Item 11 - Appendices 1 to 9
West Dunbartonshire Council · 21 December 2022
Back to West Dunbartonshire Council — 21 December 2022 and its agenda
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 1 REVENUE BUDGETARY CONTROL 2022/23 SUMMARY PERIOD END DATE 31 October 2022 Total Budget Spend to Date Projected Spend Annual RAG Status Net Variance attributable to covid* Underlying Variance excluding covid £000 £000 £000 £000 % £000 £000 Resources 5,565 5,815 5,634 69 1% 0 69 Regulatory and Regeneration 2,738 2,282 3,034 296 11% 0 296 People & Technology 7,114 4,601 7,057 (57) -1% 0 (57) Citizens, Culture and Facilities 17,386 10,348 17,178 (208) -1% 166 (374) Education, Learning and Attainment 110,669 57,281 111,275 606 1% 203 403 Roads and Neighbourhood 15,252 16,845 16,133 881 6% 0 881 5,456 2,927 5,540 84 2% 36 48 Supply, Distribution and Property (967) 712 (740) 227 -23% 45 182 Miscellaneous Services 7,708 3,599 8,137 429 6% 294 135 Loan Charges 9,518 6,133 10,513 995 10% 0 995 Capital Receipts used to fund Loan Charges (2,884) (309) (2,884) 0 0% 0 0 Requisition (VJB) 765 446 765 0 0% 0 0 Requisition (SPT) 1,632 952 1,632 0 0% 0 0 Requisition (CJP) 1,693 988 1,693 0 0% 0 0 Requisition (HSCP) 81,690 47,653 81,690 0 0% 0 0 Non GAE Allocation (7,328) (4,275) (7,328) 0 0% 0 0 Vacancy Freeze 1,130 0 0 (1,130) -100% 0 (1,130) Contingency Fund 0 0 0 0 0% 0 0 Total Expenditure 257,137 155,997 259,329 2,192 0.85% 745 1,447 Council Tax (38,126) (20,311) (38,126) - 0% 0 0 Revenue Support Grant/ NDR (211,715) (149,094) (211,715) - 0% 0 0 Additional alternative funding for pay award (2,195) 0 (2,195) - 0% 0 0 Covid Funding (specific and earmarked from 2021/22) (3,367) (1,964) (3,367) - 0% 0 0 Required use of available unearmarked covid funds 0 0 (745) (745) 0% (745) 0 Capital Receipts used to fund Transformation (700) 0 (700) - 0% 0 0 Use of Reserves (1,034) (603) (1,034) - 0% 0 0 Total Resources (257,137) (171,972) (257,882) (745) 0% (745) 0 Net Expenditure (0) (15,975) 1,447 1,447 0.56% 0 1,447 Department Summary Variance Housing and Employability
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 RESOURCES SUMMARY PERIOD END DATE 31 October 2022 Total Budget Spend to Date Projected Spend Annual RAG Status Net Variance attributable to covid Underlying Variance excluding covid £000 £000 £000 £000 % £000 £000 110 195 112 2 1% 0 2 1,424 858 1,422 (2) 0% 0 (2) (341) 1,981 (341) 0 0% 0 0 2,168 1,400 2,217 49 2% 0 49 313 154 323 11 3% 0 11 19 (14) 5 (14) -74% 0 (14) (790) (163) (790) 0 0% 0 0 Central Administration Support 2,662 1,404 2,686 24 1% 0 24 5,565 5,815 5,634 69 1% 0 69 Variance Service Summary Service / Subjective Summary Finance Business Centre Audit Revenues & Benefits Total Net Expenditure Finance Cost of Collection of Council Tax Cost of Collection of Rates Rent Rebates & Allowances
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 REGULATORY AND REGENERATION SUMMARY PERIOD END DATE 31 October 2022 Total Budget Spend to Date Projected Spend Annual RAG Status Net Variance attributable to covid Underlying Variance excluding covid £000 £000 £000 £000 % £000 £000 771 413 793 22 0 0 22 665 402 718 53 0 0 53 113- (116) 148- (35) 0 0 (35) 764 496 737 (27) (0) 0 (27) 393 300 651 258 1 0 258 Economic Development 258 787 283 25 0 0 25 2,738 2,282 3,034 296 0 0 296 Variance Total Net Expenditure Service / Subjective Summary Service Summary Democratic and Registration Service Legal Services Licensing Environmental Health Planning
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 PEOPLE AND TECHNOLOGY PERIOD END DATE 31 October 2022 Total Budget Spend to Date Projected Spend Annual RAG Status Net Variance attributable to covid Underlying Variance excluding covid £000 £000 £000 £000 % £000 £000 758 427 762 4 1% 0 4 1,293 708 1,296 3 0% 0 3 4,563 3,236 4,499 (64) -1% 0 (64) 500 230 500 0 0% 0 0 7,114 4,601 7,057 (57) -1% 0 (57) Variance Total Net Expenditure Transactional Services Change Support Information Services Human Resources (including risk) Service / Subjective Summary Service Summary
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 CITIZENS, CULTURE AND FACILITIES PERIOD END DATE 31 October 2022 Total Budget Spend to Date Projected Spend Annual RAG Status Net Variance attributable to covid Underlying Variance excluding covid £000 £000 £000 £000 % £000 £000 315 136 316 1 0% 0 1 1,355 751 1,442 87 6% 79 8 325 123 304 (22) -7% 0 (22) Clydebank Town Hall 373 191 387 14 4% 23 (9) Libraries 1,864 963 1,866 2 0% (27) 29 Arts and Heritage 356 188 358 1 0% 0 1 Catering Services 4,811 2,448 4,519 (291) -6% 0 (291) Building Cleaning 1,868 1,187 1,959 91 5% 91 0 Building Cleaning PPP (270) (235) (258) 12 -4% 0 12 Facilities Assistants 2,262 1,116 2,208 (54) -2% 0 (54) Facilities Management 399 173 351 (48) -12% 0 (48) Leisure Management 3,638 3,232 3,636 (2) 0% 0 (2) Events 89 76 91 2 3% 0 2 17,386 10,348 17,178 (208) -1% 166 (373) Variance Total Net Expenditure Citizen Services Service / Subjective Summary Service Summary Communications & Marketing Performance & Strategy
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 EDUCATION, LEARNING AND ATTAINMENT PERIOD END DATE 31 October 2022 Total Budget Spend to Date Projected Spend Annual RAG Status Net Variance attributable to covid Underlying Variance excluding covid £000 £000 £000 £000 % £000 £000 Primary Schools 32,230 18,036 31,935 (295) -1% 0 (295) Secondary Schools 31,790 17,992 32,087 297 1% 0 297 Specialist Educational Provision 17,301 8,511 17,844 543 3% 203 340 Psychological Services 585 280 583 (2) 0% 0 (2) Sport Development / Active Schools 627 366 627 0 0% 0 0 Early Education 8,819 (696) 8,837 18 0% 0 18 PPP 15,420 11,014 15,468 48 0% 0 48 Creative Arts 646 311 649 3 0% 0 3 Curriculum for Excellence 191 37 191 0 0% 0 0 Central Admin 855 656 857 2 0% 0 2 Workforce CPD 358 154 348 (10) -3% 0 (10) Performance & Improvement 398 193 396 (2) -1% 0 (2) Education Development 1,450 428 1,453 3 0% 0 3 Raising Attainment - Primary 0 0 0 0 0% 0 0 Raising Attainment - Secondary 0 0 0 0 0% 0 0 Pupil Equity Fund (including LAC PEF) 0 0 0 0 0% 0 0 110,669 57,281 111,275 606 1% 203 403 Variance Service Summary Service / Subjective Summary Total Net Expenditure
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 ROADS AND NEIGHBOURHOOD PERIOD END DATE 31 October 2022 Total Budget Spend to Date Projected Spend Annual RAG Status Net Variance attributable to covid Underlying Variance excluding covid £000 £000 £000 £000 % £000 £000 Transport, Fleet & Maintenance Services (511) 414 (473) 38 -7% 0 38 Roads Services 3,066 3,006 3,245 179 6% 0 179 Grounds Maintenance & Street Cleaning Client 7,503 4,377 7,503 0 0% 0 0 Outdoor Services 192 94 175 (17) -9% 0 (17) Burial Grounds (193) (297) (200) (7) 4% 0 (7) Crematorium (1,025) (410) (933) 92 -9% 0 92 Waste Services 8,177 4,757 8,563 386 5% 0 386 Depots 0 319 0 0 0% 0 0 Ground Maintenance & Street Cleaning Trading A/c (1,957) 4,585 (1,747) 210 -11% 0 210 15,252 16,845 16,133 881 6% 0 881 Service / Subjective Summary Service Summary Variance Total Net Expenditure
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 HOUSING AND EMPLOYABILITY PERIOD END DATE 31 October 2022 Total Budget Spend to Date Projected Spend Annual RAG Status Net Variance attributable to covid Underlying Variance excluding covid £000 £000 £000 £000 % £000 £000 Working 4 U 3,442 1,732 3,432 (10) 0% 0 (10) Communities 1,019 565 1,009 (10) -1% 0 (10) Homeless Persons 483 443 594 111 23% 36 75 Private Sector housing 33 0 36 3 9% 0 3 Anti Social Behaviour 479 187 469 (10) -2% 0 (10) 5,456 2,927 5,540 84 2% 36 48 Variance Total Net Expenditure Service / Subjective Summary Service Summary
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 SUPPLY, DISTRIBUTION AND PROPERTY PERIOD END DATE 31 October 2022 Total Budget Spend to Date Projected Spend Annual RAG Status Net Variance attributable to covid Underlying Variance excluding covid £000 £000 £000 £000 % £000 £000 Housing Maintenance Trading A/c (933) (1,080) (881) 52 -6% 0 52 Housing Asset and Investment 46 18 31 (15) -33% 0 (15) Corporate Assets and Capital Investment Programme (2,264) (49) (2,289) (25) 1% 35 (60) Office Accommodation 1,282 1,059 1,303 22 2% 10 11 456 424 452 (4) -1% 0 (4) (203) (123) (21) 182 -90% 0 182 Private Sector Housing Grants 79 (99) 82 3 4% 0 3 Consultancy Services 571 563 583 12 2% 0 12 (967) 712 (740) 227 -23% 45 181 Variance Total Net Expenditure Service / Subjective Summary Service Summary Corporate Asset Maintenance Procurement
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 2 REVENUE BUDGETARY CONTROL 2022/23 MISCELLANEOUS PERIOD END DATE 31 October 2022 Total Budget Spend to Date Projected Spend Annual RAG Status Net Variance attributable to covid Underlying Variance excluding covid £000 £000 £000 £000 % £000 £000 5,341 2,330 5,805 464 9% 320 144 620 358 648 28 5% (14) 42 510 298 510 0 0% 0 0 1,237 613 1,174 (63) -5% (12) (51) 7,708 3,599 8,137 429 6% 294 135 Variance Total Net Expenditure Service / Subjective Summary Chief Executive and Chief Officers European Employability Service Summary Sundry Services Members Allowances, etc
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2022/23 ANALYSIS FOR VARIANCES OVER £50,000 YEAR END DATE Total Budget Projected Spend RAG Status £000 £000 £000 % Environmental Health 665 718 53 8% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Planning 393 651 258 66% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Information Services 4,563 4,499 (64) -1% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Catering Services 4,811 4,519 (291) -6% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Overspend is anticipated No action required 31 October 2022 Budget Details Variance Analysis Variance The 3 Groups within this service (Food and Business Group, Environmental Pollution Group and Community Health Protection Group) are responsible for all aspects of Environmental Health work. No action can be taken at this time Overspend is anticipated Regulatory and Regeneration The main reason for the adverse variance is a reduction in expected income for pest control in particular. None required at this point. This service area provides general ICT support to the Council and also supports transformational change and modernisation of working practices through technology Underspend is projected. Supplies and Services is favourable due to computer licence costs projected to cost less than budgeted. A favourable variance is also anticipated for Internal income recharges. The main reason for the adverse variance is that income is lower than budgeted due to cancelled or delayed building projects. People & Technology This Service provides Building & Planning services None required at present Citizens, Culture and Facilities Catering Services across WDC A favourable variance is anticipated in relation to the delay to the free school meal expansion. A favourable variance is likely.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2022/23 ANALYSIS FOR VARIANCES OVER £50,000 YEAR END DATE Total Budget Projected Spend RAG Status £000 £000 £000 % 31 October 2022 Budget Details Variance Analysis Variance Building Cleaning 1,868 1,959 91 5% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Facilities Assistants 2,262 2,208 (54) -2% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Citizen Services 1,355 1,442 87 6% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome The favourable variance is as a result of higher than expected income due to out of hours charges. None required at present Underspend likely This service includes one stop shops and the contact centre Three call handlers were recruited on 18 month fixed-term contracts to resolve the telephone issues in the Housing Repairs Contact Centre the funding for this is taken from the Scottish Government COVID-19 general funding. None required Overspend is projected; the majority of which will be financed by COVID funding. The reason for the adverse variance is related to covid related staff costs and has been allocated against the general covid funding. This service provides cleaning services across all council buildings This service provides Facility Assistants throughout WDC buildings No action is possible at this time. Overspend is projected all of which will be financed by COVID funding.