Item 4 - Draft Minutes - Planning Committee 04 June 25
West Dunbartonshire Council · 6 August 2025
Back to Planning Committee — 6 August 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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PLANNING COMMITTEE At a Meeting of the Planning Committee held in the Civic Space, 16 Church Street, Dumbarton on Wednesday, 4 June 2025 at 10.00 a.m. Present: Councillors Ian Dickson, Gurpreet Singh Johal, Lawrence O’Neill, Chris Pollock and Clare Steel. Attending: Michael Mulgrew, Planning, Building Standards and Environmental Health Manager; James McColl, Development Management Team Leader; Michael McDougall, Manager of Legal Services; and Nicola Moorcroft, Committee Officer. Apologies: Apologies for absence were intimated on behalf of Provost Karen Murray Conaghan and Councillors Fiona Hennebry, David McBride, Hazel Sorrell and Sophie Traynor. Councillor Lawrence O’Neill in the Chair DECLARATIONS OF INTEREST It was noted that there were no declarations of interest in any of the items of business on the agenda. OPEN FORUM The Committee noted that no open forum questions had been submitted by members of the public. MINUTES OF PREVIOUS MEETING The Minutes of Meeting of the Planning Committee held on 16 April 2025 were submitted and approved as a correct record. PLANNING APPLICATIONS A report was submitted by the Chief Officer - Regulatory and Regeneration in respect of the following Planning applications:- ITEM 4
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DC24/091/FUL: Further application under Section 42 to not comply with condition 11 of planning permission DC21/115/FUL at Queens Quay Full Dev Site, Cart Street, Clydebank by Clydeside Regeneration Limited. The Development Management Team Leader was heard in further explanation and in answer to Members’ questions. After discussion and having heard the Development Management Team Leader in further explanation and in answer to Members’ questions, the Committee agreed to refer the application to Full Council for determination, with a preliminary recommendation, based on the information considered to date, that it be approved, subject to the conditions as detailed within Appendix 1 hereto. DC24/197/FUL: Amendment to Condition 2 and Condition 14 of permission DC20/253 in relation to proposed site at Landfill Site at Auchincarroch Road, Jamestown, Alexandria by Barr Environmental Ltd. The Development Management Team Leader was heard in further explanation of the report. The Committee agreed to grant planning permission for this Section 42 application, subject to the conditions as detailed within Appendix 2 hereto. CONSULTATION ON PROPOSED PAYPHONE REMOVALS A report was submitted by the Chief Officer - Regulatory and Regeneration setting out the Council’s response to a consultation from BT Openreach on the proposed removal of various public telephone boxes in West Dunbartonshire. After discussion and having heard the Planning and Building Standards Manager and the Development Management Team Leader in further explanation and in answer to Members’ questions, the Committee agreed to offer no objection to the removal of all 13 payphones, as listed in paragraph 3.3 of the report. The meeting closed at 10.21 a.m.
