Item 6 app 1 - R&N DP 21-22 Year end Progress
West Dunbartonshire Council · 17 August 2022
Back to Infrastructure, Regeneration & Economic Development Committee — 17 August 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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1 Appendix 1 - R&N Year End Delivery Plan 2021/22 2. Supported individuals, families and carers living independently and with dignity Improved wellbeing Action Status Progress Due Date Note Owner Deliver new gymnasium, changing facilities and all weather running track 31-Mar-2022 This action had not progressed as planned, pressures due to the pandemic caused delays in completion which is expected in the first half of 22/23. This action will carried forward to 22/23. Ian Bain 3. Meaningful engagement with active, empowered and informed citizens who feel safe and engaged Fully consulted and involved citizens who are able to make full use of the Community Empowerment Act Performance Indicator 2020/21 2021/22 Owner Value Status Value Target Short Trend Long Trend Note % of adults satisfied with parks and open spaces 86.5% N/A N/A 80% N/A N/A 2020/21 data for LGBF indicators will be available in the first quarter of 2023 following publication by the Improvement Service. Ian Bain % of adults satisfied with refuse collection 82.63% N/A N/A 91% N/A N/A Kenny Lang
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2 Performance Indicator 2020/21 2021/22 Owner Value Status Value Target Short Trend Long Trend Note % of adults satisfied with street cleaning 68.9% N/A N/A 82% N/A N/A Ian Bain 5. Efficient and effective frontline services that improve the everyday lives of residents A committed and skilled workforce Action Status Progress Due Date Note Owner Ensure working groups within R&N comprising workforce representatives and Trade Unions address operational concerns 31-Mar-2022 The working groups have been established and are developing and reviewing risk assessments across the Roads Service. The risk assessments have been updated to reflect social distancing requirement and will continue to be reviewed and updated through these established groups as restrictions change. Gail Macfarlane Ensure team meetings continue to take place virtually as a result of the pandemic 31-Mar-2022 The team meetings are in place and continue on a virtual basis. As the restrictions ease the meeting will move to a face to face basis. Gail Macfarlane A continuously improving Council delivering best value Action Status Progress Due Date Note Owner Review business plans to align activities, identify opportunities to reduce duplication, an identify learning opportunities (under R&N services collaborative programme) 31-Mar-2022 Due to the pandemic the majority of work was done on a reactive basis, which was undertaken on a fully collaborative basis. Business plans are under review for the new financial year to Gail Macfarlane
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3 Action Status Progress Due Date Note Owner identify sharing opportunities such as joint procurement exercises. Action carried forward to 2022/23. Risk Description Current Assessment Target Assessment Date Reviewed Note Owner COVID-19 impact on Roads & Neighbourhood Protection Roads & Neighbourhood is faced with significant demands for protection in relation to additional and constant changing legislation and guidelines, PPE requirements, supply chain, cost of PPE and ensuring workforce safety. 31-Mar-2022 In areas of front line dependency, resilience measures have been identified. Adequate PPE is available and provided as required in addition strong protocols are in place and with the continued rollout of the vaccine the likelihood of this risk is reduced. Contingency measures can be put in place if required for key service activity. No change to risk matrix Gail Macfarlane COVID-19 impact on Roads & Neighbourhood Service Delivery Roads & Neighbourhood is faced with significant delivery demands in relation to moving services online, disruption, reduction and quality. 31-Mar-2022 As a predominantly front line service, limited activities require to be on line and those that do are now in place. Whilst most services area at full operational, with the continued uncertainty regarding the easing of restrictions including isolation requirements this risk will remain at the same status until the stability is sustained. No change to risk matrix Gail Macfarlane COVID-19 impact on Roads & Neighbourhood Workforce Roads & Neighbourhood is faced with significant workforce demands in relation to absence, reduction, recruitment and wellbeing. 31-Mar-2022 The service has reviewed and updated risk assessments to reflect current restrictions and movement restrictions PPE is available as required to ensure workforce safety. With the continued uncertainty regarding the easing of restrictions including isolation requirements this risk will remain at the same status until the stability is sustained. No change to risk matrix Gail Macfarlane
