Item 03 - Minutes of Previous Meeting
West Dunbartonshire Council · 17 May 2023
Back to Tendering Committee — 17 May 2023 and its agenda
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TENDERING COMMITTEE At a Meeting of the Tendering Committee held in ‘The Bridge’ Meeting Room, Council Offices, 16 Church Street, Dumbarton on Wednesday, 15 March 2023 at 9.15 a.m. Present: Councillors Karen Conaghan, June McKay, John Millar and Chris Pollock. Attending: Angela Wilson, Chief Officer – Supply, Distribution and Property; Annabel Travers, Procurement Manager; Angus Cameron and Laura Adams, Business Partners – Strategic Procurement; Magda Swider, Regeneration Officer and Lynn Straker, Committee Officer. Apologies: Apologies for absence were intimated on behalf of Councillors James McElhill, Lawrence O’Neill, Hazel Sorrell and Clare Steel. Councillor John Millar in the Chair DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in any of the items of business on the agenda. MINUTES OF PREVIOUS MEETING The Minutes of Meeting of the Tendering Committee held on 15 February 2023 were submitted and approved as a correct record. OPEN FORUM The Committee noted that no open forum questions had been submitted by members of the public. CONTRACT AUTHORISATION REPORT – SUPPLY OF FRESH FRUIT AND VEGETABLES A report was submitted the Chief Officer – Supply, Distribution and Property seeking approval to authorise the Chief Officer – Regulatory and Regeneration to conclude the award of the contract for the Supply of Fresh Fruit and Vegetables. ITEM 3
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Having heard from the Business Partners – Strategic Procurement, in answer to Members’ questions, the Committee agreed:- (1) to authorise the Chief Officer – Regulatory and Regeneration to conclude, on behalf of the Council, the award of the contract for the Supply of Fresh Fruit and Vegetables utilising the Scotland Excel (SXL) Framework Agreement (FA) for Supply & Distribution of Fresh Fruit and Vegetables to McLay’s Limited; and (2) to: (i) note that the contract would be for a period of four years, with no extension, at a value of £639,166.26 inclusive of VAT; and (ii) that the estimated commencement date was 1 April 2023. . CONTRACT AUTHORISATION REPORT - CONNECTING DUMBARTON REGENERATION WORKS A report was submitted by the Chief Officer – Supply, Distribution and Property seeking approval to authorise the Chief Officer – Regulatory and Regeneration to conclude the award of the contract for Connecting Dumbarton Regeneration Works. Having heard from the Business Partners – Strategic Procurement, in answer to Members’ questions, the Committee agreed:- (1) to authorise the Chief Officer – Regulatory and Regeneration to conclude, on behalf of the Council, the award of a contract under the Scape Procure Scotland Limited framework agreement for Civil Engineering Scotland for Connecting Dumbarton Regeneration Works to Balfour Beatty Civil Engineering Limited; and (2) to note: (i) that the contract would be for a period of 39 weeks and at a value of £2,694,987, exclusive of VAT; and (ii) that the estimated period of commencement of the contract was May 2023. CONTRACT AUTHORISATION REPORT – SUPPLY OF DOMESTIC FURNITURE AND FURNISHINGS A report was submitted by the Chief Officer – Supply, Distribution and Property seeking approval to authorise the Chief Officer – Regulatory and Regeneration to conclude the award of the contract for the Supply of Domestic Furniture and Furnishings. Having heard from the Business Partners – Strategic Procurement, in answer to Members’ questions, the Committee agreed:- (1) to authorise the Chief Officer – Regulatory and Regeneration to conclude, on behalf of the Council, the award of the contract for Supply of Domestic Furniture and Furnishings to New Two Limited; and
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(2) to note: (i) that the contract would be for a period of two years with the option of a two 12-month extensions, and at a value of £660,880.50 inclusive of VAT over two years and £1,321,761 inclusive of VAT should the contract be extended; and (ii) that the estimated commencement date of the contract was 27 March 2023. The meeting closed at 9.24 a.m.
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