Clydebank PiP Board Papers 2 October 2026
West Dunbartonshire Council · 2 October 2026
Back to Clydebank Pride in Place Board — 2 October 2026 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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OFFICIAL 09/24/2026 1 Official Clydebank Neighbourhood Board Agenda Meeting details Date Friday 2 October 2026 Time 9.30am Location Clyde Shopping Centre Conference Room, 170 Kilbowie Road, Clydebank Agenda Item Topic Lead 1 Welcome by Chair Liz Connolly 2 Apologies Brian McColgan 3 Previous minutes and actions All 4 Regeneration Plan Delivery Project Delivery Subgroup Updates A1. Three Queens Square (Laurence Slavin - WDC) B1. Improving connections (Gail MacFarlane - WDC) B2. Walking & cycling trails (Gail MacFarlane - WDC) C1. Employability, skills, & training (Ann Campbell – WCS) A2. Meanwhile uses (Louise Ewing – Chamber of Commerce) A3. Community Hub/Accessible Public Welfare Facilities (Ben Ellis - SA) South Sylvania Way Feasibility Group Update (Alan Douglas - WDC) Group Chairs 5 Marketing and Communications Sandie Scott 6 Recruitment of Project Resources Alan Douglas 7 Finance Financial report Update on use of capacity & delivery funding Staff Costs Charging Parameters Liz Connolly, Laurence Slavin 8 Any Other Business Monitoring Return to be submitted by 29 October 2026 using MHCLG online digital tool Liz Connolly
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OFFICIAL 09/24/2026 2 Official PiP Chairs Event London MHCLG visit to Clydebank PiP Seminars 9 Date and time of next Board meetings – 30 October, 27 November Liz Connolly
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OFFICIAL 09/24/2026 1 Official Sensitive Clydebank Neighbourhood Board Minutes Meeting details Date 2 October 2026 Time 9.30am Location Clyde Shopping Centre Item 3: Note of previous meeting Date 28 August 2026 Time 9.30am Location Clyde Shopping Centre Members attending Name Title Liz Connolly Chair Christine McGuinness Head of Marketing, Communications and Stakeholder Relations, Golden Jubilee Hospital Andrew Forrester Centre Manager, Clyde Shopping Centre Douglas McAllister Member of Parliament Lawrence O’Neill Elected Member, West Dunbartonshire Council Laurence Slavin Chief Officer Resources, West Dunbartonshire Council Louise Ewing Dunbartonshire Chamber of Commerce Gail Macfarlane Chief Officer, Roads & Neighbourhood, West Dunbartonshire Council Michelle Lynn Assets Manager, West Dunbartonshire Council Marie McNair Member of the Scottish Parliament Selina Ross West Dunbartonshire CVS Apologies Name Title Alan Douglas Chief Officer, Regulatory & Regeneration, West Dunbartonshire Council William Rooney Elected Member, West Dumbartonshire Council Lynn Edwards Chief Inspector, Police Scotland Lucy McGovern Working4U Development Officer, West Dunbartonshire Council Peter Hessett Chief Executive, West Dunbartonshire Council Anne Campbell Principal & Chief Executive, West College Scotland Sandie Scott Director of Strategic Communications and Stakeholder Relations, Golden Jubilee Hospital Ben Ellis Salvation Army
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OFFICIAL 09/24/2026 2 Official Sensitive June Todd Community Activist Fiona McInnes Chief Executive, Clydebank Co-op Other attendees Name Title Davina Lavery Regeneration Officer, West Dunbartonshire Council Brian McColgan Business Support Officer, West Dunbartonshire Council Chris Young Project Development Worker, West Dunbartonshire Council Colin Smith Your Community Team Leader, West Dunbartonshire Council 1 Welcome by Chair Action Liz Connolly (LC) welcomed all to the meeting. 2 Apologies Action Alan Douglas Chief Officer, Regulatory & Regeneration, West Dunbartonshire Council William Rooney Elected Member, West Dumbartonshire Council Lynn Edwards Chief Inspector, Police Scotland Lucy McGovern Working4U Development Officer, West Dunbartonshire Council Peter Hessett Chief Executive, West Dunbartonshire Council Anne Campbell Principal & Chief Executive, West College Scotland Sandie Scott Director of Strategic Communications and Stakeholder Relations, Golden Jubilee Hospital Ben Ellis Salvation Army June Todd Community Activist Fiona McInnes Chief Executive, Clydebank Co-op 3 Previous minutes and actions Action The minutes of the previous meeting were approved. Actions Map project management skills and experience of Board members. Board members interested in having project management training to advise Brian McColgan (BM) The mapping exercise and offer of skills training should be extended to members of Delivery Subgroups. Ongoing BM/Board
