been implemented across all three Ayrshires as of 01 January 2025. A further increase to the tariff was implemented on 01 July 2025. This tariff aims to establish a sustainable funding model and attract private investment. 18. Work is progressing on the tender documentation for the Pan Ayrshire concession contract with the appointment of Mott MacDonald as consultants to assist with the collation of the relevant documents required for tender. The Single Procurement Document (SPD) was issued on 03 March 2025 for the initial stage of tendering, following which we received numerous bids. The second part of the tendering process is currently ongoing, with the Invitation to Tender (ITT) published to the shortlisted bidders on 03 October 2025.The deadline for tender submission is 07 January 2026. Subject to evaluation and approval by the Ayrshire Authorities, the contract award is anticipated in Feb/March 2026. 19. Under the Public Charge point regulations 2023 legislation all rapid chargers were required to be able to accept contactless payment by 24 November 2024. Ayrshire Roads Alliance secured funding from Transport Scotland Contactless Compliance Grant Funding to replace/activate/retrofit eligible CPS rapid chargers to incorporate contactless payment. Works have been carried out to 70
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Official replace the non-compatible units and to activate contactless terminals on compatible rapid chargers. 20. Replacement of the 22kW charger at Troon Swimming Pool will be funded from SAC Capital budget but is on hold until the concession contract is awarded in Feb/March 2026. 21. The 50kW chargers at Burns Statue Square, Ayr and Girvan Harbour have been replaced and commissioned. Structures 22. Land acquisition and/or access agreements alongside environmental license requirements continue to cause delays to a number of projects. ARA are working closely with EAC Legal/Estates and relevant stakeholders to progress these issues. 23. Appendix 1 details the East Ayrshire Council bridges capital programme for 2025/26. 24. A713 Polnessan Upper Bridge - ARA have erected temporary traffic signals due to subsidence in the carriageway. Traffic lights will remain in place until the slope has been stabilised. Contract documents are currently being reviewed by Procurement. EAC Legal are finalising land agreements. Works are likely to commence February 2026 subject to land agreements being signed. 25. B741 Coal Glen Embankments - works to be retendered early 2026 following discussion with SPEN regarding utilities in the vicinity of the works. 26. ARA are working with EAC Legal/Estates to acquire land at West Clerkland Bridge through a Compulsory Purchase Order. The bridge has been shut to vehicular traffic since 2012 and shut to both pedestrians and vehicular traffic since 2021. 27. Three bridges on the A71 between the Bellfield Interchange and Moorfield Roundabout need replacement expansion joints. A consultant was appointed to explore options in removing the joints and making the structures semi/fully integral. It has been decided that in the meantime two joints that are repeatedly failing will be replaced with asphaltic plug joints. 28. B730/10 Littlemill Bridge - land acquisition complete after years of negotiation. Tender documents to be reviewed by consultant once SXL consultancy framework is live (anticipated to be April 2026). 29. U13 Aitket Road Slip – contract has been appointed with work due to start on site January 2026. 30. South Pier Quay at Girvan Harbour – A preferred bidder has been identified for these works. The lowest tender is significantly higher than the estimate. Contract award is subject to South Ayrshire Council Cabinet approval of a budget transfer 71
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Official from the Girvan Harbour Timber Jetty budget to the South Pier Quay budget. Cabinet sits on the 25th November 2025. 31. The remaining budget for the Girvan Harbour Timber Jetty shall allow for the detailed design works to progress with the contract documentation substantially complete. In order for tenders to be issued for this project additional funding will be required (via Capital Business Case) if the budget transfer request to the South Pier Quay is approved. 32. The A79/30 Victoria Bridge Concrete Repairs and Painting has been completed. The scaffold is currently being removed from this bridge. 33. The Contract Documentation for Girvan Harbour dredging and land based material disposal has been finalised and are with Procurement for Tender issue with a view to works being scheduled for Feb/March 2026. 34. Ayr South Pier - as previously reported at the last Shared Service Joint Committee in June 2025, funding to employ a consultant to carry out an underwater dive survey and structural assessment has not been secured. This is a matter of concern as the importance of a dive survey and assessment was highlighted following the development of a sink hole in a verge area at the end of the South Pier. There has been a recurrence of this sinkhole, therefore, discussions are ongoing regarding the possibility of utilising common good funding. 35. A land slip has occurred on the C13 near Penkill Castle South East of Old Dailly. Temporary barriers have been erected and a monitoring programme established. A Scottish Power 33KV cable has been exposed as a result of the slip as well as a fibre optic communication cable. Discussions are ongoing with Scottish Power about working in the vicinity of this cable as part progressing a solution. Traffic & Transportation 36. Active Travel Infrastructure Fund (ATIF) Tier 1 grant funding for both authority areas has been received from Transport Scotland. Active Travel projects using the Tier 1 funding are currently in development, and will be implemented over the course of the current financial year. 37. Grant awards have been confirmed from Transport Scotland (TS) for both EAC (£645,000) and SAC (£382,000) from the Bus Infrastructure Fund – Tier 1. This unforeseen funding is directly awarded and paid to local authorities as part of the General Capital Block Grant (GCBG) allocation. ARA are currently developing delivery programmes for both EAC and SAC. Completion of the proposed programme will be dependent on resource availability and discussions are underway with TS to determine if the grant can be accrued – particularly if it can be demonstrated that longer term projects e.g. bus park and ride, can be developed and implemented. 38. Grant awards have been confirmed from Transport Scotland for both EAC (£359,000) and SAC (£315,000) from the Road Safety Improvement Fund 72
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Official (RSIF). Schemes are currently being identified and prioritised as listed in the appendices but may be subject to change pending Transport Scotland approval. 39. Kilmarnock Bus Station refurbishment programme is now complete with officers currently reviewing the cleaning regime. 40. The contracts for Cumnock Bus Station which include changes to materials and the installation of a public address system are currently being prepared. The new materials to replace damaged glass panels are due to be installed by February 2026 with the public address system to follow in March/April 2026. Ayrshire Growth Deal (AGD) Roads Projects 41. A Case for Change seeking approval of the changes to the roads infrastructure project and also the Prestwick Proposition has now been approved by Scottish & UK Governments. Ayrshire Roads Alliance will assist in the delivery of all these projects for South Ayrshire Council. 42. A Planning application for the construction of a new car park at Shaw Road, Prestwick will be submitted in March 2026. 43. Extensive ground investigations and environmental studies are currently being undertaken on the remaining phases of the AGD in an attempt to accelerate the design process and move more projects through to construction. 44. The ARA will deliver airside improvements to support the commercial build once the sale of GPA has been finalised. 45. An extension to Shawfarm Road will also be delivered to support the commercial build. Levelling Up Fund 46. South Ayrshire Council successfully secured £19M of funding from the Levelling Up Fund (LUF) round three. £15M of this funding has been transferred to ARA and will be utilised to redevelop Burns Statue Square, Ayr. Balfour Beatty are due to be appointed as the principle contractor, design is currently underway and a delivery programme will be produced in December 2025 47. £1.2M of the LUF funding along with a £3.05M award from ATIF will be used to construct a new Active Travel Route linking Dundonald to Barassie Station, work is currently underway on this route and is scheduled to be complete by 31 March 2026. 48. The remaining £2.8M along with funding from the AGD and a bid to the ATIF in December 2025 will be utilised to carry out significant improvements to the NCN7 from Prestwick to Barassie railway stations. Work will commence on-site late April 2026 and will be complete by 31 March 2027. 73
