Erratum Notice for Item 19 (with correct report for 'Housing Revenue Account (HRA) Capital Budgetary Report to 31 August 2025 (Period 5)')
West Dunbartonshire Council · 29 October 2025
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Erratum Notice West Dunbartonshire Council Date: Wednesday, 29 October 2025 ___________________________________________________________________ Time: 16:00 ___________________________________________________________________ Format: Hybrid meeting ___________________________________________________________________ Contact: Carol-Ann Burns, Senior Democratic Services Officer Email: carol-ann.burns@west-dunbarton.gov.uk committee.admin@west-dunbarton.gov.uk Dear Member ERRATUM – CORRECT REPORT FOR ITEM 19 I refer to the papers for the above meeting which were issued on 16 October and would advise that the document pack contained the incorrect report for Item 19, ‘Housing Revenue Account (HRA) Capital Budgetary Control Report to 31 August 2025 (Period 5)’. Please substitute the attached report for the one issued previously. I apologise for any inconvenience caused. Yours faithfully PETER HESSETT Chief Executive 19 HOUSING REVENUE ACCOUNT (HRA) CAPITAL BUDGETARY 291 – 301 CONTROL REPORT TO 31 AUGUST 2025 (PERIOD 5) Submit report by the Chief Officer – Resources providing an update on the HRA capital programme to 31 August 2025.
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Distribution:- Provost Karen Murray Conaghan Councillor June McKay Councillor James Bollan Councillor John Millar Councillor Kevin Crawford Councillor Lawrence O’Neill Councillor Ian Dickson Councillor Lauren Oxley Councillor Diane Docherty Councillor Chris Pollock Councillor Fiona Hennebry Councillor Martin Rooney Councillor Gurpreet Singh Johal Councillor William Rooney Councillor Daniel Lennie Councillor Gordon Scanlan Councillor David McBride Councillor Hazel Sorrell Councillor Jonathan McColl Councillor Clare Steel Councillor Michelle McGinty Councillor Sophie Traynor Chief Executive Chief Officers Date of issue: 20 October 2025
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WEST DUNBARTONSHIRE COUNCIL Report by the Chief Officer – Resources Council – 29 October 2025 ___________________________________________________________________ Subject: Housing Revenue Account (HRA) Capital Budgetary Control Report to 31 August 2025 (Period 5) 1. Purpose 1.1 This report provides an update on the HRA capital programme to 31 August 2025. 2. Recommendations 2.1 Council is asked to: i) Note the position of the 2025/26 HRA capital budget and the HRA capital plan as 31 August 2025. ii) Note project life performance is monitored against a £345.311m project life expenditure estimate, a £80.379m project life income estimate and a £264.932m five-year borrowing requirement. iii) Note all projects are currently on track to achieve their planned completion dates and that eleven projects are forecast to deliver a total underspend of £6.481m against their five-year project life budgets. iv) Note in year financial performance is monitored against a 2025/26 capital expenditure budget of £55.547m, 2025/26 capital income budget of £6.290m and a one-year borrowing requirement of £49.257m. v) Note thirty-two projects are reporting as off track in 2025/26 with an anticipated under spend of £9.812m against their 2025/26 budgets reducing the forecast one-year borrowing requirement to £39.445m. 3. Background 3.1 The Council approved the HRA Capital Plan for 2025/26 to 2029/30 on 5 March 2025. The HRA capital plan approved £70.590m of capital expenditure and £15.324m of capital income in 2025/26, creating a borrowing requirement of £55.266m. 3.2 At its meeting on the 27 August 2025, the Housing and Communities Committee agreed budget adjustments that revised the 2025/26 capital expenditure budget to £55.547m and the capital income budget to £6.290m, an updated one-year borrowing requirement of £49.257m. Committee also approved a revised project life budget of £264.932m. A summary of the revised capital budgets is set out in Exhibit 1. ITEM 19 Page 291