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OFFICIAL 09/24/2026 3 Official Sensitive Project Delivery Group Report templates have been created and distributed for use. It was agreed that the work of the Board should be communicated by all members to their own organisations. LC also stressed the importance of regular progress updates from the Subgroups to the Board and the need to advise of future meeting dates and group membership, where this has not yet been provided. Ongoing Marketing and Communications All Subgroups to identify a Communications contact. Content is required for the website. Board Member photographs and pen portraits required for the website. Photographs taken by West College Scotland to be chased up. Recrutiment of Project Resource Position to be advertised on Myjobscotland site Finance Davina Lavery (DL)said that there has been no significant change to spend to date. Liz Connolly (LC) encouraged Delivery Groups to update their spend to date. Gail Macfarlane (GM) noted that projects may be at too early a stage to have incurred any spend. Michelle Lynn (ML) said an update on 3 Queens Square spend will be available. DL noted that the only spend to date has been in terms of the capacity element of the funding. Board/Subgroups/BM SR/LE Board BM WDC PDG Leads
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OFFICIAL 09/24/2026 4 Official Sensitive 4 Regeneration Plan Delivery Action Project Delivery Subgroup Updates A1. Three Queens Square An update paper had been circulated. Laurence Slavin (LS) spoke to this to the effect that good progress has been made and the project is on track. It was noted that that the funding originally allocated to the project may be insufficient. LS asked that the Board note this, note the progress made and approve the appointment of consultants. This was agreed. LC thanked LS for the update and said that it was good to see the progress being made. DL asked if the tender panel might benefit from the inclusion of a “place-making” person. LS said that the panel had been established but the project would benefit from input from WDC Planning officers on an ongoing basis. Further discussion followed. Key points included: The proposed Events Toolkit would be of relevance to the 3 Queens Square. Previous community engagement relating to 3 Queens Square can be made available. The importance engagement with Scottish Canals. Works to improve -art of the shopping centre adjacent to 3 Queens Square are in the process of being procured. B1. Improving connections / B2. Walking & cycling trails An update paper had been circulated. Gail Macfarlane (GM) spoke to this to the effect that good progress had circulated an update and gave a summary. Discussion followed and key points included: In relation to the development of signage, this can only be developed when it is known what the project is signing to. The importance of a consistent theme/look for any signage. This could be done with the involvement of the Communications Subgroup There may be the opportunity for visible early wins, e.g. the dropping of some kerbs. When the Regeneration Plan was developed it was acknowledged that projects B1 and B2 may take longer to develop/deliver. This may allow for the reallocation/virement of funding to other projects. While B1 and B2 will have elements in common it is
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OFFICIAL 09/24/2026 5 Official Sensitive important not to lose the essence of both projects. Other aspects of Clydebank’s culture/heritage/history should be incorporated, e.g. shipbuilding. Capitalise on the river front. GM noted the need for recharging of WDC resource to the PiP. This was discussed more widely and acknowledged as necessary to reflect the input of professionals involved in the work to deliver Pride in Place in Clydebank. C1. Employability, skills, & training Anne Campbell was not present but had provided an update and paper requesting approval to resource and carry out a mapping exercise of employability provision in the area. It was noted that this should have a focus on the Pride in Place area to justify its funding by Pride in Place. Discussion followed, key points included: Need to identify the costs attached to the mapping exercise. The Local Employability Forum may be able to input to the mapping exercise. The West Dunbartonshire Strategic Skills Pipeline may be of relevance to the exercise. The Board approved the request. A2. Meanwhile uses Louise Ewing (LE) gave an update. Key points included the potential use on a short term basis of a vacant unit in the shopping centre for a range of “pop-up” style activities, and the possible introduction of shop front improvement grants. Discussion followed, key points included: The use of a vacant unit would require significant input in terms of management and delivery of activities. It was said that the WDC Communities Team could be involved in this. Vacant units are essentially commercial opportunities for the shopping centre and its shareholders. Identifying an appropriate vacant unit will be subject to considerations around business confidentiality. Trial the vacant unit for 3 months and evaluate it. Having a Pride in Place presence in the shopping centre may be a good way to promote it.
