Item 15 - Appendices 3 to 7
West Dunbartonshire Council · 31 August 2022
Back to West Dunbartonshire Council — 31 August 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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APPENDIX 3 WEST DUNBARTONSHIRE COUNCIL HRA CAPITAL PROGRAMME OVERALL PROGRAMME SUMMARY MONTH END DATE PERIOD 4 Spend to Date Spend to Date £000 £000 Red 0 0.0% 0 0.0% 0 0.0% 0 0.0% Amber 2 7.7% 1,679 31.9% 2 7.7% 1,668 31.7% Green 24 92.3% 3,577 68.1% 24 92.3% 3,587 68.3% 26 100% 5,256 100% 26 100% 5,256 100% Budget Spend to Date Forecast Spend Forecast Variance Budget Spend to Date Forecast Spend Forecast Variance Slippage Over/ (Under) £000 £000 £000 £000 £000 £000 £000 £000 £000 £000 0 0 0 0 0 0 0 0 0 0 115,267 1,679 115,767 500 41,645 1,668 42,145 500 0 500 100,816 3,577 100,636 (181) 23,922 3,587 23,742 (181) 0 (181) 216,084 5,256 216,403 319 65,567 5,256 65,887 319 0 319 216,084 5,256 216,403 (319) 65,567 5,256 65,887 (319) 0 0 0 0 0 0 0 0 TOTAL RESOURCES NET EXPENDITURE Projects are forecast to be overspent and/or significant delay to completion Amber Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time TOTAL EXPENDITURE The in-year adverse variance reflects the 20/21 Scottish Government grant in relation to future developments which cannot be drawndown prior to spend (£0.850m). This is offset by £0.511m additional Scottish Government Grant income which is generated off of the Buy Back Scheme and can be used to support the Affordable Housing Supply Programme. Overall, there is a favourable project life variance of £0.702m which relates to an additional £1.308m grant income as successfully negotiated by Officers in relation to the increased grant per unit at Aitkenbar and Haldane and the additional grant generated from the buyback scheme within the current year and previous financial years. However, this is offset by an under recovery in grant of £0.606m which reflects changes to the actual number of units compared to budget at individual sites and the change in funding composition at St Andrews whereby the grant was originally budgeted higher based on a partnership with another registered social landlord. However, disc Project Status Analysis Project Life Financials Current Year Financials Red Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time 31 July 2022 Project Status Analysis Project Life Status Analysis Current Year Project Status Analysis Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Red Projects are forecast to be overspent and/or experience material delay to completion Amber Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 HRA CAPITAL PROGRAMME ANALYSIS OF AMBER PROJECTS MONTH END DATE PERIOD 4 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 8,384 660 8% 8,884 500 6% Current Year Financials 2,000 660 33% 2,500 500 25% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 2 Project Life Financials 106,883 1,019 1% 106,883 0 0% Current Year Financials 39,645 1,008 3% 39,645 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 TOTAL OF AMBER PROJECTS Project Life Financials 115,267 1,679 1% 115,767 500 0% Current Year Financials 41,645 1,668 4% 42,145 500 1% 31 July 2022 Budget Details Project Life Financials Spend to Date Variance Void house strategy programme Spend on Void Properties to bring them up to letting standard Planned End Date Forecast End Date Main Issues / Reason for Variance Void works to continue into 22/23 to bring void properties up to a lettable standard. The high number of voids has led to a higher than expected demand for this budget, resulting in a projected overspend in 22/23. Mitigating Action None available at this time Anticipated Outcome Void properties to be brought up to lettable standard Planned End Date Forecast End Date Main Issues / Reason for Variance Progress will continue to be monitored as the year progresses. The project has been moved into amber due to issues around the Clydebank East site. Following additional and more detailed site investigations it now appears likely that there will be significant additional costs to deliver the ground remediation strategy. These additional costs place the development at risk due to affordability issues. It is expected full information to make an assessment will be available in early September and an update will be given to the Housing and Communities Committee when this has been achieved . Site specific updates as follows:- Clydebank East - 88 units to be completed on the site. Estimated Start Date October 2022 and estimated completion October 2024. Full planning received and Officers are working through the planning conditions site with start date anticipated October 2022, subject to costs which will be received August 2022. Queens Quay Site B - 29 units to completed on the site with site completion expected August 2022. Rental income forecast from end of September 2022. Affordable Supply Programme Affordable Housing Supply Programme Bonhill Gap Site - 32 units to be completed on site. Estimated start date April 2023 and estimated completion October 2024. The project is currently at design stage. Mitigating Action None required at this time Anticipated Outcome Project to complete and meet revised spend targets Queens Quay Site C - 20 units to be completed on site. Estimated start date March 2023 and estimated completion March 2024. Pappert - 27 units to be completed on site. Estimated completion early 2023. Officers currently working on the design and build contract. Bank Street - 20 units to be completed on the site. Estimated start date July 2023, estimated completion July 2024. Project is currently at feasibility stage. Clydebank Health Centre - Units on site to be confirmed. Acquisition to be agreed with NHS on agreement of purchase cost. Willox Park Phase1 - 17 units to be completed on site. Estimated start date March 2023 and estimated completion March. 