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4 Sustainable and attractive local communities Performance Indicator 2020/21 2021/22 Owner Value Status Value Target Short Trend Long Trend Note Tonnage of biodegradable municipal waste landfilled 27,208 17,263 13,300 Whilst this figure is higher than target, we continue to make incremental improvements each quarter, with a significant improvement since previous year. There has been an increased in the overall tonnage collected which continues to impact on this indicator. Kenny Lang % Residents satisfied with roads maintenance 46% 38% 41.5% Based on the LGBF comparative data Liam Greene Cost of parks & open spaces per 1,000 population £ £42,733 .00 N/A N/A £41,500.00 N/A N/A 2020/21 data for LGBF indicators will be available in the first quarter of 2023 following publication by the Improvement Service. Ian Bain Net waste collection cost per premises £50.60 N/A N/A £55.80 N/A N/A Kenny Lang Net waste disposal cost per premises £132.20 N/A N/A £134.00 N/A N/A Kenny Lang Net cost of street cleaning per 1,000 population £ £21,734 .00 N/A N/A £21,500.00 N/A N/A Ian Bain Road maintenance cost per kilometre £ £13,622 .00 N/A N/A £14,000.00 N/A N/A Liam Greene Street Cleanliness Index - % Clean 84.9 94.1% 93 Target exceeded. Ian Bain % of Class A roads that should be considered for maintenance treatment 10-12 26.9% 19.5% 24% Target exceeded. Liam Greene % of Class B roads that should be considered for maintenance treatment 10-12 19% 18.9% 24.5% Target exceeded. Liam Greene % of Class C roads that should be considered for maintenance treatment 10-12 27% 26.9% 30% Target exceeded. Liam Greene
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5 Performance Indicator 2020/21 2021/22 Owner Value Status Value Target Short Trend Long Trend Note Percentage of unclassified roads that should be considered for maintenance treatment 40.8% 33.4% 37% Target exceeded. Liam Greene % of total household waste that is recycled 34.2% 37% 60% Year-end target significantly missed with shows low improvement in recycling figures, but indicates that we are moving towards a period of stability, and working towards, minimising waste to landfill. The impact of additional waste through residual collections has impacted on our recycling rate. Work is underway to educate the community and help deliver change, and allow WDC to meet our recycling objectives. Kenny Lang Action Status Progress Due Date Note Owner Finalise the delivery of a suitable new allotment site with provision for 40 traditional plots 31-Mar-2022 The overall delivery of this project has been delayed due to Covid-19. Draft plans have now been developed and the project will be progressed in 22/23. Action carried forward to 2022/23. Ian Bain Implement the Food Growing Strategy action plan for West Dunbartonshire 31-Mar-2022 Action completed successfully. Ian Bain Review the local bio diversity action plan in prep for developing new plan in 22/23 31-Mar-2022 Action completed successfully. A new plan will be developed in 22/23. Ian Bain Improve and increase local plant and animal species diversity, including greenspaces, parks and wider landscapes 31-Mar-2022 Action completed successfully. An audit of existing species has been completed as planned and additional areas have been developed that will increase species diversity. Ian Bain Explore alternative methods of weed control 31-Mar-2022 Trials of alternative non chemical methods of weed control have taken place. No suitable alternative has been identified and further trials will continue into 22/23. Ian Bain Continue to collaborate with the Scottish Government to identify opportunities for the transition to electric fleet and installation of electric charging points 31-Mar-2022 Action completed successfully. 7 charging points installed over 2021/22 with funding secured for an additional 2 in 2022/23. The team have also participated in workshops with the GCR to investigate future needs and opportunities for investment. Liam Greene Roll out the installation of electric vehicle charging points at key car parks 31-Mar-2022 Action completed successfully. Liam Greene
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6 Action Status Progress Due Date Note Owner Develop and implement active and sustainable travel routes to support a change in travel behaviour 31-Mar-2022 Action completed successfully. Active travel officer now recruited and developing active travel routes. Liam Greene Progress the Gruggies Burn flood alleviation scheme 31-Mar-2022 Action completed successfully. Roads Capital team progressing with site investigation works to finalise design. Liam Greene Review the proposed actions and interventions arising from the River Leven flood study 31-Mar-2022 Action completed successfully. Report currently with SEPA and await feedback on next steps and prioritisation. Liam Greene Participate in the Loch Lomond flood study 31-Mar-2022 Action completed successfully. The service continues to participate and liaise with National Park team as required. Liam Greene Continue to work collaboratively with Argyll & Bute and Inverclyde Councils to develop a best value proposal for procuring the reception, transportation, treatment and compliant disposal of biodegradable municipal waste 31-Mar-2022 This action is progressing and will continue over to 2022/23, the action will not be completed until around the same time as the landfill ban 2025. We will continue to liaise with key stakeholders to agree our approach, a