Public reports pack
Argyll and Bute Council · 1 February 2023
Back to Mid Argyll, Kintyre and the Islands Area Community Planning Group — 1 February 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Kilmory, Lochgilphead, PA31 8RT Tel: 01546 602127 Fax: 01546 604435 DX 599700 LOCHGILPHEAD 25 January 2023 NOTICE OF MEETING A meeting of the MID ARGYLL, KINTYRE AND THE ISLANDS AREA COMMUNITY PLANNING GROUP will be held on a HYBRID BASIS IN THE COUNCIL CHAMBERS, KILMORY, LOCHGILPHEAD AND BY MICROSOFT TEAMS on WEDNESDAY, 1 FEBRUARY 2023 at 10:00 AM, which you are requested to attend. Douglas Hendry Executive Director BUSINESS 1. WELCOME AND APOLOGIES 2. DECLARATIONS OF INTEREST 3. MINUTES Minutes of Mid Argyll, Kintyre and the Islands Area Community Planning Group, held on Wednesday, 2 November 2022 (Pages 5 - 14) 4. PARTNER UPDATES (a) Scottish Fire and Rescue (Pages 15 - 20) (b) Police Scotland (Pages 21 - 24) (c) Calmac (Pages 25 - 26) (d) Public Health (Pages 27 - 30) (e) Forestry and Land Scotland (Pages 31 - 34) (f) Campbeltown Community Council (Pages 35 - 36) (g) Community Learning Services LiveArgyll (Pages 37 - 38) (h) Scottish and Southern Energy (SSE) - Verbal Update Public Document Pack
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(i) Opportunity for Verbal Updates from Area Community Planning Group Partners 5. COMMUNITY DIRECTORY Demonstration by Argyll TSI 6. CLIMATE CHANGE (a) Climate Change Working Group Highlight Report (Pages 39 - 40) Report by Chair of the Climate Change Working Group (b) Community Cycling Ardrishaig Verbal Update by Kate Connolly (c) Climate Action Towns Update (Pages 41 - 42) 7. COMMUNITY FOCUS (a) The Lochside Champions (Pages 43 - 44) 8. COMMUNITY PLANNING PARTNERSHIP MANAGEMENT COMMITTEE UPDATE (Pages 45 - 48) Report by Committee Manager, Argyll and Bute Council 9. MID ARGYLL, KINTYRE AND THE ISLANDS AREA COMMUNITY PLANNING GROUP GOVERNANCE (a) Area Community Planning Group Governance Arrangements (Pages 49 - 60) Report by Committee Manager, Argyll and Bute Council (b) Appointment of Vice Chair to the Mid Argyll, Kintyre and the Islands Area Community Planning Group (Pages 61 - 62) Report by Committee Manager, Argyll and Bute Council 10. DATE OF NEXT MEETING Wednesday, 3 May 2023
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Mid Argyll, Kintyre and the Islands Area Community Planning Group Ian Brodie (Chair) Councillor John Armour (Vice Chair) Stuart McLean, Committee Manager Contact: Lynsey Innis, Senior Committee Assistant, Tel: 01546 604338
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MINUTES of MEETING of MID ARGYLL, KINTYRE AND THE ISLANDS AREA COMMUNITY PLANNING GROUP held in the COUNCIL CHAMBERS, KILMORY, LOCHGILPHEAD AND VIA MICROSOFT TEAMS on WEDNESDAY, 2 NOVEMBER 2022 Present: Ian Brodie, East Kintyre Community Council (Chair) Councillor John Armour, Argyll and Bute Council Councillor Jan Brown, Argyll and Bute Council Councillor Dougie McFadzean, Argyll and Bute Council Shona Barton, Governance Manager, Argyll and Bute Council Karen Campbell, Senior Committee Assistant, Argyll and Bute Council Antonia Baird, Community Development Officer, Argyll and Bute Council Chiara Fingland, Architecture and Design Scotland Valerie Nimmo, Campbeltown Community Council Chris Abell, Islay Community Council Sandra Taylor, Islay Community Council PC Laura Evans, Police Scotland Gordon Boyle, Scottish Fire and Rescue Tommy Gore, Caledonian MacBrayne Jackie Macpherson, University of Highlands and Islands Heather Thomas-Smith, AITC Rory Munro, NHS Highland Jennifer Dryden, Argyll and Bute HSCP Angela Anderson, Time for Change Argyll and Bute Jen Broadhurst, Citizens Advice Bureau Michelle Mundie, Chief Executive ACHA Iona Macphail, Chief Executive Fyne Homes Attending: Robert Beauchamp, CEBR Dr Lynda Mitchell, ALIEnergy Fiona Kalache, Mid Argyll Youth Development Service Mary Ann Stewart, Kintyre Food Bank Andrew Galloway, Local Democracy Reporter 1. WELCOME AND APOLOGIES The Chair welcomed everyone and outlined the procedure for the meeting. Apologies for absence were intimated on behalf of: Neil MacFarlane, Transport Scotland Donald McNeill, Forestry and Land Scotland; Jeni West, Forestry and Land Scotland; Barry Colvan, Scottish Fire and Rescue; Margaret Wallace, Argyll and Bute TSI; Emma Clark, Wild About Argyll; Kathleen O’Neill, CHARTS; Page 5 Agenda Item 3
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Kelly Scott, SSE; Petra Pearce, Argyll and Bute TSI; Graeme Bruce, West Highland Housing Lauren Worrell, National Farmers Union 2. DECLARATIONS OF INTEREST There were no declarations of interest. 4. MINUTES OF MID ARGYLL, KINTYRE AND THE ISLANDS COMMUNITY PLANNING GROUP HELD ON WEDNESDAY 31 AUGUST 2022 The minutes of the Mid Argyll, Kintyre and the Islands Area Community Planning Group meeting held on Wednesday, 31 August 2022 were approved as a correct record. The Group agreed to a variation in the order of business to facilitate partner attendance, these minutes reflect the order that items were considered. 5. PARTNER UPDATES (a) Police Scotland Update Consideration was given to a report presented by PC Laura Evans which highlighted the Dementia Safeguarding Tag, which is due to be launched in November 2022 with support from Alzheimer Scotland. The aim of the project is to provide everyone living with Dementia a Safeguarding Tag, which is a small discreet device that can be attached to a bag or in a purse. The Tag can be tapped against any smartphone, which will then flag up the name of the person and who to contact if they are in need of assistance. Promotional flyers, information of how to get a tag and liaising with local shops and supermarkets will be cascaded in due course. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group considered and noted the information provided. (Reference: Report by Police Scotland, submitted) (b) Argyll and Bute Health & Social Care Partnership Update The Group considered a public health update from Jennifer Dryden, Argyll and Bute Health and Social Care Partnership. The update highlighted information on the Public Health Team Annual Report for 2021-22 and the Mid Strategy Living Well Report for 2019-21. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group considered and noted the information provided. Page 6
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(Reference: Report by Health Improvement Lead, Argyll and Bute Health and Social Care Partnership, submitted) (c) Forestry and Land Scotland Update The Group considered a written update highlighting land management plans at Carradale, Beinn Ghuilean and South Knapdale. Civil engineer works at Rhonadale Bridge in Carradale and an update on Phytophthora ramorum and the environment. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group: 1. considered and noted the information provided; and 2. noted that in the absence of a representative from Forestry and Land Scotland (FLS), any questions could be forwarded to them following the meeting and any responses circulated to the Group. (Reference: Report by Forestry and Land Scotland, submitted) (d) Third Sector Interface Update The group gave consideration to a written update which had been provided by Margaret Wallace of Argyll TSI. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group: 1. considered and noted the information provided; and 2. noted that in the absence of a representative from Argyll TSI, any questions could be forwarded to them following the meeting and any responses circulated to the Group. (Reference: Report by Argyll TSI, submitted) (e) Campbeltown Community Council Update The Group considered an update by Valerie Nimmo, Campbeltown Community Council. The update highlighted that traffic management is still a big issue in Campbeltown. The Community Council are also working on a Climate Change Resilience Plan and also working on pathway improvements, but are failing to get funding. Chris Abell of Islay Community Council advised that Islay had received funding for pathways and he would send Valerie details of who to contact for assistance. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group considered and noted the information provided. (Reference: Report by Valerie Nimmo, Campbeltown Community Council, Page 7
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submitted) (f) Tarbert & Skipness Community Trust Update The Group considered a written update from Tarbert and Skipness Community Trust. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group: 1. considered and noted the information provided; and 2. noted that in the absence of a representative from Tarbert and Skipness Community Trust any questions could be forwarded to them following the meeting and any responses circulated to the Group. (g) Scottish Fire and Rescue Update The Group considered a report highlighting the Scottish Fire and Rescue Service’s (SFRS) FQ2 review of local performance across Mid Argyll, Kintyre and the Islands for the period 2022-23. The report included information on the local firefighter training plan, incidents during this time period and recent community engagement activities. They are also very busy this week with bonfires and fireworks, giving advice to local communities and schools. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group considered and noted the information provided. (Reference: Report by Scottish Fire and Rescue, submitted) (h) Opportunity for verbal updates by Community Planning Partners Transport Scotland Shona Barton gave an update on behalf of Neil MacFarlane highlighting providing details on various projects which are happening around the MAKI area. It was noted that a copy of the information would be circulated to the Group by e-mail. Argyll and Bute Citizens Advice Bureau Jen Broadhurst advised that the CAB’s Volunteer Adviser Training Programme recommenced in September, and they now have 5 new volunteers progressing well at this time, these trainees will start to provide advice in the spring once they have completed their training. The CAB have secured extra funding to support households across the area to access energy advice. Individuals can now access advice and support with the Money Talk Team through a dedicated website www.moneytalkteam.org.uk where they can Page 8
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look at options of how to maximize their household income. The date of the AGM has changed to 9th December at the Helensburgh Community Hub. Community Council Elections Shona Barton advised that the Community Council elections took place in October, 17 Community Councils failed to secure enough nominations to be validly constituted. The Council is currently in the process of running a further by-election process with a closing date for nominations of Thursday 3rd November 2022. 39 Community Councils were formed and have had or are in the process of having their Inaugural Meetings. Shona highlighted that all Community Councils are advised to nominate a representative to attend the Area Community Planning Meetings in their areas. UHI Argyll Jackie MacPherson advised that the UHI held their first face to face event in 3 years which was the Graduation of Students in the Queens Hall in Dunoon. The new academic year has started with a more flexible approach where students can attend the UHI facility or stay at home. Students are reminded that the UHI is a warm space and they are supporting students with providing a breakfast/lunch during this cost of living crisis. 6. CBER - THE SOCIO-ECONOMIC IMPACT OF CALMAC FERRIES The Group considered a presentation by Robert Beachaump. It was highlighted that the Phase 2 report was a quantitative analysis of the impacts of CalMac as a company (employment, Gross Value Added, turnover, and employee compensation supported directly and through the supply chain), and of impacts of service levels on island communities (ferry users’ welfare, economic activity, employment, population), based on Phase 1 findings, desk research, analysis, fieldwork and socio-economic modelling.. Discussion took place on what the report will be used for and whether there are any calcualtions of actual costs imposed on Islanders. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group considered and noted the information provided. (Reference: Report by Robert Beauchamp, submitted) 7. UPDATE FROM ARGYLL COMMUNITY HOUSING ASSOCIATION Michelle Mundie introduced herself as ACHA’s new chief executive and provided a verbal update highlighting some of the recent work. It was noted that ACHA had held their AGM in September where ACHA tenant Cathy Grant of Glendaruel was elected as Chair of the Association. Employee Lachlan Woods had attended the Page 9
