Agenda Document Pack - Ayrshire Economic Partnership Board - 19/02/2024
North Ayrshire Council · 19 February 2024
Back to Ayrshire Economic Partnership Board — 19 February 2024 and its agenda
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Economic Partnership Board A Special Meeting of the Ayrshire Economic Partnership Board of North Ayrshire Council will be held remotely on Monday, 19 February 2024 at 13:00 to consider the undernoted business. Meeting Arrangements - Fully Remote This meeting will be held remotely in accordance with the provisions of the Local Government (Scotland) Act 2003. Where possible, the meeting will be live-streamed and available to view at https://north-ayrshire.public- i.tv/core/portal/home. In the event that live-streaming is not possible, a recording of the meeting will instead be available to view at this location. 1 Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda. 2 Ayrshire Growth Deal - Programme Risk Register Update (January 2024) Submit report by the Head of Economic Growth (East Ayrshire Council) providing an update on the AGD Programme Risk Register (copy enclosed). 3 Ayrshire Growth Deal - Programme Update Submit report by the Head of Economic Growth (East Ayrshire Council) on the progress of the Ayrshire Growth Deal and the development of its component projects as at 31 January 2024 (Appendix 1) (copy enclosed). 1
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Webcasting Please note: this meeting may be filmed/recorded/live-streamed to the Council's internet site and available to view at https://north-ayrshire.public- i.tv/core/portal/home, where it will be capable of repeated viewing. At the start of the meeting, the Provost/Chair will confirm if all or part of the meeting is being filmed/recorded/live-streamed. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the webcast will be retained in accordance with the Council’s published policy, including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Generally, the press and public seating areas will not be filmed. However, by entering the Council Chambers, using the press or public seating area or (by invitation) participating remotely in this meeting, you are consenting to being filmed and consenting to the use and storage of those images and sound recordings and any information pertaining to you contained in them for webcasting or training purposes and for the purpose of keeping historical records and making those records available to the public. If you do not wish to participate in a recording, you should leave the meeting. This will constitute your revocation of consent. If you have any queries regarding this and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact dataprotectionofficer@north-ayrshire.gov.uk. 2
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Ayrshire Economic Partnership Board Sederunt Councillor Marie Burns North Ayrshire Council Councillor Joe Cullinane North Ayrshire Council Councillor Anthony Gurney North Ayrshire Council Craig Hatton North Ayrshire Council Russell McCutcheon North Ayrshire Council Neale McIlvanney North Ayrshire Council Louise Kirk North Ayrshire Council Councillor Douglas Reid East Ayrshire Council Councillor Iain Linton East Ayrshire Council Councillor Maureen McKay East Ayrshire Council Stephen Canning (sub) East Ayrshire Council Councillor Barry Douglas (sub) East Ayrshire Council Councillor William Lennox (sub) East Ayrshire Council Eddie Fraser East Ayrshire Council Richard Grieveson East Ayrshire Council Joseph McLachlan East Ayrshire Council David McDowall East Ayrshire Council Graham Saunders East Ayrshire Council Councillor Martin Dowey South Ayrshire Council Councillor William Grant South Ayrshire Council Councillor Bob Pollock South Ayrshire Council Mike Newall South Ayrshire Council George Hunter South Ayrshire Council Chair: Apologies: Attending: 3
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Simon Foster Spirit Aerosystems Derek McCrindle Scottish Enterprise Angela Cox Ayrshire College Paul Zealey Skills Development Scotland Claire Baird Ayrshire Chamber of Commerce Alastair Dobson Taste of Arran Gillian Docherty University of Strathclyde Morag Goodfellow Highland and Islands Enterprise Craig Hume Utopia Computers Allison Rice Scottish Government Christopher McLeish Scottish Government Laura Barker UK Government Leslie Brennan UK Government Kevin Kane Strathclyde University Hisashi Kuboyama Federation of Small Businesses Johnny Mone University of West of Scotland Milan Radosavljevic University of West of Scotland Malcolm Roughead Visit Scotland Ian Welsh Third Sector 4
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AYRSHIRE ECONOMIC PARTNERSHIP BOARD MEETING – 19 FEBRUARY 2024 REPORT BY HEAD OF ECONOMIC GROWTH EAST AYRSHIRE COUNCIL SUBJECT: AYRSHIRE GROWTH DEAL – PROGRAMME RISK REGISTER UPDATE – JANUARY 2024 PURPOSE OF REPORT 1. To advise the Economic Partnership Board Members on the update for the AGD Programme Risk Register. RECOMMENDATIONS 2. Agree the content of the report and recommend approval to the Ayrshire Economic Joint Committee to note (i) Approve the updated Programme Risk Register dated January 2024 BACKGROUND 3. The AGD Programme Risk Register is a key tool in which to monitor and evaluate potential risks associated with the development and delivery of the programme. The Ayrshire Economic Joint Committee (AEJC) (dated 26 June 23) approved the quarterly review and reporting of the AGD Programme Risk Register as a separate item on future AEPB and AEJC meetings. 4. It should be noted that the top scoring programme and project risks are reported to the Chief Executives Group, Steering Group, AEPB and AEJC on a regular basis via the sharing of the monthly reports. MAIN REPORT 5. The PMO has undertaken further a review of the Programme Risk Register in line with the recommendations of the AEJC. This has included reviewing the nature of the risks, their RAG status/scoring, and in the mitigation measures used to reduce the potential of risk. The review covers Q3 23/24 up to January 2024. 6. Since reporting last to the Board the PMO has appointed a Programme Manager and in the process of recruiting a Business Assistant. The PMO will have filled all avaible current posts once the recruitment process has Agenda Item 2 5
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been completed (e.g. a team of four staff). In the context of the Risk Register the scoring for AGDRISK10 - Lack of resources in PMO, is proposed to be adjusted to reflect the team now being fully staffed. However as previously reported it should be noted that the PMO are undertaking a review of capacity and skill sets held in the Office. This is in response to the changing calls on the staff to support the delivery of the Programme. 7. The remaining risks identified with a ‘red’ RAG status are proposed not be changed. These are: (i) AGDRISK01 - Failure to achieve AGD programme objectives within agreed budget (ii) AGDRISK02 - Failure to provide accurate projections for programme spend (iii) AGDRISK03 - Failure to drawdown full AGD funding (iv) AGDRISK04 - Delays in development and approval of business cases (v) AGDRISK21 - Potential impact of international events upon cost of living crisis and economic prosperity of Ayrshire 8. The external context has not changed with significant environmental challenges such as the legacy of the Covid and Brexit, and the ongoing Ukraine war. Combined, these challenges have contributed to increased cost pressures that continue to impact upon the development and delivery of projects and the programme as a whole (AGDRISK21). 9. Across the Programme a Review is underway which includes gaining a more realistic and deliverable programme of projects. This includes at a project level reviews which will address current delays in business case development through a number of changes (e.g. to the scope, funding, benefits), all which will be managed in accordance with the AGD Governance. The outcome of the Review is expected to be finalised towards the end of March 24 with updated Implementation, and Financial Plans for the new financial year 24/25 established. 10. Once the review of projects have been completed then the level of risk identified on the Programme Register should start to be reduced, in particular for the ‘red’ risks (AGD RISK01-04) 11. In conclusion it is considered that the Programme Risk Register continues to provide a more realistic reflection of the state of the challenges the programme are continuing to face. However ‘behind the scenes’ through the Programme Review, project leads are working towards reviewing the deliverability of projects that still meet the objectives and desired outcomes of the Deal. This work has not yet reached a satisfactory conclusion, but once completed then the risks especially those with a ‘red’ RAG status will start to be de-risked. 6
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IMPLICATIONS 12. Eight implications have been considered in the preparation of this report. Implications Yes No Paragraph number in report 1. Policy/Strategic Planning Yes Para 13 2.Governance/Legal Yes Para 13 3. Human Resources Yes Para 17 4. Equality and Fairer Scotland Duty Yes Para 21 5. Financial Yes Para 15 6. Risk Yes Whole paper 7. Community Wealth Building No 8. Net Zero No ALIGNMENT WITH SUSTAINABLE, INCLUSIVE GROWTH AMBITIONS 13. Inclusion is a key driver for the AGD. Deal business cases for projects demonstrate how they will reduce inequalities and tackle the inclusion challenges specific to Ayrshire. 14. The Risk Register provides the framework for reviewing the challenges the Deal needs to address and enables effective mitigation measures to be undertaken that include meeting the headline Deal objective of delivering inclusive growth. FINANCIAL IMPLICATIONS 15. It is accepted by the Ayrshire Councils and the Government that risks should be managed and mitigated where necessary in order to support the effective delivery of projects and the programme. LEGAL IMPLICATIONS 16. The legal implications arising from this report are covered through the Agreement between the three Ayrshire’s Councils and the recently revised Governance Document which was approved at the Joint Committee meeting on 8 December 2023. HUMAN RESOURCES IMPLICATIONS 17. There are no immediate human resource implications arising from this report. However for the risk associated with lack of resources in PMO to be addressed there could be human resource implications. EQUALITY IMPACT ASSESSMENT 18. There is no direct equalities impact relating to this report. Inclusion is a key driver for the AGD. Project leads will be required to complete an Equality Impact Assessment for their project and append to the associated business 7
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case. Project leads have received Equality Impact Assessment training organised by the Scottish Government. Project Leads are being encouraged by the PMO to link up as soon as possible with their Equalities Officer within their authority who will be able to assist with this matter. APPENDICES Appendix 1: Updated Risk Register – January 2024 Background Papers: Heads of Terms, signed by both the UK and Scottish Governments and Ayrshire’s Councils on 8 March 2019 Deal Document, signed by both the UK and Scottish Governments and Ayrshire’s Councils on 19 November 2020 Members requiring further information should contact: Graham Saunders, Ayrshire Growth Deal – Strategic Manager Graham.saunders@east-ayrshire.gov.uk Implementation Officer: Graham Saunders, Ayrshire Growth Deal – Strategic Manager Graham.saunders@east-ayrshire.gov.uk 8
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Appendix 1: AYRSHIRE GROWTH DEAL UPDATED PROGRAMME RISK REGISTER (RISKS AND MITIGATIONS) – JANUARY 2024 RISK Current Matrix and Score Proposed Matrix and Score MITIGATION AGDRISK01 Failure to achieve AGD programme objectives within agreed budget Scoring – 16 NO CHANGE IN SCORING Score 16 Score 16 • The Regional Economic Joint Committee, Regional Economic Partnership, AGD Steering Group in place to monitor progress and to address any weaknesses or issues that could impact on overall delivery • PMO developing monitoring and evaluation processes to ensure overall objectives are captured and any project failing to achieve and contribute to these is flagged and issues addressed as quickly as possible. This includes responding to increasing costs of general capital works within the context of the original funding made available by the Government in 2019. Leading to potential to review risks where evidence suggests insufficient funding to undertake and complete projects in line with expected outcomes. • PMO undertake ongoing environmental analysis to ensure programme objectives are relevant/valid as well as maximised where relevant and new benefits identified when materialising. • Internal governance include regular reviews undertaken by PMO with input from SROs, Project Leads and Chief Executives to ensure AGD programme objective are met. AGDRISK02 Failure to provide accurate Score 16 Score 16 • Issues will be escalated to CEOs, Regional Economic Partnership and Regional Economic Joint Committee 9
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projections for programme spend Scoring – - 16 NO CHANGE IN SCORING as appropriate • The Implementation Plan and Financial Plan have been updated to take account of the compressed funding. Project Leads have sought to address delays in gaining approved FBCs, by undertaking reviews of projects to fit existing budgets, which are shared with Finance Directors, the government and wider partners. Revised project mitigation measures seek to demonstrate how inflationary pressures will be managed • Business Case process monitored to ensure streamlined pathway to approval enabling projects to achieve FBC as quickly as possible to reach project delivery and clarity on expected spend. • PMO will regularly review, challenge and agree financial profiling/phasing with Project Leads, SROs and Finance Directors and ensure drawdown projections align with delivery timescales • OBCs/FBCs include an optimism bias factor as per Treasury Green Book and AGD Governance document • Inflationary factor addressed through project reviews e.g. re-scoping, phasing and reviewing benefits AGDRISK03 Failure to drawdown full AGD funding Scoring – - 16 NO CHANGE IN SCORING Score 16 Score 16 • PMO will regularly review, challenge and agree financial profiling/phasing with Project Leads, SROs and Finance Directors and ensure drawdown projections align with delivery timescales. This includes PMO working with Project Leads, SRO’s and S95’s to ensure projects can be realised and help with change processes where necessary; and undertaking effective communication with Governments to ensure projects can be realised 10
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• Achieve business case approval in line with latest Deal Implementation Plan, and AGD Governance document and, Finance guidance • Annual review of Financial Plan and Implementation Plan • The Scottish Government’s financial reporting requirements will be implemented • Pivot projects proactively where possible in line with need and opportunity • Internal procedures, financial controls and processes in place to mitigate this risk AGDRISK04 Delays in development and approval of business cases Scoring – 16 NO CHANGE IN SCORING Score 16 Score 16 • Undertake focused engagement with SG and UKG in order to help ensure SBC, OBC and/or FBC comply with the Treasury Green Book and gain approval pin line with AGD governance • PMO working closely with Project Leads and Policy Leads within UK and Scottish Governments to support business case development and approval to an agreed timeline. This includes exploring a streamlined change process (pre-FBC) particularly where budget constraints are sole driver of change. • Project Leads have received Green Book business case training • Project Leads’ toolkit in place • Other partners assisting in developing business cases where capacity is low AGDRISK05 Failure to capture accurate baseline data Scoring – 9 NO CHANGE IN SCORING Score 9 Score 9 • Project Leads required to establish appropriate economic, social and environmental baseline information in business cases • Establish and regularly review achievable outcomes, output and targets as part of the development and delivery of projects and realization of benefits in line with the Benefits Realisation Plan 11