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2022/23 ANALYSIS FOR VARIANCES OVER £50,000 YEAR END DATE Total Budget Projected Spend RAG Status £000 £000 £000 % 31 October 2022 Budget Details Variance Analysis Variance Primary Schools 32,230 31,935 (295) -1% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Secondary Schools 31,790 32,087 297 1% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Specialist Educational Provision 17,301 17,844 543 3% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome None necessary Adverse variance anticipated Adverse variance anticipated This service area includes all Secondary Schools. This service area covers all ASN Services. The adverse variance within employee costs (£160k) is due to a combination of turnover targets not being achieved , a greater than expected pay award and greater staffing as part of our efforts to minimise external placements. Payments to Other Bodies adverse variance is due to the ongoing high demands on the Residential Placements Budget (£426k) combined with uncertainty regarding the division of residential costs between WDC and HSCP. This is partly offset by lower payments to other external bodies (£77k). The Residential budget was set on the basis of a 20:80 split between Education and HSCP and the additional cases ,which resulted in the overspend in 2021/22, being covered in 2022/23 from WDC and HSCP reserves . However, as per the report to Council in October, invoices have to be split 28:72. This change represents a budget shortfall of £265k. In addition, the number of residential placements is 6% higher (about 2 placements) than the average for 2021/22. Income from other local authorities placing children within WDC schools is expected to be less than budgeted (£43k). The requirement for Residential Placements is demand-led and decisions are taken jointly with HSCP following an assessment of the best option for all concerned. However, the actual usage throughout the year will be reviewed regularly to identify where there is scope to reduce the number of placements. Income from sale of school meals is currently projected to be less than budgeted (£190k) while income from lets is also lower than expected (£106k). Management will continue to review the service and take action where appropriate to minimise the overspend. School meals income depends on higher uptake over the coming months. Education , Learning and Attainment Favourable variance anticipated This service area includes all Primary Schools. The budget was set before the delay to free school meal expansion was confirmed. As primaries 6 & 7 will now not be covered by universal free school meal provision from August 2022 income from school meals will be significantly above the budgeted target income (£203k). This offsets the increase in clothing grants (£10k) and reduction in school lets income (£15k) . There is also a small favourable variance against employee costs as the budget was set slightly higher than expenditure would suggest.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2022/23 ANALYSIS FOR VARIANCES OVER £50,000 YEAR END DATE Total Budget Projected Spend RAG Status £000 £000 £000 % 31 October 2022 Budget Details Variance Analysis Variance Roads Services 3,066 3,245 179 6% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Crematorium (1,025) (933) 92 -9% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Waste Services 8,177 8,563 386 5% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Plant hire costs have increased during the year to a level not foreseen when the budget was set . Similarly, electricity and street lighting costs have increased during the year to a level not anticipated when the budget was set due to inflationary levels. Waste Collection and Refuse disposal services This service relates to Roads operations, design, structures, street lighting, road safety and school crossing patrols none possible at present Roads and Neighbourhood Management will continue to monitor all budget heads with a view to minimising the overspend. Employee costs are higher (£258k) as projected savings from waste route optimisation ,which depend on operating from a single depot, are not yet achievable and the impact of the pay award . Expenditure on bin replacements is higher (£80k) , skip hire (£21k) , and waste transfer consultancy costs (£31k) are greater than anticipated when the budgets were set. SEPA licence charges(£27k) are higher than anticipated when the budget was set. These have been partly offset by reduced transport costs, mainly in vehicle hires (£21k) . Management will continue to monitor all budget heads with a view to minimising the overspend An adverse variance is anticipated Gas costs are higher than budgeted (£30k) while income is projected to be less than budgeted (£48k) . Following the pay award overtime will be over budget (£6k). Overspend anticipated This service provides crematorium services within the Council area An adverse variance is anticipated.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2022/23 ANALYSIS FOR VARIANCES OVER £50,000 YEAR END DATE Total Budget Projected Spend RAG Status £000 £000 £000 % 31 October 2022 Budget Details Variance Analysis Variance Ground Maintenance & Street Cleaning Trading A/c (1,957) (1,747) 210 -11% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Homeless Persons 483 594 111 23% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Housing and Employability Property costs are adverse due to increased gas/electricity costs (£17k) and higher anticipated depot costs (£12k). Fuel (£114k) , vehicle maintenance (£22k), tyres (£15k) and plant/seed costs (£35k) have increased to a level not anticipated when the budget was set. Trading operation providing grounds maintenance and street cleaning services An adverse variance is anticipated None possible at this time This service seeks to prevent homelessness occurring across the authority and improves access to support services A year end overspend in anticipated Most of this variance is due to inflationary pressures which are not possible to mitigate for since the relevant budget lines are demand led. The rent charged to DWP for homeless should reflect the cost of providing the service so it would be expected that these increases would result in a review of rent to increase in line wth cost pressures. However due to the recently announced rent freeze this would not be possible until end of March 2023 at the earliest . Several issue are causing this £111K overspend , the main issues are as follows :-The property costs overspend of £158K is mainly due to higher than budgeted increase in gas and electricity cost (£37K) and similarly price of furniture and white goods have significantly increased causing an adverse variance (£107K) . There has also been difficulties in having homeless units turned around and ready when required which has resulted in a £36K spend on bed and breakfast . £107K of the overspend is offset by anticipated additional income based on current occupancy levels .
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2022/23 ANALYSIS FOR VARIANCES OVER £50,000 YEAR END DATE Total Budget Projected Spend RAG Status £000 £000 £000 % 31 October 2022 Budget Details Variance Analysis Variance Housing Maintenance Trading A/c (933) (881) 52 -6% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Corporate Asset Maintenance (203) (21) 182 -90% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Sundry Services 5,341 5,805 464 9% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Chief Executive and Chief Officers 1,237 1,174 (63) -5% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Favourable outturn expected. An overall adverse variance is anticipated at this time Income and expenditure will continue to be monitored throughout the year. Forecast higher payroll costs and central support costs due to the pay award exceeding budget. Higher overtime costs due to service demands. Higher costs are partly offset by increased income from HRA revenue and capital budgets Miscellaneous This service area budgets for non departmental specific costs such as pensions costs, external grants and elderly welfare payments, external audit fees and insurance costs. The service heading also holds a number of general savings options which have still to be fully allocated. After removing the effects of the general covid budget (£320k) which will be required to be funded from unearmarked covid funds, the main adverse variances are linked with property costs for assets not yet sold and the level of procurement savings achieved to date. Under-recovery against surplus target This budget includes spend relating to the Senior Management Team of the Council This service delivers maintenance and investment services to the council's housing stock. Significant under-recovery against surplus target There are two variances occuring in this service. Employee costs are showing a small favourable variance due to two short-term Chief Officer vacancies. In addition there is a large favourable variance due to income from an unbudgeted staff recharge for the first half of the year which has now ended. None required Lower than budgeted income due to a reduced programme of CAMS work delivered through subcontractor partners. This will be partly offset by reduced subcontractor expenditure. None - Although service will endeavour to reduce the adverse variance where possible through service efficiency Supply, Distribution and Property Review HRA recharges and explore if higher payroll costs can be factored into 22/23 recovery rates. This service manages and undertakes repairs and maintenance to public buildings
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 3 REVENUE BUDGETARY CONTROL 2022/23 ANALYSIS FOR VARIANCES OVER £50,000 YEAR END DATE Total Budget Projected Spend RAG Status £000 £000 £000 % 31 October 2022 Budget Details Variance Analysis Variance Loan Charges 9,518 10,513 995 10% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Vacancy Freeze 1,130 0 (1,130) -100% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Required use of available unearmarked covid funds 0 (745) (745) 0% Service Description Main Issues / Reason for Variance Mitigating Action Anticipated Outcome The adverse variance is linked with forecast on the cost of short term borrowing with increased interest rates. Management will continue to monitor and maximise actions taken to reduce any adverse variance, where possible. Other This budget covers the servicing of the Council's external borrowing An adverse variance is anticipated This budget represents the removal of budgeted vacancies from service departments. The favourable variance reflects the non filling of vacancies due to the implementation of recruitment restrictions. None required A favourable variance is anticipated Any variance will be offset by covid adverse variances within services, or carried forward for future years allocation against covid costs. This represents the funding from Scottish Government specifically for covid and additional spend identified outwith specific Council Services The variance is funding service related covid costs Income and expenditure will continue to be monitored throughout the year.