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APPENDIX 1 DC24/091/FUL: Further application under Section 42 to not comply with condition 11 of planning permission DC21/115/FUL at Queens Quay Full Dev Site, Cart Street, Clydebank by Clydeside Regeneration Limited. GRANT full planning permission subject to the following conditions:- 1. For the avoidance of doubt, Phase 1 works relate to any works associated with the spine road, road improvements, quay walls, and public realm. The linear park will be completed following completion of the relevant residential phase to which it relates with the pocket parks and basin play park to be completed within a timescale agreed with the Planning Authority, all identified on annotated masterplan E2604.Sk001revJ received on 22nd June 2021 in connection with planning application DC21/115/FUL. Reason: To provide clarity and to ensure the conditions relate to the correct phasing. 2. Prior to commencement of any development on site, further applications for the approval of matters specified below shall be obtained from the planning authority. Applications shall include: a) site layout plans showing the position of all buildings, roads, footpaths, parking areas, walls, fences and landscaping; b) block and layout plans and elevations of each building, showing dimensions and palettes of external materials; c) landscape and streetscape plans showing the location and species of all proposed trees, shrubs, hedges, palettes of hard landscaping materials and street furniture; d) details of existing and proposed ground levels, and finished floor levels, relating to a clearly identified fixed datum point; e) a detailed report on the extent, scale and nature of any contamination of the site; and f) a detailed remediation scheme detailing the measures necessary to bring the site to a condition suitable for the intended use. Reason: To ensure full details are provided for each aspect of the development. 3. As part of any application(s) for approval of matters specified in conditions, and with regard to the requirements of condition 2 above, the design and layout of development parcels shall comply with the design principles/intents set out in sections 05 and 06 of the Design & Access Statement (Rev C, March 2016), the accompanying Framework Drawing No. P(0) 003 Rev E (or any subsequent amendments thereto), and the approved Design Codes for
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Queens Quay (approved September 2020) unless otherwise agreed in writing by the Planning Authority. Reason: To ensure the design principles agreed in these documents form part of the consideration of any subsequent planning applications. 4. At the same time as the submission of the first commercial use application (excluding any district heating system) a mini masterplan shall be submitted for the mixed used area coloured yellow on Drawing No. P(0) 003 rev E (including building plots, design principles and a parking strategy) for the further approval of the Planning Authority. Reason: In order to allow consideration of the proposed mix of uses, and to ensure consistency of design standards across the site and that a parking strategy is considered early in the design process. 5. As part of any application(s) for the approval of matters specified in conditions for Phase 1 works, and notwithstanding the requirements of condition 2c) above, details of the landscaping strategy for the spine road, linear park and pocket parks shall include: a) location and species of all proposed trees, shrubs, hedges; b) palettes of hard landscaping materials, street furniture and play equipment; c) identify potential locations for public art; and d) the means of management and maintenance of the landscaping and public open space. Reason: To ensure full details are submitted for further consideration. 6. No development (other than the spine road works, road improvement works, quay wall works, public realm works, health and care site works and investigative works, but excluding the linear and pocket parks) shall commence on site until such time as a site-wide water environment investigation and assessment has been submitted to and approved in writing by the Planning Authority. The report shall be prepared by a suitably qualified person and as a minimum shall include the following: a) Suitable and sufficient monitoring from across the site in order to identify the extent, scale and nature of contamination with regards to the water environment. b) An appropriate level of assessment that identifies the key receptors and the significance of any pollutant linkages found to be present. c) Should a significant pollutant linkage be identified on the site then a site wide preliminary remedial options appraisal is to be provided that demonstrates whereabouts on the site remediation is considered likely. Any measures identified in the report shall be implemented as approved within a timescale agreed with the Planning Authority.
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Reason: To protect public health and to ensure that the site is suitable for its intended use. 7. No development (other than the spine road works, road improvement works, quay wall works, public realm works, health and care site works and investigative works, but excluding the linear and pocket parks) shall commence on site until such time as a site wide assessment of the underlying ground gas regime has been submitted to and approved in writing by the Planning Authority. The report shall be prepared by a suitably qualified person and as a minimum shall include the following: a) Suitable and sufficient monitoring from across the site in order to assess the ground gas conditions that currently exist under the site. b) A strategy confirming that and detailing how the monitoring of ground gas boreholes will continue throughout the various development phases. It should also refer to the future method of reporting to the Planning Authority as the development progresses. c) A preliminary assessment of the implications of the existing ground gas conditions on the proposed mixed-use development. Any measures identified in the report shall be implemented as approved within a timescale agreed with the Planning Authority. Reason: To protect public health and to ensure that the site is suitable for its intended use. 8. As part of any application(s) for the approval of matters specified in conditions, Noise Impact Assessments for each development parcel shall be carried out to assess the potential impacts of noise from sources including road traffic, air traffic, plant equipment and entertainment noise and submitted for the further approval of the Planning Authority. Reason: In order to avoid disturbance to residential properties. 