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AGDRISK06 Failure to deliver community benefits from AGD Scoring – 6 NO CHANGE IN SCORING Score 6 Score 6 • PMO and procurement managers from the three Ayrshire Councils have developed a AGD Community Benefit Tracker, a single mechanism to monitor delivery of community benefits so that remedial action can be taken if required • Result from the AGD Community Benefits Tracker system will be analysed and reported to the Regional Economic Partnership and Regional Economic Joint • PMO working with Project Leads to develop consistent approach to embedding inclusive growth, equalities, clean growth, and community wealth building within business cases through the Annual Performance Report • Procurement working group has been established and operates in order to support delivery of community benefits which includes development of a Community Benefits Tracker and coordination of procurement approaches so they support the development and delivery of projects AGDRISK07 Failure to deliver individual projects within the AGD programme Scoring – 8 NO CHANGE IN SCORING Score 8 Score 8 • Regular dialogue/reporting around progress takes place between PMO and Project Leads where issues are raised in advance and if appropriate escalated to government, Regional Economic Partnership and Regional Economic Joint Committee, this includes early discussions with both UK and Scottish Government • The Regional Economic Joint Committee, Regional Economic Partnership, AGD Steering Group and Project Boards in place to monitor project development, via monthly reports • Partners are regularly reviewing the AGD Benefits 12
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Realisation Plan every 6 months and reported to the Regional Economic Partnership and Regional Economic Joint Committee • Current change management process incorporated in the AGD Governance document and regularly reviewed • Risk register in place for each project which is regularly reviewed via monthly reports, quarterly reports and when updating the Implementation Plan • Project risk registers included in business cases which are formally approved by government and Regional Economic Joint Committee • Management Information System in place and used to track progress of projects against key milestones, and reported via monthly and quarterly reports AGDRISK08 Inadequate recognition of interdependencies and/or knock-on impacts between parts of the programme leading to issues with delivery and/or lost opportunities Scoring – 9 NO CHANGE IN SCORING Score 9 Score 9 • Programme meetings take place regularly between PMO, Project Leads and partners to ensure interdependencies are recognised and considered; and incorporated in approved business cases • PMO working closely with project leads to ensure interdependencies are fully articulated within the project business cases and for the programme as a whole. • All forms of interdependencies are monitored and managed to help enable the development and delivery of all Deal projects AGDRISK09 Lack of resource within partner organisations to deliver projects in line with AGD programme Score 9 Score 9 • Formal approvals of Councils’ resources are now in place for AGD projects • Each Council has appointed staff and/or consultants to support project development and delivery • Each project currently has a Project Lead in place • Partners including SE are providing additional 13
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Scoring – 9 NO CHANGE IN SCORING resource to relevant projects • Resources committed to the delivery of the programme, with further discussions underway to explore how to deliver the recently approved Regional Economic Strategy • Other funding streams is being explored to support ongoing revenue costs • Anticipated revenue streams will be subject to constant review through the monitoring procedures in place for AGD AGDRISK10 Lack of resources in PMO Scoring – - 9 REDUCTION IN SCORING FROM 16 TO 9 Score 16 Score 9 • A permanent PMO structure is in place with recruitment now nearing completion .e.g. Programme Manager recruited and Business Assistant being recruited. • The PMO is being supported by colleagues in each of the Councils in a number of work streams • PMO undertaking a review of capacity and skill sets in response to the changing requirements on staff that form the Office AGDRISK11 Inadequate governance arrangements to support AGD delivery Scoring - 6 NO CHANGE IN SCORING Score 6 Score 6 • In accordance with AGD governance, Ayrshire Economic Joint Committee and Ayrshire Regional Economic Partnership has been formed and regular meetings are in place • Scottish Government’s financial reporting requirements have been implemented in the AGD Governance document and Financial guidance • Partner agreement between EAC, as Accountable Body for the Deal, and North and South Ayrshire Councils has been drawn up and terms agreed • PMO working with both governments to agree an overarching Monitoring and Evaluation Framework for the Deal • Partners working together with both governments to 14
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keep under review the AGD Benefits Realisation Plan • Current change management process to be reviewed with the governments and partners • AGD is standing item on CEOs’ meeting agenda AGDRISK12 - Monitoring & Evaluation Framework is not sufficiently defined Score – 6 NO CHANGE IN SCORING Score 6 Score 6 • PMO is working with both governments to agree an overarching Monitoring and Evaluation Framework for the Deal which will be published in Summer 2023 and placed on the AGD web site. This will clarify existing acceptable M&E arrangements. AGDRISK13 Failure to attract commercial interest in AGD Scoring – 8 NO CHANGE IN SCORING Score 8 Score 8 • Undertake with communications and economic development teams, a market campaign will be developed, as part of Communication Plan and target potential investors • Communications Action Plan continues to be developed and updated, including a pipeline of project specific communications plans • Regular briefings with a range of stakeholders • Wider Ayrshire Economic Strategy is now approved by the Regional Economic Joint Committee and will ensure wider growth ambitions for Ayrshire are achieved AGDRISK14 Programme not communicated effectively to stakeholders outwith Governance structure Scoring 12 Score 12 Score 12 • Communications Action Plan completed and regularly updated, in conjunction with communication teams. This includes reporting on past and future communication activity AGD website launched and to be reviewed in conjunction with communications teams, in order to increase traffic and sharing of AGD information • AGD social media channels to be reviewed in 15
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NO CHANGE IN SCORING conjunction with communications teams, with greater linkages made to activity related to the AGD and its progress • Regular briefings with a range of stakeholders via AGD programme update to the Regional Economic Partnership and Regional Economic Joint Committee • Communications Protocol in place and reviewed and updated annually, with activity regularly identified and delivered with the support of communication teams. • Resource within AGD to market and promote project activities and overall programme AGDRISK15 Supply phasing within overall programme Scoring – 12 NO CHANGE IN SCORING Score 12 Score 12 • Engagement undertaken in 2022 with the construction sector in order promote and explain the potential of the AGD programme to local businesses, so increase Invitation to Tender for future contracts. • PMO regularly help facilitate and update Procurement teams of the AGD programme and relevant projects in terms of timescale for development and delivery. This includes how to manage expected peaks in programme activity and need for contracts to be advertised and managed. Market engagement through the Meet the Buyer events with the next being held in the Autumn 2023 • PMO working with procurement in supporting the sharing of market intelligence and the phasing of development activity AGDRISK19 Loss of IT systems Scoring – 8 NO CHANGE IN SCORING Score 8 Score 8 • PMO hosted by EAC and as such supported by IT recovery protocols and security systems of EAC to limit risk and mitigation measures • Corporate IT recovery protocol and security systems limit the risk and mitigation measures • Contingency Plan in place via EAC for the PMO, by 16
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SAC for the portal, and for the AGD teams across the three councils, by their respective employer (e.g. EAC, SAC, NAC) AGDRISK20 Failure to ensure AGD projects align with a net zero transition Scoring – 8 NO CHANGE IN SCORING Score 8 Score 8 • PMO and Project Leads working with Scottish Government to ensure the Deal is aligned with Scotland’s transition to net zero carbon emissions by 2045 • UK and Scottish Governments developed carbon management guidance for the AGD, as well as other City Region and Growth Deals in Scotland, which will allow the carbon emissions impact of the programme and projects to be assessed then minimised • A carbon management process appropriate for each project has been put in place to ensure any carbon emissions impact is minimised via business case process • PMO working with both governments to identify funding opportunities to support decarbonisation • PMO is working with both governments to agree an overarching Monitoring and Evaluation Framework for the Deal NEW - AGDRISK21 Potential impact of international events upon cost of living crisis and economic prosperity of Ayrshire Score 16 Score 16 • Regular engagement with Project Leads to highlight any risks well in advance, so that the PMO can raise with government, Regional Economic Partnership and Regional Economic Joint Committee as appropriate • Regular review vi monthly reports of outputs and timelines for business cases at every stage of 17
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Scoring – 16 NO CHANGE IN SCORING development in the light of external events • Continued monitoring of external environment and government relations • Regional Economic Strategy approved in early 2023 and be supported by an emerging action plan • Regional Economic Partnership will provide voice for Ayrshire to press the case for government intervention investment • Incentives and other forms of assistance to complement the AGD and stimulate greater economic activity • Current change management process to be reviewed with both governments and partners • Regional Skills Investment Plan developed, with a focus on its implementation via Ayrshire Skills Group • Robust data analysis shared amongst key partners and stakeholders to reach common understanding of local economic conditions, leading to early identification of real threats and opportunities - achieving consensus with partners and stakeholders on strategic objectives for inclusive and sustainable economic growth, with effective action planning and monitoring • PMO co-ordinated evidence across Deals and submitted collective case via the Implementation Plan update to both governments setting out impact of increased costs or reduced the scope/outputs and time delivery if costs not met • PMO developing a baseline approach to FBC which will be shared with both governments and partners 18
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AYRSHIRE ECONOMIC PARTNERSHIP BOARD MEETING – 19 FEBRUARY 2024 REPORT BY HEAD OF ECONOMIC GROWTH EAST AYRSHIRE COUNCIL SUBJECT: AYRSHIRE GROWTH DEAL - PROGRAMME UPDATE PURPOSE OF REPORT 1. To advise the Economic Partnership Board members of the progress of the Ayrshire Growth Deal and the development of its component projects as at 31 January 2024 (Appendix 1). RECOMMENDATIONS 2. Agree the content of the report and recommend approval to the AEJC to note: (i) The updates provided in the attached report; (ii) The progress across the Ayrshire Growth Deal Programme; and (iii) Note the outcome of the Annual Conversation and the development of Summary of the Programme Review. (iv) Note the progress made and next steps of the Programme Review 23-24. This includes noting the various work streams which will inform the Review’s outcome. BACKGROUND 3. This report is an update on the progress made on the Ayrshire Growth Deal (AGD). It has been prepared in line with the agreed governance structure and its commitment to monitoring and reporting progress across all parts of the Deal’s programme on regular basis. 4. A summary of the current status of the programme priorities and the development work associated with individual projects is contained within the progress report attached to this covering report. The report covers progress up to 31 January 2024. Please see Appendix 1). The previous update was reported to the Ayrshire Economic Partnership Board (AEPB), on 16 November 2023, and included progress up to the 31 October 2023. 5. Please note that the reporting period has sought to align as much as possible with the with the financial year’s quarters. This report includes progress made in Q3. Timing of this report has been delayed partly due to the Annual Conversation which took place on the 31 January 2024 and the opportunity to update the Board on its outcomes. 6. The report considers the progress made on the Deal at both a programme and project Agenda Item 3 19
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level. This includes an update on the Red/Amber/Green (RAG) status in regards to meeting milestone timelines, scope, budget and overall progress. Supporting narrative is provided where necessary. (Please see Programme and Project Introductions – Appendix 1). MAIN REPORT 7. The overall status for the programme is still remains as ‘red’. This reflects the continued challenges project leads are meeting in addressing cost pressures within a fixed budgets. 8. Since last reporting to the Board the PMO in consultation with senior management from the three Ayrshire Councils have undertaken a thorough review of individual projects and the programme as a whole. 9. The Annual Conversation is an annual event with the Government and is a requirement of the Grant Offer Letter. It generally focuses on the Looking Back and Looking Forward on the progress of the Programme. This time around the focus of discussions were on the Programme Review. The principal outcome was that the Government acknowledged that there has been significant challenges with costs pressures, and that the Programme Review provides an opportunity to reinvigorate the Deal and provide a sure footing for its delivery moving forward. KEY POINTS Programme level 10. In December a formal Letter of intent as prepared by the Partnership was submitted to the Government. It set out the intension of undergoing a midterm review in line the AGD Governance (e.g. Checkpoint Review - para 3.5 Governance Document v15 December 22). 11. The Government confirmed receipt in January 2024 and acknowledged the indicative stages/timetable for the Programme Review 23-24 as set out below: Pre-emptive review of projects across all three Ayrshire Councils Summer-Autumn 23 Formalise the Review of the Programme and Capital Projects Nov-Dec 23 Share direction of travel and provisional proposal with the Government as part of a series of ‘conversations’ e.g. ‘Annual Conversation’ on the 31 January 24. Jan 24 Prepare change management papers with a Programme overview supported by summary of project review papers Feb 24 Present papers to the Partnership Board and Joint Committee Early 2024 (ready for the new FY 24/25) 12. Early indications of the Review have identified the need to manage several key elements in order to develop a finalised Revised Programme that is sufficiently robust 20
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and deliverable. Components include review of the: • Programme and financial management • Allocation of funds and the potential for reapportionment • Governance and change management process • Benefits delivered and what can now be achieved • Communications of the Deal in terms of managing the Review outcomes and reinvigorating awareness and interest in the Deal. 13. The Review is recognising that there is potential multiple changes across the Programme to manage. In addition there are a number of projects where clarity on the changes needed will not be achieved by the original deadline for finalising the Programme Review (e.g. end of March 24). This is due to a number of dependencies related to specific projects. A robust body of evidence has now been gathered and the PMO with the support of the three Councils are pulling together a Summary profile of the emerging Programme and the changes made. A draft will then be shared with the Government in order to gain their early feedback and be presented to the Partnership Board and Joint Committee for their consideration, in accordance with the AGD Governance. Programme Financial Update 14. The latest financial update (January 2023) included in the monthly report provides a spend projection for the programme and individual projects. 15. As previously reported their expected a shortfall between the protected spend and drawdown from the grant allocation for this financial year (2023/24) against the Grant Offer Letter 2023/24. This is principally around significant shortfall for the capital projects such as Spaceport and Commercial Space. Less substantial shortfalls are expected for i3 Flexi Space and CoRE. 16. In terms of the revenue projects there is an expected shortfall in spend and drawdown for Ayrshire Skills Investment Fund due to the lateness in the project gaining FBC approval, and Community Wealth Building where the project is now expected to run for an additional year. Working for a Healthy Economy is the only project where the spend profile matches expectations. Please see details below: Capital Projects Grant Offer Letter 23/24 (£m) Projections As at P9 return (Dec 23) (£m) Differences (£m) Spaceport 2.855 0 -2.855 Commercial Space 17.689 1.350 -16.339 I3 Flexi Space 2.339 1.440 -0.899 CoRE 0.300 0 -0.300 TOTAL 23.184 2.790 -20.393 21