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OFFICIAL 09/24/2026 6 Official Sensitive LC thanked LE for the update and noted that there may be overlaps with the work of the Community Hub Subgroup. The Board approved the requests in LE’s paper. A3. Community Hub/Accessible Public Welfare Facilities No update form Subgroup available. LC noted that progress is needed in this project. Discussion followed, key points included: Possible reallocation of funding to other projects. Avoiding displacement of similar activity. Alternative options/venues/delivery agents, e,g, Golden Friendships. Use of an existing facility already owned by a community organsiation rather than a new build. LC asked DL to address the issues around the Community Hub with the Project Delivery Group at their next meeting. South Sylvania Way Feasibility Group Updates Alan Douglas (AD) was not present but an update had been circulated. DL 5 Marketing and Communications Action Website Sandie Scott (SS) was not present but had had circulated an update and was represented by Christine McGuinness who spoke to the update. Discussion followed, key points included: Web development ongoing. Could Board meetings be held in community venues and at different times? Publicise Pride in Place through other channels, e.g. WDCVS’ bulletin. Identify Community Ambassadors for Pride in Place Progress the proposed Internship with West College Scotland to host. LC thanked CM for the input and thanked CM for the progress being made.
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OFFICIAL 09/24/2026 7 Official Sensitive 6 Recruitment of Project Resource Action LC had met with AD to finalise this. The post will be advertised on the Myjobscotland site. LC asked if the Board was happy for her and AD to continue to progress this process. This was agreed. AD/LC 7 Finance Action Financial report Davina Lavery (DL) spoke to the Financial Update. Key points included: Discrepancies in previous report had been corrected. Significant amount of capacity funding remains. No spend on delivery as yet. The next financial report for the UK Government will be due in October. DL asked that PDG leads provide spend profiles for their projects. Need to clarify spend on Heritage and Community Activities and Youth Engagement. The Board approved the requests in the Financial Update paper. 8 Any Other Business Action New Lead Officer for Pride in Place The newly appointed Lead Officer would like to meet, possibly attend a Board meeting. Pride in Place Chairs Meeting LC to attend this event. Pride in Place Officers Networking A networking group will be set up. Current networking suggests that Clydebank is in a relatively good position in terms of progress. LC thanked all for their input. LC 9 Date and time of next Board meetings DONM 2nd October to avoid clash with September weekend public holiday.
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OFFICIAL 09/24/2026 8 Official Sensitive
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OFFICIAL 09/24/2026 1 Official Clydebank Neighbourhood Board Paper Template Meeting details Date 2 October 2026 Time 9:30am Location Clyde Shopping Centre Agenda item details Item number 4 Item description Project Delivery Subgroup Update – C1 Employability, Skills and Training For information For decison Date of report 24 Sept 2026 Lead name Anne Campbell Lead email Anne.campbell@wcs.ac.uk Report item details 1. Main issues The second meeting of C1 – Employability, Skills and Training took place on Thursday 17 September. The group is now chaired by Helen Leslie, Vice Principal Learning, Skills and Student success. The meeting was poorly attended. The agenda covered the following: Governance Updates: Community Learning and Development Strategic Group Local Employability Partnership Family Prosperity Network West College Scotland Community Hub Discussion Curriculum mapping exercise – next steps Minutes of the meeting are available if required.