17/18 units demolition complete, and site investigation under way. Officers ready to submit to for full planning. Mount Pleasant - 25 units to be completed on site. Estimated start date March 2023 with estimated completion March 2024. Demolition of current site to go to the August 2022 tendering committee.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 4 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 2,487 0 0% 2,487 0 0% Current Year Financials 474 0 0% 474 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 2 Project Life Financials 2,266 0 0% 2,266 0 0% Current Year Financials 431 0 0% 431 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 3 Project Life Financials 1,557 0 0% 1,557 0 0% Current Year Financials 664 0 0% 664 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 4 Project Life Financials 271 0 0% 271 0 0% Current Year Financials 185 0 0% 185 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 Anticipated Outcome Full budget spend Planned End Date Forecast End Date Main Issues / Reason for Variance No issues. Development of QL system to carry on through 22/23. Mitigating Action None required Mitigating Action None required Anticipated Outcome Full budget spend QL Development This budget relates to the costs associated with the development of the Integrated Housing Management System Better Homes Priority Budget Priority projects as prioritised by the Better Homes Group Planned End Date Forecast End Date Main Issues / Reason for Variance A number of priority initiatives, supported by the Better Homes Project Board, are being investigated and are envisaged to have a positive impact on the current council housing stock and budget, with works expected to progress in 22/23. Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Anticipated Outcome Full budget spend None required Anticipated Outcome Full budget spend Capitalised minor works Gypsy/ Traveller Site improvements Planned End Date Forecast End Date Adaptations to Housing for Special Needs Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action 31 July 2022 Budget Details Project Life Financials Spend to Date Variance Special needs adaptations
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 4 Budget Forecast Spend £000 £000 % £000 £000 % 31 July 2022 Budget Details Project Life Financials Spend to Date Variance 5 Project Life Financials 170 0 0% 170 0 0% Current Year Financials 40 0 0% 40 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 6 Project Life Financials 17 0 0% 17 0 0% Current Year Financials 17 0 0% 17 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 7 Project Life Financials 192 0 0% 192 0 0% Current Year Financials 192 0 0% 192 0 0% Project Description Project Lifecycle 31-Mar-23 31-Mar-23 Anticipated Outcome Full budget spend Planned End Date Forecast End Date Main Issues / Reason for Variance Awaiting receipt of the airport scheme outline from Glasgow Airport before works can planned. Project expected to make progression in 22/23. Mitigating Action None required Mitigating Action None required Anticipated Outcome Full budget spend Airport Noise Noise Insulation Project Community Safety Projects Community Safety Projects Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Anticipated Outcome Full budget spend Gypsy Travellers Site Gypsy/ Traveller Site improvements Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 4 Budget Forecast Spend £000 £000 % £000 £000 % 31 July 2022 Budget Details Project Life Financials Spend to Date Variance 8 Project Life Financials 19,841 0 0% 19,841 0 0% Current Year Financials 4,455 0 0% 4,455 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 9 Project Life Financials 17,607 1,654 9% 17,607 0 0% Current Year Financials 4,955 1,654 33% 4,955 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 10 Project Life Financials 10,963 109 1% 10,963 0 0% Current Year Financials 2,500 109 4% 2,500 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 11 Project Life Financials 257 0 0% 257 0 0% Current Year Financials 75 0 0% 75 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Anticipated Outcome Full budget spend Anticipated Outcome Full budget spend External stores/garages/bin stores/drainage component renewals This budget is to focus on external stores/garages/bin stores etc. component renewals as identified and recommended from the housing stock condition survey. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Project is anticipated to meet revised targets. Additional external support will be available from August to assist with window installs. Mitigating Action None required at this time Mitigating Action None required Anticipated Outcome Full budget spend Doors/window component renewals Doors/Windows Component Renewals Roof Coverings Building external component renewals, roofs/chimneys/flashings/fascias/gutters/svp Planned End Date Forecast End Date Main Issues / Reason for Variance Currently behind monthly targets, however tentatively anticipated to meet full spend and targets. Current tiled roof progress is behind cumulative monthly targets but overall output is anticipated to increase with the new metal and flat roof framework contract coming on board contributing to a wider range of roof types being completed. Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Current progress is slightly behind cumulative monthly targets, work is progressing and additional resources will be coming on board shortly with new framework contractor. Mitigating Action None required Anticipated Outcome Full budget spend Targeted SHQS /EESSH compliance works This budget is to focus on work required to maintain the SHQS compliance and energy efficiency with WDC housing stock. Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 4 Budget Forecast Spend £000 £000 % £000 £000 % 31 July 2022 Budget Details Project Life Financials Spend to Date Variance 12 Project Life Financials 273 35 13% 273 0 0% Current Year Financials 91 35 39% 91 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 13 Project Life Financials 566 65 11% 566 0 0% Current Year Financials 108 65 60% 108 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 14 Project Life Financials 5,092 295 6% 5,092 0 0% Current Year Financials 969 295 30% 969 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 Main Issues / Reason for Variance Anticipated to meet full spend and targets and possibly overspend. This budget has overspent in recent years as demand has exceeded expectations. Current progress continues this trend however an industry wide shortage in microchips is likely to hinder availability of boilers and in turn will impact on spend. Due to the nature of this project (ensuring heating and hot water availability) there is no option for a conscious reduction of installs. Mitigating Action None available Anticipated Outcome Full budget spend, possible overspend. Anticipated Outcome Full budget spend Heating improvement works Carry out works to renew inefficient boilers/full systems as identified from the stock condition survey and renewal of obsolete/damaged boilers. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Mitigating Action Officers continue to liaise with owners to encourage agreement for install. Anticipated Outcome Anticipated not to meet full spend despite best efforts. Statutory/regulatory compliance works (lifts/electrical/legionnella/fire etc) This budget will be used to upgrade / replace components / installations in order to comply with the relevant standards / legislation / health and safety in relation to housing stock. Secure entry component renewals This budget is to focus on secure door entry component renewals as identified and recommended from the housing stock condition survey and appropriate council officer referrals. Planned End Date Forecast End Date Main Issues / Reason for Variance This programme always presents challenges with owner liaison and reaching agreements to install door entry where none exists, this contributes directly to achieving SHQS compliance for this element and reducing abeyances. The budget reflects the demand and number of installs required but it is acknowledged that full uptake is unlikely.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 4 Budget Forecast Spend £000 £000 % £000 £000 % 31 July 2022 Budget Details Project Life Financials Spend to Date Variance 15 Project Life Financials 280 0 0% 280 0 0% Current Year Financials 54 0 0% 54 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 16 Project Life Financials 5,293 73 1% 5,293 0 0% Current Year Financials 1,036 73 7% 1,036 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 17 Project Life Financials 103 0 0% 103 0 0% Current Year Financials 103 0 0% 103 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Anticipated Outcome Full budget spend Anticipated Outcome Full budget spend Improvement works (Risk St) Risk Street Over clad Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Mitigating Action None required Anticipated Outcome Full budget spend Modern facilities and services New Kitchens, Bathrooms and Showers Energy improvements/energy efficiency works Energy improvements/ efficiency works (e.g. loft insulation, pipe/tank insulation, draught exclusion) Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 4 Budget Forecast Spend £000 £000 % £000 £000 % 31 July 2022 Budget Details Project Life Financials Spend to Date Variance 18 Project Life Financials 581 0 0% 400 (181) -31% Current Year Financials 181 0 0% 0 (181) -100% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 19 Project Life Financials 3,637 35 1% 3,637 0 0% Current Year Financials 887 35 4% 887 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 20 Project Life Financials 5,092 295 6% 5,092 0 0% Current Year Financials 969 295 30% 969 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 