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WEST DUNBARTONSHIRE COUNCIL MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2022/23 Appendix 4 Efficiency Detail Chief Officer Area Budgeted Amount £ Projection of Total Saved £ Projection of Total Not Saved £ Comment Reduce costs of franking machines Amanda Graham 8,000 - 8,000 Action is underway and an element of this saving is likely to be achieved by the year end, however not guaranteed at this stage. Review Rental Structure for Ashton View Supported Accommodation Project Peter Barry 21,000 21,000 - Reduce costs of storing supply of rock salt Gail McFarlane 44,000 44,000 - Reduce costs with use of pooled vehicles Gail McFarlane 60,000 60,000 - Reduce Teacher costs Laura Mason 35,467 35,467 - Increased income - Housing Maintenance Trading Account (HMTA) / Corporate Asset Maintenance (CAMS) Angela Wilson 108,000 91,000 17,000 The CAMS income is lower than expected due to reduced programme of work. This will continue to be monitored and update if the situation changes 276,467 251,467 25,000
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 MONITORING OF EARMARKED BALANCES 2022/23 Carried forward into 2022/23 Spend YTD Projection of spend remainder of year Expected to be carried forward into 2023/24 £ £ £ £ Covid General 1 Covid General - Earmarked as at 31 March 2022 2,164,000 1,262,333 901,667 - 2 Cost of Living Crisis 600,000 350,000 250,000 - 3 Required to fund covid costs within BCR P7 744,628 434,366 310,262 - 4 NI Uplift (Part year saving - Nov - March) - 400,000 - 400,000- - Total Covid General - Earmarked 3,108,628 2,046,700 1,061,928 - Covid Specific 5 WWF - Homelessness Funding – from SG Winter Support Fund 55,000 55,000 - - 6 Level 4 Welfare/Social Support - increase - from Leaders February 2021 48,000 - 48,000 - 7 Addressing Financial Hardship (was Scottish Welfare Fund, 2nd tranche Top Up) - Financial Insecurity 25,000 25,000 - - 8 Parental Employee Support Fund Boost 114,000 - 114,000 - 9 Business Grants Discretionary Payments 125,000 - 125,000 - 10 Tenant Grant Fund ( Winter Hardship homeless) 54,000 54,000 - - 11 Free School Meals for Easter 2022 90,500 90,500 - - 12 Education Recovery (Additional Teachers) 789,000 460,250 328,750 - 13 Education recovery (ELT) 1,361,000 466,667 333,333 561,000 14 LIPP (Low Income pandemic payment) 80,870 - 80,870 - 15 Scottish Child Payment Bridging Payment per finance circular spring 22 421,867 - 421,867 - 16 Local self isolation assistance 182,000 - 182,000 - General spending 17 Change fund 1,257,000 132,410 1,124,590 - 18 New apprenticeship fund (bgt 5/3/18) 54,489 54,489 - - 19 CS - Jobs Growth 68,762 - 68,762 - 20 Promotion of voL hospital - committee decision 1,500 1,500 - - 21 Be the best unspent monies (Good Idea Fund) 4,743 - - 4,743 22 Budget earmarked - SNP growth items 185,000 107,917 77,083 - 23 Barclay Review Implementation: SG Funding for standardised NDR billing & publication relief recipients 13,112 - 1,975 11,137 24 Library Improvement Fund 12,500 - - 12,500 25 Heritage Centre Display Cases Alexandria Library 7,150 - 7,150 - 26 Building Cleaning 3,500 - 3,500 - 27 Creation of a Scottish Women’s Art Fund 10,000 - 10,000 - 28 W4B Business Awards 13,090 - - 13,090 29 Zero carbon (agreed growth one off 4/3/20 in sundry 20/21 & not used so carried forward) 38,000 - - 38,000 30 Regulatory - Econ Development- Business Awards 1,950 - - 1,950 31 Clydebank Blitz Commemoration 3,074 - 3,074 - 32 Community focused activity programme in Alexandria Library 6,000 - 6,000 - 33 Previous provision for equal pay - now earmarked for ongoing HR/Legal commitments 209,957 98 98 209,761 34 ERO Expenditure - required to be c/f within WDC balance sheet, re VJB 38,750 - 38,750 - 35 Budget commitments 2022/23 (general reserves) 1,034,000 603,167 430,833 - 36 SWF underspend in 21/22 129,217 - 129,217 - 37 DWP/SG monies for various projects 46,174 - 46,174 - 38 Covid (original business grants) 53,903 - 53,903 - 39 Removal of music charges 32,000 - 32,000 - 40 OD & Change Training Budget 70,465 - 70,465 - 41 Automation Team (VKY) 36,362 - - 36,362 42 RRTP underspnd 21/22 67,302 67,302 - - 43 Community empowerment steering group ongoing consultancy work 23,000 23,000 - - 44 Community Grants 60,000 - 60,000 - 45 Parental Employabilty Support Families- Boost (PESF Boost)(B0117) 80,634 5,790 74,844 - 46 Parental Employability Support Fund (PESF)(B0119) 60,650 60,650 - - 47 Underspend WDCVS grants 21/22 44,145 - 44,145 - 48 No one Left Behind 22,206 22,206 - - 49 Young Persons Guarantee 1,018,242 282,171 736,071 - 50 Additional Grafitti work 15,000 15,000 - - 51 Events Income & spend-Comms & Marketing 4,085 - 4,085 - TOTAL EARMARKED BALANCES 11,180,828 4,573,816 5,718,469 888,543
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME OVERALL PROGRAMME SUMMARY PERIOD END DATE PERIOD 7 Spend to Date Spend to Date £000 £000 Red 32 27.4% 35,815 37.5% 32 27.4% 1,994 29.2% Amber 0 0.0% 0 0.0% 0 0.0% 0 0.0% Green 85 72.6% 59,619 62.5% 85 72.6% 4,831 70.8% 117 100% 95,434 100% 117 100% 6,825 100% Budget Spend to Date Forecast Spend Forecast Variance Budget Spend to Date Forecast Spend Actual Variance Re-profiling Over/ (Under) £000 £000 £000 £000 £000 £000 £000 £000 £000 £000 107,817 35,815 107,769 (47) 23,900 1,994 6,125 (17,775) (17,696) (79) 0 0 0 0 0 0 0 0 0 0 166,654 59,619 165,138 (1,516) 44,257 4,831 38,739 (5,519) (4,377) (1,142) 274,471 95,434 272,908 (1,563) 68,157 6,825 44,863 (23,294) (22,073) (1,221) (274,471) (95,434) (272,908) 1,563 (68,157) (6,825) (44,863) 23,294 0 0 0 0 0 0 0 0 Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time 31 October 2022 Project Status Analysis Project Life Status Analysis Current Year Project Status Analysis Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Red Projects are forecast to be overspent and/or experience material delay to completion Amber Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green TOTAL EXPENDITURE Project Status Analysis Project Life Financials Current Year Financials Red Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time TOTAL EXPENDITURE TOTAL RESOURCES NET EXPENDITURE Projects are forecast to be overspent and/or significant delay to completion Amber
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 9 0 0% 9 0 0% Current Year Financials 3 0 0% 0 (3) -100% Project Description Project Manager David Thomson Chief Officer David Thomson Project Lifecycle 31-Mar-23 31-Mar-23 2 Project Life Financials 0 3 0% 3 3 0% Current Year Financials 0 3 0% 3 3 0% Project Description Project Manager David Thomson Chief Officer David Thomson Project Lifecycle 31-Mar-23 31-Mar-23 3 Project Life Financials 33 0 0% 33 0 0% Current Year Financials 33 0 0% 0 (33) -100% Project Description Project Manager Alan Douglas Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 Legal Case Management System Anticipated Outcome Planned End Date Main Issues / Reason for Variance Replacement of laptops, monitors and other ICT equipment. No further spend anticipated. Requisition of ICT Equipment. Project to be completed in 2023/24. 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Requisition ICT Equipment. Planned End Date Forecast End Date Main Issues / Reason for Variance This budget remains unspent and is likely to be carried forward into FY 2023/2024. Mitigating Action Valuation Joint Board - ICT Refresh FY 22/23 Replacement of laptops, monitors and other ICT equipment. Planned End Date Forecast End Date Mitigating Action None available at this time. Anticipated Outcome Replacement of laptops and ICT equipment None available at this time. Anticipated Outcome Legal Case Management System Forecast End Date Main Issues / Reason for Variance Budget has been rephased from 2021/22. The project could not proceed as originally planned as Officers are required to access the office and hardware the system will run on and COVID-19 restrictions have prevented this. The project will have to go back out to tender following the upgrade to Microsoft 365. The project will not be completed in this financial year. Mitigating Action Legal to discuss impact of Microsoft 365 with ICT.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment4 Project Life Financials 61 3 5% 61 (0) 0% Current Year Financials 55 0 0% 5 (50) -91% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 5 Project Life Financials 342 237 69% 347 5 1% Current Year Financials 110 0 0% 20 (90) -82% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 6 Project Life Financials 290 63 22% 290 0 0% Current Year Financials 216 0 0% 50 (166) -77% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-23 Main Issues / Reason for Variance Specification delayed due to other priority works. Expect full spend in 2023-2024. Replace obsolete boilers (plant greater than 30 years old). Replace obsolete boilers (plant greater than 30 years old). Planned End Date Leisure Energy projects - air handling units, upgrade lighting, circulating pumps, and draught proofing Forecast End Date Main Issues / Reason for Variance All works to be completed next financial year 2023/24. Measures to be installed at both Meadow Centre & Vale of Leven Swimming Pool; new pool hall Air Handling Units, upgrade lighting, circulating pumps Vale of Leven Swimming Pool, internal and external lighting and draught proofing. None available at this time. Anticipated Outcome Retention for St Mary's Primary School and design fees this year. Insufficient budget available to carry out Hub works. Anticipated Outcome Main Issues / Reason for Variance Existing controls have been found to be obsolete and not compatible with a new AHU controls. Additional timelines and work involved. Design team established and project specification and tender being compiled. Mitigating Action All works to be complete in one tender package. Planned End Date Forecast End Date Forecast End Date Mitigating Action Opportunities to mitigate are limited at this stage. Anticipated Outcome Complete in 2023/24. Installation of Solar PV at Clydebank Leisure Centre Installation of Solar PV at Clydebank Leisure Centre. Planned End Date Mitigating Action Chimney inspection being carried out. Project team established. Consultant appointed. All design works planned and tender documentation to be completed by March 2023 with works being carried out in 2023-2024. Expect only design fees and survey fees and retention for St Marys to be paid this year.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment7 Project Life Financials 80 20 25% 80 0 0% Current Year Financials 61 2 3% 30 (31) -51% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 8 Project Life Financials 344 86 25% 344 0 0% Current Year Financials 258 0 0% 15 (243) -94% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 9 Project Life Financials 160 0 0% 160 0 0% Current Year Financials 152 0 0% 80 (72) -47% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 Spend to Save projects. Planned End Date Forecast End Date Zero Carbon Fund Zero Carbon Fund. Main Issues / Reason for Variance Further orders have been raised and await invoices. Total expenditure this financial year estimated to be £0.030m with the rest of the funding to be carried forward into next financial year. Mitigating Action None available at this time Anticipated Outcome Anticipate some spend this year and the remainder to be rephased into 2023/24. Energy Projects quick wins Planned End Date Forecast End Date Main Issues / Reason for Variance Initial survey works have commenced at HUB CEC and Consultant appointed. It has been agreed that Clydebank High will be the next BAM operated school that we will install solar PV. Await proposals and costings. Works will cross into next financial year. Mitigating Action None available at this time Upgrade obsolete heating controls (BEMS) across Council estate Upgrade obsolete heating controls (BEMS) across Council estate. Planned End Date Forecast End Date Main Issues / Reason for Variance Tender documentation currently being prepared. Work scheduled between October 2022 and March 2023 but suspect it will carry forward into the new financial year due to necessary disruption to heating in the buildings. Mitigating Action None available at this time. Anticipated Outcome Delivery of project within budget. Anticipated Outcome Project delivered within budget.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment10 Project Life Financials 2,188 146 7% 1,651 (538) -25% Current Year Financials 1,651 146 9% 661 (990) -60% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-24 11 Project Life Financials 750 0 0% 0 (750) -100% Current Year Financials 750 0 0% 0 (750) -100% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Dec-22 30-Jun-23 Mitigating Action Planned End Date Regeneration/Local Economic Development Budget to facilitate the delivery of Regeneration throughout West Dunbartonshire, aligned to the Economic Strategy. External funding will be sought to maximise opportunities for redevelopment of these sites. Forecast End Date Main Issues / Reason for Variance LED budget is invested across our town centres and strategic sites and is used to develop and implement projects as well as providing match funding to lever in external funding. During 2022/2023 the key projects to be developed and delivered include a contribution towards Smollett Fountain public realm, development costs associated with Dumbarton Waterfront, the Arc of Attraction Strategy and in Clydebank implementation of the Development Framework Activity Centre in Clydebank will be delivered in 2023/2024. Many regeneration projects are subject to factors outwith Council control and close monitoring of the programming is required. Enabling works at Mitchell Way have been delayed as they are subject to the timescale of the developer. A contingency is included for increasing costs and new funding opportunities. None available at this time. Anticipated Outcome Improved town centres and strategic sites across West Dunbartonshire. Planned End Date Forecast End Date Main Issues / Reason for Variance Due to factors outwith the Council's control, progress couldn’t be made on a timeline that would be acceptable to funders and as a result Scottish Government will withdraw the grant offer. Mitigating Action None available at this time. Anticipated Outcome Viresco Studios and Arts Centre Viresco Studios and Arts Centre in Alexandria, aimed to encourage wider participation in the arts, creative enterprises and cultural activity in West Dunbartonshire. Repurposing and restoration of B listed former St Andrew's church in Alexandria for community arts uses.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment12 Project Life Financials 747 0 0% 747 0 0% Current Year Financials 747 0 0% 90 (657) -88% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Dec-22 30-Jun-23 13 Project Life Financials 22,100 1,896 9% 22,100 (0) 0% Current Year Financials 7,465 128 2% 765 (6,700) -90% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-25 31-Mar-25 Redevelopment of the Dumbarton Town Centre Planned End Date Forecast End Date Clydebank Can On The Canal New activities centre in Clydebank Town Centre. Mitigating Action None available at this time. Anticipated Outcome New community-run activities centre in Clydebank Town Centre. LUF Year one LUF spend includes acquisition cost of Artizan Centre, and design development for Glencairn House and Connecting Dumbarton Planned End Date Forecast End Date Main Issues / Reason for Variance There were delays to Connecting Dumbarton (due to procurement issues) and Glencairn House (design development issues) resulting in reduced projected spend for 2022/2023. A future programme for the Artizan Centre based on the Development Strategy report was reported to IRED in September 2022. Costs will continue to be monitored by the LUF Project Board. Mitigating Action None available at this time. Anticipated Outcome Main Issues / Reason for Variance Kier is appointed to design and deliver the Activities Centre at Clydebank Town Centre. Design of the project is underway and a commencement date for construction has been confirmed as April 2023. The budget will slip into 2023-2024 however some spend on design development expected in the current financial year.