Agenda
West Dunbartonshire Council · 18 December 2024
Back to West Dunbartonshire Council — 18 December 2024 and its agenda
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Agenda West Dunbartonshire Council Date: Wednesday, 18 December 2024 ___________________________________________________________________ Time: 16:00 ___________________________________________________________________ Format: Hybrid meeting ___________________________________________________________________ Contact: Carol-Ann Burns, Senior Democratic Services Officer Email: carol-ann.burns@west-dunbarton.gov.uk committee.admin@west-dunbarton.gov.uk Dear Member Please attend a meeting of West Dunbartonshire Council as detailed above. Members will have the option to attend the meeting remotely or in person at the Civic Space, 16 Church Street, Dumbarton. The business is shown on the attached agenda. Yours faithfully PETER HESSETT Chief Executive Page 1
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Distribution:- Provost Karen Murray Conaghan Councillor June McKay Councillor James Bollan Councillor John Millar Councillor Ian Dickson Councillor Lawrence O’Neill Councillor Diane Docherty Councillor Lauren Oxley Councillor Fiona Hennebry Councillor Chris Pollock Councillor Gurpreet Singh Johal Councillor Martin Rooney Councillor Daniel Lennie Councillor William Rooney Councillor David McBride Councillor Gordon Scanlan Councillor Jonathan McColl Councillor Hazel Sorrell Councillor James McElhill Councillor Clare Steel Councillor Michelle McGinty Councillor Sophie Traynor Chief Executive Chief Officers Date of issue: 5 December 2024 Audio Streaming Audio recordings of the meeting (including the attendance or contribution of any party participating or making a contribution) will be published on the Council’s website and the Council’s host’s webcast/audio stream platform. You should be aware that the Council is a Data Controller under the General Data Protection Regulation. Data collected during this audio stream will be retained in accordance with the Council’s Privacy Notice* and Retention Schedules including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Page 2
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WEST DUNBARTONSHIRE COUNCIL WEDNESDAY, 18 DECEMBER 2024 AGENDA 1 STATEMENT BY CHAIR – AUDIO STREAMING 2 APOLOGIES 3 DECLARATIONS OF INTEREST Members are invited to declare if they have an interest in any of the items of business on the agenda and the reasons for such declarations. 4 RECORDING OF VOTES The Council is asked to agree that all votes taken during the meeting will be carried out by roll call vote to ensure an accurate record. 5 MINUTES OF PREVIOUS MEETING 9 – 15 Submit, for approval as correct record, the Minutes of Meeting of West Dunbartonshire Council held on 28 October 2024. 6 OPEN FORUM The Council is asked to note that no open forum questions have been submitted by members of the public. 7 RESULTS OF LOCAL GOVERNMENT BY-ELECTION HELD 17 – 20 ON 28 NOVEMBER 2024 AND VACANCIES ON COMMITTEES AND OTHER BODIES Submit report by the Chief Officer – Regulatory and Regeneration providing an update on the result of the Local Government by-election held in the Kilpatrick Ward on 28 November 2024 and seeking approval of the filling of the vacancies shown in the Appendix to the report. 8/ Page 3
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8 CHIEF SOCIAL WORK OFFICER ANNUAL REPORT 2023-24 21 – 94 Submit report by the Head of Children’s Health, Care and Justice Services (Chief Social Work Officer) providing the Chief Social Work Officer (CSWO) Annual Report for 2023-24 (Appendix 1) which details information on the statutory work undertaken on the Council’s behalf, including a summary of governance arrangements, service delivery, resources and workforce. 9 GLASGOW CITY REGION CITY DEAL – UPDATE 95 – 98 Submit report by the Chief Officer – Regulatory and Regeneration providing an update on the Exxon Infrastructure Project, and matters being discussed by Glasgow City Region. 10 FINANCIAL UPDATE 99 – 187 Submit report by the Chief Officer – Resources:- (a) providing an update on the financial challenges facing the Council, the estimated 2025/26 to 2029/30 revenue budget gaps and presenting the first tranche of saving options for Members’ consideration to help the Council deliver a balanced 2025/26 budget; and (b) seeking agreement to expand the number of shared posts within the Audit and Fraud shared service. 