2. Appendix 1 Community Council Conduct Review Panel Hearing Procedure Note
Argyll and Bute Council · 4 March 2025
Back to Community Council Conduct Review Panel — 4 March 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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ARGYLL AND BUTE COUNCIL PROCEDURE NOTE FOR USE AT COMMUNITY COUNCIL CONDUCT REVIEW PANEL HEARING 1. The Executive Director with responsibility for Legal and Regulatory Support will notify the complainant and the subject of the complaint(s) of the Conduct Review Panel’s decision to hold a Hearing. The hearing will proceed on that day, unless the Council otherwise decides, whether or not some or all of the parties are represented or not. 2. The Executive Director with responsibility for Legal and Regulatory Support will give a minimum of 7 days notice of the date, time and venue for the proposed Hearing to all parties. 3 The hearing will proceed in the following order and as follows. 4 The Chair will introduce the Members of the Panel, ascertain the parties present and outline the procedure which will be followed. 5. The complainant(s) will be invited to give a summary of the terms of their complaint(s). 6. The subject of the complaint(s) (the Community Councillor or the Community Council representative(s)) will be given an opportunity to provide their response to the complaint(s). 7. All parties to the proceedings will be given a reasonable period of time to state their case. In exceptional circumstances and on good case shown, the Chair may extend the time for a presentation by any of the parties at their sole discretion. In circumstances where there is more than one complainant or Community Council representative, the Chair will request that one spokesperson is appointed to present the views, to concentrate the matters of main concern and to avoid repetition. 8. If at any stage it appears to the Chair that any of the parties is speaking for an excessive length of time they will be entitled to invite them to conclude their presentation forthwith. 9. Members of the Panel only will have the opportunity to put questions to the complainant and the subject of the complaint(s) (or their representative(s)). 10. At the conclusion of the question session the complainant and the subject of the complaint(s) (or their representative(s)) will each be given an opportunity to comment on any particular information given by any other party after they had made their original submission and sum up their case.
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11. The Chair will ascertain from the parties present that they have had a reasonable opportunity to state their case – a “fair hearing”. 12. The Panel will then debate the merits of the complaint and will reach a decision on it. No new information can be introduced after the Panel begins to debate. 13. The Chair or the Independent Adviser on his/her behalf will announce the decision. 14. A summary of the proceedings will be noted by the Committee Services Officer.