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National Awards where he received the award Energy Champion of the Year, an award that covered the whole of the UK. ACHA’s investment in new housing stock saw 10 new units at Inveraray in June 2022, 4 units at Tarbert to be signed off in December, 2 new units at Millknowe which are dementia friendly to be signed off on 4th November. New developments will be coming on stream including at Dalintober and Port Ellen. A rent consultation is about to commence and all tenants will be written to. Discussion took place in regard to the demolition of the derelict houses at Dalintober with it being noted that decision on this was expected imminently. The Group also noted issues around meters being changed following the installation of Air Source Heating systems – Michelle agreed to look into this further and report back. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group considered and noted the information provided. (Reference: Report by, Michelle Mundie, Chief Executive of ACHA submitted) 8. MID ARGYLL YOUTH DEVELOPMENT SERVICES (MAYDS) & MACTAGGART YOUTH AND FAMILIES OUTREACH SERVICES (MYFOS) Community Focus a) Mid Argyll Youth Development Services (MAYDS) The Group welcomed Fiona Kalache, Operations Manager of MAYDS to the meeting who gave an overview of the work carried out within the Mid Argyll Youth Development Services which includes free swimming lessons, supporting 117 young carers across the MAKI area, access to Counselling, Outreach/drug and alcohol education. Employability Training which has successfully seen some of our young people into apprenticeships with local trades. It was also noted that there had been the opportunity for free driving lessons for youths on Islay. MAYDS has more recently purchased adjacent property to the centre where they hope to develop a skate park. They have been giving out free fuel and food tokens due to the cost of living crisis and have received funding from Scot Spirit which allowed some of the young carers to go away for respite to Park Dean Holiday Parks. It was noted that the MacTaggart Cyber Café is up and running on Islay. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group commended the work being undertaken by the Service and noted the information provided. Page 10
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9. FYNE HOMES Iona MacPhail the new chief executive of Fyne Homes gave a presentation that highlighted the number of housing stock they have in the MAKI area, their maintenance programme and capital improvement works. Discussion took place on whether Fyne Homes had any plans to build in South Kintyre with Iona noting that it could be something which was considered if an appropriate site were identified. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group considered and noted the information provided. 10. CLIMATE CHANGE (a) Highlight Report from Climate Change Working Group Consideration was given to a report which highlighted the ongoing work of the Climate Change Working Group. The report outlined the proposal to produce a strategic Action Plan as a means to address the climate emergency in Argyll and Bute; the development of governance arrangements and structures to support the Climate Change Project Officer post. Information was also provided on the funding options for the project. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group considered and noted the information provided. (Reference: Report by Stan Phillips, Chair of the Climate Change Working Group, submitted) (b) Time for Change Report The Group considered an update by Angela Anderson from Time for Change Argyll and Bute. Angela advised that Time for Change is a group of residents who are campaigning to raise awareness of climate change. Angela highlighted that as a group they are increasingly concerned with the need to build resilience in all areas and communities in Argyll and Bute. She added that they had had a great response from organisations during the covid pandemic but advised that with the current economic, energy and climate situation we should be encouraging greater partnership working. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group considered and noted the information provided. Page 11
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11. ALIENERGY A presentation given by Dr Lynda Mitchell of ALIenergy was considered by the group. The update included information on what they are working on including Affordable Warmth, Education, and Local Energy Projects. The update also included information on fuel poverty around Scotland with Argyll and Bute being rated as one of the most at risk. It was also highlighted that the majority of households across North West Scotland are now likely to be suffering with fuel poverty or will in the near future, as we approach winter. Dr Mitchell advised that ALIenergy can access a number of interventions for clients experiencing energy cost crisis such as the Fuel Bank Foundation; Scottish Government Home Heating Support Fund; Glasspool Trust; and Argyll and Bute Flexible Food Fund. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group thanked Dr Mitchell for the informative presentation and agreed that it would be circulated to the Group. 12. COMMUNITY FOCUS (a) Kintyre Food Banks Mary Ann Stewart of Kintyre Food Bank based in Campbeltown gave a verbal update highlighting that when they started in 2012 they had 4 clients per week attend the food bank compared to October 2022 where 58 adults and 25 children attend per week. She advised that they receive funding to allow them to offer not only food, but meals and basic essentials to people. The foodbank opens 2 mornings a week but volunteers are available to make up emergency parcels when required. The process of making up the Christmas hampers has started where a small gift is also included. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group thanked Mary Ann for her presentation and commended her and the Food Bank for the valuable work they carry out. 13. MANAGEMENT COMMITTEE UPDATE Consideration was given to a briefing note which provided information on matters discussed during a meeting of the Community Planning Partnership (CPP) Management Committee, held on 6 October 2022. Page 12
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Shona Barton, spoke to the report and highlighted updates on topics including the; Mid Argyll and Lochgilphead Place Review, the CPP Annual Report and the cost of living crisis and the support available from within the Council. Shona also highlighted the GM Duncan Fund available to the residents of former burgh of Campbeltown, the criteria to access the fund is that individuals must be on an income of £200 or less per week. Information is available on the council website and leaflets are available in Keeping it Local in Campbeltown. Decision The Mid Argyll, Kintyre and the Islands Area Community Planning Group considered and noted the briefing note. 14. DATE OF NEXT MEETING The Chair thanked everyone in attendance at the meeting, and thanked all partners for their continued proactive work in the community. The Group noted that the next meeting of the Mid Argyll, Kintyre and the Islands Area Community Planning Group would take place on Wednesday, 1 February 2023 @ 10.00am with Hybrid being the most favourable way to host the meeting. Page 13
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Mid Argyll, Kintyre and the Islands CPG Briefing Report Q3 2022/23 Performance & Activity Report From: 1st October 2022 To: 31st December 2022 Page 15 Agenda Item 4a
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Introduction Welcome to the Scottish Fire and Rescue Service Community Board Performance Report. This performance report is designed to provide citizens, stakeholders and partners with information relating to Community Board based activity undertaken by the Scottish Fire and Rescue Service. Whilst using historic statistical benchmarking data, consideration must be taken of the somewhat random nature of fire related incidents and events, and how this can pose difficulties in interpreting emerging patterns and trends. This is of specific relevance where Community Board level data is analysed due to the relatively small number of actual incidents/events that occur in Community Board areas. However, regardless of statistical anomalies, emerging patterns and trends in fire related incidents and events can assist the Scottish Fire and Rescue Service and Community Planning Partners plan and implement preventative intervention initiatives to target reducing fire related incidents and events. Local Firefighter Training Plan Below is a list of subjects the operational crews have been focusing on within this period. Each subject has been covered both practically and theoretically and recorded in the Fire Service Training recording system Training Subjects October/November/December CFBT Tac Vent Casualty Care RTC and Extrication HAZMAT SWAH Page 16
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Accidental Dwelling Fires (ADF) Ward 3 Year Average 2021/22 2022/23 Kintyre & the Islands 1.7 0 2 Mid Argyll 1.3 1 1 South Kintyre 1.3 2 0 Community Board Total 4.3 3 3 ADF Casualties Ward 3 Year Average 2021/22 2022/23 Kintyre & the Islands 0.7 0 1 Mid Argyll 0.3 0 1 South Kintyre 0 0 0 Community Board Total 1 0 2 Deliberate Secondary Fire Setting Ward 3 Year Average 2021/22 2022/23 Kintyre & the Islands 1 2 0 Mid Argyll 1 1 2 South Kintyre 0 0 0 Community Board Total 2 3 2 Page 17
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Fires in Non-Domestic Property Ward 3 Year Average 2021/22 2022/23 Kintyre & the Islands 0.7 1 1 Mid Argyll 0.7 0 0 South Kintyre 1 2 1 Community Board Total 2.4 3 2 Casualties from Non-Fire Emergencies Ward 3 Year Average 2021/22 2022/23 Kintyre & the Islands 2.7 5 3 Mid Argyll 0.7 2 0 South Kintyre 0 0 0 Community Board Total 3.4 7 3 Unwanted Fire Alarm Signals Ward 3 Year Average 2021/22 2022/23 Kintyre & the Islands 18.7 20 19 Mid Argyll 14.7 10 13 South Kintyre 10 18 6 Community Board Total 43.4 48 38 Page 18
