Item 13 - Appendix 4
West Dunbartonshire Council · 31 August 2022
Back to West Dunbartonshire Council — 31 August 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME OVERALL PROGRAMME SUMMARY PERIOD END DATE PERIOD 12 Spend to Date Spend to Date £000 £000 Red 93 76.2% 174,447 81.9% 93 76.2% 25,301 75.3% Amber 0 0.0% 0 0.0% 0 0.0% 235 0.7% Green 29 23.8% 38,551 18.1% 29 23.8% 8,084 24.0% 122 100% 212,998 100% 122 100% 33,620 100% Budget Spend to Date Forecast Spend Forecast Variance Budget Spend to Date Forecast Spend Actual Variance Slippage Over/ (Under) £000 £000 £000 £000 £000 £000 £000 £000 £000 £000 303,599 174,447 305,545 1,945 47,099 25,301 25,301 (21,797) (23,732) 1,935 0 0 0 0 227 235 235 8 0 8 26,934 38,551 42,691 15,757 9,401 8,084 8,084 (1,317) (1,226) (91) 330,534 212,998 348,236 17,702 56,727 33,620 33,620 (23,107) (24,958) 1,851 (330,534) (212,998) (348,236) (17,702) (56,727) (33,620) (33,620) 23,107 0 0 0 0 0 0 0 0 Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time 31 March 2022 Project Status Analysis Project Life Status Analysis Current Year Project Status Analysis Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Red Projects are forecast to be overspent and/or experience material delay to completion Amber Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green TOTAL EXPENDITURE Project Status Analysis Project Life Financials Current Year Financials Red Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time TOTAL EXPENDITURE TOTAL RESOURCES NET EXPENDITURE Projects are forecast to be overspent and/or significant delay to completion Amber
Page 2
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % Project Life Financials 3 0 0% 3 0 0% Current Year Financials 3 0 0% 0 (3) -100% Project Description Project Manager David Thomson Chief Officer David Thomson Project Lifecycle 31-Mar-23 31-Mar-23 Project Life Financials 30 0 0% 30 0 0% Current Year Financials 30 0 0% 0 (30) -100% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 50 43 86% 50 0 0% Current Year Financials 7 0 0% 0 (7) -100% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-22 Requisition ICT Equipment. Planned End Date Forecast End Date Main Issues / Reason for Variance Project has been delayed due to resources being directed to more prioritised work. This has affected the forecast end date and works therefore are rescheduled to 2022/23. It is hoped that the budget can be utilised with final budget spend forecast in 2022/23. Mitigating Action None available at this time. Anticipated Outcome Requisition re ICT Equipment. Anticipated Outcome 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Payment Card Industry Data Security Standard (PCIDSS) Module would ensure that WDC were compliant with the current requirements of PCIDSS for card payments without the need for numerous costly workarounds Planned End Date Forecast End Date Main Issues / Reason for Variance Planned End Date Forecast End Date Main Issues / Reason for Variance The various claim forms and departmental reports have been reviewed and updated and the relevant online request forms were submitted to the Digital Sub-Group to be converted to Online Achieve Forms. The various claim forms and departmental reports have now been converted to Online Achieve Forms and are in the process of being tested. Once complete, the supplier will take matters forward with their design team. An anticipated timeline for completion of the project, taking into account the various stages i.e. development, testing, going live etc. will be drawn up in conjunction with the supplier at that time. Budget spend anticipated in 2022/23. Mitigating Action None required at this time. Mitigating Action None required at this time. Anticipated Outcome Upgraded version with PCI compliant telephone payment system. Electronic Insurance System Acquisition of a claims/incident management system supported by an electronic document Budget rephased to 2022-23 as version upgrade of the Council's cash receipting system is required beforehand and is currently underway.
Page 3
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 40 5 12% 40 0 0% Current Year Financials 40 5 12% 5 (35) -88% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 30-Sep-23 30-Sep-23 Project Life Financials 30 5 16% 30 0 0% Current Year Financials 30 4 15% 4 (25) -85% Project Description Project Manager Adrian Gray Chief Officer Laurence Slavin Project Lifecycle 31-Mar-22 31-Jul-22 Main Issues / Reason for Variance Delays in completion of required data cleansing prior to the upgrade have caused the start of the upgrade to be deemed too close to the financial year end to risk disruption to preparation of the draft final accounts. The upgrade will be delayed until the Summer when the draft accounts have been completed. Main Issues / Reason for Variance Budget rephased to 2022-23 as this is a number of mini projects and the first part is the version upgrade which is actively progressing. After this upgrade we can move onto other enhancements which are anticipated to finish in September 2023. Mitigating Action None possible at this time. Anticipated Outcome Development of Agresso system later than originally anticipated but within original budget. Agresso development The purpose of this project is to carry out an upgrade of the Agresso Finance System which was last upgraded in 2015. The requirement to upgrade is to maintain a level of support available from Unit 4 who have advised that support for older versions of the system is being reduced. Planned End Date Forecast End Date None required at this time. Anticipated Outcome Enhancements to the cash receipting system including PCI compliant telephone payment system. Upgraded Electronic Insurance System. Mitigating Action To enhance the cash receipting system in the way payments are made and allocated to back office by increasing the level of security that is required for online payments made by customers Planned End Date Forecast End Date Enhancements to Cash Receipting System
Page 4
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 33 0 0% 33 0 0% Current Year Financials 33 0 0% 0 (33) -100% Project Description Project Manager Alan Douglas Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 135 144 107% 144 9 7% Current Year Financials 119 128 107% 128 9 7% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Oct-21 Project Life Financials 61 3 5% 61 0 0% Current Year Financials 59 1 1% 1 (58) -99% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Mar-23 Legal Case Management System Legal Case Management System Anticipated Outcome Project to be completed in 2022/23 assuming return to office and with the support of ICT. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget has been rephased from 2020/21. The project could not proceed as originally planned as Officers are required to access the office and hardware the system will run on and COVID-19 restrictions have prevented this. The project will have to go back out to tender following the upgrade to Microsoft 365. The project will not be rephased into fincial year 2022/23. Mitigating Action Legal to discuss impact of Microsoft 365 with ICT. Installation of Solar PV at Clydebank Leisure Centre Installation of Solar PV at Clydebank Leisure Centre. Planned End Date Forecast End Date Main Issues / Reason for Variance Contract strategy to be approved and tenders to be submitted with contract award prior to end of March 2022. Underspend required in 2022/23. Main Issues / Reason for Variance Works complete. Awaiting demonstration and handover following snagging issues. Mitigating Action Work completed Anticipated Outcome Work completed Solar Panel Installation Installation of Solar Panels on Council buildings. Planned End Date Forecast End Date Mitigating Action Opportunities to mitigate are limited at this stage. Officers aim to pass to procurement and tender this financial year. Aim for works in April /May 2022. It is not advisable to undertake roofing works over winter period. Anticipated Outcome Complete in 2022/23.
Page 5
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 85 0 0% 85 0 0% Current Year Financials 83 0 0% 0 (83) -100% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-23 31-Mar-23 Project Life Financials 235 237 101% 243 8 3% Current Year Financials 227 235 103% 235 8 3% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-23 31-Oct-22 Project Life Financials 290 63 22% 290 0 0% Current Year Financials 207 0 0% 0 (207) -100% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-23 28-Feb-23 Anticipated Outcome Design to be completed in 2021/22 with physical works being carried out in 2022/23. Replace obsolete boilers (plant greater than 30 years old) Replace obsolete boilers (plant greater than 30 years old). Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Agreed revised proposals and awaiting new design and costings. Mitigating Action None available at this time. Replace existing main hall Air Handling unit at Clydebank Town Hall Replace existing main hall Air Handling unit at Clydebank Town Hall. Leisure Energy projects - air handling units, upgrade lighting, circulating pumps, and draught proofing Measures to be installed at both Meadow Centre & Vale of Leven Swimming Pool; new pool hall Air Handling Units, upgrade lighting, circulating pumps Vale of Leven Swimming Pool, internal and external lighting and draught proofing. Main Issues / Reason for Variance All works complete. Retention to be paid FY 22/23. Insufficient funding available for Hub boiler replacement. Mitigating Action None available at this time. Anticipated Outcome Full spend minus the retention is expected this year. The Hub boiler replacement is suspended until next year. Note insufficient budget available to carry out Hub works. Anticipated Outcome All works to be completed next financial year 2022/23. Planned End Date Forecast End Date Main Issues / Reason for Variance Initial contact made with consultancy services. Expect works to commence next financial year. Mitigating Action All works to be complete in one tender package.
Page 6
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 80 19 23% 80 0 0% Current Year Financials 77 15 20% 15 (61) -80% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 344 86 25% 344 0 0% Current Year Financials 344 86 25% 86 (258) -75% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-23 31-Mar-23 Project Life Financials 187 208 111% 208 21 11% Current Year Financials 72 92 129% 92 21 29% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Aug-21 Main Issues / Reason for Variance Further orders have been raised and await invoice. Total expenditure this financial year estimated to be £0.015m with the rest of the funding to be carried forward into next financial year. Mitigating Action None available at this time Anticipated Outcome Anticipate some spend this year and the remainder to be rephased into 2022/23. Energy Projects quick wins Spend to Save projects. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Development and agreement of projects currently being carried out and one boiler replacement completed FY 21/22. Work planned to be undertaken next financial year. Mitigating Action None available at this time Zero Carbon Fund Zero Carbon Fund. Main Issues / Reason for Variance Project complete except for minor snagging. Mitigating Action None Required. Anticipated Outcome Works complete in 2021/22-full spend. Anticipated Outcome Project delivered within budget but likely to be later than anticipated. Oil to Gas Conversion Oil to Gas Conversion in council buildings. Planned End Date Forecast End Date
Page 7
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 182 248 136% 248 65 36% Current Year Financials 0 57 0% 57 57 #DIV/0! Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-21 31-Mar-22 Project Life Financials 160 0 0% 160 0 0% Current Year Financials 80 0 0% 0 (80) -100% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-23 31-Mar-23 Upgrade obsolete heating controls (BEMS) across Council estate Upgrade obsolete heating controls (BEMS) across Council estate. Planned End Date Forecast End Date Lighting upgrades to LED in schools and Corporate buildings Lighting upgrades to LED in schools and Corporate buildings Planned End Date Forecast End Date Main Issues / Reason for Variance Budget was fully utilised in 2020/21. Mitigating Action Liaising with Building Services and RPOs for permission to proceed. Anticipated Outcome Delivery of project. Main Issues / Reason for Variance Completion of tender documentation and strategy end of March 2022. With works commencing April 2022. Mitigating Action None available at this time. Anticipated Outcome Works complete in 2022/23.
