Item 11 Appendix 6,7,8 & 9
West Dunbartonshire Council · 30 August 2023
Back to West Dunbartonshire Council — 30 August 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME OVERALL PROGRAMME SUMMARY PERIOD END DATE PERIOD 3 Spend to Date Spend to Date £000 £000 Red 36 39.1% 58,260 29.7% 36 39.1% 368 26.0% Amber 0 0.0% 0 0.0% 0 0.0% 0 0.0% Green 56 60.9% 138,163 70.3% 56 60.9% 1,046 74.0% 92 100% 196,423 100% 92 100% 1,415 100% Budget Spend to Date Forecast Spend Forecast Variance Budget Spend to Date Forecast Spend Actual Variance Re-profiling Over/ (Under) £000 £000 £000 £000 £000 £000 £000 £000 £000 £000 60,618 58,260 63,107 2,489 13,152 368 13,163 11 0 11 0 0 0 0 0 0 0 0 0 0 300,265 138,163 299,522 (743) 79,661 1,046 79,661 0 0 0 360,883 196,423 362,629 1,746 92,814 1,415 92,825 11 0 11 (360,883) (196,423) (362,629) (1,746) (92,814) (1,415) (92,825) (11) 0 0 (0) (0) (0) (0) (0) (0) Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time 30 June 2023 Project Status Analysis Project Life Status Analysis Current Year Project Status Analysis Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Number of Projects at RAG Status % Projects at RAG Status % Project Spend at RAG Status Red Projects are forecast to be overspent and/or experience material delay to completion Amber Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green TOTAL EXPENDITURE Project Status Analysis Project Life Financials Current Year Financials Red Projects are either at risk of being overspent and/or delay in completion (although this is unquantifiable at present) or the project has any issues that require to be reported at this time Green Projects are on target both in relation to overall budget and the forecast stages in the project life cycle and no issues are anticipated at this time TOTAL EXPENDITURE TOTAL RESOURCES NET EXPENDITURE Projects are forecast to be overspent and/or significant delay to completion Amber
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 15 6 38% 16 1 4% Current Year Financials 2 2 119% 2 0 19% Project Description Project Manager Russell Hewton Chief Officer Russell Hewton Project Lifecycle 31-Mar-23 31-Mar-24 2 Project Life Financials 10 20 199% 20 10 99% Current Year Financials 0 0 0% 10 10 13594% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-24 31-Mar-24 3 Project Life Financials 50 51 101% 51 1 1% Current Year Financials 7 0 0% 8 1 10% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-24 4 Project Life Financials 40 40 100% 40 (0) 0% Current Year Financials 35 0 0% 35 0 0% Project Description Project Manager Karen Shannon Chief Officer Laurence Slavin Project Lifecycle 30-Sep-23 30-Nov-23 Anticipated Outcome Enhancements to the cash receipting system including PCI compliant telephone payment system. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget has been reprofiled to Financial Year 2023-2024. Version 2 of the upgrade was completed Jan 2023. Currently working on Call Secure Module with an anticipated go live late Autumn 2023. Mitigating Action None required at this time. Mitigating Action None required at this time. Anticipated Outcome Upgraded Electronic Insurance System. Enhancements to Cash Receipting System To enhance the cash receipting system in the way payments are made and allocated to back office by increasing the level of security that is required for online payments made by customers Electronic Insurance System Acquisition of a claims/incident management system supported by an electronic document management system. Planned End Date Forecast End Date Main Issues / Reason for Variance The various claim forms and departmental reports have been reviewed and updated and the relevant online request forms were submitted to the Digital Sub-Group to be converted to Online Achieve Forms. The various claim forms and departmental reports have now been converted to Online Achieve Forms and are in the process of being tested. Once complete, the supplier will take matters forward with their design team. An anticipated timeline for completion of the project, taking into account the various stages i.e. development, testing, going live etc. will be drawn up in conjunction with the supplier at that time. Budget spend anticipated in 2023/2024. Main Issues / Reason for Variance Budget was rephased to 2022-2023 as version upgrade of the Council's cash receipting system is required beforehand and is currently underway. The Module for this has been secured and anticipated timescales for Go Live is May 2023. Mitigating Action None required at this time. Anticipated Outcome Upgraded version with PCI compliant telephone payment system. None required at this time. Anticipated Outcome Requisition of ICT Equipment. Payment Card Industry Data Security Standard (PCIDSS) Module would ensure that WDC were compliant with the current requirements of PCIDSS for card payments without the need for numerous costly workarounds Planned End Date Forecast End Date Requisition ICT Equipment. Planned End Date Forecast End Date Main Issues / Reason for Variance Replacement of laptops, monitors and other ICT equipment. No further spend anticipated. Mitigating Action 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment5 Project Life Financials 30 30 100% 30 0 0% Current Year Financials 23 0 0% 23 0 0% Project Description Project Manager Adrian Gray Chief Officer Laurence Slavin Project Lifecycle 31-Mar-27 31-Mar-27 6 Project Life Financials 5 5 100% 5 0 0% Current Year Financials 5 0 0% 5 0 0% Project Description Project Manager Jackie Nicol Thomson Chief Officer Laurence Slavin Project Lifecycle 31-Mar-23 31-Mar-24 7 Project Life Financials 1,000 250 25% 1,000 0 0% Current Year Financials 250 0 0% 250 0 0% Project Description Project Manager Adrian Gray Chief Officer Laurence Slavin Project Lifecycle 31-Mar-26 31-Mar-26 8 Project Life Financials 33 33 100% 33 0 0% Current Year Financials 33 0 0% 33 0 0% Project Description Project Manager Alan Douglas Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 Main Issues / Reason for Variance Budget has been repahsed from 2022/23. Project was originally delyaed due to COVID19 restrictions and a decision was made to resume project once mocrosoft 365 was implemeted. It is anticipated that the project will complete by 31 March 2024 Mitigating Action None available at this time. Anticipated Outcome Project will be delivered on budget Anticipated Outcome Project will be delivered on time and on budget Legal Case Management System Legal Case Management System Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance No variances currently anticiapted. Mitigating Action None required at this time. Mitigating Action None available at this time. Anticipated Outcome Completion of project by 31 Macrh 2024 Cost of Living To support Council and community organisations with capital costs for cost of living initiatives. IFRS 16 Database This is a system which will ensure that WDC has the correct level of information and adheres to correct reporting of IFRS16 - Leasing. Planned End Date Forecast End Date Main Issues / Reason for Variance IFRS16 has been postponed and is due for implementation this financial year. It is anticipated that full spend will be incurred by 31 March 2024 Main Issues / Reason for Variance Work done during May and June, plus ongoing. Not invoiced until July. Mitigating Action None required Anticipated Outcome Anticipate completion of upgrade during 23-24 financial year. Agresso development The purpose of this project is to carry out an upgrade of the Agresso Finance System which was last upgraded in 2015. The requirement to upgrade is to maintain a level of support available from Unit 4 who have advised that support for older versions of the system is being reduced. Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment9 Project Life Financials 61 61 100% 61 (0) 0% Current Year Financials 58 0 0% 58 0 0% Project Description Project Manager Steven Milne Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-24 10 Project Life Financials 20 20 100% 20 0 0% Current Year Financials 7 0 0% 7 0 0% Project Description Project Manager Steven Milne Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-24 11 Project Life Financials 290 290 100% 290 0 0% Current Year Financials 227 0 0% 227 0 0% Project Description Project Manager Steven Milne Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-24 Mitigating Action Liasing with Leisure to see if opportunity to carry works between Dec and March . Appoint new external structural engineer to provide SER. Anticipated Outcome It is anticipated that Tender will go out this financial year. Depending on feedback from leisure re opportunity to close centre for AHU works, it is hoped Civil works will at least be intiated this financial year with AHU works completed next financial year. Leisure Energy projects - air handling units, upgrade lighting, circulating pumps, and draught proofing Measures to be installed at both Meadow Centre & Vale of Leven Swimming Pool; new pool hall Air Handling Units, upgrade lighting, circulating pumps Vale of Leven Swimming Pool, internal and external lighting and draught proofing. Planned End Date Forecast End Date Main Issues / Reason for Variance Expecting full spend prior to 31 March 2024. Other priorty projects have cintributed to delay. Also require to appoint structural engineer to progress report amd it is anticipated that this will be undertaken in the near future. Main Issues / Reason for Variance Expect full spend before 31 March 2024. Mitigating Action None required. Anticipated Outcome Delivery of project with full budget spend. Replace failed heating controls/valves & recommission Replace failed heating controls/valves & recommission. Planned End Date Forecast End Date Mitigating Action None Required. Anticipated Outcome Works to be undertaken in 24/25 Installation of Solar PV at Clydebank Leisure Centre Installation of Solar PV at Clydebank Leisure Centre. Planned End Date Forecast End Date Main Issues / Reason for Variance Tender works delayed due to Energy Officer being involved in other priority work. Aim to be tendered within this financial year but works will not be completed.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment12 Project Life Financials 1,456 1,456 100% 1,456 0 0% Current Year Financials 676 0 0% 676 0 0% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-24 13 Project Life Financials 747 747 100% 747 0 0% Current Year Financials 707 0 0% 707 0 0% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Dec-22 30-Jun-24 14 Project Life Financials 125 125 100% 125 0 0% Current Year Financials 26 0 0% 26 0 0% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 30-Jun-24 15 Project Life Financials 2,749 2,762 100% 2,762 13 0% Current Year Financials 814 (248) -30% 814 0 0% Project Description Project Manager Sarah Christie/Michelle Lynn Chief Officer Amanda Graham Project Lifecycle 31-Mar-23 31-Mar-24 Anticipated Outcome Projects delivered on budget Planned End Date Forecast End Date Main Issues / Reason for Variance The original projected spend has been affected by internal and external delays due to the Covid 19 recovery, a reduction in the scope of the Clydebank Town Hall project, a change in the delivery date for the Clydebank Museum at Clydebank Library during the contract award stage, while the new Dalmuir Library and Gallery had to be rescheduled for approval in August 2021. Officers are now making progress to get projects back on track, projects will still be delivered in full. Mitigating Action None avaialble at this time Heritage Capital Fund Heritage Capital Fund. Main Issues / Reason for Variance This capacity funding was awarded by UK Government to assist with development of LUF bids. WDC has been awarded a grant from LUF Round 1 and the capacity funding will be used in part to produce Artizan Centre redevelopment options. The balance will be used for Roads/Transportation to develop a major transportation bid for LUF2. Mitigating Action None available at this time Anticipated Outcome Projects delivered on budget Anticipated Outcome Projects delivered on budget Levelling Up Successful LUF applications that meet UK Government's over-riding objective of Levelling Up and transformational regeneration. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Kier is appointed to design and deliver the Activities Centre at Clydebank Town Centre. Design of the project is underway. Mitigating Action None available at this time Mitigating Action None required at this tinme Anticipated Outcome Projects delivered on budget Clydebank Can On The Canal New activities centre in Clydebank Town Centre. Place Based Investment Programme Scottish Government Funding to establish a Place-Based Investment Programme to ensure that all place based investments are shaped by the needs and aspirations of local communities. Planned End Date Forecast End Date Main Issues / Reason for Variance Projects contiue to be progressed and expected to complete this fiancnial year
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment16 Project Life Financials 150 150 100% 150 0 0% Current Year Financials 134 0 0% 134 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-21 31-Mar-24 17 Project Life Financials 2,375 1,175 49% 2,375 (0) 0% Current Year Financials 1,085 6 1% 1,085 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 31-Mar-25 18 Project Life Financials 50 50 100% 50 (0) 0% Current Year Financials 13 0 0% 13 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 19 Project Life Financials 2,712 5,305 196% 5,305 2,593 96% Current Year Financials 864 421 49% 864 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 30-Nov-23 Main Issues / Reason for Variance Project start was delayed due to planning issues and COVID-19 restrictions. Work commenced January 2021 with a proposed completion date of March 2022 which was extended to May 2023 due to design changes required by Planning. There is still a significant amount of work to be undertaken to complete the project and the cost of this work has been affected by Covid, Brexit and supply chain issues. The project overspent on budget last year and the project will overspend overall. Ongoing connection issues with Scottish Water. Delay issues have been highlighted at a senior level within Scottish Water and communication seems to be improving. Expected completion date is estimated to be November 2023. However, this is dependent on when water connection is made. Mitigating Action None available at this time Anticipated Outcome New sports Hub delivered Posties Park Sports Hub - New sports hub to include gym & running track Creation of a sports hub at Posties/Marinecraft to include a new changing pavilion/Gym, new all-weather 6 lane running track, conversion of blaze sports pitch to grass, new fencing, upgrade of existing floodlights and additional car parking. This combines the budget approved by the Council in February 2015 for Community Sports Facilities at Posties Park, draw down Planned End Date Forecast End Date Mitigating Action None available at this time Anticipated Outcome Sustainable burial environment for local residents. Kilmaronock Cemetery Extension Extension of existing cemetery at Kilmaronock. Planned End Date Forecast End Date Main Issues / Reason for Variance This budget will be used to develop an area of the existing Cemetery for additional burials. Project scope has now been developed and will be tendered under the minor civils framework. Budget spend anticipated in 2023/2024. Main Issues / Reason for Variance Various delays due to Covid and other utility issues. Planning was previously delayed but now resolved. Building warrant applications submitted and tender to be issued. Mitigating Action None available at this time. Anticipated Outcome New build community facility. Anticipated Outcome To deliver new sports changing facility. New Westbridgend Community Centre New Westbridgend Community Centre Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Project was delayed due to a number of COVID-19 related issues and utilities issues. Unit is now in production but delay to site due to the utility disconnection and demolition works. Demolition works complete and waiting for a date for installation. Mitigating Action None available at this time. New Sports Changing Facility at Lusset Glen in Old Kilpatrick New Sports Changing Facility at Lusset Glen in Old Kilpatrick
