Item 13 Appendix 4
West Dunbartonshire Council · 18 December 2024
Back to West Dunbartonshire Council — 18 December 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2024/25 Efficiency Detail Ref Chief Officer Budgeted Amount £000 Projection of Total Saved £000 Projection of Total Not Saved £000 Comment December 2023 Management Adjustments 1 Remove a 1.0 FTE vacant post from the Facilities Management team with service delivery being maintained through new structure with increased number of team leaders CCF09 A Graham 36 36 - Complete 2 Remove two vacant posts in the Communications team which will result in campaign activity being on digital platforms only, minimal design activity and less capacity for events CCF10 A Graham 50 50 - Complete 3 Reduces the budget that funds furniture for temporary accommodation from £1,065 per property to £1,000 per property HE07 P Barry 16 16 - Complete 4 Rightsize ICT Budgets to better reflect expected costs for GIS software and general ICT inflationary pressures PT01 V Rogers 46 46 - Complete 5 Reflect reduction in employer NI/Pension contributions through implementing VivUp Employee Benefits PT02 Shared 30 30 - Complete 6 Restrict choice in office equipment to pre-agreed catalogue items/amounts. PT05 Shared 10 10 - Complete 7 Reduction in Mobile Phone usage for Council owned phones PT06 Shared 22 22 - Complete 8 Reduce the Council’s training budget, retaining budget to cover essential corporate requirements PT07 V Rogers 10 10 - Complete 9 Estimated saving from replacing ISDN telephony lines with SIP cloud telephone support (SIP is a digital method of making calls) PT11 V Rogers 76 76 - Complete 10 Replacement of Citrix Technology with cheaper technology PT12 V Rogers 75 75 - Complete 11 Implement the Water Direct Scheme which facilitates the collection of water and sewerage debt from residents direct from their benefits at source by the DWP RES05 L Slavin 60 60 - Complete 12 Remove two franking machines and further reduce use of first class mail RES11 L Slavin 12 12 - Complete 13 Seek commercial opportunities for Balloch Park kiosk RES12 L Slavin 15 10 5 The rental income was less than the assumption made at the savings exercise. 14 Rightsize minor sundry service budget lines such as travel, books etc RES14 L Slavin 17 17 - Complete
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2024/25 Efficiency Detail Ref Chief Officer Budgeted Amount £000 Projection of Total Saved £000 Projection of Total Not Saved £000 Comment 15 Rightsize income budgets as consequence of historical lease review RES15 L Slavin 25 25 - Complete 16 Adjust charge to Dumbarton Common Good for support services to reflect cost recovery RES19 L Slavin 21 21 - Complete 17 Adjust charge to Valuation Joint Board for support services to reflect cost recovery RES20 L Slavin 11 11 - Complete 18 Remove 3.41 FTE vacant posts in revenue and benefit team and review work processes to minimise impact on income recovery RES21 L Slavin 109 109 - Complete 19 Procure vehicles considered permanently required rather than hiring them RN17 G Macfarlane 100 100 - In progress 20 Remove a 0.6 FTE vacant registrar post - no longer required as Clydebank Registration Service is now managed centrally from Dumbarton RR02 A Douglas 30 30 - Complete 21 Remove a 1 FTE vacancy in the Leadership Support Team whilst retaining 2:1 PA/CO ratio RR04 A Douglas 39 39 - Complete 22 Remove a 0.4 FTE vacancy in the Member Services Team to reflect requirements of elected members RR05 A Douglas 15 15 - Complete 23 Reduce 0.2 FTE in Democratic and Registration Service via a two year phased retirement RR07 A Douglas 18 18 - Complete 24 Right sizing anticipated income from regulatory and regeneration fees RR12 A Douglas 130 130 - Complete December 2023 Saving Options 25 Reduce the West Dunbartonshire Leisure Trust Mgt Fee by up to 30% CCF01 A Graham 940 940 - Complete 26 Reduce Additional Management Time in Primary Schools EDU08 L Mason 304 304 - Complete 27 Reduce DMR Budgets by up to 10% EDU11 L Mason 80 80 - Complete 28 Two week Christmas closedown bar delivery of essential services RES07 L Slavin 7 - 7 Cost pressure added for 2025/26 29 End the provision of hybrid committee meetings which would enable the committee team to return to its existing establishment RR03 A Douglas 21 21 - Complete March 2024 Saving Options