9. Prior to the reuse of material from the onsite spoil mounds and/or the importation of any material onto the site, details of the source of the material and associated test results to demonstrate its suitability for use shall be submitted to the Planning Authority for approval. In addition to this and in accordance with BS3882:2015, the material shall also be free from metals, plastic, wood, glass, tarmac, paper and odours associated with contaminated soils. Reason: To protect public health and to ensure that the site is suitable for its intended use. 10. No development shall commence until the developer submits an archaeological mitigation strategy for the further approval of the Planning Authority. Thereafter the developer shall ensure that the approved strategy is fully implemented in accordance with the recommendations set out in sections 8.339 – 8.353 of the Environmental Statement approved under planning
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permission DC15/234 and that all recording and recovery of archaeological resources within the development site is undertaken in agreement with the Planning Authority and West of Scotland Archaeology Service. Reason: The site is of archaeological significance and the strategy will set out the general scope of mitigation work to be followed before and during development but allow the detailed preparation of more detailed Written Schemes of Investigation to be brought forward for approval as each development parcel becomes imminent. 11. All applications for the approval of matters specified in conditions shall include land raising of low-lying areas of the site to above the 1 in 200 year plus climate change flood level (set at 5.4m AOD), and finished floor levels of all buildings are to be set to at least 0.6m above the 1 in 200 year plus climate change floor level at 6.1m AOD. All development shall be implemented in accordance with these details. Reason: To mitigate against the risk from flooding by the adjacent River Clyde. 12. As part of the approval of matters specified in conditions, each development parcel shall comply with the recommendations of the Drainage Impact Assessment (Rev B, October 2015) with details of the means of disposal of surface water, foul sewage and a Sustainable Urban Drainage Scheme to be submitted for the further approval of the Planning Authority. Reason: To ensure an appropriate means of drainage for the site. 13. The number of dwelling units consented for the site shall not exceed 1,056 units unless otherwise first agreed in writing by the Planning Authority. Reason: In order to ensure that the density of development is appropriate to the site and that the number of dwelling units does not exceed the figure upon which the Transport Assessment was based without proper consideration of any resultant implications. 14. Prior to the commencement of development, a strategy detailing the implementation of community/affordable housing provision within the site shall be submitted for the further approval of the Planning Authority. Reason: In order to ensure the provision of an appropriate level of social housing. 15. As part of the Phase 1 application for the approval of matters specified in conditions, a Construction and Environmental Management Plan shall be submitted for the further approval of the Planning Authority in consultation with NatureScot. It shall: a) detail measures to screen the development in terms of noise and visual disturbance from the Inner Clyde SPA, Ramsar site and SSSI;
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b) detail measures to limit pollution to the Inner Clyde SPA, Ramsar site and SSSI; c) identify those works that are likely to have significant potential for visual and noise disturbance, such as piling. No works which are identified as likely to have a significant potential for visual and/or noise disturbance shall be carried during the main wintering period (September to early April). The Construction and Environmental Management Plan shall be implemented within a timescale agreed with the Planning Authority. Reason: In order to minimise the risk of the development giving rise to adverse impacts upon the protected Inner Clyde SPA, Ramsar site and SSSI. 16. As part of the Phase 1 application for the approval of matters specified in conditions, a detailed Recreation and Access Management Plan which details measures to limit potential disturbance to the north shore of the Inner Clyde SPA, Ramsar site and SSSI from increased access to the river shall be submitted for the further approval of the Planning Authority and implemented within a timescale agreed with the Planning Authority. Reason: In order to minimise the risk of the development giving rise to adverse impacts upon the protected Inner Clyde SPA, Ramsar site and SSSI. 17. As part of the Phase 1 application for the approval of matters specified in conditions, the applicant shall submit a Sustainable Transport Strategy which shall include details of: a) bus integration into the site; b) walking routes to/from the site; c) location of bus stops; d) green travel plans; and e) initiatives towards encouraging bus services into the site. The recommendations of the Sustainable Transport Strategy shall require to be implemented in accordance with an agreed phasing plan within a timescale agreed with the Planning Authority. Reason: To deliver effective, efficient and integrated transport for the site that does not have a detrimental impact on the sustainability of the existing town centre. 18. As part of any application for approval of matters specified in conditions, a Travel Plan shall be submitted to and approved by the Planning Authority detailing the opportunities for sustainable travel to and from that development parcel. Reason: To promote sustainable means of transport and to reduce reliance on the car.