Page 8
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 1,188 538 45% 1,188 0 0% Current Year Financials 1,188 538 45% 538 (651) -55% Project Description Project Manager Gillian McNamara/ Michael McGuinness Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 9,797 4,898 50% 9,797 0 0% Current Year Financials 1,314 346 26% 346 (967) -74% Project Description Project Manager Gillian McNamara/ Michael McGuinness Chief Officer Peter Hessett Project Lifecycle 31-Mar-24 31-Mar-24 Anticipated Outcome Progress towards delivery of planned projects from Economic Development Strategy and Charrette Action Plans albeit later than originally anticipated. The agreed contribution of £0.475m towards the commercial units has been transferred to the project lead Service, Housing. The marine technology park at Carless (SMTP) £2m grant has been approved, an agreement is being finalised and the anticipated expenditure is on track. Design development of Glencairn House underway but spend this financial year was drawn from LUF first, and the Regeneration Fund contribution of £1M will be carried forward. Further updates will be provided as the project progresses. Waterfront Path spend will slip as discussions with landowners continue. Mitigating Action Programme management approach to delivery. Mitigating Action None available at this time. Anticipated Outcome Improved town centres and strategic sites across West Dunbartonshire. Regeneration Fund Funding to implement major regeneration projects linked to community charrettes. Regeneration/Local Economic Development Budget to facilitate the delivery of Regeneration throughout West Dunbartonshire, aligned to the Economic Strategy. External funding will be sought to maximise opportunities for redevelopment of these sites. Planned End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Forecast End Date Main Issues / Reason for Variance Estimated spend in 2021/22 was less than was anticipated for the projects across West Dunbartonshire Town Centres and strategic sites. Much of this was outwith the Council's control, including for example the development timeline for the Mitchell Way developer, delays to external funding timescales for Dumbarton projects, and inter-dependencies with other projects. Forecast has been reduced in relation to further slippage of LED funding towards Smollett Fountain public realm works as we await confirmation of the programme from the contractor. £0.650m be carried forward as projects slip into next financial year.
Page 9
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 1,166 1,023 88% 1,166 0 0% Current Year Financials 593 450 76% 450 (143) -24% Project Description Project Manager Gillian McNamara/ Michael McGuinness Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 780 139 18% 780 0 0% Current Year Financials 780 139 18% 139 (641) -82% Project Description Project Manager Gillian McNamara/ Michael McGuinness Chief Officer Peter Hessett Project Lifecycle 31-Mar-23 31-Mar-23 Town Centre Fund Scottish Government funding to help improve local town centres. Planned End Date Forecast End Date Mitigating Action Programme involves expenditure over a number of projects led by different services. Regular reporting between services will help early identification of risk. Anticipated Outcome Place-based improvements that advance Scottish Government's priorities of 20 min neighbourhoods and carbon zero. Main Issues / Reason for Variance Projects in Dumbarton and Clydebank now complete with remaining Town Centre Fund budget to be spent on delivery of the Alexandria projects. One of the Alexandria Main Street building works has been completed, the remainder will slip into next year. Mitigating Action None available at this time. Anticipated Outcome Regenerated Town Centres. Place Based Investment Programme Scottish Government Funding to establish a Place-Based Investment Programme to ensure that all place based investments are shaped by the needs and aspirations of local communities. Planned End Date Forecast End Date Main Issues / Reason for Variance IRED Committee has approved three projects Titan Boulevard, Bruce Street public realm and a contribution to the Town Centre projects the latter proposed spend of £0.061m will slip into next financial year. Titan Boulevard is being delivered by Wheatley Group and we are advised that it will not be completed until Summer 2022, therefore a further £0.58M will require to be carried forward to 22/23. Roads Service-led Bruce St project spend anticipated to complete by financial year end.
Page 10
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 750 0 0% 750 0 0% Current Year Financials 750 0 0% 0 (750) -100% Project Description Project Manager Gillian McNamara/ Michael McGuinness Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 30-Sep-23 Project Life Financials 747 0 0% 747 0 0% Current Year Financials 747 0 0% 0 (747) -100% Project Description Project Manager Gillian McNamara/ Michael McGuinness Chief Officer Peter Hessett Project Lifecycle 31-Dec-22 30-Jun-23 Mitigating Action Building has been surveyed to get certainty on degree of work required. The funder, Scottish Government, is being updated with progress. Anticipated Outcome Viresco Studios and Arts Centre Viresco Studios and Arts Centre in Alexandria, aimed to encourage wider participation in the arts, creative enterprises and cultural activity in West Dunbartonshire. Planned End Date Forecast End Date Main Issues / Reason for Variance Due to factors outwith the Council's control, progress couldn’t be made on a timeline that would be acceptable to funders and as a result Scottish Government will withdraw the grant offer. Viresco Studios SCIO currently considering future options with a view to resubmitting an application. Repurposing and restoration of B listed former St Andrew's church in Alexandria for community arts uses. Clydebank Can On The Canal New activities centre in Clydebank Town Centre. Planned End Date Forecast End Date Mitigating Action None available at this time. Anticipated Outcome New community-run activities centre in Clydebank Town Centre. Main Issues / Reason for Variance Kier construction to be appointed with delivery of the Activities Centre by 31 December 2022.
Page 11
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 125 56 45% 125 0 0% Current Year Financials 125 56 45% 56 (69) -55% Project Description Project Manager Gillian McNamara/ Michael McGuinness Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 30-Jun-23 Project Life Financials 21,458 21,628 101% 21,628 170 1% Current Year Financials 0 170 0% 170 170 0% Project Description Project Manager Craig Jardine Chief Officer Peter Hessett Project Lifecycle 31-Mar-21 31-Mar-21 Queens Quay District Heating Network Queens Quay District Heating Network. Forecast End Date Main Issues / Reason for Variance Levelling up Successful LUF applications that meet UK Government's over-riding objective of Levelling Up and transformational regeneration. Planned End Date Forecast End Date Main Issues / Reason for Variance This capacity funding was awarded by UK Government to assist with development of LUF bids. WDC will be awarded LUF and the capacity funding will be used in part to produce Artizan Centre redevelopment options. There is scope for Roads/Transportation to use some capacity funding to develop a major transportation bid. Mitigating Action None available at this time. Anticipated Outcome Successful LUF applications that meet UK Government's over-riding objective of Levelling Up and transformational regeneration. Mitigating Action None required Anticipated Outcome Project will be delivered over original budget. Planned End Date The energy centre shell is complete and has been handed over to WDC. The internal fit out is complete with heat now being supplied to Clydebank Care Home, Aurora House, Titan Enterprise Centre and Clydebank Leisure Centre. The additional costs resulting in the reported overspend are associated with extensions to the scope of the project. Rebate from Energetics of £0.182m has been received and is being processed. Spend figures are reduced on account of invoice paid by the Wheatley Group for their connection charges to the district heating network and internal cost transfer to cover media installation and floor painting at the energy centre.
Page 12
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 11,000 0 0% 11,000 0 0% Current Year Financials 3,600 0 0% 0 (3,600) 0% Project Description Project Manager Craig Jardine Chief Officer Peter Hessett Project Lifecycle 31-Mar-24 31-Mar-24 Project Life Financials 34,050 2,681 8% 34,050 0 0% Current Year Financials 611 444 73% 444 (166) -27% Project Description Project Manager Patricia Rowley/ Craig Jardine Chief Officer Peter Hessett Project Lifecycle 31-Mar-27 31-Mar-27 Exxon City Deal As part of the City Deal project the WDC Exxon site at Bowling regeneration with alternative A82 Planned End Date Forecast End Date Main Issues / Reason for Variance Regular updates are provided at every Council meeting, with City Deal papers presented at each meeting. The main issues contained within the new Council's approved Outline Business Case are still valid, which include Exxon's remediation strategy, land transfer arrangements and issues relating to adjoining owners. Exxon's commercial deal was approved by WDC on the 24th June 2020 with land transfer agreed and missives concluded. The planning permission in principle (PPIP) application has been approved by WDC planning department. Exxon has agreed with SEPA and WDC-Environmental Health their remediation strategy. Technical reviews are being carried out between WDC consultant Stantec and Exxon consultants WSP to assess the ongoing remediation strategy and site activity and WDC and Exxon are now working together on their respective construction programmes, to ensure the two phases of works can go ahead unimpeded by the other. Exxon are independently progressing their remediation works which are ongoing. The planning permission conditions are being attended to by consultants Stantec with the condition attached to Dunglass Castle has been progressed with the condition survey nearing completion taking in the castle, house and Henry bell Obelisk. A verbal presentation was made to the board members at the September meeting. Final Business Case submission date changed from November 2021 to November 2022 and was submitted to the Chief Executive's Group on 29th September 2021 with no issues raised. It was included in the interim performance report presented to cabinet on 5th October 2021. A briefing document has been produced and agreed with our chosen contractor Balfour Beatty. Through the Scape framework we are moving towards a formal pre construction agreement to allow the detailed design works to commence and the full construction programme to be developed. Agreements in principle are being drawn up with the majority of 3rd party land owners which will provide a greater degree of certainty as we move towards reaching an agreement with Balfour Beatty. Due to some consultancy work not awarded the remaining budget will be carried forward into 22/23. Main Issues / Reason for Variance Network expansion to GJNH (Golden Jubilee National Hospital) will commence pending approval to proceed by the GJNH Board. The budget of £3.6m will be rephased into 2022/23 on account of the continuing discussions and expected future confirmation by the GJNH board approving the connection proposal to the Queens Quay District Heating Network. Mitigating Action None available at this time. Anticipated Outcome Project will be delivered on budget. District Heating Network Expansion District Heating Network Expansion. Planned End Date Forecast End Date Mitigating Action None required. Anticipated Outcome Delivery of the project on time and within the increased budget.