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Exhibit 1: HRA Capital Estimates 2025/26 – 2029/30 Project Life Budget (£m) 2025/26 Budget (£m) Project Life Forecast BCR05 (£m) 2025/26 Forecast BCR05 (£m) Other Capital Expenditure 26.267 7.433 26.052 6.738 Component Replacement 93.567 20.881 89.226 14.468 Void Capital 19.873 5.258 19.873 5.700 Structural & Environmental 17.320 3.762 16.653 1.875 Support Costs 17.155 3.100 17.155 3.100 More Homes Programme 171.129 15.113 171.129 17.962 Total Expenditure 345.311 55.547 340.088 49.843 Total Income -80.379 -6.290 -81.636 -10.398 Prudential Borrowing 264.932 49.257 258.452 39.445 4. Main Issues 4.1 Progress against the 2025/26 capital plan is detailed in: Appendix 1 – HRA Capital Summary BCR05 Appendix 2 – HRA Capital Detail BCR05 4.2 The HRA capital summary report at Appendix 1 reports that: project life expenditure is forecast to be less than budget by £5.223m over the 5-year period of the capital plan. one project has forecast project life income of £1.258m more than the project budget consequently, prudential borrowing will be £6.481m less than the approved project life budget over the 5-year period of the capital plan. 4.3 Appendix 2 reports all projects with their approved in year and project life estimates as well as their 2025/2026 expenditure and income forecasts. The appendix reports: 2025/2026 forecast spend of £49.843m, a £5.704m underspend against the 2025/2026 budget. 2025/2026 forecast income of £10.398m, a £4.108m over-recovery against the 2025/2026 budget 2025/2026 prudential borrowing will be £39.445m, £9.812m less than the approved plan for 2025/2026. 4.4 Commentary on the 2025/2026 variances are set out in Exhibit 2 below. Exhibit 2: Project Over / Underspends 2025/2026 as at BCR05 Project 25/26 Forecast (£m) 25/26 Budget (£m) 25/26 Variance (£m) Commentary 1 Special Need Adaptations 0.668 0.688 0.020 Small overspend to be re- profiled across future years. Page 292
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Project 25/26 Forecast (£m) 25/26 Budget (£m) 25/26 Variance (£m) Commentary 2 Capitalised Minor Works 3.500 3.715 -0.215 Reduced contractors spend. Underspend will reduce borrowing requirement 3 Environmental Sensors 1.500 2.000 -0.500 Underspend due to challenges getting access to properties. Underspend will be re- profiled across future years. 4 Targeted SHQS /EESSH compliance works 5.000 6.628 -1.628 Underspend reflects the changing mix of the capital programme with an increased number of mixed tenure blocks that require owner consent before work can start. This necessary process delays project start. Underspend to be re-profiled across future years. 5 External Component Renewal - Roofs 1.250 2.500 -1.250 Underspend reflects the changing mix of the capital programme with an increased number of mixed tenure blocks that require owner consent before work can start. This necessary process delays project start. Underspend will reduce borrowing requirement. 6 Doors/Windows Component Renewals 3.600 4.985 -1.385 Underspend due to challenges getting access to properties. Install team to continue programmed addresses and revisit no accesses to use materials already supplied. Underspend will reduce borrowing requirement. 7 External Stores / Garages / Bin Stores 0.000 0.048 -0.048 Works are being funded from the capitalised minor works budget. Underspend will reduce borrowing requirement Page 293