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment14 Project Life Financials 8,535 184 2% 8,535 (0) 0% Current Year Financials 1,715 65 4% 750 (965) -56% Project Description Project Manager Sharon Jump/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-25 31-Mar-25 15 Project Life Financials 382 388 102% 388 6 2% Current Year Financials 0 6 0% 6 6 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-21 31-Mar-21 16 Project Life Financials 750 766 102% 765 15 2% Current Year Financials 86 102 119% 101 15 18% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 31-Mar-23 Design Team have been appointed to develop feasibility options for the DRP Project, currently in stage 1 of this phase reviewing service requirements. The conclusion of the feasibility report will provide input for the options appraisal exercise. The intention would be to bring a business case to a future IRED Committee in 2023. Mitigating Action None available at this time. Anticipated Outcome New Sports Changing Facility at Duntocher New Sports Changing Facility at Duntocher Planned End Date Forecast End Date Main Issues / Reason for Variance Project completed over budget due to ground conditions on site. Final costs now charged. Project business case will be brought back to project board, IRED and Council. Depot Rationalisation Depot Rationalisation. Planned End Date Forecast End Date Main Issues / Reason for Variance Holm Park & Yoker Athletic FC Develop a new 3G pitch to act as a home venue for Clydebank FC with extensive community access. Planned End Date Forecast End Date Mitigating Action None available at this time. Anticipated Outcome New sports changing facility completed. Main Issues / Reason for Variance Project now complete. Mitigating Action None available at this time. Anticipated Outcome Project delivered on budget.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment17 Project Life Financials 2,375 87 4% 2,375 (0) 0% Current Year Financials 1,090 3 0% 28 (1,063) -97% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 31-Mar-24 18 Project Life Financials 78 0 0% 0 (78) -100% Current Year Financials 78 0 0% 0 (78) -100% Project Description Project Manager Martin Feeney Chief Officer Angela Wilson Project Lifecycle 31-Mar-23 31-Mar-23 19 Project Life Financials 45 0 0% 0 (45) -100% Current Year Financials 45 0 0% 0 (45) -100% Project Description Project Manager Martin Feeney Chief Officer Angela Wilson Project Lifecycle 31-Mar-23 31-Mar-23 New Westbridgend Community Centre New Westbridgend Community Centre Planned End Date Forecast End Date Main Issues / Reason for Variance Various delays due to Covid and other utility issues. Planning was previously delayed but now resolved. Building warrant applications submitted with a view to tender being issued December 2022. Anticipated to be onsite by April 2023. Anticipated Outcome Project delivered within budget. Elevated Platforms (Building Services) Elevated Platforms (Building Services). Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance This budget is no longer required. Mitigating Action None available at this time. Mitigating Action None available at this time. Anticipated Outcome New build community facility. Purchase of 3 Welfare Units The purchase of 3 Welfare Units as a spend-to-save proposal. Main Issues / Reason for Variance This budget is no longer required. Mitigating Action None available at this time. Anticipated Outcome Project delivered within budget.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment20 Project Life Financials 400 47 12% 400 0 0% Current Year Financials 357 3 1% 100 (257) -72% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Oct-23 31-Oct-23 21 Project Life Financials 2,712 3,793 140% 4,000 1,288 48% Current Year Financials 910 1,426 157% 1,634 724 80% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-23 Anticipated Outcome Two new allotment sites with 80 plots and community growing space. Planned End Date Forecast End Date Main Issues / Reason for Variance Two sites are being developed at Dillichip Loan Bonhill and Overburn Dumbarton. These sites will provide eighty traditional allotment plots together with community food growing facilities. It is anticipated that project works will commence in February 2023 with a completion date of October 2023. This project has successfully attracted £0.1 from Scottish Government Vacant and Derelict Land Fund. Mitigating Action None available at this time. Allotment Development To develop an allotment site. Posties Park Sports Hub - New sports hub to include gym & running track Creation of a sports hub at Posties/Marinecraft to include a new changing pavilion/Gym, new all- weather 6 lane running track, conversion of blaze sports pitch to grass, new fencing, upgrade of existing floodlights and additional car parking. This combines the budget approved by the Council in February 2015 for Community Sports Facilities at Posties Park, draw down of budget from the generic sports facilities budget line. Planned End Date Forecast End Date Main Issues / Reason for Variance Project start was delayed due to planning issues and COVID-19 restrictions. Work commenced January 2021 with a proposed completion date of March 2022 which has been extended to January 2023 due to design changes required by Planning. There is still a significant amount of work to be undertaken to complete the project and the cost of this work has been affected by Covid, Brexit and supply chain issues. Additional budget will be required to complete this project. Mitigating Action None required at this time. Anticipated Outcome New all weather running track and gymnasium.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment22 Project Life Financials 817 263 32% 817 (0) 0% Current Year Financials 553 0 0% 150 (403) -73% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Oct-23 31-Oct-23 23 Project Life Financials 217 3 1% 217 0 0% Current Year Financials 214 0 0% 0 (214) -100% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 24 Project Life Financials 400 358 90% 400 0 0% Current Year Financials 42 0 0% 0 (42) -100% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 Mitigating Action None required at this time. Bus Rapid Deployment Fund Funding has been awarded from Sustrans to assist with social distancing measures required as a result of the COVID-19 pandemic. Auld Street Clydebank - Bond Completion of roadworks associated with Auld Street housing development. Creation of a footpath to Golden Jubilee Hospital. Planned End Date Forecast End Date To complete remaining civil works required. Road construction works completed in previous years. Remaining funds are insufficient to complete footpath construction. Works on hold until such time as additional funds can be secured. Mitigating Action None available at this time. Anticipated Outcome Anticipated Outcome To improve journey times and reliability of bus services. Planned End Date Forecast End Date Main Issues / Reason for Variance Officers working with external partners to identify projects to support funding. Investigation on going however unlikely works will be able to progress this financial year. Vale of Leven Cemetery Extension Extension of existing cemetery in Vale of Leven. Planned End Date Forecast End Date Main Issues / Reason for Variance Project is now being developed for tendering, with project commencing February 2023 and completion expected by 31 October 2023. It is anticipated that £0.150m will be spent this financial year mainly on consultant costs and enabling works. Mitigating Action None available at this time. Anticipated Outcome Extension to existing cemetery providing a sustainable burial environment. Main Issues / Reason for Variance
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment25 Project Life Financials 500 11 2% 500 0 0% Current Year Financials 220 0 0% 0 (220) -100% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 26 Project Life Financials 1,000 0 0% 1,000 0 0% Current Year Financials 1,000 0 0% 0 (1,000) -100% Project Description Project Manager Kenny Lang Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 27 Project Life Financials 2,817 0 0% 2,817 0 0% Current Year Financials 2,817 0 0% 600 (2,217) -79% Project Description Project Manager Kenny Lang Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 Replacement of refuse collection vehicles. Replacement of fleet within budget. Planned End Date Forecast End Date Main Issues / Reason for Variance Vehicles are being ordered for delivery in this financial year but larger vehicles will be delayed into financial year 2023/2024. Mitigating Action None Required. Anticipated Outcome Vehicle Replacement Strategy Replacement of refuse collection vehicles. Planned End Date Forecast End Date Main Issues / Reason for Variance Larger vehicles will be delayed due to supply chain issues. Delivery timescales anticipated at 18 months. Mitigating Action None available. Anticipated Outcome Mandatory 20mph Residential communities Mandatory 20mph Residential communities. Planned End Date Forecast End Date Main Issues / Reason for Variance Project to be delivered within budget. Mitigating Action None available at this time. Anticipated Outcome Awaiting Scottish Government recommendations. Vehicle Replacement Replacement of vehicles which have reached end of programmed lifespan (7 year heavy vehicles, 10 year light vehicles).
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment28 Project Life Financials 29,450 151 1% 29,450 (0) 0% Current Year Financials 2,797 56 2% 856 (1,940) -69% Project Description Project Manager Sharon Jump/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-26 31-Mar-26 29 Project Life Financials 924 0 0% 924 0 0% Current Year Financials 154 0 0% 40 (114) -74% Project Description Project Manager Julie Slavin Chief Officer Beth Culshaw Project Lifecycle 31-Mar-23 31-Mar-23 Community Alarm upgrade To upgrade Community Alarm Planned End Date Anticipated Outcome Forecast End Date Main Issues / Reason for Variance Work is ongoing with HR colleagues in order to appoint a project manager to this post and it is anticipated that spend will progress in the final half of the financial year. Community Alarm Upgrade Mitigating Action None available at this time Delivery of the project will be on time. Anticipated Outcome Schools Estate Improvement Plan - next Phase - Faifley Campus Improvement of Schools Estate. Planned End Date Forecast End Date Main Issues / Reason for Variance The next phase of the Schools Estate Improvement Plan involves the development of a new Campus provision in the Faifley area. WDC has been successful in securing funding from the Scottish Government Learning Estate Improvement Programme. SFT confirmed the indicative funding allocation for this project at £18.416m on the 4 May 2021, this will be received as a revenue stream over the 25 years of the Scottish Government financial support (subject to the Council adhering to the funding criteria). Site Options Appraisal has taken place and Members approved the recommendation to proceed with the new Faifley Campus on the St Joseph's site at Education Committee on 9th June 2021. The design team and main contractor have been appointed and the next phase will see the design development for the new Campus taking place. The statutory consultation process was launched in September 2021 and a report was brought back to the Educational Services committee in March 2022 concluding the process. RIBA Stage 2 Design development slightly behind programme but this will not have an impact on the overall Phase 1 completion date for the project. Mitigating Action None available at this time.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment30 Project Life Financials 1,400 0 0% 1,400 0 0% Current Year Financials 280 0 0% 40 (240) -86% Project Description Project Manager Julie Slavin Chief Officer Beth Culshaw Project Lifecycle 31-Mar-23 31-Mar-23 31 Project Life Financials 27,531 27,266 99% 27,531 0 0% Current Year Financials 42 55 130% 55 13 30% Project Description Project Manager Sharon Jump/ Craig Jardine Chief Officer Beth Culshaw Project Lifecycle 31-Mar-22 31-Mar-22 32 Project Life Financials 379 42 11% 425 46 12% Current Year Financials 0 0 0% 46 46 0% Project Description Project Manager Arun Menon Chief Officer Victoria Rogers Project Lifecycle 31-Mar-30 31-Mar-30 None available at this time Anticipated Outcome Replacement of Care First Replacement of Care First Replacement of Care First Planned End Date Forecast End Date Main Issues / Reason for Variance Work continues on developments resulting in some spend in the current year. Mitigating Action None required. Anticipated Outcome Development of Workforce Management System. Development of Workforce Management System Project to develop the Workforce Management System. Planned End Date Forecast End Date Main Issues / Reason for Variance The replacement of CareFirst has been delayed because of challenges in respect of the recruitment of a Digital Business Lead to take forward the project. Work is ongoing with HR colleagues in order to consider how the recruitment challenge may be addressed. Mitigating Action Main Issues / Reason for Variance Mitigating Action The statement of final account has been signed and financial risk exposure should be reduced through efforts to dispose of the existing properties at the earliest opportunity. Anticipated Outcome Dumbarton Care Home opened 2017. Clydebank Care Home was certified complete on 9 November 2020. Replace Elderly Care Homes and Day Care Centres Design and construction of replacement elderly care homes and day care centres in Dumbarton and Clydebank areas. Planned End Date Forecast End Date Project complete with a slight overspend due to additional works required in relation to roof vents which required to be installed.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 30 0 0% 30 0 0% Current Year Financials 30 0 0% 20 (10) -33% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-23 2 Project Life Financials 50 43 86% 51 1 1% Current Year Financials 7 0 0% 8 1 10% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-23 Budget was rephased to 2022-2023 as version upgrade of the Council's cash receipting system is required beforehand and is currently underway. The Module for this has been secured and anticipated timescales for Go Live is May 2023. Anticipated Outcome Upgraded Electronic Insurance System. Planned End Date Forecast End Date 31 October 2022 Budget Details Project Life Financials Spend to Date Variance Payment Card Industry Data Security Standard (PCIDSS) Module would ensure that WDC were compliant with the current requirements of PCIDSS for card payments without the need for numerous costly workarounds Planned End Date Forecast End Date Main Issues / Reason for Variance Main Issues / Reason for Variance The various claim forms and departmental reports have been reviewed and updated and the relevant online request forms were submitted to the Digital Sub-Group to be converted to Online Achieve Forms. The various claim forms and departmental reports have now been converted to Online Achieve Forms and are in the process of being tested. Once complete, the supplier will take matters forward with their design team. An anticipated timeline for completion of the project, taking into account the various stages i.e. development, testing, going live etc. will be drawn up in conjunction with the supplier at that time. Budget spend anticipated in 2022/23. Mitigating Action None required at this time. Mitigating Action None required at this time. Anticipated Outcome Upgraded version with PCI compliant telephone payment system. Electronic Insurance System Acquisition of a claims/incident management system supported by an electronic document management system.