Item 11 - Appendix 7
West Dunbartonshire Council · 25 October 2023
Back to West Dunbartonshire Council — 25 October 2023 and its agenda
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS PERIOD END DATE PERIOD 5 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 15 3 22% 16 1 4% Current Year Financials 2 2 119% 2 0 19% Project Description Project Manager Russell Hewton Chief Officer Russell Hewton Project Lifecycle 31-Mar-23 31-Mar-24 2 Project Life Financials 10 10 99% 20 10 99% Current Year Financials 0 0 0% 10 10 13594% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-24 31-Mar-24 3 Project Life Financials 50 43 86% 51 1 1% Current Year Financials 7 0 0% 8 1 10% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-24 4 Project Life Financials 40 5 12% 40 0 0% Current Year Financials 35 0 0% 35 0 0% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 30-Sep-23 30-Nov-23 Requisition ICT Equipment. Planned End Date Forecast End Date Main Issues / Reason for Variance Replacement of laptops, monitors and other ICT equipment. No further spend anticipated. Mitigating Action 31 August 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment Main Issues / Reason for Variance Testing is ongoing with stakeholders and anticipated go live is late Autumn 2023. Mitigating Action None required at this time. Anticipated Outcome Upgraded version with PCI compliant telephone payment system. None available at this time. Anticipated Outcome Requisition of ICT Equipment. Payment Card Industry Data Security Standard (PCIDSS) Module would ensure that WDC were compliant with the current requirements of PCIDSS for card payments without the need for numerous costly workarounds Planned End Date Forecast End Date Mitigating Action None required at this time. Anticipated Outcome Upgraded Electronic Insurance System. Enhancements to Cash Receipting System To enhance the cash receipting system in the way payments are made and allocated to back office by increasing the level of security that is required for online payments made by customers Electronic Insurance System Acquisition of a claims/incident management system supported by an electronic document management system. Planned End Date Forecast End Date Main Issues / Reason for Variance The overspend is due to inflationary costs. Anticipated Outcome Enhancements to the cash receipting system including PCI compliant telephone payment system. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget has been reprofiled to Financial Year 2023-2024. Version 2 of the upgrade was completed Jan 2023. Currently working on Call Secure Module with an anticipated go live late Autumn 2023. Mitigating Action None required at this time.
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Budget Forecast Spend £000 £000 % £000 £000 % Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment 5 Project Life Financials 5 0 0% 5 0 0% Current Year Financials 5 0 0% 5 0 0% Project Description Project Manager Jackie Nicol Thomson Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-24 6 Project Life Financials 1,150 1,145 100% 1,150 0 0% Current Year Financials 5 0 0% 5 0 0% Project Description Project Manager Michelle Lynn Chief Officer Laurence Slavin Project Lifecycle 31-Mar-22 30-Apr-23 7 Project Life Financials 150 16 11% 150 (0) 0% Current Year Financials 134 0 0% 134 (0) 0% Project Description Project Manager Michelle Lynn Chief Officer Laurence Slavin Project Lifecycle 31-Mar-21 31-Mar-24 8 Project Life Financials 2,375 90 4% 2,375 (0) 0% Current Year Financials 1,085 16 1% 1,085 (0) 0% Project Description Project Manager Michelle Lynn Chief Officer Laurence Slavin Project Lifecycle 31-Mar-22 31-Mar-25 IFRS 16 Database This is a system which will ensure that WDC has the correct level of information and adheres to correct reporting of IFRS16 - Leasing. Planned End Date Forecast End Date Main Issues / Reason for Variance IFRS16 has been postponed and is due for implementation this financial year. It is anticipated that full spend will be incurred by 31 March 2024. Mitigating Action None available at this time. Anticipated Outcome Completion of project by 31 March 2024 Mitigating Action None required. Anticipated Outcome To create new community facilities with additional space for early years provisions. Dalmonach CE Centre To create new community facilities with additional space for early years provisions. Planned End Date Forecast End Date Main Issues / Reason for Variance Project complete and final account to be agreed. New Sports Changing Facility at Lusset Glen in Old Kilpatrick New Sports Changing Facility at Lusset Glen in Old Kilpatrick Planned End Date Forecast End Date Main Issues / Reason for Variance Project had been delayed due to a number of COVID-19 related issues and utilities issues. Unit is now in production but delay to site due to the utility disconnection and demolition works. Demolition works complete and waiting for a date for installation due in Autumn 2023. Planned End Date Forecast End Date Main Issues / Reason for Variance Various delays due to Covid and other utility issues. Planning was previously delayed but now resolved. Building warrant applications submitted and tender to be issued. PQQ complete with 5 contractors invited to bid; due back end of September. Also awaiting confirmation of RCGF funding due September. Mitigating Action None available at this time. Mitigating Action None available at this time. Anticipated Outcome To deliver new sports changing facility. New Westbridgend Community Centre New Westbridgend Community Centre Anticipated Outcome New build community facility.