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Incidents/Activities of Note Unwanted Fire Alarm Signals (UFAS) We are still continually working with partners and targeting our top offenders which are Education including Infant/Primary/Secondary Schools, and Residential/Care Homes. A new UFAS Policy has been devised by a dedicated project team within SFRS with an aim at reducing UFAS Incidents further. Completion of this has been advised to be April 2023. Road & Water Safety campaigns We have been working alongside Police Scotland, RNLI and various other Partners across all sectors engaging with the Local Community at various identified hotspots providing information, advice and literature relevant to Road & Water Safety (including drug and alcohol misuse and ASB), as well as providing Throwline and CPR Training to local businesses and members of the public. Community Engagement Activities • Post Domestic Incident Response (PDIR) following every domestic incident. • Fire, Water & Road Safety Talks –Presentations into schools and local community groups with practical demonstrations and interactive scenario floorboards. • Continue to deliver Fire Safety advice via HFSVs and provision of smoke detection where none is fitted. • Represented on the MARAC for those affected by domestic Violence. • Continue to support “Make the Call” Campaign and “On Call” recruitment drive for retained and volunteer stations. • Supporting PAWS group and engaging with the public, #RESPECTTHEWATER campaign. •Online training for partners with risk awareness within the training via MS Teams. • Engaging with communities for Bonfire/Autumn TAP safety advice; Bonfire/Fireworks Safety, firework legislation, Anti-Social Behaviour and deliberate fire setting, refuse fires, outdoor fires, fly-tipping, wildfires. Bonfire & Fireworks Presentations delivered to all schools within the area using 3 pronged approach depending on the schools capacity to accommodate in person, over MS teams, or to present themselves with our support. SFRS Electric Vehicles within the Area Beehives within the area producing Honey. Victim support referral pathway set up Home Fire Safety As part of our commitment to building a safer Scotland we offer everyone in Scotland a free home fire safety visit. We'll help you sort out a fire escape plan and provide information about smoke, heat and carbon monoxide alarms. For a Free Home Fire Safety Visit, please: call 0800 0731 999 text "FIRE" to 80800 from your mobile phone. Twitter link: https://twitter.com/abewdhq Page 19
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OFFICIAL OFFICIAL Communities & Partnerships Team Since the last meeting the Policing team framework within the MAKI and OLI region has become more cemented, with a Communities & Partnerships Team set up to start developing its work in the local area. Currently, this consists of Insp Lee Page, based in Oban, and Sgt Matt Shaw, based in Lochgilphead. Their focus is to service those ties already present, building on the good work that has gone before, and to expand the partnership network to the benefit of partners and the public that we serve. Whilst Sgt Matt Shaw, who has a background in Child Protection and Serious Crime, has already been linking with this forum and has spoken before, Insp Lee Page comes from Response Policing, working in the department for four months, having transferred in from West Mercia Police in England, where he had a strong history in community policing and partnership working. Both look forward to helping develop partnerships, programs and initiatives that will better serve the communities of this part of Argyll. Should any members of this forum feel that they have identified relations that need strengthening, have questions for the Police or have programs/initiatives that they wish to discuss with Insp Page or Sgt Shaw, please, don’t hesitate to contact them on: Lee.Page@scotland.police.uk and Matthew.Shaw@scotland.police.uk Community Council Framework On the back of the above development, the way that Community Councils within the OLI and MAKI areas are engaged with has changed. There has been inconsistency with how Community Councils have been served across this Policing area, with some having fixed representation, some having sporadic attendance, and some not having any interaction whatsoever. Moving forward all Community Councils will receive the same service. Firstly, a report will be generated each month which details the number of calls the Beat Area the Community Council lies within has received. The top three demands for that Beat Area will also be detailed, along with any associated press releases, to help provide some context. Within this document will also be any key messaging that the Police wish to pass to communities. This document will help show the wider demand for Police Services for the area in which those communities live. All the councils have been written to, advising of the new structure and seeking confirmation of points of contact and meeting times/date. It will now be the case that the Duty Response Sgt will be informed of what meetings are taking place when they are on duty. Where they can facilitate attendance through themselves, or another officer, they will. However, with 36 Community Councils and only 1-2 Sergeants on duty at any given time, many appointments are liable to clash and the demand being serviced from 999 calls will always have to take priority. Should they be able to attend, they will have the same report as furnished to the councils already, but will be able to answer any questions, provide further context if applicable or take away information/requests for further development. Again, Insp Page and Sgt Shaw, are the points of contact for the Community Councils and will develop any work that is required for or by them. Not At Home Protocol Argyll and West Dunbartonshire Police Division has been working with key partners in the local authority to develop the Not At Home Protocol which launches locally on the 9th January 2023. Police Scotland and Partners recognise the importance of their roles as ‘Corporate Parents’ and are committed to ensuring the wellbeing and support of care experienced young people. We also recognise that care experienced young people should be listened to and supported to prevent them being unnecessarily criminalised and from being exposed to risk and harm. Some children may be ‘not at home’ for a short period of time before returning. Sometimes children stay out longer than agreed, either on purpose or accidentally, and may be testing Page 21 Agenda Item 4b
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OFFICIAL OFFICIAL boundaries. This kind of boundary testing is well within the range of normal teenage behaviour and is not necessarily considered a risk. Police Scotland receive a number of calls relating to missing persons, often relating to care experienced young people who have not returned home, however their whereabouts are known by their care provider and they are believed to be safe and well. The Not At Home Protocol has the following aims: To meet the needs of our care experienced children and young persons To ensure a proportionate and risk assessed response to missing episodes To reduce the likelihood of escalation of behaviour with unnecessary police contact Where there are good grounds to believe that a child’s absence is careless or deliberate, and there is no apparent risk to the child and/or public it is permissible to have a single agency response and there is no need for the police to be contacted. If that risk becomes intolerable to the carer, consideration should be given to reporting the child missing to Police Scotland, generating a multi-agency response. Local Authorities, care providers and Police all play a vital role in the prevention, response, support and protection of children when they are missing. It is recognised that looked after children who go missing from care homes are particularly vulnerable as they can be targeted and may lack direct support or supervision from close family members. Distress Brief Intervention Distress Brief Intervention (DBI) is an innovative way of supporting people in distress. The DBI approach emerged from the Scottish Government’s work on Suicide Prevention and Mental Health strategies. The aim of the DBI programme is to provide a framework for improved inter[1]agency working, collaboration and co-operation across a wide range of care settings, interventions and community supports, working towards the shared goal of providing a compassionate and effective response to people in distress. This makes it more likely that individuals in distress will engage with and stay connected to services or support that may benefit them over time. Most importantly, DBI provides the opportunity to do the right thing and help people get access to early and effective support at a time when they need it most. Early and effective interventions by trained professionals go such a long way to improving a person’s quality of life and those of their families, friends and the wider community. DBI affords police officers a further tactical option (not previously available) to consider when dealing with people presenting in distress. It will not replace / duplicate any current arrangements for anyone who requires further medical treatment and will complement existing local arrangements such as contact with the Emergency Crisis Mental Health Team. Within Argyll and Bute, referrals for Distress Brief Intervention can be sent to Support In Mind Scotland who provide follow up with the person in distress within 24 hours of the referral. Support in Mind Scotland Page 22
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OFFICIAL OFFICIAL are then able to offer up to 14 days of time limited support to the individual and can link in with the GP for localised/further support. There are now over 50 police officers trained to make DBI referrals including officers on our islands including Mull, Tiree, Islay and Rothesay ensuring this support is available regardless of where in Argyll and Bute you live. Rural Watch Scotland Scotland is renowned for its great natural beauty and the rural communities of Scotland are safe places in which to live, work and visit. However, the nature of the environment and way of life means there are some crime prevention tips particularly relevant to rural life. Police Scotland would like to encourage people within Argyll and Bute to get involved with Rural Watch Scotland and to sign up and receive FREE alerts. 'Rural Watch Scotland' is an extension of the Neighbourhood Watch Scotland movement and a product of the Scottish Partnership Against Rural Crime (SPARC) aimed specifically at the rural community of Scotland and aims to bring all the benefits of Neighbourhood Watch to your community irrespective of its location, size or demographics. The objectives of Rural Watch Scotland mirror that of Neighbourhood Watch, namely to: Reduce crime and the fear of crime by providing the right information, to the right people, at the right time Encourage people to think about safety and security for themselves, their neighbours and their community Improve community cohesion and well-being by supporting communities to develop 'their watch, their way' Work in partnership with national and local service providers to develop more resilient communities that are better prepared against threats, intentional or unintentional, such as crime or extreme weather By joining Rural Watch Scotland you can receive alerts and advice by phone, text or email. By keeping you informed about crime and other threats in your area, we help prevent crime, keep your community and its residents safe, and your response to these alerts can help us catch criminals or be better prepared to deal with other threats to your community. To join Rural Watch Scotland simply click the green JOIN button at the top of the internet page found here https://www.ruralwatchscotland.co.uk/#SignUp Page 23
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Calmac Update by Tommy Gore, Networks Resilience Manager I’m pleased to report that the Tarbert/Portavadie service will resume as per timetable as of 10:15 this morning, 13 January 2023 following MV Hebridean Isles return to service as a freight only vessel operating between Brodick and Troon. The Campbeltown service is planned to start as it usually does at the end of April, however as we still do not have a start date for the work in Ardrossan I cannot at this stage confirm whether it will be operating to Ardrossan and Troon, and so therefore cannot advise as to what the timetable will be. Page 25 Agenda Item 4c