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 3 Project Life Financials 40 5 12% 40 (0) 0% Current Year Financials 35 0 0% 35 0 0% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 30-Sep-23 30-Sep-23 4 Project Life Financials 60 6 9% 60 0 0% Current Year Financials 25 1 3% 25 0 0% Project Description Project Manager Adrian Gray Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 28-Feb-23 5 Project Life Financials 5 0 0% 5 0 0% Current Year Financials 5 0 0% 5 0 0% Project Description Project Manager Jackie Nicol Thomson Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-23 Enhancements to Cash Receipting System Main Issues / Reason for Variance Budget was rephased to 2022-2023 as this is a number of mini projects and the first part is the version upgrade which is actively progressing, currently on phase 2. After this upgrade we can move onto other enhancements which are anticipated to finish in September 2023. Mitigating Action None required at this time. Anticipated Outcome Enhancements to the cash receipting system including PCI compliant telephone payment system. To enhance the cash receipting system in the way payments are made and allocated to back office by increasing the level of security that is required for online payments made by customers Planned End Date Forecast End Date Mitigating Action None possible at this time. Anticipated Outcome Development of Agresso system later than originally anticipated but within original budget. Agresso development The purpose of this project is to carry out an upgrade of the Agresso Finance System which was last upgraded in 2015. The requirement to upgrade is to maintain a level of support available from Unit 4 who have advised that support for older versions of the system is being reduced. Planned End Date Forecast End Date Main Issues / Reason for Variance Continuing issues with the completion of required data cleansing prior to the upgrade have further delayed the start of the upgrade. Provided these difficulties can be overcome the upgrade will commence in November and aim to complete by the end of February 2023. IFRS 16 Database This is a system which will ensure that WDC has the correct level of information and adheres to correct reporting of IFRS16 - Leasing. Planned End Date Forecast End Date Main Issues / Reason for Variance The purchase of software to allow new accounting treatment of leases to be appropriately reported is on track. Full spend anticipated FY 2022/2023. Mitigating Action None required Anticipated Outcome Purchase of software for accounting for leases.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 6 Project Life Financials 1,000 0 0% 1,000 0 0% Current Year Financials 1,000 0 0% 250 (750) -75% Project Description Project Manager Gillian McNeilly Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-23 7 Project Life Financials 53 13 25% 53 0 0% Current Year Financials 33 0 0% 33 0 0% Project Description Project Manager Alan Douglas Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 8 Project Life Financials 30 0 0% 30 0 0% Current Year Financials 10 0 0% 10 0 0% Project Description Project Manager Pamela Clifford Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-23 Main Issues / Reason for Variance Solicitor Project Support for Capital Projects Solicitor costs to directly support capital projects Planned End Date Forecast End Date Cost of Living To support Council and community organisations with capital costs for cost of living initiatives. Planned End Date Forecast End Date Main Issues / Reason for Variance Working Group currently developing proposals for initiative. The budget will be spread equally over four years and £0.75m has been rephased. Mitigating Action None required Anticipated Outcome Initialive will assist with cost of living crisis Re -imagine Antonine Wall Council's capital contribution towards the multi-partner (five local authorities and Historic Environment Scotland) Rediscovering the Antonine Wall project which is also funded by the Heritage Lottery Fund. Trainee solicitor in place. Budget will be fully spent. Mitigating Action None required at this time. Anticipated Outcome Solicitor support for Capital Projects, with full budget spend anticipated. Anticipated Outcome Preservation of Historic Site. Planned End Date Forecast End Date Main Issues / Reason for Variance Council's capital contribution towards the multi-partner (five local authorities and Historic Environment Scotland) Rediscovering the Antonine Wall project will be paid by the end of the financial year. Mitigating Action None Required.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 9 Project Life Financials 83 0 0% 83 0 0% Current Year Financials 83 0 0% 83 0 0% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-23 10 Project Life Financials 20 14 69% 20 0 0% Current Year Financials 7 1 9% 7 0 0% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-23 11 Project Life Financials 85 55 64% 85 (0) 0% Current Year Financials 30 0 0% 27 (3) -10% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-23 Anticipated Outcome Physical works being carried out by 31/3/23. Planned End Date Forecast End Date Main Issues / Reason for Variance Works are integrated with the new Baths refurbishment. Received and approved initial design proposals from Vital. Waiting on final design and costings. Works to be complete by 31 March 2023 to compliment the district heating installation. Mitigating Action None available at this time. Replace existing main hall Air Handling unit at Clydebank Town Hall Replace existing main hall Air Handling unit at Clydebank Town Hall. Mitigating Action None required. Anticipated Outcome Delivery of project with full budget spend. Replace failed heating controls/valves & recommission Replace failed heating controls/valves & recommission. Planned End Date Actual End Date Main Issues / Reason for Variance Further works ordered. Expect full spend by 31 March 2023. Mitigating Action None required. Anticipated Outcome Anticipate some spend this year and the remainder to be rephased into 2023/24. Automatic Meter Readers - Water Automatic Meter Readers. Planned End Date Forecast End Date Main Issues / Reason for Variance Water meter works to be carried out in the last quarter of the year. Previous works with electricity meter supplier did not meet expectations. Await resolutions before issuing further orders.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 12 Project Life Financials 16 14 85% 16 0 0% Current Year Financials 2 0 0% 2 (0) 0% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-23 13 Project Life Financials 50 0 0% 50 0 0% Current Year Financials 50 0 0% 50 0 0% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-23 14 Project Life Financials 11,767 4,987 42% 11,782 15 0% Current Year Financials 4,209 89 2% 2,060 (2,148) -51% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 Anticipated Outcome Delivery of project within budget. Planned End Date Forecast End Date Main Issues / Reason for Variance Project integrated with Water AMR project. All works to be carried out in the last quarter of the year when the existing AMR contract requires renewal. Expect full spend. Mitigating Action None required Water Meter Downsize Water Meter Downsize. Lighting upgrades to LED in schools and Corporate buildings Upgrade lighting in schools and corporate buildings. Planned End Date Forecast End Date Main Issues / Reason for Variance Planned End Date Forecast End Date Main Issues / Reason for Variance The remaining Regeneration Fund projects are Dumbarton Waterfront Path; the contribution towards the costs of Glencairn House; Connecting Dumbarton; and the Scottish Marine Technology Park at the former Carless site. As Levelling Up Fund is programmed to be spent before Regeneration Fund for Glencairn House and Connecting Dumbarton, it is not anticipated that any Regeneration Fund will be spent on these projects during this financial year and will be carried forward. Spend against The £2.0m Clyde Mission funding for SMTP will continue during the financial year 2022/2023 before an agreement is reached on the £2.0m of Regeneration Fund investment. Dumbarton Waterfront Path will be developed according to landowner timescales, and only some spend is anticipated this year. Mitigating Action Programme management approach to delivery. Regeneration Fund Funding to implement major regeneration projects linked to community charrettes. Initial works at Gavinburn Primary School completed and work planned to start at Knoxland Primary schools. Await quotes for further works and expect full spend. Mitigating Action None available at this time. Anticipated Outcome Works complete 2022/23 Anticipated Outcome Progress towards delivery of planned projects from Economic Development Strategy and Charrette Action Plans albeit later than originally anticipated.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 15 Project Life Financials 1,166 1,085 93% 1,166 0 0% Current Year Financials 143 62 43% 143 0 0% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-23 16 Project Life Financials 1,456 780 54% 1,456 0 0% Current Year Financials 1,317 641 49% 1,112 (205) -16% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-23 17 Project Life Financials 125 99 79% 125 0 0% Current Year Financials 69 42 62% 69 0 0% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 30-Jun-23 Town Centre Fund Scottish Government funding to help improve local town centres. Planned End Date Forecast End Date Main Issues / Reason for Variance The remaining Town Centre Fund will be spent on the Smollett Fountain public realm works which will be completed by the end of the financial year. Mitigating Action None available at this time. Anticipated Outcome Regenerated Town Centres. Mitigating Action Programme involves expenditure over a number of projects led by different services. Regular reporting between services will help early identification of risk. Anticipated Outcome Place-based improvements that advance Scottish Government's priorities of 20 minute neighbourhoods and carbon zero. Place Based Investment Programme Scottish Government Funding to establish a Place-Based Investment Programme to ensure that all place based investments are shaped by the needs and aspirations of local communities. Planned End Date Forecast End Date Main Issues / Reason for Variance The budget includes a £0.641m contribution to Titan Boulevard at Queens Quay and £0.676m towards implementation of Alexandria Masterplan projects. Levelling Up Successful LUF applications that meet UK Government's over-riding objective of Levelling Up and transformational regeneration. Planned End Date Forecast End Date Main Issues / Reason for Variance This capacity funding was awarded by UK Government to assist with development of LUF bids. WDC has been awarded a grant from LUF Round 1 and the capacity funding will be used in part to produce Artizan Centre redevelopment options. The balance will be used for Roads/Transportation to develop a major transportation bid for LUF2. Mitigating Action None available at this time. Anticipated Outcome Successful LUF applications that meet UK Government's over-riding objective of Levelling Up and transformational regeneration.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 18 Project Life Financials 11,220 0 0% 11,220 0 0% Current Year Financials 3,720 0 0% 3,720 0 0% Project Description Project Manager Patricia Rowley/ Craig Jardine Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 19 Project Life Financials 34,050 2,784 8% 34,049 (1) 0% Current Year Financials 986 104 11% 986 (0) 0% Project Description Project Manager Patricia Rowley/ Craig Jardine Chief Officer Alan Douglas Project Lifecycle 31-Mar-27 31-Mar-27 20 Project Life Financials 15 4 24% 15 0 0% Current Year Financials 11 0 0% 11 0 0% Project Description Project Manager Stephen Daly Chief Officer Amanda Graham Project Lifecycle 31-Mar-23 31-Mar-23 Exxon City Deal As part of the City Deal project the WDC Exxon site at Bowling regeneration with alternative A82 route included. Planned End Date Forecast End Date Main Issues / Reason for Variance Regular updates are provided at every Council meeting and monthly Project Board meetings and to City Deal. The main issues contained within the new Council's approved Outline Business Case are still valid, which include Exxon's remediation strategy, land transfer arrangements and issues relating to adjoining owners. WDC Consultants are monitoring the remediation process to ensure compliance with specification, also Esso are independently monitoring the remediation works. Final Business Case submission is November 2022. Through the Scape framework we are working closely with Balfour Beatty to achieve a formal pre construction agreement to allow the detailed design works to commence and the full construction programme to be developed. Agreements in principle are progressing with third party land owners. Main Issues / Reason for Variance Network expansion to GJNH (Golden Jubilee National Hospital) will commence pending approval to proceed by the GJNH Board. Mitigating Action None available at this time. Anticipated Outcome Project will be delivered on budget. District Heating Network Expansion District Heating Network Expansion. Planned End Date Forecast End Date Anticipated Outcome Review of service requirements & telephony functionality will inform works to improve citizen experience. Planned End Date Forecast End Date Main Issues / Reason for Variance Improvements to Contact Centre telephony were completed as scheduled during 2021/2022. Further works have been scoped and agreed for improvement to Housing telephony, benefiting both residents and the Council. A review of the out of hours service is currently being undertaken including work to upgrade telephony. Any works will also incur professional fees for necessary scripting works. We are also exploring call recording technology across all the Contact Centre telephony. It is anticipated these projects will be completed during the financial year 2022/2023. Mitigating Action None required. Mitigating Action None required. Anticipated Outcome Delivery of the project on time and within the increased budget. Telephone System Upgrade To improve Housing Repairs telephone platform for incoming calls, providing improved Management Information.