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Official Active Travel 49. The Active Travel Infrastructure Fund (ATIF) administered by Transport Scotland has awarded £3.05M towards the construction of the Dundonald to Barassie route. 50. ARA submitted several funding applications to Sustrans in January 2025 to carry out the next stages of the design process for several active travel routes across both South and East Ayrshire Council. It has now been confirmed that Sustrans will not receive funding from Transport Scotland as had originally been advised and these applications have now been transferred to ATIF. Decisions on these applications initially indicated that the bids had been unsuccessful, however, TS have recently re-engaged ARA on the prospect of late awards pending the feasibility of delivering projects by 31 March 2026. Ash Dieback & Other Species 51. Appendix 5 of the report details the current condition data on all High Risk roadside trees for both authority areas. Surveys and programmed works for removal are ongoing with 28-day notices being issued to owners and any objections received referred to legal service. Implications Implications Yes No Paragraph number in report 1. Policy/Strategic Planning x 52 & 53 2. Governance x 54 3. Human Resources x 55 4. Equality and Fairer Scotland Duty x 66 5. Financial x 57 6. Risk x 58 & 59 7. Community Wealth Building x 60 8. Net Zero x 61 Policy/strategic planning implications 52. A well-maintained road network will contribute to achieving the 2015-2030 Community Plan objectives and associated 2021-2024 Delivery Plans 53. The matters referred to in this report contribute to Priority 1 of the South Ayrshire Council Plan: Spaces and Places / Moving around and the environment (Outcome 1). Governance implications 54. By virtue of the relevant statutory provisions, principally detailed within the Roads (Scotland) Act 1984, the Council as local roads authority is required to manage 74
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Official and maintain all publicly adopted roads within its area other than those which are maintained and managed by the Scottish Ministers. Human resources implications 55. The work programmes have direct impact on human resources and the Alliance will ensure all works are suitably resourced to maintain satisfactory progress. Equality impact and Fairer Scotland duty implications 56. Equality Impact and Fairer Scotland Duty screening assessments will be undertaken annually as required during the planning stage prior to the delivery of the programme of works. Financial implications 57. The Ayrshire Roads Alliance will deliver the strategic and local services as stated in the Service Plan. The budget is provided by East Ayrshire Council, South Ayrshire Council, and other external organisations. Appropriate scrutiny arrangements are in place to manage these budgets and programmes are detailed within the appendices. Risk implications 58. The Ayrshire Roads Alliance Risk Register is reviewed and presented at every Joint Committee. 59. The Works Programmes, Service Plan and the Risk Register do not expose either Council to an increased risk as they have been developed from existing budgets and existing service commitment. Community Wealth Building implications 60. The works programme provides economic levers to develop resilient, inclusive local economies with more local spend and fair employment, as well as ensuring that wealth is more locally owned and benefits local people. Net zero implications 61. The Ayrshire Roads Alliance Service Plan and Carbon Strategy supports and links to East Ayrshire Climate Strategy Themes Theme 2: Transport Theme 4: Natural Environment 75
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Official Appendices Appendix 1 EAST AYRSHIRE COUNCIL PROGRAMMES 2025/26 Appendix 2 SOUTH AYRSHIRE PROGRAMMES 2024/26 Appendix 3 EV PUBLIC CHARGERS Appendix 4 SAC WARD INVESTMENT & PROMENADE PROGRAMME 25/26 Appendix 5 ASH DIE BACK REPORTS Background papers EAC Road Asset Management Plan 2025-2026 SAC Road Improvement Plan 2025-2026 Person to contact Name: Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel: 01563 503164 Email: jane.corrie@ayrshireroadsalliance.org Implementation Officers Name: Craig Knape, Strategic Manager - Ayrshire Roads Alliance Tel: 01563 503164 Email: craig.knape@ayrshireroadsalliance.org Name: Barrie McDonnell, Strategic Manager – Ayrshire Roads Alliance Tel: 01563 503190 Email: barrie.mcdonnell@ayrshireroadsalliance.org 76
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Official Appendix 1 EAST AYRSHIRE COUNCIL PROGRAMMES EAC Carriageway Structural Maintenance Programme 2025/26 (incl works carried over from 2024/25) ROAD LOCATION Estimated Cost Cost to Date variance +/- Comment A71 Dual Carriageway From Moorfield Roundabout – Target Worst Sections £300,000.00 £525,940.49 -£225,940.49 Complete – final measure A736/U20 Junction Contribution to North Ayrshire to complete EAC section Junction Contribution to North Ayrshire to complete EAC section £15,000.00 To be programmed by North Ayrshire Council A735 From Lochridge House North Entrance to Windmill factory Farm £182,354.25 Due to ongoing/programmed Scottish Water Works these works will be carried over into 2026- 2027 A735 Rigg Street Stewarton From B778 to Brown Street £60,606.00 Due to ongoing/programmed Scottish Water Works these works will be carried over into 2026- 2027 B7046 Skares From Junction Newfield Rd to Recycling Centre Additional section into Skares £116,000.00 £158,459.05 -£42,459.05 Complete – final measure B769 Stewarton ] From Stewarton to North Ayrshire Boundary £219,375.00 Due to ongoing/programmed Scottish Water Works these works will be carried over into 2026- 2027 B743 Mauchline High Street From A76 to Loans (School) £52,680.60 Complete – awaiting final measure B7037 Titchfield Street Galston From Mini Roundabout to Orchard Street £97,500.00 Complete – awaiting final measure 77
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Official B7038 Kilmarnock Campbell Street From: Fire Station AC / To: Willock Street £41,595.40 Programmed to Commence 24/01/26 C3 Barskimming Road Mauchline From Loudoun Street to StationRoad £74,074.00 Complete – awaiting final measure C108 Stewarton From Greensland to Boundary £114,750.00 Programmed to Commence 07/02/26 C22 Coal Road Auchinleck From Railway bridge to Barbieston Road £35,612.50 Programmed to Commence 23/02/26 U55 Galston From U56 approx 1000m Westwards £78,750.00 £63,166.81 +£15,583.19 Complete – final measure Kilmarnock New Mill Road From Chapmans Terrace to end £45,584.00 Programmed to Commence 02/02/26 Kilmarnock Whatriggs Road From Tinto Avenue to Haining Avenue £35,612.50 Programmed to Commence 19/01/26 Kilmarnock East Shaw Street From Lidle to and around mini roundabout £37,814.00 Complete – awaiting final measure Kilmarnock Bentink Street On Approach to Mini roundabout £20,797.70 Complete – awaiting final measure Kilmarnock Bellsland Grove Full Length £19,080.00 Complete – awaiting final measure Kimarnock Beech Avenue From Portland Road to Larch Place £84,501.40 Programmed for the easter School Holidays 2026. Kilmarnock Pine Road Full Length £42,022.75 Complete – awaiting final measure Kilmarnock Old Irvine Road From Lindsay Street to Grange Street £37,464.35 Complete – awaiting final measure Kilmarnock Brackenhill Avenue Full Length £32,323.20 Programmed to Commence 16/02/26 Kilmarnock Arran Avenue Full length £36,182.30 Programmed to Commence 23/02/26 Kilmarnock Lainshaw Avenue One Section £71,225.00 Programmed to Commence 02/02/26 Kilmarnock Townend Full Length £27,065.50 Programmed to Commence 02/03/26 Stewarton Avenue Square Access Road into car park £11,396.00 Programmed to Commence 23/02/26 Kilmaurs East Park Crescent Full Length £34,045.55 Programmed to Commence 09/02/26 78
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Official Galston Western Road Outside Primary School £29,487.15 £41,771.61 -£12,284.46 Complete Hurlford Mayfield Avenue Full Length £57,855.42 Programmed to Commence 02/03/26 Fenwick Skernieland Road From Old A77 Slip to Rysland Terrace £44,053.31 Programmed to Commence 16/02/26 Cumnock Hearth Road Full length £89,909.25 Programmed to Commence 15/12/25 Drongan Lane Crescent Full Length £27,195.00 Programmed to Commence 02/03/26 Bellsbank Corserene Terrace Full Length £29,526.00 Programmed to Commence 16/02/26 Dalmellington Gateside Road Broomknowe to B741 £31,080.00 Programmed to Commence 09/02/26 Dalrymple Cedar Terrace Full Length £15,540.00 Programmed to Commence 23/02/26 Drongan Mill o Shield Road From Coyle Avenue and Garrowhill Drive £37,749.25 Programmed to Commence 09/03/26 EAC Footway Structural Maintenance Programme 2025/26 (incl works carried over from 2024/25) FOOTWAY LOCATION Estimated Cost Cost to Date variance +/- Comment Catrine - Newton Street Outside School £7,290.00 Programmed to Commence 04/02/26 Auchinleck - Main Street From Surgery to Council Car Park £21,870.00 Programmed to Commence 07/02/26 Cumnock - Glaisnock Road Outside Cemetery £19,044.00 Programmed to Commence 14/02/26 Kilmarnock - Dundonald Road Outside School £16,200.00 Will be carried over into 2026-2027 Kilmarnock - Gilmour Street Various Locations £21,060.00 Will be carried over into 2026-2027 79
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Official EAC £800k Residential Carriageway/Footway Improvement Programme 2025/26 WARD Location Estimated Costs Cost to Date Variance +/- Comment 1 Carriageway - Stewarton Dornie Close £9,120.00 Programmed to Commence 09/02/26 1 Carriageway - Stewarton Braemore Road £11,310.00 Programmed to Commence 09/02/26 1 Carriageway - Stewarton Kirkmuir Drive £54,000.00 Programmed to Commence 09/02/26 2 Carriageway - Kilmarnock Tourhill Road £5,580.00 £19,433.99 -£13,853.99 Complete – final measure 2 Carriageway - KilmarnockAuchencar Drive £15,120.00 £19,463.81 -£4,343.81 Complete – final measure Stewarton - High Street From Old Bank to Church £16,200.00 Due to ongoing/progr ammed Scottish Water Works these works will be carried over into 2026- 2027 Stewarton - Lainshaw Street Standalane to Sainsbury’s Rear Entrance £19,260.00 Due to ongoing/progr ammed Scottish Water Works these works will be carried over into 2026- 2027 Fenwick - Skerniland Road Both Sides £22,680.00 Programmed to Commence 16/02/26 Galston - A719 Opposite Loudoun Academy From Nursing Home to Barriered Section £8,100.00 Programmed to Commence 09/02/26 80