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1 Argyll & Bute Community Planning Partnership Area Meetings Date: January 2022 Partner update – Public Health The paper provides an update on ongoing wellbeing and prevention activity overseen and delivered by the HSCP Public Health Team in Argyll and Bute. Living Well self-management grant funding 2022/2023 In November 2022 Argyll & Bute HSCP launched year 4 of the Living Well (Self- Management) community capacity building fund, which was open to Third Sector organisations who deliver services/support to adults over the age of 18 living in Argyll and Bute. Applications were invited from third sector organisations that can support the HSCP to deliver on the Living Well Strategy. In 2022/2023, the fund was keen to attract projects that had a particular focus on • Supporting volunteer wellbeing. • Reducing isolation and improving community networks. • Supporting healthy weight or access/cost around food via sustainable food programmes in our communities. The Living Well steering group is delighted to announce that the following groups will receive grant funding from this programme: • Argyll and Bute Citizens Advice Bureau • Hope Kitchen • Argyll Wellbeing Hub • Jean's Bothy • Dochas Carers Centre • eXp Dunoon • Kintyre Link Club Community Link Working The Argyll and Bute Community Link Working service is commissioned by Argyll and Bute HSCP and delivered by 3rd sector organisation We Are With You. Community Link Workers can be accessed through referral from 14 GP practices across Argyll and Bute. The service addresses inequalities by being accessible to those living in the areas of Argyll and Bute that experience the most socioeconomic deprivation. Page 27 Agenda Item 4d
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2 Community Link Workers recognise that social issues such as debt, relationships, employment and loneliness affect people’s health and wellbeing, and will connect people to sources of support or resources within their community. The service has been developed in line with the modernisation and expansion of services delivered in GP practices, resulting in multidisciplinary teams working together to support people holistically and improve outcomes for patients. The Community Link Working service continues to receive positive feedback and an increasing number of referrals. Over the first 6 months of the service, 240 referrals were received, with 85% of people who completed wellbeing scale at Entry and Exit reported increased well-being scores. The CLWs use a variety of approaches to support people to make changes to their health and wellbeing. This may include signposting, sharing information, referral, or direct support with self-management techniques such as relaxation strategies. 98% of those who completed a satisfaction survey strongly agreed/agreed that they had received the right support from the link worker. “My link worker has been an absolute huge support to me when I needed. I don’t know how I would have coped without her.” “I definitely feel that having the link worker support me and help me find the correct resources has made a huge difference and achieved so much. I am very grateful for the time, effort and compassion that was shown to me and I feel like a lot of people would really benefit from the same experience I had.” Further information can be found at: https://www.wearewithyou.org.uk/what-we- do/community-links/ or via email at argyllandbutecommunitylinks@wearewithyou.org.uk Health Improvement website The Argyll and Bute Health Improvement team has launched a new website with information about the Living Well strategy and the wider health improvement work. The website can be accessed via: https://www.ablivingwell.org/. The website contains information about the work of the Living Well Networks. The Living Well Networks (LWNs) are for people with an interest in building healthy communities. They provide an opportunity for people to come together to find out what issues matter to local communities; to plan activities and events together; and to network with individuals, services and organisations with an interest in improving health. The networks have allocated co-ordination time funded by the Argyll and Bute HSCP. The website also has information about health improvement work relating to Type 2 Diabetes, self-management, emotional/mental wellbeing, suicide prevention, and smoking cessation. Resources such as such as Public Health Annual Reports and electronic versions of leaflets can be found here: https://www.ablivingwell.org/resources-publications. This includes the updated Small Changes Big Differences leaflet, which contains useful self-management information for a range of health behaviours, including where to Page 28
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3 find further support https://www.ablivingwell.org/s/small-changes-big-difference- booklet_updated-Aug-22.pdf Screening The Argyll and Bute Health Improvement Team have been raising awareness about the importance of health screening, particularly Bowel and Cervical. Since November 2022, outreach work with many community and third sector organisations has been ongoing, to raise awareness and have access to accurate information. The team plan to deliver training on how to raise the issue of health screening for community- based organisations and offer further support. In addition to the community work, The Smoke Free Advisers will also start to introduce health screening, where appropriate, when offering their smoking cessation service. Encouraging the conversation of health screening can reduce misconceptions, provide accurate information, and reduce fears and anxieties. Bowel screening is done to help find cancer early, when it can be cured. In Scotland, people aged 50 to 74 will be invited for bowel screening every 2 years. If you’re 75 or over, you can still take a bowel screening test every 2 years. However, you’ll need to request a new test kit each time as the Scottish Bowel Screening Centre won't routinely send you one, ordering a new kit can be done on https://www.nhsinform.scot/healthy-living/screening/bowel/request-a-bowel- screening-test-kit/ Cervical screening is routinely offered to anyone with a cervix in Scotland between the ages of 25 and 64 is usually every 5 years. Testing for HPV is an effective way of identifying those at risk of developing cervical cancer. More information can be found on https://www.nhsinform.scot/healthy-living/screening/cervical/cervical-screening- smear-test . In addition to this if anything seems unusual for you, or you have any signs or symptoms that you are concerned about, the advice is to contact your GP to arrange an appointment. Further information on all the NHS Screening Programmes can be found at NHS Inform Screening | NHS inform Screening information for the transgender / non binary community can be found at Transgender screening in Scotland | NHS inform REPORT AUTHOR AND CONTACT Author Names: Sam Campbell, (Interim Health Improvement Principal); Laura Stephenson and Jenny Dryden (Health Improvement Leads) Email nhsh.abhealthimprovement@nhs.scot Page 29
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1 | FLS/MAKI update | Jeni West | January 2023 Forestry and Land Scotland (FLS) update January 2023 Land Management Plans (LMPs) Beinn Ghuilean LMP revision in progress. Public consultation event occurred end 2022. Carradale Awaiting approval from Scottish Forestry, came off public register end December 2022. South Knapdale Public consultation event held December 2022. LMP be on hold due to staff changes. Torran, Ford Public consultation event held autumn 2022. Woodland creation proposals due to be submitted to Scottish Forestry spring 2023. Renewables Tangy 4 (Lussa) Planning permission for the windfarm has been granted for some time. Update to the detailed proposals are needed and some redesign to try and work around the peatland on FLS ground. The windfarm site is split between FLS and private ground. On-going discussions regarding peatland restoration. Larch- Phytophthora ramorum There is still significant spread of this disease in Kintyre and mid Argyll areas, some of this with the more aggressive EU2 strain. Felling work is targeting and priortising felling of larch areas over the next 5 to 10 years to try and limit spread and make use of larch timber before it gets infected. Work is currently underway to submit LMP wide amendments to Scottish Forestry in Ormaig and West Loch Awe to target larch removal to help prevent the spread North. Page 31 Agenda Item 4e
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2 | FLS/MAKI update | Jeni West | January 2023 Peatland restoration Surveying land and identifying areas before schedule of works and contracts issued; Lussa, Ormaig and West Loch Awe have approved restoration areas. Upcoming “complex” operations Beinn Ghuilean felling Liaison with community council and neighbours. Felling to hopefully commence in early spring- civils operations followed by harvesting operations. Other information Drainage works and culvert repair on the old Rhonadale road to alleviate water ingress into church grounds to commence asap. Forestry and Land Scotland car parking charges- see statement below Page 32
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3 | FLS/MAKI update | Jeni West | January 2023 Car Parking Charges – Statement FLS is a public body and we are unusually a largely self-funding one. FLS has been working towards a financially sustainable position for a number of years as core Scottish Government funding comes under increasing pressure. We must ensure that we continue to deliver our objectives across social, environmental and economic work streams in the event that funding is reduced or removed. Car parking charges are an important tool to help fund our work. FLS takes its responsibility to offer visitor experiences to the public very seriously and we target considerable resources towards the maintenance and improvement programmes. The monies raised through car parking charges will be utilised to this end. Car park charges have been implemented in the north of the region for around a year and are currently contributing to the financial sustainability of the visitor offer. FLS will be installing a pay by phone system of payment at the following sites via our provider RingGo who are the biggest and most well-known provider in the UK with many people already holding an account. Achnabreac Ardcastle Aros Park Ballochgair Barnluasgan Bridge of Orchy (Late 2023) Catnish Car Park (Glen Orchy) Dunardry (post felling) Eas Urchaidh Car Park (Glen Orchy) Fearnoch Glen Lochy Glen Nant Grianan (Carradale) Port Na Storm (Carradale) Strone Hill Sutherland's Grove For those who don’t like to use an app or website, there will be a dedicated free phone number for an automated service or 24/7 staffed call center and at our sites with marginal or poor signal there will be the ability to pay within a certain period after their visit via a mobile or landline. The service is pay as you go so FLS are only charged per visitor payment. Page 33
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4 | FLS/MAKI update | Jeni West | January 2023 Our Rangers and other staff who are already visiting sites for other duties undertake the vehicle payment checks and our admin teams already undertake the admin for other charged sites so there will be little extra expenditure for FLS other than the mandatory charge parking signage. The majority of income from parking will go directly back to raising site maintenance standards and facilities and helping FLS look after the forests and wildlife. We hope a higher quality offer will also encourage repeat visits and new visits to Argyll which helps support the wider economy of the region We recognize that nobody likes the introduction of charging, we however know from our visitor feedback that most visitors view a small charge for parking to help maintain facilities as reasonable. Page 34
