Approved minutes of meetings
West Dunbartonshire Council · 21 June 2023
Back to West Dunbartonshire Council — 21 June 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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WEST DUNBARTONSHIRE COUNCIL At a Special Hybrid Meeting of West Dunbartonshire Council held in the Civic Space, 16 Church Street, Dumbarton on Wednesday, 21 June 2023 at 6.00 p.m. Present: Provost Douglas McAllister and Councillors Karen Conaghan, Ian Dickson, Diane Docherty, Craig Edward, Gurpreet Singh Johal, Daniel Lennie, David McBride, Jonathan McColl, James McElhill, Michelle McGinty, June McKay, John Millar, Lawrence O’Neill, Lauren Oxley, Chris Pollock, Martin Rooney, Gordon Scanlan, Hazel Sorrell, Clare Steel and Sophie Traynor. Attending: Alan Douglas, Chief Officer – Regulatory and Regeneration (Legal Officer); Laurence Slavin, Chief Officer – Resources and Section 95 Officer; Gail Macfarlane, Chief Officer – Roads and Neighbourhood; Angela Wilson, Chief Officer – Supply, Distribution and Property; Carol Alderson, Finance Manager; Patricia Rowley, Capital Project Manager; Craig Jardine, Corporate Asset Manager; Gillian McNamara, Economic Development Manager; Pamela Clifford, Planning, Building Standards and Environmental Health Manager; George Hawthorn, Manager – Democratic and Registration Services, and Carol-Ann Burns, Senior Democratic Services Officer. Apology: An apology for absence was intimated on behalf of Councillor Jim Bollan. Provost Douglas McAllister in the Chair STATEMENT BY CHAIR Provost McAllister advised that the meeting was being audio streamed and broadcast live to the internet and would be available for playback. DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in the item of business on the agenda.
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RECORDING OF VOTES The Council agreed that all votes taken during the meeting would be done by roll call vote to ensure an accurate record. EXXON PROJECT FULL BUSINESS CASE A report was submitted by the Chief Officer – Regulatory and Regeneration seeking approval to submit the Full Business Case for the Exxon site project to the Glasgow City Region Cabinet for their approval on 8 August 2023. It was noted that the report contained typographical errors and the following corrections were noted:- (a) header – date should be 21st June 2023; (b) paragraph 2.1 (iv) – the figure £20,334 should read £20.334m; (c) paragraph 2.1 (v) and Para 6.1 – the figure £14.118m should be £14.129m; (d) paragraph 4.1 – the two instances of the word “principal” should read “principle”; (e) paragraph 6.1 – in the fourth line “November 2023” should read “November 2018”; (f) paragraph 6.1 – penultimate line, the word “additional” should read “total including the additional”; and (g) Full Business Case, page 132 paragraph A4 median gross weekly wage is “£616”, not “£61623”. After discussion and having heard the Chief Officer in further explanation and in answer to Members’ questions, the Council agreed:- (1) to approve the Full Business Case for the updated project cost of £44.325m and note the project’s enhanced long term economic outcomes for the City Region including Gross Value Added of £520.8m, and 980 jobs; (2) to approve that a Project Change Control Request be submitted to Glasgow City Region for consideration; (3) that the Full Business Case be presented to the Glasgow City Region Chief Executive Group and subsequently to Cabinet for approval on 8 August 2023; (4) to commence discussions with Glasgow City Region on the availability of additional funding to meet the increased costs and scope of the project; (5) that subject to a positive outcome of (4) above, seek additional funding from Glasgow City Region to meet, or partially meet the shortfall in funding of £14.118m;
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(6) that should (4) and (5) above not be successful, to approve the increased financial commitment from £10.059m to £20,334m, by updating the Council’s capital plan, subject to approval of the Full Business Case by the Glasgow City Region Cabinet; and (7) that subject to the approval of the Full Business Case by the Glasgow City Region within parameters agreed in paragraph 2.1 of the report, and (4) and (5) above, to delegate authority to the Chief Officer – Regulatory and Regeneration to enter into the necessary construction and consultancy contracts for the delivery of the works as specified in the Full Business Case. The meeting closed at 6.38 p.m.