Item 11-Appendix 4
West Dunbartonshire Council · 27 March 2024
Back to West Dunbartonshire Council — 27 March 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2023/24 Efficiency Detail Ref Chief Officer Budgeted Amount £ Projection of Total Saved £ Projection of Total Not Saved £ Comment 1 Reduce West Dunbartonshire Leisure Trust's management fee by 10% CCF03 A Graham 416,000 416,000 - 2 Clydebank Town Hall CCF04 A Graham 130,000 130,000 - 3 Review Events Programme CCF07 A Graham 32,000 32,000 - 4 Facilities Management Restructure CCF08 A Graham 64,000 64,000 - 5 Community Planning Provision CCF10 A Graham 22,000 22,000 - 6 Citizen, Culture and Facilities General Efficiencies CCF11 A Graham 40,000 40,000 - 7 Contribution from the Dumbarton Common Good Fund to support the purchase of library resources CCF14 A Graham 10,000 10,000 - 8 Remove two posts across the Communications, Culture and Performance areas CCF16 A Graham 80,000 80,000 - 9 Allocate cost of Repair Contact Centre to HRA CCF17 A Graham 120,000 120,000 - 10 Reduce opening hours and/or days across the library network CCF18 A Graham 95,000 95,000 - 11 Review provision of library services within the school estate to consider part time or term time only provision CCF19 A Graham 20,000 20,000 - 12 Reduce staff numbers in the Customer Contact Centre and promote a digital first approach encouraging more residents to self serve and submit enquiries via the Council website. CCF20 A Graham 90,000 90,000 - 13 Income from Animal Feed Inspections RR01 A Douglas 14,000 14,000 - 14 Remove additional EHO posts Budget RR02 A Douglas 105,000 105,000 - 15 Remove a vacant section head post within Regularity and Regeneration Services RR05 A Douglas 70,000 70,000 - 16 Removal Of Residual Budget for Trainee RR06 A Douglas 8,000 8,000 - 17 Revert Trading Standards Officer Post to Authorised Officer RR07 A Douglas 13,000 13,000 - 18 Charging for Pre application advice RR09 A Douglas 10,000 10,000 - 19 Value of Works for Building Warrants RR10 A Douglas 5,000 5,000 - 20 Remove One Enforcement Officer Post RR11 A Douglas 26,000 26,000 - 21 Reduce support provided to local businesses and organisations including a reduction in officers within the Council's economic development team RR12 A Douglas 169,000 169,000 - 22 End affiliations to some external organisations RR14 A Douglas 3,000 3,000 - 23 Remove a vacant Trading Standards Authorised Officer post RR14 A Douglas 42,000 42,000 - 24 Non regulated procurement under £2m to be carried out by services and remove need for procurement monitoring activity for contracts awarded under that threshold SDP01 A Douglas 110,000 110,000 - STATUS: COMPLETE
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2023/24 Efficiency Detail Ref Chief Officer Budgeted Amount £ Projection of Total Saved £ Projection of Total Not Saved £ Comment 25 Non-Complex procurement to be carried out by services and remove need for procurement monitoring activity for those contracts SDP02 A Douglas 148,000 148,000 - 26 Review and improve purchase to pay administration procedures reducing the need for Corporate Procurement Unit support and allowing services to fully undertake purchase to pay activities SDP03 A Douglas 99,000 99,000 - 27 Historical Lease Review SDP06 L Slavin 55,000 55,000 - 28 Consultancy Services Reduction SDP08 G Macfarlane 82,000 82,000 - 29 Reduce Consultancy Services and Capital Investment Team SDP11 G Macfarlane 212,000 212,000 - 30 Structural Patching RN07 G Macfarlane 150,000 150,000 - 31 Environmental Trust Grant Reduction RN17 G Macfarlane 87,000 87,000 - 32 Fund the Outreach Support Service for children and families through the Family Wellbeing Fund. EDU04 L Mason 212,000 212,000 - 33 Education Performance Budget EDU10 L Mason 25,000 25,000 - 34 Instrumental Technician EDU14 L Mason 37,000 37,000 - 35 Labour increase in turnover target LAB ITEM L Slavin 250,000 250,000 - 36 Reduce the size of the Council's Audit & Fraud team by removing 1.8TE of vacancies rising to 2.8 in future years RES01 L Slavin 75,000 75,000 - 37 Clydebank Property Company RES02 L Slavin 30,000 30,000 - 38 Remove voluntary grant funding provided to West Dunbartonshire Community & Volunteering Services and reduce funding provided to the Clydebank Asbestos Group by 25% RES04 L Slavin 17,000 17,000 - 39 Reduce Reconciliation Team RES07 L Slavin 75,000 75,000 - 40 Close Municipal Bank RES08 L Slavin 40,000 21,764 18,236 Additional one off costs incurred in the closure of the bank. The unachieved amount of saving will be funded from the Smoothing Fund for 2023/24. However, it is anticipated that the full saving will be achieved in future years. 