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2024/25 Efficiency Detail Ref Chief Officer Budgeted Amount £000 Projection of Total Saved £000 Projection of Total Not Saved £000 Comment 30 Reduce opening hours of Clydebank Town Hall to 4 days a week CCF02 A Graham 30 30 - Complete 31 Reduce investment in materials in library service CCF06 A Graham 50 50 - Complete 32 Reduce financial commitment to the Highland Games CCF11 A Graham 14 14 - Complete 33 Review core library staffing (outwith branch libraries) and remove one post CCF19 A Graham 18 18 - In progress 34 Review menus in educational establishments to reduce waste whilst ensuring compliance with nutritional guidance CCF20 A Graham 60 60 - Complete 35 Reduce Community Budgeting fund by 50% reducing money available for community groups to bid for CCF24 A Graham 27 27 - Complete 36 Reduce the Community Engagement budget by 50% reducing the number of events supported CCF25 A Graham 22 22 - Complete 37 Review the Communities team reducing the delivery of community based services CCF26 A Graham 87 49 38 Delay in implementation, in year shortfall will be covered by the smoothing fund. Full year savings expected in future years. 38 Increased use of Pupil Equity Funding to pay for associated support service costs EDU02 L Mason 70 70 - Complete 39 Introduce Early Start Clubs at schools with associated fees (£2) for pupils not entitled to a free school meal EDU05 L Mason 187 96 91 Number of paying attendees less than forecast and it wasn't for the full financial year. 40 Increase fees for Out of School Care Service at St Eunan’s Primary School and Linnvale Primary School by £3 from April 2024 EDU09 L Mason 14 14 - Complete 41 Remove 1 of 2 Education Officer posts responsible for quality assuring and monitoring the performance of West Dunbartonshire schools EDU13 L Mason 75 75 - Complete 42 Reduce the number of ELC Early Stage Teachers from 16.4 FTE to 11.4 FTE across the entire ELC learning estate EDU14 L Mason 219 219 - Complete 43 Reduce the number of Early Learning Childcare Posts from 223 FTE to 217 FTE across the entire ELC learning estate EDU15 L Mason 134 134 - Complete
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2024/25 Efficiency Detail Ref Chief Officer Budgeted Amount £000 Projection of Total Saved £000 Projection of Total Not Saved £000 Comment 44 Remove ELC Lead Officer in Bellsmyre and Dalmonach ELC with remaining management team required to take over aspects of their remit EDU16 L Mason 62 62 - Complete 45 Reduce the Collaborative Support Service by 3.6 FTE EDU17 L Mason 190 190 - Complete 46 Reduce use of SMS text messages with schools communicating with parents using Groupcall. EDU18 L Mason 10 10 - Complete 47 Review the current flexibility in primary school classification and allocate class structures based on numerical information which aligns with statutory obligations EDU20 L Mason 400 400 - Complete 48 Reduce funding provided to YSortIt by 25% HE02 P Barry 29 29 - Complete 49 Reduce funding provided to LCCR by £40k HE06 P Barry 40 40 Complete 50 Reduce pay preservation period to 12 months PT04 Shared 14 14 - Complete 51 Remove counselling and physio PT10 V Rogers 47 47 - Complete 52 Remove 3.6 FTE in CAS team PT13 V Rogers 112 112 - Complete 53 Reduce WDCVS funding by 50% RES02 L Slavin 75 75 - Complete 54 Remove one Council officer RES09 L Slavin 26 26 - Complete 55 School