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Official 2 Carriageway - KilmarnockWardneuk Drive £6,165.00 £9,932.66 -£3,767.66 Complete – final measure 3 Carriageway - Kilmarnock Woodside Avenue £60,000.00 Programmed to Commence 09/03/26 4 Carriageway - Kilmarnock - Anderson Place/Bannerman Drive and Drummond Place £46,200.00 £8,409.74 Complete – Awaiting Final measure. 4 Carriageway - Kilmarnock Sparrow Gardens £12,960.00 Programmed to Commence 12/01/26 5 Carriageway - Kilmarnock Simonsburn Road £9,225.00 Programmed to Commence 16/03/26 5 Carriageway - Kilmarnock Elderslie Crescent/Ayr Road £13,500.00 Programmed to Commence 12/01/26 6 Carriageway - Newmilns Sheilds Road £28,050.00 Programmed to Commence 15/12/25 6 Carriageway - Darvel West Donnington Street £16,800.00 Programmed to Commence 06/12/25 6 Carriageway - Darvel Jaimieson Road £17,400.00 £22,124.59 Complete – final measure 7 Carriageway - Mauchline Clarinda Crescent Complete – Awaiting Final measure. 7 Carriageway - Mauchline East Park Avenue £56,460.00 £38,854.02 7 Carriageway - Mauchline Southpark Avenue 7 Carriageway - Mauchline Welton Road £63,450.00 £48,497.46 7 Carriageway - Mauchline Mansfield Road Complete – Awaiting Final measure 8 Carriageway - Cumnock Latta Crescent £20,010.00 Programmed to Commence 12/01/26 8 Carriageway - Cumnock Nans Terrace £16,500.00 Programmed to Commence 24/11/25 8 Carriageway - Cumnock Lorimer Crescent £44,550.00 Programmed to Commence 01/12/25 8 Carriageway - Cumnock Hearth Place £24,000.00 Programmed to Commence 08/12/25 8 Carriageway - Cumnock Bank Avenue £21,420.00 Programmed to Commence 12/01/26 8 Carriageway - Logan Holmhead Crescent £36,600.00 Programmed to Commence 19/01/26 8 Carriageway - Logan Dixton Avenue £21,690.00 Programmed to Commence 19/01/26 9 Carriageway - New Cumnock Castlemains Avenue £42,000.00 Programmed to Commence 02/02/26 81
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Official 9 Carriageway - Dalmellington Church Hill/Melling Terrace £36,330.00 Programmed to Commence 12/01/26 9 Carriageway - Dalmellington Knowehead £41,820.00 Programmed to Commence 26/01/26 9 Carriageway - Ochiltree Gallowlee Avenue £20,490.00 Programmed to Commence 02/03/26 4 Footway – Hurlford Furnace Court £15,750.00 To be programmed 6 Footway – Galston Bridge Street £3,750.00 To be programmed 6 Footway – Darvel Glen Crescent £17,500.00 To be programmed EAC Lighting Capital Programme 2025/26 Town Location Work Type No of columns Estimated Programme Cost Comments Variance +/- Dalmellington Riecawr Ave, Area. Unreliable 5th Core. 22 £65,000 Completed 16 Jun 2025 3% Galston Maxwood Road. Unreliable 5th Core/Concrete columns. 10 £30,000 Completed 14 Jul 2025 6% New Cumnock Highpark Ave, Area. Unreliable 5th Core/Concrete columns. 19 £60,000 Completed 27 Aug 2025 0% Stewarton Lothian Rd, Area. Unreliable 5th Core 23 £60,000 Cancelled Kilmarnock Irvine Road Area. Column failures 8 £20,000 Completed 09 Oct 2025 Patna Netherhill Crescent. Concrete Columns 8 £25,000 Scheduled Jan 2026 £180,000 EAC LED Lighting Programme Update 2025/26 (works carried over from 2024/25) Town Lantern Amount Status Delivery / start install Install complete by Kilmarnock - Central 1400 In progress Mar 2024 Mar 2026 East Ayrshire - Decorative 350 75% complete Aug 2026 82
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Official tender to be awarded for next stage EAC LED Lighting Programme 2025/26 Programme completed conversions to date 15,267 Replacement programme 97% complete Overall LED units completed 20,910 LEDs now 98% of total EAC inventory EAC Bridge and Culvert Strengthening Programme 2025/26 Structure Reference Structure Name Proposed Works 2025/26 Estimate Comments Bridge Strengthening and Replacement A71/280 C80 Mathews Burn Culvert West Donnington St, Darvel Slab Replacement £250,000 Internal design ongoing. U751/10 Crossflats Bridge Replacement £40,000 Awarded to consultant to design replacement. Temporary bridge will be required during the works. U760/00 C93 Glenhead Bridge Replacement £60,000 Internal design ongoing, near tender ready. U740/10 Barbieston Bridge Replacement £60,000 SAC leading design. Award to consultant. Road Slips B713 South of Sorn £400,000 Works complete. B741 Coal Glen Embankment Slip Remediation Works £690,000 Discussions ongoing with SPEN. Works to be retendered ASAP U13 Aitket Road Slip Remediation Works £500,000 Contractor appointed works due to start January 2026. A713/60 C61 Polnessan Upper Bridge Culvert Extension £500,000 Contract docs with Procurement for review. Upgrade Works Identified from Inspections 83
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Official B705/10 C91 Cowan Place Culvert Part Replacement/Scour Repairs £60,000 Near tender ready. A70/130 W31 Thornwood Wall, Lugar Replacement £500,000 Near tender ready. Discussion regarding requirement for road closure ongoing. Works to be postponed to 26/27. A736/60 C84 Lochridge Culvert Masonry and Drainage Repairs £70,000 Works Complete. A71 Riccarton Viaduct Refurbish - expansion joint removal/replacement £100,000 Design ongoing to replace 1 failing expansion joint with asphaltic plug joints. Works to be carried out ASAP. A71 River Irvine Bridge Refurbish - expansion joint removal/replacement Design ongoing to replace 1 failing expansion joint with asphaltic plug joints. Works to be carried out ASAP. C85/10 Fenwick Bridge Masonry Refurbishment £40,000 Award to consultant to progress with assessment and detailed design. U729/00 C64 Hayholm Bridge Masonry and Scour Repairs £60,000 Internal design ongoing. C95/10 Furnace Road Bridge Arch Strengthening £100,000 Internal design ongoing. Parapet Upgrades A70/110 Causeyhead Bridge Parapet Repairs £60,000 Discussions ongoing regarding options to reduce disruption at Dumfries House. A736/50 Bloak Road Bridge Parapet Repairs £30,000 NAC/EAC boundary, EAC progressing design. Contract awarded. Other Various Investigative Works Topographical Survey, Paint Inspection etc £8,000 Annual cost of surveys/inspections. Principal Inspection Consultant Fees £100,000 Consultant fees for 24/25 PI’s Various Low Bridge Signage Sign Upgrades £40,000 Works near complete. 84
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Official EAC Traffic, Transportation and Road Safety Programmes 2025/26 Funding Source Project ID Location Project Description Detail Progress Allocation EAC Capital Road Safety Budget: £200,000 (£198,000 Road Safety + £2,000 Safer Neigh.) 22.23 A71 / Campbell Street Off Slip, Kilmarnock Junction signalisation Installation of new traffic signals, stopping up of Willock Street and new carriageway layout to improve capacity Works planned to start January 2026 £105,000 22.50 B741 Dalmellington to New Cumnock Road safety review General route review to identify safety measures Survey complete with video footage to be reviewed £2,000 22.38 Glaisnock Street, Cumnock Traffic calming Speed reduction/traffic calming measures Planned start January 2026 £15,000 22.15 VAS signs, various location Upgrades and new installations New contract to be implemented In progress £10,000 25.20 A713 - Waterside Road safety improvements 40mph repeaters, HFS gateway features and road markings upgrade Planned start January 2026 £25,000 24.05 Various Traffic calming Speed surveys Ongoing £10,000 25.03 / 25.16 Various Road safety improvements HFS Schemes Ongoing £33,000 24.20 B751 - Kilmaurs to Fenwick Route Review General route review, VAS improvements, Road Markings and Signage, Studs 75% complete with antiskid to be installed £125,000 25.11 A71 – Priestland Safer system improvements Vehicle restraint barriers Complete £75,000 25.13 A719 – Waterside Road Safety improvements VAS improvements , HFS and carriageway studs Planned start January 2026 £50,000 25.17 A70 – Dumfries House Road Safety improvements VAS improvements , HFS, carriageway studs and resurfacing Construction expected early 26 £60,000 85
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Official Rural Route Action Plans Budget: £359,000 £134,000 (EAC) + £225,000 (Dev. Contributions) 22.08 B778 Stewarton to Fenwick Road alignment improvements at three key locations Agreement to proceed with site 1 improvements Process started £359,000 Tier 1 Budget: £758,000 22.13 Grougar Road, Crookedholm Pedestrian crossing and road widening Installation of new crossing and layby Complete £99,000 23.07 Strawberrybank Road, Kilmarnock Pedestrian crossing Appraisal for new crossing point Ped counts low so project reduced to consideration of ped refuge island £10,000 23.10 St Germain Street, Catrine Pedestrian safety improvements Installation of bollards and TRO Works complete with TRO to be finalised £10,000 N/A Kilmarnock Green Infinity Loop Cycling Infrastructure Route 1 & 2, Sturrock St and MSCP Route 1 & 2 design placed on hold due to lack of funding, MSCP site redevelopment application submitted to ATIF 2025/26. Sturrock St modelling completed. £100,000 24.18 A759 West of Gatehead Pedestrian improvements Footway designs and build out Design work ongoing with Construction expected early 26 £30,000 25.15 B751 Kilmaurs to Knockentiber Pedestrian improvements Footway improvements Design work ongoing with Construction expected early 26 £30,000 86
