Public reports pack
Argyll and Bute Council · 4 September 2024
Back to Campbeltown Common Good Fund — 4 September 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
CAMPBELTOWN COMMON GOOD FUND Kilmory Lochgilphead PA31 8RT commongoodfunds@argyll-bute.gov.uk 28 August 2024 NOTICE OF MEETING A meeting of the CAMPBELTOWN COMMON GOOD FUND will be held ON A HYBRID BASIS BY MICROSOFT TEAMS AND IN THE COUNCIL CHAMBERS, KILMORY, LOCHGILPHEAD on WEDNESDAY, 4 SEPTEMBER 2024 at 12:30 PM, OR AT THE CONCLUSION OF THE MAKI AREA COMMITTEE, WHICHEVER IS THE LATER, which you are requested to attend. Douglas Hendry Executive Director BUSINESS 1. APOLOGIES 2. DECLARATIONS OF INTEREST 3. MINUTE OF PREVIOUS MEETING OF CAMPBELTOWN COMMON GOOD FUND, HELD ON 5 JUNE 2024 (Pages 3 - 6) E1 4. CAMPBELTOWN COMMON GOOD FUND - FINANCIAL STATEMENT (Pages 7 - 8) E1 5. CAMPBELTOWN COMMON GOOD FUND APPLICATIONS E1 (a) The GRAB Trust (Pages 9 - 70) E1 (b) Campbeltown Grammar School Parent Council (Pages 71 - 92) E1 6. END OF PROJECT MONITORING (Pages 93 - 132) 7. CAMPBELTOWN COMMON GOOD FUND CRITERIA REVIEW (Pages 133 - 134) 8. ANY OTHER COMPETENT BUSINESS 9. DATE OF NEXT MEETING Wednesday, 4 December 2024 The Council will be asked to pass a resolution in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the public for items of business with an “E” on the Public Document Pack
Page 2
grounds that it is likely to involve the disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 7a to the Local Government (Scotland) Act 1973. The appropriate paragraphs are:- E1 - Paragraph 6 Information relating to the financial or business affairs of any particular person (other than the authority). Campbeltown Common Good Fund Councillor John Armour (Chair) Councillor Jennifer Kelly Councillor Tommy MacPherson Contact: Iona Campbell, Senior Committee Assistant; Tel: 01436 658 801
Page 3
MINUTES of MEETING of CAMPBELTOWN COMMON GOOD FUND held ON A HYBRID BASIS BY MICROSOFT TEAMS AND IN THE COUNCIL CHAMBERS, KILMORY, LOCHGILPHEAD on WEDNESDAY, 5 JUNE 2024 Present: Councillor John Armour (Chair) Councillor Jennifer Kelly Councillor Tommy MacPherson Attending: Shona Barton, Governance Manager Iona Campbell, Senior Committee Assistant David McGregor, Simmers & Co. 1. APOLOGIES There were no apologies for absence received. 2. DECLARATIONS OF INTEREST Councillor John Armour, prior to consideration of item 5 (a) (Argyll FM) on the agenda, advised that he was a Director of Argyll FM. He advised that he would leave the meeting during discussion and deliberation of the item. 3. MINUTE OF PREVIOUS MEETING OF CAMPBELTOWN COMMON GOOD FUND, HELD ON 28 FEBRUARY 2024 The Minute of the Campbeltown Common Good Fund meeting, held on 28 February 2024, was approved as a correct record. The Common Good Fund resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the press and public for the following items of business, on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 6 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973. 4. CAMPBELTOWN COMMON GOOD FUND - FINANCIAL INFORMATION (a) Financial Statement The Trustees gave consideration to a report and verbal update from David McGregor, Simmers & Co., detailing the current position of the investment transaction activity for the period. Decision The Trustees agreed to note the statement and balance of income available. (Reference: Financial Statement, Simmers & Co Chartered Accountants, dated 4 June 2024, submitted) (b) Accounts for Year Ended 31 March 2024 The Trustees gave consideration to the Fund’s annual accounts for the year ended Page 3 Agenda Item 3
Page 4
31 March 2024. Decision The Trustees agreed to note the contents of the Fund’s annual accounts. (Reference: Annual Accounts, Simmers & Co Chartered Accountants, dated 31 March 2024, submitted) 5. CAMPBELTOWN COMMON GOOD FUND APPLICATIONS The Chair ruled, and Trustees agreed, to vary the order of business. This minute reflects the order in which items were discussed. (a) Friends of Castlehill The Trustees gave consideration to an application from Friends of Castlehill, which had been deferred for consideration from the previous meeting of the Fund. Decision The Trustees noted that the Friends of Castlehill had withdrawn their application. (b) Kintyre Young Voices The Trustees gave consideration to the application from Kintyre Young Voices. Decision The Trustees agreed: 1. to request further information in relation to the application following the meeting; and 2. to continue consideration of the application by e-mail following the meeting. (c) Mull of Kintyre Music and Arts Association The Trustees gave consideration to an application from Mull of Kintyre Music and Arts Association. Decision The Trustees agreed to award the group £6.000.00 to assist with the costs of running the annual Mull of Kintyre Music Festival in 2024. (d) Shopper-Aide The Trustees gave consideration to an application from Shopper-Aide. Decision The Trustees agreed to award the group £3,000.00 to assist with the costs of Page 4
Page 5