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OFFICIAL 09/24/2026 2 Official 2. Outline of any issues/risks and how these are being managed Following approval by the Neighbourhood Board, on 28 August 2026, to endorse the Employability, Skills, Training and Wellbeing Mapping project and support the procurement of a company to undertake the mapping exercise, it was suggested that: one of the partner organisations represented on the group procure the consultant to undertake the mapping exercise at a cost of between £10k and £50k through a local contract or framework agreement; or a quote process be followed through the Quick Quote facility on the Public Contract Scotland website. Unfortunately, no partner organisation volunteered for either of the steps above. It is therefore recommended that the Board consider whether the Project Manager could support this. A discussion took place on the proposed Employability Hub. Limited members present were keen to ensure that the proposals under project A3. Community Hub/Accessible Public Welfare Facilities complimented and did not duplicate. It was therefore recommended to have a joint meeting of C1 and A3 project groups to discuss synergies. 3. Outline of the main outputs expected before next meeting The next C1 meeting is scheduled for 29 October Partners are urged to ensure that members attend or appoint a nominee. The Board consider whether the Project Manager could support procurement of a company to undertake the approved mapping exercise A joint meeting of C1 and A3 project groups be arranged to discuss synergies/avoid duplication. 4. What are the requirements to achieve the outcomes of this report? As above 5. Recommendations The Board consider whether the Project Manager could support procurement of a company to undertake the approved mapping exercise
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OFFICIAL 09/22/2026 Official Clydebank Neighbourhood Board Meeting details Date 2 October 2026 Time 9.30am Location Clyde Shopping Centre Agenda item details Item number 7 Item description Pride in Place Financial Update For information For decision x Date of report 22/09/2026 Lead name Davina Lavery Lead email davina.lavery@west-dunbarton.gov.uk Report item details 1. Main issues Capacity Funding: The income and expenditure breakdown is shown below: INCOME (Capacity Funding) 2023/24 plus 2024/25 £250,000 2025/26 £200,000 2026/27 £150,000 Total £600,000 EXPENDITURE (Capacity Funding) FY 2024/25 Community Grants Funding -£4,300 Consultancy Fees for development of LT plan and Community Engagement -£86,939 Board Meetings (*4) -£600 Adobe License -£185 WDC Staff Costs -£60,000 FY 2025/26 Community grants & CVS Fees -£12,400 Board Workshop -£3,337.80 Regeneration Plan Prep (KMA) -£29,372 ICT costs (Kofax PDF licence) -£200.00 FY 2026/27 Grants for Gala Days (£20,000) & Planting and Clean Ups (£10,000) -£30,000 Website Development, Stage 1 -£3,700
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OFFICIAL 09/22/2026 Official Website Development, Stage 2 -£3,700 Website Development, Stage 3 -£7390 TQS Consultancy - Jones Associates (From TQS project delivery support allocation of £10k) - £6,950 Chairs Event London 11/9/26 xxx Total Expenditure (mid Oct 2026) -£249,073.80 Balance Remaining 350,926.20 Future Commitments Transport Interchange Feasibility Study -£5,000 Project Delivery Support (£10,000 per project to assist with community engagement/consultation activity) -£53,050 Additional Community Clean ups and Planting -£10,000 Youth Engagement Budget -£5,000 Heritage Festival activities -£5,000 Fund Administrative Support from WDC i.e. secretariat, legal, procurement, etc. -£30,000 Programme Manager role -£65,000 Community Engagement role/s -£26,500 Branding, merchandise & promotional materials -£20,000 Communication Apprenticeship/Internship -£20,000 Local Ambassador Programme -£15,000 Total Future Commitments -£254,550 Balance remaining after commitments £96,376.20 Delivery funding: The signed Clydebank Memorandum of Understanding was returned to the MHCLG on 2 April 2026. This allowed the delivery funding for FY 26/27 to be released. The income and expenditure breakdown is shown below: INCOME (Delivery Funding) 2026/27 Capital Funding £360,000 2026/27 Revenue Funding £232,000 Total £592,000 EXPENDITURE (Capital Funding) 0 Total Expenditure (mid-August 2026) 0 Balance Remaining £360,000 EXPENDITURE (Revenue Funding) 0 Total Expenditure (mid-August 2026) 0 Balance Remaining £232,000 The schedule of future payments outlined government guidance is: -