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment20 Project Life Financials 25 25 100% 25 0 0% Current Year Financials 6 0 0% 6 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 21 Project Life Financials 217 217 100% 217 0 0% Current Year Financials 214 0 0% 214 0 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 22 Project Life Financials 400 400 100% 400 0 0% Current Year Financials 42 0 0% 42 0 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 23 Project Life Financials 314 314 100% 314 (0) 0% Current Year Financials 56 0 0% 56 0 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 Main Issues / Reason for Variance Charging points to be installed at Moss O' Balloch park - project carried forward from 2022/23 Mitigating Action None required at this time. Anticipated Outcome To provide Electric Vehicle Charging points within West Dunbartonshire. Electrical Charging Points - Rapid Charge Funding has been awarded from Transport Scotland for the Installation of electrical charging points Planned End Date Forecast End Date Mitigating Action None available at this time. Anticipated Outcome To complete remaining civil works required. Auld Street Clydebank - Bond Completion of roadworks associated with Auld Street housing development. Creation of a footpath to Golden Jubilee Hospital. Planned End Date Forecast End Date Main Issues / Reason for Variance Road construction works completed in previous years. Remaining funds are insufficient to complete footpath construction. Works on hold until such time as additional funds can be secured. Anticipated Outcome To improve journey times and reliability of bus services. Planned End Date Forecast End Date Main Issues / Reason for Variance Officers working with external partners to identify projects to support funding. Project carried frowrd from 2022/23 Mitigating Action None available at this time. Bus Rapid Deployment Fund Funding has been awarded from Sustrans to assist with social distancing measures required as a result of the COVID-19 pandemic. Main Issues / Reason for Variance Supply and install extra large litter bins as a pilot project within hotspot problem areas. Project has commenced. Mitigating Action None required at this time. Anticipated Outcome Large bins provided for high traffic areas Large bins for high traffic areas (pilot) Supply and install extra large litter bins as a pilot project within hotspot problem areas. Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment24 Project Life Financials 2,485 350 14% 2,485 0 0% Current Year Financials 237 16 7% 237 0 0% Project Description Project Manager Raymond Walsh/ Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 25 Project Life Financials 500 500 100% 500 0 0% Current Year Financials 500 0 0% 500 0 0% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 26 Project Life Financials 4,300 4,300 100% 4,300 (0) 0% Current Year Financials 138 0 0% 138 0 0% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-24 27 Project Life Financials 400 400 100% 400 0 0% Current Year Financials 400 0 0% 400 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 Anticipated Outcome Project delivered within budget. Planned End Date Forecast End Date Main Issues / Reason for Variance Delivery delayed by the supplier. Full budget spend expected before the end of the financial year. Mitigating Action None available at this time. Purchase of gritters Purchase of gritters. Anticipated Outcome Projectwill enhance the A814 through Clydebank. Planned End Date Forecast End Date Main Issues / Reason for Variance Works substantially complete. Additional works as a compensation event started on Wallace street in July 2022. Mitigating Action None available at this time. Clydebank Charrette, A814 Clydebank Charrette, A814 Anticipated Outcome Projects should be complete within budget. Planned End Date Forecast End Date Main Issues / Reason for Variance Plans are under consideration by officers and will be submitted to Elected Members for approval. Project has been carried forward from 2022/23 Mitigating Action None required at this time. Mitigating Action None required at this time. Anticipated Outcome Project should be complete within budget. Flood Prevention Various flood prevention projects. Flood Risk Management Enhancement of drainage infrastructure to ensure compliance with Flood Risk Management Act 2009. Planned End Date Forecast End Date Main Issues / Reason for Variance A detailed design for Gruggies Burn will be undertaken. Project has been carried forward from 2022/23
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment28 Project Life Financials 869 659 76% 869 (0) 0% Current Year Financials 397 0 0% 397 0 0% Project Description Project Manager David Jones/ Julie McGrogan Chief Officer Laura Mason Project Lifecycle 31-Mar-29 31-Mar-29 29 Project Life Financials 376 376 100% 376 (0) 0% Current Year Financials 41 0 0% 41 0 0% Project Description Project Manager David Jones/ Julie McGrogan Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-23 30 Project Life Financials 20,621 19,766 96% 20,308 (313) -2% Current Year Financials 4,222 169 4% 4,222 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-24 31-Mar-24 31 Project Life Financials 2,011 2,011 100% 2,011 0 0% Current Year Financials 1,439 12 1% 1,439 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-24 31-Mar-24 Mitigating Action None available at this time. Anticipated Outcome Project delivered within amended timescales. Free School Meals Provision of Capital Funding from Scottish Government to implement free school meal initiative. Planned End Date Forecast End Date Main Issues / Reason for Variance Project is complete other than snagging works which can only be completed when school is closed however project end date is still on target. Additional budget required in relation to electrical phasing which was unknown at the time of project inception. Anticipated Outcome Project delivered within budget and to the revised programme, following COVID-19. Planned End Date Forecast End Date Main Issues / Reason for Variance Phase 1 of the project was handed over on Monday 18 October 2021, with pupils returning to the new school campus on Wednesday 20 October 2021. Phase 2 handed over on 25th July 2022. Ongoing work to conclude Final Defects and release final retention Note to Sarah. Forecast is required for retention plus any other money to be spent. Also Financial End date needs to be amended to the rention payment date. Thereafter no further payments will be made. Mitigating Action None Required Mitigating Action None required at this time. Anticipated Outcome Increase the Chromebook ratio for most disadvantaged children. Schools Estate Improvement Plan Improvement of Schools Estate. Digital Inclusion Increase the ratio of chrome book devices for most disadvantaged children and families and support for families with remote access. Planned End Date Forecast End Date Main Issues / Reason for Variance Although there is slippage caused mainly by the academic year starting several months after the financial year the project is still on track to be completed by the planned end date. Main Issues / Reason for Variance Although there is slippage caused mainly by the academic year starting several months after the financial year the project is still on track to be completed by the planned end date. Mitigating Action None required at this time. Anticipated Outcome Purchase of AV Equipment for Education. AV Equipment - Education Purchase of AV Equipment for Education. Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment32 Project Life Financials 750 750 100% 750 0 0% Current Year Financials 112 0 0% 112 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-24 33 Project Life Financials 5,508 5,508 100% 5,508 (0) 0% Current Year Financials 0 0 0% 0 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-22 30-Apr-23 34 Project Life Financials 8,628 8,820 102% 8,820 192 2% Current Year Financials 287 (11) -4% 287 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-23 31-Mar-23 35 Project Life Financials 1,150 1,150 100% 1,150 (0) 0% Current Year Financials 5 0 0% 5 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-22 30-Apr-23 Anticipated Outcome To create new community facilities with additional space for early years provisions. Planned End Date Forecast End Date Main Issues / Reason for Variance Project complete and final account to be agreed. Mitigating Action None required. Mitigating Action None required. Anticipated Outcome The project will be completed to deliver the requirements of the Early Years expansion plans. Dalmonach CE Centre To create new community facilities with additional space for early years provisions. Early Years Early Learning and Childcare Funding Early learning and childcare funding awarded to West Dunbartonshire Council to facilitate the expansion in entitlement to funded ELCC to 1140 hours from August 2020. Planned End Date Forecast End Date Main Issues / Reason for Variance Works progressing and budget spend anticipated in 2023/24 Main Issues / Reason for Variance Works progressing and budget spend anticipated in 2023/24 Mitigating Action None required. Anticipated Outcome Project delivered on time and within budget Anticipated Outcome Project delivered on budget. Schools Estate Refurbishment Plan Completion of condition surveys has been carried out to identify works required to bring various schools from Condition C to Condition B. Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Works progressing and budget spend anticipated in 2023/24 Mitigating Action None available at this time. Choices Programme - to assist young people who require additional support Bringing together Central Support Services which will include relocation of Choices Programme.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 7 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Valuation Joint Board - Requisition of ICT Equipment36 Project Life Financials 60 60 100% 60 0 0% Current Year Financials 10 0 0% 10 0 0% Project Description Project Manager James Gallacher Chief Officer Victoria Rogers Project Lifecycle 31-Oct-22 31-Mar-24 Main Issues / Reason for Variance Technical aspect of the project is complete and WDC are assisting with user testing. Delayed but on budget. This is funded by Scottish Government budget. Mitigating Action None available at this time. Anticipated Outcome Technical aspect of the project is complete and WDC assisting with user testing. Delayed but on budget. Internet of Things Asset Tracking Asset Tracking. Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials 53 48 90% 48 (5) -10% Current Year Financials 7 0 0% 7 0 0% Project Description Project Manager Alan Douglas Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 2 Project Life Financials 30 20 67% 30 0 0% Current Year Financials 10 0 0% 10 0 0% Project Description Project Manager Pamela Clifford Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 3 Project Life Financials 155 155 100% 155 0 0% Current Year Financials 10 0 0% 10 0 0% Project Description Project Manager Pamela Clifford Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 4 Project Life Financials 450 193 43% 193 (258) -57% Current Year Financials 0 0 0% 0 0 0% Project Description Project Manager Steven Milne Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 None required at this time. No action required at this time in the hands of Legal Zero Carbon Planned End Date Forecast End Date Anticipated Outcome Aniticpate full budget spend. Demolition 215 Main Street Alexandria Demolition of 215 Main Street Alexandria. Planned End Date Forecast End Date Main Issues / Reason for Variance Trainee solicitor in place. Budget will be fully spent. 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Main Issues / Reason for Variance Mitigating Action Officers will continmue to persue the credit note Anticipated Outcome Main Issues / Reason for Variance This outstanding money is being sought through the recharging order and through debtors. Anticipated Outcome Mitigating Action Continue to pursue repayment Mitigating Action Solicitor Project Support for Capital Projects Solicitor costs to directly support capital projects Planned End Date This project has been completed. However a credit is outstanding and should be received this financial year. ZeroCarbon No action required Main Issues / Reason for Variance This goes into the overall Antonine Project budget. Forecast End Date Mitigating Action Anticipated Outcome Solicitor support for Capital Projects, with full budget spend anticipated. Re -imagine Antonine Wall Council's capital contribution towards the multi-partner (five local authorities and Historic Environment Scotland) Rediscovering the Antonine Wall project which is also funded by the Heritage Lottery Fund. Planned End Date Forecast End Date Credut note received and project closed
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects5 Project Life Financials 5,064 3,527 70% 4,527 (538) -11% Current Year Financials 2,933 50 0% 2,933 0 0% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-23 31-Mar-25 6 Project Life Financials 16,155 8,997 56% 13,997 (2,158) -13% Current Year Financials 4,098 0 0% 4,098 0 0% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-25 7 Project Life Financials 22,213 22,100 99% 22,100 (113) -1% Current Year Financials 19,984 120 1% 19,984 0 0% Project Description Project Manager Gillian McNamara Chief Officer Alan Douglas Project Lifecycle 31-Mar-25 31-Mar-25 8 Project Life Financials 11,220 7,365 66% 11,220 0 0% Current Year Financials 7,209 150 2% 7,209 0 0% Project Description Project Manager Patricia Rowley/ Craig Jardine Chief Officer Alan Douglas Project Lifecycle 31-Mar-24 31-Mar-24 LUF Year one LUF spend includes acquisition cost of Artizan Centre, and design development for Glencairn House and Connecting Dumbarton Planned End Date Forecast End Date Main Issues / Reason for Variance Following completion of the Developments Strategy the delivery plan has been revised and updated. District Heating Network Expansion Network expansion to Golden Jubilee is discussed at every District Heating Project Board Anticipated Outcome Main Issues / Reason for Variance Funding to implement major regeneration projects linked to community charrettes. Planned End Date Forecast End Date Projects ongoing and expected be delivered on time and on budget Mitigating Action None required Anticipated Outcome Projects delivered on time and on budget Regeneration Fund Budget to facilitate the delivery of Regeneration throughout West Dunbartonshire, aligned to the Economic Strategy. Planned End Date Forecast End Date Main Issues / Reason for Variance Projects in progress and anticipate to complete on time Mitigating Action none required Anticipated Outcome Regeneration/Local Economic Development Mitigating Action None available at this time Anticipated Outcome District Heating Network Expansion. Planned End Date Forecast End Date Main Issues / Reason for Variance Network expansion to GJNH (Golden Jubilee National Hospital) will commence pending approval to proceed by the GJNH Board including agreeing tariff rates . Unable to confirm exact programme until approval has been given. Mitigating Action Projects delivered on budget Project to be delivered on programme and within budget once it has been fully set. projects delivered on time and on budget
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects9 Project Life Financials 33,491 15,790 47% 34,049 558 2% Current Year Financials 11,845 352 3% 11,845 0 0% Project Description Project Manager Patricia Rowley/ Craig Jardine Chief Officer Alan Douglas Project Lifecycle 31-Mar-27 31-Mar-27 10 Project Life Financials 421 421 100% 421 (0) 0% Current Year Financials 116 0 0% 116 0 0% Project Description Project Manager David Main Chief Officer Amanda Graham Project Lifecycle 31-Mar-24 31-Mar-24 11 Project Life Financials 1,590 1,590 100% 1,590 0 0% Current Year Financials 1,590 0 0% 1,590 0 0% Project Description Project Manager Michelle Lynn/ Sarah Christie Chief Officer Amanda Graham Project Lifecycle 31-Mar-24 31-Mar-25 12 Project Life Financials 8,535 2,583 30% 8,535 (0) 0% Current Year Financials 2,238 10 0% 2,238 0 0% Project Description Project Manager Sharon Jump/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-25 31-Mar-25 Transformation of Infrastructure Libraries and Museums Delivery of the project on time and within the increased budget Exxon City Deal Main Issues / Reason for Variance Strathleven Place Project delivered on budget None avalable at this time Anticipated Outcome Main Issues / Reason for Variance Budget has been rephased to this financial year for Dalmuir library as work was scheduled for 2023/2024. Mitigating Action As part of the City Deal project the