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 21 Project Life Financials 421 272 65% 421 (0) 0% Current Year Financials 91 42 46% 91 (0) 0% Project Description Project Manager David Main Chief Officer Amanda Graham Project Lifecycle 31-Mar-24 31-Mar-24 22 Project Life Financials 3,998 1,258 31% 4,011 13 0% Current Year Financials 1,673 71 4% 1,673 0 0% Project Description Project Manager Sarah Christie/Michelle Lynn Chief Officer Amanda Graham Project Lifecycle 31-Mar-23 31-Mar-23 23 Project Life Financials 1,700 75 4% 1,590 (110) -6% Current Year Financials 1,590 75 5% 1,590 0 0% Project Description Project Manager Michelle Lynn/ Sarah Christie Chief Officer Amanda Graham Project Lifecycle 31-Mar-24 31-Mar-24 Main Issues / Reason for Variance The original projected spend has been affected by internal and external delays due to the Covid 19 recovery, a reduction in the scope of the Clydebank Town Hall project, a change in the delivery date for the Clydebank Museum at Clydebank Library during the contract award stage, while the new Dalmuir Library and Gallery had to be rescheduled for approval in August 2021. Officers are now making progress to get projects back on track, projects will still be delivered in full, and a review of optimism bias will be undertaken in the projections for 2022/23. Mitigating Action None available at this time. Transformation of Infrastructure Libraries and Museums To improve performance and efficiency of Council's Libraries and Cultural Services. Planned End Date Forecast End Date Heritage Capital Fund Heritage Capital Fund. Main Issues / Reason for Variance Work is underway to progress furniture replacement at Dumbarton, Duntocher and Parkhall libraries during 2022/2023. Budget of £0.1m has been rephased to next financial year for Dalmuir library as work is currently scheduled for 2023/2024. Mitigating Action None required. Anticipated Outcome Project carried forward to align with Asset Management programme. Main Issues / Reason for Variance Project in design phase and planning application delayed due to ongoing discussions with planning service regarding fire risk strategy. Anticipate planning to be submitted by 31 December 2022. Mitigating Action None available at this time. Anticipated Outcome Re-development of Glencairn House in Dumbarton High Street to a purpose built library and museum, within budget albeit later than originally anticipated. Anticipated Outcome Project to be delivered on budget and within revised timescale. Glencairn House Re-development of Glencairn House in Dumbarton High St to a purpose built library and museum. Planned End Date Forecast End Date Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 24 Project Life Financials 40 0 0% 40 0 0% Current Year Financials 40 0 0% 40 0 0% Project Description Project Manager John Anderson Chief Officer Amanda Graham Project Lifecycle 31-Mar-23 31-Mar-23 25 Project Life Financials 1,912 695 36% 1,912 0 0% Current Year Financials 1,912 695 36% 1,912 (0) 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-23 31-Mar-23 26 Project Life Financials 350 9 3% 350 0 0% Current Year Financials 0 0 0% 0 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-24 31-Mar-24 Mitigating Action None required Anticipated Outcome New floor fitted in Alexandria Community Sports Hall. Alexandria Community Centre Sports Hall re-flooring Alexandria Community Centre Sports Hall re-flooring Planned End Date Forecast End Date Main Issues / Reason for Variance The Alexandria Community Centre Sports Hall continues to be utilised as COVID-19 vaccine centre during 2022/23 and the work will be postponed until the last quarter of the financial year. Anticipated Outcome Full budget spend anticipated. New Sports Changing Facility Dumbarton West (Old OLSP site) New Sports Changing Facility Dumbarton West (Old OLSP site) Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Works progressing. Mitigating Action None available at this time. Building Upgrades and H&S - lifecycle & reactive building upgrades Lifecycle and reactive building upgrades. Main Issues / Reason for Variance The budget for this project has been rephased to FY 2023/2024. Mitigating Action None available at this time. Anticipated Outcome To deliver new sports changing facility.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 27 Project Life Financials 150 16 11% 150 0 0% Current Year Financials 134 0 0% 134 (0) 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-21 31-Mar-23 28 Project Life Financials 150 0 0% 150 0 0% Current Year Financials 150 0 0% 150 0 0% Project Description Project Manager Michelle Lynn Chief Officer Angela Wilson Project Lifecycle 31-Mar-25 31-Mar-25 29 Project Life Financials 912 864 95% 912 0 0% Current Year Financials 80 32 40% 80 0 0% Project Description Project Manager Elaine Troup Chief Officer Peter Barry Project Lifecycle 31-Mar-23 31-Mar-23 New Sports Changing Facility at Lusset Glen in Old Kilpatrick New Sports Changing Facility at Lusset Glen in Old Kilpatrick Anticipated Outcome To deliver new sports changing facility. Planned End Date Forecast End Date Main Issues / Reason for Variance Project had been delayed due to a number of COVID-19 related issues and utilities issues. Unit is now in production but delay to site due to the utility disconnection and demolition works. Demolition works complete and waiting for a date for installation. Mitigating Action None available at this time. Changing Places Toilet Provision Changing places toilet provision in four public buildings - Balloch bus stance toilets, Concord Community Centre, Dalmuir Community Centre and Clydebank East Community Centre. Planned End Date Forecast End Date Main Issues / Reason for Variance Plans have been prepared and projects will be progressed by the end of the financial year. Mitigating Action None available at this time. Anticipated Outcome Project delivered within budget. Invest in "Your Community Initiative" Capital budget to support the roll out of Your Community, an initiative designed to achieve coordinated service delivery in response to community need. This is complimented by community capacity building, empowering WD citizens to do more for their own communities (leading to less reliance on council). Also included is the implementation of participatory budgeting to support and build capacity in communities. Planned End Date Forecast End Date Main Issues / Reason for Variance Application process is planned for later in this financial year. Mitigating Action None required at this time. Anticipated Outcome Full spend is anticipated on this year's budget.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 30 Project Life Financials 100 23 23% 100 (0) 0% Current Year Financials 17 0 0% 17 0 0% Project Description Project Manager Graham Watters Chief Officer Peter Barry Project Lifecycle 31-Mar-30 31-Mar-30 31 Project Life Financials 200 0 0% 200 0 0% Current Year Financials 50 0 0% 50 0 0% Project Description Project Manager John Kerr Chief Officer Peter Barry Project Lifecycle 31-Mar-30 31-Mar-30 32 Project Life Financials 405 7 2% 405 0 0% Current Year Financials 405 7 2% 405 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 Anticipated Outcome Development of IHMS system. Dennystoun Forge Site Improvements Dennystoun Forge Site Improvements Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Development of system progressing, with full budget spend anticipated to be incurred in 2022/23. Mitigating Action None required at this time. Integrated Housing Management System Development of IHMS system. Mitigating Action None required at this time. Anticipated Outcome Better access with parks, cemeteries and open spaces. Public non-adopted paths and roads Upgrades to drainage and lighting to enhance the lifespan of paths and roads within facilities in public parks, cemeteries and civic spaces. Planned End Date Forecast End Date Main Issues / Reason for Variance Projects are currently being developed to deliver better access in our parks, cemeteries and open spaces. Full budget spend anticipated in 2022/2023. Main Issues / Reason for Variance The Council is currently trying to secure new funding to provide new accommodation within the Dennystoun Forge site. This may require some redesign of the existing site and has resulted in proposed works to provide additional play and security measures being held until future design proposals are confirmed. Mitigating Action Officers carried out some proactive consultative work to establish the tenant priorities this will allow the work programme to be developed timeously. Anticipated Outcome It is expected the works programme will be completed during 2022/2023.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 33 Project Life Financials 1,726 1,718 100% 1,726 0 0% Current Year Financials 13 5 38% 13 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 34 Project Life Financials 50 37 73% 50 (0) 0% Current Year Financials 13 0 0% 13 (0) 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 35 Project Life Financials 220 214 97% 220 0 0% Current Year Financials 7 0 0% 7 (0) 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 03-Apr-21 31-Mar-22 Mitigating Action None required at this time. Anticipated Outcome Improvements to the environment of West Dunbartonshire. Kilmaronock Cemetery Extension Extension of existing cemetery at Kilmaronock. Environmental Improvement Fund This fund has been created to deliver environmental improvement projects for communities throughout West Dunbartonshire. Planned End Date Forecast End Date Main Issues / Reason for Variance Remaining budget rephased from 2021/2022 to progress with tree planting in 2022/2023 in line with the Councils Climate Change and Biodiversity action plans. Full budget spend anticipated. Sustainable burial environment for local residents. Planned End Date Forecast End Date Main Issues / Reason for Variance This budget will be used to develop an area of the existing Cemetery for additional burials. Project scope has now been developed and will be tendered under the minor civils framework. Budget spend anticipated in 2022/2023. Mitigating Action None required at this time. Planned End Date Actual End Date Sports Facilities Upgrades - Argyll Park - Construction of 3 All Weather Tennis Courts Project is part of wider investment in sporting facilities and is dependent on match funding from Sports Scotland. Agreement in principle to wider WDC strategic priorities. Anticipated Outcome Main Issues / Reason for Variance Project works complete. Retentions to be paid in 2022/2023. Mitigating Action None required at this time. Anticipated Outcome New all weather tennis courts.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 36 Project Life Financials 200 0 0% 200 0 0% Current Year Financials 30 0 0% 30 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 37 Project Life Financials 1,444 59 4% 1,444 (0) 0% Current Year Financials 201 0 0% 201 (0) 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 38 Project Life Financials 210 0 0% 210 0 0% Current Year Financials 10 0 0% 10 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 30-Nov-23 30-Nov-23 Mitigating Action None required at this time. Anticipated Outcome Mountain bike track Planned End Date Forecast End Date Main Issues / Reason for Variance Consultant and design team fees for resurfacing of 3G pitch at East End Park. Mitigating Action None required. Anticipated Outcome Balloch Mountain Bike Track Develop a mountain bike skills trail at Balloch Castle Country Park. Planned End Date Forecast End Date Main Issues / Reason for Variance Design fees to develop Mountain bike skills trail in Balloch country park. Application will be submitted to Sport Scotland for match funding. Project to commence April 2023 and works to be complete by November 2023. Main Issues / Reason for Variance Resurfacing of 3G pitch at East End Park. Development of play areas to improve accessibility and inclusiveness of play areas throughout West Dunbartonshire. Projects are being developed for implementation over the next five years. Mitigating Action None required at this time. Anticipated Outcome Renewal of play parks East End Park Resurfacing Resurfacing of 3G pitch at East End Park. Play Parks Grant Funding Renew and replace play park equipment Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 39 Project Life Financials 25 19 75% 25 0 0% Current Year Financials 25 19 75% 25 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 40 Project Life Financials 228 41 18% 228 0 0% Current Year Financials 228 41 18% 228 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 41 Project Life Financials 740 350 47% 350 (390) -53% Current Year Financials 390 0 0% 0 (390) -100% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Jul-22 31-Jul-22Forecast End Date Main Issues / Reason for Variance The programme is now complete and there will be no further expenditure. Main Issues / Reason for Variance Supply and install extra large litter bins as a pilot project within hotspot problem areas. Project has commenced and completion is anticipated by March 2023. Mitigating Action None required at this time. Anticipated Outcome Large bins provided for high traffic areas Mitigating Action None required at this time. Anticipated Outcome To provide people of West Dunbartonshire additional space to help adhere to social distancing guidelines. Funding received from Nature Restoration Fund to build nature resource for Faifley community has been completed and additional funding has been received and projects are currently being developed and to be delivered by March 2023. Mitigating Action None required at this time. Anticipated Outcome Nature resource for Faifley Community Large bins for high traffic areas (pilot) Supply and install extra large litter bins as a pilot project within hotspot problem areas. Planned End Date Forecast End Date Spaces for People Funding has been awarded from Sustrans to assist with social distancing measures required as a result of the COVID-19 pandemic. Planned End Date Nature Restoration Fund Nature resource for Faifley Community Planned End Date Forecast End Date Main Issues / Reason for Variance
