Agenda Document Pack - Ayrshire Shared Services Committee - 06/06/2025
North Ayrshire Council · 6 June 2025
Back to Ayrshire Shared Services Committee — 6 June 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Shared Services Committee A Meeting of the Ayrshire Shared Services Committee of North Ayrshire Council will be held in the Council Chambers, Ground Floor, Cunninghame House, Irvine, KA12 8EE on Friday, 06 June 2025 at 10:00 to consider the undernoted business. Meeting Arrangements - Hybrid Meetings This meeting will be held on a predominantly physical basis but with provision, by prior notification, for remote attendance by Elected Members in accordance with the provisions of the Local Government (Scotland) Act 2003. Where possible, the meeting will be live-streamed and available to view at https://north-ayrshire.public- i.tv/core/portal/home. 1 Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda. 2 Minutes The accuracy of the Minutes of the Meeting of the Ayrshire Shared Services Committee held on (i) 6 December 2024 and (ii) 7 March 2025 will be confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copy enclosed). 3 Ayrshire Civil Contingencies Submit report by the Chief Governance Officer on the progress made against the current Ayrshire Civil Contingencies Team (ACCT) Service Plan for 2025/2026 (copy enclosed). 4 Ayrshire Roads Alliance Service Plan Submit report by the Head of Ayrshire Roads Alliance on the Ayrshire Roads Alliance Service Plan for 2025/26 (copy enclosed). 1
Page 2
North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 5 Performance Scorecard Submit report by the Head of Ayrshire Roads Alliance on the progress made to date against the Performance Scorecard (copy enclosed). 6 Risk Register Submit report by the Head of Ayrshire Roads Alliance on the management of risk associated with the Ayrshire Roads Alliance (copy enclosed). 7 Roadworks Programme 2025/2026 Submit report by the Head of Ayrshire Roads Alliance on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2025 to 2026 (copy enclosed). 8 Development Control Update - Roads Bonds Submit report by the Head of Ayrshire Roads Alliance on the current position regarding road bonds held by the Ayrshire Roads Alliance on behalf of East Ayrshire and South Ayrshire Councils (copy enclosed). 9 Urgent Items Any other items which the Chair considers to be urgent. 2
Page 3
North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Webcasting Please note: this meeting may be filmed/recorded/live-streamed to the Council's internet site and available to view at https://north-ayrshire.public- i.tv/core/portal/home, where it will be capable of repeated viewing. At the start of the meeting, the Provost/Chair will confirm if all or part of the meeting is being filmed/recorded/live-streamed. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the webcast will be retained in accordance with the Council’s published policy, including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Generally, the press and public will not be filmed. However, by entering the Council Chambers and using the press or public seating area, you acknowledge that you may be filmed and that any information pertaining to you contained in the video and oral recording of the meeting will be used for webcasting or training purposes and for the purpose of keeping historical records and making those records available to the public. In making this use of your information the Council is processing data which is necessary for the performance of a task carried out in the public interest. If you have any queries regarding this and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact dataprotectionofficer@north-ayrshire.gov.uk 3
Page 4
North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Shared Services Committee Sederunt North Ayrshire Council Marie Burns Joe Cullinane Scott Davidson Cameron Inglis East Ayrshire Council Barry Douglas Jim McMahon Douglas Reid Neill Watts South Ayrshire Council Alec Clark Craig Mackay Bob Pollock Philip Saxton Chair: Apologies: Attending: 4
Page 5
1 AYRSHIRE SHARED SERVICES JOINT COMMITTEE Minutes of Hybrid Meeting held on 6 December 2024 at 10.00 a.m. Present in County Buildings: Councillors Alec Clark and Philip Saxton (South Ayrshire Council). Present Remotely: Councillors Clare Maitland and Neill Watts (East Ayrshire Council) and Councillors Marie Burns and Cameron Inglis (North Ayrshire Council). Apologies: Councillors Bob Pollock and Craig Mackay (South Ayrshire Council), Councillors Barry Douglas, Jim McMahon and Douglas Reid (East Ayrshire Council), Councillors Joe Cullinane and Scott Davidson (North Ayrshire Council). Attending in County Buildings: L. Jeffery, Civil Contingencies Co-Ordinator (South Ayrshire Council); J. Corrie, Head of Roads - Ayrshire Roads Alliance; T. Mackin, Strategic Manager – Ayrshire Roads Alliance; and K. Hancox, Committee Services Officer (South Ayrshire Council). Attending Remotely: J. McLachlan, Chief Financial Officer and Head of Finance and ICT (East Ayrshire Council). It was advised that in the absence of Councillor Bob Pollock, Councillor Alec Clark would chair this meeting. 1. Declarations of Interest There were no declarations of interest by Members in terms of the Joint Committee’s Order No. 25 and the Councillors’ Code of Conduct. 2. Proposed Schedule of Meeting Dates for 2025 The Proposed Schedule of Meetings Dates for 2025 (issued) was submitted and approved. 3. Minutes of Previous Meetings The Minutes of 7 June 2024 and 24 September 2024 (issued) were submitted and approved. Agenda Item 2 5
Page 6
2 4. Ayrshire Civil Contingencies Team There was submitted a report (issued) of 27 November 2024 by the Chief Governance Officer advising the Joint Committee on the progress made against the current Ayrshire Civil Contingencies Team (ACCT) Service Plan for 2024/2025 (Appendix 1) and to provide a revised Service Plan for 2025/26 (Appendix 2). Following a question from a Member regarding his concern surrounding planning for a Power Resilience Emergency, the Civil Contingencies Co-ordinator advised that work had been ongoing for each of the three local authorities. The Joint Committee Decided: to approve the progress made against the work plan for 2024/2025 and to accept the new Service Plan for the following years. Highlights were summarised in the following paragraphs and outlined in greater detail at Appendix 1. Councillors Marie Burns and Cameron Inglis left the meeting at this point. 5. Ayrshire Roads Alliance – Revenue Financial Monitoring Report There was submitted a report (issued) of December 2024 by the Chief Financial Officer and Head of Finance & ICT updating the Joint Committee on the revenue budget monitoring position as at 30 September 2024, for the Ayrshire Roads Alliance. The Joint Committee Decided: (1) to note the financial management position of the Ayrshire Roads Alliance for 2024-25; (2) to request a further financial update at the next meeting of the Joint Committee; and (3) to otherwise note the contents of the report. 6. Ayrshire Roads Alliance – Performance Scorecard There was submitted a report (issued) of December 2024 by the Head of Roads - Ayrshire Roads Alliance advising on the progress made to date against the Performance Scorecard. The Strategic Manager – Ayrshire Roads Alliance (ARA) advised the Joint Committee that Ayrshire Roads Alliance had received awards in two categories at the Association for Public Service Excellence (APSE), namely Street Lighting – East Ayrshire Council: Most Improved Performer and Roads, Highways and Winter Maintenance – South Ayrshire Council: Best Performer. A Member of the Committee requested information regarding the number of General Bridge Inspections and why the target had not been met for East Ayrshire, the Strategic 6
Page 7
3 Manager – ARA advised that there had been a long-term absence by the Clerk of Works which had impacted this, however the role had since been filled and work was ongoing to rectify the backlog. Having heard a Member enquire about the staff quota at Ayrshire Roads Alliance, the Strategic Manager – ARA confirmed that there had been vacancies open which were advertised including Modern Apprenticeships which had received a high volume of applicants; and that it had been hoped all vacancies would soon be filled. The Joint Committee Decided: (1) to note the performance scorecard presented in the report; (2) to continue to receive the performance scorecard updates; and (3) to otherwise note the contents of the report. 7. Ayrshire Roads Alliance – Risk Report and Register There was submitted a report (issued) of December 2024 by the Head of Roads - Ayrshire Roads Alliance advising on the management of risk associated with the Ayrshire Roads Alliance. Following discussion regarding the cost of materials for resurfacing roads, the Head of Roads – ARA advised that the roads affected by the delayed resurfacing work would be regularly inspected to ensure no serious safety defects occurred. It was further noted that the cost of materials had been monitored to identify if there had been any changes. A Member of the Panel stated it would be beneficial for the Ayrshire Roads Alliance telephone number for reporting faults to be better advertised, the Head of Roads – ARA advised that they would consider the use of signs and social media to inform the public. The Joint Committee Decided: (1) to note the risk register presented in the report; (2) to continue to receive updates on progress; and (3) to otherwise note the contents of the report. 8. Ayrshire Roads Alliance – Roadworks Programme 2024/25 There was submitted a report (issued) of December 2024 by the Head of Ayrshire Roads Alliance advising on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2024 to 2025. Comments and questions from Members included: 7
Page 8
4 (1) highlighting concerns in relation to the Girvan Harbour dredging and the impact of this on the Royal National Lifeboat Institution; (2) an update on Pavement Parking and how this would be monitored, the Head of Roads – ARA advised that assessments were complete for East Ayrshire and were nearing completion for South Ayrshire; and that how to monitor pavement parking was under review; (3) clarification on Active Travel Funding and the timescale to spend funds received, the Head of Roads – ARA advised that the funding had to be requested in January and if successful, it would be received by March and required to be spent by March the following year; and (4) that it had been good to see 97% of scheduled work completed and thanks were given to ARA team. The Joint Committee Decided: (1) to note the Ayrshire Roads Alliance programmed works 2024/25; and (2) to otherwise note the contents of the report. 9. Ayrshire Roads Alliance – Roadworks Programme 2024/25 There was submitted a report (issued) of December 2024 by the Head of Roads - Ayrshire Roads Alliance advising on the management of the Improvement Action Plan by the Ayrshire Roads Alliance. A Member of the Committee requested information in relation to the Girvan Flood Scheme which had not proceeded due to no available funding, the Head of Roads – ARA advised that this would be investigated and reported back. Having heard a Member of the Committee seek information on the timescale for a report to be provided regarding the Prestwick Flood Study, the Head of Roads – ARA advised that this would also be investigated and reported back. The Joint Committee Decided: (1) to note the Improvement Action Plan presented in the report; (2) to note the Improvement Action Plan presented in the for Fleet Management East Ayrshire Only; (3) to continue to receive updates on progress; and (4) to otherwise note the content of the report. The meeting ended at 10.40 a.m. 8
Page 9
1 AYRSHIRE SHARED SERVICES JOINT COMMITTEE Minutes of Hybrid Meeting held on 7 March 2025 at 10.00 a.m. Present in County Buildings: Councillors Bob Pollock (Chair) and Alec Clark (South Ayrshire Council), and Councillor Jim McMahon (East Ayrshire Council). Present Remotely: Councillor Philip Saxton (South Ayrshire Council), Councillors Barry Douglas; Douglas Reid; and Neill Watts (East Ayrshire Council). Apology: Councillor Craig Mackay (South Ayrshire Council). Attending in County Buildings: K. Braidwood, Director of Housing, Operations and Development (South Ayrshire Council); J. Corrie, Head of Roads; and C. Knape, Strategic Manager (Ayrshire Roads Alliance); and A. Gibson, Committee Services Officer (South Ayrshire Council). Attending Remotely: P. Whip, Group Finance Manager (East Ayrshire Council). 1. Declarations of Interest. There were no declarations of interest by Members in terms of the Joint Committee’s Order No. 25 and the Councillors’ Code of Conduct. 2. Revenue Financial Monitoring Report 2024/25. There was submitted a report (issued) of February 2025 by the Chief Financial Officer and Head of Finance and ICT providing an update on the revenue budget monitoring position as at 31 December 2024, for the Ayrshire Roads Alliance. Having heard a Member of the Committee make an enquiry in relation to the position regarding vacancies and the need to retain staff within the Ayrshire Roads Alliance and having heard various officers in response, it was noted that there was now a training officer in post. Following an enquiry from a Member, it was agreed that the Head of Roads, Ayrshire Roads Alliance would provide Members of the Joint Committee with figures relating to the income received for parking charges for both East Ayrshire and South Ayrshire. Agenda Item 2 9
Page 10
2 The Joint Committee Decided: (1) to note the financial management position of the Ayrshire Roads Alliance for 2024-25; (2) to note the interventions that were being taken to address the adverse financial position; (3) to request that a further financial update be provided at the next meeting of the Joint Committee; and (4) to otherwise note the contents of this report. 3. Roadworks Programme 2024/25. There was submitted a report (issued) of February 2025 by the Head of Roads - Ayrshire Roads Alliance advising on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2024 to 2025. Following discussion regarding electric charging points provided in East Ayrshire; various ward issues; the Ayrshire Roads Alliance recent APSE awards; the effects of the recent storm in January of this year and issues relating to ash dieback, the Joint Committee Decided: (1) to note the Ayrshire Roads Alliance programmed works 2024/25; and (2) to otherwise note the contents of the report. 4. Improvement Action Plan. There was submitted a report (issued) of February 2025 by the Head of Roads - Ayrshire Roads Alliance advising on the management of the Improvement Action Plan by the Ayrshire Roads Alliance. Following discussion regarding Active Travel Funding, the Joint Committee Decided: (1) to note the Improvement Action Plan, as presented in this report; (2) to note the Improvement Action Plan, as presented in this report for Fleet Management (East Ayrshire only); (3) to agree to continue to receive updates on progress; and (4) to otherwise note the content of the report. 10
Page 11
3 5. Performance Scorecard. There was submitted a report (issued) of February 2025 by the Head of Roads - Ayrshire Roads Alliance regarding the progress made to date against the Performance Scorecard. Having heard the Head of Roads, Ayrshire Roads Alliance advise of amendments to the figures for East Ayrshire Council for 2022/24 and following a question from a Member, it was agreed that she would provide the Members of the Panel with details on the success of the portal provided for the public to report potholes. Having heard a Member of Joint Committee, it was agreed the Head of Roads, Ayrshire Roads Alliance would revisit the average set by themselves for the number of Priority 1 Repair Lines issued for East Ayrshire Council, as APSE’s average was 91.20%. The Joint Committee Decided: (1) to note the performance scorecard presented in the report; (2) to continue to receive the performance scorecard updates; and (3) to otherwise note the content of the report. 6. Risk Report and Register. There was submitted a report (issued) of February 2025 by the Head of Roads - Ayrshire Roads Alliance advising on the management of risk associated with the Ayrshire Roads Alliance. The Joint Committee Decided: (1) to note the risk register, as presented in the report; (2) to agree to continue to receive updates on progress; and (3) to otherwise note the contents of the report. The meeting ended at 10.50 a.m. 11
Page 12
12
Page 13
1 South Ayrshire Council Report by the Chief Governance Officer to Ayrshire Shared Services Joint Committee of 6 June 2025 Subject: Ayrshire Civil Contingencies Team 1. Purpose 1.1 The purpose of this report is to advise the Joint Committee on progress made against the current Ayrshire Civil Contingencies Team (ACCT) Service Plan for 2025/2026 (Appendix 1) and draw attention to any other work currently being undertaken or developed by the team. 2. Recommendation It is recommended that the Joint Committee: 2.1 Approve the progress made against the work plan for 2025/2026 3. Background 3.1 The ACCT has provided civil contingencies services on behalf of the three Ayrshire Councils since it was established in 2008. 3.2 The Team has a responsibility to ensure the provision of the following key requirements on behalf of the North, South and East Ayrshire Councils; • Operation of an on-call service to provide 24/7 response for Civil Emergencies as the Duty Officer(s) on behalf of any of the affected Councils. • Preparation of a consistent Civil Contingencies Response and Recovery Plan for approval and implementation by each of the 3 Councils. • Maintenance of an accurate and up to date Emergency Contact Directory for each of the 3 Councils. • Development and delivery of training programmes to ensure key staff within each Council know and understand their emergency roles and are prepared to respond to major incidents and civil emergencies. • Preparation and maintenance of Contingency Plans for specific sites, which are also tested on a multi-agency basis at 3 yearly intervals. • Maintenance of a range of plans to cover the response to emergencies of non- site specific risk. 3.3 This work is routinely monitored and evaluated by a Steering Group comprising the Head of Service from each Council with the responsibility for Civil Contingencies. Agenda Item 3 13
Page 14
2 4. Progress against our Service Plan. 4.1 Whilst the team reported a full complement of 3.5 at the December 2024 meeting, this was since been reduced to 3 since January 2025 (due to secondment) and again to two from April as there is currently one member of the team off sick and not expected back until mid-July at the earliest. This has had some impact on our progression of our workplan but not significantly so. 4.2 There has been continued focus since 2024 on internal training for those who will be required to assume the roles of Council Incident Officers and Council Incident Coordinators in the event of a major incident within any of the 3 Council areas. We are now about to do the second sessions for the year across the 3 councils where we will be focussing of Recovery and what it is. For the next session few sessions we are planning to do specific team sessions where we can look at incidents which will not have a full council impact, for example, the recent fire at Dalmilling which only affected a few services, for example, Housing and Building Standards. At the training in late May we were given some scenarios which senior officers would like to do as part of a smaller group within their own teams. We are also planning to have training for Survivor Reception Centres and Family and Friends Centres as part of our Care for People response; as recently the HSCPs agreed that they had the staff with the skills to assist Police Scotland in staffing these centres in advance of them arriving. 4.3 The ‘lunchtime learning’ initiative continues, which includes short, focused sessions for relevant Officers covering an overview of a recent incident by the multi-agency officers involved; the issues which arose and how these were resolved through the incident debrief. 4.4 The Emergency Contact Directories for the 3 Councils are currently being updated and will be issued for June 2025. These documents contain the contact details for all personnel who may need to be contacted to respond to a major emergency. 4.5 You may recall from the last report that we have Fail to Sail plans for both Arran and Cumbrae however additional work was required for consideration of looking after young people who were travelling alone. This has now been resolved and a solution has been found using the Arran Outdoor Centre. Additionally, we have carried out two training sessions for community volunteers to assist in the Care for People response on Arran and we now have six volunteers who have agreed to assist if required. ACCT led on the exercise planning for the multi-agency exercise which was held on 24 April and attended by over 50 responders and publicised in the Arran Banner. This exercise was considered very useful by those participating. 4.6 The work to prepare for a Power Resilience emergency continues within the three Local Authorities and all Council services are required to consider and plan for alternative models of service delivery during this type of incident. An alternative solution is still being sought for resilient communications as Starlink has been paused. 4.7 The 3 yearly review of a number of External Plans continues. The team is currently leading on the multi agency exercise and plan review for two COMAH sites, DM Beith Munitions and Chemring Energetics in Stevenston which is limited live play. Live play exercises take much more time and effort to plan and this will be taking place in the autumn of 2025. We have also updated some Multi Agency Incident Response Guides for Grissan in Girvan and for Barony in Irvine and Auchinleck. 14
Page 15
3 4.8 As well as the Arran exercise on 24 April, we also had an exercise for Kilmarnock FC which was also attended by Ayr United FC and gave both clubs an opportunity to test their plans during exercise scenarios. Ayr United now also have a Multi Agency Incident Response Guide plan for the stadium for the first time. 4.9 The team has significant involvement in the Council and multi agency preparation for the Ayrshow in September. The planned exercise for community events before the summer has not been able to be arranged and will be rescheduled for next year but we still hope to have an event for firework display organisers to ensure that they are aware of their legislative and health and safety responsibilities in hosting this type of event. 4.10 The ACCT has assisted in coordinating the response to a number of incidents and was highly involved in the response to the Red Weather warning on 24 January by coordinating the multi agency partners in advance of this and throughout the following weekend and into the next week. The debrief of this has been completed and the actions arising from it is being progressed by the Ayrshire Local Resilience Partnership’s Training Exercising and Learning subgroup which we attend. ACCT had involvement in the Battery Recycling Centre fire in Kilwinning on 9 April 2025 and are pleased to report that any learning from the previous incident was used and the response to the Care for People element was much smoother with the partners immediately establishing a Care for People group and using the agenda which was an action arising from the previous incident. 4.11 The team have not managed to progress the Battery Energy Storage Sites (BESS) Multi Agency Incident Response Guide due to our initial visit to the site in Lanarkshire being scheduled for the day of the battery recycling centre fire and the partners having to cancel but this has been rescheduled to 17 June when it is hoped it will proceed. Officers will, after this, be able to start developing a skeleton plan which they can use for all the sites across Ayrshire. 4.12 It is proposed that the Joint Committee notes and approves the work to date which is also reflected in the ACCT Service Plan at Appendix 1 and approves the workplan. 5. Legal and Procurement Implications 5.1 The recommendations in this report are consistent with legal requirements. 5.2 There are no procurement implications arising from this report. 6. Financial Implications 6.1 Not applicable. 7. Human Resources Implications 7.1 Not applicable. 8. Risk 8.1 Risk Implications of Adopting the Recommendations 15
Page 16
4 8.1.1 There are no risks associated with adopting the recommendations. 8.2 Risk Implications of Rejecting the Recommendations 8.2.1 Rejecting the recommendations may give rise to external criticism, breach of statute or legal challenge. 9. Equalities 9.1 The proposals in this report allow scrutiny of performance. The report does not involve proposals for policies, strategies, procedures, processes, financial decisions and activities (including service delivery), both new and at review, that affect the Council’s communities and employees, therefore an equality impact assessment is not required. Any specific island issues are considered in the report. 10. Sustainable Development Implications 10.1 Considering Strategic Environmental Assessment (SEA) - This report does not propose or seek approval for a plan, policy, programme or strategy or document otherwise described which could be considered to constitute a plan, programme, policy or strategy. 11. Options Appraisal 11.1 An options appraisal has not been carried out in relation to the subject matter of this report. 12. Link to Council Plan 12.1 The matters referred to in this report contribute to the delivery of all Council strategic objectives. 13. Results of Consultation 13.1 There has been no public consultation on the contents of this report. Person to Contact Lesley Jeffery – Civil Contingencies Coordinator, ACCT. Catriona Caves, Head of Service, South Ayrshire Council. River Terrace, Ayr Phone 01292 616289 E-mail: Lesley.jeffery@south-ayrshire.gov.uk or catriona.caves@south-ayrshire.gov.uk Date: 23 May 2025 16
Page 17
5 Ayrshire Civil Contingencies Team – Service Plan (2025/26) - Appendix 1 17
Page 18
6 Introduction 1.1 The Ayrshire Civil Contingencies Service Plan covers the period 2025/2026 and sets out what we intend to achieve over the next year based on the resources available to us. 1.2 Effective Contingency Planning is crucial to the achievement of the combined objectives of North, South and East Ayrshire Councils and the success of the strategic operation and delivery of all Council Services. The Ayrshire Civil Contingencies Team (ACCT) is responsible for developing and delivering a work plan that ensures compliance in respect of statutory obligations and endeavours to support all Council services embed robust contingency planning arrangements. The team will support the 3 Councils and relevant multi-agency partners to ensure that response and recovery in the event of adverse incidents is efficient and carefully planned. 1.3 Actions have been formulated and form the basis of the ACCT Work Plan. This is reported on and scrutinised quarterly by the Ayrshire Civil Contingencies Steering Group comprising of the Head of Service from each Council with the responsibility for Civil Contingencies. The 3 Ayrshire Council Shared Service Joint Committee has a remit to approve the plan and/or progress made on a 6 monthly basis. We have agreed challenging targets for the team in order to continuously improve the way we work and to take account of the statutory obligations imposed on all 3 Councils as Category 1 responders in line with Civil Contingencies legislation. 1.4 By planning and monitoring our progress for 2025-2026 we aim not only to contribute to the achievement of the strategic objectives of the 3 Ayrshire Councils but also support our colleagues within Health and Social Care, NHS Ayrshire and Arran, the Emergency Services and a wide range of multi- agency responders. These partners form the core membership of the Ayrshire Local Resilience Partnership (ALRP). 2 Profile 2.1 The Ayrshire Civil Contingencies Team has a responsibility to ensure the provision of the following key requirements on behalf of the 3 Councils; • Operation of an on-call service to provide 24/7 response for Civil Emergencies as the Duty Officer(s) on behalf of any of the affected Councils. • Preparation of a consistent Civil Contingencies Response and Recovery Plan for approval and implementation by each of the 3 Councils. • Maintenance of an accurate and up to date Emergency Contact Directory for each of the 3 Councils. • Development and delivery of training programmes to ensure key staff within each Council know and understand their emergency roles and are prepared to respond to major incidents and civil emergencies. • Preparation and maintenance of Contingency Plans for specific sites, which are also tested on a multi-agency basis at 3 yearly intervals. • Maintenance of a range of plans to cover the response to emergencies of non-site specific risk. 2.2 To date the service is working within an overall net revenue budget for the team of £164,270 (2024-2025). It is delivered utilising a workforce of 3.5 FTE, however long-term absence has been impacting staffing provision since August 2022; firstly with the ACCT Coordinator who was off long term until the appointment of Lesley Jeffery in the Coordinator role in April 2024 and the appointment of the Officer role in July 2024 and we currently have an officer who has been on sick leave since mid April . Please note that we are currently reduced to 3FTE staff. 2.3 The income for the team will be substantially reduced going forward as there is no longer as much work required for Hunterston B planning now that the site is defueled. The team has agreed to develop a MAIRG (Multi Agency Incident Response Guide) for the site and for Hunterston A now that it can no longer be included in Hunterston B planning but this will be at 18
Page 19
