Approved Minutes of Meeting
West Dunbartonshire Council · 5 June 2024
Back to Tendering Committee — 5 June 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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TENDERING COMMITTEE At a Meeting of the Tendering Committee held in the ‘The Bridge’ Meeting Room, Council Offices, 16 Church Street, Dumbarton on Wednesday, 5 June 2024 at 9.17 a.m. Present: Councillors Karen Murray Conaghan, June McKay, John Millar, Lawrence O’Neill, Chris Pollock, Hazel Sorrell and Sophie Traynor. Attending: Laura Adams, and Angus Cameron, Business Partners – Strategic Procurement; Michelle Lynn, Assets Co-ordinator; Kim McCallum, Solicitor; and Lynn Straker, Committee Officer. Apology: An apology for absence was intimated on behalf of Councillor Clare Steel. Councillor June McKay in the Chair DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in any of the items of business on the agenda. MINUTES OF PREVIOUS MEETING The Minutes of Meeting of the Tendering Committee held on 15 November 2023 were submitted and approved as a correct record. OPEN FORUM The Committee noted that no open forum questions had been submitted by members of the public. CONTRACT AUTHORISATION REPORT – MAINTENANCE OF FIRE, CCTV AND INTRUDER ALARMS A report was submitted by the Chief Officer – Regulatory and Regeneration seeking approval from the Tendering Committee to conclude the award of the contract for Maintenance of Fire, CCTV and Intruder Alarms.
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After discussion and having heard Ms Adams, Business Partner – Strategic Procurement and the Asset Co-ordinator, in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to authorise the Chief Officer – Regulatory and Regeneration to conclude, on behalf of the Council the award of the contract for Maintenance of Fire, CCTV & Intruder Alarms to ADT Fire and Security PLC; and (2) to note: (i) that the contract shall be for a period of two years with the option of a two year extension and at a value of £336,786 inclusive of VAT, over two years and £673,572 inclusive of VAT should the contract be extended; and (ii) that the estimated commencement date of the contract was 6 June 2024. CONTRACT AUTHORISATION REPORT – CONSTRUCTION OF NEW HOUSING AT WILLOX PARK A report was submitted by the Chief Officer – Regulatory and Regeneration seeking the approval of the Tendering Committee to conclude the award of the contract for Construction of New Housing at Willox Park. After discussion and having heard from Ms Adams, Business Partner – Strategic Procurement, in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to authorise the Chief Officer – Regulatory and Regeneration to conclude, on behalf of the Council, the award of the Contract for the Construction of New Housing at Willox Park to McTaggart Construction Limited; and (2) to note: (i) that the contract shall be for a period of four years but that the contract shall end on completion of the defects period, which may be before or after the four-year term and at a value of £4,925,850.77 ex VAT over four years; and (ii) that the estimated commencement date was August 2024. CONTRACT AUTHORISATION REPORT – MEASURED TERM CONTRACT FOR SERVICING AND MAINTENANCE OF MECHANICAL INSTALLATIONS AT WEST DUNBARTONSHIRE NON-HOUSING PROPERTIES A report was submitted by the Chief Officer – Regulatory and Regeneration seeking the approval of the Tendering Committee to conclude the award of the contract for Measured Term Contract for Servicing and Maintenance of Mechanical Installations at West Dunbartonshire Non-Housing Properties. After discussion and having heard Ms Adams, Business Partner – Strategic Procurement in further explanation and in answer to Members’ questions, the Committee agreed:-
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(1) to authorise the Chief Officer – Regulatory and Regeneration to conclude, on behalf of the Council, the award of the Contract for Measured Term Contract for Servicing and Maintenance of Mechanical Installations at West Dunbartonshire Non-Housing Properties to Valley Group; and (2) to note: (i) that the contract shall be for a period of two years with the option of two 12-month extensions and at a value of £176,343, inclusive of VAT, and £146,952.50, exclusive of VAT, over two years and £352,686, inclusive of VAT, and £293,905, exclusive of VAT, should the contract be extended; and (ii) that the estimated commencement date of the contract was July 2024. DELEGATED AUTHORITY TO APPROVE CONTRACT AWARDS DURING SUMMER RECESS – ST ANDREWS WAY – SUPPORT LIVING SERVICE FOR ADULTS WITH SEVERE, ENDURING AND COMPLEX MENTAL HEALTH CHALLENGES A report was submitted by the Chief Officer – Regulatory and Regeneration advising the Tendering Committee of proposals to approve the award of the contract for the St Andrews Way - supported living service for adults with severe, enduring and complex mental health challenges, as detailed, during the summer recess. After discussion and having heard Mr Cameron, Business Partner – Strategic Procurement, in further explanation and in answer to Members’ questions, the Committee agreed:- (1) to grant delegated authority to the Chief Officer – Health and Social Care Partnership, to approve the award of the contract for St Andrews Way - supported living service for adults with severe, enduring and complex mental health challenges, during the summer recess; (2) to authorise the Chief Officer – Regulatory and Regeneration to conclude, on behalf of the Council, the award of the contract for the St Andrews Way – supported living service for adults with severe, enduring and complex mental health challenges; and (3) to note that a report detailing the outcome would be submitted to the next appropriate meeting of the Tendering Committee for noting. The meeting closed at 9.28 a.m.