Item 8 - St Andrews Way
West Dunbartonshire Council · 5 June 2024
Back to Tendering Committee — 5 June 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer – Regulatory & Regeneration Tendering Committee: 5 June 2024 ___________________________________________________________________ Subject: Delegated Authority to Approve Contract Awards during Summer Recess – St Andrews Way - supported living service for adults with severe, enduring and complex mental health challenges 1. Purpose 1.1 The purpose of this report is to advise the Tendering Committee of proposals to approve the award of the contract for the St Andrews Way - supported living service for adults with severe, enduring and complex mental health challenges, as detailed during the summer recess. 2. Recommendations 2.1 It is recommended that the Tendering Committee: a) Grants delegated authority to the Chief Officer – Health and Social Care Partnership, to approve the award of the contract for St Andrews Way - supported living service for adults with severe, enduring and complex mental health challenges during the summer recess; and b) Authorise the Chief Officer - Regulatory and Regeneration to conclude on behalf of the Council, the award of the contract for the St Andrews Way – supported living service for adults with severe , enduring and complex mental health challenges; and c) Notes that a report detailing the outcome will be submitted to the next appropriate Tendering Committee for noting. 3. Background 3.1 The West Dunbartonshire Health and Social Care Partnerships Community Mental Health Team is looking to provide a step down model of care to support individuals with severe, enduring and complex mental health challenges in a supported living environment. 3.2 St. Andrews Way is a new build property situated in Clydebank, the West Dunbartonshire Health and Social Care’s expectation is that the Provider would enter into a lease with the Council under bespoke terms. 3.3 The Provider will support up to 5 adults aged between 18-65 years old at any one time who have been identified by the HSCP as requiring at least 25 hours of support per week. 3.4 The West Dunbartonshire Health and Social Care Partnership has identified a number of individuals who require a step down model of care and support in order to support individuals to maximise their independence. These individuals Item 8
Page 2
will likely be from long term care settings such as hospital, residential care and other long term care settings that no longer meet their needs. 3.5 St Andrews Way will be a supported living environment which will use a rehabilitation model to provide care and support for individuals for a period of up to 24 months. During this period the Provider will support the individual to move on to and sustain their own tenancy on a long term basis by providing outreach services. 3.6 The procurement exercise for the St Andrews Way - supported living service for adults with severe, enduring and complex mental health challenges is being conducted in accordance with Public Procurement Regulations, the Council’s Standing Orders and Financial Regulations. A Contract Strategy document was also approved on 10 May 2024. 4. Main Issues 4.1 As there are no Framework Agreements or Dynamic Purchasing Systems available for this requirement, an open tender will be carried out. 4.2 An open tender allows the Council to ensure that the Council meets the needs of our service users whilst allowing the West Dunbartonshire Health and Social Care Partnership to build a collaborative relationship during the term of this contract. 4.3 An open tender was published on 14 May 2024 with a closing date of 17 June 2024. The submissions will be evaluated by the West Dunbartonshire Health and Social Care Partnership and the Corporate Procurement Unit against a set of award criteria which is based on Commercial / Quality ratio of 5% / 95%. 4.4 The report detailing the outcome that shall be submitted to the next appropriate Tendering Committee, will also detail: • The Provider; • Contract Value (Pre Extension); • Contract Value (Including Extension); • Commitment to the real Living Wage; 5. People Implications 5.1 There are no people implications. 6. Financial and Procurement Implications 6.1 Financial costs in respect of these contracts will be met from the approved budget of Resources. 6.2 The procurement exercise will be conducted in accordance with the agreed Contract Strategy produced by the Corporate Procurement Unit in close consultation with the West Dunbartonshire Health and Social Care Partnership and the provisions of Contract Standing Orders, the Financial Regulations and Public Procurement Regulations.
Page 3
7. Risk Analysis 7.1 The implications of holding these contract awards until the Tendering Committee reconvenes could lead the Council to significant financial implications and reputational ramifications. 7.2 The Corporate Procurement Unit will ensure that the successful provider has no known links to Serious and Organised Crime which would have significant political and reputational ramifications for the Council. 7.3 Should the Tendering Committee decide not to proceed as recommended then this will delay the provision of St Andrews Way - supported living service for adults with severe, enduring and complex mental health challenges which may have financial implications and reputational ramifications. 8. Equalities Impact Assessment (EIA) 8.1 An equalities screening was undertaken for this project to determine if there is an Equalities Impact and a full EIA was carried out. 9. Consultation 9.1 The West Dunbartonshire Health and Social Care Partnership, Finance Services and Legal Services have been consulted on the contents of this report. 10. Strategic Assessment 10.1 St Andrews Way - supported living service for adults with severe, enduring and complex mental health challenges will contribute to the delivery of the Council's strategic priorities. Name: Beth Culshaw Designation: Chief Officer – Health and Social Care Partnership Person to Contact: Jennifer Darkins, Procurement Officer, Corporate Procurement Unit Email: jennifer.darkins@west-dunbarton.gov.uk Appendices: EIA Assessment Background Papers: Contract Strategy Wards Affected: All Council Wards.