7 a significantly reduced cost (if any) as we can only charge for exercise planning and plan review. 3 How are we doing? 3.1 Demanding performance targets are set through the Performance Development and Review (PDR) process. This helps us embed a culture of improvement within the team and aims to ensure the achievement of outcomes within the Service Plan. These are further articulated through team meetings where assigned activities are monitored and assessed. Prioritising workloads and establishing clear deadlines are key features on the allocation of tasks. 3.2 The Team’s performance is tracked and measured using the South Ayrshire Council Performance Management System approach, and new initiatives progressed as the contingencies planning landscape evolves. The team is actively supported and encouraged to consider opportunities to introduce new and innovative ways of working. 3.3 There has been an investment in training for the team and officers have the opportunity to attend external events and participate in a range of external or multi-agency forums which help ensure knowledge of best practice in Civil Contingencies. We hope that this will continue. 3.4 Areas identified for improvement are being taken forward and these include more regular refresher training opportunities for key Council managers and the further development of online e-Learning training in Civil Contingencies to extend the reach and breadth of core skills across a wider range of participants within North, South and East Ayrshire Councils. 4. The challenges we face 4.1 These are outlined as follows: - • External An increase in adverse and concurrent incidents, emergency or weather events stretch existing resources in terms of ensuring that Civil Contingencies responses are well planned and tested. Additional high-profile events, which rely on Council support also place considerable pressure on available time and expertise. Legislative change or amendment to government policy will also impact workloads. • Internal Conflicting priorities and resourcing pressures across a number of service areas can expose gaps in terms of demonstrating a fully corporate approach to the implementation of well embedded Contingency Planning. There can often be challenges in terms of persuading services of the business benefits in preparing and testing contingency plans. 5. Detailed Service Plan 5.1 The strategic outcomes for all 3 Councils are underpinned by having robust processes for risk management and resilience. How we intend to contribute to the successful achievement of the 3 Ayrshires’ objectives is set out in the detail in the ACCT Service Plan on the following pages. 6. Governance 6.1 The progress made by the ACCT is analysed on a quarterly basis by the 3 Council Civil Contingencies Steering Group. The Service Plan will be developed on an annual basis and subject to approval and scrutiny by the Shared Service Joint Committee. Plans, Procedures and Guidelines It is important to note that by its very nature Civil Contingencies work activity is often reactive and the team endeavour to respond to events and circumstances as they arise. The Councils’ Civil Contingencies Response and Recovery Plans are deliberately generic and provide a framework which allows for speedy response to emergencies as they arise. The Service Plan will therefore be regularly updated as and when required. 19
Page 20
8 Copies of the ACCT and other resilience documents are hosted on each Council’s Resilience Direct page and on their shared drive system - access is limited to those who have a key role responding to an emergency - the links are noted below. South Ayrshire - ACCT on Sharepoint East Ayrshire - ACCT on Shared Drive North Ayrshire - on Resilience Direct Update Prepared – 23 May 2025 20
Page 21
9 APPENDIX 1 Ayrshire Civil Contingencies Team - Work Plan for April 2025 to March 2026 The following tables outline key contingencies plans, training and exercises for the Civil Contingencies Team. It includes work activity ongoing or completed within 2024 and further actions for 2025-2026. The ACCT is either leading on these or providing support to other agencies on their development. It also includes reference to Civil Contingencies sub-groups which may be contributed to by ACCT. Internal Plans / Training and Exercises led by ACCT Target Date for next review Civil Contingencies Response & Recovery - SAC (Review) S March 2025 June 2025 Civil Contingencies Response & Recovery – NAC (Review) N March 2025 June 2025 Civil Contingencies Response & Recovery – EAC (Review) E March 2025 June 2025 Local Incident Room Guidelines – SAC (Exercise) S Ongoing COMPLETE Major Accident Hazard Gas Pipelines - Ayrshire Plan (Review and Exercise) N S E December 2023 (D) August 2025 Care for People – Emergency Support Centres Guidelines (Review & Exercise) N S E ongoing Black Start and Power Resilience Recovery (Councils) N S E ongoing Emergency Contact Directories (biannual updates June and December) N S E June 2025 Pandemic Influenza Plan N S E June 2025 Incident Management Training – 3 sessions per year December 2025 Note: • South Ayrshire Pandemic Influenza plan is complete and has been shared with BC colleagues in North and East for their view • Incident Management Training has been arranged for all three councils for 3 sessions each in 2025. Internal Plans / Training and Exercises led by ACCT – completed for 24/25 Mobile Telephone Privileged Access System (MTPAS) N S E December 2025 eLearning package for Community Support Centres / Care for People Awareness N S E December 2025 eLearning package for Civil Contingencies Awareness N S E December 2025 eLearning Civil Contingencies package for Elected Members (Develop) N S E December 2025 Former Station Hotel, Ayr - Major Incident Response Guide (MAIRG) S This plan has been deleted as it is no longer required June 2025 Fuel Disruption Plan - Fleet Management N S E December 2025 Local Incident Room Guidelines - SAC S (and review of East Ayrshire) June 2025 August 2025 Shoreline Response Plan (Develop) N S tbc The above Plans / Training will be reviewed again prior to financial year end 2025/26. Target dates have been amended in May 2025 via the Ayrshire Shared Service Panel report. Any additional work activity identified will also be included within the report. External Plans / Training and Exercises led by ACCT Target Date for completion Defence Munitions Beith External Contingency Plan (Review & Exercise) N 2026 Hunterston B Offsite Contingency Plan (Review and Exercise) N (revised plan requested by Office for Nuclear Regulation) Reviewed January 2025 Hunterston B Offsite Contingency Plan (Redacted Version) N (revised plan requested by Office for Nuclear Regulation) Completed February 2024 DSM (Dutch State Mining) Nutritional Products Contingency Plan (Review & Exercise) N August 2026 Chivas Brothers – Balgray and Willowyard (Review & Exercise) N March 2027 Chemring, Stevenston External Contingency Plan (Review & Exercise) N November 2025 Spaceport COMAH Plan (prepared in conjunction with identified partner) S On hold Wm Grants External Contingency Plan (Review & Exercise) S November 2027 Avian Flu Carcass Disposal Plan December 2025 Arran Fail to Sail Plan (N) April 2025 Arran Care for People Response (N) April 2025 Cumbrae Fail to Sail Plan (N) Complete Review 2027 Hunterston B Flask Removal Plan (N) Complete Multi Agency Response Guide for Grissan, Girvan (S) Complete Review 2027 Care for People Review (All) March 2025 August 2025 21
Page 22
10 Learning from Incidents Training sessions (new initiative for 2023) (All) Ongoing Community Events Tabletop Exercise (All) (NEW) – rescheduled to 2026 May 2025 May 2026 Community Fireworks Tabletop Exercise (All) (NEW) August 2025 Note: • Care for People review is ongoing but is taking longer than expected. External Plans / Training and Exercises - Working with Multi Agency Partners Lead Target Date for completion Hunterston B – Training and Exercising Programme N EDF Ongoing Black Start and Power Resilience Recovery (Multi Agency) MA ALRP Ongoing Radiation Monitoring Unit Arrangements N (delayed – awaiting SG decisions) ALRP TBC WoSRRP Mass Fatalities Arrangements - (Review and Exercise) MA WoSRRP TBC by WoSRRP Marine Pollution Response Plan - Girvan Harbour (Biannual Notification Exercise, Review Plan & Table Top Ex Carrick) S MA ARA ongoing Animal Health MAIRGs (Review) MA EH&TS Complete Glasgow Prestwick Airport Multi Agency Contingency Plan S MA GPA Complete Review October 2027 Ayrshire Safer Shores Initiative Response Arrangements N S MA Police May 2025 ALRP Disruptive Weather Response Arrangements MA ALRP Complete Kilmarnock Football Club E MA Exercise is taking place on 7 March 2025 with Ayr United FC KFC October 2027 Kilmarnock Prison E MA Scottish Prison Service TBC Develop ALRP Generic Response Guide (for Initial Response) ACCT March 25 Develop ALRP Response Guide / Plan to Battery Energy Storage Site (BESS) Facilities ACCT / SFRS March 25 September 25 Participate in development of ALRP Response Guide to Foxgrove facility NHS December 2024 DELAYED Port Health Plan NEW NHS / SAC December 2025 Note: • Further discussions will take place on the required changes for Hunterston B as it moves out of REPPIR legislation in early 2025. • Foxgrove plan is delayed as it has not yet been handed over to NHS Supported Tasks - Participation at Sub Groups Lead Agency Update Community and Business Resilience Sub Group (developing and sharing best practice) MA WoSRRP Ongoing Training, Exercising and Learning Sub Group (developing and sharing best practice) MA WoSRRP Ongoing Warning and Informing the Public – Media Plans, Websites MA Councils Ongoing Ukraine Tactical ALRP Sub Group MA Councils Subsumed into other groups ALRP Power Resilience MA Councils Ongoing Provide Secretariat to Ayrshire Local Resilience Partnership (ALRP) MA ACCT Ongoing Community Resilience (provide advice and support to local community councils and resilience groups – ad hoc) MA ACCT Ongoing Colour coded abbreviations Work undertaken on behalf of North Ayrshire N Work undertaken on behalf of South Ayrshire S Work undertaken on behalf of East Ayrshire E Work undertaken on behalf of ALRP or other agencies MA (Multi Agency) Lesley Jeffery ACCT Coordinator 23 May 2025 22
Page 23
AYRSHIRE SHARED SERVICE JOINT COMMITTEE 6 June 2025 Report by the Head of Roads – Ayrshire Roads Alliance AYRSHIRE ROADS ALLIANCE SERVICE PLAN 2025/26 Purpose of report 1 The purpose of this Report is to seek the Joint Committee approval for the Ayrshire Roads Alliance Service Plan for 2025/26 Recommendations 2 It is recommended that the Joint Committee: i. Approves the Ayrshire Roads Alliance Service Plan for 2025/26 (Appendix 1) ii. Notes the confirmed finance budgets for 2025/26 iii. Notes the Performance Scorecard for 2024/25 (Appendix 2) iv. Requests that progress updates are provided to future meetings of the Joint Committee, v. Otherwise, notes the content of this Report. Background 3 The first Ayrshire Roads Alliance Service Plan for 2014/15 was approved by Joint Committee on 23 May 2014. As part of all Service Plans it was agreed that the draft Service Plan is approved prior to submission to both East Ayrshire Council and South Ayrshire Council. Main report/main issues 4. The service plan included in Appendix One provides detail on the current operating position of the Ayrshire Roads Alliance and sets out the vision, aims and objectives for the 2025/26 financial year. The activities to be undertaken in support of these objectives are as follows:- • the service ten year review; • the Performance Management Framework as approved and updated at every Joint Committee; • the Risk Register and Report which has established a method of effective management of risk to ensure service improvement through better service delivery; increased certainty and fewer surprises; more effective and Agenda Item 4 23
Page 24
efficient management of resources; reduced waste; and better management at all levels through improved decision-making; and • the Benefits Realisation Strategy and Plan which sets out how benefits will be tracked and controlled across the fully integrated Roads service and which was approved by the Joint Committee in on 1 May 2015. 4. The Service Plan reflects the settled position in terms of South Ayrshire Council and east Ayrshire Council budgets both approved on 27th February 2025 and describes the challenges and the targets for the service. 5. In addition to Revenue Budgets, the Ayrshire Roads Alliance receives budgets from other sources including capital, and grants from the Scottish Government, Strathclyde Partnership for Transport; and other organisations including both external to the Council and internal Council Departments. 6. The Ayrshire Roads Alliance has been in operation for just over eleven years, and has achieved a significant amount in that time. The new integrated operating model provides an excellent platform for service delivery and will continue to facilitate a number of continuous improvement initiatives. 7. Significant challenges lie ahead in terms of maintaining good performance, dealing with financial pressures and their impact on service delivery and delivering on the Benefits Realisation Strategy and Plan to ensure that all the revenue saving targets are met. The Benefits Realisation Strategy and Plan was approved by the Ayrshire Shared Services Joint Committee on 1 May 2015. 8. The Service Plan contains a change programme, which is complemented by the Business Realisation Strategy and Plan. This has been designed to enable the Ayrshire Roads Alliance to achieve the objectives of the detailed business case set out in June 2013. Implications Implications Yes No Paragraph number in report 1. Policy/Strategic Planning X 9 & 10 2. Governance X 11 3. Human Resources X 12 4. Equality and Fairer Scotland Duty X 13 & 14 5. Financial X 15 6. Risk X 16 7. Community Wealth Building X 17 8. Net Zero X 18 24
Page 25
Policy/strategic planning implications 9. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire and the wider road network; improve community safety; improve road safety; improve the infrastructure and help reduce road accidents. 10. The matters referred to in this report contribute to Priority 1 of South Ayrshire Council Plan: Spaces and Places / Moving around and the environment – “Everyone can access streets, places and spaces that make a positive contribution to wellbeing, are well connected, well designed and maintained” Governance Implications 11. The work of the Ayrshire Roads Alliance is undertaken in accordance with relevant legislation. Humans resources Implications 12. The Service Plan has no direct impact on human resources. However, as the Improvement Action Plan work develops, and reviews are completed, it is expected that some impact on human resources will arise. Equality impact and Fairer Scotland duty implications 13. The proposals in this report allow scrutiny of performance (Ayrshire Roads Alliance 2024/2025 Performance Report). The report does not involve proposals for policies, strategies, procedures, processes, financial decisions and activities (including service delivery), both new and at review, that affect the Council’s communities and employees, therefore an Integrated Impact Assessment is not required. 14. In relation to the Ayrshire Roads Alliance 2025/2026 Service plan, this is a combination of both operational and strategic priorities and the equality impact assessment paperwork has been previously carried out as part of Cabinet papers and will be carried out in the future where appropriate. Financial implications 15. The Ayrshire Roads Alliance delivers the strategic and local services as stated in the Service Plan. The budget is provided by East Ayrshire Council, South Ayrshire Council, and other external organisations. Appropriate scrutiny arrangements are in place to manage these budgets Risk implications 16. The Risk Register assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. 25
Page 26
Community Wealth Building implications 17. The works programme provides economic levers to develop resilient, inclusive local economies with more local spend and fair employment, as well as ensuring that wealth is more locally owned and benefits local people Net zero implications 18. The Ayrshire Roads Alliance Service Plan supports and links to East Ayrshire Climate Strategy Themes Theme 2: Transport Theme 4: Natural Environment 26
Page 27
Appendices (if applicable) 1 The Ayrshire Roads Alliance Service Plan - 2025/26 2 Ayrshire Roads Alliance Performance Scorecard 2024/25 Background papers 1. Benefits Realisation Strategy and Plan – 1 May 2015 – Joint Committee Person to contact Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org Implementation Officer Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org 27
Page 28
1 Official Appendix 1 Service Plan 2025-2026 April 2025 A Partnership between East Ayrshire Council and South Ayrshire Council 28
Page 29
2 Official Table of Contents INTRODUCTION ............................................................................................................................................. 3 STRATEGIC CONTEXT ................................................................................................................................... 14 SERVICE PERFORMANCE FRAMEWORK....................................................................................................... 15 RISK, OPPORTUNITIES and CHALLENGES ..................................................................................................... 18 PROFILE OF SAVINGS AND COSTS OVER THE FIRST 10 YEARS ..................................................................... 22 AYRSHIRE ROADS ALLIANCE IMPROVEMENT ACTION PLAN 2023/24 ......................................................... 24 APPENDIX 1 – ORGANISATIONAL CHART .................................................................................................... 33 APPENDIX 2-STRATEGIC AND LOCAL DELIVERY SPLIT … .............................................................................. 34 29
Page 30
3 Official INTRODUCTION The Ayrshire Roads Alliance is a shared integrated roads and transportation service which provides the roads service for East Ayrshire Council and South Ayrshire Council. The Service is delivered with the overall objective of improving the road and transportation service in the East Ayrshire and South Ayrshire areas to move the Ayrshire Roads Alliance to a position that will deliver at least £8.634 million of savings by 2024. The Ayrshire Roads Alliance is governed by the Ayrshire Shared Service Joint Committee. The Joint Committee has responsibility for all shared Council services in Ayrshire. The Shared Services Minute of Agreement describes the functions of the Joint Committee as follows: • making decisions within the confines of the service budget, • developing and implementing a strategic policy framework, • co-ordinating, monitoring and reviewing service performance, • monitoring budget spend, • considering and approving an annual Service Plan. In addition, the "Joint Committee Arrangements for the Ayrshire Roads Alliance" document covers those issues that are specific to the Ayrshire Roads Alliance. The two Councils involved in the Ayrshire Roads Alliance have each appointed four Elected Members to the Joint Committee. Meetings take place as often as required to conduct business, but at least twice per year in line with the terms of the Minute of Agreement. The Alliance is responsible for all the roads and transportation activities listed in Appendix 2, split between strategic and local delivery, that are the responsibility of East Ayrshire Council and South Ayrshire Council. Both Authorities retain the role of Roads Authority under the Roads (Scotland) Act 1984 - Section 1. 30
Page 31
4 Official East Ayrshire Council - Strategic Issues The East Ayrshire Community Plan is the sovereign and overarching planning document for the East Ayrshire area, providing the strategic policy framework for the delivery of public services by all local Partners. The Plan is the Council’s Corporate Plan and covers the 15 years from 2015 to 2030. The Vision contained within the Community Plan is shared by all Partners and states that: “East Ayrshire is a place with strong, safe, vibrant communities where everyone has a good quality of life and access to opportunities, choices and high quality services which are sustainable, accessible and meet people’s needs.” The Community Plan is implemented through three thematic Delivery Plans - Economy and Skills, Safer Communities and Wellbeing. The Plan is also implemented through the day to day work carried out by services across the Council. East Ayrshire Council Strategic Plan 2022-2027 This plan sets out our priorities for the communities of East Ayrshire over the next five years and describes the context in which our services will work collaboratively with each other, our communities and our partners to drive forward the actions needed to achieve our aims. This will include prioritising the resources that are entrusted to us and continuing to find new and innovative ways of working, to ensure the delivery of services that are affordable, sustainable and which best meet the needs of those we serve. The Plan recognises the strengths and assets that exist within East Ayrshire and highlights the ambitions we have for our communities. However, it is written against a backdrop of what are unprecedented challenges for both our Council and for those we serve. These challenges include: • Rising inflation and increases in the cost of living • Increased demand for services • Restrictions in funding • Pandemic Recovery and Renewal • Public Sector Reform • The impact of EU Exit The Strategic Plan priorities take account of the communities we serve, including local needs, circumstances and aspirations; the current internal and external context in which the Council operates; national and local drivers for change, including risks, challenges and opportunities; governance arrangements; programme management and performance measurement. Our priorities build on the work of our previous two Transformation Strategies and our Covid-19 Recovery and Renewal Dynamic Action Plan. It is important to recognise that there are commonalities and interdependencies across and between our priorities. 31
Page 32
5 Official • Building a Fairer Economy • Tackling Poverty and Inequality • Improving Community Wellbeing • Supporting Children and Young People • Delivering a Clean, Green East Ayrshire • Ensuring Financial Sustainability and Resilience Service Improvement Plans are an essential element of the Council’s performance management and improvement framework. They set out the key issues for delivering services in support of the Community Plan Vision and priorities, provide a focus on performance improvement aligned to the Single Outcome Agreement and describe the service specific risks that may impact on the delivery of the Service. The diagram below provides a graphic representation of the Council’s Policy Planning Framework and shows the strategic context within which the Service Improvement Plans sit. In addition it shows the wider Performance Management and Improvement Framework which the Council has adopted to ensure the rigorous scrutiny of performance and drive service improvement across the Council. 32
Page 33
6 Official South Ayrshire Council - Strategic Issues The Council Plan 2023-2028 sets out the Council’s vision for the next five years, with a focus on “Our Pupose”,Our Vision”,”Our Values”. The Plan details the high-level objectives and outcomes to be achieved by 2028. The Council’s priorities and outcomes place an emphasis on the connection between our places and the wellbeing of our communities and environment. The place-based approach recognises that every area has a different blend of physical, social, and economic characteristics that influence each other and aims to address complex problems that no service alone can solve. The priorities provide a common framework, aimed at promoting a shared understanding that encourages services and partners to work collaboratively to achieve improved outcomes and wellbeing for our communities. • Priority One Spaces and Places • Priority Two Live, Work, Learn • Priority Three Civic and Community Pride The Ayrshire Regional Growth Deal The three Ayrshire Councils have worked in partnership with other agencies, communities and businesses to secure the first Regional Growth Deal in Scotland. This will see £251.5 million of investment in key assets and key sectors across Ayrshire, underpinned by an ambition to facilitate economic growth across the region. The projects within the Growth Deal offer the best opportunity to attract private sector investment into Ayrshire and to transform the area. It is considered that the various interventions in the Growth Deal will unlock £300 million of private investment and deliver around 7,000 new jobs across a wide range of sectors. There are currently no transport projects within the Ayrshire Growth Deal proposed for East Ayrshire Council however the Ayrshire Roads Alliance recognise the strategic importance of Bellfield Interchange and will continue to work with colleagues to secure the improvements required. South Ayrshire Cabinet approved the ARA recommendation to discard the historic 3 phased roads enabling projects associated with the Ayrshire Growth Deal (AGD) at the cabinet meeting of 29th August 2023. A STAG (Scottish Transport Appraisal Guidance) compliant process has been carried out to assess the roads enabling infrastructure requirements to allow the Ayrshire Growth Deal development to progress. The outcomes of the STAG will ensure that the most suitable solution is developed and that the AGD Roads project can progress to Outline Business Case (OBC) and subsequently Full Business Case (FBC). By carrying out extensive modelling of the existing road network around Glasgow Prestwick Airport/Ayrshire Growth Deal cluster and building on the LDP2 no net detriment approach to the road network the Ayrshire Roads Alliance was able to stress-test the road network and identify the following improvements which will reduce peak congestion, build capacity into the network to facilitate future growth, improve road safety and journey time reliability :– 33
Page 34
7 Official 1.1 – Sandyford Toll Roundabout capacity improvements 1.2 – Dutch House Roundabout capacity improvements 1.3 – Monktonhead Roundabout capacity improvements 1.4 – A79/Station Road Roundabout capacity improvements 1.5 – Shawfarm Road Roundabout capacity improvements 1.6 – Shaw Road/Shawfarm Road junction re-alignment/improvements 1.7 – Active Travel links from existing network to AGD Commercial Build 1.8 – Public Transport Infrastructure improvements Points 1.7 & 1.8 compliment the project currently being progressed under the de- carbonisation of the road network being developed by the Ayrshire Roads Alliance and funded by the successful Levelling Up Fund round 3 award. At this stage no costs have been associated to each of the mitigation measures above with a high-level costing exercise undertaken as part of the OBC process. It is envisaged that the available funding from the AGD Roads Enabling project will not be sufficient to implement all of the above measures, should this be the case the projects will be ranked by a benefit to cost ratio and a report submitted to Cabinet for further approval. A Case for Change has been submitted to Scottish & UK Governments seeking approval of the changes noted above,ASTAC and the Prestwick Proposition, the Ayrshire Roads Alliance will assist in the delivery of all of the Road Schemes and Prestwick Proposition projects for South Ayrshire Council. STPR2 Ayrshire’s key transport routes (road, rail, sea and air) are critical for businesses to enable goods to get to market, our communities to employment and for training opportunities. A number of key route improvements have been identified. The new Strategic Transport Projects Review was published in December 2022 and included all modes of travel including active travel and public transport. In addition, this work will develop transport projects outputs at a national, regional and local level. Due to Covid-19, Transport Scotland restructured the STPR2 into two phases. Phase 1 focussed on the short-term (up to 5 years) with a view to identifying interventions which can be accelerated to support a green economic recovery from Covid-19, and also those which embed, support and extend any increase in travel by sustainable travel modes, including positive behaviour change seen during the pandemic. Phase 2 completed the review and the report was published in December 2022, giving Scottish Ministers a programme of potential transport investment opportunities for the period 2022-2042. STPR2 makes 45 recommendations that focus investment on sustainable transport options. Of those recommendations 28 provide benefits for individuals, families, communities and businesses across most parts of Scotland. 34
Page 35
8 Official Of the 45 recommendations the following have a particular benefit to the Ayrshire and Arran Region: • Supporting Integrated Journeys at Ferry Terminals • Ferry Vessel Renewal and Replacement and Progressive Decarbonisation • Investment in Port Infrastructure to Support Vessel Renewal and Replacement and Progressive Decarbonisation • Rail Freight Terminals and Facilities With recommendation 40 being Specific to the Ayrshire and Arran Region: • Access to Stranraer and the Ports at Cairnryan Levelling Up Fund South Ayrshire Council successfully secured £20million of funding from the Leveling Up Fund (LUF) round 3, £16million of this funding will be utilised for the redevelopment of Burns Statue Square with the remaining £4million allocated to Active Travel. East Ayrshire Council were unsuccessful in securing funding in round 3 to improve the Bellfield Interchange. Burns Statue Square is a key initiative emerging from the Town Centre Framework, it is a priority project to support placemaking and make the town a more successful place to live, work, visit and enjoy. The project’s purpose is to reshape the southern entrance to the town centre as a new attractive and appealing gateway, involving rationalisation/ realignment of road carriageways to create opportunity for more useable, connected, pedestrian friendly, high quality public realm space and arrival point. The project seeks to connect town centre to a new transport interchange, involving a reconfigured rail station and potential co-location of the town’s bus station, support retention of the town’s major cinema and kick-start regeneration south of the town centre to form a vibrant new southern Gateway to the Town. The Ayrshire Roads Alliance intend to utilise the SCAPE Framework to direct appoint Balfour Beattie to deliver the project on a Design & Build basis due to the fixed budget and completion deadline of 31st March 2027. The Ayrshire Roads Alliance will construct a new Active Travel Route linking Dundonald to Barassie Station, £1.2million of LUF funding will be used to match-fund £2.8million of additional funding secured from the Active Travel Infrastructure Fund (ATIF). The remaining £2.8million of LUF funding will be allocated to improving the existing NCN7 from Prestwick to Barassie railway stations, these improvements will compliment further active travel routes which will be delivered as part of the Ayrshire Growth Deal. In addition a further application will be submitted to ATIF to further improve the NCN7 Prestwick to Barassie. 35