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Campbeltown CC Report for MAKI Community Events Campbeltown CC, in partnership South Kintyre Development Trust, Inspiralba and Architecture & Design Scotland Climate Action towns are organising two Community Events in February. Event 1 Screening of ‘The Oil Machine’. 2nd Feb 6pm, Campbeltown Picture House. How can we break our addiction to oil? There will be a screening of the new film The Oil Machine on 2nd February at Campbeltown Picture House to initiate a conversation on our energy future. The Oil Machine explores our economic historical and emotional entanglement with fossil fuels by looking at the conflicting imperatives around North Sea oil & gas. This invisible machine at the core of our economy and society now faces an uncertain future as activists and investors demand change. Is this the end of oil? Free entry, hot drinks for all, will be provided. Everyone welcome. Event 2 ‘Winter’ Fayre 7th Feb 2-7pm, SKDT Hall, Campbeltown. To kick off 2023 South Kintyre Development Trust in partnership with Inspiralba and Campbeltown Community Council are hosting this ‘Winter’ Fayre to launch the opening of the recently refurbished and upgraded SKDT Hall as a Community Drop-in (warm hub). Members of ALI Energy, Architecture & Design Scotland Climate Action Towns, Kintyre Weigh, Kintyre Recycling, Argyll & Bute Council will be on hand to offer a range of activities, information, and advice. The event is free to attend and will be an informal drop in style fayre with opportunities to find out information and ask questions over a cuppa and sweet treats. There will also be an opportunity to enter a draw with a variety of prizes up for grabs including vouchers for Kintyre Weigh, E-Bike Hire vouchers and a Cosy Kit. Roads “Campbeltown CC is concerned at the state of the road surface on the Esplanade and request that it is included in next year’s road budget.” This was copied from the March 2020 MAKI report and still the Esplanade has not been resurfaced. The potholes are getting bigger and bigger. Burnbank Street is also in great need of repair. Page 35 Agenda Item 4f
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Community Learning Services LiveArgyll Update Youth Services – Campbeltown and Kintyre After the Festive break Community Learning Youth Service activities have resumed Kintyre Youth Action Groups (Campbeltown and Tarbert) – youth voice groups who represent local youth views and run projects to the benefit of their local areas – these groups will update the at the meeting themselves during partner updates. Campbeltown Grammar Learning Support Employability Group – have just completed a programme supporting pupils in the Learning Support department with individualised employability related support to increase their confidence for taking their next steps. Music and Writing Groups – currently running groups focussing on creative arts to encourage creative self-expression and learning new skills. These groups which are led by members of the local Action Groups will share their creations and go on trips at the end of their projects. Friday Night Youth Multi-Sports – a new Friday night multi-sports diversionary started at the end of January. Project aims to engage young people in positive and structured health and wellbeing activities at a time when young people are more vulnerable to boredom and negative behaviours and activities. Over 30 young people taking part and they will earn a reward at the end of the project. Looking at creating an LGBTQ+ inclusion group and safe space for young people in the local area. This will again be led by members of the local Action Groups. New Appointment of LiveArgyll Community Learning Services Youth Team Leader: Wendy Reid has been appointed as the Youth Services Team Leader and will start in her new role in February 2023. Wendy will start to introduce herself to Partners, Organisations when she starts and we would like to welcome her on-board. MSYPs are running consultations events across Argyll with young people around their right to vote and how to vote. During this event they will also be supporting the Community Planning Partnership in promoting and encouraging more Young People to complete the recent Improving Lives in Argyll Survey if they haven’t already done so. Page 37 Agenda Item 4g
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Adult Learning Campbeltown and Kintyre and Mid Argyll After the Festive break Community Learning Adult Learning activities have resumed in both Kintyre and Mid Argyll and in addition to what is already available there are some new initiatives in the pipeline info as follows. In Kintyre: Along with partners in the Kintyre Health and Wellbeing Network we are creating a new social space (The Kintyre Conversation Café) with our focus being improving mental and physical health within the community in a safe and relaxed environment where people can make new friends and try something new. We are looking at providing a wide range of wellbeing activities, practical support, signposting and advice and training. A free lunch of soup and sandwiches and refreshments will be provided. In Mid – Argyll Saturday 28th January- The Living Well Partnership Community Day – The core organisers for this have been MAYDS, Community Learning and Community Development, alongside other Partners in the community. We have organised a HWB day at Macpool and invited HWB representatives from the community to promote their services and offer free taster sessions…this includes anything form smoking cessation to belly dancing to holistic therapies to legs bums and tums (Live Argyll Sports) to Community Learning. There will also be a healthy eating café and taster sessions at the pool. Family friendly day! Women of Wellbeing- Hoping to run an initial six week block for women who want to improve both their physical and mental wellbeing. This was decided via a consultation conducted at one of our engagement days. The idea being that the participants will take part in an activity aimed at improving physical health and relax after taking part in a mindful activity aimed at improving mental wellbeing. Currently- have a meeting next week to talk about starting a project with the local ASN resource centre. Some of the service users enjoyed taking part in Christmas activities with Community Learning and after discussion with the group it was confirmed that they would like to begin their own new group/activity in 2023. Page 38
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Climate Change Working Group Date: 20 January 2023 Climate Change Working Group Highlight Report Argyll and Bute Climate Action 1.0 Executive Summary This CPP sub-group, known as the Climate Change Working Group are planning the production of a Climate Change Action Plan for Argyll and Bute. The Action Plan is proposed to be produced by employing a Climate Change Project Manager to lead the process. The Climate Change Working Group recently agreed to start the project by recruiting a Project Manager this financial year. 2.0 Highlight Report 2.1 Action Plan background The purpose of the Action Plan is to establish a region-wide climate risk assessment and to develop an integrated set of adaptation, mitigation and engagement actions. The proposed post of Climate Change Project Manager will bring organisations, businesses and communities together to develop a shared vision and understanding of climate change risks and opportunities across the Argyll and Bute region. It will identify priorities for communities, areas and sectors that will establish where (both spatially and thematically) and how the region can increase resilience and adapt, mitigate and engage on climate change issues. It will identify, but not reproduce, climate change work either already happening or part of an organisation or business’s own responsibilities. 2.2 Funding The Climate Change Working Group are currently pulling together a funding package to support the post of the Climate Change Project Manager. The cost of a Project Manager post is estimated to be in the region of £120,000 over two years, which would include the salary of an appropriately qualified climate leader, associated employer costs, T&S costs, etc. Page 39 Agenda Item 6a
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Subsequent to previous calls for funding contributions, we had two firm contributions from partners: £20,000 NHS Highland - Argyll & Bute Health and Social Care Partnership £50,000 Argyll and Bute Council We also recently received funding from NatureScot to the tune of £7,000 for this financial year, and have submitted a further bid for funds from next year’s budget of £15,000. 2.3 Progress The Climate Change working Group decided to start the project with the budget we currently have. We have decided that we would advertise the Project Manager post with options for: i) 0.75 Full Time Equivalent for two years, or ii) 1.0 Full Time Equivalent for 18 months …depending on the preferences of the successful candidate. In any case we would need to continue searching for funding for either a continuation of the project timeline, or to provide additional assistance for the part time set- up. However, it was felt that finding £30,000 in year two would be achievable. 3.0 Summary 1. We propose producing a strategic Action Plan process as the best, and most thorough, way to address the climate emergency in Argyll and Bute. 2. We have an approved governance arrangement for the Climate Change Project Manager post. 3. We are actively pursuing the recruitment of a Project Manager to start this Action Plan work and hope to have someone in post before the end of the financial year. Stan Phillips, Chair, CPP Climate Change Working Group For more information, please contact: Stan Phillips, Operations Manager, NatureScot stan.phillips@nature.scot Page 40
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MAKI _ Climate Action Towns Update January 2023 About Climate Action Towns Climate Action Towns is a Scottish Government pilot run by Architecture & Design Scotland. The pilot aims to support place-based climate action in a network of seven small Scottish towns, working collaboratively with local communities. From this, Architecture and Design Scotland will develop learning that can be applied in places across Scotland. Campbeltown has been selected as one of the Climate Action Towns. To date we have been focusing our support around the development of the Campbeltown Community Action Plan, to ensure it considers future climate change and climate risks. Over the past year we have helped involve local people and businesses in developing the action plan. Refer to the below summary for key recent updates. For reference, our learnings from Year 1 across all 7 Climate Action Towns have now been published. To take a look please visit: https://www.ads.org.uk/resource/climate-action- towns-year-one-lessons-report Updates since the last MAKI meeting: • Continued to support local partners South Kintyre Development Trust, Campbeltown Community Council and Inspiralba with ad-hoc support and guidance on the Community Action Plan. • Partnered with Scottish Communities Development Centre (SCDC) to host first training session which is following Building Stronger Communities Training with a range of representatives from local organisations. Next session is planned for 25.01.23. • New Community and Communications Assistant has started at SKDT to support work of CAP and CAT. • Help identify funding opportunities. • Continue to support dialogue with Campbeltown Community Council to work with Campbeltown Grammar School's pupil council, so that young people's voices are heard in local decision making. • Hosted a Towns Gathering event which brought together participants from the nine Climate Action Towns. Next Steps: • Host the remaining two sessions of training, one of which is planned to be delivered in conjunction with Argyll & Bute Council. • Support the running of two community climate action events in February, one a film screening and second a Winter Gathering - a collection of climate action information, activities, and space for ideas. Refer to Community Council update for further details on these. Free entry to both and everyone is welcome! If you'd like to get involved or find out more please email chiara.fingland@ads.org.uk Page 41 Agenda Item 6c