delivering 5 weekly social groups for a period of 4 months. (e) Youth Impact The Trustees gave consideration to an application from Youth Impact. Decision The Trustees agreed to award the group £1,950.00 to assist with the costs of increasing the number of activities provided during the school holidays as part of their Summer Programme. Having declared an interest in the following item of business, Councillor Armour left the meeting at this point and took no part in discussion or deliberation in relation to the item. Having noted the absence of Councillor Armour, the Governance Manager advised that the Campbeltown Common Good Fund was inquorate and as such was a consultation meeting. The Governance Manager further advised the remaining Trustees that following a decision made by Council at their meeting on Thursday, 19 May 2022, a delegation had been given to the Executive Director with responsibility for Legal and Regulatory Support (or his representative) to determine applications in consultation with Ward 1 Members, and the decision made is recorded on that basis. (f) Argyll FM The Trustees gave consideration to the application from Argyll FM. Decision The Trustees agreed to award the group £3,000.00 to assist with the purchase of replacement studio broadcasting equipment, and equipment to support out-of- studio broadcasts. Councillor Armour rejoined the meeting for the remainder of the items of business. E 1 6. END OF PROJECT MONITORING Consideration was given to the End of Project Monitoring information provided in respect of all previous awards from the Fund. Decision Members agreed to note the position of End of Project Monitoring Reports as outlined in the report. (Reference: End of Project Monitoring Report, dated 5 June 2024, submitted) 7. CAMPBELTOWN COMMON GOOD FUND CRITERIA Discussion took place in relation to the Fund’s criteria and it was agreed that the criteria would be amended to reflect that applications to the Fund would not ordinarily be Page 5
Page 6
considered where the amount of funding requested exceeds £1,500.00. It was agreed that this would assist with preserving the funding available, due to a recent significant increase in applications to the Fund. Discussions took place in relation to changes which could be made to the Fund’s criteria to ensure that submitted applications were of a high quality, and to assist Trustees in making their decisions. It was agreed that the Governance Manager and Senior Committee Assistant, in consultation with Trustees, would arrange to update the criteria following the meeting. It was noted that the Governance Manager would liaise with Community Development colleagues following the meeting around signposting applicants to support which may be available in relation to submitting strong funding applications. 8. ANY OTHER COMPETENT BUSINESS The Trustees asked the Governance Manager and Senior Committee Assistant to liaise with the Council’s Communications team in relation to issuing a press release, to advertise the positive impact of the Fund. 9. DATE OF NEXT MEETING The Trustees noted that the next meeting of the Campbeltown Common Good Fund would take place on Wednesday, 4 September 2024. Page 6
Page 7
Document is Restricted Page 7 Agenda Item 4NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 8
This page is intentionally left blank
Page 9
Document is Restricted Page 9 Agenda Item 5aNOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 10
This page is intentionally left blank
Page 11
Document is Restricted Page 21 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 12
This page is intentionally left blank
Page 13
Document is Restricted Page 25 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 14
This page is intentionally left blank
Page 15
Document is Restricted Page 45 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 16
This page is intentionally left blank
Page 17
Document is Restricted Page 71 Agenda Item 5bNOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 18
This page is intentionally left blank
Page 19
Document is Restricted Page 81 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 20
This page is intentionally left blank
Page 21
Document is Restricted Page 87 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 22
This page is intentionally left blank
Page 23
Document is Restricted Page 89 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 24
This page is intentionally left blank
Page 25
Document is Restricted Page 93 Agenda Item 6NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 26
This page is intentionally left blank
Page 27
Document is Restricted Page 95 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 28
This page is intentionally left blank
Page 29
Document is Restricted Page 101 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 30
This page is intentionally left blank
Page 31
Document is Restricted Page 105 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 32
This page is intentionally left blank
Page 33
Document is Restricted Page 107 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 34
This page is intentionally left blank