Page 36
9 Official Our Current Service Resources Table 1 – The Ayrshire Roads Alliance Assets (as at 31 March 2025) Asset Inventory Data as of 31st March 2025 Asset Type Units East Ayrshire Council South Ayrshire Council Totals Carriageway km 1,228 1,183 2,411 Footways & Footpaths km 1,028 945 1,973 Street Lighting Columns No. 21,457 20,488 41,945 Illuminated Signs & Bollards No. 1,425 1,296 2,721 Structures No. 618 371 989 Retaining Walls km 7 3 10 Length of Sea Defences km 0 24 24 Piers and Harbours No 0 1 1 Cattle Grids No. 11 34 45 Traffic Signals Zebra Crossings No. of Sets No. of Sets 99 27 92 0 191 27 Variable Message Signs No. 123 45 168 Vehicle Activated Signs No. 156 60 216 Real Time Passenger Information No. 67 50 117 Gullies No. 27,455 26,633 54,088 Grit Bins No. 760 296 1056 Weather Stations No. 3 1 4 EV Dual Chargers No 63 36 99 36
Page 37
10 Official Depots No 1 2 3 Staff, Property and Fleet The Ayrshire Roads Alliance has depots located at Gauchalland in Galston; Meadowhead in Coylton and Grangestone in Girvan. Offices are located in Kilmarnock, Ayr and at Girvan Harbour. We also have extensive vehicles, plant and equipment to allow our service to be delivered. There will be an ongoing need for property and accommodation across the area for the Ayrshire Roads Alliance; for vehicle and equipment storage; and maintenance and staff facilities. It is important that property and accommodation is safe, secure, fit for purpose, and strategically placed to minimise the time spent travelling from depot toworkplace to maintain the road asset, minimise the associated vehicle wear and tear, and emissions. From April 2014, the following actions have been taken in relation to property and accommodation: • Gauchalland Depot - Street lighting operations have moved from Munro Place in Kilmarnock to Galston. • The street lighting technical team was located at the Johnnie Walker Bond in Kilmarnock which provided a more centralised service. Following a further review this team is now located at Galston depot • The closure of the Underwood Depot in Cumnock saw staff re-located to the Gauchalland Depot in Galston. • All salt for the Ayrshire Roads Alliance previously stored in the Underwood Depot is now distributed from the Meadowhead Depot in Coylton. • A rationalisation of fleet across the Ayrshire Roads Alliance has taken place resulting in a reduction in cost. Further office developments include staff transferring from the Johnnie Walker Bond to the Opera House in Kilmarnock and from Burns House to Wellington Square and Town Hall in Ayr which was restricted due to COVID guidance. Staff have now returned to the Opera House Kilmarnock on a rota based model with posts designated as fixed, flexible and mobile. Staff returned to County Buildings and Ayr Town Hall in June 2022 on a rota hybrid model and in 2024 there was a move of all ARA staff except for Parking Attendants from Ayr Town Hall to County Buildings. Depots at Galston, Ayr and Girvan are fully operational with improvements planned for the Ayr and Girvan Depots this financial year. Our key messages from this work include: The Ayrshire Roads Alliance completed an organisational review which delivers the current management structure which has generated £326,000 of revenue savings per year. This will contribute £2.242 million towards the Business Case savings target of 37
Page 38
11 Official £8.634 million. The Joint Committee agreed to this review on 1 April 2016, and the work was completed during 2017/18. In accordance with good management practice the Alliance continued to review staff provision, and completed the service re-design during 2021/22 with management actions realising a saving of £190,000, parking £86,000 and £293,000 in South Ayrshire. The Ayrshire Roads Alliance completed a depot review which has resulted in £404,362 of revenue savings by 2024. This included the closure of the Underwood Depot with staff transferring to Gauchalland Depot; and the Munro Place Street Lighting Depot with all street lighting staff now being based in Gauchalland. In accordance with good management practice the Alliance will continue to review depot and accommodation provision. The Ayrshire Roads Alliance has completed the fleet review which has resulted in £1,350,699 of revenue savings by 2024. In accordance with good management practice the Alliance will continue to review fleet and plant provision. An Organisational Chart is shown in Appendix 2. Budgets The Ayrshire Roads Alliance delivers the strategic and local services as stated in this Service Plan and listed in Appendix 2. The budget to deliver these services is provided from East Ayrshire Council, South Ayrshire Council, and other external organisations. Budgets for 2025/26 are confirmed and this is reflected in Tables 1 and 2. Table 1 - Budgets 2025/26 Council Revenue Non - Revenue Total (£m) East Ayrshire Council £6.712m £11.963m (Confirmed) £17.003m (Potential) £18.675m (Confirmed) £23.715m (Potential) South Ayrshire Council £7.011m £25.212m (Confirmed) £37.534m (Potential) £32.223m (Confirmed) £44.545m (Potential) Total £13.723m £37.175m (Confirmed) £54.537m (Potential) £50.898m (Confirmed) £68.260m (Potential) 38
Page 39
12 Official Table 2 provides the current non-revenue budgets for 2025/26 Table 2- Non-Revenue Budgets Funding Source Type/Level of Funding Annual Budget 2025/26 East Ayrshire Council Carriageway Footway Street Lighting. Traffic, Transportation & Road Safety. Bridges & Culvert (inc Road Slips) Car Parks inc Multi-Storey demolition School Streets Fleet £2.305m £0.150m £0.215m £0.330m £3.500m £0.820m £0.050m £0.600m Current approved budget £7.970m at Cabinet meeting of 12 March 2025. Scottish Government Active Travel Tier 1 Road Safety Improvement Fund. Active Travel – Tier 2 People & Place Behavioural Change Electric Vehicle Infrastructure Fund (EAC Lead Authority) £0.758 £0.270 (TBC) £4.500m (TBC) £0.039m £2.800m Strathclyde Partnership for Transport General bus infrastructure £0.270m TBC Scottish Timber Transport Group Projects No funding awarded for 25/26 Developer Contributions Rural route action plans £0.396m Funding Source Type/Level of Funding Annual Budget 2025/26 South Ayrshire Council Roads Improvement Plan Street Lighting Bridge Works Victoria Bridge Millennium&Craigholm Bridges C12 Dunure Slope Stabilisation Vehicle Restraint barriers Cattle Grid Renewal Girvan Harbour Jetty Repairs £1.581m £0.150m £0.600m £0.281m £0.145m £0.130m £0.073m £0.033m £0.504m £4.436m (Confirmed at Cabinet meeting on 29 April 2025) 39
Page 40
13 Official Local Flood Risk Plan Ayr Depot Climate Change EV Charging infrastructure £0.153m £0.250m £0.255m £0.281m Scottish Government Levelling Up Fund Round 3: • Dundonald to Barassie • Prestwick to Barassie • Burns Statue Square Active Travel Tier 1 Road Safety Improvement Plan Active Travel Tier 2 People & Place - Behavioural Change Electric Vehicle Infrastructure Fund (Pan Ayrshire funding) £ 1.200m £ 2.800m £16.000m £ 0.737 £0.270 (TBC) £8.505m (TBC) £0.039m Budget indicated in EAC above. Strathclyde Partnership for Transport General bus infrastructure £0.100m (TBC) Sustrans Projects £3.447m (TBC) Scottish Timber Transport Group Projects No funding awarded for 2025/26 40
Page 41
14 Official STRATEGIC CONTEXT EAST AYRSHIRE COUNCIL The Community Plan 2015 - 2030 includes a Safer Communities Delivery Plan, which sets out the key actions to be undertaken and also measures progress. The Delivery Plan contains three distinct strategic priorities, all of which will be influenced by the activities undertaken by the Ayrshire Roads Alliance. These are: • Make East Ayrshire a safe, secure and attractive place to live, work and visit. • Improve community safety in neighbourhoods and homes and protect and support our most vulnerable individuals and families. • Promote our vibrant communities by encouraging active and responsible citizenship. Single Outcome Agreement (SOA) The SOA was reviewed and developed as a key element of the comprehensive review of the Community Plan to ensure alignment with strategic priorities and high level local outcomes. There are a number of National Outcomes which are supported by the activities undertaken by the Ayrshire Roads Alliance. The Community Planning Partnership receives an annual report in September each year at which they are advised of progress against the local outcomes previously agreed. SOUTH AYRSHIRE COUNCIL – The Local Outcomes Improvement Plan and Local Place Plans were introduced in 2017. The plan focuses on two strategic themes which emerged from the development process. • Closing the poverty-related outcomes gap for children and young people in South Ayrshire • Supporting older people to live in good health The Plan is supported by a partnership wide focus on four priority areas • Improving outcomes for looked after children and care leavers • Providing support for young people who are carers • Reducing social isolation and loneliness • Support for people living with dementia and their carers There will be an effort to improve outcomes for children and older people particularly in the Ayr North and Girvan Glendoune areas, and to identify transferable good practice to be used to support outcomes improvement in other parts of South Ayrshire. The work on progressing this work is taking place within the auspices of the Integrated Children’s Services Strategic Delivery Partnerships and the Health and Social Care Partnership and this is supported by appropriate partnership work. 41
Page 42
15 Official SERVICE PERFORMANCE FRAMEWORK PERFORMANCE AND BENCHMARKING The Councils’ performance management frameworks operate on a number of levels providing detail on strategic priorities, operational priorities and day to day management information. Within the Ayrshire Roads Alliance, the approach is fully integrated and aligned with the corporate frameworks. • Strategic (Community Plan and Single Outcome Agreement; and Local Outcomes Improvement Plan) • Operational Priorities (Council performance indicators) • Management information (operational statistics, corporate measures of performance) Strategic Issues East Ayrshire Community Plan 2015-30. The Community Plan includes three Delivery Plans, which set out the key actions to be undertaken and measures to progress against them. The Delivery Plans contains distinct strategic priorities, which will be influenced by the activities undertaken by the Ayrshire Roads Alliance Service. Single Outcome Agreement. The single outcome agreement has been reviewed and developed as a key element of the comprehensive review of the Community Plan in 2014/15 to ensure alignment with strategic priorities and high level local outcomes. Operational Issues Council Performance Indicators. The Ayrshire Roads Alliance reports on a number of performance indicators through an electronic Performance Management System. A management framework has been developed, which has been approved by the Joint Committee. The data includes both contextual and performance information thereby allowing statutory returns to be made facilitate benchmarking provide each Council and the Joint Committee with the information they require to monitor performance. A performance scorecard is produced as an integral part of the Ayrshire Roads Alliance which is reviewed at the monthly Ayrshire Roads Alliance Management Team meetings and reported to every Joint Committee. This scorecard is used to: • monitor the progress in meeting the Ayrshire Roads Alliance’s objectives; • help managers to have performance-related conversations with staff; • identify any problem areas that need addressed. 42
Page 43
16 Official Performance Management System Relevant information contained within the Performance Management System is provided for each four week period in a scorecard which is used by the Depute Chief Executive (Safer Communities) and the Head of Service to monitor performance activity and improvement within their respective management team meetings. SCOTS/APSE Benchmarking Framework The Society of Chief Officers of Transportation in Scotland (SCOTS) and the Association for Public Sector Excellence (APSE) have developed a series of indicators to utilise SCOTS definitions using a single template. The Alliance participates in the SCOTS/APSE benchmarking framework through the APSE Annual Return; the SCOTS/Institution of Civil Engineers “state of the network” annual return; and the Scottish Road Maintenance Condition Survey. Local Government Benchmarking Framework The Local Government Benchmarking Framework (LGBF) collates information from the APSE Annual Return that is published by the Improvement Service with specific actions to improve performance. Monitoring and Review Monitoring of the service plan is the responsibility of the Joint Committee. An annual review will be completed and reported to the Joint Committee and both Councils. The Joint Committee will receive a six monthly update on the Service Plan progress. In addition, separate monthly meetings are held with the Depute Chief Executive responsible for the provision of the roads service within East Ayrshire Council; and the Executive Director responsible for the provision of the roads service within South Ayrshire Council. Scrutiny in respect of the Joint Committee is undertaken by both Councils in accordance with their own processes as set out within their respective Corporate Governance arrangements. Matters in relation to service performance will be closely monitored by both Councils through the Joint Committee. QUALITY MANAGEMENT AND ASSESSMENT European Foundation for Quality Management (EFQM) Excellence Model The European Foundation for Quality Management (EFQM) Excellence Model is a practical self-assessment tool designed to promote continuous improvement within organisations by assessing their performance against concepts of tested and recognised good management practice. The EFQM Model is the cornerstone of Best Value. The service also has an externally accredited Quality Management System. 43
Page 44
17 Official ENGAGEMENT WITH SERVICE USERS The Ayrshire Roads Alliance will continue to undertake engagement with relevant service users. This engagement will take a number of forms through informing, consulting, involving, collaborating or empowering our service users. Through 2025/26 we will continue engagement with our customers to ensure we maximise the involvement of our service users. The Association for Public Service Excellence (APSE) who work with over 300 Councils through the UK to promote excellence in the delivery of frontline services to our local communities have developed the Scotland Roads Survey in conjunction with the Society of Chief Officers of Transportation in Scotland (SCOTS). The Survey will be used to gauge customer service and user experience/satisfaction of winter gritting, road works, road safety and other road maintenance related matters within East Ayrshire Council and South Ayrshire Council. The information gathered from the survey will help shape future service delivery and inform on performance. The link on the Ayrshire Roads Alliance website to the East Ayrshire Council and the South Ayrshire Council survey forms is below https://www.ayrshireroadsalliance.org/Information-On/Consultations/Current-consultations/the- association-for-public-service-excellence-apse-road-condition-survey.aspx CONSULTATION WITH EMPLOYEES Employee Engagement The Employee Attitude Survey identified a number of issues to be addressed. Employee engagement will continue through 2025/26 and this will take many forms including management meetings; team meetings and staff forums. The staff forums will take place when important Council or service information requires to be provided to staff. Trade Union Meetings The Alliance will continue to engage with the Trade Unions through the established JCC process which involves meetings at a Corporate; Service and work specific level. 44
Page 45
18 Official RISK, OPPORTUNITIES and CHALLENGES Risk The Ayrshire Roads Alliance records risk using a “five by five” scoring matrix, for the risks identified which quantifies the assessment of the likelihood and severity of a particular risk occurring. This information is hosted on the Performance Management System and it is used to understand the impact of proposed controls and mitigations on the overall risk profile. This is a widely used tool in risk management. The service risk register, and the Corporate Risk Registers, are aligned to the approach of identifying and recording risk, which ensures a consistent approach to service level risk recording. This allows service objectives and priorities, performance measures and service risks to be captured in a single document. These areas are closely aligned, and this approach offers benefits in business planning, service delivery, and performance and risk management. The risk register for the Ayrshire Roads Alliance is presented to every meeting of the Joint Committee. There continues to be a number of opportunities and challenges which the Ayrshire Roads Alliance faces over the next twelve months. Opportunities The opportunities include the following • Although the Organisational Review was approved by Joint Committee on 1 April 2016 and implemented during 2017/18, we continued to review staff provision during 2020/21 as part of service re-design reported and approved by Cabinet 23 February 2022 the transformation and redesign was implemented from 1 April 2022. • The Plant & Fleet review from June 2016 was implemented immediately. However, with new technology and the need to increase the number of electric vehicles then all plant and fleet will continue to be reviewed during 2025/26. • The property and accommodation review from November 2016 and all the actions have been implemented. Nevertheless, with more agile and remote working, the Alliance will continue to review these issues during 2025/26, as part of the service re-design. • The opportunity to continue to make significant revenue budget savings through the replacement of existing street lighting units with LED units cannot be understated. Work commenced in 2018/19 with work programmed to be completed in 2021/22, however completion has been delayed due to COVID and the impact of material shortages. Currently 96% of street lanterns in East Ayrshire and 100% of street lanterns in South Ayrshire are LED. 45
Page 46
19 Official • It was expected that street lighting revenue delivery cost would reduce by more than 50%, however, the current challenge against this, is the current rising energy costs as a result of wider economic issues. • Use of Digital software to improve our gully, culvert, and harbour infrastructure management and mobile working. • Moving all our permits over to a digital platform and our TTRO process was recognised in March 2023 and March 2024 at APSE Innovation awards. • Further development of digital systems for Traffic Signal permits, Management of External Works, Critical Incidents and Driver Assessments which won a bronze award from APSE in 2025. • Continued support offered to other services across both East and South Ayrshire to help facilitate improvements to their digital systems and in partnership with our colleagues in Education the development of a digital system to manage ASN Transport applications and the associated contracts. • Ten year review of the business plan to be undertaken during 2025/26. Challenges There are a number of challenges the Ayrshire Roads Alliance will face in 2025/26 which include the following External • There is the potential to increase the utilisation of electric cars and vans to comply with emission standards and the Scottish Government decision to ensure that all new cars and vans are not powered through fossil fuel means by 2040. This will result in the reduction in harmful emissions, and an improvement to air quality. • The Transport (Scotland) Bill places increased emphasis on low emission zones; smarter ticketing arrangements; the increased role and powers for the Roadworks Commissioner; the ban on pavement and double parking; the workplace parking levy and the ability for Councils to run public bus services. • The National Transport Strategy will focus on sustainable, inclusive and accessible transport systems to promote prosperity, health and fairness. The Sustainable Transport Hierarchy will be used to inform budgetary decisions with walking first; then cycling; public transport; taxis and shared transport and then the private car. There is a need on many levels for more active travel and public transport use across Scotland. The Sustainable Investment Hierarchy will be used to inform budgetary decisions – reduce the need to travel; maintain existing assets; make better use of existing capacity; and finally targeted infrastructure improvements. • The National Transport Strategy has identified the need to focus on increased collaboration, and this was considered through the Roles and Responsibilities Working Group which made recommendations to the Scottish Ministers including 46
Page 47
20 Official that future transport governance arrangements should be on the basis of some form of regional model allowing for variations in approach between different geographic regions; and there is the potential for continuous increases in the unit costs of electricity due to on-going energy costs. The Department of Energy and Climate Change has predicted that electricity prices are likely to double within the next ten years. SCOTS reported a 20% increase in energy costs with further increases possible in the future. • However, as the programme for LED lights is nearing completion then the impact of this specific challenge may be reduced. • Ensure the current Regional Transport Appraisal work aligns with the needs of East Ayrshire and South Ayrshire Council. • Issues with the renewal of Scotland Excel framework contracts resulting in delays to procurement processes and therefore works programmes and resulted in added pressures on our procurement team • Material and sub contractor cost increases and budgetary pressures restricting work programmes Internal • There are increased austerity measures resulting in need to drive further efficiency savings over and above the £8.634m identified in the Benefits Realisation Strategy & Plan which was presented to Joint Committee on 1 May 2015. • The need to increase the level of mobile working across the Ayrshire Roads Alliance workforce as a direct result of implementing the Roads Asset Management Plan and the impact of COVID. This has resulted in an increase in mobile technology, full use of the WDM Roads Maintenance and Management System, Artificial Intelligence and the decrease in the demand for desk and office space. As a result of COVID many of the aforementioned have been accelerated by the service in particular reduced desk space, mobile technology and the implementation of Artificial Intelligence, training has been delivered on this particular element for operational use from April 2022. • The rise in demand for electricity charging points as a direct result of the greater number of electric vehicles and the Scottish Government initiative to ban the sale of new fossil fuel powered cars and vans from 2040. Work is ongoing on a Pan Ayrshire EV Infrastructure Project. This initiative aims to enhance access to convenient and affordable public charging facilities, supporting the transition to EV ownership in both urban and rural areas. • The impact of an ageing workforce and the need to ensure an appropriate knowledge transfer and succession planning; and service re-design. Work around this was carried out over 21/22 with a greater emphasis on the service being more resilient with an amended structure to be more community focused along with Modern Apprenticeships and trainee opportunities. 47
Page 48
21 Official In February 2024 approval was given by East Ayrshire for the introduction of a training programme for road workers so that Ayrshire Roads Alliance could grow its own, providing full training to school leavers, foundation apprentices, seasonal workers etc and thereafter, on completion provide a road worker position. In South Ayrshire one roadworker trainee has progressed to a roadworker position whilst three Modern Apprentices have progressed onto the roadworker trainee programme. In the East we have one trainee roadworker at present and in both areas we have recently appointed another two Modern Apprentices. We have twelve Community Maintenance Assistants who work between services and over the last year four former Community Maintenance Assistant have secured permanent roadworker positions. Resilience • Continue to engage with community councils and community groups to improve local winter and flooding resilience. This allows these groups to take ownership of gritting the footpaths and minor roads; and attend minor flooding events and report them directly to the Alliance for action. The uptake to date has been encouraging and we currently have 135 groups. This resilience work was recognised by the National Highways Industry in October 2021 and APSE in March 2022. • Decreasing requirements for desk and office space due to the increase in mobilisation of workforce from the developing Roads Asset Management Plan using the WDM system and working patterns amended due to COVID will see an increase in ‘hot desking’ and access to welfare facilities at key strategic locations throughout the geographical area of the Ayrshire Roads Alliance, through service re-design. • Improved adverse weather resilience during periods of high winds, heavy rain, and severe snow conditions. • Ensuring improved resilience as a measure of our ability to successfully absorb future changes; to reshape ourselves; and a strategic capability to thrive. 48
Page 49
22 Official PROFILE OF SAVINGS AND COSTS OVER THE FIRST 10 YEARS The Ayrshire Roads Alliance has achieved savings in excess of the £8.634 million projected by 2024. This represents a saving on the costs to deliver the service when comparing the first year with later years. Table 3 has been extracted from the Detailed Business Case, and this shows the various costs/savings to be delivered. The reason for the variations in year one to year four is due to set up costs. In practice, these set up costs may be spread over a longer period to mitigate any operational risks. This may impact on when consequential savings are realised. Continual updates on progress and targets will be contained within the service plan, and reported to the Joint Committee when required. This savings will enable Councils to take individual decisions, either to bank their share of the savings, or to invest some or all in additional roads maintenance. Strategic Delivery Savings for each Council are now calculated by considering a smaller group of core strategic delivery staff and that their costs are apportioned on a budget spend profile basis, in line with local delivery budget spend plus the actual capital expenditure in that specific year. Local Delivery Savings are pro rata to the existing budgets. Table 3 – Ayrshire Roads Alliance Total Revenue Savings Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Total 14/15 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 23/24 Proposed Savings Benefits realisation(£ m) 0.696 -0.426 -0.730 -1.049 -1.187 -1.188 -1.187 -1.188 -1.187 -1.188 -8.634 Budget 14.683 14.813 14.006 13.823 13.551 12.695 12.294 11.992 12.278 12.005 132.14 Savings to date (£m) 0.696 -0.441 -0.971 -1.315 -1.768 -2.515 -3.067 -3.636 -3.828 0.795 -16.05 Cumulative Budget 14.683 29.496 43.502 57.325 70.876 83.571 95.865 107.857 120.135 132.14 755.45 Cumulative Savings to date (£m) 0.696 0.255 -0.715 -2.031 -3.799 -6.314 -9.381 -13.017 -16.845 -16.05 -67.201 49
Page 50
23 Official The Benefits and Realisation Strategy provided a framework for achieving cumulative savings of £8.634m between 2014/15 and 2023/24. However, during this time additional savings have been achieved due to prevailing economic conditions and their impact on public sector funding. This has resulted in cumulative expenditure reductions of £67.201m over the life of ARA. This is significantly in excess of the £8.634m originally envisaged. The Benefits Realisation Strategy and Plan • Ensures benefits are identified and also defined at the outset, and appropriately linked to the East Ayrshire and South Ayrshire Council’s strategic objectives. • Ensures relevant business areas are prepared to realising their defined benefits. • Reduces the risk of unrealistic optimism in the Detailed Business Case and subsequent benefits realisation dilution or delay during or after potential implementation. • Drives the process of realising benefits, including benefits measurement, tracking and recording benefits as they are realised. • Uses the defined, expected benefits as a roadmap for the programme, providing a focus for delivering change. 50
Page 51
24 Official AYRSHIRE ROADS ALLIANCE IMPROVEMENT ACTION PLAN 2025/26 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Continue to use the integrated Roads Asset Management Plan across the Ayrshire Roads Alliance. There is one Asset Plan for the Service delivering a risk based approach for full service delivery Head of Service Completed Document has been presented to Joint committee and will be reviewed annually. 2 Continue to prepare details for developing an integrated Local Transport Strategy. A Strategy covering both Council areas, which will involve consultation with stakeholders. Information will be gathered to inform the future Local Transport Strategy. Continue to contribute to the Scottish National Transport Strategy, Regional Transport Strategy and Strategic Transport Projects Review work. Head of Service Ongoing The Regional Transport Strategy, through SPT, on which the Alliance has Board membership, has now been published. The Local Strategy will be created as an appendix to the Draft RTS. 3 Action the Flood Risk Management Plan Inform the next national cycle of potential flood risk management schemes beyond 2022. Complete schemes and undertake studies. Head of Service Complete March 2026 Reports submitted to both Cabinets Early 2023 New Cumnock Flood Defences Complete Continue Design Work on the Irvine Valley Continue with flood study works for the river Ayr, Doon and Girvan 51
Page 52