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Access to opportunities that can support mental and physical wellbeing What is in the community for the people we support with learning disabilities and autism to access mainstream opportunities Diverse Economy and Skilled Workforce Diversity both in the makeup of the economy and how we build skills in the workforce and attract more people into the workforce, e.g. availability of job opportunities all year round, diversity of businesses operating in Argyll and Bute, attracting and retaining workforce, opportunities for training and skills development What is in the community for the people we support with learning disabilities and autism to access supported employment. What opportunities are there for long term employment and social enterprise opportunities, cottage industries etc. Financial Inclusion Wealth inequality, recognising the impacts of the cost of living, in particular food, fuel and clothing What support is there for the people we support with learning disabilities and autism to be able to live to comfortably in the current climate Housing Access to affordable housing of the right size in the right place, recognising the high proportion of second home ownership What is in the community for the people we support with learning disabilities and autism to live where they wish rather than “where they fit” which is usually out of area Transport Infrastructure Transport accessibility, availability, reliability and affordability: transport includes cycling, parking, ferries, buses and rail What is in the community for the people we support with learning disabilities and autism to be able to transport independently or with minimal support Plus how do the community engage/inform the PWS with decision making and influence. Page 43 Agenda Item 7a
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Argyll and Bute Community Planning Partnership Mid Argyll, Kintyre and the Islands Area Community Planning Group 1 February 2023 Community Planning Partnership Management Committee Update This briefing relates to the meeting of the Community Planning Partnership (CPP) Management Committee which was held on 7th December 2022. The briefing is for noting and relevant discussion. Summary HIGHLIGHTS Matters Arising from Area Community Planning Groups An update was provided on the discussions which had taken place at all 4 Area Community Planning Groups during the November 2022 cycle of meetings. The meetings had been well attended with a variety of interesting presentations given. Of particular interest was the appointment Ryan McIntyre, MSYP to the position of Vice Chair of the OLI Community Planning Group; the update from Stan Phillips regarding actions to take forward to address the climate emergency and the report by The Centre for Economics and Business Research that had been commissioned to better understand the needs of ferry users, island communities, and the economic and social value of Hebridean and Clyde ferry services. The Management Committee noted the current situation regarding the status of some Community Councils that have changed following the elections on 20 October 2022 and that Committee Services had been representing the Returning Officer at associated inaugural meetings. It was noted that new Community Councils would be invited to attend their associated Area Community Planning Group. The CPP Management Committee met on the 7th December 2022 with the meeting being held virtually. This update provides an overview of the discussion which took place. Reports which were discussed at the meeting can be found here Browse meetings - Argyll and Bute Community Planning Partnership - Management Committee - Argyll and Bute Council (argyll-bute.gov.uk) Page 45 Agenda Item 8
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CROSS CUTTING THEMES Climate Change Stan Philips provided a brief update report on the work of the Climate Change Working Group (CCWG). Stan advised that work is currently ongoing to secure funding for a Climate Change Project Manager to take forward the development of a climate change action plan, with £90k of the required £120k secured. Financial Inclusion and Child Poverty Mandy Sheridan advised that the 3rd Child Poverty Action Plan review would be published shortly. She noted the production of a one page graphic child friendly version of the plan would be used for engagement, which would link to resources, further help and information. The Argyll and Bute Data Cost of Living Crisis Group is looking at mapping data factors to a geographic map, cross referenced between 2 date periods, to pinpoint those most in need. Interest has also been submitted in the area becoming part of a pilot project by the Improvement Service to cross reference SEEMIS data with Council Tax Reduction claimants in Scottish Index of Multiple Deprivation zones. A report produced for the Coalition for Racial Equality and Rights in October, analysed 10 of last year’s Local Authority action plans (including Argyll and Bute’s). The report made 5 key findings - most lacked any focus on race despite links between ethnicity and poverty and information on current action to address Black, Asian and Minority Ethnic (BAME) child poverty, existing plans focus primarily on gypsy/travellers, Local Authorities acknowledge poverty for BAME families yet this did not lead to actions and issues with lack of data available at a national level are exacerbated at local level. Community Wealth Building (CWB) Takki Sulaiman on behalf of the Argyll and Bute TSI advised that the Board have agreed substantial funds for research to cover 3 main strands - drawing together existing strategies, identifying best practice suitable to Argyll and Bute’s geography and virtual food hubs . It was agreed that an advisory panel would be established with a full proposal and draft statement for anchor institutions (including what this means) to be considered at the next meeting. There was some discussion around the merit of this work, specifically that it helps to establish the wellbeing context of the area (the diverse and different needs, not a one size fits all). The importance of funding was also highlighted. Building Back Better Page 46
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Kirsty Moyes advised that she would be leading on work regarding the impact of the pandemic and that an engagement exercise would soon begin that would ask participants to discuss themes and make informed choices in their top 3 priorities. Work is also ongoing looking at training needs in communities and reviewing the micro grants scheme that enabled the council to distribute funding to village halls impacted at the height of the pandemic. Review of ABOIP (including Results of Consultation by MSYPs) Rona Gold updated the Management Committee on the approach being taken to review the Argyll and Bute Outcome Improvement Plan (ABOIP). Research by the team has identified key priorities within Argyll and Bute (including digital, transport, housing, climate etc.), the consultation survey will ask responders to rank their top 3 priorities from these. The survey will be open until the end of January 2023 and links to the survey and a QR code has been sent to partners. A focus groups will be established during the early part of spring to explore the outcomes of the engagement which will form the priorities over the next 10 years in Argyll and Bute. Members of the Scottish Youth Parliament (MSYPs) engaged with youth to determine what is important to young people. With around 900 responses received half of young people felt that their area was run down and felt they had no opportunity to have their voices heard. Climate concern and lack of meaningful or appropriate mental health support are also key issues for young people. Digital Communities Iain MacInnes advised the R100 project has started successfully making live connections across Argyll and Bute, and this will ramp up significantly over the next few years although there are significant challenges and expense in rolling out a full fibre programme. Iain is in contact with Openreach to engage with roads and planning services to streamline the process and find innovative solutions to mitigate any potential delays or disruption. Work continues on the Scottish Government 4g programme - there are now 3 of 9 sites live across the area to target 4g “not-spots”. This is a £1b project by the Scottish Government, UK Government and the mobile industry (Cornerstone, O2 and EE). Iain met with the shared rural network team recently to find solutions to accelerate the programme to build 11 remote sites in Argyll and Bute, which is to be completed by 2024. Digital hubs have also secured £11k funding from the Island Infrastructure Fund to develop hubs across 4 islands. Community Justice Partnership Annual Report Mary Holt spoke to the recently submitted Community Justice Annual Report, adding that Community Justice applies to all involved in or affected by the justice system and the Community Justice Scotland Act 2016. The local model for community justice aims to deliver an extensive change programme centred on increasing prevention of offending/reoffending through improved leadership and collaboration; Page 47
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evidencing and delivering improved outcomes; learning, development and innovation; and workforce development across multi-agency statutory partners. A Community Justice Outcome Improvement Plan, due to be published in April 2023, will align with the Argyll and Bute Outcome Improvement Plan and is dependent on the Outcome Performance Framework from the Community Justice National Strategy and the geographic diversity in Argyll and Bute. Local Transport Strategy and Case for Change The Management Committee noted that the Highlands and Islands Transport Partnership (HITRANS) are keen to attend a meeting in the New Year to discuss their regional transport strategy (the timeline, what they are doing and what it involves are detailed in the paper). For further information, please contact: Stuart McLean, Committee Manager, Argyll and Bute Council (01436) 657605 Stuart.mclean@argyll-bute.gov.uk Page 48
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Argyll and Bute Community Planning Partnership Mid Argyll, Kintyre & the Islands Area Community Planning Group 1 February 2023 Area Community Planning Group Governance Arrangements Summary The report asks the Mid Argyll, Kintyre & the Islands Area Community Planning Group to review the current Terms of Reference, the membership of the Group and also asks members to note the dates for meeting up until May 2024. 1. Purpose 1.1 The purpose of this report is to confirm the governance arrangements of the Mid Argyll, Kintyre & the Islands Area Community Planning Group (Area CPG) specifically the Terms of Reference, membership and note future meeting dates. 2. Recommendations 2.1 Area CPG members are requested to: Consider and adopt the Terms of Reference submitted in this report (Appendix 1) and to agree that these be reviewed on an annual basis to ensure their ongoing currency and appropriateness for the work of the Area CPG as it develops over time. Consider and agree the membership of the group as attached (Appendix 2) and to agree that the membership of the group be reviewed on an annual basis to ensure currency and appropriateness for the work of the group as it develops over time. To note the future meeting dates submitted in this report. 3. Detail Page 49 Agenda Item 9a