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 42 Project Life Financials 683 6 1% 566 (117) -17% Current Year Financials 683 6 1% 566 (117) -17% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 43 Project Life Financials 203 0 0% 107 (96) -47% Current Year Financials 107 0 0% 107 (0) 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 44 Project Life Financials 200 0 0% 5 (195) -97% Current Year Financials 5 0 0% 5 0 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 Mitigating Action None required at this time. Anticipated Outcome To improve Footways in West Dunbartonshire. Additional Pavement Improvements Extra funding to accelerate pavement maintenance and improvements across West Dunbartonshire. Footways/Cycle Path Upgrades Renewal and/or enhancement of failed footpaths/cycle paths through West Dunbartonshire. Planned End Date Cycling, Walking and Safer Streets Introduction of enhanced walking routes and traffic calming schemes to introduce safer streets within West Dunbartonshire. Planned End Date Forecast End Date Forecast End Date Main Issues / Reason for Variance Projects and locations still to be decided. Main Issues / Reason for Variance To develop projects including Balloch Cycle Way (Pier Road to Mollanbowie/Boturich Road), and other projects principally around National Cycle Network 7 including Angus Street/Bonhill Bridge and Atlus Street/Cart Street, Clydebank and pedestrian dropped kerbs. Mitigating Action None required at this time. Anticipated Outcome To improve connectivity and enhanced Cycling routes within West Dunbartonshire. Anticipated Outcome To improve Footways in West Dunbartonshire. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget to be used for retention payment from last years surfacing of Dumbarton East footways. Mitigating Action None required at this time.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 45 Project Life Financials 60 55 91% 60 0 0% Current Year Financials 5 0 0% 5 0 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 46 Project Life Financials 314 215 68% 314 (0) 0% Current Year Financials 100 0 0% 100 (0) 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 47 Project Life Financials 1,257 0 0% 1,257 0 0% Current Year Financials 1,257 0 0% 1,257 0 0% Project Description Project Manager Raymond Walsh/ Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 Planned End Date Forecast End Date Main Issues / Reason for Variance Charging points to be installed at Moss O' Balloch park by the end of this financial year. Mitigating Action None required at this time. Mitigating Action None required at this time. Anticipated Outcome Traffic calming to be installed in Dumbarton East. Electrical Charging Points - Rapid Charge Funding has been awarded from Transport Scotland for the Installation of electrical charging points Turnberry Homes - traffic calming/ management at Turnberry housing development off Castle Road Funding has been received from Turnberry Homes and will be used to introduce traffic calming and traffic management measures to mitigate the impact of additional traffic accessing the housing development off Castle Road, Dumbarton. Planned End Date Forecast End Date Main Issues / Reason for Variance Consultation completed 2021/2022 and speed humps will be installed prior to 31 March 2023. Main Issues / Reason for Variance A detailed design for Gruggies Burn will be undertaken by the end of the financial year. Mitigating Action None required at this time. Anticipated Outcome Project should be complete within budget. Anticipated Outcome To provide Electric Vehicle Charging points within West Dunbartonshire. Flood Risk Management Enhancement of drainage infrastructure to ensure compliance with Flood Risk Management Act 2009. Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 48 Project Life Financials 500 0 0% 500 0 0% Current Year Financials 500 0 0% 500 0 0% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 49 Project Life Financials 149 19 13% 149 0 0% Current Year Financials 149 19 13% 149 0 0% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 50 Project Life Financials 800 181 23% 800 0 0% Current Year Financials 620 0 0% 620 0 0% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 Infrastructure - Flooding Essential renewal of failed drainage assets to minimise flood risk within West Dunbartonshire. Planned End Date Forecast End Date Main Issues / Reason for Variance Small value projects to tackle flooding events in various areas. Main Issues / Reason for Variance Plans are under consideration by officers and will be submitted to Elected Members for approval. Mitigating Action None required at this time. Anticipated Outcome Projects should be complete within budget. Flood Prevention Various flood prevention projects. Planned End Date Forecast End Date Anticipated Outcome Project should be completed within budget. Planned End Date Forecast End Date Main Issues / Reason for Variance Awaiting outcome of Scottish Government & SEPA deliberations, however officers are hopeful full budget spend can be incurred by the end of the financial year. Mitigating Action None required at this time. Mitigating Action None required at this time. Anticipated Outcome Intention is to complete works within budget. River Leven Flood Prevention Scheme River Leven Flood Prevention Scheme.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 51 Project Life Financials 1,627 12 1% 1,075 (552) -34% Current Year Financials 1,627 12 1% 1,075 (552) -34% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 52 Project Life Financials 3,444 275 8% 3,444 0 0% Current Year Financials 3,444 275 8% 3,444 (0) 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 53 Project Life Financials 12 11 91% 12 0 0% Current Year Financials 12 11 91% 12 (0) 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 Strathclyde Partnership for Transport - Bus, cycling and walking infrastructure improvements & Park and Rides Strathclyde Partnership for Transport - Bus, cycling and walking infrastructure improvements. Planned End Date Forecast End Date Infrastructure - Roads Infrastructure - Roads. Main Issues / Reason for Variance Work will be undertaken during this financial year for A8014 Kilbowie Road, Balloch Station Park and Ride and Bus Infrastructure Improvements. A814 Congestion measures contractor arrived on site mid-August. Works are progressing well and completion expected by the end of February 2023. The budget for Balloch Station will be used for consultancy works and planning application fees. Mitigating Action None required at this time. Anticipated Outcome Improve accessibility to Public Transport and improve journey time reliability. Main Issues / Reason for Variance Budget will be used for any service work carried out by Scottish Power before or after column replacement works. Mitigating Action None available at this time. Anticipated Outcome Intention is to complete works within budget. Anticipated Outcome Intention is to complete various surfacing works by the end of March 2023. Street lighting and associated electrical infrastructure WDC is responsible for the maintenance of 18,000 street lighting columns and associated illuminated signs and bollards. This budget is required for this infrastructure. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Roads Operations are progressing an extensive surfacing program and have a number of schemes to be completed by the end of the financial year. Mitigating Action None required at this time.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 54 Project Life Financials 97 35 36% 97 (0) 0% Current Year Financials 55 0 0% 55 (0) 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 55 Project Life Financials 15,053 421 3% 15,053 (0) 0% Current Year Financials 1,524 0 0% 1,524 0 0% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 56 Project Life Financials 2,325 1,007 43% 2,325 0 0% Current Year Financials 693 0 0% 693 (0) 0% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-26 31-Mar-26 Planned End Date Forecast End Date Main Issues / Reason for Variance Budget to be used for a detailed design for Gruggies Burn. Mitigating Action None available at this time. Mitigating Action None available at this time. Anticipated Outcome Intention is to complete works within budget. Gruggies Burn Flood Prevention Commission of Gruggies Flood Prevention Scheme. Depot Improvement Works Improvement of WDC Roads Depot. Planned End Date Forecast End Date Main Issues / Reason for Variance This budget will be utilised for depot rationalisation works during the financial year. Main Issues / Reason for Variance Plans have been developed for carriageway widening and footway and cycleway construction between Strathleven and Lions Gate. There are ongoing discussions with Aggreko and other land owners in regards to access and land acquisition with construction commencing during 2022/2023. Mitigating Action None required at this time. Anticipated Outcome To provide an improved A813. Anticipated Outcome Project should be completed within budget. A813 Road Improvement Phase 1 A813 Road Improvement Phase 1. Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 57 Project Life Financials 2,325 0 0% 2,325 0 0% Current Year Financials 0 0 0% 0 0 0% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-26 31-Mar-26 58 Project Life Financials 4,300 3,915 91% 4,300 (0) 0% Current Year Financials 498 113 23% 498 (0) 0% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 59 Project Life Financials 3,930 3,846 98% 3,846 (84) -2% Current Year Financials 84 0 0% 0 (84) -100% Project Description Project Manager Cameron Muir Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-May-21 60 Project Life Financials 1,039 651 63% 1,039 (0) 0% Current Year Financials 117 8 7% 117 (0) 0% Project Description Project Manager Cameron Muir Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 A813 Road Improvement Phase 2 A813 Road Improvement Phase 2. Planned End Date Forecast End Date Main Issues / Reason for Variance These works are not due to commence until Phase 1 has been completed. Anticipated Outcome Project should be completed within budget enhancing the A814 through Clydebank. A811 Lomond Bridge Upgrade of Lomond Bridge. Planned End Date Actual End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Works substantially complete. Additional works as a compensation event started on Wallace street in July 2022. Mitigating Action None required at this time. Mitigating Action None required at this time. Anticipated Outcome To provide an improved A813. Clydebank Charrette, A814 Clydebank Charrette, A814 Main Issues / Reason for Variance Works to Lomond Bridge were completed May 2021. No further costs expected. Mitigating Action None required. Anticipated Outcome To provide an improved Lomond Bridge. Protective overcoating to 4 over bridges River Leven To overcoat 4 bridges over River Leven. Planned End Date Forecast End Date Main Issues / Reason for Variance Works to Renton footbridge are now complete and work will commence on the other bridges. Mitigating Action None available at this time. Anticipated Outcome To upgrade bridges within West Dunbartonshire.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 61 Project Life Financials 80 0 0% 80 0 0% Current Year Financials 40 0 0% 40 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 62 Project Life Financials 350 0 0% 350 0 0% Current Year Financials 350 0 0% 350 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 63 Project Life Financials 300 0 0% 300 0 0% Current Year Financials 300 0 0% 300 0 0% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 These will be included in LUF2 and we await Scottish Government decision on application. Mitigating Action None required. Anticipated Outcome To upgrade traffic signals. Mitigating Action None required. Anticipated Outcome Resurface footways. Footway Resurfacing (RAMP) Footway resurfacing Planned End Date Forecast End Date Main Issues / Reason for Variance Projects and locations to be decided. Roads Plant Purchase of Roads plant and equipment. Planned End Date Forecast End Date Main Issues / Reason for Variance New Plant to be purchased Mitigating Action None required. Anticipated Outcome To purchase equipment. Traffic Signal Upgrades Upgrade Traffic Signals Planned End Date Forecast End Date Main Issues / Reason for Variance
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 64 Project Life Financials 1,000 0 0% 1,000 0 0% Current Year Financials 1,000 0 0% 1,000 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 65 Project Life Financials 100 0 0% 100 0 0% Current Year Financials 100 0 0% 100 0 0% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 66 Project Life Financials 1,000 0 0% 1,000 0 0% Current Year Financials 1,000 0 0% 1,000 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 Anticipated Outcome Renewal of street signage. Pavement improvements Various pavement improvement projects. Planned End Date Forecast End Date Main Issues / Reason for Variance Projects and locations to be decided. Mitigating Action None required. Anticipated Outcome Improvement to pavements. Various road improvement projects Planned End Date Forecast End Date Main Issues / Reason for Variance Projects and locations to be decided. Mitigating Action None required. Anticipated Outcome Improvements to roads Street sign renewal Renewal of street signs Planned End Date Forecast End Date Main Issues / Reason for Variance Surveys being undertaken to collate lists of locations and procurement of a contractor. Mitigating Action None required. Roads improvements
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 67 Project Life Financials 30 0 0% 30 0 0% Current Year Financials 30 0 0% 30 0 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 68 Project Life Financials 400 0 0% 400 0 0% Current Year Financials 400 0 0% 400 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 69 Project Life Financials 1,980 0 0% 1,980 0 0% Current Year Financials 180 0 0% 45 (135) -75% Project Description Project Manager Kenny Lang Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 70 Project Life Financials 160 71 44% 160 0 0% Current Year Financials 80 71 88% 80 0 0% Project Description Project Manager Kenny Lang Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23Planned End Date Forecast End Date Main Issues / Reason for Variance Compactors have now been delivered. Mitigating Action None Required. Mitigating Action None Required. Anticipated Outcome Project delivered within budget. Replacement of compactors at Dalmoak civic amenity site The purchase of 2 compactors for the Council civic amenity site at Dalmoak. Waste Transfer Station The design, development and construction of a recycling and bulk waste transfer facility that will ensure all recycling material can be sorted and disposed off appropriately to ensure compliance with landfill ban in 2025. Anticipated Outcome Project delivered within budget. Water Safety To develop Water Safety Policy & enhance water safety equipment in WDC Planned End Date Forecast End Date Main Issues / Reason for Variance Expenditure on water safety equipment will be made as required throughout the year. Mitigating Action None required Anticipated Outcome Water safety equipment as required. Planned End Date Forecast End Date Main Issues / Reason for Variance Consultant project nearing completion and spend will be made thereafter. Main Issues / Reason for Variance Delivery delayed by the supplier. Full budget spend expected before the end of the financial year. Mitigating Action None available at this time. Anticipated Outcome Project delivered within budget. Purchase of gritters Purchase of gritters. Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 71 Project Life Financials 1,110 232 21% 1,110 (0) 0% Current Year Financials 441 43 10% 441 0 0% Project Description Project Manager David Jones/ Julie McGrogan Chief Officer Laura Mason Project Lifecycle 31-Mar-29 31-Mar-29 72 Project Life Financials 376 335 89% 376 (0) 0% Current Year Financials 41 0 0% 41 0 0% Project Description Project Manager David Jones/ Julie McGrogan Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-23 73 Project Life Financials 20,241 15,299 76% 20,241 0 0% Current Year Financials 1,005 482 48% 1,005 0 0% Project Description Project Manager Sharon Jump/ Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-24 31-Mar-24 Purchase of AV Equipment for Education. AV Equipment - Education Purchase of AV Equipment for Education. Planned End Date Digital Inclusion Increase the ratio of chrome book devices for most disadvantaged children and families and support for families with remote access. Planned End Date Forecast End Date Main Issues / Reason for Variance Additional devices have been ordered to increase the ratio of devices to pupils as part of a commitment towards a 1:1 device ratio. The project is on track to be fully spent in 2022/2023. Main Issues / Reason for Variance Although there is re-profiling of budget caused mainly by the academic year starting several months after the financial year the project is still on track to be completed by the planned end date. Mitigating Action None available at this time. Anticipated Outcome Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Renton Campus: The overall construction is programmed to complete by 25 July 2022. (Previously April 2022 but re-programmed due to 13 week COVID-19 site closure). Phase 1 of the project was handed over on Monday 18 October 2021, with pupils returning to the new school campus on Wednesday 20 October 2021. Phase 2 on schedule to be handed over 25th July 2022. There is an acceleration of spend due to part retention being paid 2022/2023. St Mary's: anticipated commencement of MUGA is September 2022 which means new build kitchen will slip to June 2023. Pitch onsite September and dining hall will be July 2023 as cannot be onsite at the same time as pitch works. Additional ASN Provision: temporary accommodation for Choices will be in place by September and plans for rebuild extension ongoing. Additional scoping in respect of vacant space at Choices and former Riverside ELC ongoing. Skills School: scoping ongoing. Balloch Campus, Lomond Base, artificial grass installation is complete. Mitigating Action None required Mitigating Action None required at this time. Anticipated Outcome Increase the Chromebook ratio for most disadvantaged children. Schools Estate Improvement Plan Improvement of Schools Estate. Anticipated Outcome Project delivered within budget and to the revised programme, following COVID-19.