WDC Exxon site at Bowling regeneration with alternative A82 route included. Planned End Date A number of H&S works have been carried out in depots with other works planned in the coming months. Scope and design of future works are currently being developed. Mitigating Action None available at this time Anticipated Outcome Deliver project outcomes within agreed budget Forecast End Date Main Issues / Reason for Variance Regular updates are provided at every Council meeting and monthly Project Board meetings and to City Deal. The main issues contained within the new Council's approved Outline Business Case are still valid, which include Exxon's remediation strategy, land transfer arrangements and issues relating to adjoining owners. WDC Consultants are monitoring the remediation process to ensure compliance with specification, also Esso are independently monitoring the remediation works. Final Business Case submission was June 2023. Through the Scape framework we are working closely with Balfour Beatty to achieve a formal pre construction agreement to allow the detailed design works to commence and the full construction programme to be developed. Agreements in principle are progressing with third party land owners. Note for Patricia - needs narrative on underbridge not happening this financial year and impact on budget spend for 23/24. Forecast will need to be amended. Mitigating Action None Required Anticipated Outcome To improve performance and efficiency of Council's Libraries and Cultural Services. Planned End Date Forecast End Date Depot Rationalisation None required. Anticipated Outcome Projects delivered on budget Depot Rationalisation. Planned End Date Forecast End Date Re-development of Strathleven. Planned End Date Forecast End Date Main Issues / Reason for Variance This project is linked to Glencairn House and Depot Rationalisation and will free up the current museum store and office space in Poplar Road. Opportunities exist to attract external funding. Mitigating Action
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects13 Project Life Financials 25,439 2,030 8% 24,278 (1,161) -5% Current Year Financials 2,030 (59) -3% 2,030 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-24 31-Mar-24 14 Project Life Financials 349 349 100% 349 0 0% Current Year Financials 340 0 0% 340 0 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-24 31-Mar-24 15 Project Life Financials 912 912 100% 912 0 0% Current Year Financials 6 (0) 0% 6 0 0% Project Description Project Manager Elaine Troup Chief Officer Peter Barry Project Lifecycle 31-Mar-24 31-Mar-24 16 Project Life Financials 2,430 630 26% 2,430 0 0% Current Year Financials 478 0 0% 478 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 The budget for this project was been rephased to FY 2023/2024. Mitigating Action None available at this time. Anticipated Outcome To deliver new sports changing facility. Works progressing. Mitigating Action None required at this time Anticipated Outcome Full budget spend anticipated. Mitigating Action None required Full spend is anticipated on this year's budget. Main Issues / Reason for Variance The budget will continue to support and contribute to building capacity in communities. Planned End Date Forecast End Date Mitigating Action Anticipated Outcome Better access with parks, cemeteries and open spaces. Building Upgrades and H&S - lifecycle & reactive building upgrades Lifecycle and reactive building upgrades. Planned End Date Forecast End Date Main Issues / Reason for Variance New Sports Changing Facility Dumbarton West (Old OLSP site) New Sports Changing Facility Dumbarton West (Old OLSP site) Planned End Date Forecast End Date Main Issues / Reason for Variance Invest in "Your Community Initiative" Capital budget to support the roll out of Your Community, an initiative designed to achieve coordinated service delivery in response to community need. This is complimented by community capacity building, empowering WD citizens to do more for their own communities (leading to less reliance on council). Also included is the implementation of participatory Planned End Date Forecast End Date Anticipated Outcome Public non-adopted paths and roads Upgrades to drainage and lighting to enhance the lifespan of paths and roads within facilities in public parks, cemeteries and civic spaces. None required at this time. Main Issues / Reason for Variance Projects are currently being developed to deliver better access in our parks, cemeteries and open spaces. Full budget spend anticipated in 2023/2024.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects17 Project Life Financials 449 492 110% 492 44 10% Current Year Financials 446 0 0% 446 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 18 Project Life Financials 250 250 100% 250 0 0% Current Year Financials 250 0 0% 250 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 19 Project Life Financials 221 221 100% 221 0 0% Current Year Financials 8 0 0% 8 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 03-Apr-21 31-Mar-23 20 Project Life Financials 817 817 100% 817 (0) 0% Current Year Financials 529 0 0% 529 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 Main Issues / Reason for Variance Works progressing None required at this time. Allotment Development To develop an allotment site. Planned End Date Forecast End Date Mitigating Action Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Sustainable burial environment for local residents. Project is now being developed for tendering, with project commencing May 2023 and completion expected by 31 March 2024. Anticipated Outcome Extension to existing cemetery providing a sustainable burial environment. None required at this time. Main Issues / Reason for Variance New all weather tennis courts. Vale of Leven Cemetery Extension Extension of existing cemetery in Vale of Leven. Planned End Date Forecast End Date Main Issues / Reason for Variance Mitigating Action None available at this time. Mitigating Action Anticipated Outcome Additioanl allotments delivered within budget Cemetery Extension, North Dalnotter 00 January 1900 Planned End Date Forecast End Date Works progressomg Sports Facilities Upgrades - Argyll Park - Construction of 3 All Weather Tennis Courts Project is part of wider investment in sporting facilities and is dependent on match funding from Sports Scotland. Agreement in principle to wider WDC strategic priorities. Planned End Date Forecast End Date Project works complete. Retentions to be paid None required at this time. Anticipated Outcome
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects21 Project Life Financials 200 200 100% 200 0 0% Current Year Financials 200 0 0% 200 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-25 22 Project Life Financials 739 439 59% 739 (0) 0% Current Year Financials 380 33 9% 380 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-28 31-Mar-28 23 Project Life Financials 210 210 100% 210 0 0% Current Year Financials 210 0 0% 210 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 30-Nov-23 31-Mar-24 24 Project Life Financials 485 485 100% 485 0 0% Current Year Financials 430 0 0% 430 0 0% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 Mitigating Action None required. Anticipated Outcome Consultant and design team fees for resurfacing of 3G pitch at East End Park. East End Park Resurfacing Resurfacing of 3G pitch at East End Park. Planned End Date Forecast End Date Main Issues / Reason for Variance Additional fudning received and projects will be allocated. Design fees to develop Mountain bike skills trail in Balloch country park. Invoice for project received Anticipated Outcome Mountain bike track Resurfacing of 3G pitch at East End Park. Play Parks Grant Funding Renew and replace play park equipment Planned End Date Forecast End Date Main Issues / Reason for Variance Mitigating Action None required at this time. Anticipated Outcome Renewal of play parks Balloch Mountain Bike Track Develop a mountain bike skills trail at Balloch Castle Country Park. Planned End Date Forecast End Date Main Issues / Reason for Variance Mitigating Action None required at this time. Development of play areas to improve accessibility and inclusiveness of play areas throughout West Dunbartonshire. Projects are being developed for implementation over the next five years. Nature Restoration Fund Nature resource for Faifley Community Planned End Date Forecast End Date Main Issues / Reason for Variance Mitigating Action None required at this time. Anticipated Outcome complettion of project on time and on budget