41 Increase the Council’s annual turnover savings target from £2.698m to £3.410m RES09 L Slavin 712,000 712,000 - 42 Reduce the size of the Council's Insurance Management team from four officers to three. RES10 L Slavin 50,000 50,000 - 43 Reduce manual processing by automating the generation of debtor and creditor invoices RES11 L Slavin 25,000 25,000 - 44 Central Admin Support Printing RES12 L Slavin 12,500 12,500 - 45 Education Lets RES13 L Slavin 12,500 12,500 - 46 100% Electronic Payments RES14 L Slavin 2,000 2,000 - 47 Remove TeamMate RES15 L Slavin 8,000 8,000 - 48 Remove discretionary element of long term empty properties RES17 L Slavin 52,000 52,000 - 49 Sales, Fees and Charges 10% Increase RES19 L Slavin 394,000 394,000 -
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2023/24 Efficiency Detail Ref Chief Officer Budgeted Amount £ Projection of Total Saved £ Projection of Total Not Saved £ Comment 50 Reduce the size of the Council's Automation team from three to two in 2023/24 and by a further one in 2024/25 RES21 L Slavin 37,500 37,500 - 51 Right size the Building Insurance Income budget RES23 L Slavin 80,000 80,000 - 52 Right size the Strathclyde Passenger Transport and Valuation Joint Board Budgets RES24 L Slavin 77,000 77,000 - 53 Remove the Provost Hospitality Fund which is used for hospitality for provost hosted events and for commemorating special events within the community RES05 L Slavin 9,000 9,000 - 54 Review of Capital Programme RES06 L Slavin 295,000 295,000 - 55 Reduce anti-social behaviour service by removing backshift/weekend provision and limiting to phone provision within normal office hours. HE01 P Barry 127,000 127,000 - 56 Remove or reduce the Modern Apprenticeship Pathway Scheme HE02 P Barry 50,000 50,000 - 57 Ashton View Rent HE03 P Barry 10,000 10,000 - 58 Community Budgeting HE05 P Barry 6,000 6,000 - 59 Driving Lessons HE06 P Barry 48,000 48,000 - 60 Reduce the Working 4U Service by up to 25% HE07 P Barry 1,145,000 1,145,000 - 61 Reduce funding provided to West Dunbartonshire Citizen Advice Bureau by up to 90% HE08 P Barry 87,000 87,000 - 62 WFU - Withdraw Flexible Options HE09 P Barry 39,000 39,000 - 63 Reduce funding provided to Y-Sort-it by up to 90% HE10 P Barry 39,000 39,000 - 64 Reduce the number of Tenant Liaison Officers from four to two HE11 P Barry 99,000 99,000 - 65 Mitchell Way Office Accommodation Rent HE12 P Barry 42,000 42,000 - 66 Reduce the level of funding available to Community Councils HE13 P Barry 11,000 11,000 - 67 Reduction in Colour Printing PT03 V Rogers 12,000 12,000 - 68 Remove surplus budget in People & Change team PT04 V Rogers 29,000 29,000 - 69 Reduction in ICT Management PT06 V Rogers 50,000 50,000 - 70 Reduction in ICT Support PT07 V Rogers 82,000 82,000 - 70 6,930,500 6,912,264 18,236 TOTAL COMPLETE
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2023/24 Efficiency Detail Ref Chief Officer Budgeted Amount £ Projection of Total Saved £ Projection of Total Not Saved £ Comment 1 Co-locate Dalmuir Library and Dalmuir Community Centre within the existing Community Centre building CCF01 A Graham 14,000 14,000 - 2 Consider further options for co-location and closure - in particular potential options for Balloch, Parkhall, Duntocher, Faifley and Dalmuir CCF02 A Graham 50,000 50,000 - 3 Income Generation through Commercialisation CCF05 A Graham 44,000 44,000 - 4 Generate additional income through commercialisation opportunities at Church Street, Bruce Street Baths and Aurora House including letting available space to third parties. CCF06 A Graham 77,000 77,000 - 5 Reduce community facility provision across West Dunbartonshire to a level more consistent with neighbouring local authorities through a combination of closure and community asset transfers. Reduction of 7.8 FTE in WDLT staff CCF13 A Graham 257,000 257,000 - 6 Office/ Depot Rationalisation SDP05 L Slavin 380,000 98,344 281,656 New tenants for 3 properties not achieved. Minimum running costs currently being charged. Balance not achieved relates to forgone rental income. 