Page 13
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 15 4 24% 15 0 0% Current Year Financials 15 4 24% 4 (11) -76% Project Description Project Manager Stephen Daly Chief Officer Amanda Graham Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 421 230 55% 421 0 0% Current Year Financials 278 86 31% 86 (191) -69% Project Description Project Manager David Main Chief Officer Amanda Graham Project Lifecycle 31-Mar-24 31-Mar-24 Chief Officer requested carry forward following completion schedule updates for Alexandria and Dalmuir Libraries improvement works. An allocation of funds for furniture at Alexandria Library will now be carried into 22/23, and for Dalmuir Library into 23/24. Furniture replacement for Dumbarton, Duntocher, Faifley and Parkhall Libraries is anticipated to still complete in 21/22. Mitigating Action Carry forward of funds to 22/23 and 23/24. Anticipated Outcome Project carried forward to align with Asset Management programme. To improve Housing Repairs telephone platform for incoming calls, providing improved Management Anticipated Outcome Review of service requirements & telephony functionality will inform works to improve citizen experience. To improve performance and efficiency of Council's Libraries and Cultural Services. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Project was rephased from 2020/21 into 2021/22. Works were scoped with ICT in previous year but delayed due to COVID-19 lockdown and prioritising of support for critical services by both ICT and Citizen Services. Project progressed in 2021/22 with contractor appointed to carry out initial script upgrades which commenced June 2021. The project will continue into FY 22/23 with the budget being carried forward. Mitigating Action None required. Transformation of Infrastructure Libraries and Museums Main Issues / Reason for Variance Telephone System Upgrade
Page 14
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 4,014 1,187 30% 4,014 0 0% Current Year Financials 2,550 875 34% 875 (1,676) -66% Project Description Project Manager Sarah Christie/Michelle Lynn Chief Officer Amanda Graham Project Lifecycle 31-Mar-23 31-Mar-23 Project Life Financials 500 523 105% 523 23 5% Current Year Financials 0 23 0% 23 23 0% Project Description Project Manager Michelle Lynn Chief Officer Amanda Graham Project Lifecycle 31-Mar-21 30-Nov-20 Heritage Capital Fund Heritage Capital Fund. Anticipated Outcome Project to be delivered on budget and within revised timescale. Planned End Date Forecast End Date Main Issues / Reason for Variance The original projected spend has been affected by internal and external delays due to the Covid 19 recovery, a reduction in the scope of the Clydebank Town Hall project, a change in the delivery date for the Clydebank Museum at Clydebank Library during the contract award stage, while the new Dalmuir Library and Gallery had to be rescheduled for approval in August 2021. Officers are now making progress to get projects back on track, projects will still be delivered in full, and a review of optimism bias will be undertaken in the projections for 2022/23. Mitigating Action None available at this time. Upgrade of Clydebank Library Refurbishment of the existing Clydebank Library to deliver a fit for purpose modern library designed around the needs of the customer. This will protect a historic landmark and the original Carnegie library whilst offering the potential to build upon the development of a ‘cultural quarter’ focused around Clydebank Town Hall. Planned End Date Forecast End Date Main Issues / Reason for Variance Charge for ICT work carried out at Clydebank Library which had been delayed due to Covid. Mitigating Action None available at this time. Anticipated Outcome Project delivered.
Page 15
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 5,050 113 2% 5,053 3 0% Current Year Financials 110 113 103% 113 3 3% Project Description Project Manager Michelle Lynn/ Sarah Christie Chief Officer Amanda Graham Project Lifecycle 31-Mar-24 31-Mar-24 Project Life Financials 40 0 0% 40 0 0% Current Year Financials 40 0 0% 0 (40) -100% Project Description Project Manager John Anderson Chief Officer Amanda Graham Project Lifecycle 31-Mar-22 31-Mar-23 Main Issues / Reason for Variance The Business Case for the Glencairn House project was outlined in a report to the IRED committee on 21 August 2019. The report sought and received approval to proceed with the project. Architects have been appointed and the initial development stage has now been completed. Planning submission has been targeted for Spring 2022 with a practical completion date of December 2023 and financial completion by December 2024 due to retentions. Levelling Up Funding has been confirmed and will be reported separately under a different budget line. Mitigating Action None available at this time. Anticipated Outcome Re-development of Glencairn House in Dumbarton High Street to a purpose built library and museum, within budget albeit later than originally anticipated. Glencairn House Re-development of Glencairn House in Dumbarton High St to a purpose built library and museum. Planned End Date Forecast End Date Mitigating Action None available at this time. Anticipated Outcome New floor fitted in Alexandria Community Sports Hall. Alexandria Community Centre Sports Hall re-flooring Alexandria Community Centre Sports Hall re-flooring Planned End Date Forecast End Date Main Issues / Reason for Variance This project was rephased from 2020/21 as The Alexandria Community Centre Sports Hall was being utilised as COVID-19 vaccine centre so works were unable to be carried out in 2020/21. The centre continued to be used as a vaccine centre and the work has been be postponed until next financial year.
Page 16
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 22,051 22,068 100% 22,068 17 0% Current Year Financials 0 17 0% 17 17 0% Project Description Project Manager Sharon Jump/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-20 31-Mar-20 Project Life Financials 8,535 119 1% 8,535 0 0% Current Year Financials 160 0 0% 0 (160) -100% Project Description Project Manager Sharon Jump/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-25 31-Mar-25 Project Life Financials 1,603 2,262 141% 1,603 0 0% Current Year Financials 1,603 2,262 141% 2,262 659 41% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 31-Mar-22 None available at this time. Office Rationalisation Delivery of office rationalisation programme. Mitigating Action Planned End Date Forecast End Date Main Issues / Reason for Variance New Dumbarton Office has been opened to staff from 21 May 2018. Final Retention for demolition of Garshake works was due to be paid in 2020/21 however retention has now been paid in April 2021. Forecast overspend is due to unforeseen additional charges. Main Issues / Reason for Variance Given potential implications around operational service requirements for Greenspace, Transport, Roads and Waste, Officers have not been in a position to complete the Depot Rationalisation Business Case at this point. A review of the scope of the project is currently underway and development of a brief is required to go out to market and this will not be in place prior to the end of this financial year. The intention would be to bring a business case to IRED Committee Summer/Autumn 2022. Re-phase £0.160m to financial year 2022/23. Mitigating Action None available at this time. Anticipated Outcome Project business case will be brought back to project board and Council. Anticipated Outcome Project delivered at a higher cost than budgeted. Depot Rationalisation Depot Rationalisation. Planned End Date Forecast End Date Anticipated Outcome Full budget spent pluse acceleration from FY 22/23 Planned End Date Forecast End Date Main Issues / Reason for Variance Works progressing and a request for FY 22/23 budget acceleration was agreed due to a number of health and safety requirements. Mitigating Action None available at this time. Building Upgrades and H&S - lifecycle & reactive building upgrades Lifecycle and reactive building upgrades.
Page 17
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 350 9 3% 350 0 0% Current Year Financials 341 1 0% 1 (341) -100% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 344 382 111% 382 38 11% Current Year Financials 0 38 0% 38 38 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-21 31-Mar-21 Project Life Financials 150 16 11% 150 0 0% Current Year Financials 134 1 1% 1 (134) -99% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-21 31-Mar-23 New Sports Changing Facility Dumbarton West (Old OLSP site) New Sports Changing Facility Dumbarton West (Old OLSP site) Planned End Date Forecast End Date Mitigating Action None available at this time. Anticipated Outcome New sports changing facility completed. New Sports Changing Facility at Lusset Glen in Old Kilpatrick New Sports Changing Facility at Lusset Glen in Old Kilpatrick New Sports Changing Facility at Duntocher New Sports Changing Facility at Duntocher Planned End Date Forecast End Date Main Issues / Reason for Variance Project completed over budget due to ground conditions on site. Final costs now charged and project reporting an overspend of £0.038m. Main Issues / Reason for Variance Planning permission has been submitted. New build will be in conjunction with developers site and awaiting confirmation of a start date. Project cannot commence until planning application has been approved and delays on application and granting has been in relation to discussions with the adjacent developer and consultation with roads in relation to onsite parking and impact on adjacent site. Following granting of planning permission a timeline will be issued and a further update provided. Therefore the budget will be rephased to 2022/23. Mitigating Action None available at this time. Anticipated Outcome To deliver new sports changing facility. Anticipated Outcome To deliver new sports changing facility. Planned End Date Forecast End Date Main Issues / Reason for Variance Project had been delayed due to a number of COVID-19 related issues and utilities issues. Unit is now in production but delay to site due to the utility disconnection and demolition works. Project to be rephased to 2022/23. Mitigating Action None available at this time.
Page 18
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment
Page 19
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 750 664 89% 750 0 0% Current Year Financials 86 1 1% 1 (86) -99% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 31-Mar-22 Project Life Financials 675 85 13% 675 0 0% Current Year Financials 610 20 3% 20 (590) -97% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 31-Mar-24 Main Issues / Reason for Variance Planning was granted December 2020 and fabrication of metal work to be completed by March 2022. Previous delays were due to a number of COVID-19 level 4+ restrictions contractors unable to be onsite and complete works. Ground works on site March 2022 and expect the work to be completed during FY 22/23. Mitigating Action None available at this time. Anticipated Outcome Project delivered on budget. Holm Park & Yoker Athletic FC Develop a new 3G pitch to act as a home venue for Clydebank FC with extensive community access. Planned End Date Forecast End Date Mitigating Action None available at this time. Anticipated Outcome New build community facility. New Westbridgend Community Centre New Westbridgend Community Centre Planned End Date Forecast End Date Main Issues / Reason for Variance Planning Permission received and currently working on internal room layouts to confirm overall budget required to complete project. Previous delays, include application for planning permission which Officers elongated due to requirement to go to design panel, and delays in additional information being able to be provided to Planning due to site visits not being able to be carried out because of COVID-19 restrictions. Currently room layouts are being discussed with the group, this will then allow a review of costs to minimise the additional budget required to complete the project. The original budget allocation did not take into account ground condition costs and any implications required following discussions with planning – until this process is complete Officers will not be able to request additional budget. At this time it is estimated that only £0.025m of the budget will be required this year with £0.585m required to be rephased to 2022/23. Balance of budget was presented to Council on 9th March 2022 and approved however Officers have been asked to prepare a report on the project to a future meeting of the Council.