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Budget Forecast Spend £000 £000 % £000 £000 % Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment 9 Project Life Financials 33 0 0% 33 0 0% Current Year Financials 33 0 0% 33 0 0% Project Description Project Manager Alan Douglas Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 10 Project Life Financials 61 3 5% 61 (0) 0% Current Year Financials 58 1 1% 58 (0) 0% Project Description Project Manager Steven Milne Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-24 11 Project Life Financials 20 13 66% 20 0 0% Current Year Financials 7 1 19% 7 0 0% Project Description Project Manager Steven Milne Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-24 12 Project Life Financials 290 63 22% 290 0 0% Current Year Financials 227 0 0% 227 0 0% Project Description Project Manager Steven Milne Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-24 Main Issues / Reason for Variance Budget has been rephased from 2022/23. Project was originally delayed due to COVID19 restrictions and a decision was made to resume project once Microsoft 365 was implemented. It is anticipated that the project will complete by 31 March 2024. Mitigating Action None available at this time. Anticipated Outcome Project will be delivered on budget Legal Case Management System Legal Case Management System Planned End Date Forecast End Date Installation of Solar PV at Clydebank Leisure Centre Installation of Solar PV at Clydebank Leisure Centre. Planned End Date Forecast End Date Main Issues / Reason for Variance Tender works delayed due to Energy Officer being involved in other priority work. Aim to be tendered within this financial year but works will not be completed. Mitigating Action None Required. Anticipated Outcome Works to be undertaken in 24/25 Main Issues / Reason for Variance Expect full spend before 31 March 2024. Mitigating Action None required. Anticipated Outcome Delivery of project with full budget spend. Replace failed heating controls/valves & recommission Replace failed heating controls/valves & recommission. Planned End Date Forecast End Date Mitigating Action Liaising with Leisure to see if opportunity to carry works between Dec and March . Appoint new external structural engineer to provide SER. Anticipated Outcome It is anticipated that Tender will go out this financial year. Depending on feedback from leisure re opportunity to close centre for AHU works, it is hoped Civil works will at least be initiated this financial year with AHU works completed next financial year. Leisure Energy projects - air handling units, upgrade lighting, circulating pumps, and draught proofing Measures to be installed at both Meadow Centre & Vale of Leven Swimming Pool; new pool hall Air Handling Units, upgrade lighting, circulating pumps Vale of Leven Swimming Pool, internal and external lighting and draught proofing. Planned End Date Forecast End Date Main Issues / Reason for Variance Expecting full spend prior to 31 March 2024. Other priority projects have contributed to delay. Also require to appoint structural engineer to progress report and it is anticipated that this will be undertaken in the near future.
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Budget Forecast Spend £000 £000 % £000 £000 % Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment 13 Project Life Financials 747 40 5% 747 0 0% Current Year Financials 707 0 0% 707 0 0% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Dec-22 30-Jun-24 14 Project Life Financials 195 99 51% 195 0 0% Current Year Financials 96 0 0% 96 0 0% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 30-Jun-24 15 Project Life Financials 2,749 1,948 71% 2,762 13 0% Current Year Financials 814 14 2% 814 (0) 0% Project Description Project Manager Sarah Christie/Michelle Lynn Chief Officer Amanda Graham Project Lifecycle 31-Mar-23 31-Mar-24 16 Project Life Financials 3,576 4,441 124% 5,305 1,729 48% Current Year Financials 864 643 74% 864 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 30-Nov-23 Main Issues / Reason for Variance Kier is appointed to design and deliver the Activities Centre at Clydebank Town Centre. Design of the project is underway and a commencement date for construction is likely to be early 2024. Mitigating Action None available at this time Anticipated Outcome Projects delivered on budget Clydebank Can On The Canal New activities centre in Clydebank Town Centre. Planned End Date Forecast End Date Mitigating Action None available at this time Anticipated Outcome Projects delivered on budget Levelling Up Capacity Successful LUF applications that meet UK Government's over-riding objective of Levelling Up and transformational regeneration. Planned End Date Forecast End Date Main Issues / Reason for Variance This capacity funding was awarded by UK Government to assist with development of LUF bids. WDC will be awarded LUF and the capacity funding will be used to fund consultancy work associated with current and future LUF projects development. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget to be taken per Council savings option. Mitigating Action None available at this time. Heritage Capital Fund Heritage Capital Fund. Anticipated Outcome Project to be delivered within amended budget and within revised timescale. Planned End Date Forecast End Date Main Issues / Reason for Variance Project start was delayed due to planning issues and COVID-19 restrictions. Work commenced January 2021 with a proposed completion date of March 2022 which was extended to May 2023 due to design changes required by Planning. There is still a significant amount of work to be undertaken to complete the project and the cost of this work has been affected by Covid, Brexit and supply chain issues. The project overspent on budget last year and the project will overspend overall. Ongoing connection issues with Scottish Water. Delay issues have been highlighted at a senior level within Scottish Water and communication seems to be improving. Expected completion date is estimated to be November 2023. However, this is dependent on when water connection is made. Mitigating Action None available at this time Posties Park Sports Hub - New sports hub to include gym & running track Creation of a sports hub at Posties/Marinecraft to include a new changing pavilion/Gym, new all-weather 6 lane running track, conversion of blaze sports pitch to grass, new fencing, upgrade of existing floodlights and additional car parking. This combines the budget approved by the Council in February 2015 for Community Sports Facilities at Posties Park, draw down of budget from the generic sports facilities budget line. Anticipated Outcome New sports Hub delivered