25 Official Action Success Criteria/ Desired Outcome Responsible Timescale Details 4 Improve the condition of the road network. Improve annual roads survey results which are part of the SRMCS work. Ensure the Alliance undertakes more proactive maintenance. Head of Service Site works will be undertaken throughout 2025/26. Key dependencies are the Road Improvement Plans approved by the relevant Committees in East Ayrshire and South Ayrshire in spring 2025. Progress is provided to members, and relevant Committees. 5 Ensure the road network remains safe through raising awareness and improving road safety through education, engineering and enforcement. Reduce road accidents in line with government targets. Provide appropriate traffic management schemes and initiatives. Strategic Manager March 2026 Scottish Government and SCOTS guidance is used. A key dependency is the Road Improvement Plans which are presented to Cabinet each year. 6 Improve the condition of the bridge stock. Improve bridge condition index. Reduce the number of weight restricted bridges. Complete all general, special and principal bridge inspections. Strategic Manager March 2026 Through the Road Asset Management Plan. Key dependencies are Road Improvement programmes approved by Committees in East Ayrshire and South Ayrshire in spring 2025. Deliver the capital and revenue programmes. 7 Manage and improve the street lighting asset and install energy efficient lighting schemes. Maintain high standard of fixing dark street lights. Complete the LED lighting replacement programme in both East Ayrshire and South Ayrshire. Head of Service March 2026 Through the Road Asset Management Plan, with additional funding being provided to commence the LED programme. 96% of streets lights are now LED in EAC; and 100% in SAC. 8 Maximise and deliver externally funded sources of work Identify external funding sources and deliver work on time and on budget. Improve infrastructure; and contribute to improving the condition of the network. Head of Service Works will be undertaken throughout 2025/26. External sources, including Timber Transport, Transport Scotland Active Travel Infrastructure Tier 1 and Tier 2 Funding, SPT, SUSTRANS Scottish Government, Ayrshire Growth Deal & Levelling Up Fund 52
Page 53
26 Official Action Success Criteria/ Desired Outcome Responsible Timescale Details 9 Implementation of Parking Strategy Develop Head of Service Works will be undertaken through 2025/26 Amendments to TRO’s, lining, signing and residential parking permits and implementing an improved process using digital technology. 10 Prepare Service Plan Publish Head of Service Annual East Ayrshire Council Community Plan. South Ayrshire - Local Outcomes Improvement Plan and Local Place Plans. Regular updates will be provided to joint committee. 11 Continue to review insurance costs and insurance issues. Review current practices to minimise insurance costs. Head of Service Complete Ayrshire Roads Alliance Monthly Insurance Report. There is good dialogue with the Risk & Insurance to ensure our work improves the number of repudiated claims. The number of claims has greatly reduced due to the implementation of the new Code of Practice. 12 Review Depots and Accommodation Continue to review in 2024/25 from initial work was completed in 2017 as a result of amended working practices. Head of Service Complete Joint Committee Reports of November 2016. Although initial work has been completed we continue to strive to make depot and accommodation cost savings. Further work will continue on this as a result of COVID and the return to office space during 2022/23. 13 Review vehicle and plant costs Continue to review in 2021/22 from initial work that was completed in 2017. Head of Service March 2026 Joint Committee Reports of June 2016 The service continues to review fleet requirements with the most recent improvement being on the management of vehicle utilisation, electric vehicles and Telematics. 14 Monitor and exercise Business Continuity Plans Improved resilience. Business Support Manager Review and update following Existing East Ayrshire and South Ayrshire Council plans 53
Page 54
27 Official Action Success Criteria/ Desired Outcome Responsible Timescale Details relevant local and national events. 15 Continue to use the Roads Costing System to its full potential. Improve service performance from both an on-site and financial perspective. Business Support Manager Ongoing Revised roads costing system was fully operational from November 2018 and continues to be used to monitor performance and work is ongoing to implement digital timesheets linked to the Roads Costing System. 16 Support and contribute to the Ayrshire Growth Deal Project Management of Roads Delivery Projects. Head of Service Ongoing Ayrshire Roads Alliance will assist with the planning and delivery of the roads enabling infrastructure requirements to allow the Ayrshire Growth Deal development to progress. 17 Regional Transport Strategy Successfully contribute to the preparation of this work being led by SPT. The Alliance has Board representation. Head of Service Complete SPT documents and existing Regional Transport Strategy 18 Regional Transport Appraisal Ensure the various projects identified as part of this work are included in the Strategic Transport Projects Review. Head of Service Complete Transport Scotland has published the final STPR2 with delivery programme to be published. 19 National Transport Strategy East Ayrshire and South Ayrshire Councils contribute to this process to ensure the sustainable transport hierarchy and sustainable investment hierarchy are delivered. Head of Service Complete In recognition of the anticipated increase in Active Travel work, it is proposed that a member of staff is dedicated directly to this work. 20 National Transport Strategy – review of Governance East Ayrshire and South Ayrshire Councils contribute to this process to ensure that the outcome/output meets the Head of Service Complete National Transport Strategy 54
Page 55
28 Official Action Success Criteria/ Desired Outcome Responsible Timescale Details needs of the road users/communities in both Council areas. 21 Transport (Scotland) Bill – Pavement Parking Ban East Ayrshire and South Ayrshire Councils contribute to this process to ensure a pragmatic approach is taken in delivering the pavement parking ban in both Council areas. Head of Service Complete Transport (Scotland) Bill and Transport Scotland Parking Standards working group - guidance from Transport Scotland. Pavement Parking enforcement commenced in South Ayrshire with soft approach from 1st April 2025 and full enforcement from 1st May 2025. Enforcement to commence in East Ayrshire from 1st June 2025. Exemption Orders for both authorities to be in place by end March 2026. 22 Levelling Up Fund East Ayrshire and South Ayrshire Councils contribute to this process to ensure that the outcome/output meets the needs of the road users/communities Head of Service Complete Further updates awaited on future Levelling Up funding 23 Digital Transformation Develop modules to deliver end to end digital processes Business Support Manager Ongoing TTRO applications –Implemented TRIPS – ImplementedTraffic Signal permits – Implemented Management of external works for EAC & SAC – Development stage ASN School Transport – Development stage 55
Page 56
29 Official East Ayrshire Council Strategic Priorities 2024/25 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Progress and complete the New Cumnock Flood Protection Project Complete the flood prevention projects at the Leggate and beside the Afton Water. Head of Service Complete East Ayrshire Council and Scottish Government funding. The Leggat stage of the works was completed in August 2018 with the Afton Water phase commenced May 2021 with an 18 month contract duration.Contract delayed due to material shortages. 2 Develop Projects approved from the Flood Risk Management Plan Progress relevant studies and inform the developing list of schemes for cycle two of the national protection schemes to be delivered from 2022. Head of Service March 2026 The studies for the River Ayr and the Doon are now fully complete and options being appraised. The Irvine Valley Flood Study will be updated to identify options for a potential scheme that is more likely to attract funding 3 Active Travel Strategy Develop active strategy for travel across South Ayrshire Network and East Ayrshire Network Head of Service Complete A full review of active travel provision in East Ayrshire has been undertaken and this will be presented to the relevant East Ayrshire Council Committees. 6 EV Strategy Develop EV strategy across East Ayrshire Network Head of Service Complete Work on concession contract ongoing with contract award due in September 2025. 7 Levelling Up Fund Completion and Submission of Bid for improvements to Bellfield Interchange Head of Service Complete Design and modelling work to improve Bellfield to increase capacity and open up [development opportunities. LUF Bid unsuccessful 8 Ash Die back Strategy Develop a risk based strategy for the management of Ash Die Back. Head of Service Complete Develop a risk based approach to the management of Ash Die Back. 56
Page 57
30 Official South Ayrshire Council Strategic Priorities 2024/25 Action Success Criteria/ Desired Outcome Responsible Timescale Details 1 Implementation of car parking strategy for South Ayrshire. Complete this work with improved parking provision and management. Head of Service March 2026 A full review of car parking provision in South Ayrshire is being undertaken at present and this will be presented to the relevant South Ayrshire Council Committees. 2 Develop Projects approved from the Flood Risk Management Plan Progress relevant studies and inform the developing list of schemes for cycle two of the national protection schemes to be delivered from 2022. Head of Service Ongoing A Surface Water Management Plan has been developed for Ayr, Prestwick and Dundonald. Troon Coastal Flood Study is ongoing. Pow Burn Prestwick Flood Study has been scoped and Consultant appointment is ongoing. 3 Support and contribute to the Ayrshire Growth Deal Stimulate economic growth and address inclusive growth concerns. Contribute to infrastructure projects which are being developed through the Regional Transport Appraisal work being led by Transport Scotland. Head of Service Ongoing Ayrshire Roads Alliance will assist with the planning and delivery of the roads enabling infrastructure requirements to allow the Ayrshire Growth Deal development to progress. 4 20mph speed restrictions in villages Progress with the 20mph speed restrictions in all villages. Maintain engagement with the local communities. Head of Service Phase 1&2 Complete March 2022 Phase 3 – June 2025 Phase 1 and 2 - complete Phase 3 - TRO consultation process complete and approved by Regulatory Panel, implementation ongoing 5 Anticipated Budget Reductions in 2025/26 Continue to provide a high quality roads service within decreasing available budgets. Head of Service March 2026 Reports to various Committees. 57
Page 58
31 Official Action Success Criteria/ Desired Outcome Responsible Timescale Details 6 Active Travel Strategy Develop active strategy for travel across South Ayrshire Network Head of Service Ongoing The Active Travel Strategy will be reviewed and discussed with the Active Travel Community Action Group, any amendments will be presented to the Active Travel Member Officer Working Group 7 EV Charging Strategy Develop further the EV strategy for South Ayrshire Network Head of Service Complete Work on concession contract ongoing with contract award due in September 2025. 8 Levelling Up Fund Submission of Active Travel bid Head of Service Complete Joint bid with NAC for active travel route Ayr to Irvine successful. 9 Motorhome Trials Develop Campervan sites along the coastline. Head of Service Ongoing Formalisation of two temporary sites at Girvan and Ayr and additional trials at Ballantrae, Maidens, Prestwick and Troon. 10 Strategic Economic Impact Assessment A75/A77 There is a growing desire to understand the importance / effectiveness of the improvements outlined along the A75 and A77. Head of Service Complete SEIA complete, ARA to progress STAG for the A77 or a combined A75/A77 STAG on behalf of SAC and D&G Council. Lobbying Group formed with D&G with Task Force the next stage. 11 Ash Die back Strategy Develop a risk based strategy for the management of Ash Die Back. Head of Service Complete Develop a risk based approach to the management of Ash Die Back. 12 152nd Open Championship Delivery of Event Traffic and Transport Management Head of Service Complete Successfully delivered. Debrief September 2024 13 The International Ayrshow - Festival Of Flight Delivery of Event Traffic and Transport Management Head of Service Ongoing Successfully delivered in 2024. Debrief November 2024. Planning in progress for 2025 event. 58
Page 59
32 Official APPENDIX 1 – ORGANISATIONAL CHART Chair Joint Committee Chief Executive of South Ayrshire Council Chief Executive of East Ayrshire Council Director of Housing, Operations & Development Depute Chief Executive Strategic Lead: Safer Communities Head of Roads 2 x Strategic Managers Strategic Manager • Traffic, Parking & Road Safety • Structures & Flooding • Piers & Harbours • Street Lighting • Roads Network Mtc • Winter Mtc & Emergencies • Finance & Admin Support • Business Continuity • Asset Management & Roadworks 59
Page 60
33 Official APPENDIX 2 – STRATEGIC AND LOCAL DELIVERY SPLIT TABLE 1 - PROPOSED SPLIT BETWEEN STRATEGIC AND LOCAL DELIVERY Strategic Service Delivery Local Service Delivery Asset and Performance Local Transport Strategy; Transportation Policy; Road Safety Plan; Cycling Strategy Council/Partner Liaison; Transportation, Development Control and Road Safety Maintenance of Bus Shelters; Split Cycle Offset Optimisation Technique (SCOOT) systems (an adaptive control system for controlled road crossings); Development Control; Bus Shelter Advertising; Shopmobility; Travel Planning; Planning Applications; Development Planning; Section 75 Agreements; Road Safety Audits; School Travel Plans; School Crossing Patrol; Road Safety Education. Maintenance of Traffic signals, traffic signs, Traffic Orders; Traffic Counts, Accident Investigation and Prevention; Asset and Performance Asset Management Plan; Performance Monitoring; Parking Strategy. Scottish Roadworks Register Asset, Traffic and Parking Car Park Maintenance and Parking Enforcement. Roads Improvement Plan; Infrastructure Surveys; Inventory Management; Issue of Permits; Accident Investigation and Prevention; Asset and Performance Flood Risk Management Strategy; Flood Risk Management Plans; Design and Environment Maintenance of Watercourses, Bridges, Retaining Walls, Piers and Harbours. Watercourses; Flood Mitigation; Coastal Protection; Inspection of Piers & Harbours; Bridge Inspections and Maintenance; Structural Assessments; Technical Approval; Abnormal Load Routing; and Design of Major Road Schemes and Improvements. Road Construction Consents Construction and Roads Maintenance Winter Service Planning; Street Lighting Management; Operations Proactive, Reactive, Cyclic Maintenance of Roads and Footways; Winter and Weather Emergency Service; Proactive and Reactive Maintenance of Streetlights; Electricity costs for streetlights. Carriageway Inspections; Programming of Proactive, Reactive and Cyclic Maintenance; Street Lighting Design; Festive Lighting, Construction of Road Safety Schemes; Design of Minor Road Schemes.EV Charging. 60
Page 61
Official Strategic Service Delivery Local Service Delivery Business Operations Scottish Roadworkers National Training Programme New Business opportunities Support Services HR, Finance, ICT, and Administrative Support. TABLE 2 - CURRENT SPLIT BETWEEN STRATEGIC AND LOCAL DELIVERY Strategic Service Delivery Local Service Delivery Transportation, Development Control and Road Safety Local Transport Strategy; Transportation Policy; Road Safety Plan; Travel Planning, Cycling Strategy; Planning Applications; Road Construction Consents; Development Planning, Council/Partner Liaison, Section 75 Agreements; Road Safety Schemes; Road Safety Audits; School Travel Plans; School Crossing Patrol; Road Safety Education. Transportation, Development Control and Road Safety Maintenance of Bus Shelters; Split Cycle Offset Optimisation Technique (SCOOT) systems (an adaptive control system for controlled road crossings); Development Control; Bus Shelter Advertising; Shopmobility; Construction of Road Safety Schemes. Asset, Traffic and Parking Asset Management Plan; Roads Improvement Plan; Infrastructure Surveys; Inventory Management; Scottish Roadworks Register; Issue of Permits; Performance Monitoring; Accident Investigation and Prevention; Traffic Orders; Traffic Counts; and Parking Strategy. Asset, Traffic and Parking Maintenance of Traffic signals, traffic signs, Car Park Maintenance and Parking Enforcement. Design and Environment Flood Risk Management Strategy; Flood Risk Management Plans; Watercourses; Flood Mitigation; Coastal Protection; Inspection of Piers & Harbours; Bridge Inspections and Maintenance; Structural Assessments; Technical Approval; Abnormal Load Routing; and Design of Major and Minor Road Schemes and Improvements. Design and Environment Maintenance of Watercourses, Bridges, Retaining Walls, Piers and Harbours. Operations Carriageway Inspections; Winter Service Planning; Programming of Proactive, Reactive and Cyclic Maintenance; Street Lighting Design and Management; and Festive Lighting. Operations Proactive, Reactive, Cyclic Maintenance of Roads and Footways; Winter and Weather Emergency Service; Proactive and Reactive Maintenance of Streetlights; Electricity costs for streetlights. 61
Page 62
2021 2022 2023 2024 2021 2022 2023 2024 Number of people killed or seriously injured in road accidents per 100,000 population 36 42 48 34 37 54 28 54 Number of slightly injured casualties per 100,000 population 49 58 82 57 41 52 30 58 2019/21 2019/21 Scotland Average 2020/22 2020/22 Scotland Average 2021/23 2021/23 Scotland Average 2022/24 2022/24 Scotland Average 2023/25 2023/25 Scotland Average 2019/21 2019/21 Scotland Average 2020/22 2020/22 Scotland Average 2021/23 2021/23 Scotland Average 2022/24 2022/24 Scotland Average 2023/25 2023/25 Scotland Average % of A Class roads that should be considered for maintenance 22.10% 29.80% 17.20% 27.60% 15.60% 27.40% 17.60% 28.90% 17.70% 30.60% 34.10% 29.80% 28.90% 27.60% 23.00% 27.40% 21.7% 28.90% 23.4% 30.60% % of B Class roads that should be considered for maintenance 32.60% 34.00% 26.85% 33.60% 27.00% 31.50% 26.10% 32.50% 25.20% 34.60% 37.30% 34.00% 34.40% 33.60% 32.50% 31.50% 31.0% 32.50% 28.6% 34.60% % of C Class roads that should be considered for maintenance 33.50% 33.60% 29.50% 33.20% 29.60% 32.70% 31.00% 33.40% 30.80% 34.20% 40.80% 33.60% 37.90% 33.20% 38.90% 32.70% 38.1% 33.40% 37.6% 34.20% % of U Class roads that should be considered for maintenance 42.30% 38.30% 40.90% 36.70% 40.60% 36.40% 39.00% 36.20% 37.00% 36.20% 43.40% 38.30% 42.90% 36.70% 41.00% 36.40% 38.5% 36.20% 36.4% 36.20% Overall % of the road network that should be considered for maintenance 36.80% 35.50% 33.80% 34.20% 33.50% 33.60% 33.00% 34.10% 31.70% 34.70% 40.90% 35.50% 39.00% 34.20% 37.40% 33.60% 35.5% 34.10% 34.0% 34.70% MONTHLY PERFORMANCE INDICATORS APSE Average 2024/25 Target Current Status P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 P11 P12 No of invoices paid within 30 days 904 886 781 491 521 979 320 1052 1,141 387 1,002 1,237 No of Invoices Received 907 889 785 494 534 1000 321 1,112 1,178 391 1,029 1,328 Average Year to date of Number of Invoices paid within 30 days 100% 100% 99% 99% 98% 98% 100% 95% 97% 99% 97% 93% Number of ARA Safety Inspections Completed within Timescale 25 27 21 22 23 20 17 20 6 14 21 16 Number of ARA Safety Inspections Scheduled 25 28 23 23 23 20 17 21 7 16 21 18 % of ARA Safety Inspections Completed within timescale 100% 96% 93% 96% 100% 100% 100% 95% 85% 88% 100% 89% Number of Health and Safety Incidents Reported to the Health and Safety Section 3 4 2 5 3 8 7 7 4 7 2 4 Average Number of days to report an incident to the Health and Safety Section 1 1 1.5 1.8 2.3 1.6 9.6 2.9 1.8 3.1 3 10.3 Average days lost per employee - - 0.82 0.94 1..06 1.07 0.85 1.19 0.65 1,19 1.19 1.18 1.12 1.43 Visits to the ARA Website every month - 49,000 per annum 11,906 10,379 9,806 11,231 12,843 11,313 12,657 11,379 7,719 13,494 11,891 6,394 No of Twitter Followers every month - - - 4,676 4,590 4,600 4,605 4,603 4,619 4,620 4,590 4,574 4,528 4,543 4,576 Monthly visits to the website from social media - 1,800 per annum 1,066 827 792 1,377 1560 1261 1,001 1031 843 6,725 6891 4545 - 92.02% Comments AYRSHIRE ROADS ALLIANCE PERFORMANCE SCORECARD DETAILED MONITORING REPORT ANNUAL REPORT 2024 / 25 ANNUAL PERFORMANCE INDICATORS (FINANCIAL YEAR) ANNUAL PERFORMANCE INDICATORS (CALENDAR YEAR) HEALTH AND SAFETY 98% - WELL ENGAGED 90% 5 South AyrshireEast Ayrshire AYRSHIRE ROADS ALLIANCE East Ayrshire Council South Ayrshire Council AYRSHIRE ROADS ALLIANCE FINANCE ABSENCE MONITORING 62
Page 63
Target Current Status P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 P11 P12 Target Current Status P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 P11 P12 Number of parking appeals accepted 39 40 32 55 47 47 56 45 33 37 32 38 96 101 93 70 51 61 101 106 62 39 23 22 Number of parking appeals received 102 111 127 135 123 133 128 110 70 121 115 129 199 206 223 173 134 223 233 268 191 210 166 206 % of parking appeals accepted 38% 36% 25% 41% 38% 35% 44% 41% 47% 31% 28% 29% 48% 49% 42% 40% 38% 27% 43% 40% 32% 19% 14% 11% Physical % of Roadworks Programme Completed - 100% 17% 32% 46% 54% 71% 83% 97% 97% 97% 97% 98% 100% 100% 13% 38% 43% 65% 81% 89% 96% 97% 98% 98% 99% 100% Number of General Bridge Inspections - 408 0 0 0 61 0 0 16 41 20 28 15 47 257 21 47 37 26 26 17 0 44 10 10 33 45 Number of Special Bridge Inspections - 408 7 7 7 7 7 61 7 61 7 61 7 91 150 30 5 30 0 5 30 28 5 28 5 28 5 Number of Principal Bridge Inspections - 88 0 0 0 0 0 0 0 0 0 0 0 61 56 13 0 0 0 0 0 0 0 0 10 13 14 Number of Category 1 Road Emergency defect repairs made safe within 2 hours 1 2 2 0 1 0 1 1 3 5 0 1 2 2 1 1 2 0 3 1 1 0 2 1 Number of Category 1 Repair Lines issued 1 2 2 0 1 0 1 1 3 5 0 1 2 2 1 1 2 0 3 1 1 0 2 1 % of Category 1 Road Emergency defect repairs made safe within 2 hours 100% 100% 100% - 100% - 100% 100% 100% 100% - 100% 100% 100% 100% 100% 100% - 100% 100% 100% - 100% 100% Number of Category 2 Road Emergency defect repairs made safe within 5 working days 16 14 15 18 14 9 5 8 10 21 15 11 16 13 12 13 25 11 11 10 12 9 29 11 Number of Category 2 Repair Lines issued 22 16 15 18 15 10 8 8 11 24 16 13 17 13 12 14 26 12 11 10 12 14 35 16 % of Carriageway Category 2 Defects repaired within 5 working days 73% 88% 100% 100% 93% 90% 63% 100% 91% 88% 94% 85% 94% 100% 100% 93% 96% 92% 100% 100% 100% 64% 83% 69% Number of Street Lighting repairs completed within 7 working days 72 49 33 69 92 79 123 94 97 126 98 75 39 33 31 35 49 51 76 97 57 93 75 64 Number of Street Lighting Repair Lines Issued 72 49 33 69 95 81 123 99 100 128 99 78 40 38 33 35 49 54 76 105 60 94 76 64 % Street Lighting repairs completed within 7 working days 100% 100% 100% 100% 97% 98% 100% 95% 97% 98% 99% 96% 98% 87% 94% 100% 100% 94% 100% 92% 95% 99% 99% 100% Number of Traffic light repairs completed within 48 hours 28 26 22 30 24 17 28 39 28 40 29 24 39 31 24 16 14 18 18 21 31 11 12 19 Number of Traffic light repair lines issued 29 26 23 30 25 17 28 40 28 40 29 24 40 31 24 16 15 18 18 21 32 13 12 20 % of Traffic light repairs completed within 48 hours 97% 100% 96% 100% 96% 100% 100% 98% 100% 100% 100% 100% 98% 100% 100% 100% 94% 100% 100% 100% 97% 85% 100% 95% Number of Stage 1 Complaints responded to within allotted timescales 2 2 1 0 5 0 - 1 0 0 1 2 2 0 0 2 1 1 1 4 1 1 0 1 Numer of Stage 1 Complaints received 2 2 1 0 5 0 0 1 0 0 1 2 2 0 0 2 1 1 1 4 1 1 0 3 % of Stage 1 Complaints responded to within allotted timescales 100% 100% 100% - 100% - - 100% - - 100% 100% 100% - - 100% 100% 100% 100% 100% 100% 100% - 66% Number of Stage 2 complaints responded to within allotted timescales 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 1 0 0 1 0 0 0 1 1 Number of Stage 2 complaints received 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 1 0 0 1 0 0 0 1 1 % of Stage 2 complaints responded to within allotted timescales - - - - - - - - - - - 100% - - - 100% - - 100% - - - 100% 100% APSE Average 2024/25 75% PRIORITY 2 DEFECTS EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL 76.23% 95% TRAFFIC ROADWORKS PROGRAMME STREET LIGHTING 100% - 100% COMPLAINTS 95% Comments - 91.20% Due to sickness and a vacancy within the EAC team, the target was not achieved for General Inspections. The post has now been filled and the team will endeavour to complete the remaining general inspections over the next few months 75% 88.07% 95%88.23% - 100% PRIORITY 1 DEFECTS 100% 50% 50% 95% BRIDGES - PARKING MONTHLY PERFORMANCE INDICATORS - - - 63
Page 64
Target Current Status P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 P11 P12 Target Current Status P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 P11 P12 APSE Average 2024/25 EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL Comments MONTHLY PERFORMANCE INDICATORS Number of enquiries responded to within allotted timescales 77 85 73 53 43 42 60 58 49 41 62 48 39 41 39 34 31 39 53 48 31 29 26 31 Number of enquiries received 78 91 79 54 45 46 62 64 53 50 66 51 47 45 41 35 34 42 54 51 33 33 30 35 % of enquiries responded to within allotted timescales 99% 93% 92% 98% 96% 91% 97% 91% 92% 82% 94% 94% 83% 91% 95% 97% 91% 93% 98% 94% 94% 88% 87% 89% Number of FOI & EIR requests responded to within 20 working days 17 17 5 13 20 4 12 18 17 11 22 20 24 14 11 13 22 15 26 22 16 18 21 27 Number of FOI & EIR requests received 17 17 5 13 21 4 12 18 17 11 22 20 24 14 11 13 22 15 26 22 16 18 21 30 % of FOI & EIR requests responded to within 20 working days 100% 100% 100% 3% 95% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 90% Number of Public Liability claims closed 11 12 5 10 3 3 7 2 5 4 4 4 12 6 2 10 3 2 5 2 2 2 3 7 Number of Public Liability claims received 13 13 6 3 1 2 2 1 3 11 3 15 14 8 4 2 0 2 4 2 3 8 2 17 Total number of open claims 70 53 48 46 35 37 46 38 40 50 42 72 46 20 21 26 30 32 37 34 37 44 39 52 Number of Public Liability Claims that were successful 0 0 0 1 0 0 0 0 0 0 0 1 0 0 1 1 0 0 0 0 0 0 0 0 - - - - - 83.44% 80% PUBLIC LIABILITY CLAIMS FREEDOM OF INFORMATION ENQUIRIES 80% 100%88.52% 100% 64
Page 65
AYRSHIRE SHARED SERVICE JOINT COMMITTEE 6 June 2025 Report by the Head of Roads – Ayrshire Roads Alliance AYRSHIRE ROADS ALLIANCE PERFORMANCE SCORECARD Purpose of report 1. The purpose of this Report is to advise the Joint Committee regarding the progress made to date against the Performance Scorecard. Recommendations 2 It is recommended that the Joint Committee: i. Notes the performance scorecard presented in this report; ii. Continues to receive the performance scorecard updates; and iii. Otherwise, notes the content of the report. Background 3. The purpose of the performance management and benchmarking is to work collaboratively to deliver tangible and sustained improvements within the Ayrshire Roads Alliance in order to manage the on-going development and delivery of benchmarking frameworks. 4. Improved performance management is fundamental to supporting the Ayrshire Roads Alliance. This drives change and improvement within the fully integrated roads service and support improved outcomes, better performance, and more effective use of resources. 5. The Performance Indicators are regularly refreshed when new useful performance measures are introduced by the Ayrshire Roads Alliance or there is an agreement to include a specific indicator. This will be a regular item for the Ayrshire Shared Service Joint Committee to review Main report/main issues 6. This scorecard is used to: • monitor the progress in meeting the Ayrshire Roads Alliance’s objectives; • help managers to have performance-related conversations with staff; and • identify any problem areas that need addressed. Agenda Item 5 65
Page 66
7. Some indicators are collated at different frequencies and so these will be included as appropriate. 8. The Performance Scorecard is presented in Appendix 1. Commentary against the specific red and amber performance measures are included in Appendix 1. There are a number of green performance measures which should be highlighted, especially: • Finance with respect to the percentage of invoices paid within 30 calendar days. This is currently at 99% for the financial year. • Priority 1 and Priority 2 Faults – with respect to the percentage of priority 1 and 2 faults completed within timescale. This is currently above target for the financial year. • Street Lighting Repairs – with respect to the percentage of street lighting repairs completed within the timescale. The service has achieved an average of 98% for the financial year. • Traffic Light Repairs – with respect to the percentage of traffic light repairs completed within the timescale. The service has achieved an average of 99% for the financial year. 9. The Process Improvement and Integration Plan continues to identify improvements to a number of existing processes for re-design within The Ayrshire Roads Alliance. Implications Implications Yes No Paragraph number in report 1. Policy/Strategic Planning Yes 10 and 11 2. Governance Yes 12 3. Human Resources Yes 13 4. Equality and Fairer Scotland Duty Yes 14 5. Financial Yes 15 6. Risk Yes 16 7. Community Wealth Building Yes 17 8. Net Zero Yes 18 Policy/strategic planning implications 10. A well-maintained road network will contribute to achieving the 2015-2030 Community Plan objectives and associated 2024-2027 Delivery Plans 11. The matters referred to in this report contribute to Priority 1 of the South Ayrshire Council Plan: Spaces and Places/ Moving around and the environment (Outcome 1). 66
Page 67
Governance Implications 12. The work of the Ayrshire Roads Alliance is undertaken in accordance with relevant legislation. Humans resources Implications 13. The Performance Scorecard has no direct impact on human resources. Equality impact and Fairer Scotland duty implications 14. The Performance Scorecard complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. Financial implications 15. The Performance Scorecard facilitates the existing scrutiny arrangements to manage, prioritise, and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. Risk implications 16. The Performance Scorecard assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. Community Wealth Building implications 17. The works programme provides economic levers to develop resilient, inclusive local economies with more local spend and fair employment, as well as ensuring that wealth is more locally owned and benefits local people Net zero implications 18. The Ayrshire Roads Alliance Service Plan supports and links to East Ayrshire Climate Strategy Themes Theme 2: Transport Theme 4: Natural Environment 67