Page 20
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 78 0 0% 78 0 0% Current Year Financials 78 0 0% 0 (78) -100% Project Description Project Manager Martin Feeney Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 31-Mar-22 Project Life Financials 45 0 0% 45 0 0% Current Year Financials 45 0 0% 0 (45) -100% Project Description Project Manager Martin Feeney Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 912 832 91% 915 3 0% Current Year Financials 41 51 124% 51 10 24% Project Description Project Manager Elaine Troup Chief Officer Peter Barry Project Lifecycle 31-Mar-23 31-Mar-23 Planned End Date Forecast End Date Main Issues / Reason for Variance Changing demand means it has not been possible to purchase equipment to date. Further analysis is being carried out of future demand to allow an informed decision to ensure the correct equipment is identified. Mitigating Action None available at this time. Purchase of 3 Welfare Units At Council meeting on 30th August 2017 it was agreed to purchase 3 Welfare Units as a spend-to- Invest in "Your Community Initiative" Capital budget to support the roll out of Your Community, an initiative designed to achieve coordinated service delivery in response to community need. This is complimented by community capacity building, empowering WD citizens to do more for their own communities (leading to less reliance on council). Also included is the implementation of participatory budgeting to support and build capacity in communities. Planned End Date Forecast End Date Main Issues / Reason for Variance The project remains on schedule with a number of larger value grants expected to be drawn down over the winter months. Main Issues / Reason for Variance It is anticipated that spend will be achieved in Financial year 2022/2023. Mitigating Action None available at this time. Anticipated Outcome Project delivered within budget. Anticipated Outcome Project delivered within budget. Elevated Platforms (Building Services) Elevated Platforms (Building Services). Planned End Date Forecast End Date Mitigating Action None required at this time. Anticipated Outcome Full spend on this year's budget.
Page 21
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment
Page 22
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 225 0 0% 225 0 0% Current Year Financials 25 0 0% 0 (25) -100% Project Description Project Manager John Kerr Chief Officer Peter Barry Project Lifecycle 31-Mar-30 31-Mar-30 Project Life Financials 489 534 109% 489 0 0% Current Year Financials 489 534 109% 534 45 9% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Project Life Financials 400 44 11% 400 0 0% Current Year Financials 370 13 4% 13 (357) -96% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Dec-22 Dennystoun Forge Site Improvements Dennystoun Forge Site Improvements Planned End Date Forecast End Date Mitigating Action None required at this time. Anticipated Outcome Better access with parks, cemeteries and open spaces. Allotment Development To develop an allotment site. Public non-adopted paths and roads Upgrades to drainage and lighting to enhance the lifespan of paths and roads within facilities in public parks, cemeteries and civic spaces. Planned End Date Forecast End Date Main Issues / Reason for Variance Projects are currently being developed to deliver better access in our parks, cemeteries and open spaces. Full budget spent in 2021/22. Main Issues / Reason for Variance Project was initially stalled due to COVID-19 restrictions, however as these are easing Officers have now carried out a consultative exercise and initiated a site inspection to develop the work programme. No work has started yet. Mitigating Action Officers carried out some proactive consultative work to establish the tenant priorities this will allow the work programme to be developed Anticipated Outcome It is expected the works programme for 2022/23 be delivered within Quarter 1. Anticipated Outcome 3 new allotment sites with 150 plots. Planned End Date Forecast End Date Main Issues / Reason for Variance A Site investigation report has identified that Townend Road can only be developed with raised beds. The project will now be developed on this basis and officers will work to the available budget. Sites at Dillichip Loan and Dumbarton Common are also being considered for development as food growing sites. Site investigation work and some ground clearance work to be carried out in FY 21/22 and the project will be completed in FY 22/23. Mitigating Action None available at this time.
Page 23
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 472 406 86% 472 0 0% Current Year Financials 66 0 0% 0 (66) -100% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Project Life Financials 1,726 1,713 99% 1,726 0 0% Current Year Financials 23 10 43% 10 (13) -57% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Project Life Financials 50 37 73% 50 0 0% Current Year Financials 50 37 73% 37 (13) -27% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Main Issues / Reason for Variance Spend on this budget is dependant on community sports groups developing and delivering projects. COVID-19 has resulted in this process being delayed and spend has not been achieved in 2021/22. Mitigating Action Work with groups to support project development. Anticipated Outcome New community sports facilities. Community Sports Fund Match funding of up to 75% for local sports clubs to develop business cases to improve facilities. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance This budget will be used to develop an area of the existing Cemetery for additional burials. Project scope has now been developed and will be tendered under the minor civils framework. Some budget spend anticipated in 2021/22 with remaining budget rephased into 2022/23. Mitigating Action None required at this time. Mitigating Action None required at this time. Anticipated Outcome Improvements to the environment of West Dunbartonshire. Kilmaronock Cemetery Extension Extension of existing cemetery at Kilmaronock. Environmental Improvement Fund This fund has been created to deliver environmental improvement projects for communities Planned End Date Forecast End Date Main Issues / Reason for Variance Remaining budget rephased from 2020/21 to progress with tree planting in 2021/22 in line with the Councils Climate Change and Biodiversity action plans. Anticipated Outcome Sustainable burial environment for local residents.
Page 24
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 4,148 4,233 102% 4,233 85 2% Current Year Financials 102 187 183% 187 85 83% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 1,802 2,366 131% 2,366 564 31% Current Year Financials 1,401 1,966 140% 1,966 564 40% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-23 Posties Park Sports Hub - New sports hub to include Gym & running track Creation of a sports hub at Posties/Marinecraft to include a new changing pavilion/Gym, new all- weather 6 lane running track, conversion of blaze sports pitch to grass, new fencing, upgrade of existing floodlights and additional car parking. This combines the budget approved by the Council in February 2015 for Community Sports Facilities at Posties Park, draw down of budget from the generic sports facilities budget line. No match funding from Sport Scotland was received. Planned End Date Forecast End Date Main Issues / Reason for Variance Project start was delayed due to planning issues and COVID-19 restrictions. Work commenced January 2021 with a proposed completion date of March 2022 which has been extended to August 2022 due to design changes required by Planning. Main Issues / Reason for Variance Project has been extended due to COVID-19. Overspend anticipated. Mitigating Action None required at this time. Anticipated Outcome Restoration of Levengrove Park. Levengrove Park - Restoration & Regeneration Restoration and Regeneration of Levengrove Park. Planned End Date Forecast End Date Mitigating Action None required at this time. Anticipated Outcome New all weather running track and gymnasium.
Page 25
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 817 263 32% 817 0 0% Current Year Financials 652 99 15% 99 (553) -85% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 30-Sep-22 Project Life Financials 642 682 106% 682 39 6% Current Year Financials 0 40 0% 40 40 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-20 31-Dec-19 Project Life Financials 106 84 79% 106 0 0% Current Year Financials 106 84 79% 84 (22) -21% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Mitigating Action None required at this time. Anticipated Outcome Renewal of Play park Vale of Leven Cemetery Extension Extension of existing cemetery in Vale of Leven. Planned End Date Forecast End Date Main Issues / Reason for Variance Legal issues with purchase of land have now been resolved. Project is now being developed for tendering, with project completion expected 30 September 2022. It is anticipated that expenditure this financial year will be mainly on consultant costs. Mitigating Action None available at this time. Anticipated Outcome Extension to existing cemetery providing a sustainable burial environment. Play Parks Renew and replace play park equipment Planned End Date Forecast End Date Main Issues / Reason for Variance Funding received for renewal of play parks. Fire damage costs to be recovered from reserves. Mitigating Action None required at this time. Anticipated Outcome Renewal of play parks New Play & Recreation at Radnor Park, including MUGA & Inler Park New Play & Recreation at Radnor Park, including MUGA. Planned End Date Forecast End Date Main Issues / Reason for Variance Final Payment has now been made.
Page 26
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 102 0 0% 102 0 0% Current Year Financials 102 0 0% 0 (102) -100% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Project Life Financials 740 350 47% 740 0 0% Current Year Financials 648 258 40% 258 (390) -60% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Jul-21 31-Jul-21 Project Life Financials 217 3 1% 217 0 0% Current Year Financials 214 0 0% 0 (214) -100% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 Mitigating Action None required at this time. Anticipated Outcome To provide people of West Dunbartonshire additional space to help adhere to social distancing guidelines. Bus Rapid Deployment Fund Funding has been awarded from Sustrans to assist with social distancing measures required as a Spaces for People Funding has been awarded from Sustrans to assist with social distancing measures required as a Planned End Date Forecast End Date Main Issues / Reason for Variance The project was introduced through funding from Scottish Government in 2020/21, in response to the COVID-19 pandemic. The funding was provided for widening of footpaths to abide by social distancing guidelines. The works were not able to be completed in 2020/21 and permission was granted to carry the grant forward into 2021/22 on the condition it was used by 31 July 2021. The works at Smollet Fountain are now complete and the works at Crosslet Road are now complete, however due to time constraints it is anticipated Officers will only be able to use £0.268m of this budget with the remainder being an underspend. Anticipated Outcome To improve journey times and reliability of bus services. Planned End Date Forecast End Date Main Issues / Reason for Variance Officers working with external partners to identify projects to support funding. Investigation on going however unlikely works will be able to progress until new financial year. Mitigating Action None required at this time. Knowes Nature Reserve Nature resource for Faifley Community Planned End Date Forecast End Date Main Issues / Reason for Variance Funding received from Nature Restoration Fund to build nature resource for Faifley community. Project due to commence 1st April 2022. Mitigating Action None required at this time. Anticipated Outcome Nature resource for Faifley Community
Page 27
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 400 358 90% 400 0 0% Current Year Financials 42 0 0% 0 (42) -100% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 Project Life Financials 264 215 81% 264 0 0% Current Year Financials 95 45 47% 45 (50) -53% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Project Life Financials 963 57 6% 963 0 0% Current Year Financials 963 57 6% 57 (907) -94% Project Description Project Manager Raymond Walsh/ Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Main Issues / Reason for Variance Road construction works completed in previous years. Remaining funds insufficient to complete footpath construction. Works on hold until such time as additional funds can be secured. Mitigating Action None available at this time. Anticipated Outcome To complete remaining civil works required. Auld Street Clydebank - Bond Completion of roadworks associated with Auld Street housing development. Planned End Date Forecast End Date Anticipated Outcome To provide Electric Vehicle Charging points within West Dunbartonshire. Flood Risk Management Enhancement of drainage infrastructure to ensure compliance with Flood Risk Management Act Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Installation of Electric Vehicle Charging point are complete and awaiting electrical connections and commissioning with the original £0.050m. A charging point will be installed at Moss O' Balloch car park with the additional £0.044m. Mitigating Action None required at this time. Electrical Charging Points - Rapid Charge Funding has been awarded from Transport Scotland for the Installation of electrical charging points Main Issues / Reason for Variance Several projects including Gruggies Burn being developed & issue of contract for design is imminent. Spend should accelerate quickly once design contract is issued. Costs for this financial year will include consultation/design and ground investigations. Underspend to be rephased into 2022/23. Mitigating Action None required at this time. Anticipated Outcome Projects should be complete within budget.