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Revenue Projects Grant Offer Letter 23/24 Projections As at P9 return (Dec 23) (£m) Differences Working for Healthy Economy 0.703 0.703 0 Ayrshire Skills Investment Fund 0.850 0.159 -0.691 Community Wealth Building 1.073 1.032 -0.041 TOTAL 2.626 1.895 -0.732 17. As a total the Programme is expected to drawdown £4.685m as opposed to £25.810m, a potential drop of £21.125m. Further details of the current financial position is set out in paragraphs 32-35. 18. In addition and in accordance with the Grant Offer Letter conditions, the PMO is in the process of preparing the Bi-annual Return which needs to be submitted to the Government by the end of February 2024. This Return will be used to inform the forthcoming Grant Offer Letter 24-25 which will set out the expected drawdowns form the Government funds during the new financial year. Projects which are likely to but yet to be confirmed, be drawing down on funds include the three revenue projects (Community Wealth Buildings; Working for Healthy Economy; and Ayrshire Skills Investment Fund), the two i3 capital projects (Flexi Space and DPMC); and new for the Programme, phases of the Great Harbour project; the combined AMIC and AEP; and CoRE. Project level 19. Project leads continue to meeting the challenges of developing and delivering projects. For example the following activities and milestones have been achieved since reporting the Board last: 20. Maritime Tourism – a Programme Business Case (PBC) has been submitted to the Governments for their consideration and approval. If approved, then there is an expectation that OBCs for the Cumbrae and Arran phases will soon follow (e.g. April 24 and June 24 respectively). In tandem a change request has been submitted to the PMO that sets out changes to the project which are principally focused on the removal of Ardrossan as a phase and reduction in Government funding. Details of the changes are set out in the submitted PBC. 21. AMIC/AEP – via the PMO a paper setting out the changes to the AMIC and AEP project have been submitted to the Government for their consideration. This includes details of the colocation of the two projects at Moorfield and this forming the Ayrshire 22
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Innovation Park, west of Kilmarnock, and aligning their development and delivery. Once support had been received an OBC will be submitted to the Government (target date April 24), followed by three FBCs covering the combined infrastructure, AMIC and AEP constructions. 22. Digital (Subsea Cable & Infrastructure) - following approval by the AEJC on 20 November 2023 to de-scoping of the Subsea Cable and Infill projects from the AGD programme and approve Option 5b ‘Building Digital Capital as a new project, a formal change request has been submitted to the PMO to finalise the change, and to support the development details of the new project. Target date for finalising the details and presenting to the Board and gain approval from the AEJC is March 24.This includes details on the reallocation of the £14m budget and identification of the existing AGD sites that will contribute to the Building Digital Capital across Ayrshire. 23. Ayrshire Skills Investment Fund – following approval of the FBC in August 23 the implementation of the project has progressed. However due to the timing of the FBC approval the original financial profile has to be amended due to a reduction in expected drawdown for this financial year 23/24 (e.g. from £850k to £163k). In response the change proposes an increase in the last year (27/28 from £180k to £739k) to compensate. The Government has accepted the change. 24. In addition there are projects that are now ‘red’ in status from the perspective of scope, budget, and overall position. Scope Issues - ‘Red’ status Budgetary Issues - ‘Red’ status Overall - ‘Red’ Status Digital ASTAC Spaceport Spaceport Digital Commercial Space Digital 25. Project that still retain an Overall ‘red’ status as follows: 26. Spaceport – extensive discussions between SAC, SE, SG and UKG have taken place in light of the significant complex challenges for the delivery of the project. At present further consideration is being given to how the project can be delivered in response to cost pressures, limited funding/budget, legal barriers, and clarification on an appropriate operational model. 27. Digital Programme – As highlighted above following approval by the AEJC to the development of a new project ‘Building Digital Capital’ details are being developed. It is expected this outcome of this approach will de-risk the project. 28. Other highlights include: • ASTAC – a partnership between SAC, Ayrshire College and GPA has been established which is working towards developing a deliverable project in response to budgetary constraints. Target date for an OBC to be submitted is 23
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April 24. • Commercial Space – Delays on the continued delivery of the project remains due to the need to confirm funding arrangements. A deadline of the end of March 24 has been identified where clarification on the future direction of the project will be made. 29. Projects in delivery are; Community Wealth Building, Working for Healthy Economy, Ayrshire Skills Investment Fund, Commercial Space, i3 Flexi Space (Phase 1) and i3 DPMC (Phase 1). COMMUNICATION UPDATE 30. In line with the AGD Communication Action Plan please find attached (in Appendix 2) a copy of communication and engagement activity for all projects in the programme. This includes Q2 Review of past activities and Q3 planned activities. IMPLICATIONS 31. Eight implications have been considered in the preparation of this report. Implications Yes No Paragraph number in report 1. Policy/Strategic Planning No 2.Governance/Legal Yes Para 32 3. Human Resources No 4. Equality and Fairer Scotland Duty Yes Para 33 5. Financial Yes Para 34-37 6. Risk Yes Para 38-39 7. Community Wealth Building No 8. Net Zero No LEGAL IMPLICAITONS 32. The legal implications arising from this report are covered through the Agreement between Ayrshire’s councils and the Governance Document which was revised and approved at the Joint Committee meeting on 8 December 2022. EQUALITY IMPACT ASSESSMENT 33. There is no equalities impact relating to this report. Inclusion is a key driver for the AGD. Project Leads will be required to complete an Equality Impact Assessment for their project and append to the associated business case. Project Leads have received Equality Impact Assessment training organised by the Scottish Government. Project Leads are being encouraged by the PMO to link up as soon as possible with their Equalities Officer within their authority who will be able to assist with this matter. 24
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FINANCIAL IMPLICATIONS 34. The financial implications arising from this report are covered through the Financial Plan approved at the Joint Committee meeting on 26 June 2023. The overall cumulative total of Grant claimed for the Deal to date is £13.157m. 35. The tenth claim since Deal signing (in the financial year 23/24 Qtr3) has been made to the Scottish Government for c.£1.132m which is made up of expenditure associated with the Community Wealth Building, Working for a Healthy Economy, Ayrshire Skills Investment Fund, Commercial Space and i3 Flexible Space. All claims made to date have been processed by Government and payment received. The financial position statement for December 2023 within the progress includes the Q3 claim. (Appendix 1). 36. At the time of preparing this paper the forecast drawdown reported to Scottish Government for P9 2023/24 amounts to £4.685m, an anticipated decrease of £21.125m for the year compared to a budget of £25.810 million. Projects are, however, demonstrating commitment and incurring costs developing projects, with evidence of £11.103m having been spent by councils to date ahead of project business cases being approved. Once approval of the relevant business cases has been received from government and the Joint Committee, the relevant costs will be claimed back from government. 37. Please note all capital and revenue project costs are being monitored and discussed with regional partners, UK and Scottish governments. RISK IMPLICATIONS 38. Strategic and operational risk registers continue to be developed, reviewed and updated for the AGD Programme. This is being undertaken by the PMO with the support of EAC audit. The Programme Risk Register has been updated in accordance with the commitment to be reviewed every quarter as approved by the AEJC on 26 June 2023. Details of the latest update is considered elsewhere on the agenda. 39. In addition the risk registers for each project which are updated on a monthly basis and reflected in the attached summary update (Please see Appendix 1). APPENDICES Appendix 1: Ayrshire Growth Deal Update of Programme and Projects Appendix 2: Annual Performance Report (Outline) Ayrshire Growth Deal – Q3 Oct-Dec 23) Background Papers: Heads of Terms, signed by both the UK and Scottish Governments and Ayrshire’s Councils on 8 March 2019 25
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Deal Document, signed by both the UK and Scottish Governments and Ayrshire’s Councils on 19 November 2020 Members requiring further information should contact: Graham Saunders, Ayrshire Growth Deal –Strategic Manager graham.saunders@east-ayrshire.gov.uk Implementation Officer: Graham Saunders, Ayrshire Growth Deal – Strategic Manager graham.saunders@east-ayrshire.gov.uk 26
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Appendix 1 Ayrshire Growth Deal Update of Programme and Projects 27
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AYRSHIRE GROWTH DEAL Monthly Report - 31 January 2024 28
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Programme Updates - Guidance (Milestones) RAG Status Programme Milestone Timeline Status Overall Action Required Red Delay to delivery timeline of key milestone having a negative impact on programme One or more milestones are RED Immediate action required by senior management and relevant Boards as appropriate to address issues Amber Milestone slipping against planned date but not expected to impact delivery of the programme No milestones are highlighted RED but at least one is AMBER Management action is in place by PMO and/or senior management to address issues Green On track to deliver milestone on time or early All milestones are GREEN No management action required Complete Milestone delivered n /a No management action required Status against milestone timeline set out in Implementation Plan Milestones – current financial year and next financial year Programme Updates - Guidance (Risks) This table illustrates the conversion of AGD RAG Status to Scottish Government RAG Status Source GREEN AMBER RED N/A Ayrshire Growth Deal RAG Guidance Note with an AGD risk register score of between 0-3 with an AGD risk register score of between 4-9 with an AGD risk register score of between 10- 14 with an AGD risk register score of between 15-25 N/A Source GREEN AMBER/GREEN AMBER/RED RED N/A Scottish Government Guidance Successful delivery appears highly likely with regard to time, cost and quality and there are no major outstanding issues that at this stage appear to significantly threaten progress Successful delivery appears probable however attention will be needed in certain areas to ensure risks do not develop into major issues that will threaten delivery Successful delivery appears possible, but issues already exist that require serious attention. These appear resolvable at this stage, but further action is required Successful delivery is in serious doubt with major risks or issues apparent in a number of key areas. Urgent action is needed to ensure these are addressed Not listed on previous Quarter 29
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Programme Dashboard – 31 January 2024 Financial Summary Programme Milestones Programme Top Risks Overall Status Last Period Overall Status This Period Total AGD Grant £'000 AGD Grant Drawdown to Date £'000 %age of total AGD Grant 2023/24 AGD Grant Allocation £'000 2023/24 Grant Drawdown £'000 251,500 13,157 5.23% 25,810 2,573 Programme & Upcoming Programme Milestones Target Date RAG Grant Offer Letter for 2023/24 received and agreed 30-Jun-23 Complete 2023 Annual Review of Deal documentation approved (Implementation Plan, Financial Plan, Governance Document, Communications Protocol) 30-Jun-23 Complete Review overarching Monitoring & Evaluation Framework 30-Jul-23 Red Update Benefits Realisation Plan and progress on performance (every March) 31-Mar-24 Green Review and update Change Management Process - draft and approve Supplementary Advice Note 1 30-Jul-23 Red Review and update Business Case process with a focus on Full business Case requirements - draft and approve Supplementary Advice Note 2 31-Aug-23 Red Review and update Subsidy Control requirements for the AGD - draft and approve Supplementary Advice Note 3 31-Aug-23 Red Review and update AGD web site programme and project details 30-Sep-23 Red Key project interdependencies articulated 31-Mar-24 Green Annual Conversation (2022/23) 31-Jan-24 Green Annual Performance Report approved and published (2022/23) 28-Feb-24 Green Submission of statement of compliance with conditions of grant (2023/24) 30-Apr-24 Green Risk Likelihod Impact AGD Status SG Status Mitigating Action - UPDATE TO ALIGN WITH IMPLEMENTATION PLAN Failure to achieve AGD programme objectives within agreed budget 4 4 The Regional Economic Joint Committee, Regional Economic Partnership, AGD Steering Group in place to monitor progress and to address any weaknesses or issues that could impact on overall delivery. PMO developing monitoring and evaluation processes to ensure overall objectives are captured and any project failing to achieve and contribute to these is flagged and issues addressed as quickly as possible. This includes responding to increasing costs of general capital works within the context of the original funding made available by the Government in 2019. Leading to potential to review risks where evidence suggests insufficient funding to undertake and complete projects in line with expected outcomes.PMO are working with Partners in undertaking a Checklist Review of the Programme in line with the AGD Governance. PMO undertake ongoing environmental analysis to ensure programme objectives are relevant/valid as well as maximised where relevant and new benefits identified when materialising. Internal governance include regular reviews undertaken by PMO with input from SROs, Project Leads and Chief Executives to ensure AGD programme objective are met. Failure to provide accurate projections for programme spend 4 4 Issues will be escalated to CEOs, Regional Economic Partnership and Regional Economic Joint Committee as appropriate. PMO working with Partners in undertaking a programme midterm Checkpoint Review in order to clarify accurate projections for project and programme spend and delivery.The Implementation Plan and Financial Plan have been updated to take account of the compressed funding. Project Leads have sought to address delays in gaining approved FBCs, by undertaking reviews of projects to fit existing budgets, which are shared with Finance Directors, the government and wider partners. Revised project mitigation measures seek to demonstrate how inflationary pressures will be managed. Business Case process monitored to ensure streamlined pathway to approval enabling projects to achieve FBC as quickly as possible to reach project delivery and clarity on expected spend. PMO will regularly review, challenge and agree financial profiling/phasing with Project Leads, SROs and Finance Directors and ensure drawdown projections align with delivery timescales. OBCs/FBCs include an optimism bias factor as per Treasury Green Book and AGD Governance document. Inflationary factor addressed through project reviews e.g. re-scoping, phasing and reviewing benefits Failure to drawdown full AGD funding 4 4 16 16 PMO will regularly review, challenge and agree financial profiling/phasing with Project Leads, SROs and Finance Directors and ensure drawdown projections align with delivery timescales. This includes PMO working with Project Leads, SRO’s and S95’s to ensure projects can be realised and help with change processes where necessary; and undertaking effective communication with Governments to ensure projects can be realised. PMO working with Partners in undertaking a programme midterm Checkpoint Review in order to clarify accurate projections for project and programme drawdown on AGD funding. Achieve business case approval in line with latest Deal Implementation Plan, and AGD Governance document and, Finance guidance. Annual review of Financial Plan and Implementation Plan. The Scottish Government’s financial reporting requirements will be implemented. Pivot projects