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3.1 The Area CPG Terms of Reference were last reviewed and agreed in February 2022. An updated version, which has been amended to reflect some changes in language and terminology, is attached at Appendix 1. 3.2 The membership of the Area CPG was last reviewed in February 2022. The Area CPG are asked to consider whether any changes should be made to the membership, details of which are attached at Appendix 2. 3.3 The membership will be reviewed on an annual basis to ensure currency and appropriateness for the work of the group as it develops over time, however there is provision for additional organisations to join the group at any stage to accommodate local circumstances. 3.4 Historically meeting dates for Area Community Planning Groups are scheduled approximately half way between the programmed meetings of the Community Planning Partnership Management Committees to enable effective and timeous reporting of matters to that committee. Members are therefore asked to note that the meeting dates for the Mid Argyll, Kintyre & the Islands Area CPG for 2023/24 will be:- Wednesday 3 May 2023 Wednesday 30 August 2023 Wednesday 1 November 2023 Wednesday 31 January 2024 Wednesday 1 May 2024 4. Conclusion 4.1 Given the development of Local Action Plans and the future focus of the work of Area Community Planning Groups the meeting is asked to review and agree the attached Terms of Reference and the current membership. 5. SOA Outcomes Not applicable. The report relates to the administration of the Area CPG. For further information please contact: Shona Barton, Governance Manager, Argyll and Bute Council Tel 01436 657 605 Appendix 1 – Terms of Reference Appendix 2 – Membership list Page 50
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Terms of Reference Version 1.7 February 23 Page 1 Argyll and Bute Community Planning Partnership Terms of Reference: Mid Argyll, Kintyre and the Islands Area Community Planning Group The Mid Argyll, Kintyre and the Islands Area Community Planning Group is a sub group, and reports to, the Argyll and Bute Community Planning Partnership’s Management Committee. It is an unincorporated partnership of agencies and organisations with membership drawn from the public sector, third sector, private sector, community organisations and partnerships that have an interest in Mid Argyll, Kintyre and the Islands. Purpose Argyll & Bute is a large and diverse area. Communities inevitably have different issues even within the overall umbrella of a community plan for the whole area. Area Community Planning Groups are the vehicle to ensure that there is effective community planning delivery, as set out in the Community Empowerment (Scotland) Act 2015, at a local level by: Contributing to the oversight role of the whole partnership by highlighting issues of a partnership nature that cannot be resolved locally through the Area Community Planning Group, to the Community Planning Partnership Management Committee. Acting on behalf of the Community Planning Partnership via its Management Committee to oversee the implementation of Community Planning Action Plans (known as ‘locality plans’ within the Community Empowerment Scotland Act 2015). Acting on behalf of the community to ensure that local concerns and priorities are highlighted to the Community Planning Partnership’s Management Committee. Role The role of the Mid Argyll, Kintyre and the Islands Area Community Planning Group is to: • Oversee the development and implementation of the Area Community Planning Action Plan for Mid Argyll, Kintyre and the Islands. • Encourage effective working across community planning partners at an area level. • Act as a conduit to ensure that local priorities are met and local issues addressed through partnership working. Remit The Mid Argyll, Kintyre and the Islands Area Community Planning Group has the authority to: • contribute to the development of a Community Planning Action Plan for Mid Argyll, Kintyre and the Islands. • monitor progress of the Community Planning Action Plan for Mid Argyll, Kintyre and the Islands. Page 51
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Terms of Reference Version 1.7 February 23 Page 2 • provide the scrutiny role for the Community Planning Partnership within Mid Argyll, Kintyre and the Islands considering regular performance monitoring reports and providing information to the Management Committee by submitting written reports on challenges that cannot be resolved locally; where these challenges relate to partnership working and not single agencies. A representative of a community group or statutory body or business that is not a member of the group may also attend a meeting, with prior agreement from the chair to provide additional information should a specific issue of concern to the group be scheduled as an agenda item. • form short term working groups to undertake defined pieces of work as required by the group. • engage with communities within Mid Argyll, Kintyre and the Islands to understand their needs. • inform and consult on issues relating to Community Planning at an area level. • contribute to a Community Planning annual report for Argyll and Bute on progress on the agreed outcomes and best practice in partnership working. Short Term Working Groups Short Term Working Groups initiated by the Mid Argyll, Kintyre and the Islands area Community Planning Group must: be approved at a meeting of the Mid Argyll, Kintyre and the Islands Area Community Planning Group and its purpose recorded in the minute of the meeting, with clarity on the objective and output of the group and the start and end date of the work. have a named member of the Mid Argyll, Kintyre and the Islands area Community Planning Group acting as lead officer for the group. have a list of members of the group agreed at inception. have an appropriate source of administrative support identified and agreed at inception Where relevant, have an appropriate funding package identified at inception and a named member of the short term working group undertaking financial responsibility for the initiative. provide regular reports of activity and progress to the Mid Argyll, Kintyre and the Islands Area Community Planning Group; and in updates to the Management Committee any changes to the above must be approved by the Mid Argyll, Kintyre and the Islands Area Community Planning Group and recorded in the minute of the meeting Equal Opportunities & Fairer Scotland Duty The Mid Argyll, Kintyre and the Islands Area Community Planning Group will ensure that equal opportunities are considered in each of their remitted activities, any expected negative impacts are mitigated and that promotion of equal opportunities is central to its on-going activities. In doing so The Mid Argyll, Kintyre and the Islands Area Community Planning Group will consider the responsibilities placed on it by The Fairer Scotland Duty. This duty places a legal responsibility on particular public bodies in Scotland to pay due regard to (actively consider) how they can reduce inequalities of outcome, caused by socio-economic disadvantage, when making strategic decisions. Page 52
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Terms of Reference Version 1.7 February 23 Page 3 Criteria for Membership • Membership is drawn from public sector, third sector, private sector, community organisations and partnerships operating within the Mid Argyll, Kintyre and the Islands area. • Membership is open to all organisations public sector, third sector, private sector, community organisations and partnerships operating within the Mid Argyll, Kintyre and the Islands area with an interest in at least one of the outcomes identified in the Argyll and Bute Outcome Improvement Plan. • Organisations can self-nominate, be invited to join or have a statutory obligation to participate. • In order to ensure democratic accountability, the Chair and Vice Chair from the Argyll & Bute Council Mid Argyll, Kintyre and the Islands Area Committee and, one other Elected Member from an Argyll & Bute Council Mid Argyll, Kintyre and the Islands Area Committee Ward not already represented by the Chair or Vice Chair will sit as members of the group. In order to ensure democratic accountability, community councils situated with in the Mid Argyll, Kintyre and the Islands area will sit as a member of the group. Subject to local needs, this may be individual community councils, or by way of a caucus arrangement agreed by the community councils situated within the Mid Argyll, Kintyre and the Islands area, or alternatively one community council representing all of the community councils on a rotational basis. The community council undertaking this role will be nominated by the other community councils within the area on an annual basis or more frequently if agreed locally. • In order to comply with legislation which governs Community Planning in Scotland, some organisations have a statutory obligation to participate in community planning. The organisation will nominate the most appropriate person within their organisation to sit as a member of the group where relevant. • In order to reflect the needs of the community and range of activities covered by the Area Community Planning Action Plan, other organisations and partnerships operating within the local area are also able to sit as members of the group. • In order to obtain a balanced representation of the above and to ensure a community focussed approach, a ratio of no more than 50% public sector membership should be maintained throughout the lifetime of the group. • The representatives ought to be able to speak on behalf of their organisation and where appropriate commit funding and other resources to local partnership activity. • Membership should reflect the needs of the community and can therefore change subject to approval by a simple majority vote of the other members of the group. Page 53
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Terms of Reference Version 1.7 February 23 Page 4 Role of Members Mid Argyll, Kintyre and the Islands Area Community Planning Group members have the following responsibilities: • To consistently attend the scheduled Mid Argyll, Kintyre and the Islands Area Community Planning Group meetings. (Consistency in attendance by members is necessary to build momentum and progress the activities of the group). • Appoint a substitute to attend meetings on their behalf if they are unable to attend. • To communicate information relating to the Mid Argyll, Kintyre and the Islands Area Community Planning Group with other members and officers within their own organisation and other organisations operating within the area of activity they represent. • To communicate information relating to their organisations area of activity to other members of the Mid Argyll, Kintyre and the Islands Area Community Planning Group at meetings. • To raise community planning related issues (that is issues related to Argyll and Bute Community Planning Partnership’s Local Outcome Improvement Plan) on behalf of the community at Mid Argyll, Kintyre and the Islands Area Community Planning Group meetings. • To contribute to the development, on-going monitoring and review of the Mid Argyll, Kintyre and the Islands Area Community Planning Action Plan. • To participate in short term working groups as required. Meetings Chair • The Chair and Vice Chair of the Mid Argyll, Kintyre and the Islands Area Community Planning Group will be elected by the members of the group and will be appointed for a period of two years. • The outgoing Chair and Vice Chair can stand for re-election at the end of the two year period. • However, no one person can serve in the role of Chair or Vice Chair for more than two consecutive two year periods. • Should either the Chair or Vice Chair resign their position during their term of office, the office bearer must either notify the group in person at a scheduled Area CPG meeting or contact the chair in writing advising formally of their intention to stand down. Members will be advised of the resignation timeously and an election to fill the vacant post will be conducted at the next scheduled Area CPG meeting. • Nominations for the Chair and Vice Chair positions will be proposed and seconded by Mid Argyll, Kintyre and the Islands Area Community Planning Group members. Each member will have one vote and a simple majority vote will determine the outcome of the election process. • The elected Chair, or in their absence, the Vice-Chair shall preside over the meeting. If both are absent, partners will choose a member from the floor to preside. • Members should respect the authority of the Chair who will decide matters of order, competency, relevancy and urgency. Page 54