21 Project Life Financials 1,135 9 1% 1,135 0 0% Current Year Financials 215 9 4% 215 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 Anticipated Outcome Full budget spend Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Mitigating Action None required Anticipated Outcome Full budget spend Asbestos management works This budget is to fund work associated with the management of current asbestos legislation and Environmental renewal works, paths/fences/walls/parking area's Environmental renewal works, paths/fences/walls/parking areas Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Anticipated Outcome Full budget spend Anticipated Outcome Spend as required Defective structures/component renewals Defective structures Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, contingent budget for unplanned spend Mitigating Action none at this time Contingencies This is a contingent budget for unforeseen matters which may arise during the year.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 4 Budget Forecast Spend £000 £000 % £000 £000 % 31 July 2022 Budget Details Project Life Financials Spend to Date Variance 22 Project Life Financials 2,378 0 0% 2,378 0 0% Current Year Financials 800 0 0% 800 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 23 Project Life Financials 7,729 172 2% 7,729 0 0% Current Year Financials 2,019 172 9% 2,019 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 Mitigating Action None required. Anticipated Outcome Budget spend anticipated, should criteria be met. Buy Backs This is a budget to undertake specific projects that will deliver housing policies/strategies, example: Ex local authority and mortgage to rent buy-back scheme Planned End Date Forecast End Date Main Issues / Reason for Variance The main objective of the Buy Back Scheme is to bring former council properties that were sold through the RTB scheme, back into council use. These properties must assist the council with reducing housing need on the waiting list and where appropriate assist with external capital works. For these reasons, any purchase is subject to stringent criteria to ensure accountability and value for money for existing tenants. Spend in 22/23 will therefore be dependent on these factors. So far this year , 2 homes have been purchased, with 3 under offer and the targeted is to deliver an additional 20 homes each year through the buyback scheme Main Issues / Reason for Variance No Issues, anticipated to meet spend and revised targets. Mitigating Action None required Anticipated Outcome Full budget spend Multi Story Flats ( including Fire Risk Assessment Works) High Rise Fire Safety Measures Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 4 Budget Forecast Spend £000 £000 % £000 £000 % 31 July 2022 Budget Details Project Life Financials Spend to Date Variance 24 Project Life Financials 13,031 835 6% 13,031 0 0% Current Year Financials 2,504 835 33% 2,504 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 TOTAL OF GREEN PROJECTS Project Life Financials 100,816 3,577 4% 100,636 (181) 0% Current Year Financials 23,922 3,587 15% 23,742 (181) -1% Main Issues / Reason for Variance No Issues, budget for salaries and support Mitigating Action None required Anticipated Outcome Full budget spend Salaries/central support/offices Allocation of costs from other WDC services who support the HRA capital programme Planned End Date Forecast End Date
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APPENDIX 6 WEST DUNBARTONSHIRE COUNCIL HRA CAPITAL PROGRAMME ANALYSIS OF RESOURCES MONTH END DATE PERIOD 4 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials (48,826) 0 0% (48,826) 0 0% Current Year Financials (30,006) 0 0% (30,006) 0 0% Project Description Project Lifecycle 31-Mar-27 31-Mar-27 TOTAL RESOURCES Project Life Financials 48,826 0 0% 48,826 0 0% Current Year Financials 30,006 0 0% 30,006 0 0% Main Issues / Reason for Variance 31 July 2022 Budget Details Project Life Financials Spend to Date Variance NEW BUILD GRANT Grant to facilitate the building of new build housing Planned End Date Forecast End Date No issues, income due to be received with no problems anticipated Mitigating Action None required Anticipated Outcome Income due to be received
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 HRA CAPITAL PROGRAMME ANALYSIS OF AFFORDABLE HOUSING SUPPLY PROGRAMME MONTH END DATE PERIOD 4 Budget Spend to Date Forecast Spend £000 £000 £000 £000 % RAG Status St Andrews School 636 34 636 - 0% Haldane Primary School 148 0 148 - 0% Aitkenbar Primary School 652 - 652 - 0% Clydebank East 26,474 - 26,474 - 0% Creveul Court 58 59 58 - 0% Queens Quay Site B 1,259 858 1,259 - 0% Queens Quay Site C 6,198 1 6,198 - 0% Pappert 7,332 2 7,332 - 0% Lilac Avenue 2,676 - 2,676 - 0% Bank Street 4,674 - 4,674 - 0% Clydebank Health Centre 6,930 3 6,930 - 0% Willox Park Phase1 3,817 34 3,817 - 0% Willox Park Phase2 6,300 - 6,300 - 0% Mount Pleasant 4,200 11 4,200 - 0% Silverton 2,100 - 2,100 - 0% Fees, Staffing Costs, contingency 4,005 14 4,005 - 0% Gap sites 12,600 - 12,600 - 0% Bonhill Gap Site - 2 - - 0% Future New build sites 16,824 - 16,824 - 0% Total Expenditure 106,883 1,019 106,883 0 31 July 2022 Site Project Life Financials Variance