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Budget Forecast Spend £000 £000 % £000 £000 % Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment 17 Project Life Financials 25 19 75% 25 0 0% Current Year Financials 6 0 0% 6 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 18 Project Life Financials 217 3 1% 217 0 0% Current Year Financials 214 0 0% 214 0 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 19 Project Life Financials 400 358 90% 400 (0) 0% Current Year Financials 42 0 0% 42 (0) 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 20 Project Life Financials 314 259 82% 314 (0) 0% Current Year Financials 56 0 0% 56 (0) 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 21 Project Life Financials 237 18 8% 237 0 0% Current Year Financials 237 18 8% 237 (0) 0% Project Description Project Manager Raymond Walsh/ Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 Planned End Date Forecast End Date Main Issues / Reason for Variance Supply and install extra large litter bins as a pilot project within hotspot problem areas. Project has commenced. Mitigating Action None required at this time. Large bins for high traffic areas (pilot) Supply and install extra large litter bins as a pilot project within hotspot problem areas. Anticipated Outcome Large bins provided for high traffic areas Mitigating Action None available at this time. Anticipated Outcome To improve journey times and reliability of bus services. Bus Rapid Deployment Fund Funding has been awarded from Sustrans to assist with social distancing measures required as a result of the COVID-19 pandemic. Planned End Date Forecast End Date Main Issues / Reason for Variance Officers working in partnership with the City Region Bus Partnership to develop projects to support funding. Auld Street Clydebank - Bond Completion of roadworks associated with Auld Street housing development. Creation of a footpath to Golden Jubilee Hospital. Planned End Date Forecast End Date Main Issues / Reason for Variance Road construction works completed in previous years. Remaining funds are insufficient to complete footpath construction. Works on hold until such time as additional funds can be secured. Mitigating Action None available at this time. Anticipated Outcome To complete remaining civil works required. Planned End Date Forecast End Date Main Issues / Reason for Variance Moss O' Balloch charging points installed 22/23 awaiting commissioning by Scottish Power. Mitigating Action None required at this time. Electrical Charging Points - Rapid Charge Funding has been awarded from Transport Scotland for the Installation of electrical charging points Main Issues / Reason for Variance Ongoing works will be completed by 31/3/24. Mitigating Action None required at this time. Anticipated Outcome Project should be complete within budget. Anticipated Outcome To provide Electric Vehicle Charging points within West Dunbartonshire. Flood Risk Management Enhancement of drainage infrastructure to ensure compliance with Flood Risk Management Act 2009. Planned End Date Forecast End Date
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Budget Forecast Spend £000 £000 % £000 £000 % Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment 22 Project Life Financials 500 0 0% 500 0 0% Current Year Financials 500 0 0% 500 0 0% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 23 Project Life Financials 800 181 23% 800 0 0% Current Year Financials 620 0 0% 620 0 0% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 24 Project Life Financials 4,300 4,161 97% 4,300 (0) 0% Current Year Financials 138 0 0% 138 0 0% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-24 25 Project Life Financials 400 0 0% 400 0 0% Current Year Financials 400 0 0% 400 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 26 Project Life Financials 869 261 30% 869 (0) 0% Current Year Financials 397 0 0% 397 (0) 0% Project Description Project Manager David Jones/ Julie McGrogan Chief Officer Laura Mason Project Lifecycle 31-Mar-29 31-Mar-29 Mitigating Action None required at this time. Anticipated Outcome Projects should be complete within budget. River Leven Flood Prevention Scheme River Leven Flood Prevention Scheme. Flood Prevention Various flood prevention projects. Planned End Date Forecast End Date Main Issues / Reason for Variance Various Flood Prevention Projects being undertaken. Anticipated Outcome Project should be completed within budget. Planned End Date Forecast End Date Main Issues / Reason for Variance Awaiting outcome of Scottish Government & SEPA consideration of submitted study . Mitigating Action None required at this time. Clydebank Charrette, A814 Clydebank Charrette, A814 Planned End Date Forecast End Date Main Issues / Reason for Variance Works complete and on maintenance period - retention payment due prior to March 2024. Mitigating Action None available at this time. Anticipated Outcome Project will enhance the A814 through Clydebank. Purchase of gritters Purchase of gritters. Planned End Date Forecast End Date Main Issues / Reason for Variance Gritters have been received by the Service. Mitigating Action None available at this time. Anticipated Outcome Project delivered within budget. AV Equipment - Education Purchase of AV Equipment for Education. Anticipated Outcome Purchase of AV Equipment for Education. Planned End Date Forecast End Date Main Issues / Reason for Variance Carrying out establishment evaluation and change in procurement process - now obtaining 3 quotes to ensure best value. Mitigating Action None required at this time.