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Terms of Reference Version 1.7 February 23 Page 5 Quorum • The quorum for a meeting will be 5. • If a quorum is not present within 10 minutes of the scheduled start of a meeting or if at any point after a meeting has commenced attendance falls below the quorum the meeting will be declared inquorate. • If a quorum is not present, at the Chairperson’s / Vice-Chairperson’s discretion, the meeting shall proceed and any decisions taken will be homologated at the next meeting. • For purposes of the quorum, participation of partners by video-conferencing or telephone conference links will be considered as present. Frequency of Meetings • The Area Community Planning Groups of the CPP will normally meet once each quarter (4 times each year). • These meetings will normally be held in February, May, August and November. • Where business requires, further meetings can be called with agreement of the Chair subject to the required notice being given. Conduct of Meetings Meetings of the Mid Argyll, Kintyre and the Islands Area Community Planning Group will be held in public. Observers can only participate in discussion with the agreement of Chair. Members must declare any conflict of interests at the start of a meeting and take no part in the consideration of the relevant item. Observers wishing to participate in discussion must declare any interest in the subject under discussion. All meetings will be minuted and a minute made available through the Council’s website and available from a link through the community planning partnership website. Meetings of the Area Community Planning Groups will be conducted in accordance with the lead partner‘s (Argyll & Bute Council) standing orders for meetings subject to any necessary changes as set out above (mutatis mutandis). Decision making • All members of the group have equal status. • Each member has one vote. • The Chair retains the casting vote. • All decisions must be clearly minuted with a brief summary of the discussion and reason for decision recorded as well as the outcome. • The minutes should clearly record who or whatever organisation is responsible for action. • Observers and persons attending the meeting in an advisory capacity may provide information but are not part of the decision making process and are not able to participate in a vote. Accountability The Mid Argyll, Kintyre and the Islands Area Community Planning Group is an integral part of Community Planning in Argyll & Bute and is accountable to the following bodies: Page 55
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Terms of Reference Version 1.7 February 23 Page 6 • Full Community Planning Partnership via the Management Committee. • Community within its local area. Support The Mid Argyll, Kintyre and the Islands Area Community Planning Group will be supported by: • A Lead Officer to facilitate and promote the smooth operation of the group and work closely with group members to ensure a supportive structure, which responds to the needs of the members in addressing issues. • Administrative support, organising meetings, taking minutes and associated administrative support will be provided by Argyll and Bute Council, Legal and Regulatory Support. • A Local Community Development Officer will have a key role, working in partnership with organisations in the support of community groups, organisations and individuals, particularly those who do not traditionally engage in community issues, to participate in local community planning. Issue of Papers • The agenda and papers for the Mid Argyll, Kintyre and the Islands Area Community Planning Group will normally be issued 7 days prior to the date of the meeting. • The Chair can agree to accept late papers. • The draft Agenda detail will normally be circulated four weeks in advance to allow members to propose items for inclusion. • The agenda and papers will be published on the Argyll & Bute Community Planning Partnership website, the Argyll & Bute Council website and available from a link through the community planning partnership website. Communications The Mid Argyll, Kintyre and the Islands Area Community Planning Group is encouraged to share any best practice in partnership working locally with the wider Community Planning Partnership. Case studies and examples of partnership working making a difference can be sent to cppadmin@argyll-bute.gov.uk to be shared and promoted. For example this may be through the regular CPP e-Bulletin. The CPP e-Bulletin is available to members of the Area Community Planning Groups and sign up is via cppadmin@argyll-bute.gov.uk. Paper copies are available and it is downloadable from the webpage. Winding Up The Mid Argyll, Kintyre and the Islands Area Community Planning Group is a sub group of the Argyll and Bute Community Planning Partnership. If the Argyll & Bute Community Partnership is dissolved, the Mid Argyll, Kintyre and the Islands Area Community Planning Group will cease to exist by default. If a review of Argyll and Bute Community Planning Partnership delivery structure should recommend that Area Community Planning Groups should be dissolved to facilitate a new delivery structure, the decision whether or not to wind up the group will be made by the Argyll & Bute Community Planning Partnership following consultation with the Area Community Planning Groups and Argyll & Bute Council as lead partner for community planning within the area. Area Community Planning Group members may initiate a proposed wind up of the group by submitting a report outlining the reasons why it was felt the group was no longer Page 56
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Terms of Reference Version 1.7 February 23 Page 7 required to the Management Committee in the first instance. The decision whether or not to wind up the group will be made by the Argyll & Bute Community Planning Partnership following consultation with Argyll & Bute Council as lead partner for community planning within the area. Approved and adopted at the Mid Argyll, Kintyre and the Islands Area Community Planning Group meeting held on 4th March 2015. Amended March 2015 to reflect a change in the meeting cycle. Amended March 2016 to clarify procedure if either the Chair or Vice Chair resigns during their term of office and change to number of days meeting papers are to be circulated prior to meeting date in line with current practice. Amended February 2017 to clarify procedure if outgoing office bearer wishes to stand for re- election. Amended February 2019 to clarify terms in respect of the Local Outcome Improvement Plan/ Area Community Planning Action Plan. Amended February 2020 to reflect changes in language. Amended February 2021 to clarify language and terminology and to include reference to Fairer Scotland Duty. Amended February 2022 to clarify language and terminology. Amended February 2023 to clarify language and terminology. Page 57
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Mid Argyll, Kintyre and the Islands Area Community Planning Group Membership Partner Organisation Contact Name Argyll and Bute Council Cllr John Armour, Cllr Dougie McFadzean & Cllr Jan Brown Community Councils Southend, The Laggan, Campbeltown, West Kintyre, East Kintyre, Tarbert & Skipness, Gigha, Islay, Jura, Colonsay, South Knapdale, North Knapdale, Ardrishaig, Lochgilphead, West Lochfyne, Furnace, Inveraray, Dunadd, Craignish Police Scotland Chief Inspector Simon Shanks, Inspector Ian Hutchison, Sgt Matt Shaw &, PC Laura Evans Scottish Fire and Rescue David Moore, Barry Colvan HM Coastguard David Graham Health and Social Care Partnership Alison McGrory, Tracy Preece Highlands and Islands Enterprise Morag Goodfellow TSI Kirsten Johnston, Margaret Wallace Argyll Community Housing Association (ACHA) Yvonne Angus Fyne Homes Teresa (Tracy) Robertson, Colin Renfrew West Highland Housing Association Graeme Bruce Living Well Network - MAKI Antonia Baird, Tracy Chambers, Sandra Macintyre Citizens Advice Bureaux Jen Broadhurst Kintyre Crime Prevention Panel Andrew Hemmings Clyde Fisherman’s Association Kenny McNab National Farmers Union Lucy Sumsion Skills Development Scotland Susan MacRae Caledonian MacBrayne Don McKillop Department for Work and Pensions Elizabeth MacBrayne, Kevin Allibone, May Cross Live Argyll Robert Judge Live Argyll – Community Learning Service Brian Smith, Dawn Park Transport Scotland Neil MacFarlane Argyll College UHI Dhonna McCallum, Jackie MacPherson, Mairi MacCuaig South Islay Development Trust Alyson McGillivray South Kintyre Development Trust Eric Spence Tarbert and Skipness Community Trust Jane Cowen Page 59
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Scottish and Southern Energy Caitlin Quinn Time for Change Argyll and Bute Cathy Cameron Architecture and Design Scotland Chiara Fingland, Ness Wright Forestry and Land Scotland Donald McNeill, Jeni West Argyll and the Isles Tourism Co-Operative (Wild About Argyll) Emma Clark Culture Heritage and Arts (CHArts) Argyll and Isles James Coutts, Kathleen O’Neill Mid Argyll Chamber of Commerce Jane MacLeod We Are With You Sandra MacIntyre Carr Gomm Becs Barker & Sarah Chapman Page 60
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Argyll and Bute Community Planning Partnership Mid Argyll, Kintyre and the Islands Area Community Planning Group 1 February 2023 Appointment of Vice-Chair of the Mid Argyll, Kintyre and the Islands Area Community Planning Group Summary The following report provides information relating to the appointment of a Vice-Chair for the Mid Argyll, Kintyre and the Islands Area Community Planning Group. It outlines the expected time commitment and also gives information on the role. The Area Community Planning Group is asked to consider making an appointment to the position of Vice-Chair. 1. Purpose 1.1 This report asks the Area Community Planning Group to consider the appointment of a Vice-Chair. 2. Recommendations 2.1 The Area Community Planning Group is asked to consider the appointment of a Vice-Chair. 3. Background 3.1 At the August meeting of the Group, it was agreed that Councillor John Armour would take on the position of Vice-Chair of the Group for a period of 6 months. The timing allowed the Community Council elections to be concluded with a view to reviewing the position following the establishment of the new Councils. Community Councils are key partners in the Area Community Planning Groups and represent their local areas putting forward issues of interest. 4. Detail 4.1 According to the Terms of Reference the Vice-Chair, if elected, would serve for a term of 2 years with an option to be re-elected at the end of this time. However, no one person can serve for more than 2 consecutive terms. 4.2 In order to be considered as a candidate for the position of Vice-Chair the person must be a member of the Mid Argyll, Kintyre and the Islands Area Community Planning Group. 4.3 Some further information on the commitment required for the role:- Page 61 Agenda Item 9b
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Attend meetings of the Mid Argyll, Kintyre and the Islands Area Community Planning Group; Attend meetings of the Community Planning Partnership Management Committee or the Full Partnership, if the Chair is unable to attend; Time commitment of at least 4 CPG meetings per year in February, May, August and November and 4 pre-agenda meetings per year in January, April, August and October – pre-agenda meetings are held virtually using Teams and we also offer Hybrid participation for the CPG meetings via Teams; To participate in any Short-Term Working Groups as required; and To engage with officers of the Council in terms of setting the Agenda for the Community Planning Group. 5. Conclusions 5.1 The Mid Argyll, Kintyre and the Islands Area Community Planning Group is asked to consider the appointment of a Vice-Chair. 6. SOA Outcomes 6.1 This report does not link to any specific Outcome as it relates to the administrative arrangements. For further information please contact: Shona Barton, Governance Manager (01436) 657605 Page 62