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 74 Project Life Financials 694 251 36% 694 0 0% Current Year Financials 504 62 12% 504 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-24 31-Mar-24 75 Project Life Financials 750 638 85% 750 0 0% Current Year Financials 113 1 1% 113 (0) 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-23 76 Project Life Financials 5,508 5,505 100% 5,508 (0) 0% Current Year Financials 3 0 0% 3 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-22 30-Apr-22 Bringing together Central Support Services which will include relocation of Choices Programme. Free School Meals Provision of Capital Funding from Scottish Government to implement free school meal initiative. Planned End Date Forecast End Date Main Issues / Reason for Variance Project is complete other than snagging works which can only be completed when school is closed however project end date is still on target. Additional budget required in relation to electrical phasing which was unknown at the time of project inception. Additional funding granted for Free School Meals Expansion. Mitigating Action None available at this time. Anticipated Outcome Project delivered within amended timescales. Choices Programme - to assist young people who require additional support Main Issues / Reason for Variance Project complete and await final charges. Mitigating Action None required. Anticipated Outcome Project delivered on time and within budget Anticipated Outcome Project delivered on budget. Schools Estate Refurbishment Plan Completion of condition surveys has been carried out to identify works required to bring various schools from Condition C to Condition B. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance A new contractor has been appointed and looking at the programme of works. Mitigating Action None available at this time.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 77 Project Life Financials 8,748 7,990 91% 8,748 (0) 0% Current Year Financials 795 37 5% 795 (0) 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-23 78 Project Life Financials 1,150 1,144 100% 1,150 (0) 0% Current Year Financials 26 20 78% 26 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 30-Apr-22 79 Project Life Financials 1,053 512 49% 1,053 0 0% Current Year Financials 1,053 512 49% 969 (84) -8% Project Description Project Manager Julie Slavin Chief Officer Beth Culshaw Project Lifecycle 31-Mar-23 31-Mar-23 Main Issues / Reason for Variance Provision of aids and adaptations to clients as required. Mitigating Action None available at this time Anticipated Outcome Provision of adaptations and equipment to HSCP clients as anticipated. Anticipated Outcome To create new community facilities with additional space for early years provisions. Aids & Adaptations - Special Needs Adaptations & Equipment Reactive budget to provide adaptations and equipment for HSCP clients. Planned End Date Forecast End Date Anticipated Outcome Dalmonach CE Centre To create new community facilities with additional space for early years provisions. Early Years Early Learning and Childcare Funding Early learning and childcare funding awarded to West Dunbartonshire Council to facilitate the expansion in entitlement to funded ELCC to 1140 hours from August 2020. Planned End Date Forecast End Date Main Issues / Reason for Variance Works progressing and budget spend anticipated in 2022/2023. Planned End Date Forecast End Date Main Issues / Reason for Variance Project complete and final account to be agreed. Mitigating Action None required. Mitigating Action None required at this time. The project will be completed to deliver the requirements of the Early Years expansion plans.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 80 Project Life Financials 73 51 70% 73 0 0% Current Year Financials 73 51 70% 73 0 0% Project Description Project Manager Julie Slavin Chief Officer Beth Culshaw Project Lifecycle 31-Mar-23 31-Mar-23 81 Project Life Financials 1,422 647 46% 1,422 0 0% Current Year Financials 1,422 647 46% 900 (522) -37% Project Description Project Manager Patricia Kerr Chief Officer Victoria Rogers Project Lifecycle 31-Mar-23 31-Mar-23 82 Project Life Financials 60 50 83% 60 0 0% Current Year Financials 17 7 40% 17 0 0% Project Description Project Manager Patricia Kerr Chief Officer Victoria Rogers Project Lifecycle 31-Oct-22 31-Oct-22 None available at this time Anticipated Outcome Renovation of Unit 11 Levenside Business Court Main Issues / Reason for Variance The construction of an office and storage refit with a mezzanine floor within an existing workshop unit which will include associated finishes works and electrical installations. The multi-purpose new office space will accommodate two members of staff with an office base and allow space to set up a training facility indoors. Project expected to be completed by 31 March 2023. Mitigating Action Anticipated Outcome Most of the capital allocated to HSCP (approx £500k) will be used to review/replace the current case management systems and will be rephased in line with the project plan. Supply chain delays may continue to impact delivery and spend. Planned End Date Forecast End Date Main Issues / Reason for Variance MOB replacements continues but many on hold due to dependency on ITune module of 365. Model change from HP assessed and updating Webuy catalogue in progress. Assessing the next batch of Chromebook requirements is continuing with Education. Mitigating Action Continue to escalate and meet framework suppliers to confirm delivery lead times. Investigate other procurement routes as well as adjust the project scope to replace where stock allows. ICT Modernisation This budget is to facilitate ICT infrastructure and modernise working practices. Mitigating Action None available at this time. Anticipated Outcome Technical aspect of the project is complete and WDC assisting with user testing. Delayed but on budget. Internet of Things Asset Tracking Asset Tracking. Planned End Date Forecast End Date Main Issues / Reason for Variance Technical aspect of the project is complete and WDC are assisting with user testing. Delayed but on budget. Criminal Justice Adaptations Renovation of Unit 11 Levenside Business Court. Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Variance 83 Project Life Financials 1,297 394 30% 1,297 0 0% Current Year Financials 1,297 394 30% 800 (497) -38% Project Description Project Manager Brian Miller/ Patricia Kerr Chief Officer Victoria Rogers Project Lifecycle 31-Mar-23 31-Mar-23 84 Project Life Financials 450 237 53% 450 0 0% Current Year Financials 173 59 34% 150 (23) -13% Project Description Project Manager Dorota Piotrowicz/ Patricia Kerr Chief Officer Victoria Rogers Project Lifecycle 30-Sep-23 30-Sep-23 85 Project Life Financials 3,502 72 2% 3,502 0 0% Current Year Financials 3,502 72 2% 3,502 0 0% Project Description Project Manager N/A Chief Officer N/A Project Lifecycle 31-Mar-23 31-Mar-23 ICT Security & DR The project is for the enhancement of security systems, server replacement and the update of corporate applications to ensure compliance with 15/16 PSN requirements, to enhance the disaster recovery capabilities of WDC. Main Issues / Reason for Variance Project spend relates to internal and external resources to implement new systems, processes and user training skills. Mailbox migration aspect of the project delayed until cloud backup is implemented (procurement complete and implementation planning in progress). Implementation of device management functionality in 365 is live for corporate devices but full rollout is linked to mailbox migrations. Information governance work stream in progress. Project resourcing issues continue due to competing demands and competitive environment for recruitment. Mitigating Action Continue to monitor the various work streams to accelerate aspects of the project where possible if suppliers can provide resource. Continue to assess where a) internal skills have developed, b) external resource is needed for introducing new functionality in the future to inform future bidding cycles and c) temporary recruitment/secondment is required. Anticipated Outcome Anticipated Outcome Anticipate two thirds of the budget being spent this financial year due to supply chain issues. Additionally, some works are planned for the last quarter of the year for Public Sector Network (PSN) annual compliance submission. 365 Implementation Project services to delivery Microsoft 365 Implementation including 3rd party supplier, training, technical consultancy etc. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Storage Area Network (SAN) installation ongoing. Switch replacement completed. Server replacement at scoping stage. Wifi access equipment scoping for end of life items. Scoping for secondary storage (data domains) underway. Indications are that global supply chain issues will impact Wifi and storage lead times. Mitigating Action Monitor supply chain issues. Continue tendering processes and implementation stages for each project. None required. Anticipated Outcome Direct project support costs allocated as appropriate. Direct Project Support Business support cost such as reallocation of architects and project support at year end. Planned End Date Forecast End Date Main Issues / Reason for Variance Salary Capitalisation in 2022/2023. Mitigating Action Majority of budget spent but delayed.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 9 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF RESOURCES PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials (141) (99) 70% (419) (278) 197% Current Year Financials (790) 0 0% (790) 0 0% Project Description Project Lifecycle 31-Mar-22 31-Mar-22 2 Project Life Financials (75,127) (32,392) 43% (76,371) (1,244) 2% Current Year Financials (5,574) (3,536) 63% (5,574) 0 0% Project Description Project Lifecycle 31-Mar-30 31-Mar-30 3 Project Life Financials (35,184) (4,705) 13% (35,184) 0 0% Current Year Financials (959) (126) 13% (959) 0 0% Project Description Project Lifecycle 31-Mar-26 31-Mar-26 4 Project Life Financials (13,786) (5,396) 39% (16,286) (2,500) 18% Current Year Financials (6,823) (1,657) 24% (7,804) (981) 14% Project Description Project Lifecycle 31-Mar-22 31-Mar-22 31 October 2022 Budget Details Project Life Financials Application of resources is dependent on capital project progressing in year as planned. Spend to Date Forecast Variance Resources Carried Forward These are resources that have been received in previous years relating to Turnberry Homes, Town Centre Fund Grant, Digital Inclusion, Clydebank Can on the Canal, Internet of Things Asset Tracking and Auld Street Bond. Planned End Date Forecast End Date Main Issues / Reason for Variance Planned End Date Forecast End Date Mitigating Action None required at this time. Anticipated Outcome Application of resources held on balance sheet as at 31 March 2022 as appropriate. General Services Capital Grant This is a general grant received from the Scottish Government in relation to General Services capital spend Application of resources is dependent on capital project progressing in year as planned. Main Issues / Reason for Variance General services capital grant is anticipated to be received as forecast. Mitigating Action None required at this time Anticipated Outcome General services capital grant is anticipated to be received as forecast. Ring Fenced Government Grant Funding This is ring fenced grant funding which is primarily anticipated to be received from the Scottish Government and relates to Cycling, Walking, Safer Streets, Regeneration Placed Based Investment Programme, Early Years, Gruggies Burn Flood works, Early Years funding, City Deal and Town Centre Fund. Planned End Date Forecast End Date Main Issues / Reason for Variance None required. Mitigating Action Mitigating actions are detailed within the appropriate status updates. Anticipated Outcome Application of resources as appropriate. Match Funding / Other Grants and Contributions Match Funding / Other Grants and Contributions Planned End Date Forecast End Date Main Issues / Reason for Variance Application of resources is dependent on capital project progressing in year as planned. Mitigating Action Anticipated Outcome Match funding received.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 9 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF RESOURCES PERIOD END DATE PERIOD 7 Budget Forecast Spend £000 £000 % £000 £000 % 31 October 2022 Budget Details Project Life Financials Spend to Date Forecast Variance Resources Carried Forward5 Project Life Financials (25,429) (77) 0% (26,506) (1,077) 4% Current Year Financials 0 0 #DIV/0! 0 0 #DIV/0! Project Description Project Lifecycle 31-Mar-26 31-Mar-26 6 Project Life Financials (124,731) (52,764) 42% (118,068) 6,663 -5% Current Year Financials (53,938) (1,507) 3% (29,663) 24,275 -45% Project Description Project Lifecycle 31-Mar-26 31-Mar-26 7 Project Life Financials (73) 0 0% (73) 0 0% Current Year Financials (73) 0 0% (73) 0 0% Project Description Project Lifecycle 31-Mar-22 31-Mar-22 Capital receipts received. Capital Receipts These are capital receipts that are anticipated from sales of land and buildings both as part of the normal disposal programme and also as part of the business case investment in office rationalisation, new school building and new care home development Planned End Date Forecast End Date Main Issues / Reason for Variance Receipts budgets are based on assumptions in relation to the sale of various sites. Not all sales will be realised this financial year. The main ones being OLSP, St James retail park, Dalreoch Care Home. Queen's Quay, Levenbank Terrace, Heather Avenue, Crosslet House. As agreed at Council receipts received are used firstly to pay for principle and premiums. Mitigating Action While market conditions are out with officers control all potential receipts will be explored. Anticipated Outcome This is capital spend which is funded by revenue budgets Prudential Borrowing Prudential borrowing is long term borrowing from financial institutions that has been approved for the purposes of funding capital expenditure Planned End Date Forecast End Date Main Issues / Reason for Variance Prudential borrowing is impacted by programme delivery therefore mitigating action is detailed in the red and amber analysis. Mitigating Action None available at this time. Anticipated Outcome While prudential borrowing requirement is likely to be less than budgeted in the current financial year this is anticipated to catch up over the programme life. CFCR Anticipated Outcome CFCR applied to relevant capital project. Planned End Date Forecast End Date Main Issues / Reason for Variance Renovation of Unit 11 Levenside Business Court Mitigating Action None required at this time.