Page 68
Appendices (if applicable) 1. Performance Scorecard Background papers None Person to contact Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org Implementation Officer Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org 68
Page 69
2019/21 2019/21 Scotland 2020/22 2020/22 Scotland 2021/23 2021/23 Scotland 2022/24 2022/24 Scotland 2023/25 2023/25 Scotland 2019/21 2019/21 Scotland 2020/22 2020/22 Scotland 2021/23 2021/23 Scotland ` % of A Class roads that should be considered for maintenance 22.10% 29.80% 17.20% 27.60% 15.60% 27.40% 17.60% 28.90% 17.70% 30.60% 34.10% 29.80% 28.90% 27.60% 23.00% 27.40% 2021 2022 2023 2024 2021 2022 2023 2024 % of B Class roads that should be considered for maintenance 32.60% 34.00% 26.85% 33.60% 27.00% 31.50% 26.10% 32.50% 25.20% 34.60% 37.30% 34.00% 34.40% 33.60% 32.50% 31.50% Number of people killed or seriously injured in road accidents per 100,000 population 36 42 48 34 37 54 28 54 % of C Class roads that should be considered for maintenance 33.50% 33.60% 29.50% 33.20% 29.60% 32.70% 31.00% 33.40% 30.80% 34.20% 40.80% 33.60% 37.90% 33.20% 38.90% 32.70% Number of slightly injured casualties per 100,000 population 49 58 82 57 41 52 30 58 % of U Class roads that should be considered for maintenance 42.30% 38.30% 40.90% 36.70% 40.60% 36.40% 39.00% 36.20% 37.00% 36.20% 43.40% 38.30% 42.90% 36.70% 41.00% 36.40% Overall % of the road network that should be considered for maintenance 36.80% 35.50% 33.80% 34.20% 33.50% 33.60% 33.00% 34.10% 31.70% 34.70% 40.90% 35.50% 39.00% 34.20% 37.40% 33.60% MONTHLY PERFORMANCE INDICATORS APSE Average Target Current Status Apr MONTHLY PERFORMANCE INDICATORS APSE Average Target Current Status Apr Comments No of invoices paid within 30 days 333 Average days lost per employee - - 1.43 No of Invoices Received 341 % of invoices paid within 30 days 98% Visits to the ARA Website every month - 49,000 per annum 1,751 Average Year to date of Number of Invoices paid within 30 days 98% No of Twitter Followers every month - 4,576 Monthly visits to the website from social media - 1,800 per annum 140 Number of ARA Safety Inspections Completed within Timescale 25 Number of ARA Safety Inspections Scheduled 25 % of ARA Safety Inspections Completed within timescale 100% Average Number of days to report an incident to the Health and Safety Section 1.5 Target Current Status Apr Target Current Status Apr Target Current Status Apr Target Current Status Apr Number of Public Liability claims closed 5 10 Number of Public Liability claims received 6 7 Total number of open claims 57 65 Number of Public Liability Claims that were successful 0 0 % of Public Liability Claims that were successful 0% 0% Number of Principal Bridge Inspections - 0 0 9 Number of Priority 1 Road Emergency defect repairs made safe within 2 hours 0 3 Number of Street Lighting repairs completed within 7 working days 53 50 Number of Priority 1 Repair Lines issued 0 3 Number of Street Lighting Repair Lines Issued 54 50 100% - 75% - - ANNUAL PERFORMANCE INDICATORS (CALENDAR YEAR) East Ayrshire South Ayrshire AYRSHIRE ROADS ALLIANCE ANNUAL PERFORMANCE INDICATORS (FINANCIAL YEAR) - 95% - EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL APSE Average MONTHLY PERFORMANCE INDICATORS FINANCE 98% - AYRSHIRE ROADS ALLIANCE Comments HEALTH AND SAFETY 92.02% EAST AYRSHIRE COUNCIL MONTHLY PERFORMANCE INDICATORS APSE Average 100% 75% - 91.20% Number of staff who have received annual FACETIME review 2 0 - Comments 1% ROADWORKS PROGRAMME BRIDGES Physical % of Roadworks Programme Completed 100% 20% 7 27 WELL ENGAGED 20 - 100% 40 Number of General Bridge Inspections 50 36 Number of Special Bridge Inspections - ABSENCE MONITORING AYRSHIRE ROADS ALLIANCE East Ayrshire Council South Ayrshire Cou AYRSHIRE ROADS ALLIANCE PERFORMANCE SCORECARD DETAILED MONITORING REPORT UPDATE : JOINT COMMITTEE - 6 JUNE 2025 Comments SOUTH AYRSHIRE COUNCIL FACETIME Managers are aware of the importance of completing FACE reviews PUBLIC LIABILITY CLAIMS PRIORITY 1 FAULTS STREET LIGHTING 95%88% 69
Page 70
Target Current Status Apr Target Current Status Apr Target Current Status Apr Target Current Status Apr EAST AYRSHIRE COUNCIL SOUTH AYRSHIRE COUNCIL APSE Average MONTHLY PERFORMANCE INDICATORS EAST AYRSHIRE COUNCIL MONTHLY PERFORMANCE INDICATORS APSE Average CommentsComments SOUTH AYRSHIRE COUNCIL % of Priority 1 Road Emergency defect repairs made safe within 2 hours - 100% % Street Lighting repairs completed within 7 working days 98% 100% Number of Priority 2 Road Emergency defect repairs made safe within 5 working days 8 20 Number of Traffic light repairs completed within 48 hours 26 22 Number of Priority 2 Repair Lines issued 10 21 Number of Traffic light repair lines issued 26 23 % of Carriageway Priority 2 Defects repaired within 5 working days 80% 95% % of Traffic light repairs completed within 48 hours 100% 96% Number of Stage 1 Complaints responded to within allotted timescales 0 0 Number of enquiries responded to within allotted timescales 88 52 Numer of Stage 1 Complaints received 0 0 Number of enquiries received 90 55 % of Stage 1 Complaints responded to within allotted timescales - - % of enquiries responded to within allotted timescales 98% 95% Number of Stage 2 complaints responded to within allotted timescales - 0 1 Number of Stage 2 complaints received 0 1 Number of FOI & EIR requests responded to within 20 working days 28 25 % of Stage 2 complaints responded to within allotted timescales - 100% Number of FOI & EIR requests received 28 25 % of FOI & EIR requests responded to within 20 working days 100% 100% Number of parking appeals accepted 30 62 Number of parking appeals received 99 182 % of parking appeals accepted 30% 34% - ---- 100% 100% - 100%100% 76.23% 88.52% 100% 100% 88.23% 95% 95% 80% FREEDOM OF INFORMATION 50% 50% Officers are reminded of the importance of responding to enquiries within timescales 80% COMPLAINTS PARKING PRIORITY 2 FAULTS TRAFFIC LIGHTS ENQUIRIES 83.44% 70
Page 71
AYRSHIRE SHARED SERVICE JOINT COMMITTEE 6 June 2025 Report by the Head of Roads – Ayrshire Roads Alliance AYRSHIRE ROADS ALLIANCE RISK REPORT AND REGISTER Purpose of report 1. The purpose of this Report is to advise the Joint Committee on the management of risk associated with the Ayrshire Roads Alliance. Recommendations 2 It is recommended that the Joint Committee: i. Notes the risk register presented in this report; ii. Continues to receive updates on progress; and iii. Otherwise, notes the content of the report. Background 3 A report detailing the general approach to the Risk Report and Risk Register was presented to the Joint Committee on 21 August 2014, where it was agreed that the Risk Report and Risk Register would be a standing item on the agenda. This would ensure that the risks are monitored and scrutinised at a minimum on a quarterly basis. Main report/main issues 4 The management of risk aims to enable confident decision taking on risk, innovation, reduce waste and inefficiency, and lead to fewer unanticipated problems and crises that could undermine the performance and operation of the Ayrshire Roads Alliance. 5 The risk register is contained in Appendix 1. Since the last Joint Committee, there have been 4 risks added to the risk register and no risks removed. The three risks added are: Risk Number 4c: Adverse Weather - Damage to Salt Storage (Dome) Risk number 42: Land Acquisition and other Legal Resource Requirement - Lack of available resources resulting in delays to projects Risk number 43: Procurement – Scotland Excel Framework Contract delays Risk number 44: United States Trade Agreement - market cost increase of raw material affecting suppliers, supply chains, shipping, transportation and Construction costs. Agenda Item 6 71
Page 72
The revised risk register illustrates the red, amber and green status and also illustrates whether the risk severity relates to time, indicated by [T] or cost, indicated by [C]. Implications Implications Yes No Paragraph number in report 1. Policy/Strategic Planning Yes 6 and 7 2. Governance Yes 8 3. Human Resources Yes 9 4. Equality and Fairer Scotland Duty Yes 10 5. Financial Yes 11 6. Risk Yes 12 7. Community Wealth Building Yes 13 8. Net Zero Yes 14 Policy/strategic planning implications 6. A well maintained road network will contribute to achieving the Community Plan objectives in relation to Economy & Skills and Safer Communities to maintain good access to our communities within East Ayrshire. 7. The matters referred to in this report contribute to South Ayrshire Council strategic objective of ‘Enhanced Environment through Social, Cultural and Economic Activities’ and within that to the outcome ‘Work with partners to improve roads and other infrastructure, to encourage house building and business investment that sustains local communities’. Governance Implications 8. The work of the Ayrshire Roads Alliance is undertaken in accordance with relevant legislation. Humans resources Implications 9. The Risk Register has no direct impact on human resources. Equality impact and Fairer Scotland duty implications 10. The Risk Register complements the Equality Impact Assessment by ensuring that any issues arising are adequately prioritised, managed and either eliminated or mitigated. 72
Page 73
Financial implications 11. The Risk Register facilitates the existing scrutiny arrangements to manage, prioritise and review the budget provided by East Ayrshire Council and South Ayrshire Council to the Ayrshire Roads Alliance. Risk implications 12. The Risk Register assists in the prioritisation of risks that need to be mitigated by the Ayrshire Roads Alliance in order to reduce the overall risk to either Council and to comply with the Community Plan/Council Plan in both partner bodies. Community Wealth Building implications 13. The works programme provides economic levers to develop resilient, inclusive local economies with more local spend and fair employment, as well as ensuring that wealth is more locally owned and benefits local people Net zero implications 14. The Ayrshire Roads Alliance Service Plan supports and links to East Ayrshire Climate Strategy Themes Theme 2: Transport Theme 4: Natural Environment 73
Page 74
Appendices (if applicable) 1. Ayrshire Roads Alliance Risk Register Background papers None Person to contact Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org Implementation Officer Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org 74
Page 75
Appendix 1: Risk Register Scoring Matrix The Risk Matrix for deciding each of the risk factors (Likelihood x Severity) in a 5 by 5 matrix are illustrated in Table 1 below: Table 1: Risk Factors in Practical Form Rare (1) Unlikely (2) Possible (3) Likely (4) Almost Certain (5) Catastrophic (5) 5 10 15 20 25 Very Serious (4) 4 8 12 16 20 Moderate (3) 3 6 9 12 15 Minor (2) 2 4 6 8 10 Insignificant (1) 1 2 3 4 5 Risk Likelihood Risk Severity Following on from Table 1, the following Summary Risk Profile is colour coded to highlight the risk classification: Table 2: Summary Risk Profile Assessed Risk (LxS) Action Required Low Risk: 1 to 4 Acceptable/ can be accepted provided risk is managed. Medium Risk: 5 to 12 Undesirable/ must be avoided if reasonably practicable. High Risk: 15 to 25 Unacceptable risk - must be eliminated or moved to a lower level. 75
Page 76
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official NOTE: The Risk rating will be influenced by considering a combination of event effects Such as associated cost, event duration, and organisational reputation. The table below will provide some assistance with risk rating. Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 1 a) b) Personnel Shortage due to: • Pandemic Event • Resignation • Retirement • Strike Action • Driver hour restrictions Loss of trained and competent personnel from all sections within ARA Business continuity plans in place (BUS-12, 13, & 14) to manage all ARA mission critical activities. . Additional usage of external contractors to ensure essential services / works programme targets are met. Pandemic safe workplaces / sites established to accommodate reduced number of staff Procedures are in place to manage a short / medium disruption of Technical / Supervisory / operational Personnel including re-assignment of duties and controlled overtime working as required. Over long term there would be recruitment / procurement of the necessary experience to fill the gaps. 3 4 12 [T] All Service Managers Head of Roads – Ayrshire Roads Alliance The staff numbers are reviewed whenever there are significant changes in staffing level. The Ayrshire Roads Alliance has Modern Apprentices who are providing a strong foundation for future staffing levels as an addition, The Ayrshire Roads Alliance has appointed a Training Officer who will undertake refresher training to the existing workforce where skill gaps have been identified. Furthermore, the Training Officer will develop and enhance the skills and competency with our MAs and trainee road workers. 19/5/25 2 Fuel Shortage Loss or restriction due to relief events. Any event that has an effect on the cost of performing the Services, or the date of their completion, including the occurrence of risks both foreseen and unforeseen e.g. industrial action. To mitigate the impact of losing access or having a restricted access to fuel, a contingency plan has been established which sets out the emergency management actions that will be taken that include designated fuelling stations and the prioritisation of fleet, putting non-essential vehicles off the road. 3 3 9 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance Continuation of public support will be dependent on outcomes, though expect some mixed reaction 19/5/25 To calculate the risk rating, multiply the Likelihood x Severity. Example…. Possible (3) X Significant (3) = Medium Risk Critical (5) Severe (4) Significant (3) Marginal (2) Insignificant (1) SEVERITY INDEX LIKELIHOOD INDEX Highly probable (5) 25 20 15 10 5 Probable (4) 20 16 12 8 4 Possible (3) 15 12 9 6 3 Unlikely (2) 10 8 6 4 2 Very Unlikely (1) 5 4 3 2 1 Incident Severity Cost (£) [C] Time [T] Reputation Min Max Min Max Insignificant (1) £0 £10,000 0 1 day Councillors/CEO Marginal (2) £10,001 £50,000 1 day 2 weeks Local Media Facebook etc. Significant (3) £50,001 £500,000 2 weeks 1 month Local Newspaper Severe (4) £500,001 £1,000,000 1 month 3 months National Newspaper Catastrophic (5) £1,000,001 >£1,000,001 3 months > 6 months National News (TV) KEY High Risk (16 – 25) Risks are not acceptable under any circumstances. Immediate action required Medium Risk (8 – 15) Additional controls measures may be required. Low Risk (1 – 6) Continue to monitor as part of review process or where changes occur. 76
Page 77
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 3 Failure to align with Budget requirements Level of investment required in road repairs and resurfacing and resulting cost of treatment higher than anticipated. Reduced budget could lead to the deterioration in the roads network, an increase in accidents, and insurance costs. Loss of parking income as a result of policy changes. Appropriate financial and performance monitoring arrangements in place to mitigate the risk. Regular meetings with and within partners Councils to advice on further resource and funding requirements. 2 4 8 [C] Business Support Manager Head of Roads – Ayrshire Roads Alliance Adequate control measures are in place, specifically, monthly meetings held with budget holders to review revenue budget and take appropriate corrective actions to bring budgets within tolerance limits. Monthly meeting with service managers to review capital budgets and programmes. 19/5/25 4 a) b) C) Adverse Weather Staffing Issues Salt Damage to salt storage (Dome) Lack of trained and competent personnel including operatives and drivers to provide full complement required to fulfil all gritting routes due to lack of volunteers for existing staff, flu pandemic, mass resignation, strike action and breach of Working Time Directive and Driver Hours Legislation. Reduction and /or loss of salt stock materials for Winter Service operations. Reduction and /or loss of salt stock materials for Winter Service operations. Procedures in place to manage a short / medium disruption of Driver / Operative Personnel including banking workers and overtime working as required. Over the long term there would be recruitment / procurement of the necessary experience to fill the gaps. There is adequate salt stock resilience and conservation control measures. Transport Scotland has strategic salt stock piles. Areas identified within depot to stock pile storage. Transfer salt to alternative depots. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Rolling programme established to ensure ongoing Health and Safety training. Appropriate and applicable checks are conducted on all new drivers to ensure that all reasonable precautions are taken to safeguard the ‘O’ licence, insurance payments and reputation. The service has extended the use of external companies to provide the winter service to increase resilience The Service has a framework salt supplier with a 14 day call down delivery. There is a joint agreement with other Councils to share available salt stocks. The existing weather service provides long term forecast indicating extreme and prolonged weather conditions. Cover salt exposed to the environmental elements. 19/5/25 5 Loss of Street Lighting & Traffic Signals Extended loss of Public Electricity supply creating issues with Street Lighting and Traffic Signals Some temporary traffic signals will be provided at key locations determined by the Traffic Management Section should these issues arise. Temporary traffic signals deployed by RMU. Contingency measures 3 3 9 [T] Traffic & Road Safety Manager Head of Roads – Ayrshire Roads Alliance We consider that the overall risk is low due to the mitigation measures that are in place 19/5/25 77
Page 78
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review detailed in Business Continuity Plans. 6 Transfer of Shared Services – Ayrshire Roads Alliance Any failure in Service provision would adversely affect the resilience of the Roads services. Extensive negotiations have taken place to ensure that the proposed joint service meets stakeholders needs 2 2 4 [T] Business Support Manager Head of Roads – Ayrshire Roads Alliance The new service is over ten years old and it is considered that the initial transfer of the shared service has been completed. Nevertheless there will always remain issues on transfer issues which may still arise. 19/5/25 7 Council’s Waste Transfer Licence Loss off / restrictions on waste transfer licence for all depots Robust management systems and procedures in place to comply with Environmental legislation, permit conditions and health and safety 2 3 6 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance We consider the overall risk is low, due to the current waste management systems in operation. Current contract allows 19/5/25 8 Council’s Operators Licence (‘O’ Licence) - Loss off / restrictions on Council’s ‘O’ Licence. A comprehensive maintenance regime has been established that follows all guidance from DVSA and the Traffic Commissioner to ensure that the O-Licence is protected. In addition, compliance activities are established and in place and a regular external audit is carried out by the Freight Transport Association every 2 years to ensure that all processes are performing to the required standard. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Continue to work with fleet service in East Ayrshire Council. 19/5/25 9 Failure to meet statutory duties in relation to Road Safety Inspections Failure to provide a Risk based approach and Inspection System in accordance with the approved, Inspection Manual: Road Safety Inspections and defect categorisations.in accordance with the Well- Managed Highway Infrastructure: A Code of Practice. There are procedures in place to manage this process: 1. Short term by prioritising and reducing other works activities and realigning budgets; 2. Medium / long term there would be a request for additional budgets; 3. Operatives can be assigned from other duties and overtime working approved. 2 4 8 [T] Service Managers Head of Roads – Ayrshire Roads Alliance Following implementation of the Inspection Manual: Road Safety Inspections and defect categorisations from 1st April 2019 in accordance with the Well-Managed Highway Infrastructure: A Code of Practice the Ayrshire Roads Alliance a) Inspects the entire road network within East Ayrshire and South Ayrshire, with performance in relation to the percentage of safety inspections carried out within the timescale being reported to the Joint Committee under the Performance Scorecard standing item on the agenda. b) Categorise defects in accordance with a risk based approach ranking defects one to four as 19/5/25 78
Page 79
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review detailed in the Inspection Manual: Road Safety Inspections and defect categorisations c) Issue repair lines for defects on carriageways and footways with target response times determined by the category of defect, as identified in the Inspection Manual: Road Safety Inspections and defect categorisations d) Complete the vast majority of Category 1 defects within the target response time of two hours. 10 Business Continuity / Emergency Planning Incident affecting one or more of the Ayrshire Roads Alliance service functions (including ICT Failure). Business continuity plans developed for: Roads Maintenance (including the Winter Gritting Programme); Lighting Maintenance Unit; Network; Design and Traffic and Road Safety facilities within East Ayrshire and South Ayrshire. To prevent fallout from IT system failure, a business contingency plan has been developed as well as a back up process to revert to paper based recording systems for fleet management and maintenance. 2 4 8 [T] Business Support Manager Head of Roads – Ayrshire Roads Alliance The overall risk is high due to the unknown nature of such an incident and because of the potential reputational damage and adverse effect on the service delivery, including discharge of statutory responsibilities. 19/5/25 11 Benefits Realisation Ayrshire Roads Alliance does not deliver the expected benefits outlined in the Detailed Business Case of June 2013. Benefit Realisation Plan to track the delivery of each benefit and take corrective action where appropriate it has been developed. A 10 year Service Review is due tol be completed within the next couple of years. 2 3 6 [C] Service Managers Head of Roads – Ayrshire Roads Alliance The overall risk is medium due to the various reviews outlined in the Benefits Realisation Strategy and Plan now progressing towards fruition. Internal management reports to be prepared reflecting on progress against Benefits Realisation Strategy. As at 1 April 2018 had realised budget savings of £2.031m against a target of £1.510m 19/5/25 12 Performance Performance Metrics are missed. The Service monitors the metrics and also compares performance against the APSE average. A standardised operational process and procedures has been developed to ensure efficient and effective processes and verification measures are in place. 1 4 4 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Performance metrics are reviewed and developed with the Pentana System being used to review performance. Performance is reviewed at every Management meeting. 19/5/25 79
Page 80
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 13 Procurement Insufficient due diligence carried out by the Ayrshire Roads Alliance in the procurement of goods and services. – standardised processes and procedures in line with Council’s contract procedures. Standardised processes and procedures have been developed to ensure efficient and effective processes and verification measures are in place. 1 4 4 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Managed Risk. 19/5/25 14 Programme Management Programme scope, schedule, objectives, cost and deliverables are not clearly defined or understood. Estimating and / or scheduling errors. Unplanned work that must be accommodated. Lack of co-ordination / communication Underestimated support resources or overly optimistic delivery schedule Unresolved Programme conflicts not escalated in a timely manner. Unanticipated escalation in Programme costs as a result of uncontrolled changes or continuous Clear definition of scope, schedule, objectives, cost, and deliverables through Service Improvement Plan, Benefits Realisation Strategy & Plan, and Customer Service Strategy. A Programme Plan has been developed which illustrates key activities, team, timing, milestones, and delivery of products. Incorporate unplanned work within Programme Plan and minimise impact on delivery of products through parallel processes when feasible Programme co-ordination and communication conducted in accordance with Programme governance structure Support resources and delivery schedule developed from robust Programme Plan and previous experience of similar Programmes Programme conflicts recorded in Issues Log and progressed in accordance with reporting arrangements for project team Escalation of Programme costs addressed through appropriate and applicable corrective actions and control measures. 1 4 4 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Managed Risk 19/5/25 80
Page 81
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review inflation of a project’s scope beyond initial remit Unanticipated delays in Programme timescale as a result of uncontrolled changes or continuous inflation of a project’s scope beyond initial remit Communication Strategy to engage public awareness not planned on a joint Ayrshire basis Priorities change on existing service delivery. Affordability of future service payments. Councils withdraw or cannot provide sufficient support, or agreed level of input is not provided resulting in Programme delays Delay of Programme timescale addressed through appropriate and applicable corrective actions and control measures. Ensure that a robust Communication Strategy and response network is developed during planning stages of Programme which incorporates sufficient key review stages to ensure effective communication of key messages regarding deliverables and progress Ensure that changes on existing service delivery are communicated in accordance with the existing Service Level Agreement Ensure that East Ayrshire Council and South Ayrshire Council are fully aware of the budgetary implications required to meet the on-going cost of service provision, as detailed in the DBC, and have fully committed sufficient financial resources following Business Case sign-off. Early identification of problems, and dialogue with Council. The Ayrshire Roads Alliance is developing a module to project manage work requests received by other Service providers with East and South Ayrshire Councils. 15 Health & Safety / Risk & Insurance Insufficient investment, resources and on-going maintenance to resolve issues identified in Health & Safety surveys of depots are on-going. This also includes ensuring security is adequate. New harbour facility was constructed along with Issues identified in Health and Safety Surveys are recorded on Issues Log along with corrective actions to rectify / bring up to the required standard. To ensure that Health and Safety processes are always followed, this is a standing agenda item held at monthly management meetings. In addition to a separate H&S group 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance South Ayrshire Council continues to have ownership for and maintenance of depots/harbour within their area. Responsibility of funding the various mitigation actions identified in the Issues Log sits solely within the control of South Ayrshire Council. East Ayrshire 19/5/25 81
Page 82
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review additional fencing, gates and stillage for timber. Dredging is carried out bi- annually. Works have been completed at lifeboat station and new sheet piling to be installed along timber jetty. The Ayrshire Roads Alliance operates from and manage risk of enforcement action and penalties should HSE become involved. that meets on a quarterly basis with the H&S Officer. Risk assessments and safe systems of work have also been developed and are in place with H&S assistance. Council has ownership and responsibility for their depots. 16 Development Control – Road Bonds Inadequate coupon values of Road Bonds exposes the Roads Authority to a potential shortfall if the roads works have to be completed by them in the event that a developer defaults. The coupon value of Road Bonds that are more than three years old are reviewed to determine their adequacy. Where a shortfall is identified, the developer will be advised to increase the value of the Road Bond held when an application is made for an extension to the Road Construction Consent (RCC), which is normally valid for three years. 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance If the road authority is required to complete a development road then only the cost up to the value of the Road Bond can be recovered from the provider. Any shortfall has to be met by the roads authority. A complete review of the process of delivering road bonds has been completed 19/5/25 17 Bridges and Structures Inadequate inspection and maintenance of structures, bridges and culverts due to aging, increased live loads, cracking corrosion, environmental effects (freeze and thaw cycles) and fatigue Rolling programme of repair, rehabilitation or replacement (for weak bridges) through Council Capital Budgets. 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance Bridges and culverts are defined as structures with a span in excess of 900mm. 19/5/25 18 Flooding Receipt of less Grant Aided Expenditure funding than anticipated for flooding mitigation schemes administered by SEPA. Potential lack of sufficient funding for flooding mitigation schemes if cost of schemes exceeds Grant Aided Expenditure (GAE) due to Relief Events or Force Majeure. Seek capital funding from Council(s) to bridge funding gap for flooding mitigation schemes declared in Flood Risk Management Plan. 2 4 8 [C] Bridges & Design Manager Head of Roads – Ayrshire Roads Alliance The Councils have a legal duty under the Flood Risk Management (Scotland) Act 2009 to implement flooding mitigation schemes declared in the Flood Risk Management Plan. Only 80% of principal funding for flooding mitigation scheme. However increased costs due to relief events or force majeure is not funded 19/5/25 19 Financial Potential swift decline in value of Pound Sterling due to Force Majeure or material adverse change Mitigation measures would be put in place to prioritise front line services as detailed in the specific Business 2 4 8 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. The impact of the United Kingdom exit from the European Union has still to be evaluated. On- 19/5/25 82
