Item 12 Appendix 3_8
West Dunbartonshire Council · 30 August 2023
Back to West Dunbartonshire Council — 30 August 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
APPENDIX 3 WEST DUNBARTONSHIRE COUNCIL HRA CAPITAL PROGRAMME OVERALL PROGRAMME SUMMARY MONTH END DATE PERIOD 3 Spend to Date Spend to Date £000 £000 Red 2 7.1% 1,438 13.2% 2 7.1% 1,438 13.2% Amber 0 0.0% 0 0.0% 0 0.0% 0 0.0% Green 26 92.9% 9,428 86.8% 26 92.9% 9,428 86.8% 28 100% 10,866 100% 28 100% 10,866 100% Budget Spend to Date Forecast Spend Forecast Variance Budget Spend to Date Forecast Spend Forecast Variance Reprofiled Over/ (Under) £000 £000 £000 £000 £000 £000 £000 £000 £000 £000 20,333 1,438 21,883 1,550 4,200 1,438 5,750 1,550 0 1,550 0 0 0 0 0 0 0 0 0 0 346,492 9,428 346,492 0 121,242 9,428 121,242 0 0 0 366,825 10,866 368,375 1,550 125,442 10,866 126,992 1,550 0 1,550 366,825 10,866 368,375 (1,550) 125,442 10,866 126,992 (1,550) 0 0 0 0 0 0 0 0 Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time 30 June 2023 Project Status Analysis Project Life Status Analysis Current Year Project Status Analysis Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Red Projects are forecast to be overspent and/or experience material delay to completion Amber Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green Project Status Analysis Project Life Financials Current Year Financials Red TOTAL RESOURCES NET EXPENDITURE Projects are forecast to be overspent and/or significant delay to completion Amber Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time TOTAL EXPENDITURE
Page 2
WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 HRA CAPITAL PROGRAMME ANALYSIS OF RED PROJECTS MONTH END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 6,432 500 8% 7,232 800 12% Current Year Financials 1,200 500 42% 2,000 800 67% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 2 Project Life Financials 13,900 938 7% 14,650 750 5% Current Year Financials 3,000 938 31% 3,750 750 25% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 TOTAL OF RED PROJECTS Project Life Financials 20,333 1,438 7% 21,883 1,550 8% Current Year Financials 4,200 1,438 34% 5,750 1,550 37% Main Issues / Reason for Variance Void works to continue into 23/24 to bring void properties up to a lettable standard. Based on current projections using updated anticipated numbers it looks likely that the budget will be insufficient , resulting in a projected overspend in 23/24. Mitigating Action This is a significant priority and we continue to make positive progress against internal plan and targets to reduce the number of void houses. We expect this to continue to reduce. Anticipated Outcome The cost of bringing void properties up to lettable standard will result in a overspend. Void house strategy programme Spend on Void Properties to bring them up to letting standard Planned End Date Forecast End Date Anticipated Outcome Full budget spend, possible overspend. Planned End Date Forecast End Date Main Issues / Reason for Variance Demand has exceeded expectations. Due to the nature of this project (ensuring heating and hot water availbility) there is no option for a conscious reduction of installs. Mitigating Action None avialable Heating improvement works Carry out works to renew inefficient boilers/full systems as identified from the stock condition survey and renewal of obsolete/damaged boilers. 30 June 2023 Budget Details Project Life Financials Spend to Date Variance
Page 3
WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 3,216 150 5% 3,216 0 0% Current Year Financials 600 150 25% 600 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 2 Project Life Financials 2,814 131 5% 2,814 0 0% Current Year Financials 525 131 25% 525 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 3 Project Life Financials 1,493 0 0% 1,493 0 0% Current Year Financials 529 0 0% 529 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 4 Project Life Financials 203 0 0% 203 0 0% Current Year Financials 116 0 0% 116 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 Anticipated Outcome Full budget spend Planned End Date Forecast End Date Main Issues / Reason for Variance No issues. Development of QL system to carry on through 23/24. Mitigating Action None required Mitigating Action None required Anticipated Outcome Full budget spend QL Development This budget relates to the costs associated with the development of the Integrated Housing Management System Better Homes Priority Budget Priority projects as prioritised by the Better Homes Group Planned End Date Forecast End Date Main Issues / Reason for Variance A number of priority initiatives, supported by the Better Homes Project Board, are being investigated and are envisaged to have a positive impact on the current council housing stock and budget, with works expected to progress in 23/24. Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Anticipated Outcome Full budget spend Capitalised minor works Gypsy/ Traveller Site improvements Planned End Date Forecast End Date Adaptations to Housing for Special Needs Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Special needs adaptations None required Anticipated Outcome Full budget spend