proactively where possible in line with need and opportunity. Internal procedures, financial controls and processes in place to mitigate this risk Delays in development and approval of business cases 4 4 Undertake focused engagement with SG and UKG in order to help ensure SBC, OBC and/or FBC comply with the Treasury Green Book and gain approval pin line with AGD governance. PMO working closely with Project Leads and Policy Leads within UK and Scottish Governments to support business case development and approval to an agreed timeline. This includes exploring a streamlined change process (pre-FBC) particularly where budget constraints are sole driver of change. In addition as part of a programme midterm Checkpoint Review, reschedule business case timescale for development and delivery. Project Leads have received Green Book business case training. Project Leads’ toolkit in place. Other partners assisting in developing business cases where capacity is low Lack of resources in PMO 3 3 9 9 A permanent PMO structure is in place with all posts about to be filled, once recruitment has been completed. The PMO is being supported by colleagues in each of the Councils in a number of work streams. PMO is undertaking a review of capacity and skill sets in response to the changing requirements of the Office. Potential impact of international events upon cost of living crisis and economic prosperity of Ayrshire 4 4 Regular engagement with Project Leads to highlight any risks well in advance, so that the PMO can raise with government, Regional Economic Partnership and Regional Economic Joint Committee as appropriate. PMO working with Partners in undertaking a programme midterm Checkpoint Review in response to the impact of costs pressures upon the delivery of the Programme. Regular review vi monthly reports of outputs and timelines for business cases at every stage of development in the light of external events. Continued monitoring of external environment and government relations. Regional Economic Strategy approved in early 2023 and be supported by an emerging action plan. Regional Economic Partnership will provide voice for Ayrshire to press the case for government intervention investment. Incentives and other forms of assistance to complement the AGD and stimulate greater economic activity. Current change management process to be reviewed with both governments and partners. Regional Skills Investment Plan developed, with a focus on its implementation via Ayrshire Skills Group. Robust data analysis shared amongst key partners and stakeholders to reach common understanding of local economic conditions, leading to early identification of real threats and opportunities - achieving consensus with partners and stakeholders on strategic objectives for inclusive and sustainable economic growth, with effective action planning and monitoring. PMO co-ordinated evidence across Deals and submitted collective case via the Implementation Plan update to both governments setting out impact of increased costs or reduced the scope/outputs and time delivery if costs not met. PMO developing a baseline approach to FBC which will be shared with both governments and partners. 30
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AGD PROJECTS - COMPLETE Total Project Budget £'000 Government Grant Funding £'000 Government Grant Claimed to date £'000 Total Expenditure 17/18 to 20/21 £'000 FINANCIAL POSITION STATEMENT FINANCE YEAR 2023/24 QUARTER 3 HALO 9,000 7,000 7,000 10,524 MONTH Dec-23 9,000 7,000 7,000 10,524 Government Grant 2023/24 £'000 AGD PROJECTS - EXPECTED FBC/APPROVED FBC IN 2023/24 ~ GRANT OFFER LETTER Total Project Budget £'000 Government Grant Funding £'000 Government Grant Claimed to 31 Mar 23 £'000 Total Expenditure 17/18 to 22/23 £'000 Total Expenditure 23/24 YTD £'000 Grant Allocation TBC Grant Claimed Q1 Grant Claimed Q2 Grant Claimed Q3 Grant Claimed Q4 Total Grant Claimed YTD Remainig Grant Available to Claim in year Spaceport Infrastructure 23,000 23,000 0 2,856 351 2,855 0 0 0 0 0 2,855 Commercial Space - Prestwick - Industrial & Hangar 29,000 22,000 825 1,160 1,243 17,690 0 730 500 0 1,230 16,460 i3 Flexible Business Space 15,000 11,000 307 545 0 2,339 65 9 0 0 74 2,265 Community Renewable Energy Project (CoRE) 24,500 17,000 0 976 282 300 0 0 208 0 208 92 Working for a Healthy Economy 5,000 5,000 1,118 1,118 469 703 117 176 176 0 469 234 Ayrshire Skills Investment Fund 3,500 3,500 0 0 15 850 0 0 15 0 15 835 Community Wealth Building Fund 3,000 3,000 1,335 1,335 577 1,073 113 230 233 0 577 496 103,000 84,500 3,584 7,989 2,936 25,810 295 1,145 1,132 0 2,573 23,238 AGD PROJECTS - FUTURE Total Project Budget £'000 Government Grant Funding £'000 Government Grant Claimed to 31 Mar 23 £'000 Total Expenditure 17/18 to 22/23 £'000 Total Expenditure 23/24 YTD £'000 Aerospace & Space Technology Application Centre (ASTAC) 11,000 5,000 0 728 0 Prestwick Infrastructure - Roads 17,000 12,000 0 472 24 Ayrshire Engineering Park (Moorfield) 16,000 12,000 0 826 46 Ayrshire Manufacturing Investment Corridor (AMIC) 23,500 23,500 0 390 31 i3 Digital Processing Manufacturing Centre 6,000 5,000 0 245 30 Hunterston Strategic Development Area 18,000 18,000 0 192 11 International Marine Science & Environmental Centre (IMSE) 10,500 6,500 0 134 12 The Great Harbour, Irvine Harbourside & Ardeer 14,000 9,000 0 460 170 Marine Tourism 9,500 9,500 0 412 48 Digital Infrastructure & Subsea Cable 14,000 14,000 0 76 30 139,500 114,500 0 3,934 401 AGD TOTAL 251,500 206,000 10,584 22,447 3,337 31
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Project Updates - Guidance Project Stages Stage Definition Project Stages Stage Definition Define - SBC Establishing the strategic context for the spending proposal Implement Business case has been approved by Joint Committee, and is being implemented Define - OBC Establishing the preferred option Deliver Project is in place and monitoring and evaluation is in framework to assess if it is achieving its objectives Define - FBC OBC approved by government, securing delivery plans and finalising detailed costing Legacy Project has resulted in mainstreaming or improvements to business as usual (impact) that is generated beyond the funded period RAG Status Programme Milestone Timeline Status Project Scope Status Project Budget Status Overall Action Required Red Delay to delivery timeline of key milestone having a negative impact on project completion date Significant change in scope expected, with no change request in process There are projected or actual adverse variances with recovery plan to be established One or more milestone, scope or budget indicators are RED Immediate action required by senior management and relevant Boards as appropriate to address issues Amber Key milestone missed or projected to miss against planned date but not expected to negatively impact the original project completion date Likely to be minor changes in scope within agreed business case OR scope is still developing OR significant change request not yet approved There are projected or actual adverse variances, however a recovery plan is in place No milestone, scope or budget indicators are RED but at least one is AMBER Management action is in place by PMO and/or senior management to address issues Green On track to deliver milestone on time or early Scope has been set and on plan with agreed business case AND/OR formal change request approved There are no actual or projected variances All milestone, scope and budget indicators are GREEN No management action required Complete Milestone delivered Project complete and all items in scope delivered Financial transactions relating to project have been settled If all the milestone, cost, scope and benefits realisation indicators are complete No management action required Future N/A N/A Business Case more than one year away from submission n /a No management action required Milestones – current financial year and next financial year PMO = Programme Management Office SBC = Strategic Business Case OBC = Outline Business Case FBC = Full Business Case Project Updates - Guidance (Risks) This table illustrates the conversion of AGD RAG Status to Scottish Government RAG Status Source GREEN AMBER RED N/A Ayrshire Growth Deal RAG Guidance Note with an AGD risk register score of between 0-3 with an AGD risk register score of between 4-9 with an AGD risk register score of between 10-14 with an AGD risk register score of between 15-25 N/A GREEN AMBER/GREEN AMBER/RED RED N/A Scottish Government Guidance Successful delivery appears highly likely with regard to time, cost and quality and there are no major outstanding issues that at this stage appear to significantly threaten progress Successful delivery appears probable however attention will be needed in certain areas to ensure risks do not develop into major issues that will threaten delivery Successful delivery appears possible, but issues already exist that require serious attention. These appear resolvable at this stage, but further action is required Successful delivery is in serious doubt with major risks or issues apparent in a number of key areas. Urgent action is needed to ensure these are addressed Not listed in previous Quarter 32
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Programme Summary – 31 January 2024 Project Name OBC Date OBC RAG FBC Date FBC RAG Project Scope Status Project Budget Status Project Overall Status Aerospace and Space Technology Application Centre 01/12/2023 Red 02/08/2024 Amber Amber Red Amber Spaceport Infrastructure 30/10/2021 Complete 30/09/2023 Red Green Red Red Prestwick Commercial Build 30/08/2021 Complete 08/09/2022 Complete Amber Red Red Prestwick Roads 28/02/2024 RED 31/05/2024 RED Amber Amber Amber Ayrshire Engineering Park (Moorfield) 30/09/2023 Red 10/06/2024 Green Amber Amber Amber Ayrshire Manufacturing Investment Corridor 30/10/2023 Red 10/06/2024 Green Green Amber Amber i3 Flexible Business Space 30/05/2021 Complete 30/09/2022 Complete Green Amber Amber i3 Digital Processing Manufacturing Centre 31/05/2022 Complete 30/06/2022 Complete Green Amber Amber HALO 31/05/2022 Complete 30/06/2022 Complete Complete Complete Complete Community Renewable Energy 31/05/2022 Complete 30/04/2024 Amber Amber Amber Amber Hunterston 30/06/2024 Green 28/02/2026 Green Amber Green Amber International Marine Science & Environmental Centre 30/06/2024 Green 28/02/2026 Green Amber Amber Amber Great Harbour 25/06/2021 Complete 31/03/2024 Green Amber Amber Green Marine Tourism 31/12/2023 Amber 30/03/2026 Amber Amber Amber Amber Digital Infrastructure & Subsea Cable tbc under rescope tbc under rescope Red Red Red Ayrshire Skills Investment Fund 30/04/2023 Complete 07/08/2023 Complete Green Green Green Working for Healthy Economy 19/02/2021 Complete 22/02/2021 Complete Green Green Green Community Wealth Building 12/02/2021 Complete 22/02/2021 Complete Green Green Green 33
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Project Updates – Space and Aerospace Programme 31 January 2024 Project Name Project Lead Senior Responsible Officer Aerospace & Space Technology Application Centre George Hunter Louise Reid Spaceport Infrastructure Derek Yuille Commercial Build Derek Yuille Prestwick Infrastructure Roads (Phase 1) Kevin Braidwood 34
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Aerospace and Space Technology Application Centre Jan Project Overall Status 2024 Amber Project Update Project Scope Status Amber Project Budget Status Red Monthly update - provide narrative Project Lead: George Hunter Review of the ASTAC underway with a new concept being developed in partnership with Ayrshire College and GPA to help move the project forward (e.g. integration of partner ambitions of Ayrshire Colleges Aviation Institute with GPA's Technology Hub). Ayrshire College developing a business case with SAC in order to inform options which were considered by Senior Management in December 23. Preferred option is integration of ASTAC, Tech Hub and SAI. Letter of support being prepared by GPA to allow for continued collaboration with Ayrshire College and SAC. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 01/12/2023 Red AGD/O/1 - New Jobs Created (Direct and Indirect) tbc tbc FBC 02/08/2024 Amber AGD/O/2 - Construction jobs created tbc tbc Phases Target date AGD/O/9 - Business Space Created tbc tbc Phases Target date AGD/O/13 - Visitors tbc tbc Phases Target date AGD/O/14 - SME's Supported tbc tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status OBC Submitted to Government 01/12/2023 Red Completion of Phase 2 30/10/2029 Amber Develop local partnership delivery model 01/12/2023 Red Final financial drawdown 31/03/2030 Amber Complete final project design and procurement documentation 02/08/2024 Amber FBC approved by Joint Committee 02/08/2024 Amber Hand-over (Phase 1) to operational organisation 23/10/2026 Amber Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action A Viable and Sustainable Operational Funding (OPEX) model not achieved 5 4 20 • Review existing models (UK- HIE/Perth College) • Consultation Scottish Funding Council on academic funding support (OPEX) • Consultation and developing model with Ayrshire College 31/03/2024 Site for the ASTAC Facility not secured within GPA Estate offering airside access/scale/offside access on acceptable terms 5 4 20 • Secure early dialogue with Glasgow Prestwick Airport. Identify ASTAC spatial Needs. Review options. New option presented to GPA/AC on 20.12.23. Slide Presentation of conceptual Plan for ASTAC Campus. GPA expressed strong support from Direcotr/Leadership Team. Positive response GPA albeit concerns until see HoT's 31/03/2024 ASTAC capital costs (CAPEX) exceed ASTAC approved budgets and other funding not available 4 4 16 • Complete early assessment of CAPEX costs and Prestwick build costs. Ensure adequate OB provision. Make allowances for fees/legals inflation 31/03/2024 Securing agreements and approvals requires additional time and programme delayed 4 4 16 • Develop Programe with Steering Group. Align SAC and AC resources. Secure early SAC agreements and internal reporting. Stronger proposition if project links SAC/-AGD with AC/ GPA. Tripartite agreements required. Board Approvals. Increased dependancies and partner bespoke risks 31/03/2024 GPA lease costs not affordable within AC business case. 5 3 15 • Review with AC/Develoment of OBC and confirmation of costs/affordability 31/03/2024 35
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Spaceport Infrastructure Jan Project Overall Status 2024 Red Project Update Project Scope Status Green Project Budget Status Red Monthly update - provide narrative Project Lead: Derek Yuille Reported to Partnership Board on 4th December 2023 to highlight the risks and issues and ask partners to consider the feasibility of the spaceport project and whether it offers value for money under the terms of the Ayrshire Growth Deal. The Board endorsed the issues raised. A report will now be submitted to Joint Committee on 19th February 2024. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 30/10/2021 Complete AGD/O/1 - New Jobs Created (Direct and Indirect) 10 tbc FBC 30/09/2023 Red AGD/O/2 - Construciton Jobs Created 135 tbc Phases Target date AGD/O/9 - Business Space Created 3200 sqm tbc Phases Target date Target tbc Phases Target date Target tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status RIBA Stage 3 30/04/2023 Red Airspace change agreed 31/03/2024 Red Heads of Terms agreed to purchase land 20/06/2023 Red LSO/LSP/Range Licence requirements for first launch 30/11/2024 Red FBC approved by Joint Committee 30/09/2023 Red Spaceport infrastructure complete 30/11/2024 Red Construction Start 01/11/2023 Red First Commercial Launch 31/01/2025 Red Safety Case 31/03/2024 Red Full project completed/final drawdown 31/03/2026 Red Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Imp act Likelihood Score AGD Status SG Status Mitigation Action Risk that project does not comply with new subsidy control rules 5 5 25 The Council and SE will require to obtain legal advice from a subsidy control perspective on any proposed arrangements 29/03/2024 Requirement from Scottish Government to redraft original OBC due to increases in costs and delivery model 5 5 25 Discussion with delivery partners to identify ownership of work and who will cover the additional costs 31/12/2024 Failure to agree operating arrangement for Spaceport 5 5 25 Avison Young have proposed Spaceport leasing and operating proposals for SAC and the Spaceport Launch Service Operator Glasgow Prestwick Airport, however an agreement has yet to be reached that complies with AGD capital funding requirements, local authority operating legislation and that mitigates any financial and legal risks the Council may be exposed to where the Council has ongoing responsibility for the Spaceport asset. 31/12/2024 Failure to obtain FBC approval 5 5 25 A Full Business Case for the Spaceport requires the following to be in place: i) an agreement or Heads of Terms over the land with confirmed budget source; ii) a costed deliverable infrastructure scheme with budget in place and iii) an agreement or Heads of Terms on the operating arrangement for the asset between the proposed owner of the asset, and the Launch Service Operator (LSO) Glasgow Prestwick Operator 31/12/2024 The model SE use to acquire land for spaceport may require a lease arrangement with SAC. 5 5 25 The land acquisition/lease payments are not funded by AGD and the Council are not in a position to enter any borrowing arrangements to fund this 31/12/2024 Failure to agree ownership of the new Spaceport infrastructure (eg. LVIF, apron, access road, control point) 5 5 25 Professional advice being sought by SAC on the legilities of SAC having any ownership rights to the Spaceport. Advice previously confirmed operating arrangement scenarios. 31/12/2024 Project costs cannot be met by the existing AGD project budget 5 5 25 Digital re-scoping exercise and proposal that build shortfall is supported by digital funds. SE will acquire the land. 31/10/2024 36