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Official 24.28 Kilmarnock - Dundonald Road and Gargieston area Pedestrian improvements Footway designs and buildouts Onsite consultation to be completed prior to design work with Construction expected early 26 £30,000 23.12 A713 Bellsbank Rd, Dalmellington Traffic calming 1 x speed table Planned start January 2026 £10,000 25.12 A71 Priestland Traffic Calming and pedestrian crossing Planned start January 2026 £50,000 Irvine Road Kilmaurs Pedestrian improvements Design work ongoing with Construction expected Jan/Feb 2026 £35,000 Various location Various minor works projects To be Confirmed £100,000 25.09 Altonhill Avenue Kilmarnock Traffic Calming and road widening Jan 2026 £80,000 Various Locations Pedestrian improvements Installation of new crossing points and improve existing walking routes Mar 2026 £160,00 24.25 Main Street Stewarton Pedestrian crossing upgrade Jan 2026 £25,000 EAC Bus Infrastructure Budget: £645,000 22.51 Onthank Terminus, Kilmarnock Upgrades to existing infrastructure Improve crossing and boarding points Complete £20,000 22.52 Stewarton Terminus, Stewarton Upgrades to existing infrastructure Improve turning circle and boarding points Design stage in progress £20,000 Newmilns Road , Galston Upgrade to existing infrastructure Installation of new bus layby including shelter To be complete Mar 2026 £32,000 87
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Official Various locations Upgrade to existing infrastructure Bus shelter upgrades to various locations To be complete Mar 2026 £85,000 Newmilns Road , Newmilns Upgrade to existing infrastructure Installation of new bus layby including shelter To be complete Mar 2026 £32,000 Various Locations Upgrades to existing infrastructure Installation of bus priority traffic signals To be complete Mar 2026 £155,000 Irvine Road, Kilmarnock Upgrade to existing infrastructure Installation of new bus layby including shelter To be complete Mar 2026 £42,000 Glasgow Road, Kilmarnock Upgrade to existing infrastructure Relocation of bus stop to improve use including crossings To be complete Mar 2026 £57,000 Grassyard Road, Kilmarnock Upgrade to existing infrastructure Installation of raised kerbs to improve access/egress onto bus To be complete Mar 2026 £22,000 TBC Land purchase Land purchase for proposed park and ride site To be complete Mar 2026 £200,000 EAC Active Travel Budget £50,000 24.03 School Streets Programme Introduction of trial sites Three further schools to be trialled with further trials to be developed Live trials have commenced at Bellsbank and Dalrymple. Auchinleck in development. Further sites to be determined following completion of trial sites. £50,000 88
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Official Appendix 2 SOUTH AYRSHIRE COUNCIL PROGRAMMES SAC Carriageway Structural Maintenance Programme over two years 2024 to 2026 Route No Town Road Name Works Description Scheme Score Estimate d Cost Cost to Date Variance +/- Comments B734 Old Dailly Barr Old Dailly Old Dailly to Penkill + drainage improvements N/A £150,813 £163,932 -£13,119 Complete B7035 By Girvan Glendoune Houdston Road (Coalpots) Braetoll South + S Power shut down N/A £200,000 £206,251 -£6,251 Complete B743 By Mossblown Ayr / Mossblown? West from Brocklehill Farm 53 £249,002 £249,239 -£237 Complete C37 Auchincruive Barrackhall Gibbsyard 48 £123,861 123,873 -£12 Complete Uncl Tarbolton Springfield Road Garden Street to No 50 46 £54,275 £53,851 +£424 Complete B742 By Coylton B742 Council Boundary - A70/Hillhead, Coylton By Holebogs, S bend 59 £445,000 £440,506 +£4,494 Complete B742 By Coylton B742 Council Boundary - A70/Hillhead, Coylton From A70 at Hillhead south to C21 Craigs Road junction 56 B742 By Coylton B742 A70 Hillhead - B744 Jcn N Of Annbank, Coylton From Meadowhead Depot entrance south-wards 55 Complete B742 By Coylton B742 A70 Hillhead - B744 Jcn N Of Annbank, Coylton Bridge of Coyle to C2 52 B744 Annbank Weston Brae Full Length 53 £152,000 £207,822 -£55,822 Complete B744 Annbank Browns Crescent Weston Avenue Full Length Craighall Way to 101 Weston Avenue 53 56 U77 By Coylton Hole Road Full Length 46 £82,867 £83,064 -£197 Complete B7023 Maybole Crosshill Road Full Length 56 £74,687 £72,215 +£2,472 Complete Complete Complete B7023 Maybole St Cuthbert's Road Full Length 53 £30,669 £41,792 -£11,123 B7024 Maybole Alloway Road Redbrae to Bypass 51 £55,922 £96,288 -£40,366 89
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Official C122 By Maybole C122 Gardenrose Path/Maybole - School Road/Minishant, Maybole C122 Gardenrose Path/Maybole - School Road/Minishant, Maybole School to new Bypass Ladycross to new Bypass 50 £58,095 £58,097 -£2 Complete B7023 Maybole Ballochbroe to Crosshill Dalhowan to C58 £275,435 £362,350 -£86,915 Complete A719 PH 2 By Maidens By Dunure Pennyglen/B7023 - Kirkoswald Road/Maidens, Maidens A719 Smithy Bridge/Dunure - Croy Brae, Dunure B7023 Enoch Lodge -Caravan Park Cemetery to Drumshang 67 £281,669 £326,746 -£45,077 Complete Complete A719 PH 1 By Maidens Pennyglen/B7023 - Kirkoswald Rd & Turnberry Rd /Maidens, Turnberry Morriston Farm to Jct Blawearie Maidens to Turnberry 56 £441,666 £540,857 -£99,191 Uncl Maybole Ashgrove Avenue Full Length £88,954 £102,985 -£14,031 Complete SAC - Carriageway Structural Maintenance Programme – New Sites identified for 2024 to 2026 B749 Troon Monktonhill Road Southwood jct to Isle of Pin 59 £210,000 £265,328 -£55,328 Complete. after excavation, additional material was required to regulate due to sand & soft spots localised 90
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Official to lots of areas in Troon B749 Troon Craigend Road Fullarton Drive railway bridge to South Beach 48 £167,500 £201,706 -£34,206 Complete Overspend same as Monktonhill Rd B749 Troon South Beach Lochend Road to Academy Street jct 54 £200,000 £307,540 -£107,540 Complete. Overspend same as Monktonhill and Craigend. C44 Dailly Dailly to Turnberry Farden 500m towards Drummock 39 £112,560 £71,137 +£41,422 Complete B7027 Barr Knowe Road Lochtonmill southwards £63,000 £53,406.44 +£9,593 Complete B734 Colmonell Colmonell to the A77 £106,560 £150,273 -£43,713 Complete B7023 Maybole C58 to Cemetary £297,606 £271,503 +£26,102 Complete A70 C39 Coylton Ayr Joppa Doonholm Road Hole Road jct to Pharmacy Alloway to The Loaning 35 43 £179,321 £155,377 +£23,944 Complete C145 Ayr Hillfoot Road Holmston Rd to Holmston Dr 54 £91,875 £123,733 -£31,858 Complete Uncl Maybole Queens Terrace/Chesney Grove/Kincraig Avenue Full Road 33 33 £166,275 £174,448 -£8,173 Complete Uncl Maybole Cargill Road Full Road 47 £46,900 £48,224 -£1,324 Complete C1 (STTS) Straiton Newton Stewart Road U8 towards Straiton to U57 44 £120,400 £119.293 +£1,107 Complete B7045 (STTS) Maybole Cassilis to Kirkmichael Rd Crorieshill Farm northwards for 360m 44 £46,750 £51,700 -£4,950 Complete Uncl Ayr Saltpans Road North from Glebe Road 46 £112,249 £118,940 -£6,691 Complete Uncl Prestwick Morris Road Full Road 43 £55,000 £107,345 -£52,345 Complete 91
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Official (presence of coal tar increased costs) Uncl Ayr Green Street Waggon Road to Crown Street 42 £130,000 £214,584 -£84,584 Complete (presence of coal tar increased costs) Uncl Prestwick Craigie Street Full length 39 £30,000 £36,725 -£6,725 Complete B744 By Annbank B744 Belston/A70 - Weston Avenue/Annbank, Ayr Auchincruive Junction to Glenview 52 £120,000 £139,872 -£19,872 Complete B742 By Maybole Dalrymple to Barnford Farm Dalrymple Road 46 £130,000 £138,058 -£8,058 Complete Uncl Maybole Hicks Avenue Full cway & fway 30 £104,000 £133,263 -£29,263 Complete Increased costs due to combining footway, kerbing C59 Colmonell Craigneil Road B734 to Bridge £67,000 £53,129 +£13,871 Complete Uncl Ayr Peggieshill (PH1) Dalmilling Rd to Nursery Rd 44 £92,000 £99,038 -£7,038 Complete Uncl Ayr Kincaidston (PH1) Marigold Sq to Honeysuckle Park 52 £185,000 £181,768 +£3,232 Complete Uncl Girvan Louisa Drive Knockcushion St to Duncan St £103,640 £91,410 +£12,230 Complete Uncl Ayr Peggieshill Rd (PH2) Nursery Rd to Fenwickland Ave 44 £100,000 £81,228 +18,772 Complete C74 By Ayr MacNairston Rd C105 to B742 junction 52 £102,000 £101,917.11 +£82.89 Complete B742 By Maybole Nether Culzean Dalrymple Rd Barnford farm to Nether Culzean 42 £145,000 £144,902 +£97.79 Complete Uncl Ayr Ellisland Square (Contains Coal Tar) Full Length 42 £145,000 145,996.28 -£996.28 Complete (presence of coal tar increased costs) 92
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Official Uncl Ayr Kincaidston Drive (PH2) Honeysuckle Park to Dalmellington Rd 52 £135,000 £137,176.04 -£2,176.04 Complete B742 Mossblown Sandyford Road From a point 180 metres east of A719 junction eastwards for 680m 53 £183,751 189,826.06 -£6,074.06 Complete Uncl Ayr Dalmilling Road Harthall to Mainholm Rd 37 £275,000 £255,046.82 +£19,953.18 Complete – final measure (presence of coal tar increased costs) Uncl Prestwick Bellevue Road (TO BE TESTED) From Main Street to Adamton Road £105,687 2026/27 Uncl Girvan Todd Street (TO BE TESTED) Full length 31 £32,894 2026/27 Uncl Girvan Fauldribbon Road (TO BE TESTED) Full length 34 £31,813 2026/27 Uncl Girvan B741 Linfern Road (TO BE TESTED) NO.79 to no.3 near Main Street 29 £100,517 Commence 26/01/26 Uncl Maybole Carrick Street (TO BE TESTED) Ladyland Rd to B77 33 £26,130 2026/27 Uncl Maybole Wellington Street (TO BE TESTED) Ladyland Rd to Carrick St 30 £18,090 2026/27 Uncl Maybole Manse Street (TO BE TESTED) Drumellan St to Abbott St £20,100 2026/27 Uncl Girvan Hamilton Street (TO BE TESTED) Church Sq to Bridge St 46 £49,655.55 Commence 09/02/26 Uncl Ayr Chapel Park Road Full length 40 £55,984 2026/27 Uncl Prestwick St Cuthbert’s Rd St Andrew’s Ave to Kirklandholm £38,587 2026/27 SAC – Overlay surfacing (potential future surface dressing) U39 Dailly Hawkhill Road Old Dailly from number 1 to number 12 N/A £125,000 £21,491.43 SAC - Footway Structural Maintenance Programme over two years 2024 to 2026 C17 Tarbolton Westport Footway North side 28 £17,370 £24,984 -£7,644 Complete 93