Page 4
WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance 5 Project Life Financials 209 0 0% 209 0 0% Current Year Financials 71 0 0% 71 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 6 Project Life Financials 17 0 0% 17 0 0% Current Year Financials 17 0 0% 17 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 7 Project Life Financials 36 36 99% 36 0 0% Current Year Financials 36 36 99% 36 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 8 Project Life Financials 192 0 0% 192 0 0% Current Year Financials 192 0 0% 192 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 Main Issues / Reason for Variance Awaiting receipt of the airport scheme outline from Glasgow Airport before works can planned. Project expected to make progression in 23/24. Mitigating Action None required Anticipated Outcome Full budget spend Anticipated Outcome Full budget spend Airport Noise Noise Insulation Project Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Works for this project complete in April 23/24. Mitigating Action None required Mitigating Action None required Anticipated Outcome Full budget spend Redployable CCTV Cameras Purchase of 5 redeployable CCTV cameras for Housing use Community Safety Projects Community Safety Projects Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Anticipated Outcome Full budget spend Gypsy Travellers Site Gypsy/ Traveller Site improvements Planned End Date Forecast End Date
Page 5
WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance 9 Project Life Financials 23,161 1,032 4% 23,161 0 0% Current Year Financials 4,321 1,032 24% 4,321 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 10 Project Life Financials 19,286 1,476 8% 19,286 0 0% Current Year Financials 5,679 1,476 26% 5,679 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 11 Project Life Financials 11,687 128 1% 11,687 0 0% Current Year Financials 3,497 128 4% 3,497 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 12 Project Life Financials 6,400 0 0% 6,400 0 0% Current Year Financials 0 0 #DIV/0! 0 0 #DIV/0! Project Description Project Lifecycle 31-Mar-27 31-Mar-27 Mitigating Action None required Anticipated Outcome Full budget spend District Heating District Heating Connection to the Dalmuir and Littleholm multi storey flats Planned End Date Forecast End Date Main Issues / Reason for Variance Works expected to commence next financial year, therefore no Issues to report at this time. Project anticipated to meet full spend and targets. Main Issues / Reason for Variance Project is anticiptated to meet revised targets. Mitigating Action None required at this time Anticipated Outcome Full budget spend Anticipated Outcome Full budget spend Doors/window component renewals Doors/Windows Component Renewals Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required at this time Mitigating Action None required Anticipated Outcome Full budget spend Roof Coverings Building external component renewals, roofs/chimneys/flashings/fascias/gutters/svp Targeted SHQS /EESSH compliance works This budget is to focus on work required to maintain the SHQS compliance and energy efficiency with WDC housing stock. Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets.
Page 6
WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance 13 Project Life Financials 242 11 5% 242 0 0% Current Year Financials 45 11 25% 45 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 14 Project Life Financials 242 0 0% 242 0 0% Current Year Financials 45 0 0% 45 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 15 Project Life Financials 606 2 0% 606 0 0% Current Year Financials 113 2 2% 113 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 Mitigating Action None required Anticipated Outcome Full budget spend Statutory/regulatory compliance works (lifts/electrical/legionnella/fire etc) This budget will be used to upgrade / replace components / installations in order to comply with the relevant standards / legislation / health and safety in relation to housing stock. Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Main Issues / Reason for Variance This programme always presents challenges with owner liaison and reaching agreements to install door entry where no exists, this contributes directly to achieving SHQS compliance for this element. Mitigating Action Officers continue to liaise with owners to encourage agreement for install. Anticipated Outcome It is likely that this will not to meet full spend despite best efforts but officers will endeavour to gain owners agreement. Anticipated Outcome Full budget spend Secure entry component renewals This budget is to focus on secure door entry component renewals as identified and recommended from the housing stock condition survey and appropriate council officer referrals. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required External stores/garages/bin stores/drainage component renewals This budget is to focus on external stores/garages/bin stores etc. component renewals as identified and recommended from the housing stock condition survey.