Page 28
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 93 43 47% 93 0 0% Current Year Financials 93 43 47% 43 (49) -53% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Project Life Financials 800 181 23% 800 0 0% Current Year Financials 343 23 7% 23 (320) -93% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 Project Life Financials 910 358 39% 910 0 0% Current Year Financials 910 358 39% 358 (552) -61% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Mitigating Action None required at this time. Anticipated Outcome Intention is to complete works within budget. River Leven Flood Prevention Scheme River Leven Flood Prevention Scheme. Infrastructure - Flooding Essential renewal of failed drainage assets to minimise flood risk within West Dunbartonshire. Planned End Date Forecast End Date Main Issues / Reason for Variance Projects being developed with full budget spend anticipated in 2022/23. Main Issues / Reason for Variance Officers will continue Bus Infrastructure Improvement works and continue the ongoing programme including bus borders and bus shelters. A814 Congestion Measures works will involve installation of Scoot and TLP (traffic management technology to optimise journey time). Kilbowie Rd A8014 - site investigation works & traffic surveys on the existing geometry of Kilbowie Road with respect to the railway bridge have taken place and plans are under discussion. Strathleven Active Travel Network - provision of a footway between Strathleven Place, Dumbarton and A814 works are completed. Additional funding of £0.030m was received from SPT to cover additional costs this financial year. Mitigating Action None required at this time. Anticipated Outcome Project should be completed within budget. Strathclyde Partnership for Transport - Bus, cycling and walking infrastructure improvements & Park and Rides Strathclyde Partnership for Transport - Bus, cycling and walking infrastructure improvements. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Awaiting outcome of Scottish Government & SEPA deliberations, however officers are hopeful full budget spend can be incurred. Mitigating Action None required at this time.
Page 29
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 500 11 2% 500 0 0% Current Year Financials 120 0 0% 0 (120) -100% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 Project Life Financials 86 173 202% 86 0 0% Current Year Financials 86 173 202% 173 88 102% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Project Life Financials 90 35 38% 90 0 0% Current Year Financials 90 35 38% 35 (55) -62% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-23 Anticipated Outcome Improve accessibility to Public Transport and improve journey time reliability. Mitigating Action None available at this time. Anticipated Outcome Project to be delivered within budget. Mandatory 20mph Residential communities Mandatory 20mph Residential communities. Planned End Date Forecast End Date Main Issues / Reason for Variance Awaiting Scottish Government recommendations. Depot Improvement Works Improvement of WDC Roads Depot. Planned End Date Forecast End Date Main Issues / Reason for Variance New budget in 2021/22 to improve Elm Road Roads Depot. New equipment has been purchased and balance of budget to be carried forward into 2022/23 to be utilised for depot rationalisation works Main Issues / Reason for Variance Overspend due to essential works identified by investigations. Mitigating Action None available at this time. Anticipated Outcome Completion of works. Street lighting and associated electrical infrastructure WDC is responsible for the maintenance of 18,000 street lighting columns and associated illuminated signs and bollards. This budget is required for this infrastructure. Planned End Date Forecast End Date Mitigating Action None available at this time. Anticipated Outcome Intention is to complete works within budget.
Page 30
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 14,730 421 3% 14,730 0 0% Current Year Financials 572 48 8% 48 (524) -92% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 Project Life Financials 2,325 1,007 43% 2,325 0 0% Current Year Financials 708 15 2% 15 (693) -98% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-26 31-Mar-26 Project Life Financials 4,300 3,802 88% 4,300 0 0% Current Year Financials 2,285 1,788 78% 1,788 (498) -22% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Anticipated Outcome Project should be completed within budget. A813 Road Improvement Phase 1 A813 Road Improvement Phase 1. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Report received June 2021 outlining proposed options. Underspend requires to be slipped into 2022/23 to progress options. Mitigating Action None available at this time. Gruggies Burn Flood Prevention Commission of Gruggies Flood Prevention Scheme. Clydebank Charrette, A814 Clydebank Charrette, A814 Main Issues / Reason for Variance Plans have been developed for carriageway widening & footway/cycleway construction between Strathleven and Lions Gate. Due to ongoing discussions with Aggreko and other land owners in regards to access & land acquisition there will only be consultancy and design costs in this financial year with construction commencing in the new financial year. Mitigating Action None required at this time. Anticipated Outcome To provide an improved A813. Anticipated Outcome Project should be completed within budget by spring 2022 enhancing the A814 through Clydebank. Planned End Date Forecast End Date Main Issues / Reason for Variance Works progressing well and project should be completed by spring 2022. Mitigating Action None required at this time.
Page 31
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 4,152 3,846 93% 4,152 0 0% Current Year Financials 723 417 58% 417 (306) -42% Project Description Project Manager Cameron Muir Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-May-21 Project Life Financials 1,030 643 62% 1,030 0 0% Current Year Financials 442 595 135% 595 153 35% Project Description Project Manager Cameron Muir Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 Project Life Financials 3,042 1,442 47% 3,042 0 0% Current Year Financials 3,042 1,442 47% 1,442 (1,600) -53% Project Description Project Manager Kenny Lang Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Main Issues / Reason for Variance Works to Lomond Bridge were completed May 2021. Mitigating Action None required. Anticipated Outcome To provide an improved Lomond Bridge. A811 Lomond Bridge Upgrade of Lomond Bridge. Planned End Date Actual End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Vehicles are being ordered for delivery in this financial year, however some delay is anticipated resulting in funds slipping into FY 2022/23. Mitigating Action None Required. Mitigating Action None available at this time. Anticipated Outcome To upgrade bridges within West Dunbartonshire. Vehicle Replacement Replacement of vehicles which have reached end of programmed lifespan (7 year heavy vehicles, 10 year light vehicles). Protective overcoating to 4 over bridges River Leven To overcoat 4 bridges over River Leven. Planned End Date Forecast End Date Main Issues / Reason for Variance Works to Renton footbridge are now complete. Additional works were required in regard to bridge stair bearings & support work flanges and has resulted in approximately £0.142m overspend. Anticipated Outcome Replacement of fleet within budget.
Page 32
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 400 0 0% 400 0 0% Current Year Financials 400 0 0% 0 (400) -100% Project Description Project Manager Kenny Lang Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 1,980 0 0% 1,980 0 0% Current Year Financials 60 0 0% 0 (60) -100% Project Description Project Manager Kenny Lang Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 Project Life Financials 160 0 0% 160 0 0% Current Year Financials 80 0 0% 0 (80) -100% Project Description Project Manager Kenny Lang Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-26 31-Mar-26 Waste Transfer Station The design, development and construction of a recycling and bulk waste transfer facility that will Planned End Date Forecast End Date Main Issues / Reason for Variance Project group set up and working on development plans. Consultants hired. Budget will be spent in 2022/23. Main Issues / Reason for Variance Only two gritters will be purchased this financial year with the rest to follow in 2022/23. Additional work being undertaken to the gritters before they are delivered. Mitigating Action None available at this time. Anticipated Outcome Project delivered within budget. Purchase of gritters Purchase of gritters. Planned End Date Forecast End Date Anticipated Outcome Project delivered within budget. Mitigating Action None Required. Anticipated Outcome Project delivered within budget. Replacement of compactors at Dalmoak civic amenity site The purchase of 2 compactors for the Council civic amenity site at Dalmoak. Planned End Date Forecast End Date Main Issues / Reason for Variance Compactors procurement concluded. Delivery expected in Spring 2022. Mitigating Action None Required.
Page 33
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 23,758 23,761 100% 23,761 3 0% Current Year Financials 0 4 0% 4 4 0% Project Description Project Manager Craig Jardine Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Project Life Financials 1,150 1,124 98% 1,150 0 0% Current Year Financials 49 23 47% 23 (26) -53% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 30-Apr-22 Project Life Financials 1,110 188 17% 1,110 0 0% Current Year Financials 443 61 14% 61 (381) -86% Project Description Project Manager David Jones/ Julie McGrogan Chief Officer Laura Mason Project Lifecycle 31-Mar-29 31-Mar-29 Mitigating Action None required Although there is slippage caused mainly by the academic year starting several months after the financial year the project is still on track to be completed by the planned end date. Mitigating Action None available at this time. Anticipated Outcome Purchase of AV Equipment for Education. AV Equipment - Education Purchase of AV Equipment for Education. Planned End Date Forecast End Date Dalmonach CE Centre Clydebank Leisure Centre Construction of new sports centre. Planned End Date Forecast End Date Main Issues / Reason for Variance Final water charges and legal costs in relation to the building of the sports centre. Anticipated Outcome Construction of new sports centre Main Issues / Reason for Variance To create new community facilities with additional space for early years provisions. Planned End Date Forecast End Date Main Issues / Reason for Variance Project complete and final account to be agreed. Mitigating Action None required. Anticipated Outcome To create new community facilities with additional space for early years provisions.