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Prestwick Commercial Build Jan Project Overall Status 2024 Red Project Update Project Scope Status Amber Project Budget Status Red Monthly update - provide narrative Project Lead: Derek Yuille Mangata continue to work towards Series B completion and have now noted a Lead Investor. This longstop date for this work to conclude has been moved to end March 2024. This has an impact on the programme with main construction delayed and now programmed to start Q1 24/25 and complete Q2 2026. The costs have increased to £110m and SE/Mangata are looking at value engineering to bring down to £90m. The significant deviation in costs and programme from that approved at FBC has triggerred the AGD change control process. Private setor financial contribution is required to allow the progression of this project. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 30/08/2021 Complete AGD/O/1 - New Jobs Created (Direct and Indirect) 570 tbc FBC 08/09/2022 Complete AGD/O/2 - Construciton Jobs Created 150 tbc AGD/O/9 - Business Space Created 13900 sqm tbc AGD/O/16 - Leverage (incl. LA, HE/FE, Private Sector and any other levereage) £55,000,000 tbc Target tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status Planning permission 31/05/2023 Complete Handover 31/12/2025 RED Final financial drawdown 31/03/2030 Amber Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Increase in costs 4 5 20 SE have confirmed that this eventuality was contracted for in their Deal documents, and any difference remains the liability of Mangata. SE continue to work with Mangata, Morgan Sindall, G&T and their sub-contractors on both the potential to reduce costs, and to mitigate risk by ensuring appropriate financial guarantees are in place. 30/12/2024 Failure of Mangata to resource additional funding 4 4 16 • Closing Series B continues to prove challenging for Mangata, with timing now forecast for early December (previously end September). However, Mangata have now signed a letter of intent with a lead investor. • Mangata are funding the business through Convertible Loan Notes until Series B close. This requires them to continue to raise cash as current funding forecast lasts until October and includes the R&D Grant payment. Mangata's forecasts show that they then anticipate some funding in October 2023, before conclusion of Series B, expected December. 30/12/2024 SAC are unable to recoup any costs expended if project does not proceed 4 4 16 16 16 SAC seeking clarification from SE/PMO and SG on SAC's ability to recoup costs should project not proceed. 30/03/2024 Failure of Cabinet/AEPB/AEJC to approve changes to costs, programme 5 2 10 10 SAC to work with SE to draft report for submission to Cabinet in Jan 24 and AEPB/AEJC in Feb 24 to endorse/approve changes. 30/03/2024 Failure to procure and install the specialised manufacturing equipment on time. 3 3 9 9 Equipment orders are dependent on the successful conclusion of MGTA funding. Once this has been established, the overall programme to procure and install can be secured and aligned to the build programme. 31/12/2024 37
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Prestwick Roads Jan Project Overall Status 2024 Amber Project Update Project Scope Status Amber Project Budget Status Amber Monthly update - provide narrative Project Lead: Kevin Braidwood Continue to work closely with the LDP2 project delivery team to obtain TS approval of the traffic modelling baseline data, during these discussions it has become clear the AGD trip generation included in the LDP2 is no longer accurate and needs to reviewed. PMO currently working to provide as accurate as possible AGD proposals to allow accurate trip generations to be established, inital information received was not detailed or loaction specific enough, further information requested and will be chased up at next monthly meeting. Additional work is ongoing regarding Surface Water Management on the northern side of Glasgow Prestwick Airport, meeting has been arranged for wc 29/01/2024 to discuss both of these high risk issues and agree a way forward. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 28/02/2024 RED AGD/O/2 - Construciton Jobs Created 40 tbc FBC 31/05/2024 RED AGD/O/7 - new roadway created 2km tbc Phases Target date AGD/O/7 - roadway upgraded 1km tbc Phases Target date AGD/O/7-newroundabouts 1 tbc Phases Target date AGD/O/11 - upgraded roundabouts 3 tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status Roads Enabling STAG Appraisal - Release of funds from Transport Scotland 31/08/2023 Red Procurement of contractor and commencement of works – Monkton 30/06/2024 Red Planning and regulatory consent achieved – Spaceport (St Quivox) 30/09/2023 Red Completion of works – Spaceport (St Quivox) 31/12/2024 Red Land assembly, site preparation, contract documentation – Spaceport (St Quivox) 31/12/2023 Red Completion of works – Enabling transport works 01/03/2025 Red Planning and regulatory consent achieved – Monkton 31/12/2023 Red Planning and regulatory consent achieved - Gannet Link tbc Red RoadsEnablingOBC-TS&CouncilApproval 28/02/2024 Red Land assembly, site preparation, contract documentation - Gannet Link tbc Red Land assembly, site preparation, contract documentation – Monkton 31/03/2024 Red Procurement of contractor and commencement of works – Gannet Link tbc Red Procurement of contractor and commencement of works – Spaceport (St Quivox) 30/04/2024 Red Completion of works - Gannet Link tbc Red RoadsEnablingFBC-TS&CouncilApproval 01/03/2024 Red Final financial drawdown 31/12/2027 Red Project Risks (top 5 risks and their status will be included in the monthly report) TargetClosure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Delays in release of enabling infrastructure funding from Scottish Government via Transport Scotland 4 4 16 Commissioning of Enabling Roads STAG and OBC • Effective scoping and ongoing liaison with Transport Scotland STAG Mar 2024 OBC Jul 2024 Roads enabling intervetion - fails to meet demands from current occupiers in relation to future productivity. Fails to support the development of available land. Doesn't support the volumes of future traffic. Community resistance. 4 5 20 STAG process being followed to ensure a suitable solution if established • Final roads enabling solution(s) will be designed in detail by competant designer • On-going discussions with the current operators at Prestwick in respect of future plans • On-going community consultation 30/09/2024 Interdependencies with Spaceport project Risk that the construction of new access to serve spaceport does not meet agreements with funders and Heads of Terms requirements 4 2 8 8 Continual review of interdependencies with other AGD projects, particularly Spaceport (including site location and exclusion zone requirements). • Engagement with stakeholders and funders • Consider in the design of the new road the serving of the spaceport and future development opportunities. 30/09/2024 Requirement for the traffic data within the AGD STAG and LDP2 to align and provide the same mitigation solution to Transport Scotlan to gain approval on both 4 2 8 8 Continued liaison between the ARA AGD and ARA LDP team • Agreement on traffic levels and any updates needed to ensure synergy and alignment 31/03/2023 Planning Approval - Dealys in planning due to capacity constraints, Objections to proposed route, Planning programme and interrelation between overall Spaceport development and enabling roads intrastructure 3 2 6 6 Programme recognised by Planning Department as a major project and given priority • Prestwick Campus Masterplan incorporated in development of LDP2 via main issues report and subsequent consultation with residents and other parties • On-going community consultation • Planning Strategy to be developed to ensure planning applications are interconnected 31/12/2024 Land assembly delays - Monkton & Spaceport 3 2 6 6 Early commencement of Land Owner negotiations 31/12/2024 38
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Project Updates – Economic Infrastructure Programme 31 January 2024 Project Name Project Lead Senior Responsible Officer Ayrshire Engineering Park (Moorfield) Fiona Paterson David McDowall Ayrshire Manufacturing Investment Corridor (AMIC) Gillian Morton i3 Flexible Business Space Marnie Ritchie Neale McIlvanney i3 Digital Processing Manufacturing Centre (DPMC) Marnie Ritchie HALO Gary Deans David McDowall 39
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Ayrshire Engineering Park (Moorfield) Jan Project Overall Status 2024 Amber Project Update Project Scope Status Amber Project Budget Status Amber Monthly update - provide narrative Project Lead: Fiona Paterson 1. Change management report was submitted for review to PMO in January 2024 Project team re now finalising amends following feedback from PMO. 2. The project team meeting took place on the 12th January will all external consultats in attendance. 3. The Project Governance structure has now been approved by senior management. Sub group meetings will commence over the coming weeks. 4. Meetings being held with education partners regarding support for schools to deliver more courses in relation to Food, Drink and Agriculture. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 30/09/2023 Red AGD/O/1 - New Jobs Created (Direct and Indirect) 203 tbc FBC 10/06/2024 Green AGD/O/2 - Construciton Jobs Created 88 tbc Phases Target date AGD/O/9 - Business Space Created 7250 sqm tbc Phases Target date AGD/O/10 - Reduced vacant & derelict land 18.3 ha tbc Phases Target date AGD/OT/7 - Additional Investment (incl Foreign Direct Investment) tbc tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status OBC Approved by Government 30/09/2023 Amber FBC approved by Joint Committee 10/06/2024 Green Tender for Building Services & Civil and Structural Engineers Services 02/05/2023 Green Commencement of infrastructure works 24/06/2024 Green Design period inl community consultation & Environmen Impact Analysis commences 10/07/2023 Green Construction of terraced units and 500sqm unit 21/04/2025 Green Planning permission secured 30/03/2024 Green Initial business premises operational 19/01/2026 Green FBC endorsed by Government 20/05/2024 Green First tenants move in 01/02/2026 Green Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Failure to Contribute to AGD programme objectives 3 3 9 9 • Project will be managed by EAC in line with PRINCE 2 principles – any issues will be monitored, and remedial action agreed to ensure delivery remains in line with the OBC projections. • AGD Steering Group and other governance arrangements are in place to monitor progress and to address any weaknesses or issues that could impact on overall delivery and project lead will be required to provide regular project updates 31/3/2027 Failure to provide accurate projections for project spend 3 3 9 9 • Ensure sufficient optimism bias built into costing of the project • Inflationary factor included in cost estimations • Project will be managed by project team in line with PRINCE 2 principles – any issues will be monitored, and remedial action agreed to ensure delivery remains in line with the BC projections • Issues to be escalated PMO in first instance to agree remedial actions as appropriate • Challenge panel led by PMO exists to review & scrutinise spend profiles 31/3/2027 Delays in approval of business case 3 3 9 9 • Project lead will work closely with PMO and policy leads within UKG and SG to support business case development and approval to an agreed timeline 30/12/2025 Failure to deliver community benefits from the project 3 2 6 6 • Procurement colleagues will support the tender process to ensure that community benefits are a key aspect of the ITT and are in line with agreed AGD procurement principles 31/03/2027 Failure to attract commercial interest in this project 3 2 6 6 • Market campaigns for AEP will target potential investors and tenants. • Wider Ayrshire Economic Growth Strategy will be put in place to ensure wider growth ambitions for Ayrshire are agreed and be articulated to stakeholders and investors • Continue engagement with businesses to ensure unit sizes/specifications are fit for purpose and meet demand requirements 31/3/2028 Negative Publicity 3 2 6 6 • A communications protocol has been agreed with both governments and will support shared communications designed to build stakeholder confidence • All project specific publicity will be dealt with in a coordinated fashion, sensitivity and empathy to business climates at the time of publications will be carefully monitored 31/3/2027 40
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Ayrshire Manufacturing Investment Corridor Jan Project Overall Status 2024 Amber Project Update Project Scope Status Green Project Budget Status Amber Monthly update - provide narrative Project Lead: Gillian Morton 1. Change management report was submitted for review to PMO in January 2024 Project team re now finalising amends following feedback from PMO. 2. The project team meeting took place on the 12th January will all external consultats in attendance. 3. The Project Governance structure has now been approved by senior management. Sub group meetings will commence over the coming weeks. 4. Meetings being held with education partners regarding support for schools to deliver more courses in relation to Food, Drink and Agriculture. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 30/10/2023 Red AGD/O/1 - New Jobs Created (Direct and Indirect) 189 tbc FBC 10/06/2024 Green AGD/O/2 - Construciton Jobs Created 130 tbc Phases Target date AGD/O/9 - Business Space Created 5814 sqm tbc Phases Target date tbc tbc Phases Target date tbc tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status OBC Approved by Government 30/10/2023 Amber Phase 1 - works commence (Food & Drink Centre) 07/04/2025 Green Planning application secured 28/02/2024 Green Phase 2 - works commence (speculative units) 02/02/2026 Green FBC endorsed by Government 20/05/2024 Green Phase 1 - Initial premises operational 01/02/2026 Green FBC approved by Joint Committee 10/06/2024 Green Phase 2 - Initial premises operational 09/11/2026 Green Award & Commence Infrastructure - Procurement Contract 24/06/2024 Green First tenant secured 01/02/2026 Green Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Construction costs in particular costs of materials significantly increase 4 4 16 • The project team will work closely with colleagues in F+PM and the design consultants to develop a cost effective but efficient building design. An affordability cap has been set as part of the appointment of the design team to ensure we work within the parameters of the budget. 24/06/2024 Failure to Contribute to AGD programme objectives 3 3 9 9 • Project will be managed by EAC in line with PRINCE 2 principles – any issues will be monitored, and remedial action agreed to ensure delivery remains in line with the OBC projections. • AGD Steering Group and other governance arrangements are in place to monitor progress and to address any weaknesses or issues that could impact on overall delivery and project lead will be required to provide regular project updates 31/03/2027 Failure to provide accurate projections for project spend 3 3 9 9 • Ensure sufficient optimism bias built into costing of the project • Inflationary factor included in cost estimations • Project will be managed by project team in line with PRINCE 2 principles – any issues will be monitored, and remedial action agreed to ensure delivery remains in line with the BC projections • Issues to be escalated PMO in first instance to agree remedial actions as appropriate • Challenge panel led by PMO exists to review & scrutinise spend profiles 31/03/2027 Delays in approval of business case 3 3 9 9 • Project lead will work closely with PMO and policy leads within UKG and SG to support business case development and approval to an agreed timeline 30/03/2025 Economic instability as a result of Covid-19 3 3 9 9 • The Ayrshire Economic Recovery Plan will focus on a greener and a fairer economy and this project is key to these two issues • The project team and wider partnership are focused on ensuring that the value of this project to those issues is maximised • The project team will also monitor any potential delays to the project in terms of construction timelines and will seek to address these as quickly as possible and with contractors 31/03/2028 Health Pandemic/UK threat to business activity 3 3 9 9 • AMIC building will be a strategic centre for businesses in times of crisis. The centre will provide support and direction for food and drinks businesses as well as providing additional manufacturing space to allow supply to meet demand especially within the Dairy Sector. 31/03/2027 41