23/24 shortfall to be funded from the smoothing fund and asset management continue to market sites with a view to achieving the full saving in 24/25. 7 Commercialisation of Assets (Pavilions/Cafés) SDP07 L Slavin 41,000 41,000 - 8 External Consultancy Income SDP09 G Macfarlane 50,000 50,000 - 9 Review the use of Municipal Buildings to identify alternative uses or commercial opportunities SDP14 L Slavin 37,000 - 37,000 Discussions have been ongoing with prospective tenants but not yet realised. 10 Review possible early closure of Clydebank Town Centre Office with employees based there relocated to alternative Council accommodation SDP15 L Slavin 108,000 - 108,000 Minimum running costs currently being charged. Balance not achieved relates to forgone rental income. 23/24 shortfall to be funded from the smoothing fund and asset management continue to market site with a view to achieving the full saving in 24/25. 11 Civic Waste Amenity Sites RN02 G Macfarlane 63,000 63,000 - 12 Residual Waste Optimisation RN03 G Macfarlane 138,000 138,000 - 13 Review the charging policy for the Care of Gardens scheme or remove provision entirely RN04 G Macfarlane 211,000 211,000 - 14 Parking Enforcement RN05 G Macfarlane 100,000 100,000 - 15 Reduce or remove the provision of weekend litter collection at key destinations such as parks and town centres RN06 G Macfarlane 47,000 47,000 - 16 Reduce provision of grass cutting, bin clearing, litter collection and street sweeping RN09 G Macfarlane 460,000 460,000 - 17 Improve recycling rates through a review of the programme of residual waste collection RN10 G Macfarlane 50,000 50,000 - STATUS: IN PROGRESS
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2023/24 Efficiency Detail Ref Chief Officer Budgeted Amount £ Projection of Total Saved £ Projection of Total Not Saved £ Comment 18 Electric Vehicle Charging RN13 G Macfarlane 91,000 91,000 - 19 Transfer the provision of Christmas lights to community groups or traders associations with assistance provided by the Council at switch on events RN15 G Macfarlane 25,000 25,000 - 20 Remove Additional Deprivation Allowance EDU02 L Mason 654,000 654,000 - 21 Reduce the number of learning assistants in schools by 2.34 FTE from the current establishment of 28 FTE. EDU03 L Mason 32,000 32,000 - 22 Reduce General School Budgets EDU05 L Mason 200,000 200,000 - 23 Curriculum Development EDU06 L Mason 100,000 100,000 - 24 Reduce the school clothing grant to the statutory level of £120 for primary school children and £150 for secondary school children EDU07 L Mason 774,000 774,000 - 25 Reduce the provision of School Travel to the national statutory limits EDU08 L Mason 200,000 185,000 15,000 Per Education Committee July 2023 26 Reduce the budget for grounds maintenance and either reduce frequency of grass cuts in educational premises or create areas of biodiversity which would not require grass cutting EDU15 L Mason 100,000 100,000 - 27 Review the role of Senior Early Learning and Childcare Officers enabling the removal of six Early Learning and Childcare Officers posts EDU17 L Mason 119,000 119,000 - 28 Reduce accountancy provision by removing one vacant post and transferring 70% of a post to work charged to the HRA RES22 L Slavin 73,000 73,000 - 29 Reduce the Communities Team by 50% or Restructure Communities Team by bringing W4U Youth Learning Team and wider Community Planning support into the Communities Team HE04 P Barry 383,000 191,500 191,500 The unachieved amount of saving will be funded from the Smoothing Fund for 2023/24. However, it is anticipated that the full saving will be achieved in future years. 29 TOTAL IN PROGRESS 4,878,000 4,244,844 633,156 99 11,808,500 11,157,108 651,392 TOTAL EFFICIENCIES/MANAGEMENT ADJUSTMENTS