Page 34
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 10,950 11,067 101% 11,067 117 1% Current Year Financials 0 117 0% 117 117 0% Project Description Project Manager Lesley Woolfries/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-21 09-Aug-17 Project Life Financials 20,000 14,817 74% 20,000 0 0% Current Year Financials 6,200 4,180 67% 4,180 (2,020) -33% Project Description Project Manager Lesley Woolfries/ Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-24 31-Mar-24 None available at this time. Anticipated Outcome Schools Estate Improvement Plan Improvement of Schools Estate. With regards the St Mary's Alexandria Refurbishment works, the MUGA is anticipated to commence August/September. The dining and kitchen extension will not be able to commence until these works are complete and due to the disruptive nature of the works and will not commence until Summer 2022. This has resulted in an estimated spend at St Mary's of £0.004m in 2021/22 against a budget of £0.214m resulting in rephasing of £0.210m to 2022/23. With regards to Additional ASN Provision (Secondary Phase) and Skills School (Senior Phase) these are being rephased to next financial year as awaiting site selection and the programme of works. Finally the installation of artificial grass at Balloch Campus is complete accounting for £0.008m of the current year spend. In summary, £4.179 has been spent of the current year total budget in 2021/22 with estimated £2.020m required to be rephased to 2022/23. Kilpatrick School - New Build Design and build of construction of Additional Support Needs School. Planned End Date Anticipated Outcome Project delivered within budget and to the revised programme, following COVID-19. Planned End Date Forecast End Date Main Issues / Reason for Variance The £20m project life budget is broken down as follows, £15.1m New Build Renton Campus; £0.881m St Mary's Alexandria; £0.300m Additional ASN Provision (Secondary Phase); £2.5m Skills School (Senior Phase); £0.008m Balloch Campus, Lomond Base (artificial grass) with the remaining budget of £1.211m unallocated at this time. The current year budget is allocated, £4.609 New Build Renton Campus; £0.214m St Mary's Alexandria; £0.300m Additional ASN Provision (Secondary Phase); £1.069m Skills School (Senior Phase); £0.008m Balloch Campus, Lomond Base (artificial grass). Mitigating Action With regards to the new Renton Campus, Officers are working to plan the migration from existing premises to work with programmed October 2021 Phase 1 completion where the new building and immediate playground and some parking provision is delivered. Overall project with Phase 2 & final phase 3 due to complete in July 2022. Ongoing dialogue with the main contractor and client to mitigate risks to Phase 1 handover date. Project complete albeit over budget. Actual End Date Main Issues / Reason for Variance The Final Account has been agreed with final payment now paid. Project was physically complete August 2017 with retentions now fully paid, Making Good Defects Certificate issued. Mitigating Action
Page 35
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 28,860 95 0% 28,860 0 0% Current Year Financials 318 54 17% 54 (265) -83% Project Description Project Manager Sharon Jump/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-26 31-Mar-26 Project Life Financials 750 637 85% 750 0 0% Current Year Financials 113 (1) 0% (1) (113) -100% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-22 31-Mar-22 Main Issues / Reason for Variance The next phase of the Schools Estate Improvement Plan involves the development of a new Campus provision in the Faifley area. Officers have been tasked with providing a funding submission to the Scottish Government Learning Estate Improvement Programme. The bid submission was made in October 2020 and WDC has been successful in securing funding, SFT confirmed the indicative funding allocation for this project at £18.416m on the 4 May 2021, this will be received as a revenue stream over the 25 years of the Scottish Government financial support (subject to the Council adhering to the funding criteria). Site Options Appraisal has taken place and Members approved the recommendation to proceed with the new Faifley Campus on the St Joseph's site at Education Committee 9th June 2021. The next phase will see the appointment of design team and main contractor to proceed with Design Development for the new Campus. As a result of programme changes concept design will now commence end of March 2022, this will not impact on the overall completion of the project. The statutory consultation process was launched in September 2021 and a report will be brought back to the Educational Services committee in 2022. Mitigating Action None available at this time. Anticipated Outcome Delivery of the project will be on time. Schools Estate Improvement Plan - next Phase - Faifley Campus Improvement of Schools Estate. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance The remaining budget is to be used for replacement windows, however the cost of these is currently unknown due to supplier issues caused by Brexit and the work can only be carried out in a school recess period. Mitigating Action None available at this time. Choices Programme - to assist young people who require additional support Bringing together Central Support Services which will include relocation of Choices Programme. Anticipated Outcome Project delivered on budget.
Page 36
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 5,508 5,505 100% 5,509 1 0% Current Year Financials 4 1 27% 1 (3) -73% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-22 30-Apr-21 Project Life Financials 0 40 0% 40 40 0% Current Year Financials 0 40 0% 40 40 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Oct-21 31-Oct-21 Project Life Financials 1,113 884 79% 1,113 0 0% Current Year Financials 1,113 884 79% 884 (229) -21% Project Description Project Manager Julie Slavin Chief Officer Beth Culshaw Project Lifecycle 31-Mar-22 31-Mar-22 Schools Estate Refurbishment Plan Completion of condition surveys has been carried out to identify works required to bring various schools from Condition C to Condition B. Planned End Date Forecast End Date None required. Anticipated Outcome Noise reduction Balloch Campus To erect noise barrier Planned End Date Forecast End Date Main Issues / Reason for Variance Acoustic survey was carried out following a number of complaints by neighbours and MSP. This survey indicated that additional fencing was required and this work has now been completed. Mitigating Action Planned End Date Main Issues / Reason for Variance Forecast End Date Lower provision of aids and adaptations to HSCP clients than anticipated due to Covid which will be caught up next financial year. Mitigating Action None available at this time Anticipated Outcome Provision of adaptations and equipment to HSCP clients as anticipated. Aids & Adaptations - Special Needs Adaptations & Equipment Reactive budget to provide adaptations and equipment for HSCP clients. Main Issues / Reason for Variance Project Complete awaiting final recharges in relation to playground works. Mitigating Action None required. Anticipated Outcome Project delivered on time and within budget
Page 37
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 63 0 0% 63 0 0% Current Year Financials 63 0 0% 0 (63) -100% Project Description Project Manager Julie Slavin Chief Officer Beth Culshaw Project Lifecycle 31-Mar-23 31-Mar-23 Project Life Financials 27,531 27,211 99% 27,531 0 0% Current Year Financials 477 158 33% 158 (319) -67% Project Description Project Manager Lesley Woolfries/ Craig Jardine Chief Officer Beth Culshaw Project Lifecycle 31-Mar-22 31-Mar-22 Mitigating Action The statement of final account has been signed and financial risk exposure should be reduced through efforts to dispose of the existing properties at the earliest opportunity. Anticipated Outcome Dumbarton Care Home opened 2017. Clydebank Care Home was certified complete on 9 November 2020 and projected to deliver on budget. Replace Elderly Care Homes and Day Care Centres Design and construction of replacement elderly care homes and day care centres in Dumbarton and Clydebank areas. Planned End Date Forecast End Date Main Issues / Reason for Variance Clydebank Care Home (Queens Quay House) completion was certified 9 November 2020. The Statement of Final Account has been agreed with the Principal Contractor at a figure less than the cost plan and as such officers have adjusted the project outturn to report the project will be delivered on budget. The residents from the two existing Clydebank Care Homes moved into Queens Quay House on 14 and 15 December 2020. Officers in HSCP and Asset Management are progressing the disposal strategy for Mount Pleasant, Frank Downie and Queen Mary Day Centre. The remaining budget this year will now be slipped into 22/23 and paid out when all remaining defects have been addressed. None available at this time Anticipated Outcome Renovation of Unit 11 Levenside Business Court Criminal Justice Adaptations Renovation of Unit 11 Levenside Business Court. Planned End Date Forecast End Date Main Issues / Reason for Variance Contact has been made with procurement and colleagues are preparing tender documentation. The project will slip into 2022/23. Mitigating Action
Page 38
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 903 407 45% 903 0 0% Current Year Financials 903 407 45% 407 (497) -55% Project Description Project Manager Patricia Kerr Chief Officer Victoria Rogers Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 60 43 72% 60 0 0% Current Year Financials 53 36 68% 36 (17) -32% Project Description Project Manager Patricia Kerr Chief Officer Victoria Rogers Project Lifecycle 31-Mar-22 31-Mar-22 Internet of Things Asset Tracking Asset Tracking. Planned End Date Forecast End Date Main Issues / Reason for Variance Project continues to progress but recent delay advised due to supply chain for some of the hardware components. Anticipated Outcome Half of the budget spent with some of the HSCP allocation for the wider system review project for case management being rephased. Supply chain delays may impact delivery of existing committed budget. Planned End Date Forecast End Date Carry remaining budget to FY 22-23. Anticipated Outcome Main Issues / Reason for Variance Device orders for mobile phones, laptops and PC's have £0.150m spent and further £0.136m committed to date. Chromebook supply and device models now confirmed by Procurement Scotland so back log of orders will now start to be raised but supplier continues to advise of delivery delays. HSCP £0.413m allocation is expected to be rephased to 22/23 for the wider system review project for case management. Mitigating Action Continue to escalate and meet framework suppliers to confirm delivery lead times. Investigate other procurement routes as well as adjust the project scope to replace where stock allows. ICT Modernisation This budget is to facilitate ICT infrastructure and modernise working practices. Mitigating Action Project complete. Delayed but on budget.
Page 39
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 1,120 425 38% 1,120 0 0% Current Year Financials 1,120 425 38% 425 (695) -62% Project Description Project Manager Brian Miller/ Patricia Kerr Chief Officer Victoria Rogers Project Lifecycle 31-Jul-22 31-Jul-22 Project Life Financials 250 177 71% 250 0 0% Current Year Financials 169 147 87% 147 (23) -13% Project Description Project Manager Dorota Piotrowicz/ Patricia Kerr Chief Officer Victoria Rogers Project Lifecycle 30-Jun-22 30-Jun-22 Planned End Date Forecast End Date Main Issues / Reason for Variance Budget is committed and suppliers actively working on the project. Project scope changes have been costed and additional budget has been added to the capital plan refresh for consideration. Some aspects of the project have been reduced. Full budget spend anticipated but will be delayed due to resource changes. Mitigating Action Carry underspne into 2022/23. Anticipated Outcome Budget spent but potentially delayed. Anticipated Outcome Continue to anticipate the majority of budget being committed but not spent. 365 Implementation Project services to delivery Microsoft 365 Implementation including 3rd party supplier, training, technical consultancy etc. Planned End Date Forecast End Date Main Issues / Reason for Variance Switch replacement (£0.514m) order raised and deliveries started. Awaiting invoice from supplier regarding goods delivered to date. SAN replacement (£0.330m) tender published in February therefore this budget will carry to 2022-2023. Project scope change being considered linked to 365 cloud back up requirements. As with the switch replacement, global supply shortages means this aspect of the budget will slip into next financial year. Bandwidth improvement projects continue on time and within budget. Mitigating Action Monitor supply chain. Continue tendering processes. Seek to carry budget in 22/23 as supply chain issues continue ICT Security & DR The project is for the enhancement of security systems, server replacement and the update of corporate applications to ensure compliance with 15/16 PSN requirements, to enhance the disaster recovery capabilities of WDC.