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Budget Forecast Spend £000 £000 % £000 £000 % Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment 27 Project Life Financials 376 335 89% 376 0 0% Current Year Financials 41 0 0% 41 0 0% Project Description Project Manager David Jones/ Julie McGrogan Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-23 28 Project Life Financials 20,621 15,544 75% 20,308 (313) -2% Current Year Financials 4,222 414 10% 4,222 (0) 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-24 31-Mar-24 29 Project Life Financials 2,011 572 28% 2,011 0 0% Current Year Financials 1,439 22 2% 1,439 0 0% Project Description Project Manager Michelle Lynn Chief Officer Laura Mason Project Lifecycle 31-Mar-24 31-Mar-24 30 Project Life Financials 750 638 85% 638 (112) -15% Current Year Financials 112 0 0% 0 (112) -100% Project Description Project Manager Michelle Lynn Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-24 31 Project Life Financials 5,508 5,508 100% 5,508 (0) 0% Current Year Financials 0 0 0% 0 (0) -1% Project Description Project Manager Michelle Lynn Chief Officer Laura Mason Project Lifecycle 31-Mar-22 30-Apr-23 Digital Inclusion Increase the ratio of chrome book devices for most disadvantaged children and families and support for families with remote access. Planned End Date Forecast End Date Schools Estate Improvement Plan Improvement of Schools Estate. Planned End Date Forecast End Date Main Issues / Reason for Variance Works progressing in line with programme. Main Issues / Reason for Variance Awaiting Scot Gov award of new web based proprietary device contract - ITT returns due 12 October 2023 expected spend this academic year. Mitigating Action None required at this time. Anticipated Outcome Increase the Chromebook ratio for most disadvantaged children. Mitigating Action None at this time Anticipated Outcome Project delivered within budget and to required specification Main Issues / Reason for Variance Awaiting invoices and internal recharges. Mitigating Action None available at this time. Anticipated Outcome Project delivered within amended timescales. Free School Meals Provision of Capital Funding from Scottish Government to implement free school meal initiative. Planned End Date Forecast End Date Mitigating Action None available at this time. Anticipated Outcome Project delivered on budget. Schools Estate Refurbishment Plan Completion of condition surveys has been carried out to identify works required to bring various schools from Condition C to Condition B. Choices Programme - to assist young people who require additional support Bringing together Central Support Services which will include relocation of Choices Programme. Planned End Date Forecast End Date Main Issues / Reason for Variance Complete. Anticipated Outcome Project delivered on time and within budget Planned End Date Forecast End Date Main Issues / Reason for Variance Complete. Mitigating Action None required.
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Budget Forecast Spend £000 £000 % £000 £000 % Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment 32 Project Life Financials 8,628 8,440 98% 8,727 99 1% Current Year Financials 287 23 8% 287 0 0% Project Description Project Manager Michelle Lynn Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-23 33 Project Life Financials 60 50 83% 50 (10) -17% Current Year Financials 10 0 0% 0 (10) -100% Project Description Project Manager James Gallacher Chief Officer Victoria Rogers Project Lifecycle 31-Oct-22 31-Mar-24 Early Years Early Learning and Childcare Funding Early learning and childcare funding awarded to West Dunbartonshire Council to facilitate the expansion in entitlement to funded ELCC to 1140 hours from August 2020. Planned End Date Forecast End Date Main Issues / Reason for Variance Works progressing and budget spend anticipated in 2023/24. Mitigating Action None at this time Anticipated Outcome The project will be completed to deliver the requirements of the Early Years expansion plans. Internet of Things Asset Tracking Asset Tracking. Planned End Date Forecast End Date Main Issues / Reason for Variance Project completed. Mitigating Action None available at this time. Anticipated Outcome Technical aspect of the project is complete and WDC assisting with user testing. Delayed but on budget.