Agenda Contents
North Ayrshire Council · 31 October 2024
Back to Audit and Scrutiny Committee — 31 October 2024 and its agenda
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Audit and Scrutiny Committee A Meeting of the Audit and Scrutiny Committee of North Ayrshire Council will be held in the Council Chambers, Ground Floor, Cunninghame House, Irvine, KA12 8EE on Thursday, 31 October 2024 at 10:00 to consider the undernoted business. Meeting Arrangements - Hybrid Meetings This meeting will be held on a predominantly physical basis but with provision, by prior notification, for remote attendance by Elected Members in accordance with the provisions of the Local Government (Scotland) Act 2003. Where possible, the meeting will be live-streamed and available to view at https://north-ayrshire.public- i.tv/core/portal/home. 1 Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda. 2 Minutes The accuracy of the Minutes of the Meeting of the Audit and Scrutiny Committee held on 29 August 2024 will be confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copy enclosed). 3 Call In: Household Waste Recycling Centre (HWRC) Digital Booking System Submit report by the Head of Service (Democratic) on two call-in request received in respect of a decision taken by Cabinet on 1 October 2024 to approve the proposal to procure and implement a digital booking system within all Household Waste Recycling Centres (HWRCs) on the mainland and the Isle of Arran (copy enclosed).
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 4 Elected Member Development Submit report by the Head of Service (Democratic) providing information and seeking views on the development sessions provided to Elected Members over the 13 months from August 2023 to August 2024, and on future planned development sessions (copy enclosed). 5 Year End Performance Reporting 2023-24 Submit report by the Head of Service (Democratic) advising of progress on Council Plan priorities and the Council Plan Year End Performance Reporting (copy enclosed). 6 Carbon and Scope 3 Emissions Submit report by the Executive Director (Place) providing an update to the Committee on what was included in the Council’s carbon emission reporting, and ongoing work to understand and reduce scope 3 emissions (copy enclosed). 7 Community Asset Transfer Process Submit report by the Executive Director (Communities & Housing) providing an update on the process for Community Asset Transfer applications (copy enclosed). 8 Annual Assurance Statement to the Scottish Housing Regulator 2023/24 Submit report by the Executive Director (Communities & Housing) advising of the Council's Annual Return on the Charter 2023/24 submission and requesting endorsement of the Annual Assurance Statement to be submitted to the Scottish Housing Regulator (copy enclosed). 9 National Fraud Initiative (NFI) in Scotland 2024 Submit report by the Head of Service (Finance) providing an overview of the NFI 2022/23 exercise outcomes (copy enclosed). 10 Internal Audit Annual Update Report – North Ayrshire Integration Joint Board (IJB) Submit report by the Head of Service (Finance) informing of the IJB’s annual report for 2023/24 and the approved internal audit plan for 2024/25 (copy enclosed). 11 Internal Audit Plan 2024/25: Mid-year Update Submit report by the Head of Service (Finance) providing an update on progress made in delivering the 2024/25 Internal Audit Plan (copy enclosed).
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 12 Corporate Fraud Team update report Submit report by the Head of Service (Finance) providing an update report on the work of the Corporate Fraud Team between April and September 2024 (copy enclosed). 13 Internal Audit Reports Issued Submit report by the Head of Service (Finance) informing of the findings of Internal Audit work completed between August and September 2024 (copy enclosed). 14 Internal Audit and Corporate Fraud Action Plans Quarter 2 update Submit report by the Head of Service (Finance) on the progress made by Council Services in implementing the agreed actions from Internal Audit and Corporate Fraud reports as at 30 September 2024 (copy enclosed). 15 Strategic Risk Register 2024/25: Mid-year Update Submit report by the Head of Service (Finance) providing an update on the progress with actions related to the Strategic Risk Register (copy enclosed). 16 Standing Item of Business: Consideration of future business for scrutiny 17 Urgent Items Any other items which the Chair considers to be urgent. 18 Exclusion of the Public - Para 1 Resolve in terms of Section 50(A)4 of the Local Government (Scotland) Act 1973, to exclude from the Meeting the press and the public for the following items of business on the grounds indicated in terms of Paragraph 1 of Part 1 of Schedule 7A of the Act. Non Disclosure of Information In terms of Standing Order 21 (Disclosure of Information), the information contained within the following reports are confidential information within the meaning of Section 50A of the 1973 Act and shall not be disclosed to any person by any Member or Officer. 19 Investigation Reports Issued Submit report by the Head of Service (Finance) informing of investigative reports finalised since the last meeting (copy enclosed). 20 Internal Audit Reports Issued Submit report by the Head of Service (Finance) informing of the findings of Internal Audit work completed between August and September 2024 (copy enclosed).
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Webcasting Please note: this meeting may be filmed/recorded/live-streamed to the Council's internet site and available to view at https://north- ayrshire.public-i.tv/core/portal/home, where it will be capable of repeated viewing. At the start of the meeting, the Provost/Chair will confirm if all or part of the meeting is being filmed/recorded/live-streamed. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the webcast will be retained in accordance with the Council’s published policy, including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Generally, the press and public will not be filmed. However, by entering the Council Chambers and using the press or public seating area, you acknowledge that you may be filmed and that any information pertaining to you contained in the video and oral recording of the meeting will be used for webcasting or training purposes and for the purpose of keeping historical records and making those records available to the public. In making this use of your information the Council is processing data which is necessary for the performance of a task carried out in the public interest. If you have any queries regarding this and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact dataprotectionofficer@north-ayrshire.gov.uk
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE Audit and Scrutiny Committee Sederunt John Bell (Chair) Donald Reid (Vice Chair) Eleanor Collier Cameron Inglis Tom Marshall Matthew McLean Davina McTiernan Donald L. Reid John Sweeney Chair: Apologies: Attending: