Item 03 - Minutes of Previous Meeting
West Dunbartonshire Council · 15 November 2023
Back to Tendering Committee — 15 November 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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TENDERING COMMITTEE At a Meeting of the Tendering Committee held in the Clyde Room, Clydebank Town Hall, 5 Hall Street, Clydebank on Wednesday, 11 October 2023 at 9.17 a.m. Present: Councillor Karen Murray Conaghan, June McKay, Lawrence O’Neill, Chris Pollock and Clare Steel. Attending: Annabel Travers, Procurement Manager; Laura Adams, Business Partner – Strategic Procurement; Craig Jardine, Corporate Asset Manager; Sarah Walsh, Contract Scoping Officer; Emily Dorrian, Senior Housing Development Officer; and Scott Kelly, Committee Officer. Apologies: Apologies for absence were intimated on behalf of Councillors James McElhill, John Millar and Hazel Sorrell. Councillor June McKay in the Chair DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in any of the items of business on the agenda. MINUTES OF PREVIOUS MEETING The Minutes of Meeting of the Tendering Committee held on 20 September 2023 were submitted and approved as a correct record. OPEN FORUM The Committee noted that no open forum questions had been submitted by members of the public. CONTRACT AUTHORISATION REPORT – SUPPLY AND FIT OF ENVIRONMENTAL SENSORS A report was submitted by the Chief Officer – Regulatory and Regeneration seeking approval to conclude the award of the contract for the Supply and Fit of Environmental Sensors. ITEM 3
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After discussion and having heard the Business Partner – Strategic Procurement, the Senior Housing Development Officer and the Procurement Manager in further explanation of the report and in answer to Members’ questions, the Committee agreed:- (1) to authorise the Chief Officer – Regulatory and Regeneration to conclude, on behalf of the Council, the award of the contract for the Supply and Fit of Environmental Sensors to GD Chalmers; and (2) to note: (i) that the contract shall be for a period of two years with the option of a 12 month extension and at a budget value of £4 million, inclusive of VAT, over two years, and £6 million, inclusive of VAT, should the contract be extended; and (ii) that the estimated commencement date was November 2023. CONTRACT AUTHORISATION REPORT – FAIFLEY CAMPUS PROJECT A report was submitted by the Chief Officer – Regulatory and Regeneration seeking approval to conclude the award of the construction contract for the Faifley Campus Project. After discussion and having heard the Corporate Asset Manager and the Contract Scoping Officer in further explanation of the report and in answer to Members’ questions, the Committee agreed:- (1) to authorise the Chief Officer – Regulatory and Regeneration to conclude, on behalf of the Council, the award of the contract for the construction of the new Faifley Campus Project through Hub West Scotland within the total approved budget of £35.614M; and (2) to note: (i) that the construction contract shall be for a period of 121 weeks at a value of £34,041,529; (ii) that the estimated commencement date was November 2023, subject to the issue of the contract award notice; and (iii) that the construction contract does not include the Council's Direct Costs. The meeting closed at 9.47 a.m.