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Project 25/26 Forecast (£m) 25/26 Budget (£m) 25/26 Variance (£m) Commentary 8 Secure entry component renewals 0.000 0.100 -0.100 Works are being funded from the capitalised minor works budget. Underspend will reduce borrowing requirement. 9 Statutory / Regulatory Compliance Works 0.150 0.594 -0.444 Health and safety works are now being delivered across two years. Underspend will be re- profiled across future years. 10 Energy Improvements / Energy Efficiency Works 0.000 0.058 -0.058 Works are being funded from the capitalised minor works budget. Underspend will reduce borrowing requirement. 11 Kitchen Upgrade 1.600 2.850 -1.250 Underspend projected as team re-assess and pre- inspect to ensure a focus on necessary renewals led by condition. Underspend will reduce borrowing requirement. 12 Bathroom & Shower Replacement 0.600 0.800 -0.200 Underspend projected as team re-assess and pre- inspect to ensure a focus on necessary renewals led by condition. Underspend will reduce borrowing requirement. 13 Void House Strategy Programme 5.700 5.258 0.442 Contractor voids spend greater than budgeted. Overspend will be re-profiled across future years. 14 Defective structures /component renewals 0.175 0.800 -0.625 Underspend projected as future blocks are pre- inspected for condition and re-prioritisation for completion if necessary. Building Services resources are assisting in the void house programme of work. Underspend will reduce borrowing requirement. Page 294
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Project 25/26 Forecast (£m) 25/26 Budget (£m) 25/26 Variance (£m) Commentary 15 Environmental Renewal - Paths & Environment 1.100 1.000 0.100 Overspend due to mix of work requiring contactors in addition to in-house team. Overspend will be re-profiled across future years. 16 Asbestos Management Works 0.200 0.242 -0.042 Demand lower than anticipated. Underspend will reduce borrowing requirement 17 Multi Storey Flat Strategy 0.400 1.720 -1.320 Revised projection based on timing of programme. Underspend will be re- profiled across future years. 18 Buy Backs 4.000 4.380 -0.380 Revised projection based on the anticipated programme of thirty-five acquisitions to be completed in 25/26. Underspend will be re- profiled across future years. 19 Demolition Programme 0.206 0.140 0.066 Revised projection based on timing of programme. In year overspend will be re- profiled across future years 20 Clydebank East 0.365 0.250 0.115 Revised projection based on development project plan. In year overspend will be re- profiled across future years. 21 Pappert 0.872 0.730 0.142 Revised projection based on development project plan. In year overspend will be re- profiled across future years. 22 Willox Park Phase1 3.398 2.980 0.418 Revised projection based on development project plan. In year overspend will be re- profiled across future years. 23 Bank Street 0.839 1.500 -0.661 Revised projection based on development project plan. In year underspend will be re-profiled across future years. Page 295
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Project 25/26 Forecast (£m) 25/26 Budget (£m) 25/26 Variance (£m) Commentary 24 Bonhill Gap Sites 5.145 1.600 3.545 Revised projection based on development project plan. Overspend will be re-profiled across future years. 25 Silverton 0.050 0.100 -0.050 Revised projection based on development project plan. In year underspend will be re-profiled across future years. 26 Queen Mary Avenue 1.000 0.800 0.200 Revised projection based on development project plan. In year overspend will be re- profiled across future years. 