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i3 Flexible Business Space Jan Project Overall Status 2024 Amber Project Update Project Scope Status Green Project Budget Status Amber Monthly update - provide narrative Project Lead: Marnie Ritchie Phase 1 - Contractor Muir Group now on site since 30 October. Photo call to mark start of works took place on 9 November. Contractor has made contact with NAC Community Benefits Officer to action this element. Contractor advising estimated completion date as 12 August 2024. Phase 2 & 3 - Developing specifications for Phase 2 with internal team of architects and surveyors. Potential additional funding for commercial space at i3 may be available through Levelling Up Funding. Details being confirmed. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 30/05/2021 Complete AGD/O/1 - New Jobs Created (Direct and Indirect) 133 tbc FBC 30/09/2022 Complete AGD/O/2 - Construction jobs created 83 tbc Phase 2 FBC 25/02/2025 Green AGD/O/9 - Business Space Created 6000 sqm tbc Phase 3 FBC 28/02/2027 Green AGD/O/10 - Reduced vacant and derelict land 20 ha tbc AGD/O/14 - Start-ups 5 tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status Construction/Project completed and Handover (RIBA Stage 5-6; Construction & Handover 31/10/2024 Green Completion of Phase 2 30/10/2029 Green Reporting; outputs/outcomes/CWB incl AGD Evaluation/Monitoring (RIBA Stage 7: Use) 31/10/2025 Green Final financial drawdown 31/03/2030 Green Phase 2 FBC approved by Joint Committee 25/02/2025 Green Construction/Project Start (RIBA Stage 5: Manufacturing & Construction) 31/03/2025 Green Construction/Project completed and Handover (RIBA Stage 5-6; Construction & Handover tbc Green Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Cost overruns 4 5 20 • Develop and validate Project Brief and Specification • Benchmark costs • Ensure early infrastructure cost tested/ informed SI • Provide Green Book compliant optimism bias allowances • Provide for contingency • Undertake value engineering • Pursue additional funding sources Project delays and economic impact of Covid-19 and recovery 4 4 16 • Early analysis has identified that the need for this project is unlikely to be diminished and in fact may be even greater • Project team will continue to focus on economic analysis and the development of recovery plans will incorporate this as a key project for implementation as part of that wider plan • Work with contractors to devise solutions designed to minimise impact of social distancing – such as different work patterns Failure to deliver anticipated outputs and outcomes 3 5 15 • Ensure BC addresses sensitivity of outcomes • Clear Evaluation & Monitoring Framework Demand – no interest from occupiers 3 5 15 • Flexible design to maximise potential interest from occupiers • Marketing and promotion of floorspace • Continue to establish strategic relationship with national sector (including links with NMIS) Utilities cause delays e.g. surface water drainage connections, sub-station requirements. 3 4 12 12 • Utility companies to be approached and applications to be submitted at an early stage. Despite this mitigation, issues have arisen on utilities for Phase 1, hence change to status to reflect this. Contractor working with Scottish Water and current issue resolved. However changed to amber /red status for ongoing project and future phases. 42
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i3 Digital Processing Manufacturing Centre Jan Project Overall Status 2024 Amber Project Update Project Scope Status Green Project Budget Status Amber Monthly update - provide narrative Project Lead: Marnie Ritchie Phase 1 - University of Strathclyde are procuring the equipment, fit out, recruiting for resources and securing membership of companies which is taking longer than anticipated. Official launch planned for February 2024. Phase 2 - Centre: Analysis with partners to be completed on Phase 1 to provide scoping parameters for phase 2. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 31/05/2022 Complete AGD/O/1 - New Jobs Created (Direct and Indirect) 95 tbc FBC 30/06/2022 Complete AGD/O/2 - Construction Jobs Created 84 tbc Phase 2 OBC 31/12/2024 Green AGD/O/9 - Business Space Created 1749 sqm tbc Phase 2 FBC 31/12/2025 Green AGD/O/10 - Reduced vacant & derelict land 20 Ha tbc AGD/O/16 - Leverage: (incl. LA, HE/FE, Private Sector and any other leverage) £19,810,000 tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status Reporting; outputs/outcomes/CWB incl AGD Evaluation/Monitoring (RIBA Stage 7: Use) 31/07/2027 Green Reporting; outputs/outcomes/CWB incl AGD Evaluation/Monitoring (RIBA Stage 7: Use) 30/04/2028 Green OBC Phase 2 approved by Government 31/12/2024 Green FBC Phase 2 approved by Joint Committee 31/12/2025 Green Construction/Project Start (RIBA Stage 5: Manufacturing & Construction) 31/01/2026 Green Construction/Project completed and Handover (RIBA Stage 5-6; Construction & Handover 31/07/2027 Green Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Capital costs are in excess of the budget. 4 4 16 • Value engineering of works specifications • Proactive review of funding opportunities to make the shortfall Failure to deliver anticipated outputs and outcomes 4 3 12 12 • Ensure BC addresses sensitivity of outcomes • Clear Evaluation & Monitoring Framework • Phase 0 and Phase 1 will establish the concept, build operational capacity and industry interest. • Conditions of grant will include expected outputs to measure the project’s success. • Regular monitoring of centre’s performance through Supervisory Board Delays to procurement processes 3 4 12 12 • Seek early agreement on appropriate procurement routes • Include anticipated tender packages within the Council’s Procurement Wave Plan • Notify potential bidders of procurement opportunities at an early stage Ongoing Partnership commitment 4 3 12 12 • Memorandum of Understanding signed August 2021 • Collaboration Agreement signed March 2022 • Development and co-ordination of appropriate governance procedures • Commitment to lease for Phase 1 location Failure to deliver community benefits 4 3 12 12 • Incorporate appropriate community benefits into contract terms and resource appropriately. 43
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HALO June Project Overall Status 2023 Complete Project Update Project Scope Status Complete Project Budget Status Complete Monthly update - provide narrative Project Lead: Gary Deans Since last reporting HALO have continued to hold a variety of events and support a growing number of diverse business at its #RockMe trading floor. A key event was the successful Space and Trade Conference with speakers from Kate Rubins Astronaut NASA; / Jack Hillmeyer US Consul General; and Dr David Alexander OBE Rice Space Institute Houston. Topics included the role of young people, the realtionship between HALO and USA, and future thoughts in education. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 31/05/2022 Complete AGD/O/1 - New Jobs Created (Direct and Indirect) 232 182 FBC 30/06/2022 Complete AGD/O/2 - Construciton Jobs Created 256 265 Phases Target date AGD/O/3 - safeguarded jobs 300 375 Phases Target date AGD/O/15 - Private sector investment £15,199,000 tbc Phases Target date AGD/OT/7 - Public and private sector investment - Phase 2 £46,000,000 tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Failure in financial management and reporting 2 2 4 4 • The Board of HALO Kilmarnock Ltd receives monthly reports on all financial aspects of the project and address any significant variances from the approved full business case Robust financial systems and controls are in place and the Board of HALO Kilmarnock Ltd retains oversight of these. Copy of monthly report forwarded to PMO for BRP purposes. Reputational 2 2 4 4 • Specialist advisers have been appointed to deal with media enquiries and to communicate on any issue which is deemed to potentially impact on the reputation of the project and the Board of HALO Kilmarnock Ltd 44
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Project Updates – Energy, Circular Economy & Environment Programme 31 January 2024 Project Name Project Lead Senior Responsible Officer Community Renewable Energy (CoRE) Diarmid Turnbull David McDowall Hunterston Strategic Development Area Neale McIlvanney Neale McIlvanney International Marine Science & Environment Centre (IMSE) Neale McIlvanney 45
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Community Renewable Energy Jan Project Overall Status 2024 Amber Project Update Project Scope Status Amber Project Budget Status Amber Monthly update - provide narrative Project Lead: Diarmid Turnbull 1. Working Group meetings have been hosted for the following project work streams: sustainable transport; active travel; skills, training & education and renewable energy. The groups have helped to inform development of demonstrator projects and identified priority areas for CoRE to address moving forward, through identifying key barriers and opportunities within each sector to transitioning to net-zero. 2. A CPD learning session was delivered to the low-carbon housing working group, two presentations were delivered on: lessons learned from delivery of a deep retrofit project in Glasgow and the benefits of domestic internal air quality monitors. Both presentations have supported development of CoRE's first housing demonstrator project and provided wider learning benefits to group members. 3. The change management document is being prepared and will subsequently be submitted for approval. 4. The second CoRE Partnership Board meeting is scheduled to be held on 23/01/24. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 31/05/2022 Complete AGD/O/1 - New Jobs Created (Direct and Indirect) 108 tbc FBC Demonstrator Projects 30/04/2024 Amber AGD/O/2 - Construciton Jobs Created 88 tbc FBC Centreof of Excellence 30/05/2024 Green AGD/O/9 - Development Space Unlocked 3008 sqm tbc Phases Target date tbc tbc Phases Target date tbc tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status Formation of Management Board 30/05/2023 Green Commencement of Programme of Demonstrator Projects 31/05/2024 AMBER Engagement with Education and Skills Partners 30/08/2023 Green Review of CoRE Innovation Building 20/12/2023 Green FBC for Demonstrator projects 20/12/2023 Amber FBC for CoRE Innovation Centre 30/05/2024 Green Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Construction costs, in particular cost of materials, significantly increases due to the pandemic. 4 5 20 • The project team will work closely with colleagues in F+PM and the design consultants to develop a cost effective but efficient building design. • An affordability cap has been set as part of the appointment of the Design Team to ensure we work within the parameters of the budget. 31/03/2030 Health Pandemic/UK threat to business security- the risk that a global health pandemic could shut down the country causing significant danger to life and the economic stability of the country. 3 5 15 • The Centre of Excellence will be a national centre for businesses within the energy and technology industry in times of crisis. • The Centre will provide support and direction for these businesses as well as providing lab space to allow for any technology testing (such as creating a new type of ventilator) to meet any demand. 31/03/2030 Failure to attract investors and new businesses to locate within the Centre of Excellence 3 5 15 • EAC will work collaboratively with specialist partners, including Scottish Enterprise and Energy Technology Partnership, from an early stage to identify and work with potential investors • The research carried out within the facility will be tailored towards particular technologies for which there is market interest in. • Wider Ayrshire Economic Growth Strategy will be put in place to ensure wider growth ambitions for Ayrshire are agreed and be articulated to stakeholders and investors. • At a local level, the Council will work with existing businesses and start-ups to explore how they can benefit from the project, a potential arm of which could be to locate into the research facility/incubator space 31/03/2028 Delays in approval of business case (due to COVID-19, feedback from both Governments may be delayed as their efforts will be focussed on critical services). Potential delays to project delivery may impact on milestone achievements resulting in potential reduction in realisation of benefits of AGD. 3 5 15 • Project Lead will work closely with PMO and policy leads within UKG and SG to support business case development and approval to an agreed timeline. • Ensure business case statistics, feedback and information is up-to-date while waiting for further feedback. 31/03/2027 Design Stages of the Centre of Excellence and the site take longer than expected with the landowner (also due to COVID-19, there could be further delay as staff working arrangements change). 3 4 12 12 • Clear deadlines and targets have been clearly set out with the landowner and design team • Ensure there is continuous collaborative working between the Council, design team and landowner. • Ensure there is consistent communication between Project Team and landowner. 31/03/2025 46
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Hunterston Jan Project Overall Status 2024 Amber Project Update Project Scope Status Amber Project Budget Status Green Monthly update - provide narrative Project Lead: Neale McIlvanney Recent demand analysis commissioned by Peel Ports Group and Scottish Enterprise has highlighted the importance of providing advanced manufacturing space for SME/incubator and supply chain users at Hunterston, in comparison to an innovation centre or large scale speculative commercial space. Parters PPG & SE progressing with site analysis to develop phased options for the site. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 30/06/2024 Green AGD/O/1 - New Jobs Created (Direct and Indirect) tbc tbc FBC 28/02/2026 Green AGD/O/2 - construction jobs 1204 tbc Phases Target date AGD/O/3 - safeguarded jobs tbc tbc Phases Target date AGD/O/7 - New or upgraded roads/junctions/cycle pathways tbc tbc Phases Target date AGD/O/16 - Leverage Funding (incl LA, HE/FE, Private Sector and any other leverage £200,000,000 tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status OBC approved by Government 30/06/2024 Amber Construction/Project completed and Handover (RIBA Stage 5-6: Construction & Handover) 30/06/2029 Green Completion of detailed design - RIBA Stage 3 31/03/2025 Green Reporting: outputs/outcomes/CWB incl AGD Evaluation/Monitoring (RIBA Stage 7: Use) 31/03/2030 Green Completion of technical design - RIBA Stage 4 31/12/2025 Green FBC approved by EJC 28/02/2026 Green Construction/Project Start (RIBA Stage 5: Manufacturing & Construction) 31/03/2026 Green Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Unforeseen project complexities that require additional funding 4 4 16 • Provide Green Book compliant optimism bias allowances • Provide for contingency • Project monitoring will track potential impacts and create ability to respond Ground conditions and historical legacy of site infrastructure create major burdens for development 4 4 16 • Project team is working with Peel Port Group to understand the development issues/infrastructure/utilities impacting onsite re-development Concept not supported by Partners and evidence of investment/market support not forthcoming 4 4 16 • Project team/Peel Port Group/SE developing and promoting an investment model to secure major inward investment plus academic partners and industry • Dialogue being progressed around role, responsibilities and funding commitments • MOU signed between NAC/SE/Peel and wider strategic proposition around blue economy and Hunterston supported by partners Concept and Operational Management revised /amended 3 4 12 12 • Project team/Peel Port Group developing a partnership/investment model to secure inward investment/academic partners and industry Other Development/Investment/ Proposals impact on capacity/deliverability 4 3 12 12 • Project team/Peel Port Group seeking to collaborate with major partners to develop a clear investment strategy/masterplan and investment led project proposition for AGD • Peel Ports have gained planning approval of a site Framework to allow planning applications to be considered 47