11 2022/23 ANNUAL AUDIT REPORT 189 – 294 Submit report by the Chief Officer – Resources:- (c) presenting to Members and the Controller of Audit the 2022/23 Annual Audit Report, for the Council and the Trusts administered by the Council, prior to approving the 2022/23 Audited Annual Accounts for both the Council and the charities administered by the Council; and (d) providing an update on the external audit of the Annual Accounts of the Council and the charities administered by the Council for the year ended 31 March 2023. 12/ Page 4
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12 2022/23 AUDITED FINANCIAL STATEMENTS 295 – 422 Submit report by the Chief Officer – Resources providing an opportunity for Members to scrutinise and approve the 2022/23 Audited Annual Accounts for the Council and the charities administered by the Council. 13 GENERAL SERVICES REVENUE BUDGETARY 423 – 453 CONTROL REPORT TO 31 OCTOBER 2024 (PERIOD 7) Submit report by the Chief Officer – Resources advising of the 2024/25 Revenue Budget position at 31 October 2024 and the forecast position of the General Fund Reserve as at 31 March 2025. 14 GENERAL SERVICES CAPITAL BUDGETARY CONTROL 455 – 468 REPORT 2024/25 TO 31 OCTOBER 2024 (PERIOD 7) Submit report by the Chief Officer – Resources providing an update on the General Services capital financial performance to 31 October 2024 15 HOUSING REVENUE ACCOUNT BUDGETARY CONTROL 469 – 478 REPORT TO 31 OCTOBER 2024 (PERIOD 7) Submit report by the Chief Officer – Resources providing an update of the 2024/2025 HRA revenue budget position on 31 October 2024 and the forecast position of the HRA reserves as of 31 March 2025. 16 HOUSING REVENUE ACCOUNT (HRA) CAPITAL 479 – 487 BUDGETARY CONTROL REPORT TO 31 OCTOBER 2024 (PERIOD 7) Submit report by the Chief Officer – Resources providing an update on the HRA capital programme to 31 October 2024. 17 2023/24 TREASURY MANAGEMENT ANNUAL REPORT 489 – 503 Submit report by the Chief Officer – Resources providing an update on treasury management during 2023/24. 18 TREASURY MANAGEMENT MID-YEAR REPORT 2024/2025 505 – 518 Submit report by the Chief Officer – Resources providing an update on treasury management to 30 September 2024. Page 5
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19 UPDATE ON WEST DUNBARTONSHIRE COUNCIL 519 – 562 ANNUAL PERFORMANCE REPORT Submit report by the Chief Officer – Citizen, Culture & Facilities providing further detail and explanation in relation to two specific Strategic Plan Performance indicators within the West Dunbartonshire Council Annual Performance Report 2023/24 which was presented to Council on 30 October 2024. 20 MAID OF THE LOCH TRUST 563 – 568 Submit report by the Chief Officer – Regulatory and Regeneration seeking agreement of changes to the status and constitutional documents of the Loch Lomond Steamship Company and the dissolution of the Maid of the Loch Trust 21 NOTICE OF MOTIONS (a) Motion by Councillor Fiona Hennebry – Voluntary Work in West Dunbartonshire West Dunbartonshire Council notes the tremendous work of the thousands of volunteers across our area and the ongoing support they give to individuals, families, and our communities The work they do covers all interests, and all age ranges, from volunteers supporting youth organisations, to those who provide help for elderly, and disabled people. Our volunteers help raise funds, they directly provide services, and they often take on responsibility for management and control of associated- facilities, such as football pitches, and community buildings. Our volunteers are out in all weathers, they work anti-social hours, and they often give up their nights and weekends to help others. The most recent biennial census of volunteers by Community Volunteer Service (CVS) was conducted in 2022 and showed the following: There were approx. 9,000 adults regularly volunteering (volunteering at least monthly over a 6 month period) – giving around 39,200 activity hours per week. • 48% of volunteers gave up to 2 hours per week; • 30% gave 2-4 hours a week; • 16% committed to between 4-8 hours per week; • 5% of volunteers worked 8-12 hours per week and volunteered daily. • While 4 out of 10 volunteers were male and 6 out of every ten were female volunteers. Page 6