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects25 Project Life Financials 1,244 1,051 84% 1,051 (193) -16% Current Year Financials 905 0 0% 905 0 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 26 Project Life Financials 60 60 100% 60 0 0% Current Year Financials 5 0 0% 5 0 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 27 Project Life Financials 800 800 100% 800 0 0% Current Year Financials 620 0 0% 620 0 0% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-24 28 Project Life Financials 2,277 2,277 100% 2,277 0 0% Current Year Financials 1,480 0 0% 1,480 0 0% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 Cycling, Walking and Safer Streets Introduction of enhanced walking routes and traffic calming schemes to introduce safer streets within West Dunbartonshire. Planned End Date Forecast End Date Turnberry Homes - traffic calming/ management at Turnberry housing development off Castle Road To develop projects including Balloch Cycle Way (Pier Road to Mollanbowie/Boturich Road), and other projects principally around National Cycle Network 7 including Angus Street/Bonhill Bridge and Atlus Street/Cart Street, Clydebank and pedestrian dropped kerbs. Additional funding has been received and will be allocted to appropriate projects. Funding has been received from Turnberry Homes and will be used to introduce traffic calming and traffic management measures to mitigate the impact of additional traffic accessing the housing development off Castle Road, Dumbarton. Planned End Date Forecast End Date Consultation completed 2021/2022 and speed humps installed prior to 31 March 2023. Main Issues / Reason for Variance Strathclyde Partnership for Transport - Bus, cycling and walking infrastructure improvements & Park and Rides River Leven Flood Prevention Scheme Main Issues / Reason for Variance Mitigating Action None required at this time. Anticipated Outcome Traffic calming to be installed in Dumbarton East. Main Issues / Reason for Variance Mitigating Action None required at this time. Anticipated Outcome To improve connectivity and enhanced Cycling routes within West Dunbartonshire. River Leven Flood Prevention Scheme. Main Issues / Reason for Variance Planned End Date Forecast End Date Awaiting outcome of Scottish Government & SEPA deliberations - project has been carried forward from 2022/23 Mitigating Action None required at this time. Anticipated Outcome Project should be completed within budget. Strathclyde Partnership for Transport - Bus, cycling and walking infrastructure improvements. Planned End Date Forecast End Date Work will be undertaken during this financial year for A8014 Kilbowie Road, Balloch Station Park and Ride and Bus Infrastructure Improvements. A814 Congestion measures contractor arrived on site mid-August. Works are progressing well. The budget for Balloch Station will be used for consultancy works and planning application fees. Additional funding has been received and approriate projects will be identified. Mitigating Action None required at this time. Anticipated Outcome Improve accessibility to Public Transport and improve journey time reliability.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects29 Project Life Financials 24,658 6,872 28% 27,224 2,565 10% Current Year Financials 2,195 (64) -3% 2,195 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 30 Project Life Financials 881 112 13% 912 32 4% Current Year Financials 84 4 5% 84 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 31 Project Life Financials 97 97 100% 97 (0) 0% Current Year Financials 29 2 7% 29 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 32 Project Life Financials 15,053 1,984 13% 15,053 (0) 0% Current Year Financials 1,530 0 0% 1,530 0 0% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-25 Infrastructure - Roads Gruggies Burn Flood Prevention Street lighting and associated electrical infrastructure Main Issues / Reason for Variance Roads Operations are progressing an extensive surfacing program and have a number of schemes to be completed by the end of the financial year. Mitigating Action Planned End Date Forecast End Date Anticipated Outcome Intention is to complete works within budget. Improvement of WDC Roads Depot. Depot Improvement Works None available at this time. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget will be allocated to ensure mainteance of street lighting. Mitigating Action Planned End Date Forecast End Date Main Issues / Reason for Variance This budget will be utilised for depot rationalisation works during the financial year. Infrastructure - Roads. None required at this time. Anticipated Outcome Intention is to complete various surfacing works by the end of March 2024. WDC is responsible for the maintenance of 18,000 street lighting columns and associated illuminated signs and bollards. This budget is required for this infrastructure. Mitigating Action None available at this time. Anticipated Outcome Intention is to complete works within budget. Commission of Gruggies Flood Prevention Scheme. Planned End Date Forecast End Date Main Issues / Reason for Variance Budget to be used for a detailed design for Gruggies Burn. Mitigating Action None available at this time. Anticipated Outcome Project should be completed within budget.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects33 Project Life Financials 1,700 1,700 100% 1,700 0 0% Current Year Financials 693 0 0% 693 0 0% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 34 Project Life Financials 134 134 100% 134 0 0% Current Year Financials 134 0 0% 134 0 0% Project Description Project Manager Sharron Worthington Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 35 Project Life Financials 80 80 100% 80 0 0% Current Year Financials 75 0 0% 75 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 36 Project Life Financials 300 300 100% 300 0 0% Current Year Financials 26 0 0% 26 0 0% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 Traffic Signal Upgrades Roads Plant To purchase equipment. A813 Road Improvement Phase 1 Funding has been awarded from Sustrans to assist with social distancing measures required as a result of the COVID-19 pandemic. Planned End Date Forecast End Date Main Issues / Reason for Variance Roads Safety Main Issues / Reason for Variance New Plant to be purchased Mitigating Action None required. Anticipated Outcome Upgrade Traffic Signals Planned End Date Forecast End Date Officers working with external partners to identify projects to support funding. Project carried frowrd from 2022/23 Mitigating Action None available at this time. Anticipated Outcome To improve journey times and reliability of bus services. Roads Safety Planned End Date Forecast End Date Main Issues / Reason for Variance New funding which will be allocated to approiate projects. Mitigating Action None required at this time. Anticipated Outcome Projects delivered on time and on budget Purchase of Roads plant and equipment. Planned End Date Forecast End Date Main Issues / Reason for Variance The signalisation design of Kilbowie roundabout is underway and ocne complete construction will be programmed. Mitigating Action None required. To upgrade traffic signals. Anticipated Outcome
