Item 8 - Contract for Collection, Haulage, Processing, Treatment & Disposal of Bulky Waste
West Dunbartonshire Council · 7 February 2024
Back to Infrastructure, Regeneration & Economic Development Committee — 7 February 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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WEST DUNBARTONSHIRE COUNCIL Report by Chief Officer – Roads and Neighbourhood Service IRED: 07 February 2024 ___________________________________________________________________ Subject: Collection, Haulage, Processing, Treatment & Disposal of Bulky Waste 1. Purpose 1.1 The purpose of this report is to advise Members of the award of the contract for the Collection, Haulage, Processing, Treatment & Disposal of Bulky Waste. The contract was approved on 15 December 2023 by the Chief Officer - Roads and Neighbourhoods after consulting with the Convenor of the Infrastructure, Regeneration & Economic Development Committee. 2. Recommendations 2.1 It is recommended that Members note that the contract for the Collection, Haulage, Processing, Treatment & Disposal of Bulky Waste was awarded to J & M Murdoch & Son Limited: and a) Note that the contract shall be for a period of two years with the option of a one year extension and at a value of £4,953,600 inclusive of VAT over two years and £7,430,400 inclusive of VAT should the contract be extended. The estimated commencement date of the contract is 01 January 2024. b) The approval was granted in accordance with Standing Orders Standing Order 35(b)(ii), (iii) and (iv). Due to the urgent need to ensure continuity of an essential statutory public service. “35 (b) Officers will exercise those powers referred to above in accordance with the following scheme: (ii) Delegated powers should generally not be exercised where any decision by an authorised officer would represent a departure from Council policy or procedure or would be contrary to a standing instruction of Council (or Committee), or would itself represent a significant development of policy or procedure. (iii) Such decisions will be referred to Council, or the appropriate Committee, except in the case of urgency, where the officer may, after consultation with the relevant Service Spokesperson or Convener of the appropriate Committee, exercise such delegated powers. (iv)Should such powers be exercised in urgent circumstance, a report will be submitted to the next appropriate Committee for noting. ITEM 8
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3. Background 3.1 The Council has a statutory obligation in accordance with the Environmental Protection Act 1990 and The Waste (Scotland) Regulations 2012, to provide municipal and household waste service provision, the Council provides bulky household uplifts and large waste and recycling at civic amenity sites which requires a competent service provider to carry out the collection, haulage, processing, treatment and disposal of the bulky waste. 3.2 The overall budget for the Collection, Haulage, Processing, Treatment and Disposal Bulky of Waste has been approved as an on-going requirement at full Council as part of the annual budget setting process. 3.3 This procurement exercise has been conducted in accordance with the Council’s Standing Orders and Financial Regulations and the Public Procurement Regulations. A Contract Strategy document was also approved on 06 October 2023. 4. Main Issues 4.1 The Scotland Excel Dynamic Purchasing System (DPS) for the Treatment and Disposal of Recyclable and Residual Waste (27-17) Lot 11 Treatment and Disposal of Bulky Waste was identified as the optimum route to market, as 31 service providers have already gone through the European Single Procurement Document (ESPD) selection process and being listed on the DPS this will provide competition in shorter timescales for the Council whereas proceeding with a bespoke contract, open tender would take longer and duplication of effort and resources for tenderers and Council. 4.2 An invitation to tender (ITT) was published on the Public Contracts Scotland- tender on 27 October 2023. 15 potential bidders noted an interest, with four bidders submitting a response by the deadline on 06 December 2023. The four tender submissions were evaluated by representatives from Waste Services, Corporate Procurement Unit against pre-determined award criteria 4.3 The contract was awarded J & M Murdoch & Son Limited, of Neilston, Glasgow, who had provided the most economically advantageous tender. The contract shall be for a period of two years with the option of a one year extension and at a value of £4,953,600 inclusive of VAT over two years and £7,430,400 inclusive VAT should the contract be extended. 4.4 J & M Murdoch & Son Limited has committed to paying all staff as a minimum the real Living Wage (£10.90 per hour) and promotes Fair Working Practices across their organisation. The social benefits will be discussed at the implementation meeting with J & M Murdoch & Son Limited and actions to take these forward will be agreed.
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5. People Implications 5.1 There are no people implications. 6. Financial and Procurement Implications 6.1 The financial costs in respect of this will be met from the approved General Revenue budget of Roads and Neighbourhood - Waste Services. 6.2 This procurement exercise was conducted in accordance with the agreed Contract Strategy produced by the Corporate Procurement Unit in close consultation with Roads and Neighbourhood officers and the provisions of Contract Standing Orders, the Financial Regulations and relevant Public Procurement Regulation. 7. Risk Analysis 7.1 There was an imperative to award this contract urgently due to the urgent need to ensure continuity of an essential statutory public service. 7.2 J & M Murdoch & Son Limited has no known links to Serious and Organised Crime which would have significant political and reputational ramifications for the Council. 8. Equalities Impact Assessment (EIA) 8.1 An equalities impact assessment screening was undertaken which determined a full equalities impact assessment was not required. 9. Consultation 9.1 Roads and Neighbourhood, Finance Services and Legal Services have been consulted on the contents of this report. 10. Strategic Assessment 10.1 The Collection, Haulage, Processing, Treatment & Disposal of Bulky Waste will contribute to the delivery of the Council’s strategic priorities: • Our communities are resilient and thriving; • Our environment promotes a greener future;
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Name: Gail MacFarlane Designation: Chief Offer – Roads and Neighbourhoods Date: 11/01/2024 Person to Contact: Alex Grace, Senior Procurement Officer, 16 Church St, Dumbarton, G82 1QL, alex.grace@west-dunbarton.gov.uk Appendices: None Background Papers: Contract Strategy Wards Affected: All Wards