Page 83
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review resulting in increased costs in terms of fuel prices, interest rates and insurance premiums. Continuity Plans for office, depot and harbour, as applicable going discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 20 Contractual Agreement Potential swift decline in value of Pound Sterling followed by market volatility over the short to medium term resulting in suppliers and contractors terminating agreements due to Force Majeure or material adverse change. Mitigation measures would be put in place to prioritise front line services as detailed in the specific Business Continuity Plans for office, deport and harbour, as applicable. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk. The impact of the United Kingdom exit from the European Union has still to be evaluated. On- going discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 19/5/25 21 GDPR The existing Data Protection Act 2018 was brought about by the General Data Protection Regulation (GDPR) which is an EU Regulation that sets out the changes that the UK will implement in a new Data Protection Act. Follow Corporate Procedures 3 3 9 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 19/5/25 22 Presence of Coal Tar within the carriageway network Coal Tar is a known material used in the construction of carriageways until the mid-80s and is now known as a carcinogen and hazardous waste material. Reduce the level of risk by coring all works prior to design. Ensure an appropriate solution within the design is prepared which is either to retain in-situ and record presence, or remove and dispose of in accordance with current guidelines. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed Risk; Ayrshire Roads Alliance has a duty of care to all employees in accordance with the Health and Safety at Work Act 1974,Construction Design and Management Regulations 2015 and the disposal of hazardous waste. 19/5/25 23 Service The impact of the United Kingdom exit from the European Union Mitigation measures are in place to prioritise front line services as detailed in the specific Business Continuity Plans for office, depot and harbour as applicable. 4 3 12 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance Managed risk. Ongoing discussions with Transport Scotland, COSLA and Ayrshire Roads Alliance on the impacts on the transport network. 19/5/25 24 Transport Increased cost of vehicle maintenance due to lack of investment in fleet replacement To mitigate the risk of increased maintenance costs through lack of fleet investment a comprehensive maintenance programme is in place for all vehicles in addition to a vehicle replacement programme developed to identify the optimum life cycle for fleet. 3 3 9 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 19/5/25 25 Transport Loss of operational base for any reason (Crookedholm Depot) To mitigate the impact of the loss of the transport depot and garage, business contingency plans have been developed that highlight how and where office based staff will work in addition to the steps to ensure that 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 19/5/25 83
Page 84
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review maintenance is undertaken, which would be to activate external maintenance frameworks. 26 Transport Loss of public utilities for an extended time including electricity and water. Business continuity plans are in place to allow for the whole service to continue to function in the case that utilities are lost for an extended period of time. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 19/5/25 27 Transport Loss of confidential information and appropriate handling of information will lead to breaches of data protection and potential significant financial penalties being incurred by the Council All staff that handle personal details have undertaken e-learning to advise of appropriate data protection steps required and where appropriate electronic systems are in place for recording and management of personal data to avoid paper being lost or misplaced. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 19/5/25 28 Transport Passenger transport – late / non-attendance / vehicle breakdown by pick up vehicle – Failure of service as Service as user would miss Transport link connection / arrives late at destination activity / part activity The delivery of passenger transport is managed on the Council’s behalf by SPT. If there is an issue where there is a failure in service provision SPT would be required to organise a replacement service, working in conjunction with Officer locally within EAC. 2 2 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 19/5/25 29 Transport Passenger transport – escort not in attendance ASN contracts / Council owned vehicles service failure. Service not able to be provided until escort arrives. Server user misses activity / part activity Should an escort not be available H&SC services would arrange to provide another responsible individual available to ensure that the service can be delivered. In the unlikely case this cannot be accommodated, the parent would be notified and alternative arrangements made for the transport of the child to the school. 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 19/5/25 30 Transport No driver available to deliver service due to annual leave / sickness absence. Service not able to be provided service user misses activity / part activity Any shortage of driver would result in arranging for an alternative qualified individual within transport services to drive, or to work with Coalfield Community Transport to deliver the service. 1 3 3 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 19/5/25 31 Transport Passenger transport : Emergency closure of schools and contractors unable to provide Should schools need to close unexpectedly, all parents will be contacted to request that children are collected ASAP. Teachers will remain with children until the last one 1 4 4 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 19/5/25 84
Page 85
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review transport within relevant timescales - has been collected safely by a parent. 32 Transport Passenger Transport: Documentation out of date risk to service users. Potentially inappropriate individuals, inappropriate vehicles used being used to provide service Documentation is reviewed and approved on an annual basis to ensure that the correct data is held for pupils, parents, schools and transport operator information. 1 5 5 [T] Strategic Manager Head of Roads – Ayrshire Roads Alliance 19/5/25 33 Transport Passenger Transport: Contractor unable to fulfil obligations due to bankruptcy etc. Service failure not able to be provided until alternative arrangements made. Server user misses activity / part activity SPT manage all transport on behalf of EAC. In the case of a contractor going out of business, an alternative contractor will be sought. Where this cannot be provided, parents will be contacted and alternative arrangements may need to be made for the provision of transporting school children such as providing a mileage allowance to parents until an alternative solution can be implemented. 1 4 4 [C] Strategic Manager Head of Roads – Ayrshire Roads Alliance 19/5/25 34 EV Charging Tariff Negative feedback to both authorities On approval by Cabinets a full programme of public communication to be issued 2 3 6[R] Strategic Manager Head of Service Ayrshire Roads Alliance 16/2/24 35 Material Shortages and Price Increases Steel products, timber, electrical equipment and aggregates have seen a price increase with aggregates prices falling back in the spring. This is as a result of market cost increase of raw material affecting suppliers, supply chains, shipping, transportation and Construction costs. Increased admin at UK ports due to EU Trade Cooperation has resulted in increased transportation costs, raw materials and surcharges. Where there are problems we are working with supplier to optimise deliveries to get procure best value under the circumstances. 4 3 12 [C] Strategic Manager Head of Service – Ayrshire Roads Alliance This will be under constant review with contractors. 19/5/25 36 Storage Related Risks Theft / Damage of Stores Risk is very low as there are many measures that have been put in place. For example – CCTV cameras, secure entry to the depots, insurance covers all depots for theft / 1 4 4 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 19/5/25 85
Page 86
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review damage, robust store person / key holder procedures in place 37 Ash Die Back Potential for death or injury as a result of ash dieback related accidents, both to professionals working on trees, and to the general public Increased safety issues due to declining ash trees on roads, owned and managed land such as in county parks, housing, estates, schools, routes to school, active travel routes and other well- used paths Risks to statutory functions or service delivery such as retaining safe schools, public open spaces or roads Risks to staff and community from trees on adjacent land falling into your estate Ash Trees within the public network with a fall range will be inspected and prioritised. P1 Immediate Felling P2 Monitor and Fell if moved to P1 P3 Monitor and Fell if moved to P1 Private landowners will be advised of any trees within their land which could impact on the public network. Under Road Scotland Act 1984 ARA have the authority to pursue landowners and remove diseased trees and recharge 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 19/5/25 38 Ukrainian Crisis / Middle East Crisis Increasing cost of bitumen and the potential of short supply due to Russian sanctions and increased costs. May also result in rising fuel and delivery costs Pre-programming with suppliers and contractors as well as monitoring through revenue period reviews. 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 19/5/25 39 Fuel - Red Diesel No longer permitted to use red diesel within construction vehicles. This has an impact on project costs and the overall programme. Reviewing alternative forms of fleet, however, this brings additional cost. 4 3 12 [C] Strategic Manager Head of Service Ayrshire Roads Alliance 19/5/25 40 EV Charging concession contract Failure to attract a private partner Robust and detailed tender package to be issued through the procurement process 2 3 6[T] Strategic Manager Head of Service Ayrshire Roads Alliance 19/5/25 41 Energy Costs fluctuation Impact on revenue budgets Robust period review of energy costs for lighting and EV chargers. 3 3 9[C] Strategic Manager Head of Service Ayrshire Roads Alliance 19/5/25 86
Page 87
APPENDIX 1: AYRSHIRE ROADS ALLIANCE RISK REGISTER Official Risk ID Risk Category Risk Description Risk Mitigation Actions Likelihood Severity Risk Rating after Mitigation measures Responsible for managing the risk Risk Owner Additional Comments Date of last review 42 Land acquisition and other legal resource requirement Lack of available resources resulting in delays to projects Triage projects at regular update meetings. Consider outsourcing Legal work. 4 3 12 [T&R] Strategic Manager Head of Service Ayrshire Roads Alliance 19/05/25 43 Procurement Scotland Excel Contract Framework delays Review alternative Frameworks to procure Material and Services 5 3 15 [C] Service Managers Head of Roads – Ayrshire Roads Alliance Alternative Framework documentation would be significantly different from SXL. Additional staff time may be require to complete. 19/5/25 44 United States Trade Agreement This is as a result of market cost increase of raw material affecting suppliers, supply chains, shipping, transportation and Construction costs. Where there are problems we are working with supplier to optimise deliveries to get procure best value under the circumstances. 4 3 12 [C] Strategic Manager Head of Service – Ayrshire Roads Alliance This will be under constant review with contractors. 19/5/25 87
Page 88
88
Page 89
Official AYRSHIRE SHARED SERVICE JOINT COMMITTEE 06 June 2025 Report by the Head of Ayrshire Roads Alliance ______________________________________________________________ SUBJECT: ROADWORKS PROGRAMME 2025/26 ______________________________________________________________ Purpose of report 1. The purpose of this report is to advise the Joint Committee on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2025 to 2026. Recommendations 2. It is recommended that Joint Committee: (i) Notes, the Ayrshire Roads Alliance programmed works 2025/26 (ii) Otherwise, notes the contents of this Report. Background 3. The budget allocation for East and South Ayrshire Councils Roads Investment Programme for FY 2025/26 can be seen in tables 1 and 2 below respectively. Table 1: East Ayrshire Council Roads Investment Programme 2025/26 Programme Area Budget (£m) Carriageway Resurfacing 2.305 Footway Resurfacing 0.150 Street Lighting 0.215 Traffic & Transportation incl. road safety 0.330 Active Travel 0.050 School Streets 0.050 Bridge and Culvert Strengthening (incl. road slips) 3.500 Car Parks incl. Multi-storey demolition 0.820 Fleet 0.600 Total £8.020 External Funding (Confirmed) SPT – Behaviour Change £0.385 Transport Scotland – Behaviour Change £0.116 ATIF - Tier 1 £0.758 Developer Contributions/Route Action Plans £0.396 SG – EV Infrastructure Fund £2.800 Total £4.455 Agenda Item 7 89
Page 90
Official External Funding (To be Confirmed) Sustrans – Annick Valley Stage 2 £0.175 (Tbc.) ATIF Tier 2 - Design £2.405 (Tbc.) Road Safety Improvement Fund £0.270 (Tbc) SPT General Bus Infrastructure £0.270 (Tbc) Total £3.120 (Tbc.) Table 2: South Ayrshire Council Roads Investment Programme 2025/26 Programme Area Budget (£m) Carriageway & Footway Resurfacing 1.581 Street Lighting 0.150 Bridges Capital 0.881 Millennium and Craigholm Bridges 0.145 C12 Dunure slope stabilisation 0.130 Vehicle restraint barriers 0.073 Cattle grid renewal 0.033 Girvan Harbour Jetty repairs 0.504 Local Flood Risk Plan 0.153 Ayr Depot 0.250 Climate Changes St Ninians Park 0.255 EV Charging Infrastructure 0.281 Total £4.436 External Funding (Confirmed) SPT – Behaviour Change £0.170 Transport Scotland £0.116 Tier 1 – Active Travel Funding £0.737 ATIF–Tier 2(Dundonald – Barassie) £2.500 Ayrshire Growth Deal £0.857 Levelling Up Fund (Active Travel) £4.000 Total £8.380 External Funding (To be Confirmed) Levelling Up Fund (Burns Statue) £15.000 (Tbc. Sustrans £2.788 (Tbc.) ATIF Tier 2 - Design £1.626 (Tbc.) Road Safety Improvement Fund £0.270 (Tbc.) SPT – Bus Infrastructure Improvements £0.100 (Tbc.) Total £18.870 (Tbc.) Note: Several funding applications have still to be confirmed. The affected areas of potential funding are denoted by the use of “£Tbc.” in Tables 1 and 2 above. Main report/main issues 4. Surfacing programmes for FY 2025/26 are contained within Appendices One and Two. 90
Page 91
Official Capital Resurfacing 5. In East Ayrshire 1% of the carriageway resurfacing programme has been completed with some delays with the programming of the remaining works due to the need to re-tender the contract for coal tar testing which must be carried out ahead of any works. It is anticipated that this new testing contract will be issued within the next month which will allow works to be programmed and completed before the end of the financial year. 6. In South Ayrshire we have completed 20% of the carriageway programme with an anticipated completion date of October 2025. Footway resurfacing programme commences in September 2025 and with an anticipated completion date of November 2025. There has been several carriageways and footways that have tested positive for coal tar which required additional control measures to be put in place. Some locations identified for 2025/26 have been carried forward and rescheduled to 2026/27 programme. East Ayrshire Council residential road and footway repairs (Additional Revenue Funding) 7. At Cabinet on 13 March 2025, East Ayrshire Members Initiatives approved £800k revenue funding for residential and footway repairs with locations identified detailed within Appendix 2 of this report. South Ayrshire Council Ward Investment Programme 2025/26 8. Officers within our engineering disciplines continue to develop work schemes identified by Ward Members under the South Ayrshire Council Ward Investment Programme for 2025/26 as detailed within Appendix 4 of the report. Note: Sites will be further added as discussions progress with Officers and Ward Members. Timber Transport 9. Two grant funded locations in South Ayrshire for 2024/25 are now complete. 10. 5no. locations in the East and 2no. locations in the South were submitted by Officers for Timber Transport funding. All have been ranked just below the threshold limits and consequently were unsuccessful to secure funding for 2025/26. A meeting will be arranged to review our application process for when the window opens for 2026/27 applications. Street Lighting 11. Street lighting column and cable replacement programme of works which incorporates LED lanterns is detailed in Appendix 1 and 2. 12. Ayrshire Roads Alliance is actively exploring alternative procurement routes due to a further delay of Scotland Excel Street Lighting Material Framework which is hampering the completion of the LED project in the East. 91
Page 92
Official Electric Vehicle Infrastructure 13. The Electric Vehicle Infrastructure Fund (EVIF) programme with the number of public chargers installed to date is listed within Appendix 3 for South and East Ayrshire respectively. 14. East Ayrshire Council is the lead authority for the PAN Ayrshire Public Electric Vehicle Charging Strategy. The project has secured a grant of £2.8million and work continues on the procurement phase. Following the previously approved business case, further papers have been presented to the cabinet regarding the introduction of an EV charging tariff, which has been implemented across all three Ayrshires as of 1st January 2025. A further increase to tariff will be implemented on 1st July 2025. This tariff aims to establish a sustainable funding model and attract private investment. 15. Work continues on the tender documentation for the Pan Ayrshire concession contract with the appointment of Mott MacDonald as consultants to assist with the collation of the relevant documents required for tender. The Single Procurement Document (SPD) was issued on 3rd March 2025 for the initial stage of tendering, followed which we received numerous bids. The evaluation is currently ongoing, with the Invitation to Tender (ITT) to be published in June 2025 for the shortlisted bidders, followed by contract award in October 2025. 16. All Rapid Chargers are required under the Public Charge point regulations 2023 legislation to be able to accept contactless payment by 24th November 2024. Ayrshire Roads Alliance has secured funding from Transport Scotland Contactless Compliance Grant Funding to replace/activate/retrofit eligible CPS rapid chargers to incorporate contactless payment. Works have been carried out to replace the non-compatible units and to activate contactless terminals on compatible rapid chargers. 17. Replacement of 22kW charger at Troon Swimming Pool is approved by SAC to come from their capital fund. Replacement of 50kW chargers at Burns Statue Square, Ayr and Girvan Harbour are funded by the Contactless Compliance Funding. Structures 18. Land acquisition and/or access agreements alongside environmental license requirements continue to cause delays to a number of projects. ARA are working closely with EAC Legal/Estates and relevant stakeholders to progress these issues. 19. Appendix 2 details East Ayrshire Council Bridges Capital programme for 2025/26. Seven works contracts are near tender ready. 20. A Consultant has been appointed to carry out Principal Inspections on 437 EAC structures. These are ongoing and should be complete by end of May 2025. The internal Principal Inspection program for 2025 is underway. 92
Page 93
Official 21. A713 Polnessan Upper Bridge - ARA have erected temporary traffic signals due to subsidence in the carriageway. Traffic lights will remain in place until the slope has been stabilised. There has been some disruption to Windfarms and Sub- stations in the area and ARA working closely with developers to find alternative routes for their abnormal load movements. A consultant has been appointed and discussions are ongoing regarding a permanent solution. 22. B741 Coal Glen Embankments works have been awarded; however, the works have been postponed due to issues with a 132kV SPEN cable in the carriageway. ARA are in ongoing discussions with SPEN, the contractor, legal services and insurance to find a solution, works are now not likely to be completed until 2025/26. 23. B713 near Sorn road slip sheet piling works are ongoing. Works going well, programmed to be complete beginning of July 2025 24. ARA are working with EAC Legal/Estates to acquire land at West Clerkland Bridge through a Compulsory Purchase Order. The bridge has been shut to vehicular traffic since 2012 and shut to both pedestrians and vehicular traffic since 2021. 25. 3no. bridges on the A71 between the Bellfield Interchange and Moorfield Roundabout need replacement expansion joints. A consultant was appointed to explore options in removing the joints and making the structures semi/fully integral. It has been decided that in the meantime 2 joints that are repeatedly failing will be replaced with asphaltic plug joints. 26. B730/10 Littlemill Bridge land acquisition complete after years of negotiation. Tender documents to be reviewed and works put out to tender with a view to start on site in Spring 26. 27. The South Pier Quay at Girvan Harbour has been assessed to have a load carrying capacity of 0.5 tonnes per square metre. Following dive surveys undertaken earlier this year the option chosen to extend the life of the structure is steel plate repairs to the existing sheet piles and grouting of the voids. All technical contract documentation has been completed and the tender process is ongoing. It is anticipated that tenders will be issued in June with works commencing on site in August/September. 28. The detailed design of the Girvan Harbour Timber Jetty works are progressing again now that the South Pier Quay design work has been completed. Submission of the contract documentation for review is expected in July 2025 followed by the tender process in August 2025 led by East Ayrshire Council procurement. 29. The A79/30 Victoria Bridge Concrete Repairs and Painting on site work is currently paused. The Marine Licence 28 day consultation process is ongoing 93
Page 94
Official and will be concluded on the 21st May 2025. It is expected that determination of the Marine Licence will take place soon afterwards, allowing the work to continue. 30. Girvan Harbour dredging. Funding has been secured from SAC to carry out the first phase of dredging in 2025/26to re-establish full operational status for the RNLI lifeboat. Dredging will be carried out in two areas to ensure the RNLI lifeboat can operate at all tides. Area 1 is in the main channel where a 15m wide x 181m long dredge will take place to 1.5m below chart datum. Area 2 is at the RNLI Pontoon where a 15m wide x 43m long dredge will take place to 1.5m below chart datum. All dredge material will be taken on shore and disposed at landfill. Discussions are ongoing with SEPA and Marine Scotland to establish if any works can be carried out prior to the end of the bathing restrictions in mid September. 31. Ayr South Pier. In May 2022 ARA and South Ayrshire Council agreed a procedure for the inspection of Ayr South Pier as there did not appear to be an inspection regime in place for this significant piece of Ayr Common Good infrastructure. A key element of the procedure is that : “South Ayrshire Council, Asset Management and Community Asset Transfer – Housing, Operations and Development Directorate are the owner of the asset, responsible for liaison with the Ayrshire Roads Alliance and funding / carrying out repairs” 32. A key type of inspection detailed in the procedure is underwater inspection by divers and to this end a 2024/25 Business Case submitted for Capital funding to employ a consultant to carry out an underwater dive survey and structural assessment was submitted. This was not accepted as the asset was Ayr Common Good. A dive survey and assessment requires to be carried out soon and we need to find a way of making this happen. No alternative method of funding has been identified which is a matter of concern. 33. On the 3rd February 2025 a sink hole was reported which had developed at the land end of the South Pier in a verge area. Emergency repairs were required immediately and follow up repairs are needed highlighting the importance of a dive survey and assessment. Funding is being sought for this. Traffic & Transportation 34. Active Travel Infrastructure Tier 1 grant funding has been received from Transport Scotland. Active Travel projects using the Tier 1 funding is currently in development, and will be implemented over the course of the current financial year. 35. There was a reported underspend in EAC of £170k in 24/25 which has been carried forward and the associated delayed projects have been included in this years project list contained in Appendix 2. 36. Confirmation of the Road Safety Improvement Fund grant allocations is pending but it is anticipated that this years allocation for EAC will be in the region of £300k 94
Page 95
Official and for SAC £219k. Schemes are currently being identified and prioritised and the schemes listed in the appendices may be subject to change pending Transport Scotland approval. 37. The Kilmarnock Bus Station refurbishment programme is now complete and a new cleaning and inspection regime has been implemented. Additional funding has been allocated this year for upgrades to Cumnock Bus Station which include changes to materials and the installation of a public address system. Ayrshire Growth Deal (AGD) Roads Projects 38. The three Ayrshire Councils have worked in partnership with other agencies, communities and businesses to secure the first Regional Growth Deal in Scotland. This will see £251.5 million of investment in key assets and key sectors across Ayrshire. 39. There are currently no transport projects within the Ayrshire Growth Deal proposed for East Ayrshire Council however the Ayrshire Roads Alliance recognise the strategic importance of Bellfield Interchange and will continue to work with colleagues to secure the improvements required. 40. By carrying out extensive modelling of the existing road network around Glasgow Prestwick Airport/Ayrshire Growth Deal cluster and building on the LDP2 no net detriment approach the Ayrshire Roads Alliance was able to stress-test the road network and identify the following improvements which will reduce peak congestion, build capacity into the network to facilitate future growth, improve road safety and journey time reliability. Project Location 1 Sandyford Toll Roundabout capacity improvements 2 Dutch House Roundabout capacity improvements 3 Monktonhead Roundabout capacity improvements 4 A79/Station Road Roundabout capacity improvements 5 Shawfarm Road Roundabout capacity improvements 6 Shaw Road/Shawfarm Road junction re-alignment/improvements 7 Active Travel links from existing network to AGD Commercial Build 8 Public Transport Infrastructure improvements 41. Project 7 & 8 compliment the project currently being progressed under the de- carbonisation of the road network being developed by the Ayrshire Roads Alliance and funded by the successful Levelling Up Fund round 3 award. 42. A Case for Change has been submitted to Scottish & UK Governments seeking approval of the changes noted above and also the Prestwick Proposition, the Ayrshire Roads Alliance will assist in the delivery of all these projects for South Ayrshire Council. 95
Page 96
Official Levelling Up Fund 43. South Ayrshire Council successfully secured £20million of funding from the Levelling Up Fund (LUF) round 3, £16million of this funding will be utilised to redevelop Burns Statue Square with the remaining £4million allocated to Active Travel. East Ayrshire Council were unsuccessful in securing funding in round 3 to improve the Bellfield Interchange. 44. Burns Statue Square is a key initiative emerging from the Town Centre Framework, it is a priority project to support placemaking and make the town a more successful place to live, work, visit and enjoy. The project’s purpose is to reshape the southern entrance to the town centre as a new attractive and appealing gateway, involving rationalisation/ realignment of road carriageways to create opportunity for more useable, connected, pedestrian friendly, high quality public realm space and arrival point. The Ayrshire Roads Alliance procurement are exploring the potential of usingthe SCAPE Framework to direct appoint Balfour Beattie to deliver the project on a Design & Build basis due to the fixed budget and completion deadline of 31st March 2027. 45. The Ayrshire Roads Alliance will construct a new Active Travel Route linking Dundonald to Barassie Station & improve the existing NCN7 from Prestwick to Barassie railway stations. These improvements, which are being funded by Active Travel Infrastructure Tier 2 funding will compliment further active travel routes which will be delivered as part of the Ayrshire Growth Deal. Active Travel 46. ARA submitted several applications to the Active Travel Infrastructure Fund 2025/26, £5.7m of construction funding in East Ayrshire & £2.878m of construction funding in South Ayrshire was unsuccessful. We await a decision on the remaining applications for design funding. 47. A total of £787,000 has been secured for SPT & TS to deliver a behaviour change programme in both South & East Ayrshire, projects including the re- establishment of the Active Travel Hub in South Ayrshire, phase 1 construction of an active travel innovation centre in East Ayrshire and support to the Cumnock EV Car share project. Ash Dieback 48. Following reports to Cabinets in East Ayrshire and South Ayrshire, surveys and works are ongoing with 28-day notices being issued to owners and any objections received referred to legal service. A detailed update report will be presented to Joint Committee later in the year. 96
