Item 03 - Minutes of Previous Meeting
West Dunbartonshire Council · 21 September 2022
Back to Tendering Committee — 21 September 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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TENDERING COMMITTEE At a Meeting of the Tendering Committee held in the Clyde Room, Clydebank Town Hall, Clydebank on Wednesday, 3 August 2022 at 9.17 a.m. Present: Councillors Craig Edward, David McBride, Jonathan McColl, James McElhill, June McKay and Hazel Sorrell. Attending: Angela Wilson, Chief Officer – Supply, Distribution and Property; Angus Cameron, Business Partner – Strategic Procurement; Alistair Norris, Capital Projects Manager; Brian Miller, Section Head, ICT Infrastructure; and Scott Kelly, Committee Officer. Apologies: Apologies for absence were intimated on behalf of Councillors Diane Docherty and John Millar. Councillor June McKay in the Chair DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in any of the items of business on the agenda. MINUTES OF PREVIOUS MEETING The Minutes of Meeting of the Tendering Committee held on 8 June 2022 were submitted and approved as a correct record. OPEN FORUM The Committee noted that no open forum questions had been submitted by members of the public. CONTRACT AUTHORISATION REPORT – MEASURED TERM CONTRACT FOR LIFT EQUIPMENT A report was submitted by the Chief Officer – Supply, Distribution and Property seeking approval to authorise the Manager of Legal Services, Regulatory and Regeneration, to conclude the award of the Measured Term Contract for Lift Equipment. ITEM 3
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After discussion and having heard the Business Partner – Strategic Procurement, the Capital Projects Manager and the Chief Officer – Supply, Distribution and Property in further explanation of the report and in answer to Members’ questions, the Committee agreed:- (1) to authorise the Manager of Legal Services, Regulatory and Regeneration, to conclude, on behalf of the Council, the award of the Measured Term Contract for Lift Equipment to Kone PLC; (2) to note that the contract shall be for a period of two years and at a value of £207,349.68 ex VAT (£248,819.62 including VAT) with the option of two one-year extensions with the four year budget being £650,000 ex VAT; and (3) to note that the estimated commencement date of the contract was 1 February 2023. CONTRACT AUTHORISATION REPORT – PROVISION OF SERVER MAINTENANCE RENEWAL A report was submitted by the Chief Officer – Supply, Distribution and Property seeking approval to authorise the Manager of Legal Services, Regulatory and Regeneration, to conclude the award of the contract for the Provision of Server Maintenance Renewal. Having heard the Business Partner – Strategic Procurement and the Section Head, ICT Infrastructure, in further explanation of the report and in answer to Members’ questions, the Committee agreed:- (1) to authorise the Manager of Legal Services, Regulatory and Regeneration, to conclude, on behalf of the Council, the award of the contract for Server Maintenance Renewal to Park Place Technologies Limited; and (2) to note that the contract shall be for a maximum period of 12 months and at a value of £59,942.76 ex VAT (£71,931.31 including VAT), and that the estimated commencement date of the contract was 4 September 2022. The meeting closed at 9.30 a.m.