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19. As part of the Phase 1 application for the approval of matters specified in conditions, the following shall be included: a) details of parking provision for visitors to the Titan Crane and the riverside walkway; and b) details of the new signal-controlled junction and realignment of Cable Depot Road (section 9.14 of the Transport Assessment (October 2015). c) These works shall be implemented as approved as part of the Phase 1 works to the site. Reason: To ensure that the development is provided with adequate parking facilities in order to minimise the incidence of roadside parking which would be a danger to other road users. 20. Prior to any part of the development site being occupied or otherwise being brought into use, the works recommended in the Transport Assessment (October 2015) to realign Ailsa Road (section 9.12) and carry out layout improvements to Cart Street/Glasgow Road junction (section 9.23) shall be implemented as approved. Reason: To ensure that the development is provided with adequate parking facilities in order to minimise the incidence of roadside parking which would be a danger to other road users. 21. As part of any application(s) for the approval of matters specified in conditions, parking spaces shall be provided in accordance with the Council’s adopted parking standards, and no building shall be occupied until its parking facilities have been completed. Reason: To ensure that the development is provided with adequate parking facilities in order to minimise the incidence of roadside parking which would be a danger to other road users. 22. As part of any application(s) for the approval of matters specified in conditions, each residential unit shall be provided with a secure covered bicycle storage facility at ground floor level. Each non-residential development shall have adequate secure covered cycle storage for staff in addition to adequate securable covered cycle facilities for visitors/customers. Reason: To encourage the use of sustainable forms of travel and to discourage crime by providing secure facilities. 23. The amount of retail floor space permitted is 3,000m² (gross). Any unit trading primarily in convenience goods shall not exceed 1,000m². Any unit trading in comparison goods shall not exceed 250m². Proposals to exceed these floor space thresholds shall be the subject of a separate planning application and retail statement for the further approval of the Planning Authority. Reason: To limit the impact of the development on Clydebank town centre to the levels tested in the Planning and Retail Statement (GVA James Barr,
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October 2015), and to ensure that a convenience store is included in the development which is of a size to increase choice within Clydebank. 24. As part of any application(s) for the approval of matters specified in conditions details of soft and water landscaping works shall be submitted to and approved in writing by the Planning Authority in consultation with Glasgow Airport. Details must comply with Advice Note 3 “Potential Bird Hazards from Amenity Landscaping & Building Design”. These details shall include: • The species, number and spacing of trees and shrubs • Details of any water features • Drainage details including SUDS – such schemes must comply with Advice Note 6 “Potential Bird Hazards from Sustainable Urban Drainage Schemes” The scheme shall be implemented as approved. Reason: To avoid endangering the safe movement of aircraft and the operation of Glasgow Airport through the attraction of birds and an increase in the bird hazard risk of the application site. 25. Any development that would create a roof area greater than 250 square metres with a roof pitch of less than 15° shall not commence until a Bird Hazard Management Plan has been submitted to and approved in writing by the Planning Authority in consultation with Glasgow Airport. The submitted plan shall include details of the management of the roofs within the site which may be attractive to nesting, roosting and “loafing” birds. The management plan shall comply with Advice Note 8 “Potential Bird Hazards from Building Design”. Reason: To avoid endangering the safe movement of aircraft and the operation of Glasgow Airport through the attraction of birds and an increase in the bird hazard risk of the application site. 26. As part of the first application for the approval of matters specified in conditions under Condition 2 above, an Energy Strategy for the site shall be submitted for the approval of the Planning Authority. The Energy Strategy shall include details for the delivery and implementation of on-site low carbon and renewable energy solutions, building specific technologies and features alongside any other measures aimed at increasing energy efficiency on the site. The approved strategy including any agreed measures shall be implemented on site and unless otherwise agreed in writing by the Planning Authority and shall remain in place for the lifetime of the development. Any modifications or updates required for the approved strategy shall first be subject to the written approval of the Planning Authority and implemented thereafter as approved. All subsequent applications for matters specified by condition under Condition 2 above shall demonstrate adherence to the agreed approach.