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OFFICIAL 09/22/2026 Official 2. Outline of any issues/risks and how these are being managed The Board needs to decide how the remaining capacity funding and delivery funding will be spent. A proportion of the delivery funding is assigned to each of the priority projects which are being progressed by the project delivery groups. The current delivery funding allocation for each of the priority projects over the first 4 years of the programme is outlined below. It may be that these amounts need to be modified depending on delivery costs, progress, and timescales. A proportion of funding may also require to be reallocated to cover managements costs associated with project delivery. Capital Funding Revenue Funding A1. Three Queens Square £2,230,000 A2. Meanwhile uses £200,000 £175,000 A3. Community Hub £1,360,000 £225,000 A5. Investigate remodeling the southern section of shopping centre £50,000 B1. Improve connections £1,150,000 £225,000 B2. Develop new walking and cycling trails £366,000 £63,000 C1. Employability, skills & training £431,640 There is a risk that not all projects will be sufficiently advanced to enable full spend of the allocated amount in the early years of the programme and there is also a risk that the costs of some of the projects may exceed the PIPP allocation. Additional match funding for some projects may need to be explored. 3. Outline of the main outputs expected before next meeting a. Confirm the capacity funding allocations outlined under Future Commitments in section 1 above and agree how remaining funds will be allocated. b. Clarify how the capacity funding for heritage activities, youth engagement and additional grant support for community activities will be used/allocated/managed. c. Advise how much of their allocated funding project delivery groups expect to spend this financial year. 4. What are the requirements for achieving the outcomes of this report?
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OFFICIAL 09/22/2026 Official Engage in the process outside the Board meetings (e.g., through the project delivery groups, communications and marketing subgroup etc.) to progress delivery of all aspects of the PIPP and ensure spend of available capacity and delivery funding remains on track. 5. Recommendations It is recommended that the Board notes the financial information and decides on the points noted in section 3 above.
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OFFICIAL 09/11/2026 1 Official Sensitive Clydebank Neighbourhood Board Staff Costs Charging Parameters Meeting details Date 2 October 2026 Time 0930 Location Clyde Shopping Centre Agenda item details Item number 7 Item description Staff Costs Charging Parameters For information For decison X Date of report 11 Sept 2026 Lead name Laurence Slavin Lead email Laurence.slavin@west-dunbarton.gov.uk Report item details 1. Main issues GUIDANCE ON RECHARGING STAFF COSTS TO PRIDE IN PLACE (PIP) 1. The following briefing sets our parameters to guide Pride in Place Board Members on the scope to charge for staff costs incurred in the delivery of any projects being funded through PIP. Note the PIP guidance provided by UK Government confirms the Board: ‘can decide to use a proportion of their funding towards management costs. This may include the cost of delivering a secretariat function for the Board, staff costs to support the appraisal and selection of projects or other such costs which support delivery of the programme in the community. Management costs must be proportionate and kept to the minimum required to support effective delivery of the programme. Please note that if Ministry of Housing, Communities and Local Government deems the management spend to be in excess of genuine business need, the Department may opt to intervene.