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Official Uncl Prestwick Hunters Avenue South from Heathfield Road, west side 23 £7,500 £5,393 +£2,107 Complete Uncl Troon Morven Drive Cessnock Rd to Dundonald Rd (Northside) £15,072 £28,820 -£13,748 Complete C151 Dailly Woodside Both sides from Back St and Hadyard Terr 30 £20,400 £17,147 +£3,253 Complete Uncl Crosshill Newton Street Church Side of road 30 £15,795 £14,440 +£1,355 Complete Uncl Dailly Hadyard Terrace Inside footway + part outer section 28 £54,400 £20,110 +£34,290 Complete SAC - Footway Structural Maintenance Programme – sites identified for 2024 to 2026 Uncl Mossblown Martin Avenue Mossblown 28 £28,300 £30,829 -£2,529 Complete B744 Annbank Weston Brae Full Length 28 £10,700 £5,761 +£4,939 Complete B730 Dundonald Drybridge Road Bowling Green to Kilnford Dr 28 £18,963 £15,890 +£3,073 Complete Uncl Ayr Bellevue Crescent Full Length 34 £30,000 £24,299 +£5,701 Further to tree inspection, scope of work amended to patching - Complete Uncl Maidens Ardlochan Road Full Length 30 £21,000 To be re- assessed following Utility works. Likely to carry forward to 2026/27 Uncl Dailly Church Crecent Odd numbers full length 30 £20,000 Complete – final measure Ayrshire Roads Alliance - Footway Structural Maintenance Programme – sites identified for future budget allocation B743 Mossblown Mauchline Road Fourways to railway bridge north side 28 £15,300 2026/27 94
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Official Uncl Ayr Lochpark Slab replacement 23 £20,425 2026/27 SAC - Lighting Programme 2025/26 Town Location Work Type No of columns Estimated Programme Cost Comments Variance +/- Ayr Ayr - Old Hillfoot Road, Hillfoot Crescent & Souter Place Old steel columns & unreliable 5th Core 5 £30,000 Complete Ayr Cunningham Crescent & Area Unreliable 5th Core Supplies 16 £40,000 Complete Troon Concrete Column Replacements Ph3 Old deteriorated concrete columns 43 £55,000 Complete £125,000 SAC - Traffic, Transportation and Road Safety Programmes 2025/26 (i) Road Safety Programme (ii) Safer Neighborhoods Town/Route Location Proposed Scheme Progress Various Various locations Various schemes (TBC), included in the FY25/26 programme, as follows: • Route Action Plan for the B743 at St Quivox; • B743 review at Failford Bridge; • Speed reduction measures at Coalpots Road at The Avenue; • Loans 20mph – further measures to improve compliance; • Road Safety scheme, Links Road, Prestwick The ARA are now progressing the schemes as identified within the current financial year. 95
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Official Town Location Proposed Scheme Progress Phase 4 20mph schemes Various roads (TBC) 20mph speed limit schemes Phase 4 schemes are planned to include Coylton, Maybole and Girvan (to align with Transport Scotland’s Trunk Road speed reduction proposals) Various Various locations Vehicle activated signs upgrade Pending implementation of new contract, and extents of upgrades will be subject to budget. (iii) Rural Route Action Plans Route Location Proposed Scheme Progress B743 Between the A77(T) and Auchincruive (St Quivox) TBC Listed under RSIF schemes above – subject to confirmation of funding. (iv) Active Travel Infrastructure – ATIF & Sustrans Town Location Proposed Scheme Progress Various Various locations Various smaller schemes under Tier 1 funding, anticipated t include: • New pedestrian crossing facilities – A79 Prestwick; • Improved crossing points, Bradan Road, Troon; • New pedestrian crossing, Deveron Road, Troon; • Pedestrian Crossing Enhancements, Troon – increased ferry traffic response Currently finalising a package of schemes to be progressed during the current financial year making use of the Tier 1 grant award. 96
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Official Loans From Buchan Road to the A759 Loans to Troon Phase 3 Funding application unsuccessful, new application submitted to ATIF for 2025/26 Loans From Dundonald Road to Buchan Road Loans to Troon Phase 2 £24,500 received to install permanent monitoring equipment Dundonald To the northern side of the A759 Dundonald to Barassie Phase 1 Award received to treat Japanese Knotweed on-site, full construction funding application submitted to ATIF for 2025/26. Various Various Various Funding application unsuccessful, new application submitted to ATIF for 2025/26 Girvan Quay to Grangeston Girvan to Grangeston £27,378 received to complete RIBA Stage 1, Ayr Town Centre Accessible Ayr £778,780 received to complete RIBA Stage 4 of Route 1 Phase 1 Ayr-Girvan Ayr to Girvan Culzean Way £47,755 received to complete RIBA Stage 1 Coylton Coylton Primary Access for All – Coylton £27,378 received to install permanent monitoring equipment Ayr, Prestwick & Troon NCN7 NCN Barrier Removal £113,500 received to remove barriers from the NCN7 in Ayr Prestwick & Troon to make the route inclusive. Prestwick, Troon & Barassie NCN7 from Prestick Station to A759 Barassie Prestwick to Barassie £82,979 received to complete RIBA Stage 2 Dundonald Junction of A759/B730 Dundonald Cross £80,000 received to install signals at the junction of the A759/B730 SAC Structures Capital Programme 2025/26 (Includes works carried forward from 2023/24/25) Description Work Type Estimated Programme Cost Comments Variance +/- A79-30 Victoria Bridge Concrete Repairs and Painting £432,776 Completed 0 A79-40 John Street, Ayr, Railway Bridge Parapets £362,000 Design Phase. -£293,674 97
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Official FB.AYR-70 River Doon Cycleway Footbridge (Millenium Br) Refurbishment £145,000 Design Phase Tender Documents completed and Marine Licence applied for. -£139,903 U740-10 Barbieston Bridge Replacement Design £86,820.00 Design Phase 50% - 50% EAC / SAC funded project as this is a boundary bridge. -£74,619 Various Locations Vehicle Restraint Barrier Renewal £50,000 Design Phase Contract awarded works ongoing +£50,000 Various Locations Cattle Grid Renewal Programme £33,600 Design Phase Contract awarded works ongoing £-33,600 C12 Dunure Station Road Dunure, Slope Stabilisation £130,000 A 70m long gravity retaining wall option has been selected as the most optimum solution. Contract awarded pre-start process ongoing. -£110,282 Girvan Harbour Girvan Harbour South Pier Repairs £136,000 The South Pier Quay has been assessed to have a load carrying capacity of 0.5 tonnes per square metre. Following dive surveys undertaken earlier this year the option chosen to extend the life of the structure is steel plate repairs to the existing sheet piles and grouting of the voids. Completion and submission of the contract documentation was delayed in order that the significant damage caused to the South Pier Quay by the Q- Varl boat, when it broke its moorings in a storm, could be assessed and any repairs required could be included in the contract documents. Tenders to be issued in August with works completed by the end of 2025. -£124,197 98
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Official Contract award delayed until budget transfer from Timber Jetty Sheet Piles to South Pier Quay budget is approved a Cabinet 25th November. Girvan Harbour Girvan Harbour Timber Jetty Sheet Piles £504,887 The sediment transfer model has been completed including options to deal with the defective sheet piling. The recommended option is to replace only the piling on the curved section from the lifeboat station. Contract documentation substantially complete and will be issued once tenders for the South Pier Quay works have been returned and costs are known. The South Pier Quay works are considered a priority which is why the request to transfer budget has been made to SAC Cabinet. - £494,684 £1,881,083 99
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Official Appendix 3 EV PUBLIC CHARGERS EAST AYRSHIRE CPS ID Type Make Location 51171 7kw eVolt Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU 50821 22kw eVolt Foregate Noth Car Park, Kilmarnock, KA1 1LU 51324 22kw eVolt Titchfield Street Car Park, Kilmarnock, KA1 1PH 52474 22kw eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52470 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52471 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52472 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52473 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52020 Rapid eVolt East George Street Car Park, Kilmarnock, KA1 1GB 52021 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB 52022 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB 52023 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB 51233 22kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52035 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52036 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52037 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52026 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 52027 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 52028 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 52025 Rapid eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 50819 22kw eVolt Beechwood Avenue Car Park, Beechwood Avenue, Auchinleck, KA18 2AW 70279 Rapid eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 50507 22kw eVolt Avenue Square Car Park, Stewarton, KA3 5AP 60301 Rapid eVolt Castle Car Park, New Cumnock, KA18 4AR 52024 Rapid eVolt Ranouldcoup Road, Darvel, KA17 0JU 100