27 Future New Build & Related Regeneration Projects 0.000 0.550 -0.550 Revised projection based on development project plan. In year underspend will be re-profiled across future years. 28 Scottish Govt Buyback Grant -2.378 -0.550 -1.828 Revised projection based on the distribution of Scottish Government acquisition funding 29 Bank Street -0.839 -1.500 0.661 Revised projection based on the application of the Strategic Local Programme 30 Bonhill Gap Sites -3.360 -1.600 -1.760 Revised projection based on the application of the Strategic Local Programme 31 Clydebank Health Centre -0.350 -0.375 0.025 Revised projection based on the application of the Strategic Local Programme 32 Other Grant -1.612 -0.406 -1.206 Additional Scottish Government Net Zero Funding awarded to fabric first energy efficiency works 4.5 Budget assumptions are required to forecast costs / income, especially where projects span multi-year and project finances have yet to be finalised. It is therefore likely that the projected year end position will change during the year. Page 296
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5. Option Appraisal 5.1 No option appraisal was required for this report. 6. People Implications 6.1 There are no people implications. 7. Financial and Procurement Implications 7.1 The report notes the projected in-year financial position for capital estimates. 8. Risk Analysis 8.1 The main risks are as follows: (a) The reported variances should be viewed in the knowledge that there are several variable factors which could arise between now and 31 March which could affect the year end results for capital budgets. (b) To forecast for the full year costs budget assumptions have been required. These assumptions continue to change regularly and therefore it is likely the projected year end position will change from that reported. 9. Equalities Impact Assessment (EIA) 9.1 No equalities impact assessment was required in relation to this report. 10. Environmental Sustainability 10.1 No assessment of environmental sustainability was required in relation to this report. 11. Consultation 11.1 All services involved in delivering the capital estimates have been consulted during the compilation of this report. 12. Strategic Assessment 12.1 Proper budgetary control and sound financial practice are cornerstones of good governance and support Council and officers to pursue the strategic priorities of the Council’s current Strategic Plan. This report forms part of the financial governance of the Council. Page 297
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________________ Laurence Slavin Chief Officer – Resources Date: 29 October 2025 Person to Contact: Jim McCarron Business Partner, Finance 07772 322055 E-mail: james.mccarron@west-dunbarton.gov.uk Appendices: Appendix 1 - HRA Capital Summary BCR05 Appendix 2- HRA Capital Details BCR05 Background Papers: Housing Revenue Account (HRA) Capital Investment Programme, Revenue Budget, and Rent Levels for 2025/26 - Council 5 March 2025. Wards Affected All Wards Page 298
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Period 5 - 31 August 2025 Appendix 1 Summary HRA Capital Expenditure Project Life Budget Project Life Forecast Spend Project Life Variance Rolling Programmes Projects Projects On Track / Complete Projects Off Track £000 £000 £000 Other Capital Expenditure 26,267 26,052 (215) 8 - - - Major Component Replacement 93,567 89,226 (4,341) 11 - - - Void Capital 19,873 19,873 0 1 - - - Structural & Environmental 17,320 16,653 (667) 4 - - - Support Costs 17,155 17,155 0 1 - - - Affordable Housing Supply Programme 171,129 171,129 0 5 12 12 - Total Expenditure 345,311 340,088 (5,223) 30 12 12 - Total Income (80,378) (81,636) (1,258) 4 12 12 - Total 264,933 258,452 (6,481) Page 299
