Item 16 app 5 - IRED Budgetary Control Report 2022_23 to Period 3 (30 June 2022)
West Dunbartonshire Council · 17 August 2022
Back to Infrastructure, Regeneration & Economic Development Committee — 17 August 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % Project Life Financials 61 3 5% 61 (0) 0% Current Year Financials 55 0 0% 58 3 5% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-23 31-Mar-23 Project Life Financials 342 237 69% 347 5 1% Current Year Financials 110 0 0% 16 (94) -85% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-24 31-Mar-24 Project Life Financials 80 19 24% 80 0 0% Current Year Financials 61 1 1% 30 (31) -51% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-24 31-Mar-24 30 June 2022 Budget Details Project Life Financials Spend to Date Variance Installation of Solar PV at Clydebank Leisure Centre Installation of Solar PV at Clydebank Leisure Centre. Planned End Date Forecast End Date Replace obsolete boilers (plant greater than 30 years old). Replace obsolete boilers (plant greater than 30 years old). Main Issues / Reason for Variance Technical scope currently being compiled and will be passed to procurement in July for tender issue. Anticipate works to start October 2022. Mitigating Action Opportunities to mitigate are limited at this stage. Anticipated Outcome Complete in 2022/23. Anticipated Outcome Retention for St Mary's Primary School and design fees this year. Insufficient budget available to carry out Hub works. Planned End Date Forecast End Date Main Issues / Reason for Variance Await chimney inspection report and appointment of consultant for HUB CEC. Due to complications in installing heat pump anticipate only design fees spend this year and release of the retention for works at St Marys Primary School, Alexandria. Mitigating Action None available at this time. Planned End Date Forecast End Date Main Issues / Reason for Variance Further orders have been raised and await invoices. Total expenditure this financial year estimated to be £0.030m with the rest of the funding to be carried forward into next financial year. Mitigating Action None available at this time Energy Projects quick wins Spend to Save projects. Anticipated Outcome Anticipate some spend this year and the remainder to be rephased into 2023/24.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2022 Budget Details Project Life Financials Spend to Date Variance Installation of Solar PV at Clydebank Leisure Centre Project Life Financials 344 86 25% 344 0 0% Current Year Financials 258 0 0% 80 (178) -69% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-24 31-Mar-24 Project Life Financials 160 0 0% 160 0 0% Current Year Financials 152 0 0% 50 (102) -67% Project Description Project Manager Steven Milne/ John McKenna Chief Officer Peter Hessett Project Lifecycle 31-Mar-24 31-Mar-24 Zero Carbon Fund Zero Carbon Fund. Planned End Date Forecast End Date Main Issues / Reason for Variance Works initiated to install a heat pump to complement HUB CEC boiler. Liasing with BAM FM and Asset Management to decide which site to install solar PV following successful installation at St Peters. Works will cross into next financial year. Upgrade obsolete heating controls (BEMS) across Council estate Upgrade obsolete heating controls (BEMS) across Council estate. Planned End Date Forecast End Date Mitigating Action None available at this time Anticipated Outcome Project delivered within budget. Main Issues / Reason for Variance Tender documentation currently being prepared. Work scheduled between October 2022 and March 2023 but suspect it will carry forward into the new financial year due to necessary disruption to heating in the buildings. Mitigating Action None available at this time. Anticipated Outcome Delivery of project within budget.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2022 Budget Details Project Life Financials Spend to Date Variance Installation of Solar PV at Clydebank Leisure Centre Project Life Financials 750 0 0% 0 (750) -100% Current Year Financials 750 0 0% 0 (750) -100% Project Description Project Manager Gillian McNamara/ Michael McGuinness Chief Officer Peter Hessett Project Lifecycle 31-Dec-22 30-Jun-23 Project Life Financials 22,100 1,806 8% 22,100 (0) 0% Current Year Financials 7,465 38 1% 2,851 (4,614) -62% Project Description Project Manager Gillian McNamara/ Michael McGuinness Chief Officer Peter Hessett Project Lifecycle 31-Mar-23 31-Mar-23 Main Issues / Reason for Variance Due to factors outwith the Council's control, progress couldn’t be made on a timeline that would be acceptable to funders and as a result Scottish Government will withdraw the grant offer. Therefore the project cannot be progresses at this time. Mitigating Action None available at this time. Anticipated Outcome Repurposing and restoration of B listed former St Andrew's church in Alexandria for community arts uses. Viresco Studios and Arts Centre Viresco Studios and Arts Centre in Alexandria, aimed to encourage wider participation in the arts, creative enterprises and cultural activity in West Dunbartonshire. Planned End Date Forecast End Date LUF Year one LUF spend includes acquisition cost of Artizan Centre, and design development for Glencairn House and Connecting Dumbarton Planned End Date Forecast End Date Main Issues / Reason for Variance Connecting Dumbarton and Glencairn House are progressing per the agreed programme. A future programme for the Artizan Centre based on the Redevelopment Options consultancy will be reported to IRED, after which proposed in year spend may be adjusted. Costs will continue to be monitored by the LUF Project Board. Costs are being reported as per the first Programme Management Update (Nov 2021) and may not represent the current projections. Mitigating Action None available at this time. Anticipated Outcome Redevelopment of the Dumbarton Town Centre