Page 97
Official Implications 49. Implications Yes No Paragraph number in report 1. Policy/Strategic Planning x 50 & 51 2. Governance x 52 3. Human Resources x 53 4. Equality and Fairer Scotland Duty x 54 5. Financial x 3, 55 & Appendix 1, 2 and 4 6. Risk x 56 & 57 7. Community Wealth Building x 58 8. Net Zero x 59 Policy/strategic planning implications 50. A well-maintained road network will contribute to achieving the 2015-2030 Community Plan objectives and associated 2021-2024 Delivery Plans 51. The matters referred to in this report contribute to Priority 1 of the South Ayrshire Council Plan: Spaces and Places/ Moving around and the environment (Outcome 1). Governance implications 52. By virtue of the relevant statutory provisions, principally detailed within the Roads (Scotland) Act 1984, the Council as local roads authority is required to manage and maintain all publicly adopted roads within its area other than those which are maintained and managed by the Scottish Ministers. Human resources implications 53. The work programmes have direct impact on human resources and the Alliance will ensure all works are suitably resourced to maintain satisfactory progress. Equality impact and Fairer Scotland duty implications 54. Equality Impact and Fairer Scotland Duty screening assessments will be undertaken annually as required during the planning stage prior to the delivery of the programme of works. Financial implications 55. The Ayrshire Roads Alliance will deliver the strategic and local services as stated in the Service Plan. The budget is provided by East Ayrshire Council, South 97
Page 98
Official Ayrshire Council, and other external organisations. Appropriate scrutiny arrangements are in place to manage these budgets. Risk implications 56. The Ayrshire Roads Alliance Risk Register is reviewed and presented at every Joint Committee. 57. The Works Programmes, Service Plan and the Risk Register do not expose either Council to an increased risk as they have been developed from existing budgets and existing service commitment. Community Wealth Building implications 58. The works programme provides economic levers to develop resilient, inclusive local economies with more local spend and fair employment, as well as ensuring that wealth is more locally owned and benefits local people. Net zero implications 59. The Ayrshire Roads Alliance Service Plan and Carbon Strategy supports and links to East Ayrshire Climate Strategy Themes Theme 2: Transport Theme 4: Natural Environment Appendices Appendix 1 - South Ayrshire Council Programme of Works 2024/26 Appendix 2 - East Ayrshire Council Programme of Works 2025/26 Appendix 3 – EV Public Chargers Appendix 4 - South Ayrshire Council Ward Investment Programme 2025/26 Background papers • East Ayrshire Council – 2025/26 Road Asset Management Plan. Investment and Programme • South Ayrshire Council – Road Improvement Plan 2025 - 2026 Person to contact. Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail. jane.corrie@ayrshireroadsalliance.org Implementation Officer Craig Knape, Strategic Manager - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail. craig.knape@ayrshireroadsalliance.org 98
Page 99
Official Appendix 1 South Ayrshire Council – Programme of Works 2024/26 Ayrshire Roads Alliance - Carriageway Structural Maintenance Programme over two years 2024 to 2026 [Works carried forward from 2023/24] Route No Town Road Name Works Description Sch eme Sco re Estimated Cost Cost to Date Variance +/- Comments B734 Old Dailly Barr Old Dailly Old Dailly to Penkill + drainage improvements N/A £150,813 £163,932 -£13,119 Complete B7035 By Girvan Glendoune Houdston Road (Coalpots) Braetoll South + S Power shut down N/A £200,000 £206,251 -£6,251 Complete B743 By Mossblown Ayr / Mossblown? West from Brocklehill Farm 53 £249,002 £249,239 -£237 Complete C37 Auchincruive Barrackhall Gibbsyard 48 £123,861 123,873 -£12 Complete Uncl Tarbolton Springfield Road Garden Street to No 50 46 £54,275 £53,851 +£424 Complete B742 By Coylton B742 Council Boundary - A70/Hillhead, Coylton By Holebogs, S bend 59 £445,000 £440,506 +£4,494 Complete B742 By Coylton B742 Council Boundary - A70/Hillhead, Coylton From A70 at Hillhead south to C21 Craigs Road junction 56 B742 By Coylton B742 A70 Hillhead - B744 Jcn N Of Annbank, Coylton From Meadowhead Depot entrance south-wards 55 Complete B742 By Coylton B742 A70 Hillhead - B744 Jcn N Of Annbank, Coylton Bridge of Coyle to C2 52 B744 Annbank Weston Brae Full Length 53 £152,000 £207,822 -£55,822 Complete B744 Annbank Browns Crescent Weston Avenue Full Length Craighall Way to 101 Weston Avenue 53 56 U77 By Coylton Hole Road Full Length 46 £82,867 £83,064 -£197 Complete B7023 Maybole Crosshill Road Full Length 56 £74,687 £72,215 +£2,472 Complete Complete Complete B7023 Maybole St Cuthbert's Road Full Length 53 £30,669 £41,792 -£11,123 B7024 Maybole Alloway Road Redbrae to Bypass 51 £55,922 £96,288 -£40,366 99
Page 100
Official C122 By Maybole C122 Gardenrose Path/Maybole - School Road/Minishant, Maybole C122 Gardenrose Path/Maybole - School Road/Minishant, Maybole School to new Bypass Ladycross to new Bypass 50 £58,095 £58,097 -£2 Complete B7023 Maybole Ballochbroe to Crosshill Dalhowan to C58 £275,435 £362,350 -£86,915 Complete A719 PH 2 By Maidens By Dunure Pennyglen/B7023 - Kirkoswald Road/Maidens, Maidens A719 Smithy Bridge/Dunure - Croy Brae, Dunure B7023 Enoch Lodge -Caravan Park Cemetery to Drumshang 67 £281,669 £326,746 -£45,077 Complete Complete A719 PH 1 By Maidens Pennyglen/B7023 - Kirkoswald Rd & Turnberry Rd /Maidens, Turnberry Morriston Farm to Jct Blawearie Maidens to Turnberry 56 £441,666 £540,857 -£99,191 Uncl Maybole Ashgrove Avenue Full Length £88,954 £102,985 -£14,031 Complete Ayrshire Roads Alliance - Carriageway Structural Maintenance Programme – New Sites identified for 2024 to 2026 B749 Troon Monktonhill Road Southwood jct to Isle of Pin 59 £210,000 £265,328 -£55,328 Complete. after excavation, additional material was required to regulate due to sand & soft spots localised to lots of areas in Troon B749 Troon Craigend Road Fullarton Drive railway bridge to South Beach 48 £167,500 £201,706 -£34,206 Complete Overspend same as Monktonhill Rd 100
Page 101
Official B749 Troon South Beach Lochend Road to Academy Street jct 54 £200,000 £307,540 -£107,540 Complete. Overspend same as Monktonhill and Craigend. C44 Dailly Dailly to Turnberry Farden 500m towards Drummock 39 £112,560 £71,137 +£41,422 Complete B7027 Barr Knowe Road Lochtonmill southwards £63,000 £53,406.44 +£9,593 Complete B734 Colmonell Colmonell to the A77 £106,560 £150,273 -£43,713 Complete B7023 Maybole C58 to Cemetary £297,606 £271,503 +£26,102 Complete A70 C39 Coylton Ayr Joppa Doonholm Road Hole Road jct to Pharmacy Alloway to The Loaning 35 43 £179,321 £155,377 +£23,944 Complete C145 Ayr Hillfoot Road Holmston Rd to Holmston Dr 54 £91,875 £123,733 -£31,858 Complete Uncl Maybole Queens Terrace/Chesney Grove/Kincraig Avenue Full Road 33 33 £166,275 £174,448 -£8,173 Complete Uncl Maybole Cargill Road Full Road 47 £46,900 £48,224 -£1,324 Complete C1 (STTS) Straiton Newton Stewart Road U8 towards Straiton to U57 44 £120,400 £119.293 +£1,107 Complete B7045 (STTS) Maybole Cassilis to Kirkmichael Rd Crorieshill Farm northwards for 360m 44 £46,750 £51,700 -£4,950 Complete Uncl Ayr Saltpans Road North from Glebe Road 46 £112,249 £118,940 -£6,691 Complete Uncl Prestwick Morris Road Full Road 43 £55,000 £107,345 -£52,345 Complete (positive for coal tar increased costs) Uncl Ayr Green Street Waggon Road to Crown Street 42 £130,000 £214,584 -£84,584 Complete (positive for coal tar increased costs) Uncl Prestwick Craigie Street Full length 39 £30,000 £36,725 -£6,725 Complete 101
Page 102
Official B744 By Annbank B744 Belston/A70 - Weston Avenue/Annbank, Ayr Auchincruive Junction to Glenview 52 £120,000 £139,872 -£19,872 Complete B742 By Maybole Dalrymple to Barnford Farm Dalrymple Road 46 £130,000 £138,058 -£8,058 Complete Uncl Maybole Hicks Avenue Full cway & fway 30 £104,000 £133,263 -£29,263 Complete Increased estimate due to combining footway, kerbing, carriageway resurfacing C59 Colmonell Craigneil Road B734 to Bridge £67,000 £53,129 +£13,871 Complete Uncl Ayr Peggieshill (PH1) Dalmilling Rd to Nursery Rd 44 £92,000 £99,038 -£7,038 Complete Uncl Ayr Kincaidston (PH1) Marigold Sq to Honeysuckle Park 52 £185,000 £181,768 +£3,232 Complete Uncl Girvan Louisa Drive Knockcushion St to Duncan St £103,640 £91,410 +£12,230 Complete Uncl Ayr Peggieshill Rd (PH2) Nursery Rd to Fenwickland Ave 44 £100,000 £33,739 Complete Awaiting final measure C74 By Ayr MacNairston Rd C105 to B742 junction 52 £97,608 £22,467 Complete Awaiting final measure B742 By Maybole Nether Culzean Dalrymple Rd Barnford farm to Nether Culzean 42 £135,000 £20,084 Complete Awaiting final measure Uncl Ayr Ellisland Square (Contains Coal Tar) Full Length 42 £125,000 2nd-13th June ‘25 Uncl Ayr Kincaidston Drive (PH2) Honeysuckle Park to Dalmellington Rd 52 £300,000 30th June – 25th July ‘25 Mossblown Sandyford Road From a point 180 metres east of A719 junction eastwards for 680m 53 £140,700 19th – 30th May ‘25 Uncl Ayr Dalmilling Road (Contains Coal Tar) Harthall to Mainholm Rd 37 £275,000 28th July – 16th Aug ‘25 Uncl Prestwick Bellevue Road (TO BE TESTED) From Main Street to Adamton Road £38,039 8th Sept – 3rd Oct ‘25 Uncl Girvan Todd Street (TO BE TESTED) Full length 31 £32,894 28th July – 8th Aug ‘25 Uncl Girvan Fauldribbon Road (TO BE TESTED) Full length 34 £31,813 11th-22nd Aug ‘25 Uncl Girvan B741 Linfern Road (TO BE TESTED) NO.79 to no.3 near Main Street 29 £100,517 22nd Sept – 6th Oct ‘25 Uncl Maybole Carrick Street (TO BE TESTED) Ladyland Rd to B77 33 £26,130 25th Aug – 8th Sept ‘25 102
Page 103
Official Uncl Maybole Wellington Street (TO BE TESTED) Ladyland Rd to Carrick St 30 £18,090 1st-15th Sept ‘25 Uncl Maybole Manse Street (TO BE TESTED) Drumellan St to Abbott St £20,100 8th-22nd Sept ‘25 Uncl Girvan Hamilton Street (TO BE TESTED) Church Sq to Bridge St 46 £49,655.55 13th-24th Oct ‘25 Uncl Ayr Chapel Park Road Full length 40 £55,984 2026/27 Uncl Prestwick St Cuthbert’s Rd St Andrew’s Ave to Kirklandholm £38,587 2026/27 Ayrshire Roads Alliance - Footway Structural Maintenance Programme over two years 2024 to 2026 [Works carried forward from 2023/24] C17 Tarbolton Westport Footway North side 28 £17,370 £24,984 -£7,644 Complete Uncl Prestwick Hunters Avenue South from Heathfield Road, west side 23 £7,500 £5,393 +£2,107 Complete Uncl Troon Morven Drive Cessnock Rd to Dundonald Rd (Northside) £15,072 £28,820 -£13,748 Complete C151 Dailly Woodside Both sides from Back St and Hadyard Terr 30 £20,400 £17,147 +£3,253 Complete Uncl Crosshill Newton Street Church Side of road 30 £15,795 £14,440 +£1,355 Complete Uncl Dailly Hadyard Terrace Inside footway + part outer section 28 £54,400 £20,110 +£34,290 Complete Ayrshire Roads Alliance - Footway Structural Maintenance Programme – sites identified for 2024 to 2026 Uncl Mossblown Martin Avenue Mossblown 28 £28,300 £30,829 -£2,529 Complete B744 Annbank Weston Brae Full Length 28 £10,700 £5,761 +£4,939 Complete B730 Dundonald Drybridge Road Bowling Green to Kilnford Dr 28 £19,223 18TH Aug – 5th Sept ‘25 Uncl Ayr Bellevue Crescent Full Length 34 £37,800 TBC - tree inspection required Uncl Maidens Ardlochan Road Full Length 30 £21,000 24th-31st Oct ‘25 Uncl Dailly Church Crecent Odd numbers full length 30 £16,800 3rd-21st Nov ‘25 103
Page 104
Official Ayrshire Roads Alliance - Footway Structural Maintenance Programme – sites identified for future budget allocation B743 Mossblown Mauchline Road Fourways to railway bridge north side 28 £15,300 2026/27 Uncl Ayr Lochpark Slab replacement 23 £20,425 2026/27 Ayrshire Roads Alliance - Lighting Programme 2025/26 Town Location Work Type No of columns Estimated Programme Cost Comments Variance +/- Ayr Ayr - Old Hillfoot Road, Hillfoot Crescent & Souter Place Old steel columns & unreliable 5th Core 5 £30,000 Remedial works to complete Ayr Cunningham Crescent & Area Unreliable 5th Core Supplies 16 £40,000 Final Measure to complete Troon Concrete Column Replacements Ph3 Old deteriorated concrete columns 43 £55,000 £125,000 Ayrshire Roads Alliance - Traffic, Transportation and Road Safety Programmes 2025/26 (i) Road Safety Programme Town/Route Location Proposed Scheme Progress Various Various locations Various schemes (TBC), anticipated to include: • Route Action Plan for the B743 at St Quivox; • B743 review at Failford Bridge; • Speed reduction measures at Coalpots Road at The Avenue; • Bradan Road, Troon – enhanced crossing points; Development of a finalised programme for the current financial year will follow confirmation of any grant award from Transport Scotland’s Road Safety Improvement Fund (RSIF). 104
Page 105
Official (ii) Safer Neighborhoods Town Location Proposed Scheme Progress Phase 4 20mph schemes Various roads (TBC) 20mph speed limit schemes Discussion with SAC required to identify appropriate settlements for inclusion in Phase 4. Various Various locations Vehicle activated signs upgrade Pending implementation of new contract, and extents of upgrades will be subject to budget. (iii) Rural Route Action Plans Route Location Proposed Scheme Progress B743 Between the A77(T) and Auchincruive (St Quivox) TBC Listed under RSIF schemes above – subject to confirmation of funding. (iv) Active Travel Infrastructure – ATIF & Sustrans Town Location Proposed Scheme Progress Various Various locations • Various smaller schemes under Tier 1 funding, details TBC. The ARA are currently developing a package of schemes to be progressed during the current financial year making use of the Tier 1 grant award. Loans From Buchan Road to the A759 Loans to Troon Phase 3 Funding application unsuccessful, new application submitted to ATIF for 2025/26 Loans From Dundonald Road to Buchan Road Loans to Troon Phase 2 £24,500 received to install permanent monitoring equipment Dundonald To the northern side of the A759 Dundonald to Barassie Phase 1 Award received to treat Japanese Knotweed on-site, full construction • Road Safety scheme, Links Road, Prestwick. 105
Page 106
Official funding application submitted to ATIF for 2025/26. Various Various Various Funding application unsuccessful, new application submitted to ATIF for 2025/26 Girvan Quay to Grangeston Girvan to Grangeston £27,378 received to complete RIBA Stage 1, Ayr Town Centre Accessible Ayr £778,780 received to complete RIBA Stage 4 of Route 1 Phase 1 Ayr-Girvan Ayr to Girvan Culzean Way £47,755 received to complete RIBA Stage 1 Coylton Coylton Primary Access for All – Coylton £27,378 received to install permanent monitoring equipment Ayr, Prestwick & Troon NCN7 NCN Barrier Removal £113,500 received to remove barriers from the NCN7 in Ayr Prestwick & Troon to make the route inclusive. Prestwick, Troon & Barassie NCN7 from Prestick Station to A759 Barassie Prestwick to Barassie £82,979 received to complete RIBA Stage 2 Dundonald Junction of A759/B730 Dundonald Cross £80,000 received to install signals at the junction of the A759/B730 Ayrshire Roads Alliance - Structures Capital Programme 2025/26 [Includes works carried forward from 2023/24/25] Description Work Type Estimated Programme Cost Comments Variance +/- A79-30 Victoria Bridge Concrete Repairs and Painting £432,776 Ongoing -£432,776 A79-40 John Street, Ayr, Railway Bridge Parapets £362,000 Design Phase. -£294,580 FB.AYR-70 River Doon Cycleway Footbridge (Millenium Br) Refurbishment £145,000 Design Phase -£145,000 U740-10 Barbieston Bridge Replacement Design £86,820.00 Design Phase 50% - 50% EAC / SAC funded project as this is a boundary bridge. -£86,820.00 Various Locations Vehicle Restraint Barrier Renewal £50,000 Design Phase +£50,000 Various Locations Cattle Grid Renewal Programme £33,600 Design Phase £-33,600 106
Page 107
Official C12 Dunure Station Road Dunure, Slope Stabilisation £130,000 Design Ongoing, Construction Planned 2023/24. A 70m long gravity retaining wall option has been selected as the most optimum solution. Detailed design and contract preparation is currently underway, however the capital budget currently available for this project is insufficient for the proposed solution. An additional funding solution has been identified but has not been presented to or approved by SAC Panel. -£130,000 Girvan Harbour Girvan Harbour South Pier Repairs £136,000 The South Pier Quay has been assessed to have a load carrying capacity of 0.5 tonnes per square metre. Following dive surveys undertaken earlier this year the option chosen to extend the life of the structure is steel plate repairs to the existing sheet piles and grouting of the voids. Completion and submission of the contract documentation was delayed in order that the significant damage caused to the South Pier Quay by the Q-Varl boat, when it broke its moorings in a storm, could be assessed and any repairs required could be included in the contract documents. The contract documentation has been completed and it is anticipated that tenders will be issued in June with works commencing on site in August/September 2025. -£120,759 Girvan Harbour Girvan Harbour Timber Jetty Sheet Piles £504,887 The sediment transfer model has been completed including options to deal with the defective sheet piling. The recommended option is to remove all existing sheet piling then replace only that on the curved section from the lifeboat station. The design and contract preparation is progressing on this basis and is programmed to be completed by July with the tender process commencing in August 2025. -£504,887 £1,881,083 107
Page 108
Official Appendix 2 East Ayrshire Council Ayrshire Roads Alliance – Carriageway Structural Maintenance Programme 2025/26 incl works carried over from 2024/25 ROAD LOCATION Estimated Cost Cost to Date variance +/- Comment A71 Dual Carriageway From Moorfield Roundabout – Target Worst Sections £300,000.00 Programmed to commence on 02/08/25 A736/U20 Junction Contribution to North Ayrshire to complete EAC section Junction Contribution to North Ayrshire to complete EAC section £15,000.00 To be programmed A735 From Lochridge House North Entrance to Windmill factory Farm £182,354.25 To be programmed A735 Rigg Street Stewarton From B778 to Brown Street £60,606.00 To be programmed B7046 Skares From Junction Newfield Rd to Recycling Centre Additional section into Skares £116,000.00 Programmed to commence on 16/06/25 B769 Stewarton From Stewarton to North Ayrshire Boundary £219,375.00 To be programmed B743 Mauchline High Street From A76 to Loans (School) £52,680.60 To be programmed B7037 Titchfield Street Galston From Mini Roundabout to Orchard Street £97,500.00 To be programmed B7038 Kilmarnock Campbell Street From: Fire Station AC / To: Willock Street £41,595.40 To be programmed C3 Barskimming Road Mauchline From Loudoun Street to StationRoad £74,074.00 To be programmed C108 Stewarton From Greensland to Boundary £114,750.00 To be programmed C22 Coal Road Auchinleck From Railway bridge to Barbieston Road £35,612.50 To be programmed U55 Galston From U56 approx 1000m Westwards £78,750.00 Complete - final measure Kilmarnock New Mill Road From Chapmans Terrace to end £45,584.00 To be programmed 108
Page 109
Official Kilmarnock Whatriggs Road From Tinto Avenue to Haining Avenue £35,612.50 To be programmed Kilmarnock East Shaw Street From Lidle to and around mini roundabout £37,814.00 To be programmed Kilmarnock Bentink Street On Approach to Mini roundabout £20,797.70 To be programmed Kilmarnock Bellsland Grove Full Length £19,080.00 To be programmed Kimarnock Beech Avenue From Portland Road to Larch Place £84,501.40 To be programmed Kilmarnock Pine Road Full Length £42,022.75 To be programmed Kilmarnock Old Irvine Road From Lindsay Street to Grange Street £37,464.35 To be programmed Kilmarnock Brackenhill Avenue Full Length £32,323.20 To be programmed Kilmarnock Arran Avenue Full length £36,182.30 To be programmed Kilmarnock Lainshaw Avenue One Section £71,225.00 To be programmed Kilmarnock Townend Full Length £27,065.50 To be programmed Stewarton Avenue Square Access Road into car park £11,396.00 To be programmed Kilmaurs East Park Crescent Full Length £34,045.55 To be programmed Galston Western Road Outside Primary School £29,487.15 To be programmed Hurlford Mayfield Avenue Full Length £57,855.42 To be programmed Fenwick Skernieland Road From Old A77 Slip to Rysland Terrace £44,053.31 To be programmed Cumnock Hearth Road Full length £89,909.25 To be programmed Drongan Lane Crescent Full Length £27,195.00 To be programmed Bellsbank Corserene Terrace Full Length £29,526.00 To be programmed Dalmellington Gateside Road Broomknowe to B741 £31,080.00 To be programmed 109
Page 110
Official Dalrymple Cedar Terrace Full Length £15,540.00 To be programmed Drongan Mill o Shield Road From Coyle Avenue and Garrowhill Drive £37,749.25 To be programmed Ayrshire Roads Alliance – Footway Structural Maintenance Programme 2025/26 incl works carried over from 2024/25 Ayrshire Roads Alliance - £800k Residential Carriageway/Footway Improvement Programme 2025/26 WARD Location Estimated Costs Cost to Date Variance +/- Comment 1 Carriageway - Stewarton Dornie Close £9,120.00 To be programmed 1 Carriageway - Stewarton Braemore Road £11,310.00 To be programmed 1 Carriageway - Stewarton Kirkmuir Drive £54,000.00 To be programmed FOOTWAY LOCATION Estimated Cost Cost to Date variance +/- Comment Catrine - Newton Street Outside School £7,290.00 To be programmed Auchinleck - Main Street From Surgery to Council Car Park £21,870.00 To be programmed Cumnock - Glaisnock Road Outside Cemetery £19,044.00 To be programmed Kilmarnock - Dundonald Road Outside School £16,200.00 To be programmed Kilmarnock - Gilmour Street Various Locations £21,060.00 To be programmed Stewarton - High Street From Old Bank to Church £16,200.00 To be programmed Stewarton - Lainshaw Street Standalane to Sainsbury’s Rear Entrance £19,260.00 To be programmed Fenwick - Skerniland Road Both Sides £22,680.00 To be programmed Galston - A719 Opposite Loudoun Academy From Nursing Home to Barriered Section £8,100.00 To be programmed 110
Page 111
Official 2 Carriageway - Kilmarnock Tourhill Road £5,580.00 Complete – final measure 2 Carriageway - KilmarnockAuchencar Drive £15,120.00 Complete – final measure 2 Carriageway - KilmarnockWardneuk Drive £6,165.00 Complete – final measure 3 Carriageway - Kilmarnock Woodside Avenue £60,000.00 To be programmed 4 Carriageway - Kilmarnock - Anderson Place/Bannerman Drive and Drummond Place £46,200.00 To be programmed 4 Carriageway - Kilmarnock Sparrow Gardens £12,960.00 To be programmed 5 Carriageway - Kilmarnock Simonsburn Road £9,225.00 To be programmed 5 Carriageway - Kilmarnock Elderslie Crescent/Ayr Road £13,500.00 To be programmed 6 Carriageway - Newmilns Sheilds Road £28,050.00 To be programmed 6 Carriageway - Darvel West Donnington Street £16,800.00 To be programmed 6 Carriageway - Darvel Jaimieson Road £17,400.00 To be programmed 7 Carriageway - Mauchline Clarinda Crescent £23,100.00 To be programmed 7 Carriageway - Mauchline East Park Avenue £25,560.00 To be programmed 7 Carriageway - Mauchline Southpark Avenue £7,800.00 To be programmed 7 Carriageway - Mauchline Welton Road £19,950.00 To be programmed 7 Carriageway - Mauchline Mansfield Road £43,500.00 To be programmed 8 Carriageway - Cumnock Latta Crescent £20,010.00 To be programmed 8 Carriageway - Cumnock Nans Terrace £16,500.00 To be programmed 8 Carriageway - Cumnock Lorimer Crescent £44,550.00 To be programmed 8 Carriageway - Cumnock Hearth Place £24,000.00 To be programmed 8 Carriageway - Cumnock Bank Avenue £21,420.00 To be programmed 8 Carriageway - Logan Holmhead Crescent £36,600.00 To be programmed 8 Carriageway - Logan Dixton Avenue £21,690.00 To be programmed 9 Carriageway - New Cumnock Castlemains Avenue £42,000.00 To be programmed 9 Carriageway - Dalmellington Church Hill/Melling Terrace £36,330.00 To be programmed 9 Carriageway - Dalmellington Knowehead £41,820.00 To be programmed 9 Carriageway - Ochiltree Gallowlee Avenue £20,490.00 To be programmed 4 Footway – Hurlford Furnace Court £15,750.00 To be programmed 6 Footway – Galston Bridge Street £3,750.00 To be programmed 6 Footway – Darvel Glen Crescent £17,500.00 To be programmed 111
Page 112
Official Ayrshire Roads Alliance - Lighting Capital Programme 2025/26 Town Location Work Type No of columns Estimated Programme Cost Comments Variance +/- Dalmellington Riecawr Ave, Area. Unreliable 5th Core. 22 £65,000 Scheduled 12 May 2025 Galston Maxwood Road. Unreliable 5th Core/Concrete columns. 10 £30,000 Scheduled 23 Jun 2025 New Cumnock Highpark Ave, Area. Unreliable 5th Core/Concrete columns. 19 £60,000 Stewarton Lothian Rd, Area. Unreliable 5th Core 23 £60,000 £215,000 Ayrshire Roads Alliance - LED Lighting Programme Update 2025/26 [Works carried over from 2024/25] Town Lantern Amount Status Delivery / start install Install complete by Kilmarnock - Central 1400 In progress Mar 2024 Mar 2026 East Ayrshire - Decorative 350 75% complete tender to be awarded for next stage Mar 2026 Ayrshire Roads Alliance - LED Lighting Programme 2025/26 Programme completed conversions to date 15,267 Replacement programme 97% complete Overall LED units completed 20,910 LEDs now 98% of total EAC inventory 112
Page 113
Official Ayrshire Roads Alliance - Bridge and Culvert Strengthening Programme 2025/26 Structure Reference Structure Name Proposed Works 2025/26 Estimate Comments Bridge Strengthening and Replacement A71/280 C80 Mathews Burn Culvert West Donnington St, Darvel Slab Replacement £250,000 Internal design ongoing. U751/10 Crossflats Bridge Replacement £40,000 Awarded to consultant to design replacement. Temporary bridge will be required during the works. U760/00 C93 Glenhead Bridge Replacement £60,000 Internal design ongoing, near tender ready. U740/10 Barbieston Bridge Replacement £60,000 SAC leading design. Award to consultant. Road Slips B713 South of Sorn £400,000 Works ongoing. Programmed completion 4th July 25. B741 Coal Glen Embankment Slip Remediation Works £690,000 Discussions ongoing with contractor and SPEN. U13 Aitket Road Slip Remediation Works £500,000 Near tender ready. Site clearance complete. A713/60 C61 Polnessan Upper Bridge Culvert Extension £500,000 Detailed design ongoing. Upgrade Works Identified from Inspections B705/10 C91 Cowan Place Culvert Part Replacement/Scour Repairs £60,000 Near tender ready. A70/130 W31 Thornwood Wall, Lugar Replacement £500,000 Near tender ready. Discussion regarding requirement for road closure ongoing. A736/60 C84 Lochridge Culvert Masonry and Drainage Repairs £70,000 Near tender ready. A71 Riccarton Viaduct Refurbish - expansion joint removal/replacement £100,000 Design ongoing to replace 1 failing expansion joint with asphaltic plug joints. Works to be carried out ASAP. 113
Page 114
Official A71 River Irvine Bridge Refurbish - expansion joint removal/replacement Design ongoing to replace 1 failing expansion joint with asphaltic plug joints. Works to be carried out ASAP. C85/10 Fenwick Bridge Masonry Refurbishment £40,000 Award to consultant to progress with assessment and detailed design. U729/00 C64 Hayholm Bridge Masonry and Scour Repairs £60,000 Internal design ongoing. C95/10 Furnace Road Bridge Arch Stregthening £100,000 Awaiting PI report from consultant. Internal design ongoing. Parapet Upgrades A70/110 Causeyhead Bridge Parapet Repairs £60,000 Discussions ongoing regarding options to reduce disruption at Dumfries House. A736/50 Bloak Road Bridge Parapet Repairs £30,000 NAC/EAC boundary, EAC progressing design. Other Various Investigative Works Topographical Survey, Paint Inspection etc £8,000 Annual cost of surveys/inspections. Principal Inspection Consultant Fees £100,000 Consultant fees for 24/25 PI’s Various Low Bridge Signage Sign Upgrades £40,000 Upgrades to signage at 6 bridges with low head room. Ayrshire Roads Alliance - Traffic, Transportation and Road Safety Programmes 2025/26 Funding Source Project ID Location Project Description Detail Progress Allocation EAC Capital Road Safety Budget: £200,000 (£198,000 Road Safety + £2,000 Safer Neigh.) 22.23 A71 / Campbell Street Off Slip, Kilmarnock Junction signalisation Installation of new traffic signals, stopping up of Willock Street and new carriageway layout to improve capacity Final junction designs from traffic lights contractor still pending. Implementation pushed back to Jul/Aug 25. £105,000 114
Page 115
Official 22.50 B741 Dalmellington to New Cumnock Road safety review General route review to identify safety measures Driven survey along rural section to be completed. Ongoing. £2,000 22.38 Glaisnock Street, Cumnock Traffic calming Speed reduction/traffic calming measures Design works started - Late 25/26 for completion £15,000 22.15 VAS signs, various location Upgrades and new installations New contract to be implemented In progress £10,000 23.09 B769 Kingsford Speed limit and traffic calming Appraisal Late 25 for construction works £25,000 24.05 Various Traffic calming Speed surveys Ongoing £10,000 25.03 / 25.16 Various Road safety improvements HFS Schemes Ongoing £33,000 Road Safety Improvement Fund Budget: £300,000 (TBC) 24.20 B751 - Kilmaurs to Fenwick Route Review General route review, VAS improvements, Road Markings and Signage, Studs Ongoing design works with Construction expected Sept 25 £125,000 25.11 A71 – Priestland Safer system improvements Vehicle restraint barriers Design work ongoing with Construction expected early 26 £75,000 25.13 Waterside Road Safety improvements VAS improvements , HFS and carriageway studs Design work ongoing with Construction expected early 26 £50,000 25.17 A70 – Dumfries House Road Safety improvements VAS improvements , HFS and carriageway studs Design work ongoing with Construction expected early 26 £50,000 Rural Route Action Plans Budget: £359,000 £134,000 (EAC) + £225,000 (Dev. Contributions) 22.08 B778 Stewarton to Fenwick Road alignment improvements at three key locations Agreement to proceed with site 1 improvements Process started £359,000 115
Page 116