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• The financial value of volunteering to the local authority area was estimated at £24.908 million. However, the real value of our volunteers isn’t the money they save, it’s the difference that they can make to the lives of our local people. At this time of year, our army of volunteers are working even harder, often going the extra mile to try to bring joy to others and to make the festive season special for others. This Council, recognises the fantastic contribution that all our volunteers make and it’s right – particularly at this time of year - that we take time to thank them. Note: The suspension of Standing Order 29(l) is required before consideration of the following item of business. (b) Motion by Councillor Jonathan McColl – Political Balance of the Council Council congratulates Cllr William Rooney on his election and welcomes him to West Dunbartonshire Council as the new member for the Kilpatrick Ward. With no planned by-elections, elected members can now take time to address the change in political balance of the Council; there now being 10 Labour, 7 SNP, 4 Independent and 1 West Dunbartonshire Community Party elected members, or 10 Administration to 12 Opposition. Given the change in political balance, it is our responsibility as elected representatives to discuss and agree a new governance structure as a matter of urgency. Council agrees it must adhere to the principles of democracy, openness and transparency with its political makeup of committees. Council also agrees to respect the right of the minority Administration to hold at least a casting vote majority on committees (with the exception of Audit) to allow stable governance of the Council. To this end, Council agrees the following changes to the political make-up of Committees and Outside Bodies: Audit Committee - 4 SNP, 3 Labour, 1 Other Community Planning West Dunbartonshire - 2 Labour, 1 SNP Corporate Services Committee - 6 Labour, 4 SNP, 2 Other Educational Services Committee - 7 Labour, 5 SNP, 2 Other Housing & Communities Committee - 6 Labour, 4 SNP, 2 Other IRED - 6 Labour, 4 SNP, 2 Other JCF - 3 Labour, 2 SNP, 1 Other Page 7
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Licensing Board - 4 Labour, 3 SNP, 1 Other Licensing Committee - 4 Labour, 3 SNP, 1 Other LNCT - 2 Labour, 2 SNP Planning Committee - 5 Labour, 3 SNP, 2 Other Tendering Committee - 4 SNP, 3 Labour, 1 Other WDHSCP IJB - 2 Labour, 1 SNP WDHSCP IJB Audit Committee All members of the WDHASP IJB COSLA (full convention) - 2 Labour, 1 SNP Officers will bring a report to the next Council meeting seeking appointments to any other outside bodies not listed above, where more than one appointment is required, or substitutes are asked for. The Leader of the Council will nominate members to all Labour positions listed above. The Leader of the Opposition will discuss opposition appointments with the Community Party and Independent Councillors and if agreement is reached, nominate opposition members to ‘SNP’ and ‘Other’ positions. After these discussions, where there remains an ‘Other’ vacancy, the Leader of the Opposition may, without the need for referral to Council, choose to appoint an SNP member to fill these positions. Should discussions amongst Opposition Councillors fail to reach agreement, a report will be brought to the next Council meeting for Council to seek nominations to fill ‘Other’ positions. The Leader of the Opposition will appoint the Convener and Vice Convener of the Audit Committee. The Licensing Board and WDHSCP are responsible for appointing their own Conveners/Vice Conveners. The Leader of the Council will make all other Convener/Vice Convener appointments. There are no changes to those roles identified at the Statutory Meeting of Council as being designated a ‘Senior Councillor’ role. Training and accreditation may need to take place to properly fill positions on the Licensing Board and to provide resilient and future proofing. Officers should seek to arrange this and seek volunteers from among elected members as soon as possible. Page 8