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Reason: To ensure the incorporation of low carbon technologies and minimise greenhouse gas emissions 27. As part of the first application for the approval of matters specified in conditions under Condition 2 above, a biodiversity enhancement strategy for the site shall be submitted for the approval of the Planning Authority. The biodiversity enhancement strategy shall include details designed to protect biodiversity, reverse biodiversity loss, deliver positive effects from development and strengthen nature networks. The approved strategy including any agreed measures shall be implemented on site and unless otherwise agreed in writing by the Planning Authority and shall remain in place for the lifetime of the development. Any modifications or updates required for the approved strategy shall first be subject to the written approval of the Planning Authority and implemented thereafter as approved. All subsequent applications for matters specified by condition under Condition 2 above shall demonstrate adherence to the agreed approach. Reason: In the interests of the enhancement of biodiversity and maximising positive biodiversity benefits.
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APPENDIX 2 DC24/197/FUL: Amendment to Condition 2 and Condition 14 of permission DC20/253 in relation to proposed site at Landfill Site at Auchincarroch Road, Jamestown, Alexandria by Barr Environmental Ltd. GRANT full planning permission subject to the following conditions:- 1. The development hereby permitted shall ensure for the benefit of the applicant only, with the final restoration of the site being completed by 30th June 2026 unless otherwise agreed in writing by the Planning Authority. Reason: In order to ensure the timely restoration of the site. 2. No further landfill material shall be brought on to any part of the site and no further landfill operations shall take place on any part of the site. Reason: To ensure that future works under this permission relate to site restoration activities only. 3. At all times during the aftercare period of the site, the restoration of the site shall be undertaken as indicated in the Environmental Impact Assessment, dated November 2020, together with all supporting documentation, plans and details that form part of this application, including amended restoration masterplan (reference ED13968-005F). Reason: To ensure that the development operates in accordance with the approved details. 4. Except in the case of emergency, the hours of working of the site shall be restricted to between the hours of 7.30am to 5.00pm Monday to Saturday only and not on a Sunday or on a recognised Public Holiday in West Dunbartonshire without the prior written approval of the Planning Authority with the exception of essential site maintenance and the maintenance of plant and machinery. Access to and exit from the site shall be by way of Auchencarroch Road. Reason: In order to minimise disturbance to local resident and to ensure that the site is accessed in the approved manner. 5. The site operator shall be responsible for the maintenance of a vehicle register log book of all deliveries to the site which shall be available for inspection by the Planning Authority upon request at any time. Reason: In order to ensure that the number of vehicle movements and the volume and type of waste remain within the approved limits.
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6. The applicant shall be responsible for the collection and disposal of any windblown material emanating from the area of infill. Reason: In order to prevent the operation of the site giving rise to litter, which would detract from the amenities of the surrounding area. 7. No burning of materials in connection with the infilling operations shall take place on or adjoining the site. Reason: In order to protect the environment and the amenities of local residents. 8. Within 28 days of the date on which planning permission for the development, hereby approved, is issued, an updated Habitat Management Plan, which includes details on follow up habitat management, shall be submitted for the written approval of the Planning Authority. Thereafter, the Plan will be implemented as approved. Reason: In order to ensure that the developer continues to make appropriate provision for bird life and natural habitat. 9. The annual monitoring on the progress of the mitigation areas shall be carried out as required by the Habitat Management Plan and by the applicant or by any person engaged by them. An annual report will be made available to the Technical Working Group at least 3 weeks prior to the formal review meeting of that Group and the annual monitoring report shall be approved by the Planning Authority. Reason: In order to ensure that the mitigation measures are operating effectively. 10. All advance works, including habitat translocation to receptor areas for landfill restoration shall take place outside the bird nesting season (March to July inclusive) unless a checking survey confirms the absence of nests. The checking survey shall be carried out at a time and approved in advance by the Planning Authority. Reason: In order to minimise the impact of the development on bird life. 11. All diversions of watercourses shall follow the details approved in respect of condition 18 of planning permission DC07/233/FUL. Reason: To ensure that works to watercourses are carried out in an appropriate manner and do not give rise to pollution. 12. The access track which runs partly through the active landfill and links up with the track leading to Paper Muir and the western edge of the commercial forestry plantation shall not be used for the export of timber without the prior written approval of the Planning Authority.