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International Marine Science & Environmental Centre Jan Project Overall Status 2024 Amber Project Update Project Scope Status Amber Project Budget Status Amber Monthly update - provide narrative Project Lead: Neale McIlvanney The initial MoU between NAC and University of Stirling (UoS) to develop a proposition for IMSE, is now advancing to Collaboration Agreement stage. Recent interest from the Field Studies Council (FSC) to invest in FSC Millport as part of IMSE, offers the potential of a tripartite Collaboration Agreement between NAC, UoS and FSC with the benefit of an existing operational partner and available land assets. Collaboration Agreementis to enable progress of an OBC during 2024. In addition, partners will continue to explore supporting Ardrossan regeneration as part of the IMSE programme. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 30/06/2024 Green AGD/O/1 - New Jobs Created (Direct and Indirect) 75 tbc FBC 28/02/2026 Green AGD/O/2 - Construciton Jobs Created 58 tbc Phases Target date AGD/O/9 - Development Space Unlocked 1400 sqm tbc Phases Target date AGD/O/10 - Reduced and vacant derelict land 0.6 Ha tbc Phases Target date AGD/O/14 - Start-Ups 4 tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status OBC approved by Government 30/06/2024 Amber Construction/Project completed and Handover (RIBA Stage 5-6: Construction & Handover) 30/06/2029 Green Completion of detailed design - RIBA Stage 3 31/03/2025 Green Reporting: outputs/outcomes/CWB incl AGD Evaluation/Monitoring (RIBA Stage 7: Use) 31/03/1930 Green Completion of technical design - RIBA Stage 4 31/12/2025 Green FBC approved by EJC 28/02/2026 Green Construction/Project Start (RIBA Stage 5: Manufacturing & Construction) 31/03/2026 Green Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Unforeseen project complexities that require additional funding 4 4 16 • Provide for contingency • Provide Green Book compliant optimism bias allowances • Project monitoring will track potential impacts and create ability to respond Programme delay created within wider strategic delivery plan for Ardrossan 4 4 16 • Project team undertaking masterplanning process to identify all project requirements and spatial needs Concept not supported by Partners 4 4 16 • Project team developing a partnership model with leading academic partners and industry • Dialogue being progressed around role, responsibilities and funding commitments • An MOU has been signed to develop the project definition with University of Stirling Strategic need and consolidation in sector advises Co-Location with wider projects 4 3 12 12 • Project team developing a partnership model with leading academic partners and industry Concept and Operational Management revised /amended 3 4 12 12 • Project team developing a partnership model with leading academic partners and industry Project cannot secure necessary consents 4 3 12 12 • Project team in early dialogue with key regulatory partners and stakeholders to address any concerns 48
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Project Updates – Tourism Programme 31 January 2024 Project Name Project Lead Senior Responsible Officer Marine Tourism Kathleen Dow Neale McIlvanney Great Harbour Kasia Smith 49
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Great Harbour Jan Project Overall Status 2024 Green Project Update Project Scope Status Amber Project Budget Status Amber Monthly update - provide narrative Project Lead: Kasia Smith The Great Harbour Masterplan was endorsed by NAC Cabinet in Dec 23 and will be submitted to the Planning Committee in early 2024. Detailed design (RIBA 3 gateway) for the Phase 1 - Coastal Hub has been completed and approved by the internal Project Board. The Beach Pavilion building is the subject of a Market Feasibility Study to establish the viability of a re-development model with a community hub / restaurant. The procurement of consultants for the Phase 2 -Maritime Mile and for contractors for the Phase 1 - Coastal Hub and for repairs to the Harbour Masters Office is now being progressed through the Council's Procurement Team. A Full Business Case relating to the phase 1 - Coastal Hub is in development. A Memorandum of Understanding between the Scottish Maritime Museum, Crown Estate Scotland and the Council is being prepared to formalise the partnership in order to progress Phase 3 of the Great Harbour - the Maritime Heritage Hub. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 25/06/2021 Complete AGD/O/1 - New Jobs Created (Direct and Indirect) 145 tbc FBC 31/03/2024 Green AGD/O/2 - Construciton Jobs Created 99 tbc Phase 1 FBC 31/03/2024 Green AGD/O/9 - Development Space Unlocked 9800 sqm tbc Phase 2 FBC 31/10/2024 Green AGD/O/10 - Reduced and vacant derelict land 6Ha tbc Phase 3FBC 31/03/2025 Green AGD/O/16 - Leverage Funding (incl LA, HE/FE, Private Sector and any other leverage £4,000,000.00 tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status FBC approved by Joint Committee 31/03/2024 Green Statutory Consents 30/06/2024 Green Completion of detailed design - RIBA Stage 3 31/12/2024 Green Completion of technical design - RIBA Stage 4 30/05/2024 Green Construction/Project Start (RIBA Stage 5: Manufacturing & Construction) 15/05/2024 Green Completion of Construction Tender 31/08/2024 Green Construction/Project completed and Handover (RIBA Stage 5-6: Construction & Handover) 31/10/2025 Green Internal sigh-off of FBC (NAC Cabinet) 30/09/2024 Green Reporting: outputs/outcomes/CWB incl AGD Evaluation/Monitoring (RIBA Stage 7: Use) 31/10/2026 Green FBC update to Joint Committee Phase 2 31/10/2024 Green Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Increase in capital costs associated with changing scope or inappropriately quantified cost provisions 5 3 15 • Cost estimates based on current market • Detailed technical studies to inform design and a fully detailed/itemised cost plan • Project management established to monitor costs • Optimism bias built into costings • Future design team to include cost consultancy • Additional internal and external funding bias Economic downturn as a result of Covid-19 3 3 9 9 • Robust project management in place to analyse impact on this project and wider sector and focus will be placed on this project as an important element of the recovery agenda in Ayrshire • Project team will work with contractors to understand the impact of social distancing on the labour force but expected to be minimal given this is land based • Continue economic analysis and development of recovery plans will be implemented • Robust project scoping should continue to ensure the facility meets needs Project outcomes, including inclusive growth and reducing inequalities, fail to be delivered 4 2 8 8 • AGD PMO is currently working with project leads to develop a consistent approach to ensure inclusive growth, equalities and community wealth building outcomes are embedded in each AGD business case. This approach will ensure explicit commitment to how the project will achieve inclusive growth and reduce inequality Technical approach to quays/pontoons and land connections cannot be agreed with key stakeholders 4 2 8 8 • Development of Partnership/Operator Plan and detailed GANTT Programme ensuring programme allows time for engagement and approvals • PPiP route minimises risks and ensures full engagement with statutory bodies and community • NAC in discussion with Harbour Authority • Development Briefs drafted for Great Harbour 50
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Marine Tourism Jan Project Overall Status 2024 Amber Project Update Project Scope Status Amber Project Budget Status Amber Monthly update - provide narrative Project Lead: Kathleen Dow The Marine Tourism Programme Business Case (PBC) was submitted to the PMO in December 2023 and feedback/comments were recieved in early January 2024. The PBC is now updated to refect feedback and submitted to PMO for forwarding onto Govt. Responses from ScotGov will be refelcted, if required, in the Cumbrae Project OBC which is currently awaiting submission. Preparatory works for Cumbrae are well advanced and awaiting mobilisation. However, futher works can only progress upon the Project's OBC approval. Timeframes are now critical to minimise the impact of delays, costs and risks to the marina project. There are complexities in developing marine infrastructure projects on the islands and a significant time period of 12-14 months is required to undertake the Environmental Impact Assessement and Marine Scotland etc permissions and consents in order to prepare the FBC for approval to construct in an autumn/winter window for a spring opening/project start. Delays could impact the project for an additional year to c18 months, increasing costs and potentailly reducing outcomes and benefits. An outline programme of works for removal of the timber section of Millport Pier is agreed with the Harbours/Floods Teams. This is aligned to the Cumbrae Marina development / programme and also awaits AGD OBC approval to be mobilised. The Arran Project Long list options appraisal has identified a reduced scale option that requires further development. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 31/12/2023 Amber AGD/O/1 - New Jobs Created (Direct and Indirect) 30 tbc FBC 30/03/2026 Amber AGD/O/2 - Construciton Jobs Created 81 tbc Cumbrae 30/03/2026 Amber AGD/O/9 - Development Space Unlocked 6 Ha tbc Arran 28/02/2026 Amber AGD/O/10 - Reduced and vacant derelict land 0.1 Ha tbc Ardrossan 28/02/2027 Red AGD/O/13 - increase in visitors(day and night) 100000 tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status OBC approved by Government 31/12/2023 Amber Construction/Project completed and Handover (RIBA Stage 5-6: Construction & Handover) 31/01/2027 Amber Completion of detailed design - RIBA Stage 3 31/12/2024 Amber Operating project (RIBA Stage 7) and reporting 30/07/2027 Amber Completion of technical design - RIBA Stage 4 and issue of tender 30/08/2025 Amber FBC approved by Joint Committee 30/03/2026 Amber Construction/Project Start (RIBA Stage 5: Manufacturing & Construction) 31/07/2026 Amber Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Changes to capital costs or inappropriately quantified cost provisions or increasing costs that reduce scope of marina projects 5 5 25 • Detailed technical studies in place to inform design • Design team includes a cost consultancy and detailed assessment of contingency and optimism bias is in place • Regularly review viability of each project. Consider what is possible within budget. 31/3/26 - Dependent Upon PBC approval concluded at OBC - finalised in detailed at FBC Development agreement and market economy investor principle for Ardrossan fails to secure support 5 4 20 • Project team taking legal advice in terms of subsidy control and agreements will be based on commercial lease terms required for projects. 31/3/26 - Dependent Upon OBC approval concluded at FBC Site/ground conditions are inadequate to provide cost certainty 5 3 15 • Full SI/GI and bathy surveys will be undertaken at an early stage in project development Dependent Upon OBC approval concluded at FBC Agreement on technical approach to quays/pontoons and land connections cannot be agreed with stakeholders 5 2 10 10 • Development of design / layouts / connections advanced with stakeholders / partners. Dependent Upon OBC approval concluded at FBC Agreements including Development and Operating Agreements between commercial partners and community interest company cannot be secured 5 2 10 10 • North Ayrshire Council seeking to advance formal Development and Operating Agreement between partners/operators and agree a joint approach. Stakeholder engagement maintained throughout programme. 31/3/26 - Dependent Upon OBC approval concluded at FBC 51
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Project Updates – 31 January 2024 Project Name Project Lead Senior Responsible Officer Digital Infrastructure & Sub Sea Cable Simon Yeardley Louise Reid 52
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Digital Infrastructure & Subsea Cable Jan Project Overall Status 2024 Red Project Update Project Scope Status Red Project Budget Status Red Monthly update - provide narrative Project Lead: Simon Yeardley A change application has been submitted by the lead authority to the PMO following the approval from the AEJC for the rescope of the original subsea cable and infill project to comments. As part of this approval the three AGD Lead Authority Senior Responsible Owners (SRO's) and Section 95 Officers will work with the regional PMO, in accordance with the AGD change management process, Deal Heads of Terms and Grant offer, to develop a new financial profile for 'Building Digital Capital', for consideration and approval by the Joint Committee by the end of Financial Year 2023/24. SAC would propose recipient projects manage the funding as part of an increased financial envelope and complete financial re-profiling. SAC are not proposing allocating any resource to managing the re-apportioned funds as there is no additional allocation to SAC capital funds. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC tbc under rescope AGD/O/1 - New Jobs Created (Direct and Indirect) tbc tbc FBC tbc under rescope AGD/O/2 - Construciton Jobs Created tbc tbc Phases Target date AGD/OT/1 - Job levels (new and maintained) tbc tbc Phases Target date AGD/OT/3 - Digital Usage patterns tbc tbc Phases Target date AGD/OT/7 - Additional investment (incl Foreign Direct Investment) tbc tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status Report on Re-scope exercise to Partnership Board 27/04/2023 Complete Joint Committee approve re-scope of project 22/05/2023 Complete AEJC approve re-scope of project 30/10/2023 Complete change management process applied 30/11/2023 RED Project Completion ( Descoped) 30/09/2026 Amber Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Cost overruns 2 2 4 4 • Rescoping exercise has concluded and identified a valid option that can be delivered by reprioritisation of current budget to in train AGD projects • Robust contract management in place • Appropriate procurement procedures followed and optimism bias built into business case 30/10/2023 Failure to reach consensus on project re-scope option 2 2 4 4 • Stakeholder engagement • Re-scope proposal scope 5b approvals and approved by Partnership Board via established AGD governance 30/10/2023 Resource availability 3 2 6 6 • Effective deployment of resource to support delivery of the project 30/09/2026 53
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Project Updates – Regional Skills & Inclusion Programme 31 January 2024 Project Name Project Lead Senior Responsible Officer Ayrshire Skills Investment Fund Laura Neill Neale McIlvanney Working for Healthy Economy 54
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Ayrshire Skills Investment Fund Jan Project Overall Status 2024 Green Project Update Project Scope Status Green Project Budget Status Green Monthly update - provide narrative Project Lead: Laura Neill The ASIF sub-committee considered and approved in principle a proposal from Ayrshire College to deliver training interventions within Engineering, Digital, Visitor Economy and Clean Growth sectors across the next 3 years. The Employer Grants Programme was launched in October inviting employers to identify training requests to support priority groups within priority sectors and the Sub Committee approved the applications recommended. Proposals from the University of the West of Scotland and NMIS Manufacturing Skills Academy will be considered in the future. Commissioned research on current and future skills requirements for Ayrshire has commenced to ensure ASIF can prioritise skills development interventions to deliver the impact needed to increase productivity and deliver inclusive economic growth for the region. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 30/04/2023 Complete No of people benefiting from in work skills development 500 tbc FBC 30/06/2023 Complete No of people benefiting from pre-employment upskills 500 tbc People benefiting from accredited training 300 tbc No of businesses benefiting from employees with improved skills levels 300 tbc No of participants progressing to living wage opportunities 200 tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status OBC approved by Government 25/07/2023 Complete 1st annual review 30/06/2024 Green FBC endorsed by Government 25/08/2023 Complete complete mid-programme evaluation 31/03/2025 Green FBC approved by Joint Committee 07/08/2023 Complete End of programme/final drawdown 31/03/2027 Green Development of guidance for fund applicants 30/06/2023 Complete quarterly application deadlines Green 1st call for proposals 01/07/2023 Complete Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Project delays due to Covid-19 5 1 5 5 • Early analysis identifies that the need for this project may be greater as a result of Covid-19 • Continued economic analysis and development of recovery plans should be implemented and robust project scoping should continue to ensure the proposal meets needs 55