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects37 Project Life Financials 1,000 1,000 100% 1,000 0 0% Current Year Financials 878 185 21% 878 0 0% Project Description Project Manager Hugh Campbell Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 38 Project Life Financials 1,000 1,000 100% 1,000 0 0% Current Year Financials 1,000 0 0% 1,000 0 0% Project Description Project Manager Gail MacFarlane Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 39 Project Life Financials 12,177 3,857 32% 12,177 0 0% Current Year Financials 3,314 29 1% 3,314 0 0% Project Description Project Manager Gail MacFarlane Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 40 Project Life Financials 1,980 1,980 100% 1,980 0 0% Current Year Financials 1,980 0 0% 1,980 0 0% Project Description Project Manager Gail MacFarlane Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 Waste Transfer Station Mitigating Action None available. None required. Anticipated Outcome Improvement to pavements. Vehicle Replacement Strategy Anticipated Outcome Replacement of refuse collection vehicles. Vehicle Replacement Mitigating Action Replacement of refuse collection vehicles. Planned End Date Forecast End Date Main Issues / Reason for Variance Full budget allocated for this year including the procurement of large vehicles for waste collection. Replacement of vehicles which have reached end of programmed lifespan (7 year heavy vehicles, 10 year light vehicles). Planned End Date Forecast End Date Various pavement improvement projects. Planned End Date Forecast End Date Main Issues / Reason for Variance Projects and locations to be decided. Pavement improvements Main Issues / Reason for Variance Vehicles are being ordered for delivery in this financial year but larger vehicles have been delayed into financial year 2023/2024. The design, development and construction of a recycling and bulk waste transfer facility that will ensure all recycling material can be sorted and disposed off appropriately to ensure compliance with landfill ban in 2025. Planned End Date Forecast End Date Main Issues / Reason for Variance Consultant project nearing completion and spend will be made thereafter. Mitigating Action None Required. Anticipated Outcome Replacement of fleet within budget. Anticipated Outcome Mitigating Action None Required. Project delivered within budget.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects41 Project Life Financials 179 80 45% 160 (19) -10% Current Year Financials 9 0 0% 9 0 0% Project Description Project Manager Gail MacFarlane Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 42 Project Life Financials 60 60 100% 60 0 0% Current Year Financials 16 0 0% 16 0 0% Project Description Project Manager Gail MacFarlane Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 43 Project Life Financials 79 79 100% 79 0 0% Current Year Financials 79 0 0% 79 0 0% Project Description Project Manager Gail MacFarlane Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 44 Project Life Financials 20 20 100% 20 0 0% Current Year Financials 20 0 0% 20 0 0% Project Description Project Manager Gail MacFarlane Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 None Required. Anticipated Outcome Project delivered within budget. None Required. Anticipated Outcome Project delivered within budget. 2022/23 GRANT OFFER FOR ELECTRIC VEHICLE INFRASTRUCTURE Planned End Date Forecast End Date Main Issues / Reason for Variance Project in progress 2022/23 GRANT OFFER FOR ELECTRIC VEHICLE INFRASTRUCTURE Smarter Choices, Smarter Places Planned End Date Forecast End Date Main Issues / Reason for Variance River bank erosion repair - Levenhowe Project in progress Mitigating Action Mitigating Action None Required. Anticipated Outcome Project delivered within budget. 2022/23 GRANT OFFER FOR ELECTRIC VEHICLE INFRASTRUCTURE New Funding - Project in progress Mitigating Action None Required. Anticipated Outcome Project delivered within budget. River bank erosion repair in the Levenhowe area Planned End Date Forecast End Date Main Issues / Reason for Variance Mitigating Action The purchase of 2 compactors for the Council civic amenity site at Dalmoak. Planned End Date Forecast End Date Main Issues / Reason for Variance Compactors have now been delivered. Replacement of compactors at Dalmoak civic amenity site
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects45 Project Life Financials 150 150 100% 150 0 0% Current Year Financials 150 0 0% 150 0 0% Project Description Project Manager Gail MacFarlane Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 46 Project Life Financials 35,714 4,395 12% 35,714 (0) 0% Current Year Financials 3,495 81 2% 3,495 0 0% Project Description Project Manager Craig Jardine Chief Officer Laura Mason Project Lifecycle 31-Mar-26 31-Jul-27 47 Project Life Financials 7,886 1,773 22% 7,886 0 0% Current Year Financials 845 1 0% 845 0 0% Project Description Project Manager Julie Slavin Chief Officer Beth Culshaw Project Lifecycle 31-Mar-23 31-Mar-23 48 Project Life Financials 214 125 58% 214 0 0% Current Year Financials 125 3 3% 125 0 0% Project Description Project Manager Alastair Handley Chief Officer Beth Culshaw Project Lifecycle 31-Mar-24 31-Mar-24 Project delivered within budget. Project in progress None Required. Anticipated Outcome Main Issues / Reason for Variance The next phase of the Schools Estate Improvement Plan involves the development of a new Campus provision in the Faifley area. WDC has been successful in securing funding from the Scottish Government Learning Estate Improvement Programme. SFT confirmed the indicative funding allocation for this project at £18.416m on the 4 May 2021, this will be received as a revenue stream over the 25 years of the Scottish Government financial support (subject to the Council adhering to the funding criteria). Site Options Appraisal has taken place and Members approved the recommendation to proceed with the new Faifley Campus on the St Joseph's site at Education Committee on 9th June 2021. The design team and main contractor have been appointed and the next phase will see the design development for the new Campus taking place. The statutory consultation process was launched in September 2021 and a report was brought back to the Educational Services committee in March 2022 concluding the process. RIBA Stage 4 is now complete with an expected Planning Committee date of September/October 2023. Mitigating Action None required at this time Schools Estate Improvement Plan - next Phase - Faifley Campus Improvement of Schools Estate. Planned End Date Forecast End Date Delivery of the project within budget and on time. Forecast End Date None available at this time Main Issues / Reason for Variance Anticipate the budget to be fully spent in 2023/24 Anticipated Outcome Main Issues / Reason for Variance Anticipate the budget to be fully spent in 2023/24 Mitigating Action Anticipated Outcome Aids & Adaptations - Special Needs Adaptations & Equipment Reactive budget to provide adaptations and equipment for HSCP clients. Planned End Date Park Improvements and Mulit Games Area - Goldenhill Park River bank erosion repair in the Levenhowe area Planned End Date Forecast End Date Main Issues / Reason for Variance Mitigating Action Anticipated Outcome Provision of adaptations and equipment to HSCP clients as anticipated. HSCP ICT Upgrade of systems Review/replace the current case management systems. Planned End Date Forecast End Date None available at this time Review/replace the current case management systems. Mitigating Action
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects49 Project Life Financials 924 308 33% 924 0 0% Current Year Financials 308 0 0% 308 0 0% Project Description Project Manager Julie Slavin Chief Officer Beth Culshaw Project Lifecycle 31-Mar-23 31-Mar-23 50 Project Life Financials 73 73 100% 73 0 0% Current Year Financials 19 0 0% 19 0 0% Project Description Project Manager Julie Slavin Chief Officer Beth Culshaw Project Lifecycle 31-Mar-23 31-Mar-23 51 Project Life Financials 27,550 27,550 100% 27,550 0 0% Current Year Financials 277 0 0% 277 0 0% Project Description Project Manager Craig Jardine Chief Officer Beth Culshaw Project Lifecycle 31-Mar-22 31-Mar-23 52 Project Life Financials 11,413 2,127 19% 11,325 (87) -1% Current Year Financials 1,332 13 1% 1,332 0 0% Project Description Project Manager James Gallacher Chief Officer Victoria Rogers Project Lifecycle 31-Mar-24 31-Mar-24 Main Issues / Reason for Variance Anticipate the budget to be fully spent in 2023/24 Mitigating Action Main Issues / Reason for Variance Project complete with a slight overspend due to additional works required in relation to roof vents which required to be installed. Acceleration of budget has been requested in relation to an overspend in the current year. Mitigating Action Anticipated Outcome Main Issues / Reason for Variance Anticipate the budget to be fully spent in 2023/24 Mitigating Action Anticipated Outcome Planned End Date Forecast End Date Community Alarm upgrade To upgrade Community Alarm None available at this time Community Alarm Upgrade Criminal Justice Adaptations Renovation of Unit 11 Levenside Business Court. Planned End Date Forecast End Date Mitigating Action Anticipated Outcome Main Issues / Reason for Variance None available at this time Renovation of Unit 11 Levenside Business Court Replace Elderly Care Homes and Day Care Centres Design and construction of replacement elderly care homes and day care centres in Dumbarton and Clydebank areas. Planned End Date Forecast End Date The statement of final account has been signed and financial risk exposure should be reduced through efforts to dispose of the existing properties at the earliest opportunity. Dumbarton Care Home opened 2017. Clydebank Care Home was certified complete on 9 November 2020. ICT Modernisation This budget is to facilitate ICT infrastructure and modernise working practices. Planned End Date Forecast End Date This budget will be utilised facilitate ICT infrastructure and modernise working practices. none required Anticipated Outcome projects delivered on time and on budget