Page 35
Document is Restricted Page 109 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 36
This page is intentionally left blank
Page 37
Document is Restricted Page 111 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 38
This page is intentionally left blank
Page 39
Document is Restricted Page 113 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 40
This page is intentionally left blank
Page 41
Document is Restricted Page 115 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 42
This page is intentionally left blank
Page 43
Document is Restricted Page 119 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 44
This page is intentionally left blank
Page 45
Document is Restricted Page 123 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 46
This page is intentionally left blank
Page 47
Document is Restricted Page 125 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 48
This page is intentionally left blank
Page 49
Document is Restricted Page 127 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 50
This page is intentionally left blank
Page 51
Document is Restricted Page 129 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
Page 52
This page is intentionally left blank
Page 53
CAMPBELTOWN COMMON GOOD FUND CRITERIA The following criteria apply to all applications for financial assistance from the Campbeltown Common Good Fund. The Trustees of the Fund must be satisfied that any and all disbursements from the Fund meet these requirements, and their decisions in this regard are full and final:- 1. The Common Good Fund requires to be administered having regard to the interests of the inhabitants of the town of Campbeltown. Accordingly, applications must clearly demonstrate that the purpose of the grant is to provide a service or facility that will meet a local need or directly benefit the residents of Campbeltown. The Members of the Fund must be satisfied that any and all disbursements from the Fund meet this requirement, and their decisions in this regard are full and final. Applications relating to a wider area than that covered by the Fund will not normally be considered unless the applicant can specify, to the satisfaction of the Fund Members, how any grant will meet a local need or directly benefit residents of Campbeltown. 2. Applications to the Fund will only be considered once other sources of funding (where applicable) have been applied for and determined. The Common Good Fund is not an alternative to mainstream Council funding streams and Grants. 3. Subject to criteria 1 and 2 above, applications will be considered from individuals and properly constituted voluntary or charitable organisations for funding towards ‘one- off’ projects. Applications for routine operational costs or core funding will not normally be considered. Regular applications from organisations will only be considered where such applications form part of a defined development plan or growing project. 4. Applications will only be considered if they include a copy of the most recent audited or approved accounts of the organisation. Accounts can only be approved by someone independent of the applicant organisation. This person’s name and address must be supplied. 5. Applications will not normally be accepted where the amount of funding requested exceeds £1,500.00; in respect of projects on which work has already started; or in aid of expenditure towards which applicants have already made a commitment or paid. 6. Applicants must enclose, along with the completed application form, the following information (where applicable): • A copy of the most recent audited or approved accounts • Contractor’s estimates • A copy of the organisation’s constitution • Any planning or other consents (which must have been already obtained) Page 133 Agenda Item 7
Page 54
• Quotes obtained for any equipment and/or relevant evidence of any costs outlined in section 3 (a) of the application Where the above information is not provided alongside a fully completed application form, the Trustees will not consider the application. 7. All successful applicants will be required to complete an End of Project Monitoring Form to ensure that any monies awarded are used appropriately, in accordance with the Fund criteria and giving a level of information which enables trustees to be satisfied that this has happened. The submitted information must outline the amount of funding, any match funding, project details and outcomes, including the number and breakdown of people who benefitted from the award. End of Project Monitoring Forms should be completed as soon as possible following the completion of the project and non-completion of End of Project Monitoring Forms is likely to have an impact on future applications. 8. All applicants must ensure that up to date contact information is provided to ensure that the relevant monitoring of awards can be completed. In particular, where there is a change in the details of the person responsible for the use of the monies awarded, this should be communicated as soon as possible. Page 134