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Reason: To ensure that works to watercourses are carried out in an appropriate manner and do not give rise to pollution. 13. On completion of the landfill operations, except in so far as may be required for leachate and gas monitoring, the site shall be cleared of all buildings (except for the MRF building which will be retained during the aftercare period), plant and machinery, with details of the phasing of this to be submitted for the approval of the Planning Authority prior to the cessation of landfill operations on site. Reason: In order to ensure the appropriate restoration of the site upon the conclusion of the landfill operations. 14. Unless otherwise approved in writing by the Planning Authority, the MRF building will be removed from the site at the end of the aftercare period on 01/04/2056. Reason: In order to ensure the removal of the building following the conclusion of the aftercare period. 15. Appropriate measures to prevent mud, dirt, dust, slurry or stones being carried onto the highway shall be taken and such steps shall include the provision and the use of hard standing areas and a wheel wash facility for the cleaning of all lorries, dump trucks, other heavy vehicles and plant leaving the site. Reason: In order to minimise nuisance to local residents and in the interest of road safety and to ensure the measures are in accordance with the approved details. 16. The access road and public road adjacent to the site shall be kept clear of mud or other deposited materials at all times by means of mechanical brushing. Reason: In the interests of road safety and the amenities of the area. 17. Soils to be imported to the site shall share similar profile characteristics as the soil structure currently on site. Topsoil and sub-soil shall only be stripped when the soils are sufficiently dry so that when moved, no damage will be done to the structure of the soils. Apart from the works required to enclose the site, no operations shall be carried out until the topsoil is fully stripped and stored in the designated areas within the site. Reason: In order to ensure that the soil used in restoration work is appropriate to the local environment. 18. Topsoil shall be stripped to full available depth from all areas within the site except those areas designated in the approved plans as topsoil dumps. Following topsoil stripping operations from any areas of land, sub-soil shall be
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stripped as a separate operation to a depth, where possible, to achieve topsoil and sub-soil not less than 0.9 metre at restoration. Reason: In order to ensure the retention of soil required for restoration purposes and to ensure that the soil used in restoration is appropriate to the local environment. 19. Topsoil and sub-soil shall be carefully stored in separate dumps and prevented from mixing. Topsoil dumps shall not exceed 5 metres in height. Topsoil dumps and sub soil dumps shall be evenly graded and tops shaped to prevent water ponding. Sub-soil dumps shall not exceed 8 metres in height. Reason: In order to ensure the retention of soil required for restoration purposes and to reduce its impact on the local environment. 20. In the first available seeding season following their formation, all mounds of topsoil, sub-soil and soil making materials shall be seeded in grass and shall be so maintained until the soils are required for use in the restoration of the site except as may be otherwise agreed with the Planning Authority. Reason: In order to ensure the retention of soil required for restoration purposes, and to ensure that soil is an aesthetically acceptable manner. 21. All water treatment areas and settlement lagoons shall be enclosed by a one metre high stock-proof fence and shall be implemented prior to any significant soil stripping. Reason: In order to ensure the timely provision and protection of water treatment and settlement facilities, in the interests of public safety. 22. Appropriate precautions shall be taken to prevent the discharge of oil from fuelling, oil storage, plant maintenance and vehicle wash areas within the site. Reason: In order to prevent pollution of the local environment. 23. Dust monitoring shall be routinely carried out by the applicant and undertaken using appropriate equipment and recording devices. The results and records shall be made available to the Planning Authority on a monthly basis during the operational life of the site. Reason: In order to minimise nuisance to local residents and damage to the environment arising from dust blown from the site. 24. Noise monitoring programme shall be undertaken during the operational life of the site using appropriate equipment and recording devices, the results of which shall be made available to the Planning Authority on a monthly basis. Reason: In order to minimise disturbance to local residents arising from noise generated at the site