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Official 52042 Rapid eVolt Loudoun Street Car Park, Mauchline, KA5 5BE 52018 Rapid eVolt Tanyard Car Park, Cumnock, KA18 1BG 52034 22kw eVolt Glaisnock Street Car Park, Cumnock, KA18 1JS 52017 Rapid eVolt Mill Bank Car Park, Mill Bank, Cumnock, KA18 1AB 52039 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY 52040 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY 52041 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY 51792 22kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52966 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 52967 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 52968 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 52972 7kw eVolt Saint Germain Street Car Park, Catrine, KA5 6RQ 52969 22kw eVolt Dean Castle Country Park, Dean Road, Kilmarnock, KA3 1XB 52970 7kw eVolt Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ 52971 7kw eVolt Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ 52953 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 52954 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 52955 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 52956 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52957 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52958 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52965 22kw eVolt Morton Place Car Park, Morton Place, Kilmarnock, KA1 2AY 53778 Rapid eVolt Main Street Car Park, Muirkirk 53775 22kw eVolt Rose Reilly Sports Centre, Stewarton 53776 7kw eVolt Standalane Car Park, Stewarton 60786 7kW eVolt Academy Street, Hurlford 60792 22kW eVolt Drongan Centre car park, Mill of Shield Road 51210 22kW eVolt Carnshalloch Avenue car park, Patna 60950 22kW eVolt New Cumnock Outdoor Swimming Pool car park 60954 22kW eVolt Gatehead Road car park, Crosshouse 61021 7kW eVolt East Ayrshire Community Hospital, Cumnock 61022 7kW eVolt East Ayrshire Community Hospital, Cumnock 61983 7kW eVolt Morton Place car park, Kilmarnock 101
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Official 61984 7kW eVolt Morton Place car park, Kilmarnock 61985 7kW eVolt Morton Place car park, Kilmarnock 62184 7kW eVolt Browns Road car park, Newmilns 61886 22kW eVolt Sturrock Street, Kilmarnock 62938 7kW eVolt New London Road car park, Kilmarnock SOUTH AYRSHIRE CPS ID Type Make Location 51930 7kw eVolt Barns Crescent Car Park, Ayr, KA7 2BW 51793 7kw eVolt Mill Brae Car Park, Ayr, KA7 2HU 70278 Rapid eVolt Burns Statue Square, Ayr, KA7 UT 52029 22kw eVolt Belleisle Park, Ayr, KA7 4BN 52030 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT 52031 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT 52032 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT 51325 22kw eVolt Cromwell Road Car Park, Ayr, KA7 1DY 50818 22kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 50817 22kw eVolt Jubilee Road, Troon Swimming Pool, Troon, KA10 6XQ 50290 22kw eVolt South Beach Road Car Park, Troon, KA10 6EF 52033 22kw eVolt Girvan Harbour, Girvan, KA26 9AG 70280 Rapid eVolt Girvan Harbour, Girvan, KA26 9AG 52038 22kw eVolt Harbour Road Car Park, Maidens, KA26 9NR 52019 Rapid eVolt The Vennel, Ballantrae, KA26 0NH 52975 Rapid eVolt Mill Brae Car Park, Ayr, KA7 2HU 52974 7kw eVolt New Road Car Park, New Road, Ayr, KA8 8HE 52973 Rapid eVolt New Road Car Park, New Road, Ayr, KA8 8HE 52959 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 52960 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 52961 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 53555 Rapid eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 52976 Rapid eVolt Coylton Activity Centre, Hole Road, Coylton, KA6 6JL 53774 Rapid eVolt Academy Street, Troon 53773 Rapid eVolt Lodge Road Car Park, Turnberry 102
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Official 53777 22kw eVolt Burnside Road, Monkton 60793 22kw eVolt Dailly Activity Centre, Victory Crescent, Dailly 60081 22kw eVolt Inches Close car park, Maybole 61982 22kw eVolt Tarbolton Community Campus car park, Tarbolton 61986 22kw eVolt Dundonald Primary School car park, Dundonald 60086 22kw eVolt Mossblown Activity Centre car park, Mossblown 60082 22kw eVolt Kirkoswald Main Street car park, Kirkoswald 61979 7kW eVolt Chalmers Arcade car park, Girvan 61980 7kW eVolt Chalmers Arcade car park, Girvan 61981 7kW eVolt Chalmers Arcade car park, Girvan 62000 22kW eVolt Barrhill Community car park, Main Street, Barrhill 103
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Official Appendix 4 SAC WARD INVESTMENT & PROMENADE PROGRAMME 2025/26 incl. works carried over from 2024/25 Roads Maintenance Unit LOCATION Description PO Value Cost to Date variance +/- Comment Troon Resurfacing of Troon Esplanade (Ph.3). Measuring works on site Prestwick Repair / renew steps to Boydfield Gardens £85,000.00 Complete – Final measure Prestwick Install power supply to Boydfield Gardens and Links Road Scottish Power quote to be received. Followed by agreed site start date Ayr North Provision of Bike Shelter at Lochside Community Centre £15,000.00 Bike shelter currently being fabricated Ayr East Glencairn Park – footpath upgrade Quote issued for approval Ayr East Car parking provision Peggieshill Road Quote provided, consultation required Ayr West Promenade raised footway works Feasibility study ongoing with Professional Design Services Kyle Install a History Park at Loans Community Hall and link to Smugglers trail Car park quote issued for approval. Garden and block paving quote being prepared Kyle Improve accessibility at Mossblown village hall Quote issued for approval Kyle Link path from Collins Drive to Collenan Avenue, Loans Quote provided, consultation required Kyle Resurface Bowling Green Car Park, Symington Quote provided, currently being assessed 104
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Official Kyle Construct new footpath at southern edge of Collenan Reservoir On Hold. Scope of works changed Design and Flooding Section Troon Shore Defence Structural Stabilisation £10,000.00 £15,432.00 -£5,432.00 Complete Citadel Footbridge Refurbishment Remove and renew timber deck parapet elements. Surface prepare and paint. Remove or repair lighting £140,000.00 £259,957.00 -£119,957.00 Complete Girvan Boating Pond Refurbishment Install new stainless steel reinforced concrete base slab to reduce water leakage. £175,000.00 £170,641.00 £4,359.00 Complete Dunure Castle Footbridge Replacement Replace existing small span concrete footbridge with a larger footbridge with a view and good aesthetics £230,000.00 Ongoing. Lighting Section Ayr East Glencairn Park – Install footpath lighting £23,000.00 Design complete. Tender issued Ayr West Replacement of column lighting on Ayr Promenade £145,000.00 Column and street lighting works complete and operational. Additional works to install public Wi-Fi ongoing Ayr West New Bridge & Auld Brig. Design fees for installation of architectural floodlighting to structures £50,000.00 Exploring other means to procure Consultant as delay with SXL Technical & Consultancy Framework Ayr West Wrap round decorative lighting to columns on Ayr Promenade SAC PO to be issued 105
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Official Appendix 5 ASH DIE BACK 2025/26 East Ayrshire 2024 High Risk Works_EAC Highway South Ayrshire 2024 High Risk Works_SAC Highway 106
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Official AYRSHIRE SHARED SERVICE JOINT COMMITTEE 5 December 2025 Report by the Head of Roads - Ayrshire Roads Alliance _________________________________________________________________ AYRSHIRE ROADS ALLIANCE IMPROVEMENT ACTION PLAN ________________________________________________________________ PURPOSE OF REPORT 1. The purpose of this Report is to advise the Joint Committee on the management of the Improvement Action Plan by the Ayrshire Roads Alliance. RECOMMENDATIONS 2. It is recommended that the Joint Committee: i. Notes the Improvement Action Plan presented in this report; iii. Continues to receive updates on progress; and iv. Otherwise, notes the content of the report. BACKGROUND 3. The purpose of the report is to provide regular updates on the Improvement Action Plan. This ensures that the actions are monitored and scrutinised at a minimum of a quarterly basis and is contained in Appendices 1-3. MAIN REPORT/MAIN ISSUES 4. This Improvement Action Plan is collated by the Head of Service and used to: • monitor the progress in meeting the Ayrshire Roads Alliance’s objectives; • help managers to continually review the actions and progress to date; and • identify any risk / problem areas that need addressed regarding the Improvement Action Plan. 5. ARA’s Digital Improvement Programme of work in collaboration with TrueView Visuals continues with the recent completion and roll out of an External Works module to better manage works that ARA carry out for other Council Services and work is nearing completion on Additional Support Needs (ASN) Transport and Professional Design modules in conjunction with other Council Services across both South and East Ayrshire. 6. There has been significant interest recently in these new and other existing digital modules from other Local Authorities and through the Commercial Agenda Item 9 107