Page 40
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Project Life Financials 270 2 1% 270 0 0% Current Year Financials 58 0 0% 0 (58) -100% Project Description Project Manager James Gallacher/ Patricia Kerr Chief Officer Victoria Rogers Project Lifecycle 31-Mar-29 31-Mar-29 Project Life Financials 3,502 4,241 121% 4,241 739 21% Current Year Financials 3,502 4,241 121% 4,241 739 21% Project Description Project Manager N/A Chief Officer N/A Project Lifecycle 31-Mar-22 31-Mar-22 Mitigating Action None required. Anticipated Outcome Direct project support costs allocated as appropriate. Direct Project Support Business support cost such as reallocation of architects and project support at year end. Planned End Date Forecast End Date Main Issues / Reason for Variance Salary Capitalisation in 2021/22. Mitigating Action None rquired Anticipated Outcome Education software refreshed as required. Education Software Licensing Refresh End of Life Software Upgrades for Education. Planned End Date Forecast End Date Main Issues / Reason for Variance To date no Education-specific software has been identified during the annual network security penetration test. Budget to be carried to 2022-23
Page 41
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 40 0 0% 0 (40) -100% Current Year Financials 40 0 0% 0 (40) -100% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-22 31-Mar-22 2 Project Life Financials 53 13 25% 53 0 0% Current Year Financials 20 13 66% 13 (7) -34% Project Description Project Manager Alan Douglas Chief Officer Peter Hessett Project Lifecycle 31-Mar-24 31-Mar-24 3 Project Life Financials 10 10 99% 10 (0) -1% Current Year Financials 2 2 96% 2 (0) -4% Project Description Project Manager Tony Cairns/ Alan Douglas Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 30-Jun-21 Main Issues / Reason for Variance 31 March 2022 Budget Details Project Life Financials Spend to Date Variance Main Issues / Reason for Variance A review of the requirements needed has confirmed that we do not need any capital monies to ensure compliance in this area. Mitigating Action None required at this time. Anticipated Outcome WDC compliance with HMRC Making Tax Digital. Making Tax Digital Making Tax Digital. Planned End Date Forecast End Date Solicitor Project Support for Capital Projects Solicitor costs to directly support capital projects Planned End Date Forecast End Date Mitigating Action None Required. Anticipated Outcome To protect WDC's most vulnerable residents from phone calls from which they may fall victim of hard selling techniques, scams and other frauds. Trading Standards Scam Prevention Call blocking devices to be fitted to the phones of WDC's most vulnerable residents which will block unknown numbers from connecting and limiting incoming calls to only known and trusted numbers, for vulnerable consumers who may be susceptible to hard selling techniques, scams and other frauds. Planned End Date Forecast End Date Main Issues / Reason for Variance Final balance of budget rephased from 2020/21 into 2021/22 as project could not complete in 2020/21 due to COVID-19 restrictions. Project now complete, Trainee solicitor has now started and costs of £13117 have been incurred leaving a carryforward of £6883. Mitigating Action None required at this time. Anticipated Outcome Solicitor support for Capital Projects, with full budget spend.
Page 42
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance 4 Project Life Financials 10 10 100% 10 0 0% Current Year Financials 10 10 100% 10 0 0% Project Description Project Manager Pamela Clifford Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Mar-22 5 Project Life Financials 20 13 66% 20 0 0% Current Year Financials 19 13 65% 13 (7) -35% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Mar-23 6 Project Life Financials 55 55 99% 55 (0) -1% Current Year Financials 33 33 99% 33 (0) -1% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Mar-22 Antonine Wall Heritage Lottery Fund Antonine Wall Heritage Lottery Fund. Anticipated Outcome Preservation of Historic Site. Planned End Date Forecast End Date Main Issues / Reason for Variance Project complete. Mitigating Action None Required. Replace failed heating controls/valves & recommission Replace failed heating controls/valves & recommission. Planned End Date Actual End Date Main Issues / Reason for Variance Further works being identified and with balance being carried forward and utiitsed in FY 22/23. Mitigating Action None required. Anticipated Outcome Delivery of project in FY 22/23. Mitigating Action None required. Anticipated Outcome All works completed 2021/22. Automatic Meter Readers Automatic Meter Readers. Planned End Date Forecast End Date Main Issues / Reason for Variance Work Completed.
Page 43
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance 7 Project Life Financials 45 28 63% 28 (17) -37% Current Year Financials 18 2 10% 2 (17) -90% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Mar-22 8 Project Life Financials 16 14 85% 16 0 0% Current Year Financials 10 7 75% 7 (2) -25% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-May-22 9 Project Life Financials 1,867 1,768 95% 1,867 0 0% Current Year Financials 1,867 1,768 95% 1,768 (99) -5% Project Description Project Manager Gillian McNamara/ Michael McGuinness Chief Officer Peter Hessett Project Lifecycle 31-Mar-22 31-Mar-22 Planned End Date Forecast End Date Main Issues / Reason for Variance Order raised and expect £0.007m spend. The work is now 80% complete. Mitigating Action None required Mitigating Action None required Anticipated Outcome Replacement of Urinals Water Meter Downsize Water Meter Downsize. Urinal Controls Urinal Controls. Planned End Date Forecast End Date Main Issues / Reason for Variance The bulk of the work was provided free of charge from a Grant Efficiency Fund available to public bodies. Anticipated Outcome Delivery of project within budget. LUF Year one LUF spend includes acquisition cost of Artizan Centre, and design development for Glencairn House and Connecting Dumbarton Planned End Date Forecast End Date Main Issues / Reason for Variance Projects are progressing and the acquisition of the Artizan Centre has been completed. Mitigating Action None available at this time. Anticipated Outcome Redevelopment of the Dumbarton Town Centre
Page 44
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance 10 Project Life Financials 0 15,737 0% 15,737 15,737 0% Current Year Financials 0 (8) 0% (8) (8) 0% Project Description Project Manager Gillian McNamara/ Michael McGuinness Chief Officer Peter Hessett Project Lifecycle 31-Mar-21 31-Mar-21 11 Project Life Financials 3,341 3,341 100% 3,341 0 0% Current Year Financials 9 9 100% 9 0 0% Project Description Project Manager Michelle Lynn/Amanda Graham Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 31-May-21 12 Project Life Financials 3,865 3,857 100% 3,857 (8) 0% Current Year Financials 8 0 0% 0 (8) -100% Project Description Project Manager Lesley Woolfries/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 26-Oct-18 The Queens Quay infrastructure works are now complete. The next stage of the wider Regeneration of the site will require private housing developers to secure land and build the planned 1,000 new homes across the site. Balance is the recovery of legal fees from NHS during FY 21/22. Mitigating Action None available at this time. Anticipated Outcome Regeneration works of Clydebank Waterfront at Queens Quay. Forecast End Date Main Issues / Reason for Variance Queens Quay - Regeneration Queens Quay regeneration. Planned End Date Mitigating Action None required at this time. Anticipated Outcome Project will be delivered within budget. Civic Heart Works - Refurbishment of Clydebank Town Hall Refurbishment of Clydebank Town Hall. Planned End Date Forecast End Date Main Issues / Reason for Variance Works complete. Clydebank Community Sports Hub Creation of a community and sport hub. Planned End Date Actual End Date Main Issues / Reason for Variance The facility has been operational since October 2018. Following the termination of the construction contract in the post completion phase, officers have completed defect rectification to the allotment area and completed outstanding work to the natural grass pitch. Due to the excessive quotes received to rectify the defects, the decision was taken to no longer pursue rectification as this presents too great a financial risk to WDC. Final professional fees have now been paid. The £0.008m budget allocation for financial year 2021/22 was not required. Mitigating Action Statement of Final Account shall be agreed to bring project expenditure to a conclusion. Anticipated Outcome New facility has been operational since October 2018.
Page 45
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance 13 Project Life Financials 110 23 20% 110 0 0% Current Year Financials 23 15 67% 15 (7) -33% Project Description Project Manager Graham Watters Chief Officer Peter Barry Project Lifecycle 31-Mar-30 31-Mar-30 14 Project Life Financials 220 214 97% 220 0 0% Current Year Financials 20 13 67% 13 (7) -33% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 03-Apr-21 03-Apr-21 15 Project Life Financials 692 682 98% 682 (11) -2% Current Year Financials 692 682 98% 682 (11) -2% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Anticipated Outcome Development of IHMS system. Planned End Date Forecast End Date Main Issues / Reason for Variance Development of system progressing with underspend in year to be rephased into 2022/23 Mitigating Action None required at this time. Integrated Housing Management System Development of IHMS system. Sports Facilities Upgrades - Argyll Park - Construction of 3 All Weather Tennis Courts Project is part of wider investment in sporting facilities and is dependent on match funding from Sports Scotland. Agreement in principle to wider WDC strategic priorities. Anticipated Outcome New all weather tennis courts. Cycling, Walking and Safer Streets Introduction of enhanced walking routes and traffic calming schemes to introduce safer streets within West Dunbartonshire. Planned End Date Forecast End Date Main Issues / Reason for Variance Project completed Mitigating Action None required at this time. Anticipated Outcome To improve connectivity and enhanced Cycling routes within West Dunbartonshire. Planned End Date Actual End Date Main Issues / Reason for Variance Project works complete. Mitigating Action None required at this time.
Page 46
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance 16 Project Life Financials 103 96 93% 199 96 93% Current Year Financials 103 96 93% 96 (7) -7% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 17 Project Life Financials 200 195 97% 200 0 0% Current Year Financials 200 195 97% 195 (5) -3% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 18 Project Life Financials 60 55 91% 60 0 0% Current Year Financials 7 2 23% 2 (5) -77% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 Mitigating Action None required at this time. Anticipated Outcome To improve Footways in West Dunbartonshire. Additional Pavement Improvements Extra funding to accelerate pavement maintenance and improvements across West Dunbartonshire. Footways/Cycle Path Upgrades Renewal and/or enhancement of failed footpaths/cycle paths through West Dunbartonshire. Planned End Date Forecast End Date Main Issues / Reason for Variance Various link pathways to be improved utilising this budget. Underspend to be rephased into 2022/23 Anticipated Outcome To improve Footways in West Dunbartonshire. Planned End Date Forecast End Date Main Issues / Reason for Variance Works to Footways in Dumbarton East commenced early July 2021 and are now complete & invoiced. Full budget spend. Mitigating Action None required at this time. Mitigating Action None required at this time. Anticipated Outcome Traffic calming to be installed in Dumbarton East. Turnberry Homes - traffic calming/ management at Turnberry housing development off Castle Road Funding has been received from Turnberry Homes and will be used to introduce traffic calming and traffic management measures to mitigate the impact of additional traffic accessing the housing development off Castle Road, Dumbarton. Planned End Date Forecast End Date Main Issues / Reason for Variance Consultation completed just before Christmas and speed humps will be installed during FY 22/23.
