250307 ASSJC Minute
North Ayrshire Council · 6 June 2025
Back to Ayrshire Shared Services Committee — 6 June 2025 and its agenda
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1 AYRSHIRE SHARED SERVICES JOINT COMMITTEE Minutes of Hybrid Meeting held on 7 March 2025 at 10.00 a.m. Present in County Buildings: Councillors Bob Pollock (Chair) and Alec Clark (South Ayrshire Council), and Councillor Jim McMahon (East Ayrshire Council). Present Remotely: Councillor Philip Saxton (South Ayrshire Council), Councillors Barry Douglas; Douglas Reid; and Neill Watts (East Ayrshire Council). Apology: Councillor Craig Mackay (South Ayrshire Council). Attending in County Buildings: K. Braidwood, Director of Housing, Operations and Development (South Ayrshire Council); J. Corrie, Head of Roads; and C. Knape, Strategic Manager (Ayrshire Roads Alliance); and A. Gibson, Committee Services Officer (South Ayrshire Council). Attending Remotely: P. Whip, Group Finance Manager (East Ayrshire Council). 1. Declarations of Interest. There were no declarations of interest by Members in terms of the Joint Committee’s Order No. 25 and the Councillors’ Code of Conduct. 2. Revenue Financial Monitoring Report 2024/25. There was submitted a report (issued) of February 2025 by the Chief Financial Officer and Head of Finance and ICT providing an update on the revenue budget monitoring position as at 31 December 2024, for the Ayrshire Roads Alliance. Having heard a Member of the Committee make an enquiry in relation to the position regarding vacancies and the need to retain staff within the Ayrshire Roads Alliance and having heard various officers in response, it was noted that there was now a training officer in post. Following an enquiry from a Member, it was agreed that the Head of Roads, Ayrshire Roads Alliance would provide Members of the Joint Committee with figures relating to the income received for parking charges for both East Ayrshire and South Ayrshire.
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2 The Joint Committee Decided: (1) to note the financial management position of the Ayrshire Roads Alliance for 2024-25; (2) to note the interventions that were being taken to address the adverse financial position; (3) to request that a further financial update be provided at the next meeting of the Joint Committee; and (4) to otherwise note the contents of this report. 3. Roadworks Programme 2024/25. There was submitted a report (issued) of February 2025 by the Head of Roads - Ayrshire Roads Alliance advising on the progress of work through the roads improvement programmes within East Ayrshire and South Ayrshire for financial year 2024 to 2025. Following discussion regarding electric charging points provided in East Ayrshire; various ward issues; the Ayrshire Roads Alliance recent APSE awards; the effects of the recent storm in January of this year and issues relating to ash dieback, the Joint Committee Decided: (1) to note the Ayrshire Roads Alliance programmed works 2024/25; and (2) to otherwise note the contents of the report. 4. Improvement Action Plan. There was submitted a report (issued) of February 2025 by the Head of Roads - Ayrshire Roads Alliance advising on the management of the Improvement Action Plan by the Ayrshire Roads Alliance. Following discussion regarding Active Travel Funding, the Joint Committee Decided: (1) to note the Improvement Action Plan, as presented in this report; (2) to note the Improvement Action Plan, as presented in this report for Fleet Management (East Ayrshire only); (3) to agree to continue to receive updates on progress; and (4) to otherwise note the content of the report.
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3 5. Performance Scorecard. There was submitted a report (issued) of February 2025 by the Head of Roads - Ayrshire Roads Alliance regarding the progress made to date against the Performance Scorecard. Having heard the Head of Roads, Ayrshire Roads Alliance advise of amendments to the figures for East Ayrshire Council for 2022/24 and following a question from a Member, it was agreed that she would provide the Members of the Panel with details on the success of the portal provided for the public to report potholes. Having heard a Member of Joint Committee, it was agreed the Head of Roads, Ayrshire Roads Alliance would revisit the average set by themselves for the number of Priority 1 Repair Lines issued for East Ayrshire Council, as APSE’s average was 91.20%. The Joint Committee Decided: (1) to note the performance scorecard presented in the report; (2) to continue to receive the performance scorecard updates; and (3) to otherwise note the content of the report. 6. Risk Report and Register. There was submitted a report (issued) of February 2025 by the Head of Roads - Ayrshire Roads Alliance advising on the management of risk associated with the Ayrshire Roads Alliance. The Joint Committee Decided: (1) to note the risk register, as presented in the report; (2) to agree to continue to receive updates on progress; and (3) to otherwise note the contents of the report. The meeting ended at 10.50 a.m.