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All Approved HRA Capital Projects at Period 05 _ 31 August 2025 Appendix 2 Project Category Planned End Date Revised End Date Project Life Budget Expenditure to 31 /3/25 Expenditure to Date Projected Future Spend Project Life Forecast Spend Project Variance Approved Budget 2025/26 Expenditure to Date 2025/26 Projected Spend 2025/26 In Year Variance 2025/26 £000 £000 £000 £000 £000 £000 £000 £000 £000 £000 OCE1 Special Needs Adaptations Rolling 31/03/2026 3,661 - 288 3,373 3,661 - 668 288 688 20 OCE2 Capitalised Minor Works Rolling 31/03/2026 12,623 - 1,106 11,302 12,408 (215) 3,715 1,106 3,500 (215) OCE3 Better Homes Priority Budget Rolling 31/03/2026 1,175 - 6 1,169 1,175 - 275 6 275 - OCE4 Environmental Sensors Programme Rolling 31/03/2026 7,897 - 444 7,453 7,897 - 2,000 444 1,500 (500) OCE5 Housing CCTV Installation Programme Rolling 31/03/2026 750 - 287 463 750 - 750 287 750 - OCE6 QL Development Rolling 31/03/2026 50 - 1 49 50 - 10 1 10 - OCE7 Gypsy Travellers Site Rolling 31/03/2026 15 - 5 10 15 - 15 5 15 - OCE8 Airport Noise Rolling 31/03/2026 96 - - 96 96 - - - - - Other Capital Expenditure 26,267 - 2,137 23,915 26,052 (215) 7,433 2,137 6,738 (695) MCR1 Targeted SHQS /EESSH compliance works Rolling 31/03/2026 30,163 - 1,437 28,726 30,163 0 6,628 1,437 5,000 (1,628) MCR2 External Component Renewal - Roofs Rolling 31/03/2026 13,204 - 574 11,330 11,904 (1,300) 2,550 574 1,250 (1,300) MCR3 Doors/Windows Component Renewals Rolling 31/03/2026 23,190 - 1,806 19,999 21,805 (1,385) 4,985 1,806 3,600 (1,385) MCR4 External Stores / Garages / Bin Stores Rolling 31/03/2026 247 - - 199 199 (48) 48 - - (48) MCR5 Secure entry component renewals Rolling 31/03/2026 500 - - 400 400 (100) 100 - - (100) MCR6 Statutory / Regulatory Compliance Works Rolling 31/03/2026 1,106 - - 1,106 1,106 - 594 - 150 (444) MCR7 Heating Improvement Works Rolling 31/03/2026 11,771 - 705 11,066 11,771 - 2,268 705 2,268 - MCR8 Energy Improvements / Energy Efficiency Works Rolling 31/03/2026 297 - - 239 239 (58) 58 - - (58) MCR9 Kitchen Upgrade Rolling 31/03/2026 10,089 - 552 8,287 8,839 (1,250) 2,850 552 1,600 (1,250) MCR10 Bathroom & Shower Replacement Rolling 31/03/2026 3,000 - 247 2,553 2,800 (200) 800 247 600 (200) Major Component Replacement 93,567 - 5,321 83,905 89,226 (4,341) 20,881 5,321 14,468 (6,413) VOC1 Void House Strategy Programme Rolling 31/03/2026 19,873 - 2,265 17,608 19,873 - 5,258 2,265 5,700 442 - Void Capital 19,873 - 2,265 17,608 19,873 - 5,258 2,265 5,700 442 STE1 Defective structures/component renewals Rolling 31/03/2026 4,389 - 174 3,590 3,764 (625) 800 174 175 (625) STE2 Environmental Renewal - Paths & Environment Rolling 31/03/2026 5,436 - 479 4,957 5,436 - 1,000 479 1,100 100 STE3 Asbestos Management Works Rolling 31/03/2026 1,239 - 85 1,112 1,197 (42) 242 85 200 (42) STE4 Multi Storey Flat Strategy Rolling 31/03/2026 6,256 - 44 6,212 6,256 - 1,720 44 400 (1,320) Structural & Environmental 17,320 - 782 15,871 16,653 (667) 3,762 782 1,875 (1,887) SUP1 Salaries / Central Support / Overhead Rolling 31/03/2026 17,155 - 1,292 15,863 17,155 - 3,100 1,292 3,100 - Support Costs 17,155 - 1,292 15,863 17,155 - 3,100 1,292 3,100 - AHP1 Buy Backs Rolling 31/03/2030 21,387 - 1,243 20,144 21,387 - 4,380 1,243 4,000 (380) AHP2 Demolition Programme Rolling 31/03/2029 1,140 - 207 933 1,140 - 140 207 206 66 AHP3 Contingency Rolling 31/03/2030 530 - - 530 530 - 102 - 102 - AHP4 Clydebank East Project 30/04/2025 33,643 32,953 33,085 558 33,643 - 250 132 365 115 AHP5 Pappert Project 30/06/2025 9,034 8,169 9,041 7- 9,034 - 730 872 872 142 AHP6 Mount Pleasant Project 30/04/2025 5,357 4,900 5,282 75 5,357 - 382 382 382 - AHP7 7-9 Gilmour Avenue