Victoria Hall - Final Report
Argyll and Bute Council · 14 September 2023
Back to Audit and Scrutiny Committee — 14 September 2023 and its agenda
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Argyll and Bute Council Internal Audit Report July 2023 Final Contact Details Internal Auditor: Leanne Rennie Telephone: 01369 708516 e-mail: leanne.rennie@argyll-bute.gov.uk LiveArgyll Establishment Visit Victoria Halls, Campbeltown Audit Opinion: Green
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2 LiveArgyll – Internal Audit Report – LiveArgyll Establishment Visit – Victoria Halls – July 2023 1. Executive Summary Introduction 1. As part of the 2023/24 internal audit plan agreed with LiveArgyll management, we undertake establishment visits at LiveArgyll sites. LiveArgyll operate 26 establishments and we have agreed that 19 of these will be subject to establishment visits over a cyclical basis. Appendix 1 sets out the schedule. Establishment visits focus on the areas set out in exhibit 1 and we have agreed checklists for each area with LiveArgyll management. Exhibit 1 – Establishment Visits Areas of Focus Building Exterior Floors Environment Baby Changing Units Doors Public Spaces Signage Income Collection / Facility Booking Ceilings Windows Fixtures & Fittings Floats Walls Elevators Toilets Banking Swimming Pool / Health Suite Library Sports Hall / Gym Staff 2. The audit tests are predominantly observational so any issues highlighted are based on what was witnessed on the visit day. Due to the limiting nature of this as audit evidence we do not include recommendations in this report. Rather it provides an overview of issues identified allowing the LiveArgyll management team to determine whether any corrective action is required. 3. To ensure consistency of approach, the issues raised do not take account of any planned structural work in the short to medium term. For example, if we identify superficial structural damage we will still report it even if we are aware the establishment is due to be refurbished. Background 4. On Tuesday 4th July 2023 we visited the Victoria Halls, Campbeltown. The scope of the audit was to assess the site against the audit questions agreed with LiveArgyll. Audit Opinion 5. We provide an overall audit opinion for all the establishment visits we conduct. This is based on our judgement on the extent to which there are issues requiring corrective action and how critical they are. We assess establishment visits as either: Red – Intervention is required to correct material areas of concern Amber – Issues identified can be managed through a programme of works Green – Issues identified are relatively minor 6. Our overall opinion for this establishment visit is Green. This means that we have not identified any issues which we consider to be material or requiring short to medium term attention. Findings 7. Exhibit 2 summarises the conclusions of the work and any observations made on the day of the visit.
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3 LiveArgyll – Internal Audit Report – LiveArgyll Establishment Visit – Victoria Halls – July 2023 Exhibit 2 – Summary Assessment of Control Objectives Area Strengths Areas for Consideration 1 Building Exterior On approach the building is extremely tired looking but has the appropriate LiveArgyll signage outside. None 2 Doors The main entrance and internal doors open freely. None 3 Ceilings Considering the age of the building, the ceiling is in good order, with no cracks, damage or parts falling down. None 4 Walls The walls and skirtings are old so have obvious age related scuff marks on both, but they appear clean. None 5 Floors & Public Spaces Floors appear clean but the flooring at the entrance area is tired. The general area is tidy as is the reception. None 6 Windows Windows are old but appear clean without damage. Windows on both front ground floor and first floor open and close freely. None 7 Elevators N/A N/A 8 Environment There is adequate lighting and ventilation and noise levels are acceptable. All lights are in good working order and bins are emptied several times a day. None 9 Signage There is a weathered LiveArgyll sign outside, tied onto the front of the building and a LiveArgyll sign is located inside the main entrance. None 10 Noticeboards & Leaflets N/A N/A 11 Furniture, Fittings & Equipment All furniture and fittings appear to be in good order and not in a hazardous position. All sockets are in good working order. None 12 Toilets The toilets are old and tired but appear clean and tidy. There is a broken toilet seat in the ladies toilet, the seat is lying on the floor. 13 Baby Changing Units N/A N/A 14 Swimming Pool N/A N/A 15 Sports Hall, Gym and Studios There is no sports hall, however the main room with stage is used for fitness classes. This appears clean and tidy with no trip hazard and adequate lighting. None 16 Libraries N/A N/A 17 Income Collection There are no vending machines or pay phones within the Halls. None
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4 LiveArgyll – Internal Audit Report – LiveArgyll Establishment Visit – Victoria Halls – July 2023 Area Strengths Areas for Consideration 18 Booking of Facilities Booking of rooms is processed appropriately. None 19 Floats The float for the Halls hasn’t been used since pre Covid. This is kept secure at the Aqualibrium. None 20 Banking Any monies received is put into the Aqualibrium banking and banked via the night safe, this is carried out on a daily basis by 2 members of staff. None Management Response General Management note the findings. Action has been taken as per the agreed property maintenance protocols in place with Argyll and Bute Council partners. Where matters are of more of an aesthetic nature these are deemed commensurate with age and design of building. Appendix 1 – Establishment Visit Schedule 2023/24 2022/23 2023/24 Complete Leisure Aqualibrium √ √ Helensburgh Pool √ Riverside Leisure Centre √ Rothesay Leisure Pool √ Mid Argyll Sports Centre √ √ Libraries Campbeltown √ √ Dunoon √ Helensburgh √ Lochgilphead √ Oban √ √ Rosneath √ Rothesay √ Halls & Community Centres Queens Hall, Dunoon √ Victoria Hall, Campbeltown √ √ Victoria Halls, Helensburgh √ Corran Halls, Oban √ √ Kintyre Community Education Centre √ √ Lochgilphead Community Centre √ √ Moat Centre, Rothesay √
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5 LiveArgyll – Internal Audit Report – LiveArgyll Establishment Visit – Victoria Halls – July 2023