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Official Agreement established between both Councils and TrueView Visuals a percentage share of any sales of these jointly developed modules will be received. 7. Ayrshire Roads Alliance continues to assist with the delivery of the Ayrshire Growth Deal (AGD) Roads Infrastructure Project and Prestwick Proposition for South Ayrshire Council (SAC) and meet colleagues from SAC regularly to update progress. 8. In respect of our Public EV Charging, tender returns are due early January 2026 and tender award scheduled for February/March 2026. Further updates will be provided to both Cabinets and to North Ayrshire Council once the procurement process has been finalised. 9. Phases 1-3 of the roll out of 20mph speed limits in villages in South Ayrshire have been completed and work is now ongoing on Phase 4 which will include the larger settlements of Coylton, Maybole and Girvan. Phase 5 in future years will then consider the towns of Troon, Prestwick and Ayr. 10. In October East Ayrshire cabinet gave approval for ARA to progress with trials of 20mph speed limits in New Cumnock, Mauchline, Kilmaurs and Crookedholm. 11. Following approval of Ayrshire Roads Alliance Pavement Parking Enforcement reports by both Cabinets, enforcement commenced with a soft approach followed by full enforcement in South Ayrshire from 1st May 2025 and in East Ayrshire from 1st June 2025. There has been good compliance with the new restrictions in both authority areas and officers are currently reviewing requests for further exemptions in both areas. Once this review is complete any additional exemption orders considered necessary will be reported to future Cabinets. 12. The Active Travel Member Officer Working Group established in South Ayrshire continues to meet 6 weekly as do the Community Action Groups. These meetings are supported by SAC’s Thriving Communities team. The Ayrshire Roads Alliance are currently working in partnership with East Ayrshire Leisure to finalise the East Ayrshire Active Travel Strategy (EAATS). Once the EAATS is approved the Active Travel Forum will be re-established to better co-ordinate projects being delivered by individual services. A Community Engagement Group will also be formed to provide a structured mechanism for the public to help shape Active Travel in East Ayrshire. 13. South Ayrshire Council successfully secured £20m from the Levelling Up Fund and ARA will deliver £15m worth of improvements to Burns Statue Square, Ayr. The reminder will be used by ARA along with ATIF funding to construct a new Active Travel Route linking Dundonald to Barassie and for improvements to the NCN7 route between Prestwick and Barassie station. 14. IMPLICATIONS 108
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Official Implications Yes No Paragraph number in report 1. Policy/Strategic Planning Yes 13&14 2. Governance Yes 15 3. Human Resources No 16 4. Equality and Fairer Scotland Duty Yes 17 5. Financial Yes 18 6. Risk Yes 19 7. Community Wealth Building Yes 20 8. Net Zero Yes 21 POLICY/STRATEGIC PLANNING IMPLICATIONS 13. A well-maintained road network will contribute to achieving the 2015-2030 Community Plan objectives and associated 2021-2024 Delivery Plans. 14. The matters referred to in this report contribute to Priority 1 of the South Ayrshire Council Plan: Spaces and Places/ Moving around and the environment (Outcome 1). GOVERNANCE IMPLICATIONS 15. The Improvement Action Plan is a management tool and this will not replace the existing statutory returns for risk and performance related information. HUMAN RESOURCES IMPLICATIONS 16. The Improvement Action Plan has no direct impact on human resources. EQUALITY IMPACT AND FAIRER SCOTLAND DUTY IMPLICATIONS 17. The Improvement Action Plan complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. FINANCIAL IMPLICATIONS 18. The Improvement Action Plan facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance RISK IMPLICATIONS 19. The Improvement Action Plan assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to 109
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Official either Council and to comply with the Community Plan/Council Plan in both partner bodies. COMMUNITY WEALTH BUILDING IMPLICATIONS 20. The Improvement Action Plan supports economic levers to develop resilient, inclusive local economies with more local spend and fair employment, as well as ensuring that wealth is more locally owned and benefits local people. NET ZERO IMPLICATIONS 21. The Ayrshire Roads Alliance Improvement Action Plan and Carbon Strategy supports and links to East Ayrshire Climate Strategy Themes; Theme 2: Transport Theme 4: Natural Environment Jane Corrie Head of Roads – Ayrshire Roads Alliance 21st August 2025 BACKGROUND PAPERS Ayrshire Roads Alliance Service Plan 2025/26 LIST OF APPENDICES 1. Ayrshire Roads Alliance Improvement Action Plan 2. East Ayrshire Council Strategic Priorities 2025/26 3. South Ayrshire Council Strategic Priorities 2025/26 Person to contact: Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org Implementation officer: Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org 110
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1 Official APPENDIX 1 - AYRSHIRE ROADS ALLIANCE IMPROVEMENT ACTION PLAN 2025/26 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Continue to use the integrated Roads Asset Management Plan across the Ayrshire Roads Alliance. There is one Asset Plan for the Service delivering a risk based approach for full service delivery Head of Service Completed Document has been presented to Joint committee and will be reviewed annually. 2 Continue to prepare details for developing an integrated Local Transport Strategy. A Strategy covering both Council areas, which will involve consultation with stakeholders. Information will be gathered to inform the future Local Transport Strategy. Continue to contribute to the Scottish National Transport Strategy, Regional Transport Strategy and Strategic Transport Projects Review work. Head of Service Ongoing The Regional Transport Strategy, through SPT, on which the Alliance has Board membership, has now been published. The Local Transport Strategy will now be progressed during 2026/27. 3 Action the Flood Risk Management Plan Inform the next national cycle of potential flood risk management schemes beyond 2022. Complete schemes and undertake studies. Head of Service Complete March 2026 Reports submitted to both Cabinets Early 2023 New Cumnock Flood Defences Complete Flood studies for Doon and River Ayr and the Troon Coastal Flood study are complete. Work on the River Irvine and Pow Burn flood studies is ongoing. 111
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2 Official Action Success Criteria/ Desired Outcome Responsible Timescale Details 4 Improve the condition of the road network. Improve annual roads survey results which are part of the SRMCS work. Ensure the Alliance undertakes more proactive maintenance. Head of Service Site works will be undertaken throughout 2025/26. Key dependencies are the Road Improvement Plans approved by the relevant Committees in East Ayrshire and South Ayrshire in spring 2025. Progress is provided to members, and relevant Committees. 5 Ensure the road network remains safe through raising awareness and improving road safety through education, engineering and enforcement. Reduce road accidents in line with government targets. Provide appropriate traffic management schemes and initiatives. Strategic Manager March 2026 Scottish Government and SCOTS guidance is used. A key dependency is the Road Improvement Plans which are presented to Cabinet each year. 6 Improve the condition of the bridge stock. Improve bridge condition index. Reduce the number of weight restricted bridges. Complete all general, special and principal bridge inspections. Strategic Manager March 2026 Through the Road Asset Management Plan. Key dependencies are Road Improvement programmes approved by Committees in East Ayrshire and South Ayrshire in spring 2025. Deliver the capital and revenue programmes. 7 Manage and improve the street lighting asset and install energy efficient lighting schemes. Maintain high standard of fixing dark street lights. Complete the LED lighting replacement programme in both East Ayrshire and South Ayrshire. Head of Service March 2026 Through the Road Asset Management Plan, with additional funding being provided to commence the LED programme. At present performance is 98% of street lights are now LED in EAC; and 100% in SAC. On target for completion within timescales. 8 Maximise and deliver externally funded sources of work Identify external funding sources and deliver work on time and on budget. Improve infrastructure; and contribute to improving the condition of the network. Head of Service Works will be undertaken throughout 2025/26. External sources, including Timber Transport, Transport Scotland Active Travel Infrastructure Tier 1 and Tier 2 Funding, SPT, SUSTRANS Scottish Government, Ayrshire Growth Deal & Levelling Up Fund 112
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3 Official Action Success Criteria/ Desired Outcome Responsible Timescale Details 9 Implementation of Parking Strategy Develop Head of Service Ongoing through 2025/26 Amendments to TRO’s, lining, signing and residential parking permits and implementing an improved process using digital technology 10 Prepare Service Plan Publish Head of Service Annual East Ayrshire Council Community Plan. South Ayrshire - Local Outcomes Improvement Plan and Local Place Plans. Regular updates will be provided to joint committee. 11 Continue to review insurance costs and insurance issues. Review current practices to minimise insurance costs. Head of Service Complete Ayrshire Roads Alliance Monthly Insurance Report. There is good dialogue with the Risk & Insurance to ensure our work improves the number of repudiated claims. The number of claims has greatly reduced due to the implementation of the new Code of Practice. 12 Review Depots and Accommodation Continue to review in 2024/25 from initial work was completed in 2017 as a result of amended working practices. Head of Service Complete Joint Committee Reports of November 2016. Although initial work has been completed we continue to strive to make depot and accommodation cost savings. Further work will continue on this as a result of COVID and the return to office space during 2022/23. 13 Review vehicle and plant costs Continue to review in 2021/22 from initial work that was completed in 2017. Head of Service March 2026 The service will continue to review the fleet requirements through the use of utilization reports and improvements to the management of the Vehicle Replacement Plan. 14 Monitor and exercise Business Continuity Plans Improved resilience. Business Support Manager Review and update following Existing East Ayrshire and South Ayrshire Council plans 113