Project 30/09/2025 733 459 467 266 733 - 264 8 263 (1) AHP8 Willox Park Phase1 Project 31/12/2025 5,531 1,951 3,313 2,218 5,531 - 2,980 1,362 3,398 418 AHP9 Willox Park Phase2 Project 30/06/2027 5,355 - 1 5,354 5,355 - 100 1 100 - AHP10 Bank Street Project 31/12/2026 5,797 297 483 5,314 5,797 - 1,500 186 839 (661) AHP11 Bonhill Gap Sites Project 30/09/2026 9,521 241 656 8,865 9,521 - 1,600 415 5,145 3,545 AHP12 Clydebank Health Centre Project 31/12/2027 15,642 1,017 1,186 14,456 15,642 - 375 169 380 5 AHP13 Silverton Project 31/03/2027 2,889 29 29 2,860 2,889 - 100 - 50 (50) AHP14 Queen Mary Avenue Project 31/12/2026 4,540 40 223 4,317 4,540 - 800 183 1,000 200 AHP15 Queens Quay Site C Project 31/03/2020 7,231 31 31 7,200 7,231 - - - - - AHP16 Dennystoun Forge – New Build Project 30/09/2027 4,129 59 61 4,068 4,129 - 400 2 400 - AHP17 28 Bridge Street Project 31/03/2027 810 - - 810 810 - 60 - 60 - AHP18 Ottawa Crescent Project 30/06/2027 6,000 - - 6,000 6,000 - 250 - 250 - AHP19 Future New Build & Related Regeneration Projects Rolling 31/03/2030 31,030 - 31,030 31,030 - 550 - - (550) AHP20 Fees, Staffing Costs, contingency Rolling 31/03/2030 830 - - 830 830 - 150 - 150 - Affordable Housing Supply Programme 171,129 50,146 55,308 115,821 171,129 0 15,113 5,162 17,962 2,849 Total Expenditure 345,311 50,146 67,105 272,983 340,088 (5,223) 55,547 16,959 49,843 (5,704) Full Project Life Page 300
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All Approved HRA Capital Projects at Period 05 _ 31 August 2025 Appendix 2 Full Project Life Project Category Planned End Date Revised End Date Project Life Budget Income to 31/3/25 Income to Date Projected Future Income Project Life Forecast Income Project Variance Approved Budget 2025/26 Income to Date 2025/26 Projected Income 2025/26 In Year Variance 2025/26 £000 £000 £000 £000 £000 £000 £000 £000 £000 £000 CAPI1 Scottish Govt Buyback Grant Rolling 31/03/2030 (10,550) - - (10,550) (10,550) - (550) - (2,378) (1,828) CAPI2 Clydebank East Project 30/04/2025 (12,605) (12,605) (12,605) - (12,605) - - - - - CAPI3 Pappert Site Project 30/06/2025 (3,725) (3,475) (3,725) - (3,725) - (250) (250) (250) - CAPI4 Mount Pleasant Project 30/04/2025 (1,838) (1,838) (1,838) - (1,838) - - - - - CAPI5 7-9 Gilmour Avenue Project 30/09/2025 (311) (191) (191) (120) (311) - (120) - (120) - CAPI6 Willox Park Phase1 Project 31/12/2025 (1,644) (1,644) (1,644) - (1,644) - - - - - CAPI7 Bank Street Project 31/12/2026 (2,220) (258) (258) (1,962) (2,220) - (1,500) - (839) 661 CAPI8 Bonhill Gap Sites Project 30/09/2026 (3,748) (378) (378) (3,370) (3,748) - (1,600) - (3,360) (1,760) CAPI9 Clydebank Health Centre Project 31/12/2027 (4,781) (966) (966) (3,815) (4,781) - (375) - (350) 25 CAPI10 Silverton Project 31/03/2027 (1,080) - - (1,080) (1,080) - - - - - CAPI11 Queen Mary Avenue Project 31/12/2026 (2,040) (140) (140) 1,900- 2,040- - - - - - CAPI12 Queens Quay Site C Project 31/03/2020 (4,814) (2,086) (2,014) (2,800) (4,814) - 72 72 72 - CAPI13 Dennystoun Forge – New Build Project 30/09/2027 (2,400) - - (2,400) (2,400) - - - - - CAPI14 Future new build sites & related regeneration projects Rolling 31/03/2030 (24,711) - - (24,711) (24,711) - (60) - (60) - CAPI15 Owners Recoveries Rolling 31/03/2030 (3,500) - 1,168- (2,332) (3,500) - (1,500) (1,168) (1,500) - CAPI16 Other Grant Rolling 31/03/2030 (406) - (832) (832) (1,664) (1,258) (406) (832) (1,612) (1,206) CAPI17 HRA Loan Repayments Rolling 31/03/2030 (5) - - (5) (5) - (1) - (1) - Total Income (80,378) (23,581) (25,759) (55,877) (81,636) (1,258) (6,290) (2,178) (10,398) (4,108) Prudential Borrowing Requirement 264,933 26,565 41,346 217,106 258,452 (6,481) 49,257 14,781 39,445 (9,812) Full Project Life In Year Page 301