crossing patrollers - adhere to best practice RN01 G Macfarlane 24 24 - Complete 56 Introduce £60 Garden Waste Charge RN02 G Macfarlane 180 180 - Complete 57 Amend roads service activities to support education to statutory level RN04 G Macfarlane 37 37 - Complete 58 Reduce the Consultancy Services/Capital Investment Team by 25% RN18 G Macfarlane 10 10 - Complete 59 Reduce the roads operations service from 29 FTE to 26 FTE which will reduce resilience in the team RN21 G Macfarlane 80 80 - Complete 60 Reduce maintenance costs through replacing 6 under utilised grass pitches with 3 new 4G pitches RN22 G Macfarlane 10 10 - In progress 61 Implement new approach to road defect repairs which will capitalise costs previously charged to revenue RN23 G Macfarlane 200 200 - Complete 62 Reduce weed killing from twice a year to once a year RN26 G Macfarlane 50 50 - Complete 63 Increase commercial waste fees by 14% RN27 G Macfarlane 45 45 - Complete 64 Remove £12,500 of Nightzone West funding provided to Police Scotland RR01 A Douglas 12 12 - Complete 65 Reduction in 2 FTE paralegal support to contracts and property section RR08 A Douglas 90 67 23 Delay in implementation
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2024/25 Efficiency Detail Ref Chief Officer Budgeted Amount £000 Projection of Total Saved £000 Projection of Total Not Saved £000 Comment March 2024 Management Adjustments 66 Review Arts & Heritage Service CCF16 A Graham 24 24 Complete 67 Removal of GF Contribution to Housing Asset & Investment Team HE05 P Barry 50 50 - Complete 68 Review compliance with Strategic Opening Model to identify areas where teams or posts can be merged PT08 Shared 200 200 - Complete 69 Restructure of Transactional Services to remove one vacant G10 post PT09 V Rogers 30 30 - Complete 70 Increase Council Tax on Second Homes RES06 L Slavin 82 82 - Complete 71 Remove Empty Property Relief for Listed Buildings RES18 L Slavin 34 34 - Complete 72 Remove vacant posts in asset management RES22 L Slavin 99 99 Complete 73 Remove facility assistants at Aurora House bringing service in line with that provided at Clydebank Town Centre Office RES23 L Slavin 54 54 - Complete 74 Generate income from Levengrove Pavilion and ass land RES25 L Slavin 63 20 43 Rental income lower and running costs higher than forecast when the saving assumptions were reviewed. 75 Right size water authority income budget RES26 L Slavin 25 25 - Complete 76 Outsourcing mgt of retail assets RES27 L Slavin 33 33 - Complete 77 Transfer cost of solicitor support for the council housing building prog to HRA capital budget RR09 A Douglas 60 60 - Complete 78 Remove vacant contaminated land officer post RR11 A Douglas 30 30 - Complete 79 Reduce support to planning and building standards by removing a vacant part time technical support assistant post RR13 A Douglas 16 16 - Complete 80 Remove a service co-ordinator in env health team and invite 2 service co-ordinators to be interviewed for the principal env health officer post. RR14 A Douglas 68 68 - Complete
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 4 MONITORING OF EFFICIENCIES AND MANAGEMENT ADJUSTMENTS 2024/25 Efficiency Detail Ref Chief Officer Budgeted Amount £000 Projection of Total Saved £000 Projection of Total Not Saved £000 Comment 81 Remove vacant Planning Compliance Officer post RR15 A Douglas 30 30 - Complete 82 Remove one of the 3 Building Standards Surveyor Posts RR16 A Douglas 53 53 - Complete 83 Reduce hours of solicitor from 5 days to 4 days RR17 A Douglas 12 12 - Complete 84 Fund existing Grade 8 post from UK Towns Fund Support RR18 A Douglas 60 60 - Complete 85 Fund officer costs associated with Levelling Up from final year of Levelling Up Rev funding. RR19 A Douglas 60 60 - Complete 86 March 2024 Increases in Fees and Charges Shared 492 492 Complete 6,649 6,442 207 TOTAL EFFICIENCIES/MANAGEMENT ADJUSTMENTS