250905- ASSJC Minute
North Ayrshire Council · 5 December 2025
Back to Ayrshire Shared Services Committee — 5 December 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Ayrshire Shared Services Committee 5 September 2025 At a Meeting of the Ayrshire Shared Services Joint Committee at 10.00 a.m. involving a combination of participation by remote electronic means and physical attendance within the Council Chambers, Irvine. Present (Physical Participation) Douglas Reid (East Ayrshire Council). Present (Remote Participation) Alec Clark, Craig Mackay and Phillip Saxton (South Ayrshire Council); and Jim McMahon (East Ayrshire Council). In Attendance (Physical Participation) J. Corrie, Head of Roads, C. Knape, Strategic Manager, T. Mackin, Strategic Manager Business Operations and B. McDonnell, Team Leader (Ayrshire Roads Alliance); P. Whip, Group Finance Manager and C. Stewart, Committee Services Officer (Chief Executive's Service). In Attendance (Remote Participation) K. Braidwood, Depute Chief Executive and Director of Housing Operations and Development (South Ayrshire Council), J. McLachlan, Chief Financial Officer and Head of Finance and ICT and P. Davies, Audit Manager (East Ayrshire Council). Chair Councillor Alec Clark. Apologies Councillors Barry Douglas and Neill Watts. 1. Declarations of Interest There were no declarations of interest by Members in terms of the Joint Committee’s Order No. 25 and the Councillors’ Code of Conduct. 2. Revenue Financial Monitoring Report Submitted report by the Chief Financial Officer and Head of Finance and ICT on the revenue budget monitoring position for the year to 31 March 2025, for the Ayrshire Roads Alliance and the budget for 2025-26. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) note the financial management position of the Ayrshire Roads Alliance for 2024-25; (b) note details of the 2025-26 Ayrshire Roads Alliance revenue budget; (c) request a further financial update at the next meeting of the Joint Committee; and (d) otherwise, note the content of this report 3. Internal Audit Annual Update
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Submitted report by the Chief Auditor, East Ayrshire Council on the internal audit work for the Ayrshire Roads Alliance. Appendix 1 to the report detailed the internal audit work since 2013/14, when EAC Chief Auditor was a member of the working group to establish Ayrshire Roads Alliance. Appendix 2 to the report detailed the 10 completed follow-up exercises since 2016/17 to test implementation of internal audit recommendations made since the inception of Ayrshire Roads Alliance. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) note the outcomes of a wide range of Internal Audit work for ARA carried out by East Ayrshire Council since inception as summarised at paragraphs 11-12 and detailed at Appendices 1 and 2; (b) note the Chief Auditor’s ongoing annual opinion for 2024/25 of reasonable assurance for EAC arrangements as laid out at paragraph 13; (c) note the ARA items included in the 2025/26 EAC Internal Audit plan as referred to at paragraph 14 and listed in Appendices 1 and 2; and (d) otherwise note the contents of this report 4. Performance Scorecard Submitted report by the Head of Roads on the progress made to date against the Performance Scorecard. The Performance Scorecard was presented at Appendix 1 to the report and provided commentary against the specific red and amber performance measures. The Joint Committee agreed to (a) note the performance scorecard presented in the report; (b) continue to receive the performance scorecard updates; and (c) otherwise, note the content of the report. 5. Risk Report and Register Submitted report by the Head of Roads providing an update on the management of risk associated with the Ayrshire Roads Alliance. The Ayrshire Roads Alliance Risk Register was set out at Appendix 1 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) note the Risk Register set out at Appendix 1 to the report; (b) continue to receive updates on progress at future meetings of the Joint Committee; and (c) otherwise, note the content of the report. 6. Roadworks Programme 2025/26 Submitted report by the Head of Roads on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2025 to 2026. The 2024/26 programme for South Ayrshire Council was set out at Appendix 1; East Ayrshire Council Programme of Works for 2025/26 set out Appendix 2, details of EV Infrastructure set out at Appendix 3 and the South Ayrshire Council Ward Investment Programme for 2025/26 set out at Appendix 4 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to note the Ayrshire Roads Alliance programmed works for 2025/26. 7. Improvement Action Plan
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Submitted report by the Head of Roads on the on the management of the Improvement Action Plan by the Ayrshire Roads Alliance. The Ayrshire Roads Alliance Improvement Action Plan was set put at Appenidx1, East Ayrshire Council Strategic Priorities 2025/26 set out at Appendix 2 and South Ayrshire Council Strategic Priorities 2025/26 set out at Appendix 3 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) note the Improvement Action Plan presented in this report; (b) note the Improvement Action Plan presented in the report for Fleet Management East Ayrshire Only; (c) continue to receive updates on progress; and (d) otherwise, notes the content of the report. 8. Winter Service Review Progress Submitted report by the Head of Roads on the review of the winter service for Ayrshire Roads Alliance. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) consider improvements introduced for 2025/26 Winter Season; (b) acknowledge ongoing improvements; and (c) consider winter and other emergencies funding levels in relation to current levels of service. 9. Asset Management Plan Update Submitted report by the Head of Roads on the updated Asset Management Plan for the road networks of East and South Ayrshire, with the Asset Management Plan set out at Appendix 1 to the report. Officers responded to members’ questions on various aspects of the report. The Joint Committee agreed to (a) approve the updated Asset Management Plan set out at Appendix 1 to the report; (b) request amendments and updates are provided to future meetings of the Joint Committee; and (c) otherwise note the contents of the report. The meeting ended at 11.10 a.m. The full meeting proceedings can be viewed at https://north-ayrshire.public-i.tv/core/portal/home