Kintyre Community Centre - Final Report
Argyll and Bute Council · 14 September 2023
Back to Audit and Scrutiny Committee — 14 September 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
Argyll and Bute Council Internal Audit Report July 2023 Final Contact Details Internal Auditor: Leanne Rennie Telephone: 01369 708516 e-mail: leanne.rennie@argyll-bute.gov.uk LiveArgyll Establishment Visit Kintyre Community Centre Audit Opinion: Green
Page 2
2 LiveArgyll – Internal Audit Report – LiveArgyll Establishment Visit – Kintyre Community Centre – July 2023 1. Executive Summary Introduction 1. As part of the 2023/24 internal audit plan agreed with LiveArgyll management, we undertake establishment visits at LiveArgyll sites. LiveArgyll operate 26 establishments and we have agreed that 19 of these will be subject to establishment visits over a cyclical basis. Appendix 1 sets out the schedule. Establishment visits focus on the areas set out in exhibit 1 and we have agreed checklists for each area with LiveArgyll management. Exhibit 1 – Establishment Visits Areas of Focus Building Exterior Floors Environment Baby Changing Units Doors Public Spaces Signage Income Collection / Facility Booking Ceilings Windows Fixtures & Fittings Floats Walls Elevators Toilets Banking Swimming Pool / Health Suite Library Sports Hall / Gym Staff 2. The audit tests are predominantly observational so any issues highlighted are based on what was witnessed on the visit day. Due to the limiting nature of this as audit evidence we do not include recommendations in this report. Rather it provides an overview of issues identified allowing the LiveArgyll management team to determine whether any corrective action is required. 3. To ensure consistency of approach, the issues raised do not take account of any planned structural work in the short to medium term. For example, if we identify superficial structural damage we will still report it even if we are aware the establishment is due to be refurbished. Background 4. On Tuesday 4th July 2023 we visited the Kintyre Community Centre. The scope of the audit was to assess the site against the audit questions agreed with LiveArgyll. Audit Opinion 5. We provide an overall audit opinion for all the establishment visits we conduct. This is based on our judgement on the extent to which there are issues requiring corrective action and how critical they are. We assess establishment visits as either: Red – Intervention is required to correct material areas of concern Amber – Issues identified can be managed through a programme of works Green – Issues identified are relatively minor 6. Our overall opinion for this establishment visit is Green. This means that we have not identified any issues which we consider to be material or requiring short to medium term attention. Findings 7. Exhibit 2 summarises the conclusions of the work and any observations made on the day of the visit.
Page 3
3 LiveArgyll – Internal Audit Report – LiveArgyll Establishment Visit – Kintyre Community Centre – July 2023 Exhibit 2 – Summary Assessment of Control Objectives Area Strengths Areas for Consideration 1 Building Exterior On approach the building conveys the appropriate corporate image. None 2 Doors The main entrance doors open freely. None 3 Ceilings Ceilings are in good condition with no cracks and very little water damage. There are historical water marks on the ceiling as you go up the stairs. There are also some tiles missing (although they are possibly inside the ceiling and have not been put back in place). One of the meeting rooms (Dunaverty Suite) also has an ongoing leak that only occurs during heavy rain and dependent on the way the wind is blowing. 4 Walls The walls are clean and dirt free, however, being an older building there is evidence of marks from historic water damage, scuffs, cracks and chipped plaster. None 5 Floors & Public Spaces Flooring area all appears clean and tidy. The main reception is clutter free with only essential equipment. The landline for the Centre has been out of operation for some time. 6 Windows The majority of the windows in the Centre are elevated (and therefore do not open freely) and do not appear to have any damage or cracks. None 7 Elevators There is 1 elevator in the Centre that is in good working order. None 8 Environment There is adequate lighting and ventilation and noise levels are acceptable. All lights are in good working order and bins are emptied several times a day. None 9 Signage There is both external and internal LiveArgyll signage and the opening hours of the Centre are displayed on the front door. None 10 Noticeboards & Leaflets There is adequate and up to date noticeboards. None 11 Furniture, Fittings & Equipment All furniture and fittings are in good clean order and not in a hazardous position. All sockets are in good working order. None 12 Toilets The toilets are all clean and tidy, without breakages, however, they are all very tired looking with age old marks on both the walls and floors. None 13 Baby Changing Units There is one baby changing unit in the Centre and this is located in the disabled None
Page 4
4 LiveArgyll – Internal Audit Report – LiveArgyll Establishment Visit – Kintyre Community Centre – July 2023 Area Strengths Areas for Consideration toilet. This is in good working order and is clean. 14 Swimming Pool N/A N/A 15 Sports Hall, Gym and Studios There is one room within the Centre that is used as a sports hall, this appears to be dust and damage free. None 16 Libraries N/A N/A 17 Income Collection There are no vending machines or pay phones within the Centre. None 18 Booking of Facilities Booking of rooms is processed appropriately. None 19 Floats Floats are checked on a daily basis by the responsible person on duty. None 20 Banking Banking is performed by the Senior Duty Officer from the Aqualibrium via a night safe. None Management Response General Management note the findings. Action has been taken as per the agreed property maintenance protocols in place with Argyll and Bute Council partners. Where matters are of more of an aesthetic nature these are deemed commensurate with age and design of building. Appendix 1 – Establishment Visit Schedule 2023/24 2022/23 2023/24 Complete Leisure Aqualibrium √ √ Helensburgh Pool √ Riverside Leisure Centre √ Rothesay Leisure Pool √ Mid Argyll Sports Centre √ √ Libraries Campbeltown √ √ Dunoon √ Helensburgh √ Lochgilphead √ Oban √ √ Rosneath √ Rothesay √ Halls & Community Centres Queens Hall, Dunoon √ Victoria Hall, Campbeltown √ √ Victoria Halls, Helensburgh √
Page 5
5 LiveArgyll – Internal Audit Report – LiveArgyll Establishment Visit – Kintyre Community Centre – July 2023 Corran Halls, Oban √ √ Kintyre Community Education Centre √ √ Lochgilphead Community Centre √ √ Moat Centre, Rothesay √