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4 Official Action Success Criteria/ Desired Outcome Responsible Timescale Details Relevant local and national events. 15 Continue to use the Roads Costing System to its full potential. Improve service performance from both an on-site and financial perspective. Business Support Manager Ongoing Revised roads costing system was fully operational from November 2018. The system continues to be used to monitor performance and work is ongoing to implement digital timesheets linked to the Roads Costing System. 16 Support and contribute to the Ayrshire Growth Deal Project Management of Roads Delivery Projects. Head of Service Ongoing Ayrshire Roads Alliance is leading with the planning and delivery of the Ayrshire Growth Deal road improvement proposals and assisting with the enabling infrastructure requirements of the Commercial Build proposition. 17 Regional Transport Strategy Successfully contribute to the preparation of this work being led by SPT. The Alliance has Board representation. Head of Service Complete SPT documents and existing Regional Transport Strategy 18 Regional Transport Appraisal Ensure the various projects identified as part of this work are included in the Strategic Transport Projects Review. Head of Service Complete Transport Scotland has published the final STPR2 with delivery programme to be published. 19 National Transport Strategy East Ayrshire and South Ayrshire Councils contribute to this process to ensure the sustainable transport hierarchy and sustainable investment hierarchy are delivered. Head of Service Complete In recognition of the anticipated increase in Active Travel work, it is proposed that a member of staff is dedicated directly to this work. 114
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5 Official 20 National Transport Strategy – review of Governance East Ayrshire and South Ayrshire Councils contribute to this process to ensure that the outcome/output meets the Head of Service Complete National Transport Strategy 21 Transport (Scotland) Bill – Pavement Parking ban East Ayrshire and South Ayrshire Councils contribute to this process to ensure a pragmatic approach is taken in delivering the pavement parking ban in both Council areas Head of Service March 2026 Pavement Parking enforcement has commenced. A large number of Exemption Order requests in both authority areas are currently being reviewed. Committee Papers will be submitted Jan/Feb 2026 with implementation anticipated late 2026. 22 Digital Transformation Develop modules to deliver end to end digital processes Business Support Manager Ongoing TTRO applications –Implemented TRIPS – Implemented Traffic Signal permits – Implemented Management of external works for EAC & SAC – Implemented ASN School Transport – in Development Professional Design Services – in Development 115
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6 Official Appendix 2 - East Ayrshire Council Strategic Priorities 2025/26 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Progress and complete the New Cumnock Flood Protection Project Complete the flood prevention projects at the Leggate and beside the Afton Water. Phases 1 & 2 Head of Service Complete East Ayrshire Council and Scottish Government funding. The full Scheme was completed April 2023. Final defects certificate issued August 2024 2 Develop Projects approved from the Flood Risk Management Plan Progress relevant studies and inform the developing list of schemes for cycle two of the national protection schemes to be delivered from 2022. Head of Service March 2026 The studies for the River Ayr and the Doon are now fully complete and options being appraised. The Irvine Valley Flood Study is currently being updated to identify options for a potential scheme that is more likely to attract funding. 3 Active Travel Strategy Develop active strategy for travel across South Ayrshire Network and East Ayrshire Network Head of Service Ongoing Work is ongoing to finalise the East Ayrshire Active Travel Strategy and this will be submitted to Council for approval prior to Summer recess 2026. 4 EV Strategy Develop EV strategy across East Ayrshire Network Head of Service February 2026 Work on PAN Ayrshire Concession Contract ongoing with anticipated contract award in February/March 2026. 5 Ash Die back Strategy Develop a risk based strategy for the management of Ash Die Back. Head of Service Strategy – Complete Surveys - Ongoing through 2025/26 Risk based strategy complete. Surveys & works ongoing. 28-day notices to owners with objections received referred to legal services. 116
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7 Official Appendix 3 - South Ayrshire Council Strategic Priorities 2025/26 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Implementation of car parking strategy for South Ayrshire. Complete this work with improved parking provision and management. Head of Service Ongoing – through 2025/26 Ayr parking report is being further developed and expanded to include a review of 2 hours free parking and off street parking. Report will be presented late 2025. The Prestwick paper is also finalised. Troon to follow thereafter. 2 Develop Projects approved from the Flood Risk Management Plan Progress relevant studies and inform the developing list of schemes for cycle two of the national protection schemes to be delivered from 2022. Head of Service Ongoing through 2025/26 A Surface Water Management Plan has been developed for Ayr, Prestwick and Dundonald. Identified actions are being progressed on a priority basis and as resources become available. Troon Coastal Flood Study is complete up to the Options Appraisal stage. Pow Burn Prestwick Flood Study is ongoing. 3 Support and contribute to the Ayrshire Growth Deal Stimulate economic growth and address inclusive growth concerns. Contribute to infrastructure projects which are being developed through the Regional Transport Appraisal work being led by Transport Scotland. Head of Service Ongoing until 2030 Ayrshire Roads Alliance is leading with the planning and delivery of the AGD Road Improvement proposals & assisting with the enabling infrastructure requirements of the Commercial Build proposition. 4 20mph speed restrictions in villages Progress with the 20mph speed restrictions in all villages. Maintain engagement with the local communities. Head of Service Ongoing – through 2025/26 and future years Phase 1 & 2 complete. Phase 3 complete Phase 4 – Coylton, Maybole & Girvan - ongoing Phase 5 – Troon, Prestwick & Ayr to be progressed in future years. 117
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8 Official Action Success Criteria/ Desired Outcome Responsible Timescale Details 5 Anticipated Budget Reductions in 2026/27 Continue to provide a high quality roads service within decreasing available budgets. Head of Service March 2026 Reports to various Committees. 6 Active Travel Strategy Review South Ayrshire Active Travel Strategy Head of Service Ongoing annually The Active Travel Strategy will be reviewed and discussed with the Active Travel Community Action Group, any amendments will be presented to the Active Travel Member Officer Working Group 7 EV Charging Strategy Develop further the EV strategy for South Ayrshire Network Head of Service February 2026 Work on PAN Ayrshire concession contract ongoing with contract award due in February/March 2026. 8 Levelling Up Fund Active Travel bid Head of Service Ongoing – through 2025/26/27 LUF bid successful for construction of new Active Travel Route between Dundonald and Barrassie – works ongoing with completion expected by 31st March 2026. A 2nd bid for improvements to the NCN7 route from Prestwick to Barassie station also successful with work due to start late 2025 and complete 31st March 2027. 9 Motorhome Trials Develop Campervan sites along the coastline. Head of Service Complete Permanent schemes now apply at the Ballantrae, Girvan, Ayr (Esplanade & Battery) and Troon sites. 10 Strategic Economic Impact Assessment A75/A77 There is a growing desire to understand the importance / effectiveness of the improvements outlined along the A75 and A77. Head of Service Ongoing SEIA complete, ARA tasked to progress STAG for the A77 or a combined A75/A77 STAG on behalf of SAC and D&G Council. No funding forthcoming from D&G, clarification required from SAC if A77 should be progressed independently. 11 Ash Dieback Develop a risk based strategy for the management of Ash Die Back jointly with South Ayrshire Council. Head of Service Complete Risk based strategy complete. Surveys ongoing issuing 28-day notices to owners with objections received referred to legal services. 118
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9 Official Action Success Criteria/ Desired Outcome Responsible Timescale Details 12 152nd Open Championship Delivery of Event Traffic and Transport Management Head of Service Complete Successfully delivered. Debrief September 2024 13 The International Ayrshow - Festival Of Flight Delivery of Event Traffic and Transport Management Head of Service Ongoing Successfully delivered. Debrief November 2025. Planning ongoing for 2026 event. 119
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