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2022 Budget Details Project Life Financials Spend to Date Variance Installation of Solar PV at Clydebank Leisure Centre Project Life Financials 382 388 102% 388 6 2% Current Year Financials 0 6 0% 6 6 0% Project Description Project Manager Michelle Lynn/ Craig Jardine Chief Officer Angela Wilson Project Lifecycle 31-Mar-21 31-Mar-21 Project Life Financials 400 44 11% 400 0 0% Current Year Financials 357 0 0% 100 (257) -72% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Oct-23 31-Oct-23 Main Issues / Reason for Variance Project completed over budget due to ground conditions on site. Final costs now charged. Mitigating Action None available at this time. Anticipated Outcome New sports changing facility completed. New Sports Changing Facility at Duntocher New Sports Changing Facility at Duntocher Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Two sites are being developed at Dillichip Loan Bonhill and Overburn Dumbarton. These sites will provide eighty traditional allotment plots together with community food growing facilities. It is anticipated that project works will commence in February 2023 with a completion date of October 2023. Mitigating Action None available at this time. Allotment Development To develop an allotment site. Anticipated Outcome Two new allotment sites with 80 plots and community growing space.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2022 Budget Details Project Life Financials Spend to Date Variance Installation of Solar PV at Clydebank Leisure Centre Project Life Financials 2,646 2,847 108% 3,210 565 21% Current Year Financials 844 480 57% 741 (103) -12% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 31-Mar-23 Project Life Financials 817 263 32% 817 (0) 0% Current Year Financials 553 0 0% 150 (403) -73% Project Description Project Manager Ian Bain Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-22 30-Sep-22 Posties Park Sports Hub - New sports hub to include Gym & running track Creation of a sports hub at Posties/Marinecraft to include a new changing pavilion/Gym, new all- weather 6 lane running track, conversion of blaze sports pitch to grass, new fencing, upgrade of existing floodlights and additional car parking. This combines the budget approved by the Council in February 2015 for Community Sports Facilities at Posties Park, draw down of budget from the generic sports facilities budget line. No match funding from Sport Scotland was received. Planned End Date Forecast End Date Vale of Leven Cemetery Extension Extension of existing cemetery in Vale of Leven. Main Issues / Reason for Variance Project start was delayed due to planning issues and COVID-19 restrictions. Work commenced January 2021 with a proposed completion date of March 2022 which has been extended to October 2022 due to design changes required by Planning. There is still a significant amount of work to be undertaken to complete the project and the cost of this work has been affected by Brexit and supply chain issues. A forecast is uncertain at this time pending discussions and negotiations with the contractor. Mitigating Action None required at this time. Anticipated Outcome New all weather running track and gymnasium. Anticipated Outcome Extension to existing cemetery providing a sustainable burial environment. Planned End Date Forecast End Date Main Issues / Reason for Variance Project is now being developed for tendering, with project commencing February 2023 and completion expected by 31 October 2023. It is anticipated that £0.150m will be spent this financial year mainly on consultant costs and enabling works. Mitigating Action None available at this time.
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2022 Budget Details Project Life Financials Spend to Date Variance Installation of Solar PV at Clydebank Leisure Centre Project Life Financials 217 3 1% 217 0 0% Current Year Financials 214 0 0% 0 (214) -100% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 Project Life Financials 400 358 90% 400 0 0% Current Year Financials 42 0 0% 0 (42) -100% Project Description Project Manager Derek Barr Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-23 31-Mar-23 Project Life Financials 500 11 2% 500 0 0% Current Year Financials 220 0 0% 0 (220) -100% Project Description Project Manager Raymond Walsh Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 Bus Rapid Deployment Fund Funding has been awarded from Sustrans to assist with social distancing measures required as a Planned End Date Forecast End Date Main Issues / Reason for Variance Officers working with external partners to identify projects to support funding. Investigation on going however unlikely works will be able to progress this financial year. Mitigating Action None available at this time. Anticipated Outcome To improve journey times and reliability of bus services. Mitigating Action None available at this time. Anticipated Outcome To complete remaining civil works required. Auld Street Clydebank - Bond Completion of roadworks associated with Auld Street housing development. Creation of a footpath Planned End Date Forecast End Date Main Issues / Reason for Variance Road construction works completed in previous years. Remaining funds are insufficient to complete footpath construction. Works on hold until such time as additional funds can be secured. Main Issues / Reason for Variance Awaiting Scottish Government recommendations. Mitigating Action None available at this time. Anticipated Outcome Project to be delivered within budget. Mandatory 20mph Residential communities Mandatory 20mph Residential communities. Planned End Date Forecast End Date
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WEST DUNBARTONSHIRE COUNCIL APPENDIX 6 GENERAL SERVICES CAPITAL PROGRAMME ANALYSIS OF PROJECTS AT RED ALERT STATUS PERIOD END DATE PERIOD 3 Budget Forecast Spend £000 £000 % £000 £000 % 30 June 2022 Budget Details Project Life Financials Spend to Date Variance Installation of Solar PV at Clydebank Leisure Centre Project Life Financials 1,000 0 0% 1,000 0 0% Current Year Financials 1,000 0 0% 0 (1,000) -100% Project Description Project Manager Kenny Lang Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-25 31-Mar-25 Project Life Financials 2,817 0 0% 2,817 0 0% Current Year Financials 2,817 0 0% 600 (2,217) -79% Project Description Project Manager Kenny Lang Chief Officer Gail MacFarlane Project Lifecycle 31-Mar-24 31-Mar-24 Vehicle Replacement Strategy Replacement of refuse collection vehicles. Main Issues / Reason for Variance Vehicles are being ordered for delivery in this financial year but larger vehicles will be delayed into financial year 2023/2024. Mitigating Action None Required. Anticipated Outcome Replacement of fleet within budget. Anticipated Outcome Replacement of refuse collection vehicles. Vehicle Replacement Replacement of vehicles which have reached end of programmed lifespan (7 year heavy vehicles, 10 year light vehicles). Planned End Date Forecast End Date Planned End Date Forecast End Date Main Issues / Reason for Variance Larger vehicles will be delayed due to supply chain issues. Delivery timescales anticipated at 18 months. Mitigating Action None available.