Page 7
WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance 16 Project Life Financials 303 0 0% 303 0 0% Current Year Financials 57 0 0% 57 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 17 Project Life Financials 8,040 421 5% 8,040 0 0% Current Year Financials 1,500 421 28% 1,500 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 18 Project Life Financials 103 0 0% 103 0 0% Current Year Financials 103 0 0% 103 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 Anticipated Outcome Full budget spend Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Mitigating Action None required Anticipated Outcome Full budget spend Improvement works (Risk St) Risk Street Over clad Modern facilities and services New Kitchens, Bathrooms and Showers Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Anticipated Outcome Full budget spend Energy improvements/energy efficiency works Energy improvements/ efficiency works (e.g. loft insulation, pipe/tank insulation, draught exclusion) Planned End Date Forecast End Date
Page 8
WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance 19 Project Life Financials 40,500 0 0% 40,500 0 0% Current Year Financials 8,100 0 0% 8,100 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 20 Project Life Financials 3,835 219 6% 3,835 0 0% Current Year Financials 877 219 25% 877 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 21 Project Life Financials 5,454 656 12% 5,454 0 0% Current Year Financials 1,017 656 64% 1,017 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 22 Project Life Financials 1,212 0 0% 1,212 0 0% Current Year Financials 226 0 0% 226 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 Mitigating Action None required Anticipated Outcome Full budget spend Asbestos management works This budget is to fund work associated with the management of current asbestos legislation and the Council's asbestos policy within housing stock. Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Anticipated Outcome Full budget spend Anticipated Outcome Full budget spend Environmental renewal works, paths/fences/walls/parking area's Environmental renewal works, paths/fences/walls/parking areas Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet full spend and targets. Mitigating Action None required Mitigating Action none at this time Anticipated Outcome Spend as required Defective structures/component renewals Defective structures Contingencies This is a contingent budget for unforeseen matters which may arise during the year. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget of £8.1m inlcudes £8m additional capital investment for 23/24. Discussion ongoing through the Enhanced Capital programme working group to allocate these funds to capital projects agreed by tenants.
Page 9
WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance 23 Project Life Financials 5,050 0 0% 5,050 0 0% Current Year Financials 1,300 0 0% 1,300 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 24 Project Life Financials 21,073 520 2% 21,073 0 0% Current Year Financials 4,435 520 12% 4,435 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 Main Issues / Reason for Variance The main objective of the Buy Back Scheme is to bring former council properties that were sold through the RTB scheme, back into council use. These properties must assist the council with reducing housing need on the waiting list and where appropriate assist with external capital works. From 23/24, over 5 years, the buy back back scheme is benefiting from an additional £2m investment each year, included in this revised budget, totaling £10m over 5 years, to futher reduce the waiting list. The progress will be monitored and reported as the financial year progresses. Mitigating Action None required. Anticipated Outcome Budget spend anticipated, should criteria be met. Anticipated Outcome Full budget spend Buy Backs This is a budget to undertake specific projects that will deliver housing policies/strategies, example: Ex local authority and mortgage to rent buy-back scheme Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, anticipated to meet spend and revised targets. Mitigating Action None required Multi Story Flats ( including Fire Risk Assessment Works) High Rise Fire Safety Measures
Page 10