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Working for Healthy Economy Jan Project Overall Status 2024 Green Project Update Project Scope Status Green Project Budget Status Green Monthly update - provide narrative Project Lead: Laura Neill We continue to monitor progress to ensure effective delivery across Ayrshire. Working for a Healthy Economy continues to be delivered across Ayrshire to help individuals manage and improve their health to progress to or sustain employment. In November 2023 the following individuals were supported: • 63 individuals were supported in November 2023 • Of the individuals completing the services to date there has been a 26.8% improvement in overall health and wellbeing • On measuring anxiety, a 35.7% improvement in anxiety levels has been achieved • Depression levels experienced have improved by 44.2% We continue to monitor progress to ensure effective delivery across Ayrshire. A range of events and ongoing promotional activities has been undertaken to achieve the figures reported above. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 19/02/2021 Complete No of people accessing assessment & report 960 tbc FBC 22/02/2021 Complete No of people accessing full management support via telephone 1600 936 No of people accessing full case management support delivered face to face 3838 282 No of people returning to work 1157 77 Unemployed residents supported 4629 tbc Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status Evaluation commences 30/06/2022 Green End of programme/final drawdown 31/03/2027 Green Year 3 targets achieved 31/03/2024 Green Year 4 targets achieved 31/03/2025 Green Year 5 targets achieved 31/03/2026 Green Year 6 targets achieved 31/03/2027 Green Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Implementation: Over demand or lack of demand 5 5 25 • Proposed targets are based on delivery experience across Scotland and the experience of delivering a case management service in North Ayrshire recently • The proposal as it stands is designed to remove barriers to accessing this service. In the event of over demand, referral criteria can be set to reduce demand • Project Board has discussed geographical disparity between geographies and agreed mitigation action. Agreed to review again in October. Project delay and macro-economic impact of Covid-19 and recovery 5 5 25 • Early analysis identifies that the need for the project is unlikely to be diminished – in fact may be greater • Continued economic analysis and development of recovery plans should be implemented and robust project scoping should continue to ensure proposal meets needs 56
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Project Updates – Community Wealth Building Programme 31 January 2024 Project Name Project Lead Senior Responsible Officer Community Wealth Building Emma McMullen Neale McIlvanney 57
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Community Wealth Building Jan Project Overall Status 2024 Green Project Update Project Scope Status Green Project Budget Status Green Monthly update - provide narrative Project Lead: Emma McMullen Over 1,000 local enterprises across Ayrshire have received support from the programme. This achievement has exceeded the original FBC target by 150 enterprises and is a credit to the hard work of programme delivery officers working with enterprises to enhance their businesses through a Community Wealth Building approach. Further programme activity has increased, achieving the following key outputs: • [1050 Unique Enterprises receiving support from the CWB programme •[264 Enterprises receiving financial assistance: Grant/ Consultancy support •[154 New enterprises supported (<12 months old) • [261 Businesses registered on PCS •[300 Businesses attending 12many procurement workshops •[276 Businesses accessing 121 Procurement support/ Consultancy •[167 Businesses attending 12many 'fair work' related workshops • [223 Referrals for FW Ayrshire Programme •[26 Support in the creation or transition of 6 businesses to employee ownership or Co-Operative • [136 Businesses attending 12many plural ownership workshops •[41 Businesses accessing 121 plural ownership specialist support / Consultancy. On January 15th, the programme received final approval through AEPB & JC for a one year extension to enable continued momentum and support for enterprises across Ayrshire, and to further explore ways of mainstreaming the programme. The additional year will be resourced by fully utilising the programme’s underspend, with additional funding brought in by individual Local Authorities such as the Shared Prosperity Fund. Project Targets Business Cases Target date Status Benefits Realisation (top 5 deliverables) Target Actual OBC 12/02/2021 Complete CWB Officers & Action Plans in place - creation of CWB Locality Baselines 15 all officers in post FBC 22/02/2021 Complete Total enterprises engaged 920 1050 Employers undertaking Fair Work Action Plans 90 222 Enterprises receiving financial assistance 265 264 New enterprises supported 96 154 Progress Update (top priority milestones as per current Implementation Plan) Milestone Due date Milestone status Milestone Due date Milestone status Fair work inspiration week (inl RLW & Disability Awareness) 30/11/2023 Green Ayrshire CWB Enterprise Awards & Programme Achievements celebration 30/04/2024 Green Fair work job fair 28/02/2023 Green Monthly Programme Steering Group Meetings 31/03/2024 Green 500 Ayrshire enterprises supported by the CWB programme 31/03/2023 Green Reporting to PMO, Ayrshire REP & EJC members 31/03/2024 Green Programme case study showcase - SG visits 31/05/2023 Green Annual report 31/03/2024 Green 1000 Ayrshire enterprises supported by the CWB & FWA programme 31/03/2024 Green Project end date/final review/final report/final drawdown 31/03/2024 Green Project Risks (top 5 risks and their status will be included in the monthly report) Target Closure Date (dd/mm/yyyy) Risk Impact Likelihood Score AGD Status SG Status Mitigation Action Project delays due to Covid-19 4 4 16 • Early analysis identifies that the need for this project may be greater as a result of Covid-19 • Continued economic analysis and development of recovery plans should be implemented and robust project scoping should continue to ensure the proposal meets needs 58
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Appendix 2 - Annual Performance Report (Outline) Ayrshire Growth Deal – Q3 Oct-Dec 23) Key Performance Indicators: 1. Increase the value of online coverage secured for Ayrshire Growth Deal partners and projects. 2. Increase the percentage of positive and very positive coverage secured for Ayrshire Growth Deal partners and projects. Increase the value of online media coverage secured: The value of each individual piece of coverage is calculated based on its reach (i.e., whether it was used by a local/sectoral/regional/national media outlet), its prominence within that particular media outlet and the overall tone of the piece. Q3, 2023, From 1 October – 31 December, we secured 37 individual pieces of coverage with an overall media value of 430 Q2, 2023, From 1July – 30 September, we secured 30 individual pieces of coverage with an overall media value of 547 Q1, 2023, From 1 April – 30 June, we secured 35 individual pieces of coverage with overall media value of 602 Previous quarter comparison: We have secured 37 individual pieces of coverage with overall media value of 430 in Q3, compared to 30 individual pieces of coverage with an overall media value of 547 last quarter. The overall media value is a 24% decrease in comparison to last quarter. The graph below illustrates the breakdown of Media Value across the last 9 months: Corporate Communications Annual Performance Report (Online) Ayrshire Growth Deal Q3 1 October – 31 December 2023 (with comparison to Q2 1 July – 30 September) AGD Comm 59
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The decrease in media value this quarter is due to fewer proactive press releases and breaking news stories compared to Q2 and Q3. However, although the media value has decreased, the number of positive or very positive news items has increased due to various third party mentions of Ayrshire Growth Deal related projects (Prestwick Spaceport, and HALO) and proactive media coverage across a number of projects in November/early December. We had three negative entries in Q3. These were related to local press coverage related to the affordability of East Ayrshire’s CoRE project, following their recently published AGD performance report. Other than these, the media value was positively impacted as the weeks progressed thanks to the following highlights: - Several positive and very positive mentions of the launch of the £3m Ayrshire Skills Investment Fund – now open for applications (October/November) - Local and national coverage on plans to revive derelict land (with Third Party Mentions of AGD projects) (November) - Ayrshire named as a ‘5G Innovation Region’ after securing £3.8 million of UK Government funding (November) - Groundbreaking ceremony at i3 for the Advanced Manufacturing Flexible Space (November) - Local, national and sectoral coverage secured as North Ayrshire’s Cabinet gives green light to masterplan for Irvine’s ambitious Great Harbour redevelopment (December) - Across local, regional, sectoral and national press, we reported 12 positive/very positive Third Party Mentions – the majority of these were about Prestwick Spaceport and coincided with the news of Saxaford Spaceport in Shetland securing a significant funding boost (these articles made reference to the Space industry across Scotland and rest of UK) 18 264 360 12 211 324 58 278 94 0 100 200 300 400 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Overall Value of AGD Media Coverage Secured Value of Media Coverage Secured 60
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Tone of online media coverage secured Q3: 37 individual online pieces of coverage were received between 1 October and 31 December and 90% of the coverage has been either Positive or Very Positive. Tone Very Positive Positive Neutral Negative Very Negative Q3: 1 October – 31 December 22 11 1 3 0 entries recorded Overall percentage 60% 30% 2% 8% Q2 1 July – 30 September 20 8 0 2 0 entries recorded Overall percentage 67% 27% 0 6% Q1: 1 April – 30 June 21 6 8 0 0 entries recorded Overall percentage 60% 17% 23% 0 The next section of the report includes a breakdown from Q3 and then the individual hyperlinks to review any of the individual articles of interest featured this quarter. Below are the individual pieces of Q3 coverage secured and overview of how we rate and measure tone of media items: Very Positive (+3) – positive headline, positive mention of Ayrshire Growth Deal services, staff campaigns. No negative comment/component. Third party endorsement. Any article which does not contain any negative element at all will qualify as very positive – even if it is just factual. 60% (Very Positive) 30% (Positive) 8% (Negative) 2% (Neutral) Very Positive Positive Negative Neutral 61
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Date Media Outlet Source Hyperlinks 24-Oct Irvine Times Press release Ayrshire Skills Investment Fund is open for applications | Irvine Times 24-Oct Ayr Advertiser Press release Ayrshire Skills Investment Fund is open for applications - Ayr Advertiser 25-Oct Largs and Millport Weekly News Press release Ayrshire Skills Investment Fund is open for applications | Largs and Millport Weekly News 26-Oct Irvine Times TPM CWB and DPMC North Ayrshire: Bid to revive and regenerate unused land | Irvine Times 28-Oct Daily Record TPM CWB and DPMC Plans to help revive derelict land across 'struggling' North Ayrshire towns - Daily Record 15-Nov Irvine Times Press release Irvine harbourside to get 5G upgrade after funding boost 17-Nov Ayr Advertiser Press release 5G Innovation Region: Ayrshire £3.8 million government funds | Ayr Advertiser 17-Nov Daily Record Press release Huge 5G tech boost for Ayrshire after four areas set to benefit from £3.8m - Daily Record 17-Nov Cumnock Chronicle Press release 5G Innovation Region: Ayrshire £3.8 million government funds | Cumnock Chronicle 18-Nov Irvine Times Press release 5G Innovation Region: Ayrshire £3.8 million government funds | Irvine Times 18-Nov Irvine Times Press release Ground-breaking ceremony for £15 million Irvine project 22-Nov Irvine Times Press release North Ayrshire councillor hails £37m Levelling Up funding - Irvine Times 23-Nov Irvine Times TPM AGD Projects for £17m North Ayrshire Levelling Up funds revealed - Irvine Times 23-Nov Largs and Millport Weekly News TPM AGD Projects for £17m North Ayrshire Levelling Up funds revealed | Largs and Millport Weekly News 23-Nov Ardrossan & Saltcoats Herald Press release Projects for £17m North Ayrshire Levelling Up funds revealed | Ardrossan and Saltcoats Herald 26-Nov Cumnock Chronicle TPM HALO Multi-million-pound housing investment agreed by East Ayrshire Council 05-Dec Irvine Times Press release Council chiefs approve plan to transform Irvine harbourside 07-Dec STV News Press release Harbour 'regeneration' project given green light as part of growth investment - STV News 07-Dec Irvine Times Press release Council chiefs approve plan to transform Irvine harbourside 08-Dec Daily Record Press release Exciting new £14 million Irvine Harbour development set for the go ahead - Daily Record 06-Dec Scottish Construction Now Press release Irvine Great Harbour masterplan given green light | Scottish Construction Now 15-Dec Irvine Times Press release Irvine i3 flexible office space set for completion in August - Irvine Times Positive (+2) – positive headline, positive mention of services, staff campaigns. It may include minor negative comment/component about North Ayrshire Council as long as it’s overshadowed by positive aspect/comment. This can include press releases issued by another party as long as it does more than mention Ayrshire Growth Deal or three-Ayrshire’s in passing, i.e. includes comment from Council. Date Media Outlet Source Hyperlinks 62
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04-Oct Irvine Times Press release Ayrshire Innovation Park: Consultation events over plans | Irvine Times 04-Oct Cumnock Chronicle Performance report CoRE Ayrshire Innovation Park: Consultation events over plans | Cumnock Chronicle 10-Nov Dunfermline Press TPM HALO Fife: Dunfermline MP calls for city's own HALO project 14-Nov OPP Today Press release The Future of Connectivity: North Ayrshire Secures Funding for Advanced Wireless Infrastructure 15-Nov BBC TPM Prestwick Spaceport Rocket launch from Shetland spaceport announced for next year - BBC News 15-Nov The Scotsman TPM Prestwick Spaceport Could overseas talent help take the Scottish space industry to new heights? - Kelly Hardman 18-Nov OPP Today Press release Ayrshire's Successful Bid for 5G Innovations Promises Transformation - OPP.Today 22-Nov The Herald TPM Prestwick Spaceport Scottish Government-owned Prestwick Airport posts profit - The Herald 26-Nov Scottish Housing News TPM HALO Multi-million-pound housing investment agreed by East Ayrshire Council 18-Dec BBC TPM Prestwick Spaceport Shetland is first UK spaceport for vertical rocket launches - BBC News 25-Dec Cumnock Chronicle TPM AGD East Ayrshire Council leader shares festive message - Cumnock Chronicle Neutral (+1) – any incidental mention of Ayrshire Growth Deal or three-Ayrshire’s with no positive or negative comment/component. These will be articles that only mention North Ayrshire Council in passing e.g. a press release issued by another party which mentions working in partnership with the Council, national stories which feature performance of Council against other – those which do not focus on or include a comment from North Ayrshire Council. Date Media Outlet Source Hyperlinks 07-Dec Flight Global CoRE performance report Expression of interest in Glasgow Prestwick airport under examination: chief | Flight Global Negative (-2) – negative headline, criticism of Ayrshire Growth Deal, services, campaigns. Includes comment/component from three-Ayrshires… Even where an article is very damaging, if we have been given a right of reply and there is a quote from us it only qualifies as negative. Date Media Outlet Source Hyperlinks 01-Oct Cumnock Chronicle CoRE performance report East Ayrshire Council: Cumnock CORE project unaffordable 01-Oct Daily Record CoRE performance report East Ayrshire Council's £24.5m renewable energy project in 'unaffordable' - Daily Record 09-Oct Cumnock Chronicle CoRE performance report Cumnock: Core project delayed due to being unaffordable 63
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Very negative (-3) – negative headline, criticism of Ayrshire Growth Deal staff, services, campaigns. Does not include comment/component from North Ayrshire Council. This should be very rare as it is the lack of response from North Ayrshire Council which qualifies it as very negative. Date Media Outlet Source Hyperlinks N/A N/A N/A N/A Final thoughts In the coming months, we anticipate securing more positive and very positive news coverage as the following developments will be in the pipeline: The official opening of the Digital Process Manufacturing Centre in February Progress on the i3 Advanced Manufacturing Flexible Space Announcement of successful Ayrshire Skills Investment Fund applications Submission of a planning application for phase one of the coastal hub play park, skate park and pilot house development. Future reporting: For next edition(s) of reporting, we will continue to utilise Google Alerts to ensure we are capturing local, national, sectoral for ALL AGD projects 64