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 8 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT GREEN ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Variance Solicitor Project Support for Capital Projects53 Project Life Financials 2,026 2,026 100% 2,026 0 0% Current Year Financials 873 112 13% 873 0 0% Project Description Project Manager James Gallacher Chief Officer Victoria Rogers Project Lifecycle 31-Mar-24 31-Mar-24 54 Project Life Financials 503 503 100% 503 0 0% Current Year Financials 185 (7) -4% 185 0 0% Project Description Project Manager James Gallacher Chief Officer Victoria Rogers Project Lifecycle 30-Sep-23 30-Sep-23 55 Project Life Financials 379 88 23% 379 (0) 0% Current Year Financials 46 0 0% 46 0 0% Project Description Project Manager Arun Menon Chief Officer Victoria Rogers Project Lifecycle 31-Mar-30 31-Mar-30 56 Project Life Financials 17,776 5,678 32% 18,366 590 3% Current Year Financials 1,586 31 2% 1,586 0 0% Project Description Project Manager N/A Chief Officer N/A Project Lifecycle 31-Mar-23 31-Mar-23 Main Issues / Reason for Variance Mitigating Action Main Issues / Reason for Variance Main Issues / Reason for Variance Mitigating Action Main Issues / Reason for Variance Planned End Date Forecast End Date ICT Security & DR The project is for the enhancement of security systems, server replacement and the update of corporate applications to ensure compliance with 15/16 PSN requirements, to enhance the disaster recovery capabilities of WDC. Direct Project Support The project is for the enhancement of security systems, server replacement and the update of corporate applications to ensure compliance with 15/16 PSN requirements, to enhance the disaster recovery capabilities of WDC. Projects will be undertaken throughout bthe year to support this none required Anticipated Outcome projects delivered on time and on budget 365 Implementation Project services to delivery Microsoft 365 Implementation including 3rd party supplier, training, technical consultancy etc. Salary Capitalisation in 2023/2024. Mitigating Action None required. Anticipated Outcome Direct project support costs allocated as appropriate. Planned End Date Forecast End Date Project spend relates to internal and external resources to implement new systems, processes and user training skills. Mailbox migration aspect of the project now being resumed as cloud backup solution is in place. Implementation of device management functionality in 365 is live for corporate devices but full rollout is linked to mailbox migrations. Information governance work stream in progress. Project resourcing issues continue due to competing demands and competitive environment for recruitment. none required Anticipated Outcome projects delivered on time and on budget Development of Workforce Management System Project to develop the Workforce Management System. Planned End Date Forecast End Date Work continues on developments resulting in some spend in the current year. none required Anticipated Outcome Work continues on developments resulting in some spend in the current year. Business support cost such as reallocation of architects and project support at year end. Planned End Date Forecast End Date Mitigating Action
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 9 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF RESOURCES PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 1 Project Life Financials (2,169) (2,070) 95% (2,169) (0) 0% Current Year Financials (2,070) 0 0% (2,070) 0 0% Project Description Project Lifecycle 31-Mar-24 31-Mar-24 2 Project Life Financials (92,560) (41,875) 45% (93,795) (1,236) 1% Current Year Financials (7,453) (2,416) 32% (7,453) 0 0% Project Description Project Lifecycle 31-Mar-30 31-Mar-30 3 Project Life Financials (41,410) (22,826) 55% (43,449) (2,039) 5% Current Year Financials (15,890) (123) 1% (15,890) 0 0% Project Description Project Lifecycle 31-Mar-26 31-Mar-26 4 Project Life Financials (11,176) (11,264) 101% (12,741) (1,565) 14% Current Year Financials (3,824) 50 -1% (3,824) 0 0% Project Description Project Lifecycle 31-Mar-24 31-Mar-24 30 June 2023 Budget Details Project Life Financials Application of resources is dependent on capital project progressing in year as planned. Spend to Date Forecast Variance Resources Carried Forward These are resources that have been received in previous years relating to Turnberry Homes, Town Centre Fund Grant, Digital Inclusion, Clydebank Can on the Canal, Internet of Things Asset Tracking, Renew Playparks, Knowes Nature Reserve,Flood Prevention, District Heating Electric Vehicle Infrastructure and Auld Street Bond. Planned End Date Forecast End Date Main Issues / Reason for Variance Planned End Date Forecast End Date Mitigating Action None required at this time. Anticipated Outcome Application of resources held on balance sheet as at 31 March 2023 as appropriate. General Services Capital Grant This is a general grant received from the Scottish Government in relation to General Services capital spend Application of resources is dependent on capital project progressing in year as planned. Main Issues / Reason for Variance General services capital grant is anticipated to be received as forecast. Mitigating Action None required at this time Anticipated Outcome General services capital grant is anticipated to be received as forecast. Ring Fenced Government Grant Funding This is ring fenced grant funding which is primarily anticipated to be received from the Scottish Government and relates to Cycling, Walking, Safer Streets, Regeneration Placed Based Investment Programme, Early Years, Gruggies Burn Flood works, Early Years funding, City Deal and Town Centre Fund. Planned End Date Forecast End Date Main Issues / Reason for Variance None required. Mitigating Action Mitigating actions are detailed within the appropriate status updates. Anticipated Outcome Application of resources as appropriate. Match Funding / Other Grants and Contributions Match Funding / Other Grants and Contributions Planned End Date Forecast End Date Main Issues / Reason for Variance Application of resources is dependent on capital project progressing in year as planned. Mitigating Action Anticipated Outcome Match funding received.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 9 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF RESOURCES PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2023 Budget Details Project Life Financials Spend to Date Forecast Variance Resources Carried Forward 5 Project Life Financials (213,569) (118,388) 55% (210,475) 3,094 -1% Current Year Financials (63,578) 1,074 -2% (63,589) (11) 0% Project Description Project Lifecycle 31-Mar-26 31-Mar-26 Prudential Borrowing Prudential borrowing is long term borrowing from financial institutions that has been approved for the purposes of funding capital expenditure Planned End Date Forecast End Date Main Issues / Reason for Variance Prudential borrowing is impacted by programme delivery therefore mitigating action is detailed in the red and amber analysis. Mitigating Action None available at this time. Anticipated Outcome While prudential borrowing requirement is likely to be less than budgeted in the current financial year this is anticipated to catch up over the programme life.