WEST DUNBARTONSHIRE COUNCIL APPENDIX 5 HRA CAPITAL PROGRAMME ANALYSIS OF GREEN PROJECTS MONTH END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance 25 Project Life Financials 177,132 4,645 3% 177,132 0 0% Current Year Financials 85,209 4,645 5% 85,209 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 26 Project Life Financials 13,984 0 0% 13,984 0 0% Current Year Financials 2,629 0 0% 2,629 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 TOTAL OF GREEN PROJECTS Project Life Financials 346,492 9,428 3% 346,492 0 0% Current Year Financials 121,242 9,428 8% 121,242 0 0% Mitigating Action None required Anticipated Outcome Full budget spend Salaries/central support/offices Allocation of costs from other WDC services who support the HRA capital programme Planned End Date Forecast End Date Main Issues / Reason for Variance No Issues, budget for salaries and support Mount Pleasant - 19 units to be completed on site by March 2025. Demolition now complete and submitting for planning 28 July 2023, start date anticpated March 2024. Bonhill Gap Site - 32 units to be completed on site. Awaiting appointment of consultants. Mitigating Action None required at this time Anticipated Outcome Project to complete and meet revised spend targets Clydebank East - 88 units to be completed by March 2025. Currently on site for remediation works and in week 24 of 116 week programme. Progressing well. Grant award still to be finalised. Queens Quay Site B - 29 units completed on site in 22/23. End of defects 6 October 2023 and retention released thereafter. Queens Quay Site C - 20 units to be completed on site, however no further progress due to land owner issue Pappert - 26 units to be completed on site by April 2025. Planning application submitted, Building Wrrant Progressing. Start date anticipated Jan 2024. Bank Street - 22 units to be completed on site by May 2025. Currently awaiting appointment of design team. Willox Park Phase1 - 17 units to be completed by March 2025. Design Team appointed as of 18 July 23. Moving towards planning submission. Affordable Supply Programme Affordable Housing Supply Programme Planned End Date Forecast End Date Main Issues / Reason for Variance Progress will continue to be monitored as the year progresses. Full budget spend anticpated at this time, with site specific updates as follows:-
Page 11
APPENDIX 6 WEST DUNBARTONSHIRE COUNCIL HRA CAPITAL PROGRAMME ANALYSIS OF RESOURCES MONTH END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials (46,875) (585) 1% (46,875) 0 0% Current Year Financials (28,055) (585) 2% (28,055) 0 0% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 2 Project Life Financials (8,646) (432) 5% (7,625) 1,021 -12% Current Year Financials (1,729) (432) 25% (708) 1,021 -59% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 3 Project Life Financials (311,208) (9,837) 3% (313,778) (2,570) 1% Current Year Financials (95,562) (9,837) 10% (98,131) (2,570) 3% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 4 Project Life Financials (96) (12) 13% (97) (1) 1% Current Year Financials (96) (12) 13% (97) (1) 1% Project Description Project Lifecycle 31-Mar-28 31-Mar-28 TOTAL RESOURCES Project Life Financials (366,825) (10,866) 3% (368,375) (1,550) 0% Current Year Financials (125,442) (10,866) 9% (126,992) (1,550) 1% Main Issues / Reason for Variance 30 June 2023 Budget Details Project Life Financials Spend to Date Variance New Build Grant Grant to facilitate the building of new build housing Planned End Date Forecast End Date Mitigating Action No issues, income due to be received with no problems anticipated Mitigating Action None required Anticipated Outcome Income due to be received CFCR This is capital spend which is funded by revenue budgets Planned End Date Forecast End Date Main Issues / Reason for Variance Contribution to Capital from Revenue in 23/24 Prudential borrowing incurred as required None required Anticipated Outcome Income to Capital Prudential Borrowing Prudential borrowing is long term borrowing from financial institutions that has been approved for the purposes of funding capital expenditure Planned End Date Forecast End Date Main Issues / Reason for Variance Prudential borrowing is impacted by programme delivery. Mitigating Action None available at this time. Anticipated Outcome Mitigating Action None available Anticipated Outcome Income will be received when due Other Capital Income Other Income to capital Planned End Date Forecast End Date Main Issues / Reason for Variance £0.096m estimated income from Glasgow Airport Authority is now expected to be received in 23/24 as project progresses
Page 12
WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 HRA CAPITAL PROGRAMME ANALYSIS OF AFFORDABLE HOUSING SUPPLY PROGRAMME MONTH END DATE PERIOD 3 Budget Spend to Date Forecast Spend £000 £000 £000 £000 % RAG Status Clydebank East 37,992 3,993 37,992 - 0% Queens Quay Site B 660 - 660 - 0% Queens Quay Site C 25,175 - 25,175 - 0% Pappert 13,276 13 13,276 - 0% Clydebank Gap Sites ( prev Lilac Avenue) 13,722 16 13,722 - 0% Bank Street 5,751 - 5,751 - 0% Clydebank Health Centre 11,016 585 11,016 - 0% Willox Park Phase1 6,185 34 6,185 - 0% Willox Park Phase2 7,500 - 7,500 - 0% Mount Pleasant 8,717 5 8,717 - 0% Silverton 2,590 - 2,590 - 0% Fees, Staffing Costs, contingency 8,097 - 8,097 - 0% - Gap sites budget remaining 9,182 - 9,182 - 0% Bonhill Gap Site 245 - 245 - 0% - Future New build sites 27,023 - 27,023 0% Total Expenditure 177,132 4,645 177,132 0 30 June 2023 Site Project Life Financials Variance