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OFFICIAL 09/11/2026 2 Official Sensitive The board should carefully consider how much funding and resource is required to support the day-to-day management of the programme, while also making sure that a significant proportion of delivery funding is retained for interventions to address the local community’s priorities and needs.’ 2. This briefing focuses on providing parameters for staff costs to support the appraisal and selection of projects or other such costs which support delivery of the programme in the community. 3. A range of costs/provision for admin/secretariat/programme manager functions have already been agreed by the Board and are charged against PIP Funding. As at 11 September 2026 these include future commitments of: a. Administrative support from West Dunbartonshire Council (£30,000) b. Programme Manager (£65,000) c. Community Engagement (£26,500) d. Website Development (£7,390) e. Branding, merchandising and promotional materials (£20,000) PIP GUIDANCE EXCLUSION 4. PIP Guidance also provides a list of activities which are not eligible for funding. The full list is not copied here as most are not relevant to this briefing. However, the key one is payments for works or activities which the lead local authority, project deliverer, end beneficiary, or any member of their partnership has a statutory duty to undertake, or that are fully funded by other sources. LOCAL PRINCIPLES AND PARAMETERS FOR BOARD CONSIDERATION 5. The Board is asked to consider and approve the following principles/ parameters giving cognisance to the PIP Guidance as detailed in paragraph 1. PRINCIPLES A. All organisations represented on the Board have a general commitment to the successful delivery of all of the projects being delivered in Clydebank via Pride in Place Funding. B. As part of that commitment there will be no charge against PIP funding for the time commitment of any Board Member attending Board Meetings, Project Board Meetings or any other meetings determined necessary to progress the aspirations of the Board (including preparation time, reading and preparing papers). C. Any requests for staff costs to be charged must first consider whether any, or all, of the activity being asked to be funded can be provided by the existing support provision detailed in paragraph 3. PARAMETERS
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OFFICIAL 09/11/2026 3 Official Sensitive A. In keeping with the general commitment articulated in Principle A noted above all organisations commit to absorbing a de minimis level of £2,000 per annum for staff time costs (over and above Board member time) for ad hoc tasks to support the delivery of projects. B. Requests to charge staff costs between £2,000 and £5,000 should be presented to the Board for approval as part of routine project update reports. The reports should clearly establish: o full details of the rationale for incurring the staff costs o how they contribute to delivering a specific project or the wider aspirations of the Board o how the work is to be delivered At this scale there is no need to present comparable external market costs however approval must not be retrospective. Staff costs should not be incurred until Board approval is provided. In the event approval is required outwith the timetable of Board Meetings a request should be submitted to the Chair of the Board and West Dunbartonshire Council’s Chief Officer Resources (also a Board member) by the appropriate Board Member. Approval can be provided by the Chair of the Board by email and should be reported to the next Board meeting for retrospective ratification. C. Requests to charge staff costs in excess of £5,000 should be presented to the Board as a standalone paper providing: o full details of the rationale for incurring the staff costs o how they contribute to delivering a specific project or the wider aspirations of the Board o how the work is to be delivered o a full breakdown of costs and time commitment for each staff member o comparable external market costs to evidence value for money being obtained through internal provision o where the external market can provide the work at a lesser cost there needs to be a clear rationale why the internal provision is still preferable. Full Board approval is required for staff costs of this scale and there is no scope to seek approval outside of the Board timetable. 2. Outline of any issues/risks and how these are being managed There is a reputational risk of a perception that the PIP Board is not delivering value for money in project delivery. This risk can be managed and minimised through implementing clear processes for seeking Board approval for charging staff costs with appropriate justifications for doing so.
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OFFICIAL 09/11/2026 4 Official Sensitive 3. Outline of the main outputs expected before next meeting N/A 4. What are the requirements to achieve the outcomes of this report? N/A 5. Recommendations The Board is asked to approve the key principles and parameters set out in the main issues section of this paper.