draft proposal will be prepared and timelines agreed for our procurement exercise in advance of the current contract expiry. Kenny Lang Produce a business case for the development of a waste transfer station within Council’s boundary 31-Mar-2022 This action will continue over to 2022/23.Waste services will review the development of the first stage business plan with the consultants within 6 months and will report outputs to senior management thereafter. Kenny Lang Complete phase 1 of the Fit for Service review of waste services 31-Mar-2022 This action is progressing and will continue over to 2022/23, we have engaged with key stakeholders, to agree our approach. The next steps include, Design approach and timelines for activity including communications thereafter roll out changes/ improvements. Kenny Lang Produce a revised service delivery model that reflects the changes in quantities of plastic and glass collections due to the introduction of a national deposit return scheme. 31-Mar-2022 This action is progressing and will continue over to 2022/23. The Deposit return scheme has been delayed until August 2023. We continue to work internally towards the new deadline. Kenny Lang Review the composition of the vehicle fleet and ensure the conversion from the current diesel powered fleet to a low /zero CO2 emissions fleet is implemented in a planned and sustainable way (via Fleet Strategy) 31-Mar-2022 All milestones have been completed, and Fleet services are working towards a more sustainable fleet solution. Regular meetings with services users have been established, to discuss individual requirement and work towards a greener tomorrow. Kenny Lang Review the implications of the Transport (Scotland) Act 2019 in relation to pavement parking and develop an action plan in response to the requirement to enforce it, reflecting Scottish Government guidance 31-Mar-2022 Action completed successfully. Action plan prepared. Liam Greene
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7 Risk Description Current Assessment Target Assessment Date Reviewed Note Owner Challenge to delivery of burial and cremation services A number of factors may impact on ability to deliver these services. For example a pandemic would create significant immediate demand on services. 31-Mar-2022 There is a high likelihood of increased deaths in winter 2021 due to Covid-19 and influenza. However, we have well- rehearsed measures in place to deal with the challenges this will present. No change to risk matrix Ian Bain Impact of major adverse weather incidents on services A significant period of adverse weather may result on failure to deliver key operational functions of E&N services 31-Mar-2022 The Business Continuity Plan would come into effect in the event of a major adverse weather incident. No change to risk matrix Ian Bain; Kenny Lang Failure to maintain road network during adverse weather A significant period of adverse weather may result in failure to deliver key operational functions of R&T services and other Council services. 31-Mar-2022 Status maintained. Cyclical maintenance undertaken to mitigate any risk. No change to risk matrix. Liam Greene Failure to manage and maintain the road network effectively Failure to manage and maintain the road network effectively will have an adverse impact on user safety, traffic movement, air quality, economic growth and reduce access to facilities and amenities. The Council’s reputation as a place to live and work with access to employment, education, leisure and health opportunities would be adversely affected. 31-Mar-2022 The service continued to address urgent defects throughout the pandemic. As restrictions have eased the full roads service delivery has recommenced. No change to risk matrix. Liam Greene Inability to deliver priority services as a result of fuel shortages A fuel shortage would significantly impacting on our ability to provide priority service across West Dunbartonshire. 31-Mar-2022 Council participates in the Scottish Government Liquid Fuels Framework and contributes to the work of the Scottish Government Fuel Resilience Group. There are no issues with fuel at this time. No change to risk matrix. Kenny Lang
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8 Risk Description Current Assessment Target Assessment Date Reviewed Note Owner Councils Assets Risk: That the Council's assets and facilities are not fully fit for purpose with consequent adverse impact on our ability to deliver efficient and effective services. Assets included in this assessment are; the Council’s property portfolio, housing stock, roads and lighting, fleet and open space 31-Mar-2022 The current plan will continue into 2022/23. The new 5 year Corporate Asset Management Strategy and Property Action Plan will be developed in 2022/23 to ensure it meets the aspirations of the new Strategic Plan. No change to risk matrix. Craig Jardine; Michelle Lynn; Gail Macfarlane; Alan Young Action Status Overdue Completed PI Status Significantly Missed Target Narrowly Missed Target Met or Exceeded Target Long Term Trends Improving No Change Getting Worse Short Term Trends Improving No Change Getting Worse Risk Status Alert High Risk Warning
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9 OK