Official Tier 1 Budget: £758,000 22.13 Grougar Road, Crookedholm Pedestrian crossing and road widening Installation of new crossing and layby Start date pushed back to Spring 25 £90,000 23.07 Strawberrybank Road, Kilmarnock Pedestrian crossing Appraisal for new crossing point Ped counts low so project reduced to consideration of ped refuge island £10,000 23.10 St Germain Street, Catrine Pedestrian safety improvements Installation of bollards and TRO In progress £10,000 N/A Kilmarnock Green Infinity Loop Cycling Infrastructure Route 1 & 2, Sturrock St and MSCP Route 1 & 2 design placed on hold due to lack of funding, MSCP site redevelopment application submitted to ATIF 2025/26. Sturrock St modelling completed. £100,000 24.18 A759 West of Gatehead Pedestrian improvements Footway designs and build out Design work ongoing with Construction expected early 26 £30,000 25.15 B751 Pedestrian improvements Footway improvements Design work ongoing with Construction expected early 26 £30,000 24.28 Kilmarnock Pedestrian improvements Footway designs and buildouts Onsite consultation to be completed prior to design work with Construction expected early 26 £30,000 23.12 A713 Traffic calming 1 x speed table Construction expected June 25 £10,000 116
Page 117
Official Appendix 3 Ayrshire Roads Alliance - EV Public Chargers EAST AYRSHIRE CPS ID Type Make Location 51171 7kw eVolt Queens Street Car Park, Queen Street, Kilmarnock, KA1 1LU 50821 22kw eVolt Foregate Noth Car Park, Kilmarnock, KA1 1LU 51324 22kw eVolt Titchfield Street Car Park, Kilmarnock, KA1 1PH 52474 22kw eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52470 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52471 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 25.12 A71 Priestland Traffic Calming and pedestrian crossing Design work ongoing with Construction expected early 26 £50,000 Irvine Road Kilmaurs Pedestrian improvements Design work ongoing with Construction expected late 25 £35,000 Various location Various Unallocated £363,000 EAC Bus Infrastructure Budget: £40,000 22.51 Onthank Terminus, Kilmarnock Upgrades to existing infrastructure Improve crossing and boarding points Drawings complete to be paired with Stewarton Terminus £20,000 22.52 Stewarton Terminus, Stewarton Upgrades to existing infrastructure Improve turning circle and boarding points Design stage in progress £20,000 EAC Active Travel Budget £50,000 24.03 School Streets Programme Introduction of trial sites Three further schools to be trialled with further trials to be developed Trials have commenced at Bellsbank and Dalrymple. Further sites to progress. £50,000 117
Page 118
Official 52472 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52473 Rapid eVolt Ayrshire Athletics Arena EV Hub, Queens Drive, Kilmarnock, KA1 1HU 52020 Rapid eVolt East George Street Car Park, Kilmarnock, KA1 1GB 52021 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB 52022 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB 52023 7kw eVolt East George Street Car Park, Kilmarnock, KA1 1GB 51233 22kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52035 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52036 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52037 7kw eVolt EAC Headquarters, London Road, Kilmarnock, KA3 7BU 52026 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 52027 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 52028 7kw eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 52025 Rapid eVolt Waterside Street Car Park, Kilmarnock, KA1 1RJ 50819 22kw eVolt Beechwood Avenue Car Park, Beechwood Avenue, Auchinleck, KA18 2AW TBC Rapid eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 50507 22kw eVolt Avenue Square Car Park, Stewarton, KA3 5AP 60301 Rapid eVolt Castle Car Park, New Cumnock, KA18 4AR 52024 Rapid eVolt Ranouldcoup Road, Darvel, KA17 0JU 52042 Rapid eVolt Loudoun Street Car Park, Mauchline, KA5 5BE 52018 Rapid eVolt Tanyard Car Park, Cumnock, KA18 1BG 52034 22kw eVolt Glaisnock Street Car Park, Cumnock, KA18 1JS 52017 Rapid eVolt Mill Bank Car Park, Mill Bank, Cumnock, KA18 1AB 52039 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY 52040 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY 52041 7kw eVolt Townhead Street Car Park, Cumnock, KA18 1LY 51792 22kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52966 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 52967 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 52968 7kw eVolt Area Office, 33 Main Street, Dalmellington, KA6 7QL 52972 7kw eVolt Saint Germain Street Car Park, Catrine, KA5 6RQ 52969 22kw eVolt Dean Castle Country Park, Dean Road, Kilmarnock, KA3 1XB 52970 7kw eVolt Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ 118
Page 119
Official 52971 7kw eVolt Fenwick Road Car Park, Fenwick Road, Kilmaurs, KA3 2RQ 52953 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 52954 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 52955 7kw eVolt Northwest Area Centre, Western Road, Kilmarnock, KA3 1NQ 52956 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52957 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52958 7kw eVolt Rothesay House, Greenholm Road, Cumnock, KA18 1LH 52965 22kw eVolt Morton Place Car Park, Morton Place, Kilmarnock, KA1 2AY 53778 Rapid eVolt Main Street Car Park, Muirkirk 53775 22kw eVolt Rose Reilly Sports Centre, Stewarton 53776 7kw eVolt Standalane Car Park, Stewarton 60786 7kW eVolt Academy Street, Hurlford 60792 22kW eVolt Drongan Centre car park, Mill of Shield Road 51210 22kW eVolt Carnshalloch Avenue car park, Patna 60950 22kW eVolt New Cumnock Outdoor Swimming Pool car park 60954 22kW eVolt Gatehead Road car park, Crosshouse 61021 7kW eVolt East Ayrshire Community Hospital, Cumnock 61022 7kW eVolt East Ayrshire Community Hospital, Cumnock 61983 7kW eVolt Morton Place car park, Kilmarnock 61984 7kW eVolt Morton Place car park, Kilmarnock 61985 7kW eVolt Morton Place car park, Kilmarnock 62184 7kW eVolt Browns Road car park, Newmilns 61886 22kW eVolt Sturrock Street, Kilmarnock 62938 7kW eVolt New London Road car park, Kilmarnock SOUTH AYRSHIRE CPS ID Type Make Location 51930 7kw eVolt Barns Crescent Car Park, Ayr, KA7 2BW 51793 7kw eVolt Mill Brae Car Park, Ayr, KA7 2HU TBC Rapid eVolt Burns Statue Square, Ayr, KA7 UT 52029 22kw eVolt Belleisle Park, Ayr, KA7 4BN 52030 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT 52031 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT 119
Page 120
Official 52032 7kw eVolt Castlehill Road Car Park, Ayr, KA7 2HT 51325 22kw eVolt Cromwell Road Car Park, Ayr, KA7 1DY 50818 22kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 50817 22kw eVolt Jubilee Road, Troon Swimming Pool, Troon, KA10 6XQ 50290 22kw eVolt South Beach Road Car Park, Troon, KA10 6EF 52033 22kw eVolt Girvan Harbour, Girvan, KA26 9AG TBC Rapid eVolt Girvan Harbour, Girvan, KA26 9AG 52038 22kw eVolt Harbour Road Car Park, Maidens, KA26 9NR 52019 Rapid eVolt The Vennel, Ballantrae, KA26 0NH 52975 Rapid eVolt Mill Brae Car Park, Ayr, KA7 2HU 52974 7kw eVolt New Road Car Park, New Road, Ayr, KA8 8HE 52973 Rapid eVolt New Road Car Park, New Road, Ayr, KA8 8HE 52959 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 52960 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 52961 7kw eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 53555 Rapid eVolt Bellevue Car Park, Bellevue Road, Prestwick, KA9 1NW 52976 Rapid eVolt Coylton Activity Centre, Hole Road, Coylton, KA6 6JL 53774 Rapid eVolt Academy Street, Troon 53773 Rapid eVolt Lodge Road Car Park, Turnberry 53777 22kw eVolt Burnside Road, Monkton 60793 22kw eVolt Dailly Activity Centre, Victory Crescent, Dailly 60081 22kw eVolt Inches Close car park, Maybole 61982 22kw eVolt Tarbolton Community Campus car park, Tarbolton 61986 22kw eVolt Dundonald Primary School car park, Dundonald 60086 22kw eVolt Mossblown Activity Centre car park, Mossblown 60082 22kw eVolt Kirkoswald Main Street car park, Kirkoswald 61979 7kW eVolt Chalmers Arcade car park, Girvan 61980 7kW eVolt Chalmers Arcade car park, Girvan 61981 7kW eVolt Chalmers Arcade car park, Girvan 62000 22kW eVolt Barrhill Community car park, Main Street, Barrhill 120
Page 121
Official Appendix 4 South Ayrshire Ward Investment Programme 2025/26 Roads Maintenance Unit LOCATION Description PO Value Cost to Date variance +/- Comment Troon Emergency repairs to Troon Esplanade. £40,000.00 Complete – Final measure Troon Resurfacing of Troon Esplanade (Ph.2). £220,000.00 Complete – Final measure Prestwick Repair / renew steps to Boydfield Gardens Measuring works up on site Ayr North Provision of Bike Shelter at Lochside Community Centre With Procurement Ayr East Glencairn Park – footpath upgrade Feasibility study ongoing Ayr East Car parking provision Peggieshill Road Feasibility study ongoing Ayr West Promenade raised footway works Feasibility study ongoing with Professional Design Services Kyle Annbank Park – upgrade footpath Feasibility study ongoing Kyle Construction of new footpath on Southern edge of Collenan reservoir, £22,000.00 Feasibility study ongoing Design and Flooding Section Troon Shore Defence Structural Stabilisation £10,000.00 On site Citadel Footbridge Refurbishment Remove and renew timber deck parapet elements. Surface prepare and paint. Remove or repair lighting £140,000.00 Complete – Final measure Girvan Boating Pond Refurbishment Install new stainless steel reinforced concrete base slab to reduce water leakage. £175,000.00 Complete – Final measure Dunure Castle Footbridge Replacement Replace existing small span concrete footbridge with a larger footbridge with a view and good aesthetics £230,000.00 Ongoing. Lighting Section Ayr East Glencairn Park – Install footpath lighting Measuring works up on site Ayr West New Bridge & Auld Brig. Design fees for installation of architectural floodlighting to structures £50,000.00 Design Fee 121
Page 122
Official 122
Page 123
East Ayrshire Council AYRSHIRE SHARED SERVICES JOINT COMMITTEE 6 June 2025 Report by the Head of Ayrshire Roads Alliance DEVELOPMENT CONTROL UPDATE - ROAD BONDS Purpose of report 1. The purpose of this Report is to update the Joint Committee on the current position regarding road bonds held by the Ayrshire Roads Alliance on behalf of East Ayrshire and South Ayrshire Councils. Recommendations 2. It is recommended that the Joint Committee: (i) Notes the position regarding road bonds currently held by the Ayrshire Roads Alliance on behalf of East Ayrshire Council and South Ayrshire Council; (ii) Agrees that progress updates are provided to future meetings of the Joint Committee on an annual basis; (iii) Otherwise, notes the content of this report. Background 3. The Roads (Scotland) Act 1984 requires that, for any road not constructed by a roads authority, the appropriate consent from the local roads authority is obtained to undertake this work. This is generally referred to as the Road Construction Consent (RCC). The Ayrshire Roads Alliance maintains a register of all RCCs under the remit of the Ayrshire Roads Alliance. 4. Where new roads are being constructed for private housing, the developers are required to provide the roads authority with security to cover the cost of constructing the roads should the developer default. The provisions are set out in the Security for Private Road Works (Scotland) Regulations 1985, as amended. This security may take the form of a cash deposit, but it is generally in the form of a road bond. The security is retained by the Roads Authority until completion of the consented works, although the value may be reduced as the works progress. Road bonds are not required for local authority or housing association developments. Agenda Item 8 123
Page 124
5. The Joint Committee, at its meeting on 23 May 2014, remitted the Head of Roads to undertake a review of road bonds more than three years old and report to a future meeting of the Joint Committee. An annual report is now presented to the Joint Committee summarising the road bond position and providing other updates on the development control process as required. Current Residential Bonds 6. A list of all RCCs and their associated road bonds for each Council area is shown in Appendix 1. As of 23 May 2025, ARA manages 33 road bonds with a current value of £10,549,846 in East Ayrshire, and 27 road bonds with a current value of £3,129,149 in South Ayrshire. 7. Appendix 2 provides details of completed road bonds and road adoptions since the previous report to Joint Committee on 6 September 2024, and Appendix 3 shows new bonds received since the previous report. 8. The current review has found that the value of the road bonds held in Appendix 1 is adequate to complete the outstanding road works on each development site across both East Ayrshire and South Ayrshire for which RCC has been issued. Construction Taking Place Without RCC and Road Bonds 9. There are no developments being constructed within either East Ayrshire Council or South Ayrshire Council areas without an RCC and Road Bond in place. Other Development Matters Corton, Ayr – Allanvale Residential 10. Allanvale Residential have previously submitted a total of nine RCC applications, eight for the Corton development in Ayr and one for Auchincruive. None of the nine RCCs are listed in Appendix 1 as consent has yet to be issued. Six of the Allanvale RCC applications have been reviewed by the ARA, with subsequent requests for road bonds totalling £3.3 million and associated inspection fees of £120,000 issued in June 2020, inspection fees have been received. In accordance with ARA procedures, RCC will not be granted until the road bonds are lodged with the Council. The remaining three RCC applications (not yet reviewed by the ARA) involve a further £4.5 million in road bonds and £175,000 in inspection fees, however these have yet to be requested. It should be noted that no development is currently taking place associated with any of the nine RCC applications, and therefore there is no breach of the regulations. Bonds Called-In 11. In the EAC area the ARA are in the process of calling in a Road Bond associated with a site in Galston where the owner of the development company has passed away. The bonds being called in are as follows: • EAC/CC/02/007 – Manse Gardens, Galston: £110,270; The bonds listed above are sufficient in value to cover the cost of completing the outstanding works, with ARA currently undertaking a final measure of works. 124
Page 125
12. In the SAC area the ARA are in the process of calling in a total of three Road Bonds associated with sites in development by Stewart Milne, who have cone into receivership. All three bonds are associated with RCC consents in their maintenance period, and ARA will complete the required snagging works to allow the associated development roads to be formally adopted. The bonds being called in are as follows: • SAC/133/05/12 – NE Troon Phase 1, Troon: £94,400; • SAC/135/07/12 – NE Troon Housing 1, Troon - £123,402; • SAC/162/01/18 – NE Troon, Phase 4 - £75,187 The bonds listed above are sufficient in value to cover the cost of snagging works to Council, with ARA officers currently finalising a bill of quantities associated with the outstanding snagging items. Non-Residential Road Bonds 13. Roads authorities have a general power under section 96 of the Roads (Scotland) Act 1984 to recover maintenance costs arising from damage caused by excessively heavy, or other extraordinary, vehicles or traffic. The type of development where this applies are Wind Farms or major infrastructure projects. 14. The status of non-residential bonds and financial guarantees is set out in the table below. In each case the bond value held has been assessed as being sufficient to cover the cost of potential works arising from extraordinary damage to roads infrastructure. 15. The Greenburn OCC is in its restoration phase and work on the reinstatement of the U720 road and use of the haul road bridge as part of the realigned public road is now complete and the road has been reopened to traffic. Formal adoption of the new section of road and the bridge has still to be concluded. Council Area Site Developer Agreement Bond Value East Ayrshire Greenburn Open Cast Coal Keir Mining Parent Company Guarantee £0.025M East Ayrshire Afton Wind Farm Afton Wind Farm Ltd Section 96 of Roads (Scotland) Act £1.150M South Ayrshire Assel Valley Wind Farm Assel Valley Wind Energy Ltd Section 96 of Roads (Scotland) Act £0.107M Implications Implications Yes No Paragraph number in report 1. Policy/Strategic Planning X 16 2. Governance X 17 3. Human Resources X 18 4. Equality and Fairer Scotland Duty X 19 5. Financial X 20 125
Page 126
6. Risk X 21 7. Community Wealth Building X 22 8. Net Zero X 23 Policy/strategic planning implications 16. None. Governance implications 17. The work to manage RCCs and road bonds is carried out in accordance with the Roads (Scotland) Act 1984 and its associated statutory instruments. Human resources implications 18. The management of the development control function and continued review of road bonds will be undertaken within existing staff resources. Equality impact and Fairer Scotland duty implications 19. None. Financial implications 20. The road bonds currently held by the Alliance on behalf of both East Ayrshire Council and South Ayrshire Council are sufficient to complete the outstanding roadworks on each development site for which RCC has been issued. Risk implications 21. Inadequate road bond values expose the roads authority to a potential financial shortfall if the roadworks have to be completed by them should the developer default. An RCC is valid for three years and the developer may ask the roads authority for an extension if the site is incomplete after this period. The value of road bonds that are more than three years old will therefore continue to be reviewed to determine their adequacy to complete the outstanding works required to comply with the RCC. Where a shortfall is identified the developer will be advised to increase the value of the road bond held when an application is made for an extension to the RCC. Community Wealth Building implications 22. New Development provides economic levers to develop resilient, inclusive local economies with more local spend and fair employment, as well as ensuring that wealth is more locally owned and benefits local people. 126
Page 127
Net zero implications 23. None. Appendices Appendix 1 - Register of Road Bonds Held at 23 May 2025 Appendix 2 - Completed Road Bonds and Road Adoptions since September 2024 Appendix 3 - New Bonds received since September 2024 Background papers Development Control Update - Road Bonds - 23 May 2014 Development Control Update - Road Bonds - 21 August 2014 Development Control Update - Road Bonds - 6 November 2015 Development Control Update - Road Bonds - 17 February 2017 Development Control Update - Road Bonds - 16 February 2018 Development Control Update - Road Bonds - 25 April 2019 Non-Residential Road Bonds - 29 August 2019 Development Control Update - Road Bonds – 4 June 2021 Development Control Update - Road Bonds – 10 June 2022 Development Control Update – Road Bonds – 01 September 2023 Development Control Update – Road Bonds – 06 September 2024 Person to contact Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org Implementation Officer Jane Corrie, Head of Roads - Ayrshire Roads Alliance Tel No. 01563 503164 E-mail: jane.corrie@ayrshireroadsalliance.org 127
Page 128
Appendix 1 - Road Bonds Held at 23 May 2025 East Ayrshire RCC Ref Developer Site Bond Provider Original Bond Value Current Bond Value Status EAC/CC/02/007 EXT KG Building and Civil Eng Ltd Manse Gardens, Brewlands Street, Galston NHBC £110,270 £110,270 Bond called in - currently undertaking final measure. EAC/CC/08/013 McTaggart Construction Ltd Dunlop House, Dunlop MD Insurance Services Ltd £353,682 £353,682 Site currently abandoned. Awaiting new application from developer, Bond remains unchanged. EAC/CC/16/004 Mooncatcher Ltd/Campbell Homes Rigg Road, Cumnock, Phase 1 Cash Deposit £193,844 £168,830 Site currently being developed. Remaining cash bond of £168,830 from EAC/CC/16/004 covers outstanding value of roadworks for Phases 1 – 4. Site Completion Estimated June 25. EAC/CC/16/009 ARH Homes Ltd Riverside Gardens, Cronberry Cash Deposit £130,929 £66,860 Site on going. EAC/CC/17/003 EXT PHASES 1&2 Auberne Homes Former Holmhead hospital site, Cumnock, Phases 1&2 Acasta European £145,818.50 £29,164 Site completed, on maintenance period since 01/08/23. Lighting remedial work required before full adoption. EAC/CC/18/010 Mooncatcher/ Campbell Homes Rigg Road, Cumnock, Phase 2 Cash Deposit £58,404 See status Site currently being developed. Remaining cash bond of £168,830 from EAC/CC/16/004 covers outstanding value of roadworks for Phases 1 – 4. Site completion estimated June 25. EAC/CC/18/013 Valley Homes (Scotland) Ltd John Street, Catrine, Phase 1A Cash Deposit £29,641 £2,964.11 Site completed, on maintenance period since 06/03/24. Adoption paperwork to be processed. EAC/CC/18/015 Phase 1 Auberne Homes/Viga Homes Main Street, Auchinleck (Phase 1) Acasta International £55,498 £55,498 Site currently being developed. Bond total for Phase 1 & 2 £110,996. Roadworks to be completed Oct 2024 Road bond will be reduced thereafter to 90%. Developer given final opportunity to complete works by June 25. EAC/CC/18/015 Phase 2 Auberne Homes/Viga Homes Main Street, Auchinleck (Phase 2) Acasta International £55,498 £55,498 Site currently being developed. Bond total for Phase 1 & 2 £110,996. Roadworks to be completed Oct 2024 Road bond will be reduced thereafter to 90%. Developer given final opportunity to complete works by June 25. EAC/CC/19/003 Campbell Homes Rigg Road, Cumnock, Phase 3 Cash Deposit £81,401 See status Site currently being developed. Remaining cash bond of £168,830 from EAC/CC/16/004 covers outstanding value of roadworks for Phases 1 – 4. Site completion estimated June 25. 128
Page 129
EAC/CC/19/005 Campbell Homes Rigg Road, Cumnock, Phase 4 Cash Deposit £49,718 See status Site currently being developed. Remaining cash bond of £168,830 from EAC/CC/16/004 covers outstanding value of roadworks for Phases 1 – 4. Site completion estimated June 25. EAC/CC/19/013 Campbell Homes Rigg Road, Cumnock, Phase 5 Cash Deposit £65,114.84 £65,114.84 Site currently being developed. LODGED AS CASH BOND 5,6&7 TOTAL £170,807.79. Site completion estimated June 25. EAC/CC/21/005 Campbell Homes Rigg Road, Cumnock, Phase 6 Cash Deposit £61,114.61 £61,114.61 Site currently being developed. LODGED AS CASH BOND 5,6&7 TOTAL £170,807.79. Site completion estimated June 25. EAC/CC/21/006 Campbell Homes Rigg Road, Cumnock, Phase 7 Cash Deposit £44,578.34 £44,578.34 Site currently being developed. LODGED AS CASH BOND 5,6&7 TOTAL £170,807.79. Site completion estimated June 25. EAC/CC/21/009 Campbell Homes Rigg Road, Cumnock, Phase 8 Cash Deposit £99,888.44 99,888.44 Site currently being developed. Site completion estimated June 25. EAC/CC/22/008 Campbell Homes Rigg Road, Cumnock. Phase 9 Cash Deposit As per Ph 1> Ph 8 As per Ph 1> Ph 8 Site currently being developed. Cash Bond for Ph 1 > Ph 8 now covers Ph 9 > Ph 11 also. Site completion estimated June 25. EAC/CC/23/001 Campbell Homes Rigg Road, Cumnock. Phase 10 Cash Deposit As per Ph 1> Ph 8 As per Ph 1> Ph 8 Site currently being developed. Cash Bond for Ph 1 > Ph 8 now covers Ph 9 > Ph 11 also. Site completion estimated June 25. EAC/CC/23/002 Campbell Homes Rigg Road, Cumnock. Phase 11 Cash Deposit As per Ph 1> Ph 8 As per Ph 1> Ph 8 Site currently being developed. Cash Bond for Ph 1 > Ph 8 now covers Ph 9 > Ph 11 also. Site completion estimated June 25. EAC/CC/19/009 Bellway Homes Ltd Fardalehill, Kilmarnock, Phase 3 NHBC £1,018,084.00 £101,808.38 Site currently being developed. Bond reduced to 10% on 12/06/2023. EAC/CC/22/005 Bellway Homes Fardalehill Phase 4 HCC International £768,653.35 £768,653.35 Site currently being developed. EAC/CC/22/010 Bellway Homes Fardalehill Phase 6 HCC International £2,814,044.00 £2,814,044.00 Site currently being developed. EAC/CC/20/001 Kukoon Homes Thorntoun Estate, Crosshouse Casualty and General Insurance £181,388.00 £181,388.00 Work ongoing EAC/CC/20/002 Phases 1 - 4 Hayhill Developments Hillhead Road, Mauchline, Phases 1 - 4 Cash Deposit £656,704.71 £6,567.05 Site completed, on maintenance period since 02/08/23. Site on further maintenance period due to failed manholes. EAC/20/004B Murdoch Properties Glebe Road, Galston. Phase 2, North, Road 2. (Adoptable) Cash Deposit £44,215.84 £44,215.84 Site currently going through process to be added to maintenance period. If successful bond will be reduced to the 10% EAC/CC/20/007 Avant Homes (Scotland) Loudoun Street, Draffen, Stewarton NHBC £2,125,456 £1,062,728 Site currently being developed EAC/CC/21/003 Milestone Homes BALLOCHMYLE, Evolution Insurance £85,092.00 £8,509.20 Site complete. Adoption paperwork to be processed. 129
Page 130
PHASE 3 EAC/CC/21/011 J. Campbell, New Cumnock Muirkirk Road, Lugar AVIVA £108,370.21 £10,837.02 Site completed, on maintenance period since 05/04/23. Adoption paperwork to be processed. EAC/CC/21/007 Miller Homes Ltd Irvine Road, Kilmaurs NHBC £1,743,070.61 £174,307.06 Maintenance period commenced 27/06/24. EAC/CC/22/004 Barratt Homes Northcraigs Spine Road, Kilmarnock NHBC £1,115,089.00 £557,544.50 Work ongoing – bond reduced to 50% (£557,544.50) EAC/CC/23/004 Barratt Homes Northcraigs Phase 1, Kilmarnock NHBC £1,695,800.00 £847,900.00 Work ongoing – bond reduced to 50% (£847,900.00) EAC/CC/23/009 Bellway Homes Dumfries Drive, Kilmarnock NHBC £1,169,078.39 £1,169,078.39 Work Ongoing EAC/CC/24/003 Taylor Wimpey West Northcraigs Wimpey NHBC £1,660,961.16 £1,660,961.16 Work Ongoing EAC/CC/25/001 Advanced Construction Dareduff Quarry Cash Deposit £27,841.38 £27,841.38 Work Ongoing 130
Page 131
South Ayrshire RCC Ref Developer Site Bond Provider Original Bond Value Current Bond Value Status SAC/133/05/12 Stewart Milne NE Troon Phase 1, Troon NHBC £849,603.00 £94,400.00 Bond in the process of being called in to allow snagging works to be completed (site was in maintenance period) SAC/135/07/12 Stewart Milne NE Troon Housing 1, Troon NHBC £1,110,614.00 £123,402.00 Bond in the process of being called in to allow snagging works to be completed (site was in maintenance period) SAC/162/01/18 Stewart Milne N E Troon, Phase 4 NHBC £676,681.87 £75,187.00 Bond in the process of being called in to allow snagging works to be completed (site was in maintenance period) SAC/134/06/12 Taylor Wimpey N E Troon Distributor Road, Phase 2A NHBC £576,486.63 £57,649.00 In maintenance period from 20/12/24 SAC/166/05/18 Taylor Wimpey N E Troon Distributor Road, Phase 2B NHBC £576,486,63 £57,649.00 In maintenance period from 20/12/24 SAC/167/06/18 Taylor Wimpey N E Troon Distributor Road, Phase 2C NHBC £576,486,63 £57,649.00 In maintenance period from 20/12/24 SAC/161/04/17 Taylor Wimpey N E Troon, Phase 3 NHBC £584,889.22 £58,489.00 In maintenance period from 20/12/24 SAC/168/07/18 Taylor Wimpey N E Troon, Phase 5 NHBC £346,121.63 £34,612.00 In maintenance period from 20/12/24 SAC/176/01/20 Taylor Wimpey N E Troon phase 6 NHBC £329,369.00 £32,937.00 In maintenance period from 20/12/24 SAC//187/12/20 Taylor Wimpey N E Troon, Phase 7 NHBC £395,682.75 £197,841.00 Work ongoing SAC/192/17/20 Taylor Wimpey N E Troon, phase 8 NHBC £797,174.00 £79,717.00 In maintenance period from 20/12/24 SAC/138/03/14 Bellway Homes Ltd Kilmarnock Road, Brassie NHBC £508,825.00 £56,536.00 In maintenance period SAC/147/04/15 Bellway Homes Ltd Kilmarnock Road, Phase 2, Troon NHBC £424,252.00 £47,139.00 In maintenance period SAC/142/06/14 Mactaggart & Mickel Greenan, Phase II, Ayr NHBC £1,970,572.00 £197,057.20 In maintenance period SAC/163/02/18 Mactaggart & Mickel Greenan, Ayr Phase 3 NHBC £67,181.00 £67,181.00 Work ongoing SAC/193/01/21 Mactaggart & Mickel Greenan, Phase 4 NHBC £661,142.00 £66,114.19 In maintenance period SAC171/02/19 Cala Homes Greenan Phase 6 NHBC £963,940.94 £96,394.00 In maintenance period SAC/199/07/21 Cala Homes Greenan, Phase 8 NHBC £372,104.00 £37,210.00 In maintenance period SAC/159/02/17 Mactaggart & Mickel Townend Brae, Symington Phase 3 NHBC £610,581.00 £30,529.00 In maintenance period 131
Page 132
SAC/170/01/19 Milestone Developments West Parish, Maybole Cash Deposit £10,933.00 £10,933.00 Work ongoing SAC/175/06/19 Westpoint Homes Seafield Hospital NHBC £577,447.62 £57,744.76 In maintenance period SAC/177/02/20 Persimmon Homes Tarbolton Road, Monkton, Phase 1 NHBC £509,382.85 £509,382.00 Work ongoing – Appendix 1 issued SAC/178/03/20 Persimmon Homes Tarbolton Road, Monkton phase 2 NHBC £707,634.85 £707,634.00 Work ongoing – Appendix 1 issued SAC/201/09/21 Persimmon Homes Monkton, Phase 6 NHBC £432,257.00 £216,128.00 Work ongoing SAC/194/02/21 Milestone Developments Tunnoch Farm, Phase 1B Evo Surety £540,000.00 £54,000.00 In maintenance period SAC/194/02/21 Milestone Developments Tunnoch Farm, Phase 1B Evo Surety £540,000.00 £54,000.00 In maintenance period SAC/206/01/22 Milestone Developments Tunnoch Farm Phase 2 Evo Surety £516,249.00 £51,634.90 In maintenance period from 28/11/24 132
Page 133
Appendix 2 - Completed Road Bonds and Road Adoptions since September 2024 East Ayrshire RCC Ref Developer Site Bond Release Date Adoption Date Comments EAC/CC/15/003 Murdoch Property Development Ladeside, Newmilns 07/02/2025 07/02/2025 None EAC/CC/20/006 Glencairn Estates One Recreation Road, Cumnock 14/08/2023 07/02/2025 None EAC/CC/21/001 Milestone Homes BALLOCHMYLE, PHASE 1 12/06/2024 12/06/2024 None EAC/CC/16/003 Phase 1 Persimmon Homes Dunlop Road, Stewarton, Phase 1 08/10/2024 08/10/2024 None EAC/CC/16/003 Phase 2 Persimmon Homes Dunlop Road, Stewarton, Phase 2 08/10/2024 08/10/2024 None EAC/CC/16/003 Phase 3 Persimmon Homes Dunlop Road, Stewarton, Phase 3 08/10/2024 08/10/2024 None EAC/CC/16/003 Phase 4 Persimmon Homes Dunlop Road, Stewarton, Phase 4 08/10/2024 08/10/2024 None EAC/CC/16/003 Phase 5 Persimmon Homes Dunlop Road, Stewarton, Phase 5 08/10/2024 08/10/2024 None EAC/CC/17/008 Barratt Homes Northcraigs, Kilmarnock, 29/01/2025 29/01/2025 Note: this covers a separate section of development road separate section to that covered by EAC/CC/23/004 (in Appendix 1) EAC/CC/19/008 Barratt Homes West Former Kilmarnock College, Holehouse Road, Kilmarnock 29/01/2025 29/01/2025 None South Ayrshire RCC Ref Developer Site Bond Release Date Adoption Date Comments SAC/158/01/17 Tom Bennet/Hiltech Design Culzean Road, Maybole 17/02/2021 17/02/2021 Site was adopted some time ago, but was incorrectly shown as live in previous report 133
Page 134
Appendix 3 - New Bonds received since September 2024 East Ayrshire RCC Ref Developer Site Bond Provider Bond Value Status N/A No new bonds received since September 2024 for EAC sites; however, several are currently being processed and will require road bonds/cash bonds to be in place prior to the issue of RCC consent. South Ayrshire RCC Ref Developer Site Bond Provider Bond Value Status N/A No new bonds received since September 2024 for SAC sites; however, several are currently being processed and will require road bonds/cash bonds to be in place prior to the issue of RCC consent. End. 134