Page 47
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance 19 Project Life Financials 3,899 3,635 93% 3,899 0 0% Current Year Financials 3,899 3,635 93% 3,635 (264) -7% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-22 20 Project Life Financials 2,325 0 0% 2,325 0 0% Current Year Financials 0 0 0% 0 0 0% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-26 31-Mar-26 21 Project Life Financials 7 7 100% 7 0 0% Current Year Financials 7 7 100% 7 0 0% Project Description Project Manager Catherine Toner Chief Officer Gail MacFarlane Project Lifecycle 01-Mar-22 31-Mar-22 Sustrans Purchase of cycle racks within schools Planned End Date Forecast End Date Main Issues / Reason for Variance Income from Sustrans 21/22 for the purchase and installation of cycle racks and shelters at various WDC schools. Mitigating Action None required. Infrastructure - Roads Infrastructure - Roads. Anticipated Outcome Completion of various resurfacing works. Planned End Date Forecast End Date Main Issues / Reason for Variance Roads Operations and external contractors have almost completed the extensive surfacing programme of schemes. Undepsnd to be carried forward into 2022/23. Mitigating Action None required at this time. A813 Road Improvement Phase 2 A813 Road Improvement Phase 2. Planned End Date Forecast End Date Main Issues / Reason for Variance These works are not due to commence until Phase 1 has been completed. Mitigating Action None required at this time. Anticipated Outcome To provide an improved A813. Anticipated Outcome Installation of cycle racks and shelters at various WDC schools.
Page 48
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance 22 Project Life Financials 376 335 89% 376 0 0% Current Year Financials 331 291 88% 291 (41) -12% Project Description Project Manager David Jones/ Julie McGrogan Chief Officer Laura Mason Project Lifecycle 31-Mar-22 31-Mar-22 23 Project Life Financials 122 122 100% 122 (0) 0% Current Year Financials 122 122 100% 122 (0) 0% Project Description Project Manager Andrew Brown Chief Officer Laura Mason Project Lifecycle 31-Mar-22 31-Mar-22 24 Project Life Financials 199 190 95% 199 0 0% Current Year Financials 100 90 90% 90 (9) -10% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Oct-22 31-Oct-22 Co2 Monitors in Schools Digital Inclusion Increase the ratio of chrome book devices for most disadvantaged children and families and support for families with remote access. Planned End Date Forecast End Date Main Issues / Reason for Variance Additional devices have been ordered to increase the ratio of devices to pupils as part of a commitment towards a 1:1 device ratio. Underspend on budget to be repahsed into 2022/23. Mitigating Action None required at this time. Anticipated Outcome Increase the Chromebook ratio for most disadvantaged children. Co2 Monitors in Schools To provide all education establishments with CO2 monitors to record the levels of CO2 in learning and teaching spaces, in order to adjust ventilation/heating appropriately. Progress with this is reported to Scottish Government Planned End Date Forecast End Date Main Issues / Reason for Variance Project completed Mitigating Action None required at this time. Anticipated Outcome Mitigating Action None available at this time. Anticipated Outcome Project delivered on budget within amended timescales. Free School Meals Provision of Capital Funding from Scottish Government to implement free school meal initiative. Planned End Date Forecast End Date Main Issues / Reason for Variance Project is complete other than snagging works which can only be completed when school is closed however project end date is still on target.
Page 49
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance 25 Project Life Financials 8,717 7,953 91% 8,717 0 0% Current Year Financials 1,936 1,172 61% 1,172 (764) -39% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-22 31-Mar-22 26 Project Life Financials 12 12 100% 12 0 0% Current Year Financials 12 12 100% 12 0 0% Project Description Project Manager George Hawthorn Chief Officer Victoria Rogers Project Lifecycle 31-Mar-22 29-Sep-21 27 Project Life Financials 47 47 0% 47 0 0% Current Year Financials 47 47 0% 47 0 0% Project Description Project Manager Brian Miller/ Patricia Kerr Chief Officer Victoria Rogers Project Lifecycle 31-Mar-25 31-Mar-25 SIP Swan Trunking This project is to replace legacy Analogue Telephony infastructure with new Digital Telephony infrastructure due to the phasing out of the Legacy infrastructue by 2025 Planned End Date Forecast End Date Main Issues / Reason for Variance This project to replace legacy Analogue Telephony infastructure with new Digital Telephony infrastructure has just started and will continue until 2025. Mitigating Action Carry underspne into 2022/23. Anticipated Outcome Budget spent but potentially delayed. Fund Blended Meetings Money to Fund Blended Meetings Planned End Date Forecast End Date Main Issues / Reason for Variance The system has been tested and accordingly the Council meeting on 29 September as conducted as a hybrid meeting. Mitigating Action None required Anticipated Outcome System now in place. Mitigating Action None required at this time. Anticipated Outcome The project will be completed to deliver the requirements of the Early Years expansion plans. Early Years Early Learning and Childcare Funding Early learning and childcare funding awarded to West Dunbartonshire Council to facilitate the expansion in entitlement to funded ELCC to 1140 hours from August 2020. Planned End Date Forecast End Date Main Issues / Reason for Variance Works progressing and some budget is unallocated at present and will be rephased to 2022/23.
Page 50
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Variance 28 Project Life Financials 100 100 100% 100 (0) 0% Current Year Financials 50 50 99% 50 (0) -1% Project Description Project Manager Alison McBride Chief Officer Victoria Rogers Project Lifecycle 31-Mar-22 30-Sep-21 29 Project Life Financials 423 42 10% 423 (0) 0% Current Year Financials 42 42 100% 42 (0) 0% Project Description Project Manager Arun Menon Chief Officer Victoria Rogers Project Lifecycle 31-Mar-30 31-Mar-30 Main Issues / Reason for Variance Full current year budget has been spent. Mitigating Action None required. Anticipated Outcome Development of Workforce Management System. Anticipated Outcome Full project rollout. Development of Workforce Management System Project to develop the Workforce Management System. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Final payment has now been made and project is complete. Mitigating Action None required. IoT Employee Resilience Support Employee Resilience Online Support Tool.
Page 51
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF RESOURCES PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials (141) (99) 70% (141) 0 0% Current Year Financials (1,215) (937) 77% (937) 278 -23% Project Description Project Lifecycle 31-Mar-22 31-Mar-22 2 Project Life Financials (70,396) (28,682) 41% (70,396) 0 0% Current Year Financials (843) (581) 69% (581) 262 -31% Project Description Project Lifecycle 31-Mar-26 31-Mar-26 3 Project Life Financials (40,468) (6,157) 15% (41,006) (538) 1% Current Year Financials (6,382) (1,265) 20% (1,265) 5,117 -80% Project Description Project Lifecycle 31-Mar-26 31-Mar-26 4 Project Life Financials (16,085) (7,862) 49% (15,757) 328 -2% Current Year Financials (7,406) (3,994) 54% (3,994) 3,412 -46% Project Description Project Lifecycle 31-Mar-22 31-Mar-22 31 March 2022 Budget Details Project Life Financials Application of resources is dependent on capital project progressing in year as planned. Spend to Date Forecast Variance Resources Carried Forward These are resources that have been received in previous years relating to Turnberry Homes, Early Years, Town Centre Fund Grant, Digital Inclusion, Clydebank Can on the Canal, Internet of Things Asset Tracking and Auld Street Bond. Planned End Date Forecast End Date Main Issues / Reason for Variance Planned End Date Forecast End Date Mitigating Action None required at this time. Anticipated Outcome Application of resources held on balance sheet as at 31 March 2021 as appropriate. General Services Capital Grant This is a general grant received from the Scottish Government in relation to General Services capital spend Application of resources is dependent on capital project progressing in year as planned. Main Issues / Reason for Variance General services capital grant is anticipated to be received as forecast. Mitigating Action None required at this time Anticipated Outcome General services capital grant is anticipated to be received as forecast. Ring Fenced Government Grant Funding This is ring fenced grant funding which is primarily anticipated to be received from the Scottish Government and relates to Cycling, Walking, Safer Streets, Regeneration Placed Based Investment Programme, Early Years, Gruggies Burn Flood works, Early Years funding, City Deal and Town Centre Fund. Planned End Date Forecast End Date Main Issues / Reason for Variance None required. Mitigating Action Mitigating actions are detailed within the appropriate status updates. Anticipated Outcome Application of resources as appropriate. Match Funding / Other Grants and Contributions Match Funding / Other Grants and Contributions Planned End Date Forecast End Date Main Issues / Reason for Variance Application of resources is dependent on capital project progressing in year as planned. Mitigating Action Anticipated Outcome Match funding received.
Page 52
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF RESOURCES PERIOD END DATE PERIOD 12 Budget Forecast Spend £000 £000 % £000 £000 % 31 March 2022 Budget Details Project Life Financials Spend to Date Forecast Variance Resources Carried Forward5 Project Life Financials (39,439) (258) 1% (40,631) (1,192) 3% Current Year Financials (14,010) (2,270) 16% (2,270) 11,740 -84% Project Description Project Lifecycle 31-Mar-26 31-Mar-26 6 Project Life Financials (163,979) (169,940) 104% (180,305) (16,326) 10% Current Year Financials (26,844) (24,501) 91% (24,501) 2,344 -9% Project Description Project Lifecycle 31-Mar-26 31-Mar-26 7 Project Life Financials (25) 0 0% 0 25 0% Current Year Financials (25) (72) 0% (72) (47) 0% Project Description Project Lifecycle 31-Mar-22 31-Mar-22 Capital receipts received. Capital Receipts These are capital receipts that are anticipated from sales of land and buildings both as part of the normal disposal programme and also as part of the business case investment in office rationalisation, new school building and new care home development Planned End Date Forecast End Date Main Issues / Reason for Variance Receipts budgets are based on assumptions in relation to the sale of various sites. Not all sales will be realised this financial year. The main ones being OLSP, St James retail park, Dalreoch Care Home. Queen's Quay, Levenbank Terrace, Heather Avenue, Crosslet House. As agreed at Council receipts received are used firstly to pay for principle and premiums. Mitigating Action While market conditions are out with officers control all potential receipts will be explored. Anticipated Outcome This is capital spend which is funded by revenue budgets Prudential Borrowing Prudential borrowing is long term borrowing from financial institutions that has been approved for the purposes of funding capital expenditure Planned End Date Forecast End Date Main Issues / Reason for Variance Prudential borrowing is impacted by programme delivery therefore mitigating action is detailed in the red and amber analysis. Mitigating Action None available at this time. Anticipated Outcome While prudential borrowing requirement is likely to be less than budgeted in the current financial year this is anticipated to catch up over the programme life. CFCR Anticipated Outcome CFCR applied to relevant capital project. Planned End Date Forecast End Date Main Issues / Reason for Variance Renovation of Unit 11 Levenside Business Court Mitigating Action None required at this time.